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Report of the University Librarian to the Senate 1991

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 XI
UBC     LIBRARY
76th    Year
■I
'«■,-.,■
Report   of
the   University
Librarian
to   the   Senate
1990-1991 CONTENTS
Preface
introduction
The Library's Strategic Plan
library Automation project
library Space and equipment
BUDGET
LIBRARY SERVICES
Collections 11
UNIVERSITY ARCHIVES 13
PRESERVATION
TECHNICAL SERVICES 15
SYSTEMS 16
HUMAN RESOURCES 18
DEVELOPMENT AND COMMUNITY SUPPORT 24
GOALS AND PLANS FOR 1991/92 25
Appendices Contents 29 The    University   of   British    Columbia   Library   Annual   Report
PREFACE
The past year has been an
incredibly busy and productive one
for the Library and its staff. Three
major planning initiatives were
begun - a Strategic Plan for the
Library, the Library Automation
Project, and the Phase I Building
Plan. These addressed the major
goals and objectives set out for the
Library in the Report of the University Librarian for the previous year.
Many librarians and staff
members actively participated in the
work of committees and task forces
that were established as part of the
planning process, often in addition
to an already heavy workload. To
them I would like to express my
gratitude. The Library's human
resources are its greatest asset, and
are essential to its mission of
providing the highest quality of
service to the University community
and the Library's other users.
It is important as well to
acknowledge the contributions of
the many other stakeholders who
care about and shape the Library-
the deans and administrators, and
most importantly the faculty- who
regard the Library as their lifeline to
knowledge. The desires and effort of
all of these people make the Library
the 'Great Library' that it is.
\
u-^dPjK1&
Ruth J. Patrick, PhD.
University Librarian XI
The   University   of   British    Columbia   Library   Annual   Report
The UBC
Library's
Mission:
To provide
outstanding
access to
the universe
of recorded
knowledge
and
information
INTRODUCTION
In August 1990, the new
University Librarian, Dr. Ruth
Patrick, sent a questionnaire to all
Library staff asking them to list
major issues facing the UBC Library.
The responses identified a number
of deep concerns, particularly in the
areas of planning, technology,
facilities and equipment, human
resources, and organization.
During the past year, the
Library's staff has undertaken a
number of initiatives to deal with
these concerns. These, along with a
review of core Library activities,
are presented in this Report,
followed by the Library's goals
and objectives for the coming year
and a series of statistical and
informational appendices. The    University   of   British    Columbia   library   annual   Report
XI
THE LIBRARY'S
STRATEGIC PLAN
A strategic planning process
was initiated with the hiring of a
consultant, Jeff Gardner, from the
Association of Research Libraries'
(ARL) Office of Management
Studies in Washington, DC. In
October 1990, the consultant
facilitated a strategic planning
retreat attended by 27 Library staff
from all parts of the Library, including both librarians and support staff.
The main goals of the retreat were
to examine the Library's organizational values, consider a vision of
the Library of the future, and outline
a process for creating a strategic
plan for the Library.
After the retreat, all Library
staff were invited to participate in
the definition of the Library's
organizational values, and in the
clarification of a vision for the
future. A Planning Co-ordination
Team (PCT), consisting of volunteers from among the retreat
participants, was formed to coordinate planning activities and be
responsible for preparing the
strategic plan. A number of environmental scanning task groups,
consisting of volunteers from
throughout the Library, were also
created to examine the major
external factors which might
influence libraries in general, and
the UBC Library in particular, over
the ensuing decade. They reported
on areas ranging from demographics, the economy, and University
programs, to the publishing world,
and new information technologies.
In December 1990, the PCT
met again with the ARL consultant
to discuss formulation of strategies,
and the writing of the strategic plan.
The first draft of this document was
reviewed by the PCT in June 1991,
and a revised first draft was circulated to all staff in July. Following
numerous comments from staff, a
second draft was reviewed by the
PCT in early September, and
circulated to the University Administration, the deans, and the Senate
Library Committee.
Although beyond the reporting year, it is useful to note that at
the end of September 1991, the
Library Administration and
Division and Branch Heads
discussed the strategic plan at a
Library management retreat,
facilitated by ARL consultant,
Susan Jurow. Priorities for the
coming year were identified and
their implementation discussed.
The draft strategic plan is to be
published in UBC Reports later.
Throughout the year, staff
members were encouraged to
participate in meetings held to
discuss various planning documents, or to submit their comments
in writing. Their contributions have
been a very important element in
the planning process. The Library's
many planning initiatives are
directed towards creating a flexible
and dynamic organization able to
provide its user communities with
appropriate library and information
services into the 21st Century. The   University   of   British    Columbia   Library   Annual   Report
UBC     LIBRA"
The LAP
project
organization
was based
on the
extensive
and active
participation
of over sixty
library staff
from all
areas of the
UBC
Library
LIBRARY AUTOMATION
PROJECT (LAP)
The UBC Library Automation
Project (LAP) was initiated in
September 1990 to undertake a
comprehensive review of the
Library's automated systems
requirements and evaluate the
options that would best serve the
Library in the coming years. The
project involved many library staff
and required a full year to complete.
The LAP project organization
was based on the extensive and
active participation of over sixty
staff members from all areas of the
UBC Library. The bulk of the
preparation of a Requirements
document and a Request for
Proposals OxFP); its review and
evaluation; the subsequent preparation, review and evaluation of the
Notice to Short Listed Vendors
(NSLV); participation in vendor
demonstrations and other LAP
related activities were done by the
following staff Task Groups:
♦ Acquisitions/Serials/
Fiscal Control
♦ Bar Coding/Conversion
♦ Cataloguing
♦ Circulation
♦ Commercial Databases
♦ Hardware/Communications
♦ Online Public Access
Catalogue (OPAC)
A LAP Evaluation Team
consisting of the Library Administration, Task Group chairs and
several other Library staff provided
overall project management. This
group was also responsible for the
final evaluation of proposals,
identification of systems options,
and provision of recommendations
to the LAP Review Group and the
University Administration. The
LAP Review Group was comprised
primarily of key University and
Library administrative staff.
Several other University
personnel were also involved in the
Library Automation Project. Mr.
Allan Lackie, Major Contracts
Officer, UBC Purchasing Department played a key role in the
development and issuance of the
RFP and NSLV to vendors. Mr.
Denis O'Reilly, UBC Networking
and Communications; and Mr.
Allan Ballard, University Computing Services, participated on the
Hardware/Communications Task
Group.
Mr. Rob McGee, President of
RMG Consultants, assisted the
Library throughout the project.
RMG is the largest library automation consulting group in North
America. The entire process was
based largely on organizational
structures and procedures developed and refined by RMG. RMG
provided considerable background
information including draft Requirements and RFP documents. Cost
summary analyses based on the RFP
and NSLV responses were also
prepared by RMG. Mr. McGee
made regular visits to the UBC
Library during the past year to assist
with the key evaluation steps.
All Library staff were kept
informed of the project's progress
through LAPtalk, an irregular
newsletter, and other memos and
reports. All Library staff were also The   University   of   British    Columbia   Library   Annual   Report
invited to sessions during the
various vendor presentations and
several general update sessions on
the LAP project.
After a very thorough
review, comparison, and evaluation of commercially available
automated library systems and the
UBC Library's existing Library
Database Management System the
following recommendation was
made to the University Administration:
That the UBC Library
continue to use the LDMS system
to redevelop the existing circulation system; to enhance the online
public access catalogue system;
and to operate and maintain other
library application modules.
This recommendation was
based on a functional evaluation
that collectively rated the combined
LDMS modules higher than any of
the commercially available systems.
Some of the vendor systems ranked
higher for specific modules, but this
was offset by poor evaluations for
other equally important modules.
It was also supported by a
comprehensive cost analysis
that indicated continued local
development was the most cost-
effective option available for
the UBC Library at this time. A
detailed project control plan for
the re-development of the
Library's present circulation
system and a five year technology plan were also included in
the report to the University
Administration.
The LAP project was a very
worthwhile process that accomplished much more than its stated
objectives. It provided UBC Library
staff with a comprehensive understanding of the current state of
information technology and an
appreciation of the issues that must
be addressed.
It also introduced a methodology or discipline that will be applied
during the next three years as the
Library implements several major
systems projects that will provide a
much improved online system for
all users. The aging punchcard-
based batch circulation system will
be replaced by a barcode-based
online system that will be more
effectively integrated with the
Library's catalogue and other online
files. The circulation status of every
item will be readily available online
to all users. Additional features such
as online holds facility will be
introduced. UBCLIB, the present
online public asscess catalogue
(OPAC) system, will be enhanced to
provide more search features and
improved user interface. More
terminals and workstations will be
installed in Library branches and
divisions.
These projects will ensure that
the Library's automated systems are
developed and expanded in an
appropriate, timely, and cost-
effective way during the 1990's. The   University   of   British   Columbia   Library   Annual   Report
UBC     LIBRARY
The Phase I
building,
which will
incorporate
the present
Sedgewick
Library, is
slated to
become the
new
Humanities
and Social
Sciences
Library
LIBRARY SPACE AND
EQUIPMENT
After a lengthy process of
study and analysis, a site for the
Phase I Library Building was
approved by the Board of Governors on May 23,1991. The site
occupies the area immediately to the
west of the Sedgewick Library,
between that building and the
Mathematics Building. The Library
and Campus Planning and Development then began the process to
identify an architect for the new
building, which is scheduled to be
completed by 1995. At the time of
the writing of this Report, a recommendation has been forwarded to
the Board of Governors.
Various committees have been
involved in planning the new
building, of which the two main
committees are the Library Building
Committee - Phase I, and the Phase I
Design Committee. In addition, a
Library Long-Range Planning
Committee began to study Library
space and facilities needs for the 21st
century.
The Phase I building, which
will incorporate the present
Sedgewick Library, is slated to
become the new Humanities and
Social Sciences Library. The following areas from the Main Library are
expected to move to the new
Library: the Circulation Division,
the Information and Orientation
Division, the Humanities and Social
Sciences Division, the Government
Publications and Microforms
Division, and Interlibrary Loans.
Also expected to be included in the
new library from elsewhere in the
Library system are the Data Library
and the Social Work Library.
Plans for the new building
have also led to a review of the
Library's organization. The
integration of Main Library units
and the Sedgewick Library is
currently being studied by the
Heads of those units and the
Library Administration.
As part of the building
planning process, a functional and
structural analysis of the Main
Library was carried out by a
consulting engineer, John Graham.
The report noted a number of
functional problems with the
building, and indicated that the
cost of resolving these as well as
the cost of bringing the building
up to the current building code
standards were prohibitive, and
would lead to the net loss of space.
Building new space was more cost-
effective than a wholesale renovation of the Main Library. While
the heritage core of the building
could be salvaged for other
purposes, the remainder of the
structure should be replaced in the
long run. The Graham report was
made available to Library staff and
other interested parties.
