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Public Archives of Canada Report 1973/1974 Public Archives of Canada 1975

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Array   I*
annual
report
1973/1974 Contract No. 02KT.02011-6-0407
Cat. No.: SA1-1973/1974 Contents
Introduction
Records Management Branch
Headquarters Records Centres Division
Regional Records Centres Division
Historical Branch
Manuscript Division
Public Records Division
National Map Collection
Picture Division
Public Archives Library
National Film Archives Division
Machine Readable Archives Division
5
5
13
Office of Records Management Services Division
25
26
57
71
98
104
109
Administration and Technical Services Branch
111
Office of Program Development
111
Office of Technological Studies
112
Office of the Bilingual and Bicultural Adviser
113
Administrative Services Division
113
Management Services Division
116
Personnel Division
117
Technical Division
118
Displays and Publicity Division
121
Publications Division
125  Ilntroduction
The fiscal year 1973-1974 was again another year of continued development
and expansion for the Public Archives of Canada.
For the Records Management Branch this development was highlighted by
the establishment of two new regional records centres, one opened In Winnipeg In
November 1973 and the other in Halifax In January 1974. This means that records
management services to regional offices of federal government departments now
extend from coast to coast. There are also plans to establish a regional centre in
Edmonton in the near future.
In Ottawa there was a remarkable increase in technical assistance by the
Office of Records Management Services Division to government departments, the
number of projects undertaken equalling the total for the previous six years.
A special Task Force on Electronic Data Processing (EDP) in the federal
government and guidelines which were approved by an Interdepartmental
Committee recognized that the records management responsibilities of the Public
Archives included public records generated by computer (EDP public records)
which should be integrated into the normal arrangements for scheduling,
appraisal, storage and reference. Resources were allocated to the Records
Management Branch to commence an inventory and development of services in
regard to this medium. The first EDP course for records managers was conducted
in January 1974.
After discussions with Treasury Board officials and departmental records
officers concerning a proposed task force on information management it was
decided that the current functions of the Public Archives in regard to records
management are satisfactory and that the annual report of the Dominion Archivist
to Treasury Board on the state of records management will be the medium for
identifying problems and recommending action that may be required. Records
management manuals are being produced in French and plans are being made
for a French speaking records management course.
Within the Historical Branch two new Divisions were officially established: the
Public Records Division and the Machine Readable Archives Division.
During the fiscal year the Public Records Division received additional
resources to arrange, index and microfilm records of the Indian Affairs Branch
which are being used extensively for research concerning Indian claims. A Cabinet
directive in June 1973 defined arrangements for transfer of and access to public
records. Transfer of records from departments to the Public Archives will
generally be governed by the application of schedules approved by the Dominion
Archivist. Records which are 30 years old are open with certain exceptions. In
addition, departments are encouraged to permit access to records less than 30
years old. The Public Records Division was engaged in discussions with several
departments concerning the application of the Cabinet directive. PUBLIC ARCHIVES REPORT 1973-1974
The Machine Readable Archives Division is responsible for the acquisition,
description and reference relating to machine readable records from government
departments and agencies and the private sector. The first year was spent chiefly
in recruitment of staff and development of principles and guidelines.
The recently created National Film Archives Division continued to develop
slowly. A Chief of the Division was appointed in September 1973. The role and
program of the Division were discussed in meetings of the Film Archives
Committee and with representatives of film societies in the private sector. An
agreement with CTV recognized the Public Archives as the archival repository for
that television network.
The Manuscript Division carried out a complete reorganization with the
creation of several new Sections. One of them, the National Ethnic Archives
Section, received an impetus from additional resources which were allocated as
part of the multicultural program of the federal government. Possibly the most
important acquisition of the year for the Division was the papers of former Prime
Minister Lester B. Pearson presented by his widow Maryon Pearson in June 1973.
To permit the public to see the memorabilia included in the gift, it was decided to
reproduce in Laurier House the study of Mr. Pearson with all its contents.
A major feature of the Centennial of the Public Archives in 1972, was the
discussion concerning the Diffusion Program. Considerable progress was made
during the fiscal year in that regard. Microfilm copies of the Sir Wilfrid Laurier
Papers were deposited in each provincial archives, an expanded exhibition
program was carried out with most exhibitions being circulated throughout
Canada and the copublication arrangements with the University of Toronto and
Laval University Presses produced the publications Braves and Buffalo: Plains
Indian Life in 1837, water-colours by Alfred Miller, and Relentless Verity. Canadian
Military Photographers since 1885. Both publications were based on exhibitions of
the Public Archives.
During the year the Public Archives of Canada continued to demonstrate the
increasing importance of international archival relations. The Dominion Archivist
was President of the Society of American Archivists, a member of the Executive
Committee of the International Council on Archives, a member of the Bureau of
the International Round Table on Archives and the Secretary of the UNESCO
International Advisory Council on Documentation, Libraries and Archives. The
Assistant Dominion Archivist was elected Chairman of the Archives Section of the
Pan-American Institute of Geography and History. The Chief of the Machine
Readable Archives Division was Secretary of the ICA working group on EDP
Archives and was Editor of its bulletin ADPA. The Senior Adviser on Technological
Studies was a member of the International Council on Archives Microfilm
Committee, an executive member of the International Council for Reprography
and a member of committees of the International Micrographie Congress and the
Society of American Archivists. A cultural agreement between Canada and the
U.S.S.R. provided for the exchange of archivists. An agreement was reached for
the exchange of archivists with Australia. Archivists from other countries
continued to attend Public Archives courses in archives and records management
and to receive special training in conservation and micrography.
The space shortage in the Wellington Street Building continues to be a matter
of major concern for the Public Archives. Several Divisions are now located in a INTRODUCTION 3
number of buildings which are scattered throughout the Ottawa area on both sides
of the Ottawa River. The Public Records Division was unable to accept
approximately 10,000 cubic feet of public records because of Insufficient space.
This situation will inevitably become more serious before a new building Is
constructed. Satisfactory progress was made with the planning of the new
building. A consulting architect was selected and a full-time accommodation
officer was assigned to cooperate with the Department of Public Works.
From a personnel point of view the year was saddened by the deaths of
several outstanding individuals. Two former Assistant Dominion Archivists, whose
combined service to the Public Archives covered more than 85 years, passed
away. Norman Fee, born in Ottawa in 1889, studied at Queen's University and
came to the Public Archives in 1907. He served as an artillery officer on the
Western Front in 1917 and 1918, winning the Military Cross. Resuming his career
at the Public Archives he held a number of posts, notably that of Chief of the
Map Division, before being appointed Assistant Dominion Archivist in 1945. He
continued in that position until 1956 when he was appointed Special Assistant
to the Dominion Archivist. In 1957 he was the recipient of one of the few commemorative medals awarded to civil servants on the completion of 50 years
service. He was for many years Treasurer of the Canadian Historical Association.
Mr. Fee is remembered as a true gentleman who exemplified the quiet dignity
and service to scholars which prevailed in the Archives and his intimate
knowledge of the history of the Department was of great value to younger
members of the staff.
Pierre Brunet was born in Quebec City in 1898. Educated at the College of
Sainte-Anne-de-la-Pocatière and the University of Ottawa he served in World War
I and then worked as a journalist for le Soleil (1921-1925) and as private secretary
to the Honourable Lucien Cannon, Solicitor General of Canada until 1931. He
joined the staff of the Public Archives in 1932 and occupied a series of positions
including Chief of the Picture Division, Director of Numismatics and the Archives
Museum and Senior French Archivist, before being appointed Assistant Dominion
Archivist in 1956, a position he occupied until his retirement in 1966. Major Brunet
served as company commander and second in command in le régiment de Hull
during World War II. He was well known for his writing and talks on CBC radio
stations on hundreds of historical subjects. In 1948 he was instrumental in the
founding of the Canadian Numismatic Association.
The staff was also saddened by the death of Robert Rosewarne, Chief of the
Displays and Publicity Division. Mr. Rosewarne came to the Archives in 1968 and
he was chiefly responsible for the development of the exhibition programs of the
Public Archives and the National Library. At the time of his death he was engaged
in plans for the expansion of exhibition activity, especially the circulation of
exhibitions throughout Canada. A popular and competent member of the staff and
a recognized authority in his field, his sudden death is deeply regretted.
At the end of 1973 Theodore Layng retired after 25 years in the Map Division
of which he had been Chief since 1955. He laid the foundations of the modern
National Map Collection. An indication of the development under his direction is
the increase in the holdings from 20,000 to approximately 500,000 items and in the
staff from 4 to 28. His contributions to Canadian historical cartography are most
significant In addition to Sixteenth Century Maps Relating to Canada, he is the
author of many articles on Canada's early cartography and the care and PUBLIC ARCHIVES REPORT 1973-1974
preservation of maps. He developed an area classification for maps which Is now
in use in a number of other map collections in Canada and he Initiated the National
Union Catalogue of Maps. He also initiated the national organization of map
curators which developed into the Association of Canadian Map Libraries of which
he was the first president in 1967. Mr. Layng achieved international status in the
field of historical cartography and is largely responsible for the fine reputation of
the National Map Collection.
I would like to express sincere thanks to all those who have assisted in the
work of the Public Archives: the members of the staff whose initiative and
enthusiasm is a guarantee of improvement in the quality of work, colleagues in
other archives, departmental records managers and others whose cooperation is
so valuable, and all those who have donated archival material. All have made
contributions to the preservation of our heritage.
31 March 1974
Wilfred I. Smith
Dominion Archivist Records
Management Branch
The fiscal year 1973-1974 was the 8th year of Records Management Branch
operations and the 18th completed year for the Headquarters (Ottawa) Records
Centres. It was the 9th year for the Toronto Centre, the 8th year for the Montreal
Centre, the 2nd for the Vancouver Centre and the opening year for two new
centres, one In Halifax and the other in Winnipeg.
Under the terms of the Public Records Order (P.C. 1966-1749, 9 September
1966) the Records Management Branch is authorized to provide a comprehensive
service in its field to government departments and agencies In Ottawa and the
larger metropolitan centres across Canada. This service includes: records centre
storage and reference facilities; advice and assistance in records scheduling and
disposal; the provision of training courses, printed standards and guides in
records management, records surveys, audit and evaluations; and assistance in
other related aspects of records management including the federal government's
Essential Records Program.
Table I below gives a breakdown of the total holdings of the Records
Management Branch as it spans Canada from Halifax to Vancouver.
TABLE I
Total Holdings as of 31 March 1974
Shelving Occupied
Records Centre Cubic Feet of Records (approximate miles)
Halifax  901 —
Montreal  119,496 22.5
Ottawacomplex   549,603 104
Toronto  131,712 25
Winnipeg  11,417 2
Vancouver  45,171 8.5
Totals    858,300
Headquarters Records Centres Division
This Division was reorganized on 1 April 1972 and divided into three sections,
two of which are designated as records centres: the General Records Centre, the
Canadian Forces Records Centre and the Personnel Records Systems Services
Section. Reporting procedures were worked out by sections, and realignment in
reporting practices has now been completed. Performance Indicators have been
worked out which are acceptable to the Management Systems Implementation
Division and, hopefully, these will become meaningful standards. 6
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-74    49 RECORDS MANAGEMENT BRANCH 7
Projects and Notes of Interest — Central Mortgage and Housing Corporation after
three years of negotiation have finally agreed to transfer approximately 6,500
cubic feet of their legal mortgage files. The reference activity is fairly high,
averaging 100 requests and 100 interfiles each day. Since these records are
required mainly for court cases on short notice, the records have to be drawn, put
away and interfiled on the same day as requested. The last part of this accession
should be transferred before the end of May 1974.