The Senate Library Committee reviewed the report and
reported to the Senate that "it is
imperative, in our opinion, that the
university administration and
Board of Governors move towards
the development of a Phase II for
the Library to allow for replacement of the Main Library Building
some time in the 1990's." The   University   of   British    Columbia   library   Annual   Report
Staff concerns about the
structural safety of the Main Library
building led to an inspection by the
Workers' Compensation Board
(WCB). The inspectors found no
structural problems, but did identify
certain safety hazards. Many of
these had already been reported to
Plant Operations for correction, and
the added emphasis of orders from
the WCB inspectors has helped to
have the hazards corrected quickly.
Persuant to the resolution of Senate
of April 1991, the stacks in the
Ridington Room and the Main
Library have been tethered. Yet
long-term concerns about the safety
of the Main Library building
remain.
Final preparations were made
for the move of the St. Paul's
Hospital Library to new space in the
new addition to the hospital. The
move, slated for October, 1991,
marks the culmination of a long
planning process, delayed for a
number of years because of budget
problems. The move should resolve
many of the complaints of staff
members in the branch about
substandard accommodation and a
poor working environment. Space
for a new Education Library is being
included in the first phase of the
Scarfe Building redevelopment,
which is now under design.
A pressing concern of many
staff members as determined from
the staff questionnaire was inadequate equipment and furniture.
Within the constraints of the budget,
the Library addressed those concerns by identifying the highest
priorities, and purchasing the
required items. Purchases included
new shelving for the Asian Library,
additional photocopiers, microcomputers and terminals, ergonomic
chairs and workstations, typewriters, and curtains and blinds.
To reflect increasing building
and faculties planning activities, the
position of Facilities and Preservation Manager reporting to the
University Librarian was established. The position was filled by
the reassignment of Suzanne
Dodson, Head, Government
Publications and Microforms
Division, who was already acting as
the Library's part-time Preservation
Officer.
It is imperative, in
our opinion, that
the university
administration
and Board of
Governors move
towards the
development of a
Phase II for the
Library to allow
for replacement of
the Main Library
Building some
time in the 1990's
Senate library
Committee The   University   of   British    Columbia   Library   Annual   Report
To make the
most effective
use of the
Library's
current budget,
all services
offered by the
Library or
demanded by
users will
continue to be
critically
evaluated
BUDGET
During the reporting year, the
Library's budget was affected by an
arbitrated salary award for general
librarians as well as by the payments for a series of early retirements. These factors, in conjunction
with rising costs for many supply
and expense items, forced the
Library to curtail or postpone many
needed expenditures.
To make the most effective use
of the Library's current budget, all
services offered by the Library or
demanded by users will continue to
be critically evaluated. Those
services which are assigned a low
priority will be considered for
elimination.
Division and Branch Heads
are becoming actively involved in
budget control and development.
The provision of budget information
to managers has led to the recovery
of expenditures inappropriately
charged to the Library, and has
made managers aware of the
limitations of the Library's financial
resources and the importance of
living within them.
The Library has actively
sought grant funds and has increased its cost-recovery operations.
Grant funds have supported the
acquisition of additional materials
for the collection, new equipment,
and project staff to make valuable
resources available to the Library's
users. Photocopying operations are
fully cost-recovered, including staff,
equipment, and supply costs.
Additional fine revenue is expected
as a result of an increase in fine
charges. Other revenue services are
being considered.
To develop and provide
financial and budget information to
the Library Administration and
Library managers, the position of
Financial and Budget Manager,
reporting to the University Librarian, was established. The position
was filled by Ann Turner, formerly
Head of the Catalogue Records
Division. The   University   of   British   Columbia    library   Annual   Report
XI
LIBRARY SERVICES
Collaborative Projects
Circulation and
Reference
Circulation and reference
activity figures continue to be
among the highest reported by
academic research libraries in North
America. General circulation of
materials, including document
delivery to UBC health science
branches and interlibrary lending,
amounted to 2,097,962 transactions.
While circulation transactions
declined about 2%, use of material
in the libraries, estimated by
counting trucks of material
reshelved, increased substantially.
Loans to other libraries were 28,210
while UBC borrowed 14,879 items
from other libraries. Overall, the
Library's circulation transactions
averaged 6,560 per working day.
The lending of materials between
the Library and the teaching
hospital libraries increased 2.25%
from 47,417 in 1989/90 to 48,477 in
1990/91.
Library staff answered well
over 400,000 reference and information questions during 1990/91, an
average of over 1300 per working
day. Online searches of external
databases decreased from 6,475 in
1989/90 to 5,775 in 1990/91. This
decrease is a result of the increasing
use of CD-ROM databases within
the Library. The 13% increase in
instructional sessions throughout
the library system reflects the
continuing need to train library
users to search the online catalogue
and CD-ROM databases effectively.
The Library has been developing cost-sharing arrangements with
faculties or departments for many
years. These collaborative arrangements have increased recently to
meet the high cost of data in electronic formats. The Library has
collaborated with the Faculty of
Medicine, the teaching hospitals, the
Nursing Departments at VGH and
Shaughnessy, the BC Office of
Health Technology Assessment
(UBC), the Department of Health
Care and Epidemiology, the Department of Mathematics, the Faculty of
Law, the Faculty of Education, the
Faculty of Commerce and the
Department of Political Science. To
decrease costs, the Data Library also
belongs to the Canadian Association
of Research Libraries (CARL)
Consortium which negotiates the
purchase of major Canadian data
sets from Statistics Canada. Asa
result, UBC acquired the 1986
Canadian Census files and the
General Social Survey files at a
fraction of the list cost.
New and Extended
Services
The Library continued to add
CD-ROM databases and workstations as they became available and
as resources permitted. A search for
a product to support remote access
to the MEDLINE database was
carried out and the Library expects
to implement this service on campus
and at the teaching hospitals. With
funding from the Canada British
Columbia Sub-agreement on Science The   University   of   British    Columbia    Library   Annual   Report
The first
phase of the
Automated
Interlibrary
Loan System
(UBCLINC)
was made
operational
and Technology Development, the
Library produced a CD-ROM disk
of recent Canadian patents and
made it available to other libraries.
The CJK (Chinese/Japanese/
Korean) system on the RLIN
database of the Research Libraries
Group was purchased for the Asian
Library and the Catalogue Records
Division. It will be used to produce
an online catalogue of the Library's
holdings in those languages and
serve as a research tool for scholars.
The first phase of the Automated Interlibrary Loan System
(UBCLINC) was made operational.
Funded by a grant from the Ministry of Advanced Education,
UBCLINC will reduce repetitive and
time-consuming tasks and provide a
tracking system that eliminates most
paper files.
The UBC Library was a key
participant in the creation of two
research tools, the Electronic Library
Network OELN) Media Database and
the ELN Union Serials Database,
which it developed using its Library
Database Management System
OPDMS) software. It contains the
serials holdings of over 20 BC post-
secondary libraries including the three
major university libraries and the
Vancouver Public Library.
Over two-thirds of inter-
library loan requests in BC academic
libraries are for periodical articles.
The database is an invaluable
resource for locating periodicals.
The Library also participated in the
development of other ELN resource
sharing initiatives, such as the ELN
reference and document delivery
study.
Organizational Changes
The Library continues to
streamline operations. The reserve
book service in the Main Library
was transferred to Sedgewick
Library and the Woodward Reserve
service was integrated with
Woodward circulation. These
changes are expected to reduce the
staff required to keep the libraries
open during evenings and weekends. The Library assumed the
responsibility for the collection of
fines and replacement costs for
unreturned books from the Department of Financial Services.
The Government Publications
and Microforms Division now
reports to the Head of the Humanities and Social Sciences Division.
Services are being reviewed to
determine the feasibility of integration of these units. The role and
function of the Information and
Orientation Division is also being
reviewed and organizational
changes are being considered.
The central Film Library was
disbanded. Videotapes were
integrated into related subject
collections. All films and general
humanities arts and social science
videotapes were placed in
Sedgewick Library. These changes
have made the materials available
over longer hours and have resulted
in staff economies.  A booking
service and viewing facilities are
provided in all branches with
videotapes.
10 The   University   of   British    Columbia   Library   Annual   Report
COLLECTIONS
Acquisition of materials
Almost 73,000 monographs
were purchased during the fiscal
year, a slight increase over the
previous year. Paid serial subscriptions received during the year were
17^69 with an additional 5,360 gifts
or exchanges for a total of 22,729.
There were some problems with
the supply of materials from
Eastern Europe. Some vendors
have gone out of business, and the
Library is trying to find alternate
sources. New blanket orders for
Chinese & Indonesian materials
are operating satisfactorily. The
Library will continue to work on
collection policies for the larger
library units, and to review the
materials needed to support new
university programs.
Collections Costs and
Budget
Serial costs in many of the
library units increased significantly
this year due to inflation. Cost
increases ranged from 10.7% for the
Humanities and Social Sciences
Division to about 14% for the
Science units. There is every
indication that cost increases for
1991/92 will be in the same range.
Increases to the collections
budget for the 1991 /92 fiscal year
were 4% for inflation, 0.28% towards
the long-term impact of exchange
rate changes, and 1.5% for new
programs. Binding costs have
increased also due to both inflation
and a change in the method of
binding of serial volumes for
preservation reasons.
The collections budget will be
under some stress in 1991/92 and
subsequent years. In addition to the
effect of inflation on serial and book
costs, the impact of the GST is
reducing purchasing power by
$140,000 to $150,000 a year. A
priority for the year will be to code
serial subscriptions by academic
department, and to start identifying
serial titles which may be cancelled
as necessary.
Organizational Changes
During the course of the year
the organizational structure was
changed so that the Serials and
Acquisitions Divisions reported to
the Assistant University Librarian
for Collections rather than the
Assistant University Librarian for
Technical Services. The two divisions were reorganized to form a
large Order Division with serials
and monograph sections, and a
smaller Collections Accounting &
Budget Division. Nadine Baldwin is
head of the Order Division and
Joyce Davidson is head of the
Collections Accounting & Budget
Division.
// n
The    University   of   British    Columbia   library   Annual   Report
A donation
from the
Roger
Stanton
Memorial
Fund
enabled the
St. Paul's
Hospital
Library to
purchase
books in
general
surgery,
obstetrics,
and
gynaecology
donations
Gifts to the Special Collections
and University Archives Division
included the Keith Maillard papers,
the Arthur Mayse papers, the John
Munro papers, and additional
collections of the papers of Ellen
Harris and Howard White. Hugh
Palmer and Jack Parnell donated
collections to the same division.
Donors of special books and
collections to other parts of the
Library included Edward Affleck,
Ivan Avakumovitch, Theodor
Bengel, Cyril Bryner, Rita
Butterfield, Raymond Cryderman,
Dorothy Davie, Ronald Hatch,
Harry Hawthorn, Ronald Jobe,
Derek Lukin Johnston, Hannibal
Noce, Jan Solecki, Shirley Sullivan,
Norman Watt, and the estate of
Kenneth Caple.
A donation from the Roger
Stanton Memorial Fund enabled the
St. Paul's Hospital Library to
purchase books in general surgery,
obstetrics, and gynaecology. A
special facsimile edition of the Book
of Kells was purchased by a large
group of donors from the Irish
community, and was presented to
the Library together with a custom
made case.
Donors to other parts of the
Library included Tung-king Ng,
Joseph Gardner, Noel Owens, Vera
Pech, Robert Rothwell, Colleen Sim
and Patricia Siu, as well as one
anonymous donor. Donations were
also received from the estates of
Lesley Halliday and Anne Smith, as
well as from the Leon and Thea
Koerner Foundation, McClelland
and Stewart (in honour of William
New), and the Agricultural Sciences
classes of the 1960's.
The Social Sciences and
Humanities Research Council
provided a grant of $40,000 to the
Music Library to purchase microfilms of early music manuscripts.
Donors to the Crane Library
included Katherine Block, Bill and
Shirley Read, Jim Phelps, John
MacDonald, Paul and Judith
Thiele, Gertrude Zack, the Rotary
Club of Vancouver, the Alma
Mater Society, and the Disabled
Students Association.
12 The    University   of   British    Columbia   Library   annual   Report
XI
UNIVERSITY ARCHIVES
Throughout 1990, the resources of the University Archives
were utilized extensively for various
events associated with UBC's 75th
anniversary. In addition to a large
exhibit for Open House, the Archives mounted a major display of
historic photographs and a slide
show for the Great Trekker dinner.
During the year the Archives
received approximately 65 meters of
new material. The uses of the
records ranged from the provision
of valuable administrative information for contemporary decisionmaking to source material for
important historical research. Our
major users are University administrators, faculty and researchers.
The University Archives
received several outside grants
which assisted in various processing
projects. A Koerner Foundation
grant allowed the publication of a
"Guide to the Literary, Performing
and Visual Arts".
A pilot project was developed
for a new online database for a
collection of some 200,000 photographic images and in the future
access to the images themselves will
be provided through a computer-
based system.
developing a policy statement,
determining appropriate levels of
funding for the Archives and
proposing the most appropriate
reporting structure.
The major objective of the
Committee was to improve the
operation of the University Archives
by encouraging the implementation
of records management on campus.
The Committee met several times
and also sponsored two general
information sessions to solicit input
from the University community
regarding the implementation of a
policy governing university records
and development of a records
management program. The Committee chose to adopt a decentralized model for the records management program. Record-creating
units themselves will collectively be
given the responsibility for supporting a co-ordinated records management program.
The most significant event of
the past year was the establishment
of the University Archives Advisory
Committee in March 1991. Composed of diverse campus interests,
its mandate is to review and make
recommendations for the University
Archives with particular focus on
13 XI
The   University   of   British    Columbia   Library   Annual   Report
The Library
is a
participant
in the
Canadian
Cooperative
Preservation
Project,
funded by a
grant from
the Andrew
W. Mellon
Foundation
PRESERVATION
The Library is a participant in
the Canadian Cooperative Preservation Project, funded by a grant
from the Andrew W. Mellon
Foundation. The other members of
the Project include the University
of Alberta, the University of
Toronto, McGill, Laval, and the
National Library of Canada. The
first year of the project (April 1990-
March 1991) has resulted in
significant progress in most of the
tasks which were outlined in the
Project Implementation Plan.
Suzanne Dodson chaired the
Project's Mcrofilming Technical
Committee, which identified and
recommended the standards to be
used in preservation nuo-ofilming,
and which developed a model
agreement between libraries and
filming agents. With these it is now
possible to proceed in selecting
materials to be microfilmed from the
Library's collections, and also to
select the service bureau which will
do the micTofilming. The first
preservation master microfilms
should be produced by the end of
March 1992.
The Library re-organized its
procedures for book repair and
established a Mendery, located in
the Main Library. The facility
(which serves the entire Library
system) is staffed by a Library
Assistant 3, who has been specially
trained in proper conservation
procedures. This position reports to
the Facilities and Preservation
Manager.
14 The   University   of   British    Columbia   Library   Annual   Report
UBC     LIBRARY
TECHNICAL SERVICES
The backlog of material
awaiting cataloguing has continued
to increase to the point where
storage space is about to be exhausted. There are 81,524 items in
this state at the end of the reporting
year, an increase of 24% over last
year's 65,675. Cataloguing output
was 63,979 titles; incoming
workload was 76,375 volumes.
undertaking necessitated by the
impending closure of the Social
Work Library is the transfer and
withdrawal of more than 20,000
volumes, a project that will continue
until the spring of 1992.
A great deal of time was
invested in planning for technological change as many staff members
served on task forces charged with
scrutinizing the features of a
number of systems marketed by
commercial vendors. TheRLIN
system was introduced to support
cataloguing in Oriental languages
and has been functioning well for
several months. Early indications
are that the acquisition of a new
computer has had a beneficial effect
on response time.
There has been a significant
decrease in the amount of pre-order
bibliographic searching performed
in the Catalogue Records Division,
21,677 titles having been searched in
1990/91 as compared with 28,333 in
the previous year. This decline of
25% is probably a reflection of the
increased ability of library units to
perform this function remotely and
a high incidence of fully committed
allocations in the book budget.
The rush trace continues to be
a popular service, with the average
number of monthly requests to the
processing divisions increasing from
305 to 399 between 1989/90 and
1990/91, a growth of 31%. A major
15 XI
The    University   of   British    Columbia   Library   Annual   Report
The Division
is being
tasked with
major
systems
projects such
as the
development
of a new
circulation
system
SYSTEMS
Systems Change Control
Board
This Board was established to
provide an administrative forum for
reviewing requests for changes or
enhancements to existing Library
systems, establishing systems
priorities, and monitoring the
overall workload of the Systems
Division. The latter responsibility is
especially important while the
Division is being tasked with major
systems projects such as the development of a new circulation system.
During the next two years, it may be
necessary to curtail or postpone
changes to any existing Library
systems unless they are absolutely
essential.
The Board consists of the
University Librarian, the Assistant
University Librarians, the Systems
Manager, the Systems Division
Head, and the chairs of the following committees: Public Catalogues
Task Group, Committee on Computerized Reference Service,
Technical Services Task Group, and
the Circulation Liaison Committee.
Systems division
The Systems Division completed a typical mix of major,
medium, and minor projects during
the year while also providing
ongoing operational support for all
of the hardware and numerous
modules of the LDMS system. The
two major projects were the Library
Automation Project (LAP) and the
UBCLINC system. The LAP
project was a large scale review
and evaluation of commercially
available automated library
systems and the local LDMS
system and involved over sixty
staff from all parts of the Library.
UBCLINC is an inter-Ubrary loan
(ILL) management system developed in the LDMS environment
and designed for use by both local
UBC staff and ILL staff at other BC
post-secondary libraries.
Medium projects underway
during the year reflected the scope
and variety of the local LDMS
system. Some of the highlights are
summarized here. The BC Electronic Library Network contracted
with the UBC Library for the
development and implementation
of a Union Serials Database on the
LDMS system. Serials records from
over twenty BC post-secondary
libraries and Vancouver Public
Library were loaded into the file.
The existing Rush Trace system was
re-developed. More commercially
available databases such as the
Canadian Education Index and the
Canadian Statistics Index were
loaded on the LDMS system.
Systems support for print/download workstations that would allow
users to save online searches during
a terminal session was developed.
The implementation of the
Goods and Services Tax required
modifications to the Acquisitions
and Invoice Processing systems.
The previously separate public and
staff inquiry modules on LDMS
were merged and some enhancements such as more keyword
indexes were implemented.
16 The    University   of   British    Columbia   Library   annual   Report
h ^L m
Two major hardware upgrades occurred during the year. In
the early Spring, the aging and
failing PDP mini computers were
retired from active service and the
SGI Unix servers took over the data
capture support for the circulation
system. In August the overloaded
Hitachi mainframe was replaced by
an IBM 3081 machine as part of a
larger equipment shuffle at University Computing Services. The larger
machine doubled our processing
capacity just in time for expected
user increase at the beginning of Fall
Term. The improvement in performance and response time was
welcomed.
The Systems Division will be
addressing basic systems support
issues such as the migration from
the present MTS operating system to
a distributed, and more cost-
effective, computing platform. The
required communications support
for all Library systems will be redeveloped in a manner that reflects
computer communications trends
on campus.
Organizational Changes
Systems management responsibilities were changed during the
reporting year. The position of
Systems Manager, reporting to the
University Librarian, was established. The position was filled by
Brian Owen, Senior Librarian/
Analyst in the Library's Systems
Division. The Head of the Systems
Division will now report to the
Systems Manager. XI
The    University   of   British    Columbia   Library   Annual   Report
Changes in
scholarship,
scholarly
communication,
and
information
technology
place new
demands on the
Library's staff
HUMAN RESOURCES
Staff Establishment
The Library's staff establishment totalled 359.16, including 99
librarians, 6.17 management &
professional (M&P) staff, and 253.99
support staff at the end of the
reporting year. The total included
9.99 cost-recovery or grant-funded
positions. This compares to an
establishment of 358.83 (including
8.49 cost-recovery or grant-funded
positions) at the end of the previous
reporting year. The net increase
resulted from the establishment of
additional cost-recovery and grant-
funded positions, the conversion of
a librarian's position into support
staff positions, and bridge funding
to establish the position of a Science
Outreach librarian, not yet filled.
Throughout the year, each
vacancy which occurred was
reviewed by the Library Administration to see whether a replacement
was absolutely necessary, whether
the position could be left vacant
temporarily, or whether the position
could be eliminated. Funds resulting
from positions eliminated or left
vacant were used to meet the cost of
salary settlements, to fund early
retirement payouts, or to supplement allocations for supplies,
equipment, and other operating
expenses.
Staff Development &
Training
Changes in scholarship,
scholarly communication, and
information technology place new
demands on the Library's staff.
The evolution of an integrated
electronic library and information
system will require the provision
of training and development
programs to give staff the skills
and knowledge they will need in
this changing work environment.
A Staff Development and
Training Committee was established
to develop a comprehensive training
and development plan for all
Library staff. Responding to
suggestions from staff that a senior
Library administrator be responsible
for this area, the Committee is
chaired by the Assistant University
Librarian for Administrative
Services, and includes both librarians and support staff with an
interest in training and staff development. The Committee met a
number of times and developed a
training and development needs
survey which was sent to all Library
staff in August, 1991. The results of
the survey are presently being
tabulated and their analysis will
form the basis for the Committee's
further work.
During the past fiscal year the
Library allocated funds for specific
staff training programs, as well as
additional funds as part of staff
development activities related to the
strategic planning process. This
funding enabled librarians and
support staff to attend on- and off-
campus courses and workshops to
18 The    University   of   British    Columbia    Library   Annual   Report
XI
learn new skills that will help them
to contribute to the fullfilment of the
Library's mission. Library-sponsored workshops included Planning
for Change, Myers-Briggs Personality Trait Assessment, and Developing Creativity.