The Department of Supply and Services' Cheque Redemption Control
Division provides the largest group of records received annually. Since cheque
accessions are so high, the Centre tries to make some deviations from standard
policies of not adjusting shelving. Since the change in the retention period of
cheques has been increased to six years from five years, an effort is being made to
standardize the cheque size and the cheque boxes to provide more shelving
space in the Records Centre Building basement. Some 17,600 cubic feet of space
could be saved if an agreement on size were reached. The storage area would
then total 87,600 cubic feet, enough to store all cheques in the basement rather
than have them on various floors in the Records Centre.
Records Management Branch consultant preparing his records survey report.
Also of note is the progress made in microfilming. The microfilming of all
World War I and II indices has released 600 square feet of sorely needed office
space in the Canadian Forces Records Centre's Reference Sub-Section. 8 PUBLIC ARCHIVES REPORT 1973-1974
Training — Due to the heavy service demands as well as internal activities, much
training within the Division was conducted. Where it was considered necessary to
acquire specialized knowledge, outside agency training was provided. Outside
training included: 1) an operational performance measurement course; 2) a
program planning and budgeting course; 3) an introduction to management for
supervisors course; 4) French language courses; and 5) a problem analysis and
decision process course. In all, a total of nine weeks were allotted for training
senior personnel and four weeks for intermediate staff members of the Division.
Alteration* to the Public Archives Records Centre Annex — Alterations were
done to accommodate the Chief of the Division, the Head of the Personnel
Records Systems Services Section and the Head of the Canadian Forces Records
Centre. This has resulted in offices that are now large enough to hold meetings of
more than three persons at a time as well as providing more privacy, both of which
were nonexistent in the Annex.
A wall erected in Room H ensured security of documents and served as the
reception centre for incoming records.
The staff of the Civilian Personnel Records Centre Unit was moved from the
main Records Centre Building to the newly renovated Reference Room in the I
Annex.
A permanent receptionist has been engaged and accommodated in an
enclosed front area, which has resulted in better customer service as well as better
security.
GENERAL RECORDS CENTRE — Accessions — During the year 52,526 cubic
feet of general or subject records were accessioned. Also accessioned were 1,153
cubic feet of Emergency Measures Organization material as well as 4,187 cubic
feet of military and civilian personnel records, including X-rays.
Reference — Requests on general files increased from 109,137 to 131,945. The
biggest customer was the Central Mortgage and Housing Corporation with 35,157
requests, followed by Revenue Canada with 28,347 and the Department of Supply
and Services with 19,383.
An increase in interfiles of 27,701 was due mainly to CMHC's space shortage
which resulted in the transferring of 43,247 interfiles. Due to continued
improvements in procedures, research hours held at last year's level of 155.
Physical Disposals — Waste — Completely up-to-date with the exception of the
financial records which were held to conform with the change in the retention
period from five to six years.
Classified Disposals — Authorization was received from the Crown Assets
Disposal Corporation to sell classified material directly to a paper mill. After
extensive searching, a paper mill was located that would purchase the paper,
provide their own transportation, destroy the material immediately, and
guarantee complete and confidential destruction under Branch supervision.
Between August and October arrangements were made to clear out ail
classified material. This involved the disposal of approximately 16,000 cubic RECORDS MANAGEMENT BRANCH
Records Management Branch employees applying records schedules to obsolete records in
typical storage area at Tunney's Pasture.
feet of material, resulting in revenue of $1,167.10, payable to the Crown
Assets Disposal Corporation. The whole topic of classified disposals has been
brought up at the Advisory Council on Public Records, resulting in the
formation of a subcommittee to study the complete classified disposal
problem.
Irregular Disposals — Several departments serviced by the General Records
Centre are having problems disposing of classified material. As a result, the
Centre has accepted nonaccessionable material for disposal action only. 10 PUBLIC ARCHIVES REPORT 1973-1974
During the year a total of 577 cubic feet of nonaccessioned material was
destroyed for the following Departments: Supply and Services; Energy, Mines
and Resources; Revenue Canada; Transport Canada.
Transfers — During the year a considerable amount of time was spent on
transferring a total of 5,920 cubic feet of records: 3,139 cubic feet to various
departments and 2,781 cubic feet to the Historical Branch of the Public Archives of
Canada. Due to a lack of storage space at the main building, some 4,000 cubic feet
of Historical Branch records will remain at the Centre until additional shelving
space can be obtained.
Extra Duties — A total of 41 man-days was expended to help the Office of Records
Management Services Division transfer course material, service the essential
records sites and assist the National Library in moving books from Room T in the
Annex to new quarters. Also during the year, an unprecedented number of man-
days was expended by the Centre to move records.
Fumigation — During the months of December and January a total of 160 cubic
feet of records was fumigated for the Historical Branch.
New Customers — For the first time, records were accessioned from the
Agriculture Stabilization Board, the Ministry of State for Science and Technology
and the Tax Review Board, bringing the total of departments and agencies,
separate boards and commissions to 77.
Relocations — This year marked the end of a project which involved the relocation
of the remaining records from the old Taxation Data Centre and the installation of
heavy warehouse shelving in Room 1 to accommodate oversized groups of
records such as roiled maps, ledgers and IBM boxes.
All relocated accessions were converted to the bay system, with revised or
amended finding aids prepared showing the new locations, cubic footage and,
where necessary, summations of all disposal activity that had occurred.
Altogether, 40 accessions comprising 9,199 cubic feet of records were so
relocated, resulting in a total net increase of 1,794 cubic feet to the General
Records Centre's holdings.
CANADIAN FORCES RECORDS CENTRE — The Centre has been achieving
excellent results as shown in its mounting statistics which will continue to increase,
perhaps peaking about the year 1978. The upsurge is a result of veterans retiring
or dying, as well as new Department of Veterans Affairs legislation expanding I
benefits to veterans or their families. Thus, requests by user departments totalled
80,583 plus an additional 22,351 requests received by individuals, private or
service agencies, via the mails.
Considerable advances were made in the area of X-ray films. A new X-ray
envelope has been designed which will permit the Centre to identify better the
films of individual veterans for long or short term retention.
Over 6,000,000 index cards of World War I and II personnel were microfilmed
and the hard copy destroyed. This resulted in the retrieval of 600 square feet of
sorely needed prime office space. RECORDS  MANAGEMENT BRANCH 11
PERSONNEL RECORDS SYSTEMS SERVICES SECTION — Again this year, the
Section has exceeded in most areas. Despite a considerable staff turnover there
was a high rate of achievement, which Is a crédit to the supervisors In maintaining
high morale as well as production.
Statistics — Personnel files processed totalled 395,152 compared to last year's
282,866. Within the personnel files scheme there are five separate operations
working simultaneously. These operations, with their total production are:
Wartime and Current Regular Releases (automated)    165,917
Reserve Force (manual)   147,722
Civilian Personnel (manual)    56,386
RCMP Personnel (automated)    25,127
Conversion (manual to automated) 186,187 cards
Total      395,152
Civilian Personnel Files: Requests    9,005 ( - 1,908 from 1972-73)
Interfiles  28,591 (+16,177 from 1972-73)
Research Hours  2,296 (     +674 from 1972-73)
Persons Processed .. 56,386 (+15,366 from 1972-73)
Automated Equipment — Automated equipment was updated to handle a higher
volume of processing. The 082 sorter was replaced with the 083 model and the 087
collator was replaced with the 188 model. These changes have basically
quadrupled the speed of processing.
Special Vehicle — A special truck was designed for the purpose of moving civilian
personnel files from the Public Archives Records Centre to the Annex. An
adequate one could not be purchased. The practical design was done by Mr. Ted
Van Leyen who received an award from the Suggestion Awards Committee.
Integration and Support Services Unit — This Unit has integrated 12,033 cubic
feet of files and has given 11,120 hours of support to other units during the year.
Over and above its normal activities, the Unit has: 1) relocated the X-ray Film Unit
from the main floor to the basement; 2) boxed and removed 17,000 cubic feet of
World War II Navy files from Room A1 to enable shelving of this room; 3) removed
thousands of staples from wartime index cards to facilitate microfilming; 4) played
a major role in centralizing all personnel records in one building; and 5) sorted,
arranged and interfiled 155,566 pay sheets received from 28 military pay bases
across the country.
Automated Services — The most demanding project this year was the creation of
an RCMP Personnel Files Scheme. This consisted of designing the format for
punch cards and data collection slips, developing required program cards for
punch verification and the wiring of diagrams for the plugboards.
There were 12 accessions dating from 1876 to 1971. Persons processed
totalled 25,127 including 6,088 interfiles. In processing, the overage files (232
cubic feet) were extracted and returned to the RCMP for disposal, as per
agreement. In addition, year of birth statistics were compiled (i.e. how many born
in any given year) to assist the RCMP in planning their manpower requirements for
their disposal program. The project took six months to complete. PUBLIC ARCHIVES REPORT 1973-1974
Key punch operator recording Records Management Branch Information for future retrieval.
During the year the processing of World War II RCAF files was completed.
Half of the World War II Navy files have been processed, as well as current Regular
Force releases. Of the Regular Force (1946 to 1971 releases) manual index
totalling 214,000 cards, 186,187 have been converted to the automated system.
There were 162 cubic feet of old accession #3 remaining. These were reviewed
and in part destroyed, or integrated with relevant documents, or identified as
overage/historical. A significant number (25 cubic feet or 15 per cent) were of
historical value as compared to the overage 5 per cent in other groups. RECORDS MANAGEMENT BRANCH
Records Management Branch employee retrieving information through automated card
storage system.
Regional Records Centres Division
The Regional Records Centres Division has three main activities which
correspond roughly to those general activities in the foregoing pages dealing with
the Headquarters Records Centres Division. Indeed the variances in such
activities arise largely from geographical location and differing types of records
held and serviced. Thus, activities include:
1. The provision of economical storage facilities for departmental dormant
records of the general or subject category in the regions where the federal
government has its main metropolitan areas of activity, i.e. in Halifax,
Montreal, Toronto, Winnipeg and Vancouver; but this does not include the
servicing Of personnel records (civilian or armed forces) all of which are
centralized in Ottawa and referenced by automated indices.
2. The provision to departments and requesting agencies of a complete
reference service on the local records stored in the regional records centres.
3. The provision of a service for the physical destruction of obsolete or useless
(dead) records by their incineration, or by shredding, baling and despatch
to waste paper contractors. This is done to obtain money from the sale of
such waste paper, to assist departments crowded for space and to create
more storage space in the records centres. 14 PUBLIC ARCHIVES REPORT 1973-1974
4. Additional to the mentioned functions, the Division provides coordinating
services to other units of the Public Archives. These include: arrangements
and controls for the destruction of security records forwarded periodically
from the Headquarters Records Centres (Division) to the Montreal area;
reception and temporary storage in regional centres of local records
designated as historical by the Historical Branch; and the safeguarding of
those records until such time as they may be transferred to the Public
Archives in Ottawa for permanent retention.