In view of the importance of
staff training and development, the
Library has allocated additional
financial resources through increased cost recoveries and internal
re-allocation and has established a
separate budget for this purpose. A
long-range goal is to increase
funding for staff training and
development to a minimum of 1 %
of the Library's salary budget. This
will ensure that the Library's staff
are ready to meet the increasingly
sophisticated information needs of
the Library's users.
The Librarians' Travel Grants
Committee allocates travel funds to
librarians to permit attendance and
participation at professional conferences and meetings of learned
societies. Funds are limited, and
only partial travel, registration, and
accommodation costs are covered.
During the reporting year, the
Travel Grants Committee was given
an allocation of $25,000, including
$13^00 of supplementary funds.
Forty-two librarians were able to
attend 18 conferences or professional meetings.
Professional Staff
A Librarians' Career Committee, including both general and
administrative librarians, was
established to review career progression, promotion, and advancement, the status of librarians, ranks
and classifications, compensation
practices, and methods and conditions of appointment. Chaired by
the Assistant University Librarian
for Administrative Services, the
Committee is reviewing a large
amount of material obtained from
other institutions and is obtaining
the opinions and ideas of UBC
librarians. The Committee will
make its recommendations to the
University Librarian by the end of
April 1992. As some of the matters
being discussed by the Committee
are the subject of bargaining between the University and the
Faculty Association, changes may
not necessarily occur quickly.
Four librarians retired or took
early retirement during the reporting year. Eldo Neufeld retired as
Music Cataloguer at the end of
September, 1990. He had worked
for the Library since 1970. Three
other long-service librarians took
early retirement at the end of June,
1991. Doug Mclnnes, Head of the
Woodward Library, and former
University Librarian, had worked
for the Library since 1963. Bill
Watson, Assistant University
Librarian, Public Services (Central
Libraries), and recently Acting
University Librarian, had completed 22 years of service at the
Library. Chuck Forbes, Curator,
Colbeck Collection (Special Collections), left after serving 25 years.
Another four librarians
resigned during the reporting year.
Donna Carpenter, Acquisitions
Division, resigned in September,
19 The   University   of   British    Columbia   Library   Annual   Report
UBC     LIBRA
Organizational
changes meant
increased or
additional
responsibilities
for other
librarians
1990. Jim Henderson, Woodward
Library, left in June, 1991, to become
Head of the BC Medical Library
Service. Joan Sandilands, Head
Sedgewick Library, who had
worked for the Library since 1968,
left at the end of July, 1991 to
become Director of Public Services
at the University of Victoria. Jane
Price, Coordinator of the Health
Sciences Network, left at the end of
August, 1991 to become Department
Head of the Nanaimo Regional
Hospital Library, having worked at
the Library since 1976.
Jim Henderson, Reference
Librarian, Woodward Library, was
on professional improvement leave
from September, 1990 to April, 1991
George Freeman, Head, Biomedical
Branch Library, was on extended
sick leave during most of the
reporting year.
Other librarians were appointed to fill these vacancies either
on a permanent or short-term basis,
to replace librarians taking on other
temporary assignments, or to fill
grant-funded and special project
positions. Lynne Redenbach was
appointed Circulation/Extension
Librarian in September, 1990. Brian
Owen, Technical Services Manager
for the Fraser Valley Regional
Library and a former member of the
Library's staff, was appointed Senior
Librarian/Analyst in the Library's
Systems Division in October, 1990.
David Reimer, formerly Music
Cataloguer at the Metropolitan
Toronto Reference Library, was
appointed as Music Cataloguer,
effective November, 1990. Helen
Chow, formerly reference librarian
for MacDonald -Dettwiler was
appointed as a Reference Librarian
in the Woodward Library.
Pat Lysyk was appointed as
Acting Head, Hamber Library, in
December, 1990, and Nancy Forbes
was appointed as Acting Head,
Biomedical Branch Library, in May,
1991. Theresa Iverson, Reference
and Technical Processing Librarian,
Government Publications, was
assigned in May, 1991 on a part-time
basis to the Order Division, and
Susan Mathew in Government
Publications was given additional
hours to replace Theresa. Elsie de
Bruijn served as Acting Head of the
Woodward Library, and Margaret
Price in turn served as Acting
Associate Head during the period
between Doug Mclnnes' retirement
and the appointment of a new
Head. Cindy Swoveland was
appointed to a term position as a
Reference Librarian in the Humanities/Social Sciences Division in July,
1991.
Two new administrative
positions were established through
internal re-allocation of funds. The
position of Financial and Budget
Manager was filled in June, 1991 by
the appointment of Ann Turner,
formerly Head of the Catalogue
Records Division. That responsibility
was assumed on a one-year acting
basis by Nick Omelusik, in addition to
his responsibilities as Head, Catalogue
Products Division. The position of
Facilities and Preservation Manager
was filled by Suzanne Dodson,
formerly Head, Government Publications and Microforms Division. That
additional responsibility was assumed
by Jocelyn Godolphin, Head,
Humanities/Social Sciences Division.
20 The    University   of   British    Columbia   Library   annual   Report
Organizational changes meant
increased or additional responsibilities for other librarians as well. The
administration of the new Order
Division, formed by the merger of
the former Acquisitions and Serials
Divisions, was assigned to Nadine
Baldwin. Joyce Davidson was given
responsibility for the Collections
Budget and Accounting Division.
Heather Keate, Assistant University
Librarian for Public Services, was
given responsibility for those public
services units which had previously
reported to Bill Watson, and Tony
Jeffreys, Assistant University
Librarian, Collections, assumed
management responsibility for the
new Order and Collections Budget
and Accounting Divisions.
Five librarians were recommended for confirmed appointments during the reporting year:
Bev Scott, Head, Marjorie Smith
Library; Tim Ross, Map Library;
Lee-Ann Bryant, Curriculum
Laboratory; Sheryl Adam, Information and Orientation Division;
and Dan Heino, Woodward
Library. The recommendations
were supported by the President's
Committee on Confirmed Appointments for Librarians, and
these librarians were granted
confirmed appointments by the
Board of Governors.
UBC librarians continued to
maintain the tradition of instructional support for the University's
School of Library, Archival, and
Information Studies. Suzanne
Dodson, Head, Government
Publications and Microforms
Division; Allen Soroka, Reference
Librarian, Law Library; and Ann
Turner, Financial and Budget
Manager; respectively, taught
courses in government publications, legal bibliography, and
financial management. In addition,
many other librarians were called
upon as guest lecturers throughout
the year.
One Management & Professional staff position was refilled
during the reporting year. Anthony Hardy was appointed as
half-time Indonesian Language
Bibliographic Associate in the
Asian Library effective November,
1990. Two Management & Professional staff positions were reclassified during the reporting year.
Miseli Jeon, the half-time Korean
Language Bibliographic Associate
in the Asian Library, completed
her MLS this year, and her appointment was changed to that of
a hbrarian.  Approval was also
obtained to change the vacant
position of Financial and Budget
Manager to that of a librarian.
Support Staff
The support staff severance
rate decreased to 17% from 22%
during the previous reporting
year. Of the severances which
occurred, more than 84% were
resignations. As well, there was a
substantial decrease in the turnover rate (the percentage of
positions which change hands
during the year compared to the
establishment), which declined to
32% from-46%. There were fewer
temporary promotions and
transfers, and most of the sever-
21 The   University   of   British    Columbia   library   Annual   Report
The
Library's
regular
student
assistant
and hourly
staff budget
amounts to
more than
$1 million
ances were at the junior levels.
Forty-nine new employees were
appointed, and six staff members
were recalled.
Three members of the
Library's support staff retired
during the reporting year. Nora
Williams, Library Assistant 3, Map
Library, who had worked for the
Library since 1966, retired at the end
of September, 1990.  Colin Banyard,
Library Assistant 1, Circulation
Division, retired at the end of
August, 1991. Lily Wilson, Administrative Clerk, Librarian's Office,
resigned to take early retirement at
the end of June, 1991, after completing 30 years of service with the
University, mcluding 20 years
within the Library. With her
departure, the Librarian's Office lost
almost a generation of experience
and familiarity with the University's
operations.
The classifications of 4
support staff positions were reviewed this year. Reclassifications
included a Secretary 3 to 4
(Librarian's Office), Library Assistant 4 to 5 (Order Division), Clerk 2
to 3 (Collections Budget and
Accounting), and Library Assistant
1 to 2 (Sedgewick Library). In
addition, a classification grievance
involving eight employees in the
Catalogue Records Division, which
was scheduled for arbitration, was
resolved through a letter of understanding clarifying the work of
librarians and support staff at no
cost to the Library and without
changes to the classifications of the
employees concerned.
Student Employment
The Library's regular student
assistant and hourly staff budget
amounts to more than $1 million,
the equivalent of almost 48 full-time
equivalent positions. The bulk of
this money continues to be spent on
student assistants working ten hours
per week or less who perform basic
library and clerical functions. The
remainder is used for temporary
project and replacement staff,
summer sessional staff, graduate
academic assistants, and to cover the
difference between the work study
student rate authorized by the
Provincial government, and the rate
the collective agreement requires the
Library to pay such students.
During the past year, nine
vacancies for Graduate Academic
Assistants were advertised and
filled with students enrolled in
UBC's School of Library, Archival,
and Information Studies (SLAIS), in
addition to students carrying over
from the previous year. These
students perform professional
duties including reference assistance, assistance with collection
development, bibliographic searching, and evening or weekend
supervision. The use of Graduate
Academic Assistants supports the
educational and training program of
new librarians at UBC, and enables
the Library to provide additional
services in a cost-effective manner.
The Library was allocated
$12,895 for Challenge '91 summer
projects during the past year. Eleven
projects were developed by Division
and Branch Heads, and five were
approved— in Humanities/Social
22 The   University   of   British    Columbia   Library   Annual   Report
31
Sciences, in Special Collections, in
the Asian Library, in the Woodward
Library, and in the Crane Library.
In addition, the Director of SLAIS
made available to the Library the
major part of SLAIS's Challenge '91
allocation, $4,655, so that two
additional projects in Information
and Orientation and the Sedgewick
Library could be approved.
In addition to the Library and
SLAIS projects, the Special Collections Division gained the services of
other students for projects sponsored by other academic departments. This was a substantial
increase from the previous year,
when the Library used only $4,200
and sponsored two projects. The
Library provided an additional
$17350 in matching funds to
supplement the Provincial government allocation, so that the students
who were hired could be paid at
$10.00 per hour rather than at the
miniinuin wage of $5.00 per hour
provided by the program.
The Library advertised 56
work study student assistant
positions during the reporting year.
Of these, 40 were filled, providing
5,969 additional hours of assistance.
The Provincial government provided re-imbursement at $9.00 per
hour, yielding an additional $53,721
to the Library. However, the
Library had to top-up this rate to
pay $11.10 per hour plus vacation
pay as mandated by the rate
established for student assistants in
the CUTE 2950 Collective Agreement, and cover the employer's
share of compulsory benefits for a
cost of $16334.
23 The    University   of   British    Columbia   Library   Annual   Report
A variety
of
development
and
community
support
activities
were
undertaken
during the
reporting
year
DEVELOPMENT AND
COMMUNITY SUPPORT
A variety of development and
community support activities were
undertaken during the reporting
year. Development work with the
Friends of the Library continued,
and two newsletters were produced
for the Friends in December 1990
and June 1991. The Friends of the
Library Advisory Council met twice
dining the year to discuss the
Library and to advise the President
on matters affecting the Library. An
inaugural meeting of the Technology Advisory Subcommittee was
held in September 1990.
The First Annual Library
Symposium focussing on scholarly
publishing and the information
explosion was held in March, 1991.
Co-sponsored by the Vice President,
Academic and the University
Librarian, the symposium was well-
attended, and a successful first step
in a continuing series of such
symposia which will address key
topics affecting academic libraries.
The Symposium was followed in
April 1991 by an equally successful
Authors' Reception. Sponsored in
conjunction with the President's
Office, the reception recognized the
contribution to the advancement of
knowledge made by the University's many faculty and staff
authors.
1991. A Teaching & Learning Fund
Grant Proposal was developed in
June 1991.
The Library continues to work
closely with the University's
Development Office in such activities as the Campus Campaign and
the Phase I Building project. For the
latter, major gifts were received
from the Bank of Nova Scotia, BC
Hydro, Imperial Oil, Royal Bank of
Canada, Dominion Pemberton
Securities, Toronto Dominion Bank,
Canada Trust Company, Confederation Life, BC Gas, BC Sugar, Placer
Dome, Royal LePage, Shell Canada,
Canada Life Assurance Company,
and the Canadian Imperial Bank of
Commerce.
Library development activities are managed by a half-time
grant-funded Development
Manager reporting to the University Librarian.
Other development activities
included preparation for the Asian
Library 30th Anniversary Reception,
which was held in September 1990,
and for a Science Division Open
House, which was held in February
24 The    University   of   British    Columbia   Library   Annual   Report
XI
GOALS AND PLANS
FOR 1991/92
1    Strategic Plan
♦ To develop and publicize the
Library's strategic plan through
full consultation with the
University community.
♦ To review and evaluate the
services which the Library
currently provides to determine
their usefulness to Library
users.
♦ To develop, evaluate, and seek
consensus on strategies for the
implementation of the Library's
strategic plan.
♦ To implement strategies which
will lead to more effective
Library operations and services.
♦ To co-operate with other
libraries, external groups and
agencies in the development
and provision of Library
services.
2.   Automation and
Technology
♦   To develop a five year technology plan that will meet the
needs of the Library's users,
make use of new technology,
and contribute to the efficient
operation of the Library.
♦ To determine which bibliographic and information
databases the Library should
maintain locally and which ones
it should access remotely.
♦ To develop and implement
phase I of a new circulation
system and a new on-line public
access catalogue (OPAC).
♦ To identify other databases,
including full-text and electronic journals, needed by the
Library's users which the
Library should acquire or to
which it should obtain access.
3.   Space, Facilities, and
Equipment
♦ To continue with the planning
for the Phase I building, including the selection of an architect,
and the development of a
building design that meets the
Library's needs and is in
harmony with the site and the
Campus Plan.
♦ To complete an inventory of
existing Library space and to
analyse how the space is used.
♦ To develop an accurate projection of the Library's space needs
for the next ten years.
♦ To study the use of compact
shelving, remote storage,
microfilming, and other options
to control the space needs of an
ever-growing collection.
iijjj.
-
l1^^^
PL
MF^^
■HF -.
•*■" % ^i__
IT
25 BC     LIBRARY
The   University   of   British    Columbia    Library   Annual   report
To publicize
and obtain
supportfrom
the University
community
and
community-
at-largefor
resources to
provide the
services
required by
users
♦ To continue with planning for
space for a new Education
Library as part of the Faculty of
Education's building program.
♦ To complete the move of the St.
Paul's Hospital Library from its
present quarters to new space.
♦ To plan for the integration of
the Faculty of Commerce and
Business Administration's
David Lam Management
Research Library and the
Library's commerce and
business collections into a new
unit located in space in the
David Lam Building.
♦ To develop an inventory of the
Library's equipment, and to
determine the need for new or
additional equipment.
♦ To develop a plan for the
periodic upgrading and replacement of equipment.
♦ To plan for the integration of the
Social Sciences Library.
4.   Services
♦ To complete an analysis of the
responses to the Library's 1991
User Survey, and to determine
user needs for Library services.
♦ As part of the strategic planning
process, to develop strategies to
meet those needs.
♦ To publicize and obtain support
from the University community
and community-at-large for
resources to provide the
services required by users.
♦ To demonstrate to the University community that, within the
resources available, the Library
is providing its services in a
cost-effective manner.
♦ To introduce a Science outreach
program.
♦ To develop a document delivery service.
5.    COLLECTIONS
♦ To determine the proportion of
the collections' budget which
should be allocated to the
purchase of materials held and
stored in the Library and that
which should be allocated to
purchase of access and downloading right to remote databases.
♦ To obtain additional financial
resources from all sources to
meet escalating price increases
for academic books and journals
and to obtain access to information in new formats.
♦ In consultation with the Senate
Library Committee, to review
the proportion of the collections
budget spent on journals as
opposed to monographs.
♦ To link individual journal
subscriptions to specific academic departments or faculties.
26 The    University   of   British    Columbia   Library   annual   Report
'UBC     LIBRARY
♦   In consultation with academic
departments and faculties, to
determine which journal
subscriptions can be cancelled.
6.   Human Resources
♦ To develop a staff development
and training plan which meets
the needs of both the Library
and the Library's staff and
which will help staff to provide
the best level of service to the
Library's users as well as to
cope with new technology and
change.
♦ To allocate the necessary
financial resources to support
staff development and training.
♦ To encourage librarians to
participate in professional
organizations and research by
allocating time and resources
for such activities.
♦ Through consensus, to develop
a Career Plan for librarians.
7.   Budget
♦ To continue the analysis of the
Library's budget to identify all
costs, and to ensure that those
costs are properly funded from
the resources available to the
Library.
♦ To proceed with the decentralization of budget responsibility
and accountability to Division
and Branch Heads.
♦ To provide incentives to Heads
and managers for sound
financial management.
♦ To involve Heads and other
managers in the planning and
preparation of the Library's
annual budget submission.
8.   Library Organization
and Communication
♦ To continue the review of the
Library's organization in order
to develop through a process of
consensus a Library organization which will meet the needs
of the 21st Century.
♦ To move from a bureaucratic,
hierarchical and centralized
management structure to a
flexible, self-managed, matrix
organization that better suits the
more integrated and project
nature of work in modern
academic libraries.
♦ To continue to involve and
consult with the Library's staff
through meetings, surveys,
newsletters, and the use of
committees and task forces.
♦ To encourage librarians and staff
to fully participate in and contribute to those structures responsible
for the governance and development of the University.
27 The    University   of   British    Columbia   Library   Annual   Report
To
participate
in the
planning
and
publicity for
theP'u-Pan
Collection
Appraisal
Project
9.   Development and
Community Support
♦ To begin a Library-wide needs
assessment and then to establish
fundraising strategies for certain
defined needs.
♦ To work with the University
Development Office to secure
funding for Library buildings,
collections, staff, and equipment.
♦ To maintain a strong Friends
organization which will support
the Library's goals and provide
the Library with feedback from
the community.
♦ In participation with the office
of the Vice President, Academic,
to continue sponsoring annual
Library Symposia. For 1992,
the focus will be on the 'Electronic Library.'
♦ In cooperation with the
President's Office, to hold a
second annual Author's
reception to recognize UBC
faculty and staff who have
made contributions to the
advancement of knowledge.
♦ To publicize and celebrate the
acquisition of the 3 millionth
book in the Library's collection
in a way which recognizes both
traditional and new technology
in the provision of information.
♦ To participate in the planning
and publicity for the Fu-Pan
Collection Appraisal Project.
♦ To develop a statement of
Library needs which can be
presented to the University's
alumni as part of the
University's Development
Campaign.
♦ To review equipment and
projects funded through the
Teaching & learning Fund
grant and to develop a second
application to this Fund.
♦ To participate in the
University's United Way
Campaign during the fall of
1991.
28 The   university   of   British    Columbia    Library   Annual   Report
APPENDICES CONTENTS
A    Size of Collections- physical Volumes     30
B    growth of Collection 31
C    Library Operation Expenditures
D    Recorded Use of Library Resources 33
INTERLIBRARY LOANS
Health Sciences Library Network
G    reference and information Questions
answered 36
H    computer-assisted Bibliographic
SEARCHES
Orientation Tours and instructional
sessions 38
Cataloguing and Pre-Order Searching      39
K    library Organization 40-41
L    library Automation Project
Task Groups and Committees
m    strategic Plan Task Groups
and committees 45-46
N    senate Library Committee 47
O    library Friends Advisory Council
29 The    University   of   British   Columbia   Library   Annual   Report
Appendix A
SIZE OF COLLECTIONS - PHYSICAL VOLUMES
MARCH 31/90
ADDITIONS
DELETIONS
RELEGATED
TO STORAGE
MARCH 31/91
Asian Studies Library
233,187
12,665
396
.