General — Despite numerous obstacles, including unexpected labour problems,
the 1973-1974 fiscal year recorded great development in all regional centres
established and proposed. In particular, as anticipated in the last Annual Report,
for the first time since establishment of the Records Management Branch in 1966
two new records centres (Halifax and Winnipeg) opened their doors in the same
year.
Increasing demands for service throughout the country have led to increased
workloads in all areas of accessions, requests and disposals. Hence, despite
efforts to achieve and maintain a balance between incoming and outgoing
records, accessioning has so outrun disposal programs as to require immediate
expansion of space in the two elder centres, Montreal and Toronto. Similarly, this
trend has made it necessary to identify expansion for the Vancouver Centre by as
early as April 1975.
Pressure for additional service In the western provinces, most particularly in
Alberta, has led to further action In that direction. A request was made to Treasury
Board for authorization and funds to proceed with establishment of a records
centre in Edmonton, where an earlier survey indicated the viability of such a
centre, during the course of the 1975-1976 fiscal year. It is hoped that the
Edmonton building facilities may be developed along the pattern of the Winnipeg
Records Centre which is ideal for records operations, in large part because there
are no joint-occupancy involvements. Experience has sadly shown that joint-
occupancy (i.e. the Archives sharing the same building with other departments)
too easily leads to great delays in the opening of a records centre, and a multitude
of subsequent administrative problems (security, space pressures, parking
priorities, etc.) so long as the joint tenure lasts.
The Chief of the Regional Records Centres Division, resident In Ottawa, was
unable to visit the older established centres as often as expected, or advisable,
due largely to particular problems attendant on the budding new centres, Halifax
and Winnipeg. With the continued growth and activity of all centres, established
and proposed, it is likely that the demands on the time and energy of the Divisional
Chief will continue and even increase for some indefinite period. It is hoped,
therefore, that some additional staff may be appointed to attend to some of the
tasks and prevent build-up of backlogs during the periodic absences of the Chief
on his cross-country duties.
HALIFAX RECORDS CENTRE — This newest regional centre was originally
projected to be operational sometime within the 1972-1973 fiscal year. A
feasibility and accommodation survey of the Halifax area was made by the Chief of
the Regional Records Centres Division in 1970, and discussions started on
establishment of a centre there. For numerous reasons progress went very slowly. RECORDS MANAGEMENT BRANCH 15
it was only on 28 February 1973 that Treasury Board approved the project, with the
date of completion named as 30 November 1973. Yet another factor, labour
strikes, intervened to hold back completion of the building until 15 February 1974.
The shelving for the building originally scheduled for delivery early in December
1973 was not delivered and Installed until the last week of March 1974. Despite this
delay over 900 cubic feet of records had been accessioned and placed on the
open floor. The Centre thereby actually began operations within the closing days
of the fiscal year 1973-1974.
The Head of the Centre has been most active in the various duties required
preliminary to any centre becoming fully operational. He has been contacting
federal offices in the area, speaking to groups of records officers on the facilities
and procedures of records centres and, most importantly, liaising with the local
Public Service Commission office to complete the selection of appropriate staff for
the Halifax Centre. The first small accessions to be made had to be shipped into
the Centre by the owner-departments themselves because the vehicle
requisitioned for Centre use had not arrived on time. Despite handicaps the
Centre proceeded to send out approximately 6,000 storage boxes to various
departments and to supply written or direct verbal instructions to departmental
clerks on how to prepare and box their records to obtain maximum service from
the Centre.
Staffing, at the year's end, remained the most serious problem, largely
because of the difficulty in finding suitable bilingual candidates for the two key
positions of Administrative Clerk and Records Clerk.
MONTREAL RECORDS CENTRE — During the fiscal year this Centre was without
a Head for a four-month period, broken finally by the appointment of a new Head
on 1 October 1973. During the year there was a general increase in the overall
activities. Some 39,145 cubic feet of records were accessioned and 31,660 cubic
feet of disposals actioned.
Both the present and former Head of the Montreal Centre had made
extensive liaison trips to Quebec City, and elsewhere in the province, in order to
locate and negotiate possible accessions of dormant records. Departments and
agencies contacted on these trips included the Canadian Parole Board, the
Ministry of Transport, Health and Welfare, Veterans Affairs, Environment Canada,
Indian and Northern Affairs, the Unemployment Insurance Commission, the
Canadian National Railways and others. Altogether the visits resulted in the
servicing of five new client departments. Among other interesting revelations a
visit to Sorel brought to light the existence of original plans and blueprints dating
from 1700 relating to the construction of ships at that location. Other materials
encountered in quantity, which may yet be transferred to the Montreal Centre after
due negotiation, were 20,000 cubic feet of Family Allowance and Old Age Security
records, 10,000 cubic feet of Canadian National Railways records and perhaps
2,500 cubic feet annually of Unemployment Insurance Commission records.
The general increase in records volume accessioned this year alone has
necessitated a request for further expansion at the Montreal Centre. This need for
more space was identified to the Department of Public Works by the Divisional
Chief on 30 March and 13 June 1973. It is expected that 16,000 square feet of floor
space will be added which will raise the total storage capacity of the Montreal
Records Centre from 131,712 cubic feet at this fiscal year's end to an eventual total
of 240,000 cubic feet. 16 PUBLIC ARCHIVES REPORT 1973-1974
The Centre has an establishment of 15 full-time employees and is serving 23
departments or agencies.
TORONTO RECORDS CENTRE — The year 1973-1974 was a record-breaking
year for this Centre with figures surpassing those of previous years in all major
functions. Accessions increased by 16 per cent, references approximately by 3
per cent and disposals by 7 per cent. The paper salvage total increased from 223
tons last year to 311 for this year. The Centre serviced 19 departments or crown
agencies.
An intensive obsolete records destruction program was launched this year
following a complete inventory of all records held at the Centre. All records that
could be disposed of (some 31,600 cubic feet) were accordingly destroyed. As a
result, it was possible to recover valuable shelf space and delay any further
expansion for a full year. A request for later expansion of Centre space was made
to the Department of Public Works on 20 June 1973 to be effected on or by the end
of 1974. The unexpected upsurge of accessioning activity, mentioned above, cut
into the space gains to such an extent that representations were made to Public
Works again on 30 November 1973 to step up the space expansion program.
Public Works Is now finalizing a set of plans calling for a second storey addition of
34,000 square feet of floor space to the existing premises. A shelving layout plan
developed by the Divisional Chief to accommodate future expansion indicates that
the proposed expansion will Increase building storage capacity by 100,000 cubic
feet, for an ultimate total capacity of 240,000 cubic feet.
During the course of the year the Centre used basic performance indicators
developed by the Management Systems Implementation Division of the Public
Archives. Also Important was the creation of two subsections which increased the
Centre's staff to 15 full-time employees.
WINNIPEG RECORDS CENTRE — The Winnipeg Centre, one of the two new
centres which opened during the fiscal year, was operative by 1 August 1973
although the official opening did not take place until 13 November 1973 to allow for
complete arrangements and full publicity as the occasion warranted. Dr. W.I.
Smith, Dominion Archivist, who presided over the ceremonies, was accompanied
by the Director of the Records Management Branch and the Chief of the Regional
Records Centres Division. Some 90 guests representing 17 federal departments
and agencies accompanied by the local newspapers, radio and television
attended the occasion.
After six months of operation the statistics indicate clearly that the Centre is
now well and truly established. Accessions to date (31 March 1974) total 11,612
cubic feet. Requests actioned total 5,072, records destroyed amount to 195 cubic
feet and the volume of records now stored at the Centre total 11,417 cubic feet.
With six full-time employees, some 10 departments and agencies are currently
being serviced.
The Head of the Winnipeg Centre has made special visits afield to contact
departmental and agency officials in his wide regional jurisdiction, including visits
from Thunder Bay, Ontario to Regina, Saskatchewan. As a result, officials
contacted have already sent or are considering sending their records to Winnipeg
for storage and servicing. In this program of greater records management service,
the Winnipeg Centre is well on its way. RECORDS  MANAGEMENT BRANCH
ococo    2i-5: 18 PUBLIC ARCHIVES REPORT 1973-1974
VANCOUVER RECORDS CENTRE — Over the course of the 1973-1974 fiscal
year the Vancouver Centre accessioned 14,415 cubic feet, an expected decline
from the first full year of operation (1972-1973) when a thumping backlog of
30,853 cubic feet — steadily accumulating when the Centre's opening was
repeatedly delayed — entered the Centre. The average rate of annual accessions
in the whole British Columbia area serviced by the Centre is expected to remain in
the range of approximately 14,000 to 15,000 cubic feet. Now after the first two full
years of operation, the Centre is again faced with the necessity of piling storage
boxes on the open floors due to delays in procuring additional shelving.
A total of 83,476 requests and 20,363 interfiles were actioned during the year.
Staff training was treated as a priority and five employees attended various
records management training courses. The Head of the Centre, on special
request, spent several weeks in midsummer making a first-hand survey of the
records of federal offices in the larger cities of Alberta in order to confirm and
update an earlier feasibility study on the viability of a proposed Edmonton records
centre. That project has now been identified and is awaiting Treasury Board
approval. Talks have been initiated with the Department of Public Works leading
to construction of the proposed centre along the same practical design as the new
Winnipeg Centre.
Altogether the accomplishment of the Vancouver Centre staff has been
impressive and commendatory in a range of activities this year, including
successful attendance to a request of the Ministry of Transport (Marine Services
— Regional Office) for a records management survey to improve their records
room procedures and practices. All of this activity was carried out with a total staff
of seven full-time employees.
Office of Records Management
Services Division
The Office of Records Management Services Division has the basic
responsibilities for the following activities:
1. To assist government departments in the development of records schedules
for both manual and automated records, to process and apply these
schedules and to make recommendations to the Dominion Archivist in
regard to the disposal of records.
2. To survey and audit the performance in records management of
departments, to prepare reports for departments, the Dominion Archivist
and Treasury Board, and to maintain an inventory of records holdings,
equipment and staff.
3. To provide an advisory service in records management for government
departments and to assist them in projects to Improve efficiency in records
management.
4. To conduct regular training courses In records management for the staff of
government departments and agencies and in other ways to provide formal
instruction In records management. RECORDS MANAGEMENT BRANCH
19
5. To prepare and publish manuals and guides for the use of government
departments in establishing and maintaining uniform procedures and
standards in records management.
6. To service the government's Essential Records Program to ensure
protection of records against nuclear or natural disaster.
7. From 2 above to identify the requirements for additional records centres
across Canada.
8. To provide for the ultimate disposal of all records held at the Ottawa Records
Centre.
9. To promote the use of records centres by government departments and
agencies in the interest of efficiency and economy.
The major activities of the Division are described below, topically, not
necessarily in order of importance.
Records Scheduling and Microfilm Submissions — Table IV indicates the number
of submissions concerning records schedules, records destruction proposals and
microfilm submissions from 1961, when the Public Archives assumed the
responsibility for the examination of these submissions, to 31 March 1974.