245,456
Biomedical Branch Library
34,043
923
261
-
34,705
Catalogue Records Division
5,847
91
48
-
5,890
Crane Library
8,487
1,457
75
-
9,869
Curriculum Laboratory
115,341
4,942
1,012
150
119,121
Data Library
693
175
4
-
864
Fine Arts Library
116,694
8,422
6
252
124,858
Government Publications
9,285
2,782
5
-
12,062
Hamber Library (CGSH)
11^08
622
16
12,414
Humanities & Social Science Reference
65328
2346
80
454
67,540
Law Library
156,026
3,042
20
49
158,999
MacMillan Library
64,074
3,030
75
958
66,071
Main Library
1,011,244
31,346
339
396
1,041,855
Map Library
9,450
399
15
-
9,834
Marjorie Smith Library
22,640
1,640
138
235
23,907
Mathematics Library
32,854
1,427
-
774
33307
Music Library
59,140
2,529
52
-
61,617
St. Paul's Library (SPH)
8,922
605
204
-
9323
Science Reference
30,837
873
32
-
31,678
Sedgewick Library
193,356
6,704
3,878
-
196,182
Special Collections Division
92,892
11,961
3
700
104,150
Woodward
344,750
10,215
139
3,951
350,875
SUBTOTAL
2,627,098
108,396
6,798
7,919
2,720,777
Storage Collections
TOTAL
291,181
2,918,279
108,398
6,798
7,919
299,102
3,019379
30 The   University   of   British    Columbia   Library   Annual   Report
XI
Appendix B
GROWTH OF COLLECTIONS
Volumes - Catalogued
Documents - Uncatalogued
Microfilm (reels)
Microcards (cards)
Microprint (sheets)
Microfiche (sheets)
Aperture Cards
Films
Filmstrips
Slides'
Slide/Tape Shows
Transparencies2
Video Tapes
Videodiscs
Photographs1
Pictures
Maps
Manuscripts3
Sound Recordings
Computer Tapes4
Microcomputer Discs
CD-ROM Discs
Air Photos
MARCH 31, 1990
NET GROWTH
MARCH 31,1991
2,918,279
101,600
3,019,879
734,959
25,651
760,610
95,967
3,019
98,986
111,680
-
111,680
1,087,670
-
1,087,670
2,541,455
82,903
2,624358
2,589
-
2389
1,537
-510
1,027
2318
21
2,839
22,191
-
30,974
126
-
126
1,471
1
1,481
2,317
955
3,272
1
-
1
26,278
-
308,443
75383
24
75,407
183311
3325
187,136
2,720
57
2,777
108,832
3,667
112,499
933
914
457
79
536
44
58
102
1,114
-72
1,042
1 Material was counted using a new base for the 1990/91 figures, resulting in substantially higher figure.
2 Sets.
3 Thickness of files in metres.
4 Statistics vary from 1989/90 as tapes were rewritten from round-reel to cartridge. No tapes have been discarded and
holdings have been added. The   University   of   British    Columbia   Library   Annual   Report
Appendix C
LIBRARY OPERATING EXPENDITURES
FISCAL YEARS, APRIL/MARCH
YEAR
salaries &
wages
COLLECTIONS
BINDING
<
DTHER
COST
RECOVERIES
TOTALS
1987/88
10,090,808  (63.55)
4,768,876  (30.03)
208,202  (1.31)
810,840
(5.11)
246,159
15,632,567
1988/89
10,263,629  (60.40)
5,243,498  (30.86)
208,922  (1.23)
1,276,776
(7.51)
870,464
16,122,361
1989/90
11,478,225  (59.85)
5375,211   (29.07)
219,007 (1.14)
1,904,516
(9.93)
826,133
18350,826
1990/91
12,706,989  (61.64)
5,898,405  (28.61)
244,422  (1.19)
1,765,675
(8.56)
944,463
19,671,028
(1) Expenditures from grant and trust funds are not included; in 1990/91 they amounted to $176,246 for collections.
(2) Percentage figures in parentheses relate to total spending independent of cost recoveries.
(3) Other expenditures include non-recurring equipment acquisitions which vary considerably from year to year.
32 The   University   of   British   Columbia   Library   Annual    report
JJ
UBC     LIBRARY
Appendix D
RECORDED USE OF LIBRARY RESOURCES
YEARS ENDING JUNE 30
% INCREASE/
DECREASE VS
1988/89 1989/90 1990/91 1989/90
GENERAL CIRCULATION
Main Library
General Stacks
Reserves
Extension
Fine Arts
Government Publications
Map
Special Collections
SUBTOTAL
506,816
510,657
503,087
25,852
23,859
21,027
10,477
10,281
9,300
95,361
104,471
100,151
129,197
116,589
106,364
9,853
10,773
12,305
19,702
21,966
18,453
797,258
798,596
770,687
-3.49%
Branch Libraries
Asian
Biomedical Branch
Crane
Curriculum Laboratory
Film
Hamber
Law
MacMillan
Marjorie Smith
Mathematics
Music
St. Paul's
Sedgewick
Woodward
SUBTOTAL
24,483
27,107
27,323
25,595
26,543
26,440
2,784
2,874
2,738
141,561
133,430
142,846
3,547
-
-
34,489
33,905
34,423
108,569
99,178
99,917
52,897
39,897
42,593
31,016
29,607
26,498
26,092
24,684
25,157
56,562
54,029
56,012
22,472
23,124
23,060
301,925
286,509
281,546
211,178
197,477
189,308
1,042,170
978,364
977,861
-0.05%
Use of Recordings & Data files
Data Library tape mounts*
Wilson
Music
SUBTOTAL
Document Delivery
Health Sciences Network
INTERLIBRARY LOANS
To Other Libraries
From Other Libraries
TOTAL INTERLIBRARY LOANS
224,965
54,691
223,926
53,823
3,872
202,302
51,674
279,656
277,749
257348
45,137
47,417
48,477
24,878
11,545
27,231
14,071
28,210
14,879
-7.17%
+2.24%
36,423
41,302
43,089
+4.33%
GRAND TOTAL
(GENERAL CIRCULATION & INTERLIBRARY LOANS)
2,200,644
2,143,524
2,097,962
-2.13%
Reported for the first time.
33 UBC     LIBRARY
The   University   of   British    Columbia   Library   annual   Report
Appendix E
INTERLIBRARY LOANS'
YEARS ENDING JUNE 30
1988/89 1989/90 1990/91
TO OTHER LIBRARIES
Original Materials
General
Federation Information Network
BC Post-Secondary Library Network
Bamfield Marine Station
SUBTOTAL
Films
Taped Books
Photocopies
General
Federation Information Network
BC Post-Secondary Library Network
Bamfield Marine Station
subtotal
TOTAL INTERLIBRARY LENDING
9,702
10,038
10,187
983
727
600
3,164
3,627
3,919
64
69
39
13,913
14,461
14,745
769
559
407
193
211
193
2,882
3,554
3,934
178
189
210
6,727
7,978
8,330
216
279
391
10,003
12,000
12,865
24,878
27,231
28,210
% INCREASE/
DECREASE VS
1 989/90
+4.0%
FROM OTHER LIBRARIES
Original Materials
General
Films
Taped Books
Photocopies
TOTAL INTERLIBRARY BORROWING
1 The Library is moving towards full cost-recovery operation of Interlibrary Loans services.
3,271
4,025
5,235
519
372
281
77
51
68
7,678
9,623
9,295
11,545
14,071
14,879
+6.0%
34 The   University   of   British    Columbia   Library   Annual   Report
XI
BC     LIBRARY
APPENDIX F
HEALTH SCIENCES LIBRARY NETWORK
JULY 1990-JUNE 1991
INTERBRANCH LOANS
TO OTHER BRANCHES
Woodward
Biomedical Branch
Hamber
St. Paul's
Other UBC Libraries
total
(1989/90)
FROM OTHER BRANCHES
Woodward
Biomedical Branch
Hamber
St. Paul's
Other UBC Libraries
TOTAL
(1989/90)
aterial
PHOTOCOPIES
TOTAL
%  INCREASE
VS. 1989/90
6,424
597
644
553
1,477
32344
2,724
1,213
651
1,650
38,968
3,321
1357
1,204
3,127
9,695
(9,298)
38,782
(38,119)
48,477
(47,417)
+2.24%
600
3,096
2,883
1,567
1,549
1,622
11,890
13,199
8,860
3,211
2,222
14,986
16,082
10,427
4,760
9,695
(9,298)
38,782
(38,119)
48,477
(47,417)
+2.24%
35 The    University   of   British    Columbia   library   Annual   Report
Appendix G
REFERENCE & INFORMATION QUESTIONS ANSWERED
JULY  1990-JUNE 1991
Main Library
Fine Arts
Government Publications
Humanities & Social Sciences
Information Desk
Map
Patscan
Science Division
Special Collections
SUBTOTAL
(1989/90)
DIRECTIONAL
REFERENCE
RESEARCH
QUESTIONS
QUESTIONS
QUESTIONS
8,771
6,606
790
772
23335
1,253
954
32,653
1,427
22,612
35,411
-
1,229
4375
280
-
-
531
775
7,677
455
5,763
11,951
2,639
40,876
122,408
7,375
(37,663)
(141,772)
(7379)
%  INCREASE
TOTAL DECREASE VS.
QUESTIONS 1989/90
16,167
25360
35,034
58,023
6,084
531
8,907
20353
170,659
(187,014)
-8.75%
Branch Libraries
Asian Studies
Biomedical Branch
Crane
Curriculum Laboratory
Data Library
Extension
Hamber
Health Sciences Network
Law
MacMillan
Marjorie Smith
Mathematics
Music
St. Paul's
Sedgewick
Wilson
Woodward
SUBTOTAL
(1989/90)
GRAND TOTAL
(1989/90)
3,614
5363
272
9,449
5,290
21,305
748
27,343
972
1,558
515
3,045
11343
15386
1,175
28,604
278
974
249
1,501
-
12
232
244
5326
6,080
4,297
15,703
-
5,885
65
5,950
7,835
9,129
4,375
21339
2332
8332
637
11301
2,056
2,797
135
4,988
1,542
1,172
435
3,149
2,565
10,873
57
13,495
10306
19,855
1,135
31,496
6,570
21344
214
28328
1,189
3,727
154
5,070
8,900
31,460
6,218
46378
70,818
165352
20,913
257,583
(62,006)
(150,429)
(21,603)
(234,038)
111,694
288,260
28,288
428,242
(99,669)
(292,201)
(29,182)
(421,052)
+10.06%
+1.71%
36 The    University   of   British    Columbia   Library   Annual   Report
Appendix H
COMPUTER-ASSISTED BIBLIOGRAPHIC SEARCHES
JULY 1990-JUNE 1991
DIVISION
i
NO. OF
SEARCHES
2
STUDENT
SEARCHES
3
UBC
SEARCHES
4
NON-UBC
SEARCHES
5
REFERENCE
6
ILL
7
SDI
REPORTS
Biomedical Branch
98
_
35
8
27
28
Crane
46
-
-
-
-
46
13
Curriculum Laboratory
Fine Arts
18
-
-
-
18
-
1
Government Publications
63
-
-
-
63
-
-
Hamber
1,425
-
279
-
303
843
425
Humanities & Social Sciences
352
45
22
11
274
-
-
Law
918
-
13
4
901
-
-
MacMillan
197
23
21
4
134
15
-
Marjorie Smith
Mathematics
5
296
-
55
-
5
228
13
2
St. Paul's
89
-
87
2
-
-
69
Science *
1307
42
73
20
117
955
13
Sedgewick
Woodward
13
1,048
41
278
38
13
391
300
960
TOTAL
(1989/90)
5,775
(6,475)
151
(352)
863
(1,073)
87
(96)
2,474
(2,621)
2,200
(2,333)
1,483
(1,669)
1     Number of searches: a total of the figures in columns 2 to 6.
2. Student specials: limited searches provided to UBC students at a flat fee.
3. UBC searches: for UBC members, excluding student specials.
4. Non-UBC searches: full costs, including staff time, are charged for searches on behalf of persons not associated with the
University. These searches tend to be complex and often involve the use of several data files.
5. Reference searches are usually brief inquiries for information not readily accessible in print.
6. uPL verification is a search for the purpose of determining the existence and location of documents. In Woodward and
Main the searches result in on-line orders for interlibrary loans.
*The total for Science includes all ILL verification for the Library system except Woodward, the hospital libraries,
MacMillan and Crane.
7. Selective Dissemination of Information reports: the number of monthly updates distributed to clients. Current awareness
(SDI) profiles are included in columns 1 to 5 only when they are initially established or subsequently revised.
37 J3
UBC     LIBRARY
The    University   of   British    Columbia   Library   Annual    Report
Appendix I
ORIENTATION TOURS & INSTRUCTIONAL SESSIONS
JULY 1990-JUNE 1991
Main Library
Fine Arts
Government Publications
Humanities & Social Sciences
Information & Orientation
Map Collection
Science
Special Collections
SUBTOTAL
(1989/90)
UBC STUDENTS, FACULTY, STAFF
COMMUNITY GROUPS
Tours
Participants*
Instructional
Sessions
Partipants*
Tours/
Sessions
Participants*
2
7
16
236
5
24
1
1
27
571
3
21
-
-
59
1,161
-
-
60
496
17
262
1
30
9
42
5
30
5
72
24
110
3
50
-
-
8
54
1
25
-
-
104
710
128
2,335
14
147
(94)
(1,098)
(129)
(2,142)
(13)
(212)
Branch Libraries
Asian Studies
Biomedical Branch
Crane
Curriculum Laboratory
Data Library
Hamber
Law
MacMillan
Marjorie Smith
Mathematics
Music
St. Paul's
Sedgewick
Woodward
SUBTOTAL
(1989/90)
GRAND TOTAL
(1989/90)
126
418
3
23
64
152
-
-
18
84
-
-
12
110
32
281
117
2,863
3
23
-
-
9
140
-
-
6
18
27
51
-
-
6
149
20
1,617
6
165
20
141
15
24
-
-
4
97
14
292
4
5
5
12
-
-
-
-
21
280
-
-
-
-
-
-
37
348
-
-
2
20
117
2,564
-
-
13
82
17
295
29
303
130
1,187
437
8,346
180
1,024
(186)
(1,333)
(369)
(7,139)
(125)
(818)
234
1,897
565
10,681
194
1,171
(280)
(2,431)
(498)
(9,281)
(138)
(1,038)
* Estimated number of participants
38 The   University   of   British    Columbia   Library   Annual   Report
XI
Appendix J
CATALOGUING AND PRE-ORDER SEARCHING
SEPTEMBER  1990 - AUGUST  1991
UNIT
(1)
(2)
(3)
(4)
(5)
(6)
(7)
Administration
Asian English
Chinese
Curriculum/Sedg.
English
European
Indie/Law
Japanese
Korean
Music/Fine Arts
Sciences
Serials/AV
Slavic
Other
531
0
531
60
591
17
291
23
0
23
16
39
0
0
2369
736
3105
140
3245
95
846
5091
176
5267
3191
8458
396
2490
6146
215
6361
560
6921
74
2868
5993
474
6467
563
7030
188
2531
5919
259
6178
438
6616
65
1579
1218
745
1963
74
2037
93
2693
254
12
266
1
267
2
22
5702
54
5756
491
6247
633
1893
10103
276
10379
1720
12099
212
2941
5282
1076
6358
1452
7810
1927
1874
1806
363
2169
1%
2365
66
1649
0
254
254
0
254
0
0
TOTALS
50437
4640
55077
8902
63979
3768
21677
Column definition:
(1) Derived cataloguing
(2) Original cataloguing
(3) Total new titles catalogued
(4) Added copies and volumes
(5) Total titles catalogued
(6) Revisions
(7) Pre-order searching LIBRARY
The   University   of   British    Columbia   Library   Annual   Report
Appendix k
LIBRARY ORGANIZATION
1990/91
ADMINISTRATION
Patrick, Ruth J.
de Bruijn, Erik
Jeffreys, Anthony
Keate, Heather
Watson, William
MacDonald, Robin
Turner, Ann
Dodson, Suzanne
Pitfield, Isabel
ASIAN LIBRARY
Joe, Linda
BIOMEDICAL BRANCH LIBRARY (V.G.H.)
Freeman, George
Forbes, Nancy
CATALOGUE PRODUCTS DIVISION
Omelusik, Nick
CATALOGUE RECORDS DIVISION
Turner, Ann
Omelusik, Nick
CIRCULATION DIVISION
Crema, Leonora
University Librarian
Assistant University Librarian for Administrative Services
Assistant University Librarian for Collections
Assistant University Librarian for Public Services, Branch Libraries
Assistant University Librarian for Public Services, Central Libraries
(to July 1991)
Assistant University Librarian for Technical Processes and Systems
Financial and Budget Manager (from June 1991)
Facilities and Preservation Manager (from July 1991)
Library Development Co-ordinator
Head
Head (on extended sick-leave from May 1991)
Acting Head (from June 1991)
Head
Head (to June 1991)
Acting Head (from June 1991)
Head
COLLECTIONS ACCOUNTING AND BUDGET DIVISION
Davidson, Joyce
COLLECTIONS DIVISION
Elliston, Graham
Forbes, Jennifer
Hallonquist, P. Lynne
Karpinski, Leszek
Kreider, Janice
Mcintosh, Jack
CRANE LIBRARY
Thiele, Paul
CURRICULUM LABORATORY
Hurt, Howard
Head
Bibliographer - Serials
Bibliographer - English Language
Bibliographer - Life Sciences
Bibliographer - European Languages
Bibliographer - Science
Bibliographer - Slavonic Studies
Head
Head
DATA LIBRARY
Colenbrander, Hilde
FINE ARTS LIBRARY
Burndorfer, Hans
GIFTS & EXCHANGE DIVISION
Elliston, Graham
Head
Head
Head
GOVERNMENT PUBLICATIONS & MICROFORMS DIVISION
Dodson, Suzanne Head (to June 1991)
Godolphin, Jocelyn Acting Head (from June 1991)
40 The   University   of   British    Columbia   Library   Annual   Report
XI
LIBRARY ORGANIZATION (CONT.)
1990/91
HAMBER LIBRARY (Children's/Grace/Shaughnessy Hospitals)
Lysyk, Pat Acting Head
HEALTH SCIENCES LIBRARY NETWORK SERVICES
Price, Jane Co-ordinator (to August 1991)
Price, Margaret Acting Co-ordinator (from August 1991)
HUMANITIES & SOCIAL SCIENCES DIVISION
Godolphin, Jocelyn Head
INFORMATION & ORIENTATION DIVISION
Stevens, Julie Head (to August 1991)
INTERLIBRARY LOAN DIVISION
Friesen, Margaret Head
LAW LIBRARY
Shorthouse, Tom Head
MACMILLAN LIBRARY
Brongers, Lore Head
MARJORIE SMITH LIBRARY
Scott, Beverley Head
MUSIC LIBRARY
Burndorfer, Hans Head
ORDER DIVISION
Baldwin, Nadine Head
ST. PAUL'S HOSPITAL LIBRARY
Saint, Barbara Head
SCIENCE DIVISION & MATHEMATICS LIBRARY
Stableford, Bonita Head
SEDGEWICK LIBRARY
Sandilands, Joan Head (to July 1991)
Stevens, Julie Head (from September 1991)
SPECIAL COLLECTIONS & UNIVERSITY ARCHIVES DIVISION
Yandle, Anne Head
Brandak, George Manuscripts Curator
Hives, Chris University Archivist
Forbes, Chuck Curator, Colbeck Collection (to July 1991)
Ross, Tim Map Librarian
Woodward, Frances Curator, Historical Maps
SYSTEMS DIVISION
Dennis, Donald Head
WOODWARD LIBRARY
Mclnnes, Douglas N. Head (to June 1991)
van Reenen, Johann Head (from September 1991)
de Bruijn, Elsie Associate Head
41 The   University   of   British    Columbia   Library   Annual   Report
Appendix L
LIBRARY AUTOMATION PROJECT
TASK GROUPS AND COMMITTEES
REVIEW GROUP
Dr. Ruth Patrick, University Librarian, Chair
Bill Watston, Asst. University Librarian
Heather Keate, Asst. University Librarian
Dr. Tony Jeffreys, Asst. University Librarian
Erik de Bruijn, Asst. University Librarian
Bob Macdonald, Asst. University Librarian
Dr. K.D. Srivastava, Vice President, Student and Academic Ser.
Dr. Bernie Sheehan, Assoc. Vice President, Info. Sys. and Comp.
Jack Leigh, Director, Univ. Computing Services
Diane Kent, Director, Information Systems Mngt.
Brian Owen, Senior Librarian/Analyst
EVALUATION TEAM
Brian Owen, Senior Librarian/Analyst, Chair
Dr. Ruth Patrick, University Librarian
Bill Watston, Asst. University Librarian
Heather Keate, Asst. University Librarian
Dr. Tony Jeffreys, Asst. University Librarian
Erik de Bruijn, Asst. University Librarian
Bob Macdonald, Asst. University Librarian
Don Dennis, Head, Systems Div.
Jocelyn Godolphin, Head, Humanities/Social Sciences Div.
Margaret Price, Woodward Library
Julie Stevens, Head, Information and Orientation Div.
Ann Turner, Head, Catalogue Records Div.
Martha Whitehead, Sedgewick Library
Leonora Crema, Head, Circulation Div.
ACQUISITIONS/FISCAL CONTROL/SERIALS TASK GROUP
Nadine Schultz Baldwin, Head, Serials Div., Chair
Kat McGrath, Librarian, Serials Div.
Theresa Iverson, Librarian, Gov't Pub. Div.
Dilma Huggett, Library Asst., Law Library
Matt Hartman, Librarian, Catalogue Records Div.
Graham Elliston, Head, Gifts and Exchange Div.
Marlene Hamakawa, Library Asst., Woodward Lib.
Nancy Forbes, Librarian, Biomedical Branch Lib. VGH
Gisela Mallue, Library Asst., Science Ref. Div.
Bev Richards, Library Asst., HSSD Periodicals
Joyce Davidson, Acquisitions Div.
Laura Brechin, Library Asst., Acquisitions
Jenny Forbes, Librarian, Collections/Biblio.
Rick Welch, Library Asst., Catalogue Records
Keith Bunnell, Librarian, Sedgewick Library
Leah Gordon, Library Asst., Catalogue Records
Gaylia Cardona, Library Asst., Woodward Lib.
Margaret Price, Librarian, Woodward Lib.
Helen Lapp, Library Asst., Gov't Pub.
NOTE: This large Task Group broke itself into
three smaller sub groups to review specific areas.
42 The    University   of   British    Columbia   Library   Annual   Report
XI
CIRCULATION TASK GROUP
Martha Whitehead, Librarian, Sedgewick, Chair
Leonora Crema, Head, Circulation Div.
Don Dennis, Head, Library Systems
Horence Doidge, Librarian, Woodward Library
Howard Hurt, Head, Curriculum Lab.
Barbara Saint, Head, St. Paul's Hosp. Branch Lib.