TABLE IV
Number of
Records
Schedules or
Total
Destruction
Number of
Number
Fiscal
Five-Year
Proposals
Microfilm*
Five-Year
of
Year
Period
Submitted
Submissions
Total
Submissions
-
1961-66
(March)
194
58
252
252
—
1966-71
(March)
373
52
425
677
1971-72
—
50
28
—
755
1972-73
_
40
41
—
836
1973-74
—
26
59
—
921
Totals
13 years
683
238
-
921
s proposals for microfiln
uipment from 1961 t<
Although the number of microfilm submissions received during the year
increased by about 50 per cent, the number of records scheduling submissions
declined for the second consecutive year, reflecting the near-completion of the
scheduling task imposed by the terms of the Public Records Order upon
departments.
The Office of Records Management Services Division is still investigating the
possibility of producing as a companion volume to the General Records Disposal
Schedules of the Government of Canada (covering housekeeping records only),
another scheduling authority which would cover operational records, thus offering
those departments which are particularly new or reorganized a ready-made
schedule for operational records for immediate use.
A total of 89 man-days was devoted to the examination of, and reporting on,
records scheduling and microfilming submissions. 20
PUBLIC ARCHIVES REPORT 1973-1974
Records Disposai — The Office of Records Management Services Division is
responsible for the application of approved records schedules to the Public
Archives holdings of dormant departmental records.
Table V illustrates the total volume of records disposed of at the Ottawa
Records Centres (both general and civilian personnel files) for the years indicated.
For the first fifteen years the figures are listed in five-year blocks. For subsequent
years each individual year Is shown for purposes of comparison. In the twelvemonth period from 1 April 1973 to 31 March 1974, a total of 36,470 cubic feet of
records was disposed of, comprising 249 cubic feet of civilian personnel files and
36,221 cubic feet of general files. The total volume of records disposed of between
1956 and 31 March 1974 was 437,564 cubic feet, more than the capacity of the
main Ottawa Records Centre Building and enough records to fill almost 83 miles of
shelving. During the fiscal year 448.5 man-days were devoted to records disposal.
TABLE V
Ottawa Records Centres
Cubic Feet Disposed of from 1956 to 31 March 1974*
Fiscal
Five-Year
General
Personnel**
Annual
Five-Year
Cumulative
Year
Period
Files
Files
Total
Total
Total
_
1956-60
21,091
153
_
21,244
21,244
—
1961-65
92,401
1,617
—
94,018
115,262
—
1966-71*
(March)
207,316
2,707
—
210,023
325,285
1971-72
—
37,001
465
37,466
—
362,751
1972-73
—
38,274
69
38,343
—
401,094
1973-74
—
36,221
249
36,470
—
437,564
Totals
18 years
432,304
5,260
-
-
437,564
* On 1 April 1967, the Records Management Branch converted from a calendar year to a fiscal year
reporting system.
** This total includes only Civilian Personnel files.
Publications and Directives on Records Management — During the year the
Office of Records Management Services Division worked closely with the
Publications Division of the Public Archives and the Translation Bureau of the
Department of the Secretary of State revising and translating records
management publications.
During the year the publication Mail Management in Government
Departments and Agencies was revised and translated into French under the title
La gestion du courrier au sein des ministères et organismes gouvernementaux.
The publication Records Scheduling and Disposal was translated into French
under the title Plan de conservation et d'élimination des documents. Also
translated into French were the publications General Records Disposal Schedules
of the Government of Canada under the title Plans généraux d'élimination des
documents du gouvernement du Canada and Records Organization and
Operations under the title Organisation et opérations relatives à la gestion des
documents. It is expected that all of the above mentioned publications will be
printed early in the next fiscal year.
The Division also plans to revise drastically in the new fiscal year the Subject
Classification Guide for Housekeeping Records, translated under the title Guide
de classement idéologique des dossiers administratifs. RECORDS MANAGEMENT BRANCH 21
The Emergency Preparedness Division of the Security Services Branch of the
Department of Supply and Services issued both English and French editions of the
booklet Essential Records for Industry, translated as Archives essentielles dans
l'industrie, which the Office of Records Management Services Division had
originally prepared in 1964 for issue by the Emergency Supply Planning Branch of
the Department of Defence Production, and had revised in 1972.
A total of 128.5 man-days was devoted to the publication activity in the fiscal
year.
Training — In the fiscal year 1973-1974 the Division conducted two full four-week
Records Management Courses, Numbers 20 and 21, with an enrollment of 61
students, 43 from departmental headquarters, 15 from departmental field offices,
two from provincial governments and one from Nigeria sponsored by the
Canadian International Development Agency. In addition, the Division contributed
resource people to small courses in records management offered by other
organizations, as well as operating several small seminars at the request of
individual departments. The Division also collaborated with the Machine Readable
Archives of the Historical Branch and the Control Data Corporation in the
presentation of the first course on EDP (Electronic Data Processing) Records
Management given to records managers by the Public Archives. There are plans
to repeat this course late in the coming fiscal year.
At present, training aids such as publications and lectures are being
prepared for a French Records Management Course. As a result of a
questionnaire sent out in January 1974 to some 45 departments, some 35
departments replied indicating that for the coming fiscal year there would be a
total of 21 eligible candidates for a Records Management Course in French.
Normally, the course complement ranges from 30 to 35 students.
A total of 309.75 man-days was devoted to the training activity during the
fiscal year.
Essential Records — The total holdings of those records essential to the continuity
of government in the event of a natural or nuclear disaster now are approximately
8,970 cubic feet, an increase of 570 cubic feet over the previous year. The
improved storage facilities provide adequate humidity, temperature and
cleanliness standards for the housing of dormant microfilm and magnetic tape
records. The number of computer-generated records has increased sharply. A
total of 196 man-days was devoted to essential records during the fiscal year.
Departmental Projects — The Public Archives, under the Public Records Order,
ensures that departments properly document their programs and policies. In
addition, departments refer many of their records management problems to the
Public Archives for advice and assistance. Consequently, the Office of Records
Management Services Division was deeply involved during the year with various
projects for departments. They included: conducting surveys and preparing
reports; developing new, or revising old, classification systems; developing
procedural manuals; conducting mail management surveys; and giving assistance
and advice in records office organization, staffing matters, equipment, layout and
space. 22 PUBLIC ARCHIVES REPORT 1973-197*
Table VI indicates the growth in the technical assistance provided to
departments and agencies since 1967. In the fiscal year 1973-1974 the number»
projects exceeded the total number of projects carried out in the previous six
years. A total of 1,208 man-days was devoted to this activity.
TABLE VI
Technical Assistance Provided to Departments and Agencies
Total Number
Fiscal Year of Projects
1967-68  10
1968-69  13
1969-70  15
1970-71  13
1971-72  16
1972-73  18
1973-74  94
Other Projects — In addition to assistance given to specific departments, the
Division was involved in projects for the general improvement of records
management in the federal government. The Advisory Council on Public Records
had several subcommittees active during the year, including: the Subcommittee
on the Disposal of Classified Waste; the Subcommittee on Classification of
Records Office Positions; and the Subcommittee on Records Office Forms. The
Division also participated actively in three major committees of the Public
Archives: the EDP Records Management Committee; the Legislation Committee;
and the Ad Hoc Committee on Paperwork Management, stemming from Treasury
Board's proposed Task Force on Paperwork Management. The projects,
mentioned consumed 220 man-days.
Visitors — In addition to visitors from the federal government and its agencies, their
Division welcomed visitors from Nigeria, the Cayman Islands, Brazil, the Ontario
government and private business to exchange information, provide advice and
work on projects of mutual interest.
Selection Boards — During the year Divisional staff sat on various selection
boards to assist departments in choosing the best available records management
personnel. There was a total of 27 such boards, occupying 64.5 man-days, to
select approximately 33 persons.
Operational Performance Measurement System — This was the first full year of
the introduction of the Operational Performance Measurement System within the
Division. Some interesting statistics emerged and are listed on page 23.
General Comments — The Division's authorized establishment during the fiscal
year 1973-1974 was 15 man-years. During the year a great amount of time wasV
spent on reorganization and reclassification matters. At the end of the fiscal year a
firm proposal for reorganization was ready to be advanced for approval by the
Department. RECORDS MANAGEMENT BRANCH
Activity Output
Training Courses   8
Departmental Projects  94
Essential Records  76
Records Scheduling and Microfilm Submissions 85
Records Disposal  189
Publications Preparation   —
Selection Boards    27
Meetings with Departments  50
Administrative Overhead  —
Nonproductive   time   (vacations,   sick   leave,
courses taken, etc.)     —
Other  —
* Rounded off to nearest whole number.
** Of this total, 220 man-days were devoted to "Other Projects",
Percentage
of Available
Man-Days      Man-Days*
575.25**
495.5  Historical Branch
Increased expansion and diversification of Branch programs resulted in the
formation of two new Divisions during the fiscal year 1973-1974. Public Records,
which was created as a Section of the Manuscript Division in 1965, achieved
Divisional status with three Sections of its own: State and Military Records, Trade
and Communications Records, and Resource Records. A Machine Readable
Archives Division has also been formed to acquire and service automated public
records and similar material of permanent value from the private sector, with the
result that the acquisition programs of the Branch now span every archival
medium of record from parchment to magnetic tape.
The broad mandate of the Public Archives, which has made this span
possible and which has served the Branch so well in the past, will also have
profound implications for the future as we move towards a "one world" concept of
information retrieval from archival sources, both within the Archives and in the
other repositories across Canada.
The Diffusion Program outlined in last year's report is gaining momentum
and is described in the Divisional reports. The sale and deposit of microfilm,
microfiche and slides of manuscript and historical maps may well prefigure the
transmission of these images by on-line processes within the next few years.
Several automated programs for inventory and retrieval are now in use and each
Division is reappraising its systems with a view to future automation. We are
already moving into an era of "networked" information which will bring users and
repositories into even closer relationships.
This new approach is also reflected in work being done on thematic guides
and inventories which gather together sources within a broad subject field and
spanning a variety of media.
The Branch, however, faces two major problems and asks its clientèle to be
patient if service is not quite as efficient as it could be. Shortage of space has
forced the delay of acceptance of large series of public records. Whole collections
and series of documents will have to be housed away from the main building.
Those most frequently used will be retained in the main building but there may be
some delay if material has to be called in. Every effort will be made to keep the
staff in the main building but it may also become necessary to continue the
location of Divisions elsewhere. At present, the National Film Archives is located in
the West Memorial Building and the Machine Readable Archives is in Hull. Not
until the Archives has a new building will the Historical Branch again operate
under one roof.
The second major problem involves the conservation of the documents
themselves. Heavy use before and after accessioning by the Public Archives and
the deterioration of the paper base will result in more and more originals being
withdrawn from use. Microfilm or xerox copies will have to suffice until a cheap,
rapid form of repair can be developed which is archivally acceptable. Traditional
methods of repair will continue but this will have to be limited to a relatively small
25 26 PUBLIC ARCHIVES REPORT 1973-1974S
number of documents where it is essential to maintain use of the original for
research or exhibition purposes.
Course in Archival Principles and Methodology — Eighteen students registered
for this five-week course which was directed by Harold Naugler and given in
association with the Archives Section, Canadian Historical Association. Three of
the country's five regions were represented, there being no one this year from
Quebec or the Prairie Provinces. Visits to the various Divisions of the Public;
Archives and one to the Queen's University Archives at Kingston were combined
with seminars, based on papers which, in most cases, were distributed in advance.
The course is designed for graduate archivists with one year's practical
experience.