Lynn Redenbach, Librarian, Circ, Extension Lib.
David Winter, Project Librarian, ILL Div.
Joyce Harries, Library Asst., Circ. Div.
Ruth McLaren, Library Asst, Macmillan Lib.
Jane Shinn, Library Asst., Fine Arts Lib.
CATALOGUING TASK GROUP
Ann Turner, Head, Catalogue Records Div., Chair
Nick Omelusik, Head, Catalogue Products Div.
Elsa Guarnashelli, Librarian, Catalogue Products
Leah Gordon, Library Asst., Catalogue Records
Rick Welch, Library Asst, Catalogue Records Div.
Terry Horner, Catalogue Librarian, Catalogue Records
Tomoko Hermsmeir, Catalogue Librarian, Cat. Records
Anthony Ma, Catalogue Librarian, Catalogue Records
Karen Shaw, Library Asst., Catalogue Records Div.
Lee Ann Bryant, Librarian, Curric. Lab.
Alamelu Sundaram, Library Asst., Cat. Records
Nancy Wyatt, Library Asst., Catalogue Products Div.
Susan Andrews, Librarian, Catalogue Records Div.
COMMERCIAL DATABASES TASK GROUP
Margaret Price, Woodward Library, Chair
Lee Ann Byrant, Curriculum Lab.
Elizabeth Caskey, Humanities/Social Sciences Div.
Hilde Colenbrander, Head, Data Library
Ann Doyle, Librarian/Analyst, Systems Div.
Pat Lysyk, Head, Hamber Library
Mary Mitchell, Law Library
Barbara Saint, Head, St. Paul's Library
Bonita Stableford, Head, Science Div.
Ron Simmer, Patscan
HARDWARE/COMMUNICATIONS TASK GROUP
Don Dennis, Head, Library Systems, Chair
Bob McDonald, AUL Systems and Tech. Services
Pete Edgar, Programmer/Analyst, Library Systems
John Campbell, Programmer/Analyst, Library Systems
Bill Ng, Programmer/Analyst, Library Systems
Brian Owen, Librarian/Analyst, Library Systems
Denis OReilly, UBC Networking and Communications
Allan Ballard, University Computing Services
43 The    University   of   British    Columbia   Library   Annual   Report
UBC      LIBRARY
ONLINE PUBLIC ACCESS
CATALOGUE TASK GROUP
Julie Stevens, Head I & O Div., Chair
Kirsten Walsh, Librarian, Music Library
Hilde Colenbrander, Head, Data Library
Jane Price, Head, Health Sci. Network
Elizabeth Caskey, Librarian, HSSD
Mary Mitchell, Librarian, Law Library
Keith Bunnell, Librarian, Sedgewick Library
Lee Ann Bryant, Librarian, Curric. Lab.
Ann Doyle, Librarian/Analyst, Systems
Patrick Patterson, Library Asst., ILL
Jeff Barker, Library Asst., Gov't Pub.
Susanne Lester, Library Asst., Gov't Pub
44 The    University   of   British   Columbia   Library   Annual    Report
XI
APPENDIX M
STRATEGIC PLAN   AND RELATED COMMITTEES AND TASK GROUPS
PLANNING CO-ORDINATION TEAM (PCT)
Ruth Patrick (Chair)
Erik de Bruijn
Hilde Colenbrander
Leah Gordon
Matt Hartman
Tony Jeffreys
Heather Keate
Bob MacDonald
Brenda Peterson
Margaret Price
Joan Sandilands (until 6/91)
Bonita Stableford
Julie Stevens (from 9/91)
Ann Turner (from 9/91)
Bill Watson (until 6/91)
ADDITIONAL PARTICIPANTS AT THE
PLANNING RETREAT
Jeff Gardner (Facilitator)
Malcolm Holt (Building Consultant)
Alannah Anderson
Nadine Baldwin
Leonora Crema
Margaret Friesen
Jocelyn Godolphin
Linda Joe
Janice Kreider
KatMcGrath
Catherine Martell
Jo-anne Naslund
Brian Owen
JaneShinn
Tom Shorthouse
Julie Stevens
LIBRARY STAFF QUESTIONNAIRE
SYNTHESIS
Alannah Anderson
Margaret Price
Tom Shorthouse
VALUES TASK GROUP
Leah Gordon
Matt Hartman
Brenda Peterson
JaneShinn
VISION TASK GROUP
Alannah Anderson
Hilde Colenbrander
Jocelyn Godolphin
Bonita Stableford
ENVIRONMENTAL SCANNING
TASK GROUPS
LIBRARY SERVICES
Pia Christensen (Chair)
Jo-anne Naslund
Joan Sandilands
Tom Shorthouse
Bill Watson
DEMOGRAPHICS/ECONOMICS
Elizabeth Caskey (Chair)
Mary Luebbe
Helen Mayoh
Peggy McBride
Peggy Ng
Bonita Stableford
UNIVERSITY PROGRAMS
Keith Bunnell (Chair)
Sheryl Adam
George Brandak
Diana Cooper
Chris Hives
Heather Keate
PUBLISHING
Leah Gordon (Chair)
SamChu
Joyce Davidson
Matt Hartman
Jim Sharpe
Nancy Wyatt
This group also relied on contributions
from:
Tsuneharu Gonnami
Linda Joe
Jack Mcintosh
Alan Soroka
INFORMATION TECHNOLOGY
Ann Doyle (Chair)
Hilde Colenbrander
Jocelyn Godolphin
Ron Simmer
Julie Stevens
DEVELOPMENTS IN RESEARCH
LIBRARIES
Ann Turner (Chair)
Suzanne Dodson
Dan Heino
Margaret Price
Jane Shinn
Raman Venkataraman
45 XI
The   University   of   British    Columbia   Library   Annual   Report
THE STRATEGIC PLAN DRAFT
This document was edited by Hilde
Colenbrander. Initial drafts of various
sections were prepared by the persons
and groups below:
MISSION STATEMENT
Ruth Patrick
INTRODUCTION
Leah Gordon
LIBRARY SERVICES SUMMARY
Pia Christensen
DEMOGRAPHICS/ECONOMICS
Bonita Stableford, Elizabeth Caskey
UNIVERSITY PROGRAMS
Keith Bunnell
PUBLISHING
Leah Gordon
INFORMATION TECHNOLOGY
Ann Doyle
RESEARCH LIBRARY DEVELOPMENTS
Margaret Price, Hilde Colenbrander
THE LIBRARY AS GATEWAY
Hilde Colenbrander, Tony Jeffreys,
Heather Keate
THE LIBRARY AS PLACE
Erik de Bruijn, Joan Sandilands, Bill
Watson
THE LIBRARY AS PEOPLE
Leah Gordon, Matt Hartman, Bonita
Stableford
FUNDING
Erik de Bruijn
THE LIBRARY IN THE UNIVERSITY
Tony Jeffreys, Bonita Stableford
THE LIBRARY'S EXTERNAL RELATIONS
Brenda Peterson, Margaret Price
LIBRARY USER AND SERVICES
SURVEYS
USER SURVEY ADVISORY COMMITTEE
(FOR THE CAMPUS COMMUNITY)
Lee Ann Bryant
Leonora Crema
Stephanie Dykstra
Margaret Friesen
Malcolm Holt (Planning Consultant)
Heather Keate
Diana Kent
Pat Lysyk
Mary Mitchell
Brenda Peterson
Joan Sandilands
Mary Sue Stephenson
COMMITTEE ON SERVICES TO THE OFF-
CAMPUS COMMUNITY
Margaret Friesen (Chair)
George Brandak
Leonora Crema
Elsie de Bruijn
Tom Shorthouse
LIBRARY BUILDING
COMMITTEE - PHASE I
Linda Moore, Campus Planning &
Development (Chair)
Erik de Bruijn, Library
Eileen Mcintosh, Development Office
Ira Nadel, English Department
Peter Nault, Plant Operations
Irving Ozier, Physics Department
Freda Pagani, Campus Planning &
Development
Ruth Patrick, Library
Bill Watson, Library
DESIGN COMMITTEE -
Ruth Patrick (Chair)
Hilde Colenbrander
Leonora Crema
Erik de Bruijn
Suzanne Dodson
Margaret Friesen
Jocelyn Godolphin
Heather Keate
Joan Sandilands (until 6/91)
Julie Stevens
PHASE
46 The    University   of   British    Columbia   Library   annual   Report
Appendix N
SENATE LIBRARY COMMITTEE
Mr. J.A. Banfield
Dean P.T. Burns
Ms. A.L. Callegari
Mrs. E.A. Carty
Dean J.R. Grace
Dr. S.E. Grace
Mrs. L. Lohia
Dr. J.A. McLean
Mr. M.D. Nikkei
Ms. B.M. Peterson
Dr. P. Resnick (Chair)
Dr. G.G.E. Scudder
Dean N. Sheehan
Vice President K.D. Srivastava
Ms. N.E. Woo
EX-OFFICIO
Dr. R.J. Patrick
Chancellor L.R. Peterson
Dr. R.A. Spencer
President D.W. Strangway
Terms of Reference
(a) To advise and assist the Librarian in:
(i)formulating a policy for the
development of resources for
instruction and research;
(ii)advising on the allocation of book
funds to the fields of instruction and
research;
(iii)developing a general program of
library service for all the interests of
the University; and
(iv)keeping the Librarian informed
about the library needs of instructional andresearch staffs, and keeping
the academic community informed
about the Library
(b) To report to Senate on matters of
policy under discussion by the
Committee.
XI
47 ZJ1
The    university   of   British    Columbia    Library   Annual   Report
Appendix O
LIBRARY FRIENDS
ADVISORY COUNCIL
1990/91
Mrs. Helen Belkin (to December 1990)
Dr. Robert H. Blackburn
Dr. Wallace Chung (from December 1990)
Dr. Joanne Euster (from December 1990)
Mr. Haig de B. Farris
Dr. W.C. Gibson (to December 1990)
Mrs. Heather Keate
Dr. Ruth J. Patrick
Dr. Peter H. Pearse (to December 1990)
Dr. H. Rocke Robertson
Dr. P.R. Sandwell (Chairman)
Mr. Elmer Smith (to December 1990)
Dr. K.D. Srivastava
Mrs. Sally Reukauf Warren
Dr. Jonathan Wisenthal (to December 1990)
honorary members
Sir Frederick Dainton
Dr. Cecil H. Green
Dr. Neal Harlow
Dr. Walter C. Koerner
Dr. W. Kaye Lamb
Terms of Reference
The Library Friends Advisory Council
assists the University President's office
and the University Librarian in their
efforts to strengthen and promote established areas of Library excellence and to
build new strengths in support of developing university programs.
1. To examine, review and constructively
criticize the Library's progress and plans.
2. To represent the Library to the community, based on an understanding of its operation and plans for the future.
48 This report was prepared by
Erik de Bruijn, UBC Library
Design & Production:
UBC Library Graphics
Published:
Vancouver, BC 1991 

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