Manuscript Division
In April 1973 the Manuscript Division divested itself of its holdings of records
of the Government of Canada. The reorganized Division was restructured to
comprise six Sections and three Units with the following responsibilities:
Pre-Confederation Section has responsibility for all pre-Confederation
private manuscripts and corporate and public records, including the records of
British and French authorities who administered Canada and the various
colonies and provinces in North America.
Prime Ministers Section has responsibility for all papers of Canadian prime
ministers and their correspondents.
Public Affairs Section has responsibility for private papers of individuals and
corporate records of organizations and institutions active in national public
affairs: elected or appointed public officials, judiciary, military service, political
parties, etc.
Socio-Economic Section has responsibility for manuscripts and records
received from the private sector including the arts, business, labour,
philanthropy, sports, scholastics, etc.
National Ethnic Archives Section has responsibility for private papers of
individuals and corporate records of associations and institutions serving the
various cultural communities in Canada.
Research and Inquiries Section has responsibility for coordinating the
incoming correspondence and the research undertaken in response to public
inquiries for historical data. The Section also coordinates inquiries for
information from records of the federal government.
Reference Room Unit has responsibility for the various calendars, indexes
and other finding aids which are available for public reference and examination.
It also coordinates the consultant service offered to the public by professional
and support staff in the Reference Room.
Union List of Manuscripts Unit has responsibility for compiling, editing and
publishing the Union List of Manuscripts in Canadian Repositories. It acts as
liaison with other repositories.
Technical Services and Diffusion Unit has responsibility for coordinating
Divisional programs on conservation, Divisional microfilming and the Diffusion
Program. HISTORICAL BRANCH 27
The Division continued its program of publishing General Inventories of
manuscript holdings. The most recent, Volume 3, comprising MGs 17-21 will be
printed early in the next fiscal year.
The Systematic National Acquisition Programme continued to occupy the
attention of archivists in such fields as politics, judiciary, warfare, public affairs,
education, culture, arctic exploration, ethnicity, sports, etc. New areas that are
being developed in greater depth are the arts (literature, theatre), business and
labour. Attention is also focussed on records relating to the protection of
environment and women's rights. The more significant collections that were
accessioned during 1973-74 are listed under sectional acquisitions.
PRE-CONFEDERATION SECTION — The Pre-Confederation Section consists of
three Subsections: French Records, British Records and Canadian Records. The
French Records Subsection concentrates on textual sources relating to the period
of the French Regime, including the records of colonial administration, military
authorities, foreign affairs and private papers generated in the colonies
themselves.
The British Records Subsection is responsible for textual sources relating to
the British Colonial Regime in North America which include, for example, the
records of the Admiralty, Colonial Office, War Office, Customs and Plantations,
Treasury, etc. Its expertise covers the fields of fur trade, colonial administration,
and military and economic affairs.
The Canadian Records Subsection is responsible for pre-Confederation
public records of the various colonial and provincial governments in British North
America and for corporate records and private manuscripts covering the period
from 1760 to 1867. The Subsection specializes in political, social and religious
affairs and in such fields as ethnology, genealogy and local government.
Special Projects
The major project is the revision of existing inventories. Volume 3 of the
General Inventory, comprising MGs 17-21 (Ecclesiastical Archives, Pre-Conquest
Papers, Fur Trade and Indians, Hudson's Bay Company and the British Museum)
has been prepared for publication in the spring of 1974. The British Records
Subsection has begun the revision of MGs 11-16 (Colonial Office, Admiralty and
War Office, Foreign Office, Audit Office and Treasury, Post Office, Customs and
Plantations and other offices), with publication expected in the spring of 1975. The
Canadian Records Subsection has undertaken the preparation of a Guide to pre-
Confederation public records.
Investigation has begun in Spanish archives to locate documents of Interest
to Canada. Extensive sources relating to Basque participation in the cod and
whale fisheries in the Gulf of St. Lawrence and off Newfoundland have been
identified and are being calendared. Copying will follow.
In association with St. Paul's University, Ottawa, and St. Paul's College,
University of Manitoba, the Public Archives began acquiring microfilm copies of
selected documents from the archives of the Sacred Congregation of Propaganda
Fide covering the 17th to 19th centuries. Further copying is planned of this series
and of other sources held by the Vatican Archives in Rome. The preparation of
finding aids will follow. 28
PUBLIC ARCHIVES REPORT 1973-1974
The Hudson's Bay Company has decided to transfer its archives to Winnipeg!
in 1975, thus making available for research in Canada its original records. Thejl
Public Archives recognized the importance of this outstanding collection by
publishing an inventory of its microfilm holdings of the Hudson's Bay Company
records (MG 20). Permission was also secured from the Company to prepare
xerox copies of seven registers which provide detailed shelf listing of the pre-1870
archives. A microfilm copy of the catalogue of maps, plans and charts in the
Company's archives has also been acquired.
The Hudson's Bay Company archivist, Mrs. Shirlee Smith, gave assurances
that when the transfer to Winnipeg has been completed, microfilming of the post-
1870 records will be undertaken and copies deposited at the Public Archives.
According to the agreement, the Public Archives will become the microfilnœ
repository for the Company's archives. Under the terms of the agreement,
negative copies of the pre-1870 records will be transferred to Ottawa, where a
complete positive copy will be prepared within the next fiscal year and placed in
the Public Records Office, London. Further copies may be prepared at a later date
for other archival repositories in North America, should the Company so direct.
A small display entitled Titles of Honour (Titres honorifiques) was prepared
for the third floor lobby case. Instruments granting titles of honour from the 17th to
the 20th centuries were shown. The display centred on the letters patent creating
Sir Duncan Campbell a baronet of Nova Scotia, 29 May 1625. This patent, the
second such instrument issued, is noteworthy for its early use of the name
"Canada".
Restoration of Record Group 8, British Military Records, has progressed at a
steady rate. A complete microfilm copy is also being prepared. Several small
collections were removed from general circulation and xerox or microfilm copies
were prepared for research purposes to preserve the originals. The Brant Family
Papers (MG 19, F 6), the journals of Walter Butler Cheadle (MG 24, H 40) and the
Upper Canada Marriage Bonds (RG 5, B 9) have also been microfilmed and will
circulate on interUbrary loan.
Finding Aids
In the course of inventory revision, a number of finding aids for British
records have been amended, updated and improved by the addition of conversion
lists, descriptions of new material, indexes, etc. These include: FA 645, Colonial
Office 323 (MG 11); FA 174, War Office 34, Sir Jeffrey Amherst Papers (MG 12, B);
FA 661, Admiralty 1 (MG 12, A); FA 930, Colonial Office 1 (MG 11). All finding aids
for British Museum collections have been consolidated as FA 599; calendars, lists
of contents, indexes, shelf lists, microfilm conversion lists, etc. have been
reorganized. The arrangement now follows that of the revised inventory and
simplifies access to the collections. A detailed descriptive list has been created for
the Customs-Plantations Papers (MG 16 — 68 reels); a list of contents (FA 929) is
being prepared for the Cabinet 41 class.
Un programme d'automation de la consultation des archives françaises a été
soumis et discuté. L'auteur a étudié la possibilité d'appliquer le système de
classification CDU à l'indexage des manuscrits historiques. Il a rédigé un autre
document intitulé: « Traitement de l'Information de la série D2C (Troupes des
Colonies) du fonds des colonies (MG 1) ». HISTORICAL BRANCH 29
Des inventaires analytiques ont été complétés par la sous-section des
archives françaises. Ils décrivent les séries Amérique du Nord (I.R. 840: MG 1,
C11C); contrôle général des finances (I.R. 852: MG 3, I, G 7); commissions
extraordinaires du Conseil (I.R. 895: MG 3, I, V 7); Bayonne: Chambre de
commerce (I.R. 912: MG 6, B 17) et municipalité (I.R. 913: MG 6, B 18). À partir des
notes de recherche de M. René Godinet, on a préparé un guide des sources
relatives aux navires bayonnais venus au Canada (I.R. 914).
The calendaring of the Upper Canada Sundries (RG 5, A1), a major project of
the past several years, has been completed. The calendar (FA 881) will be
microfilmed, as was the complete series this past year, and made available
through the Diffusion Program.
Finding aids were also prepared for a number of new accessions and several
older collections. These include: FA 908, James Poole (MG 24, K 49); FA 740,
Kupp Collection, additional (MG 18, O 12); FA 452, Russell Family, additional
(MG 23, H I 2); FA 898, Gemmill Family (MG 24, K 44); FA 899, James Duncan
Graham (MG 24, F 83); FA 866, Wilson Family (MG 24, I 162); FA 860, Ayer
Collection (MG 18, N 50); FA 845, Caldwell Family (MG 24, B 147); FA 924, David
D. Keenan (MG 24,1163); FA 925, J.E. Landry (MG 24, K 50); FA 869, P.-E. Leclere
(MG 24, B 148). The finding aid for the Louis-Joseph Papineau Papers (FA 292)
was amended and enlarged following the arrangement and integration of the
additional material acquired last year. In the course of inventory revision, several
finding aids were prepared, amended or enlarged. These Included: FA 266,
Ontario Department of Crown Lands (MG 9, D 4); FA 870, Petitions and Addresses
to the Executive Council (RG 1, E 16); FA 915, Customs Records of the Provincial
Secretary, Lower Canada (RG 4, B 58); FA 918, Temperance Petitions, Lower
Canada (RG 4, B 70); FA 910, Source Material on the Rebellion of 1837-1838.
Acquisitions
BRITISH REGIME
Cabinet 2: Imperial Defence Committee, 1902-1938 (microfilm, 4 reels, B-3820 to
B-3823); minutes of meetings and subject indexes copied from volumes 1-7.
Cabinet 23: Cabinet Minutes, 1917-1939 (microfilm, 60 reels, B-3837 to B-3896);
minutes, agendas, conclusions and other records of the British Cabinet,
Imperial War Cabinet and related bodies, with indexes, copied from volumes
1-101.
Cabinet 41: Cabinet Letters, 1868-1916 (microfilm, 13 reels, A-894 to A-906);
letters reporting on cabinet discussions prior to the establishment of a
Cabinet Secretariat and the practice of preparing formal minutes. Copied
from volumes 1-40, the originals of which are in the Royal Archives at
Windsor. FA 929 provides a list of the contents for each reel.
Colonial Office 5: Colonial Papers, General Series (microfilm, 34 reels, B-3800 to
B-3819, B-3897 to B-3910); selections from volumes 1054-1141, Board of
Trade correspondence, letterbooks and other records relating to New York,
1664-1782.
Customs 17: States of Navigation, Commerce and Revenue, 1772-1809
(microfilm, 9 reels, B-3911 to B-3919); accounts, reports and related records
from volumes 1-30, with indexes. 30
PUBLIC ARCHIVES REPORT 1973-1974
Vice-Admiralty Court, Halifax, 1784-1818 (originals, 55 feet 4 inches); transferred
from the Public Records Division. The documents relate to prize court
decisions. A list of the prize and captor ships serves as a finding aid to the
series. The records were formerly classified as part of RG 13, Department of
Justice.
FRENCH REGIME
Archives des Colonies (MG 1, série E), dossiers personnels (microfilm, 8 bobines,
F-781 à F-785, F-828 à F-830); cartons 147 à 246, Dufreney à La Gautrais.
Bayonne, Chambre de commerce (MG 6, B 17), 1641-1871 (microfilm, 1 bobine);
un choix de documents relatifs aux activités commerciales des Basques en
Amérique. Les principaux sujets concernent le commerce et l'industrie, la
piraterie et la pêche de la morue et de la baleine. L'instrument de recherche
n° 912 est en quelque sorte un index thématique des pièces microfilmées.
Bayonne, municipalité de (MG 6, B 18), 1519-1789 (microfilm, 1 bobine); documents concernant les activités économiques des Basques en Amérique.
L'instrument de recherche n° 913 est un inventaire analytique des pièces
reproduites.
Bayonne, Musée basque (MG 6, B 19), s.d. (photographies, 11 pages); trois
chansons basques concernant les voyages à Terre-Neuve et les difficultés de
l'endroit.
Nouvelle-France, correspondance officielle (MG 8, A 1), 1663-1679
(transcriptions, 1 pouce); volume 2 de la deuxième série des copies de
documents obtenues des Archives de divers ministères à Paris par G.-B.
Faribault vers 1851-1852. Transféré de la Bibliothèque nationale.
Des archivistes ont proposé des projets d'acquisition systématique touchant
l'histoire de la Nouvelle-France.
EXPLORATION AND TRAVEL
Gazel, l'abbé Pierre (MG 23, G IV 11) (1763- vers 1830, prêtre), 1792-1820
(microfilm, 1 bobine, F-182); huit petits cahiers contenant des notes de
voyage au Canada, 1792-1793, et en Angleterre, 1796-1800, des résumés
d'ouvrages sur les États-Unis et la province de Québec, enfin un petit traité de
navigation. Copie microfilmée en 1973 des originaux au Grand séminaire
d'Annecy, France.
Lefroy, Sir John Henry (MG 24, H 25), (1817-1890, army officer, surveyor and
scientist), 1843-1844 (microfilm, 1 reel, M-2314); journal of an expedition to C
Fort Good Hope. Copied from the originals in the Yale University Library, New
Haven, Connecticut.
Vincent, Dr. (MG 24, H 65), (fl. 1856, medical doctor), 1856 (originals, 29 pages);
journal of a voyage from England to Simcoe, Canada West. Presented in 1973
by Miss Lulu Dodds of Beaverton, Ontario.
FUR TRADE AND FISHERIES
Kupp Collection, additional (MG 18,0 12), 1607-1768 (xerox, 4 inches); volumes 9
and 10 of documents from Dutch notarial archives relating to the cod fisheries HISTORICAL BRANCH 31
and fur trade of Newfoundland and Dutch participation therein. Copies
presented by Dr. Jan Kupp of Victoria, British Columbia. Finding Aid 740
provides a descriptive list of the documents.
Masquaro, Labrador (MG 19, D 19), 1842-1846 (originals, 1 inch); a "Journal of
Daily Occurances..." kept by Leslie MacFarlane Bryson at the Hudson's Bay
Company post of Masquaro. Acquired in 1973.
Rupert's House (MG 19, D 20), 1838-1839 (originals, V* inch); journal kept by
Henry Connolly at Rupert's House. Acquired in 1973.
BUSINESS AND FINANCIAL AFFAIRS
Banque d'épargne de la cité et du district de Montréal (MG 24, D 77), 1846-1850
(photocopies, 61 pages; microfilm, 1 bobine, M-2814); le premier livre de la
caisse de la banque, accompagné d'une liste alphabétique des noms des
clients. Copies originales réalisées en 1973 au Musée historique Charles Le
Moyne de Longueil, Québec.
Ellice Family, additional (MG 24, A 2), 1817-1832 (microfilm, 1 reel, A-886);
indexed letterbooks of Edward Ellice. Copied in 1973 from the originals in the
possession of the National Library of Scotland.
Fountain, Stephen (MG 23, C 27), (d. 1819?, blacksmith), 1770-1885 (microfilm,
1 reel, M-2313); account book of Stephen Fountain, a blacksmith at Sandy
Cove, Nova Scotia, with notes on the settlement of his estate. Copied in 1973
from the originals in the possession of Mrs. Lonika Ensor of Sandy Cove,
Nova Scotia.
Poole, James (MG 24, K 49), (b.ca. 1825, editor), 1856-1865 (originals, 8 inches);
correspondence addressed to James Poole as editor of the Carleton Place
Herald, concerning placement of advertisements. Transferred in 1970 from
the National Library. Finding Aid 908 provides a list of dates and issue
numbers to which the correspondence relates.
MILITARY AND NAVAL AFFAIRS
Ayer Collection (MG 18, N 50), 1638-1894 (microfilm, 1 reel, M-1680); selected
documents relating to the military conflict between the French and British in
North America. Copied in 1970 from the originals in the Ayer Collection,
Newberry Library, Chicago.
Bell, Matthew (MG 24, G 75), (1769-1849, militia officer), 1813-1814 (xerox,
17 pages); orderly book of Matthew Bell's troop of light cavalry. Copied in
1973 from the originals in the possession of Mr. Fabian Paul of Saint-Hubert,
Quebec.
Campbell of Barbreck and Auchlndoun Family (MG 24, F 89), 1745-1883
(originals, 8 inches); monthly returns of the 74th Regiment while in garrison at
Fort George, Penobscott, 1778-1782 and letterbook of Colin Campbell,
regimental commissary, 1782-1783; naval commissions, correspondence and
estate papers, 1798-1846, of Donald Campbell of Barbreck and Auchindoun
Family, orderbook of Admiral Colin Yorke Campbell, 1851-1853; accounts
and notes of Alexander Dugald Campbell, 1871-1883; miscellaneous related
papers. Acquired in 1973. 32 PUBLIC ARCHIVES REPORT 1973-1974
Douglas FamUy, additional (MG 24, A 3), 17547-1828 (originals, 8 inches);
correspondence, accounts and journals accumulated by Sir Howard Douglas
during the Peninsular War; notebook of Captain William Douglas of the Royal
Marines recording an expedition against Martinique and Guadaloupe, 1759,
and notebooks of James Sholto Douglas, 17547-1759, kept while studying
medicine at Edinburgh.
Horn Collection (MG 18, N 51), 1757-1922 (originals, 4 inches); correspondence,
clippings, prints and engravings relating to the career of James Wolfe, the
capture of Quebec and the erection of monuments to Wolfe's memory,
collected by M.J. Horn. Acquired in 1973.
Mackenzie, Frederick (MG 23, K 34), (fl. 1755-1791, army officer), 1748-1778
(originals, 4 inches); journals, orderbooks, field notes and official
correspondence accumulated by Mackenzie, sometime Deputy Adjutant
General to the Commander of the Forces, British North America. Acquired in
1973.
Mercer, Alexander Cavalié (MG 24, K 51), (1783-1868, army officer and
topographical artist), 1783-1889 (microfilm, 1 reel, A-885); military
reminiscences, diaries and related papers. Copied in 1972 from the originals
in the Royal Artillery Institution, Woolwich, England.
Thompson, James, Sr. (MG 23, K 2), (1733-1830, Overseer of Works at Quebec),
1758-1867 (microfilm, 1 reel, M-2312); journals kept by James Thompson
during military campaigns and his service as Overseer of Works at Quebec,
with correspondence, petitions, reports and related papers, part accumulated
by his family. Copied in 1972 from the originals in the Archives nationales du
Québec.
Wetherall, Sir George Augustus (MG 24, F 90), (1798-1868, army officer),
1837-1838 (xerox, 11 pages); correspondence regarding his role in and after
the Rebellion of 1837-1838. Copied in 1973 from the originals in the Archives
nationales du Québec.
POLITICAL LIFE
Leclere, Pierre-Edouard (MG 24, B 148) (1798-1866, homme politique et homme
d'affaires), 1833-1863 (originaux, 85 pages; xerox, 12 pages);
correspondance et autres documents concernant le poste de chef de police
de Montréal, les affaires politiques, commerciales et personnelles, de même
que le voyage de Leclere en Europe en 1852-1853. Originaux acquis en 1973;
copie originale réalisée aux Archives nationales du Québec.
New Brunswick, Lieutenant Governor's Office, additional (MG 9, A 2), 1842-1848
(photostats, 2 inches); copies of correspondence, reports and New Brunswick
Legislative Assembly proceedings relative to the disputed boundaries with
Maine and the Province of Canada. Transferred in 1972 from the National
Library.
Russell Family, additional (MG 23, H I 2), 1796-1799 (originals, 106 pages);
letterbook of Peter Russell, containing correspondence, instructions,
speeches and other documents relating to Indian affairs. Finding Aid 452
provides a descriptive list of the contents. Acquired in 1973. HISTORICAL BRANCH 33
Sherbrooke, Sir John Coape, additional (MG 24, A 57), (1764-1830, soldier and
statesman), 1813-1814 (microfilm, 1 reel, A-887); "Out-letter book",
1813-1814. Copied in 1973 from the originals in the possession of a
descendant in England.
SOCIAL AND CULTURAL LIFE
Gait, John, additional (MG 24,14), (1779-1839, poet, novelist and land speculator),
1838-1947 (originals, 1 foot); genealogical and biographical notes and related
material concerning John Gait and his family. Acquired in 1974.
Hawkins, Ann, née Douglas (MG 24, C 42), (1805-1886, gentlewoman), ca.
1805-1926 (microfilm, 1 reel, A-881); reminiscences of Ann Douglas Hawkins,
including anecdotes of life with her father, Sir Howard Douglas. Copied in
1973 from the originals in the possession of Mr. Berkely Portman, England.
Joseph, Abraham, additional (MG 24,1 61), (1815-1866, financier and importer),
1837-1849 (originals, 4 inches); seventeen journals kept by Joseph.
Presented in 1972 by Mr. Edward C. Joseph of Quebec, Quebec.
Labrie, Jacques (MG 24, K 52) (1784-1837, médecin et homme politique), s.d.
(photocopies, 14 pages); notes relevées par l'abbé Arthur Maheux
comprenant une chronologie de la vie de Labrie, une liste des sources
manuscrites et des études imprimées sur Labrie, des notes sur ses opinions
et ses oeuvres. Reçues en 1973 de la bibliothèque des Archives publiques.
March Township, Ontario, Township Council (MG 9, D 8-56), 1822-1859 (originals,
Vi inch); minute book of the council. Presented in 1973 by Mr. C.W. Young-
husband of Hazeldean, Ontario.
Waddington, Alfred (MG 24, E 44), (1801-1872, engineer), 1703-1872 (microfilm,
1 reel, A-884); biographical and genealogical notes concerning Waddington
and his family. Copied in 1973 from the originals in the possession of Mrs.
Charles De Bunsen, London, England.
PARISH REGISTERS
Allumette Island, Quebec, Allumette Island Wesleyan Methodist Circuit (MG 8,
G 48), (microfilm, 1 reel, M-2823); parish register of the Circuit, 1858-1887.
Copied from the originals in the Campbell's Bay United Church, through the
courtesy of Mr. Gordon Crouse.
Campbell's Bay, Quebec, St. George's (Anglican) Church (MG 8, G 56), (microfilm,
1 reel, M-2520); registers of St. George's and its predecessors, the Missions
of Portage-du-Fort, Litchfield and Mansfield (Fort Coulonge), 1857-1920.
Copied from the originals loaned by the Rev. Charles Boole of St. George's,
through the courtesy of Mr. Gordon Crouse of Shawville.
Clarendon, Quebec, Clarendon (AngUcan) Mission, additional (MG 8, G 47),
(microfilm, 1 reel, M-2819); register of the mission of North Clarendon,
1864-1873. Copied from the originals in the custody of Rev. M.K. Roberts,
Archdeacon of Western Quebec and Rector of Clarendon Parish.
Morrisburg, Ontario, St Lawrence (Lutheran) Church (MG 9, D 7-39), (microfilm,
1 reel, M-2981); registers of the Lutheran Congregation of Williamsburg (later,
St. John's), 1826-1895 and St. Paul's (Lutheran) Church, Morrisburg, n
34 PUBLIC ARCHIVES REPORT 1973-1974
1843-1972. Copied from the originals in the custody of Rev. F.L. Howaid of
Morrisburg, Ontario.
Ottawa, Ontario, St. Andrew's (Presbyterian) Church (MG 9, D 7-35), (microfilm,
2 reels, M-2365 and M-2366); registers of St. Andrew's, 1829-1964 and
Elders' Roll Book, 1831-1973. Copied from the originals deposited by the
Church in the custody of the Public Archives.
Richmond, Ontario, St. Philip's (Roman Catholic) Church (MG 9, D 7-38),
(microfilm, 1 reel, M-2818); registers of St. Philip's, Richmond, 1836-1969 and
St. Clare's, Dwyer Hill, 1891-1969. Copied from the originals in the possession
of St. Philip's Church, Richmond.
ShawviUe, Quebec, ShawviUe United Church (MG 8, G 53), 1877-1939 (microfilm,
1 reel, M-2374); register of Clarendon Baptist Church, 1877-1939, and minute
book of the congregation, 1877-1919. Copied from the originals loaned by
Rev. Alistalr J. Macintosh of Shawville United Church, through the courtesy of
Mr. Gordon Crouse.
Thunder Bay, Ontario, St. John the Evangelist and St. Ansgarius (MG 9, D 7-37),
(microfilm, 2 reels, M-2820 and M-2821); registers of St. John's (Anglican),
1872-1926, and St. Ansgarius (Lutheran), 1906-1912, the latter having been
absorbed by the former parish; included are historical notes and parish
census of 1877, 1903 and 1907. Copied from the originals loaned by Rev.
Canon Alvin J. Thomson of St. John's Church, Thunder Bay.
Toronto, Ontario, United Church of Canada (MG 9, D 7-41), (xerox, 80 pages);
marriage register kept by Robert T.D. Simpson at Toronto, 1923-1956.
Copied from the originals in the possession of Miss Reda M. Simpson of
Ottawa.
GENEALOGIES
Genealogical notes, charts and related papers concerning the following
families were added to MG 25:
Porter Family (No. 141), additional, presented by Mrs. Bertha J. Brocklesby of
Ottawa.
Van Cortland Family (No. 149), presented by Miss Margaret E. Moffat of Ottawa.
Lett Family (No. 152), copied from originals In the possession of Miss Gladys
Stuart of Willowdale, Ontario.
Souris Family (No. 155), copied from originals in the possession of Mr. E.R. Souris %
of Toronto, Ontario.
McDougall-Wilson Family (No. 156), copied from originals in the possession of
Mrs. Marian Wilson of Toronto.
Mcintosh Family (No. 157), copied from originals in the possession of Mr. Keith
Mcintosh of Monkland, Ontario.
Stone Family (No. 158), presented by Mr. H.P. Stone of Ottawa.
Milliken Family (No. 159), presented by Mr. A.T. Ante of Penticton, British
Columbia. HISTORICAL BRANCH 35
Coburn Family (No. 160), presented by Mrs. B. Humphreys of Ottawa.
Gordon Family (No. 161), copied from a typescript in the possession of Mrs. K.B.
Campbell of Rockcliffe Park, Ontario.
Famille Miville (n° 162), copiés des originaux en possession de M. Raymond
Ouimet de Hull, Québec.
McMillan Family (No. 163), presented by Mrs. D. Warner of Ottawa.
Famille Nantel (n° 164), manuscrite présentés par Mm* Régine Chevrier Marsh
d'Ottawa.
CEMETERY AND FUNERAL RECORDS
Ontario, Granville County cemeteries (MG 9, D 7-36), (microfilm, 1 reel, M-2375);
inscriptions recorded on tombstones, compiled by members of the Grenville
County and Merrickville Historical Societies. Copied from the originals in the
custody of the Grenville County Historical Society.
Ontario, inscriptions on tombstones (MG 9, D 7-37), (xerox, V4 inch); inscriptions
recorded on tombstones in 14 cemeteries of Eastern Ontario. Copied from the
originals in the custody of Mr. W.J. Kearns of Ottawa.
Quebec funeral notices (MG 8, G 55), 1790-1856 (originals, 38 pages); notices
chiefly concerning residents of Montreal. Acquired in 1973.
Quebec, Inscriptions on tombstones (MG 8, G 54), (transcripts, VA inches);
inscriptions recorded in cemeteries of Lotbinière and Mégantic Counties.
Copied from the originals in the possession of Mr. W.T.L. Harper of
Willowdale, Ontario.
FINDING AIDS FROM OTHER INSTITUTIONS (MG 36)
Abbaye de Saint-Paul, Rome (xerox, 43 pages); finding aid for documents
concerning Canada in the archives of the Abbey, 1851-1888. Copied from the
original prepared by Father Antoine Debevec, loaned by the Centre de
recherches en histoire....
Archives de la paroisse de Saint-Roch de Québec (xérox, 67 pages); inventaire
des archives de la paroisse, dressé en 1966 par Jean-Marc Paradis. Copie
originale réalisée au Centre de recherches en histoire religieuse de
l'université Saint-Paul, Ottawa.
Archives de Notre-Dame-de-Québec (xérox, 160 pages); répertoire des archives
de la cathédrale, copié en 1973 à partir de l'original fait par Paul-V. Charland,
prêtre. L'original se trouve au Centre de recherches ... de l'université Saint-
Paul, Ottawa.
English College Archives, Rome (xerox, 45 pages); finding aid for documents
concerning Canada in the Regestes (Registers) of the English College,
1817-1888. Copied from the original prepared by Father Antoine Debevec,
loaned by the Centre de recherches en histoire	
Propaganda Fide Archives, Rome (xerox, 1 inch); finding aid for documents
concerning Canada in the Propaganda Fide Archives, 1618-1763. Copied
from the original prepared by Father Antoine Debevec, loaned by the Centre
de recherches en histoire .... 36 PUBLIC ARCHIVES REPORT 1973-1974
Université Saint-Paul, Ottawa (xérox, 5 pages); liste des documents publiés dans
la série Congrégation des rites, positions. Copie tirée des originaux en
possession de l'université Saint-Paul, Ottawa.
PRIME MINISTERS SECTION — The establishment of the Prime Ministers
Section resulted from the reorganization of the former Post-Confederation
Section. The responsibilities of the Section are as follows: acquisition of prime
ministers' papers as well as the papers of family, friends and associates of the
prime ministers including executive, special and private secretaries and
assistants; arrangement and description of these archival units; preparation of
detailed finding aids to assist information retrieval in these large and heavily used
collections; and specialized reference and inquiry service for prime ministers'
papers and custodial responsibility for Manuscript Group 36 (inventories and
finding aids to holdings of other repositories). During the past year, specific
acquisition projects were undertaken to approach the associates of prime
ministers St-Laurent, Diefenbaker and Pearson; favourable response was
received to the appeal to supplement the Section's holdings in these areas.
Acquisitions
Bennett, Rt. Hon. R.B. The original Bennett Papers are the property of the
University of New Brunswick. In 1965 the original papers were transferred to
the Public Archives to be numbered, microfilmed and indexed. The
numbering was completed several years ago and this year the 100 volumes of
the Personal Series were microfilmed, thus completing this stage of the work.
The major task remaining Is the completion of the detailed indexing of the
collection. An index of all file titles, major names, corporations and subjects
has been prepared for the collection. These entries are now being edited for
input using electronic data processing methods. To date 65 per cent of the
editing has been completed, however, a considerable backlog exists in input
due to a personnel shortage. Consultations have taken place with Data Logic
Canada Limited, the firm which has been handling the contract since the
federal government's Computer Services Bureau ceased to operate, in order
to finalize the program format for the Bennett Papers project. It is expected
that the project will be completed in 1975.
Borden, Sir R.L. Several additional accessions, including "Letters to Limbo", a
series of 75 letters written by Sir Robert Borden on a variety of subjects from
1933 to 1937, were received and accessioned. (4 inches)
Diefenbaker, Rt. Hon. J.G. Additional correspondence, notes, photographs and
memorabilia were received for security storage. (10 feet)
King, Rt. Hon. W.L.M. Detailed indexing of the Primary Correspondence Series
(J1) 1922-1950 continued this year and has been completed to the end of
1926. Plans were finalized for the preparation of a pilot project incorporating .
the author and subject entries from the 1922 to 1924 period. Upon
completion, this portion of the finding aid will be made available to
researchers. Microfilming of the King Papers continued with the completion of
the J1 Series for 1942 and 1943. After consultations with the Literary
Executors, restrictions were relaxed on certain parts of the papers to make
them more available for research. HISTORICAL BRANCH 37
Laurier, Sir Wilfrid. The Prime Ministers Section prepared a small display of
original manuscript material from the Laurier Papers for Waterloo Lutheran
University to assist in their celebration of the change in name and status of
their institution to Wilfrid Laurier University. The University Library in turn
provided the Archives with copies of 24 original Laurier-Ulric Barthe letters
(1889-1890) in their possession. The original Laurier Papers in the Public
Archives, like the original Macdonald Papers, have been withdrawn from
general circulation and researchers are requested to use copyflo paper
reproductions or microfilm. As part of the Diffusion Program, microfilm
copies of the Archives' Laurier Papers were sent to each provincial archives.
Mackenzie, Hon. Alexander. Tests were completed on the Mackenzie letterbooks
(10,000 pages) to determine whether those portions which have badly
deteriorated can be restored sufficiently to be microfilmed. It was found
possible to treat the letterbooks in order to restore the handwriting for
microfilming without causing further damage to the originals and plans are
underway to complete this during the next year.
Pearson, Rt. Hon. LB. In October 1973, Mrs. Maryon Pearson officially presented
the Pearson Papers to the Public Archives. At that time a portion of the
collection was opened for research, including the pre-1948 correspondence,
ail speeches and clippings. The arrangement, description and listing of a
number of series in the collection continued. Moreover, several significant
additions to the Pearson Papers were received, including correspondence,
notes and speeches relating to Mr. Pearson's post-Prime Ministerial activities,
1968-1972; reference and research material used in the preparation of the
Pearson Memoirs, volumes one and two; and a collection of Canadian Press
clippings gathered at the time of Mr. Pearson's death. The total extent of the
collection is now 1,200 feet.
St-Laurent, Rt. Hon. L.S. The file list to the St-Laurent Papers was completed,
typed and bound and is now available to researchers. Several additional
accessions, amounting to approximately 40 feet, were received. One was
received from Mrs. G.F. Lafferty, Mr. St-Laurent's daughter, who forwarded
correspondence, photographs, clippings and memoranda from the Quebec
City residence of the former Prime Minister. A collection of newspaper
clippings, compiled by the Canadian Press Clipping Service, was also
received and accessioned. The total extent of the St-Laurent Papers is now
275 feet.
PUBLIC AFFAIRS SECTION — The Public Affairs Section was created in June
1973 from the former Post-Confederation Section, with responsibilities for all
military, judicial, diplomatic, public service and political (excluding Prime
Ministers') manuscripts from the post-Confederation era. This includes custodial
and reference responsibilities for materials Inventoried in Manuscript Groups 27
and 32 (political papers), as well as relevant portions of MGs 28, 29, 30 and 31.
The Section has acquisition responsibilities in each of the above subject
areas. There is an ongoing program in the naval and military field, and some work
has been undertaken in acquiring archival materials of the judiciary and the public
service. In the political field, it has seemed practical to concentrate activity on
short-term projects, and separate efforts to identify and acquire archives of
individuals prominent in the Diefenbaker and Pearson administrations have been
undertaken. 38
PUBLIC ARCHIVES REPORT 1973-1974
Efforts have been made to extend archival arrangements with cabinet
ministers, members of parliament and public servants, by means of which the
Archives offers security storage for their dormant records. These records are not
available for public reference. Under this program a number of unite were
received for deposit during the year: Andras, Hon. Robert, 330 feet; Gillespie, Hon.
Alastair, 33 feet; Juneau, Pierre, 7 feet; Roebuck, Hon. A.W., additional, 5 feet.
Accessions
GOVERNORS GENERAL AND ASSOCIATED INDIVIDUALS
Massey Family Papers. Correspondence, speeches and publications of Vincent
Massey covering the period 1920-1960. Presented by Mr. Hart Massey.
(5 inches, additional)
Vanier, Rt. Hon. Georges-P. (1888-1967). Correspondence and notes of Mr.
Robert Speaight used in the preparation of his Vanier biography. Presented
by Mr. Speaight. (6 inches, additional)
Willis-O'Connor Family Papers. Correspondence, notes, diaries, newspaper
clippings and publications of Daniel O'Connor (1796-1858), Col. Henry Willis-
O'Connor (1886-1957) and Mrs. Hyacinth Willis-O'Connor. Presented by Mrs.
Mélodie Massey and Mr. H.R. Willis-O'Connor. (2 feet 4 inches, additional)
POLITICAL ORGANIZATIONS
Cooperative Commonwealth Federation (est. 1932). Correspondence, clippings
and pamphlets of anti-CCF propaganda, and correspondence concerning
communist activities and the Communist Party of Canada, 1933-1956.
Presented by W.D. Young of Vancouver, British Columbia. (1 foot)
Clippings, pamphlets and some correspondence relating to the CCF,
1940-1959. Presented by the New Democratic Party. (7 feet, additional)
Liberal Federation of Canada (est. 1932). Correspondence, memoranda and
printed material relating to the activities of the Liberal Federation, including
records of the National Federation of Liberal Women of Canada, 1940-1972.
Presented by the Liberal Party of Canada. (38 feet, additional)
New Democratic Party (est. 1960). Correspondence, reports and memoranda on
the early years of the Party, 1960-1968. Presented by the NDP. (15 feet,
additional)
Progressive Conservative Party. Correspondence, memoranda and printed
material relating to all aspects of Party activity and organization, 1920-1969.
Presented by the Progressive Conservative Party of Canada. (450 feet,
additional)
POLITICAL FIGURES
Black, Martha Louise (1886-1957). Author and politician. Photocopies of
correspondence with Mr. Otto Nordling, 1950-1965. Presented by Mr. Otto
Nordling. (32 pages, additional)
Blair, D. Gordon (b. 1919- ). Member of Parliament. Files relating to Blair's
career in the Ontario Liberal Party and as Member of Parliament for Grenville
Carleton, 1960-1970. Presented by Mr. Gordon Blair. (50 feet) HISTORICAL BRANCH
Some selected items covering the period 1936 to 1972. From the Progressive Conservative
Party Papers.
Desmarais, Stanislas-E. (1872-1948). Député. Correspondance, notamment au
sujet de la compagnie Huof Rifle Automatic Attachment Company Limited et
de la carrière politique de S.-E. Desmarais dont des lettres de Taschereau,
Mackenzie King et Godbout. Présenté par M. John Desmarais. (1 pouce)
Drew, Hon. George (1894-1973). Leader of the Opposition. Correspondence,
1941-1972; press clippings, 1928-1972; speeches, 1943-1948; diaries, notes,
scrap-books, awards. Presented by the Drew Family. (18 feet)
Fergusson, Hon. Muriel (b. 1899). Speaker of the Senate. Scrap-books of
clippings relating to Senator Fergusson's career and to the status of women,
1943-1972. Presented by Senator Fergusson. (3 feet)
Francis, C. Lloyd (b. 1920). Member of Parliament. Pamphlets and brochures
relating to Lloyd Francis' political career as Member of Parliament for
Carleton and Ottawa West, 1965-1972. Presented by Lloyd Francis. (3 feet)
Green, Hon. Howard C. (b. 1895). Cabinet minister. Files relating to Canadian
external policy, 1959-1963. Presented by Mr. Green, Vancouver. (6 feet)
Heaps, Abraham A. (1889-1954). Member of Parliament. Correspondence and
clippings related to the career of A.A. Heaps, Independent Labour M.P. for
Winnipeg, 1913-1954, including notes on the Winnipeg General Strike of
1919. Presented by Leo Heaps. (6 inches) 40 PUBLIC ARCHIVES REPORT 1973-1974
Kierans, Hon. Eric (b. 1914). Cabinet minister. Correspondence, speeches, notes
and publications. Presented by Mr. Kierans. (34 feet)
MacNaughton, Hon. Alan A. (b. 1903). Speaker of the House of Commons. Papers
consist of correspondence, memoranda, speeches, scrap-books, visitor's
books and printed material relating to Senator MacNaughton's political career
as a Member of Parliament and Speaker of the House of Commons and the
Senate. Presented by Mr. MacNaughton. (10 feet 8 inches)
MacPherson, Robert G. (1889-1926). Member of Parliament. Correspondence,
scrap-book and clippings dealing mainly with Oriental immigration.
Presented by Mr. Grant Deachman. (4 inches)
MacRae, John Chester (b. 1912). Member of Parliament. Correspondence and
subject files concerning MacRae's career in the House of Commons.
Presented in 1973 by J. Chester MacRae. (6 inches)
Martin, Hon. Paul (b. 1903). Cabinet minister. Correspondence, memoranda,
notes, speeches, articles, personal and subject clippings, 1925-1968.
Presented by Senator Martin. (250 feet)
Stanbury, Richard J. (b. 1923). Senator. Papers consist of correspondence,
1968-1973, while Stanbury was President of the Liberal Federation of
Canada. Presented by Senator R.J. Stanbury. (1 foot 4 inches)
Stevens, Hon. H.H. (1878-1973). Cabinet minister. Files relating to Stevens' career
in politics and business. Presented by the Stevens Family of Vancouver.
(25 feet, additional)
Thomas, Gladys (Mrs. W.H.A.) (b. 1895). Photographs of Mrs. Thomas' early life
on an Alberta ranch, and scrap-books containing clippings relating to her
husband's career in Parliament. Presented by Mrs. Thomas. (1 foot)
Tweed, Thomas (1852-1906). Legislator. Diary of Thomas Tweed's trip to Europe
in 1905-1906. Presented by Mrs. T.W. Tweed, Toronto, Ontario. (V* inch)
Wahn, Ian (b. 1916). Member of Parliament. Subject and nominal files, 1963-1972,
relating to constituency matters, the External Affairs and National Defence
Committee and government business. Presented by Mr. Ian Wahn. (6 feet)
Wallace Family. Microfilm copy of Wallace Family correspondence, including
some political correspondence of N. Clarke and Thomas Wallace, and
business papers of Thomas Wallace, 1826-1902. Microfilmed from originals
in the possession of William Young, (microfilm, I reel)
Woodsworth, James Shaver (1874-1942). Leader of the CCF Party.
Correspondence, scrap-books, publications by and about Woodsworth, and
photographs. Lucy L. Woodsworth's Diary, 1934. Presented by Mrs. Grace
Maclnnis. (1 foot, additional)
PUBLIC SERVICE AND JUDICIARY
Abbott, Hon. Douglas G (b. 1899). Cabinet minister and justice. Correspondence
and reports concerning Abbott's activities as Justice of the Supreme Court of
Canada, 1969-1973. Presented by Mr. Abbott. (11 feet, additional)
Heeney, Arnold D.P. (1902-1970). Diplomat. Diaries, 1962-1969. (8 inches,
additional) HISTORICAL BRANCH 41
Lambart, Frederick H.J. Public servant. Diaries of F.H.J. Lambart, engineer and
member of the Geodetic Survey of Canada, 1905-1939. Presented by Miss
Evelyn Lambart. (2 feet)
Parkinson, Joseph F. (b. 1904). Public servant. The collection consists of
correspondence and memoranda, addresses and speeches, printed reports
and press releases relating to Mr. Parkinson's activities with the Wartime
Prices and Trade Board, the World Bank and the International Monetary
Fund. Presented by J.F. Parkinson. (8 inches)
Burns, Lieut-Gen. E.L.M. Manuscripts of his books, including Manpower in the
Canadian Army and Megamurder. Presented by E.L.M. Burns. (11 feet,
additional)
Gariépy, Léo (b. 1912). Collector and soldier. Correspondence, photographs and
clippings relating to Gariépy's project of raising a Canadian tank and
establishing it as a memorial at Courseulles-sur-Mer, Normandy. (4 inches)
Hall, Henry F. (1896-1937). Military officer. Two trench log-books collected by
Major H.F. Hall, M.C. while on duty on the Western Front, 1915-1916.
Presented by Mr. John Hall of Ottawa, through the Directorate of History,
Department of National Defence. (1 inch)
Holder, Lieut-Col. G.G.K. (b. 1894). Military officer. Records of the 28th Battalion,
C.E.F. retained by the Unit on its return to Canada; paybooks and individual
correspondence; correspondence of the Battalion Association regarding
Battle Honours. Presented by G.G.K. Holder, through Mr. S.D. MacGowan.
(1 foot)
Howland, Harry H. (b. 1889). Soldier and author. The material consists of a
transcript for a book entitled March With Me, an autobiography by Harry
Howland relating to his experiences with the 7th Battalion — 1st British
Columbia Regiment during World War I. Presented by Harry Howland.
(2 inches)
McNaughton, Hon. A.G.L. (1887-1966). Military officer and cabinet minister. Copy
of a speech of Andrew G.L. McNaughton delivered 24 March 1914 to the
Montreal Electrical Association. Presented by W.R. Meredith, Q.C., Ottawa,
Ontario. (23 pages, additional)
Murray, Rear-Admiral Leonard Warren (1896-1971). Naval officer.
Correspondence, memoranda, notes, certificates and clippings relating to
Admiral Murray's naval career, including his role as Commander-in-Chief,
Canadian North West Atlantic and the "V.E. Day" Riots in Halifax, 1910-1972.
Originals transferred from the Canadian War Museum. (1 foot 8 inches,
additional)
Papineau, Talbot Mercer (1883-1917). Military officer. Papineau's letters to his
mother, with letters he received from third parties, 1914-1921. Acquired with
the Papineau Collection. (8 inches)
Pullen, Major E.F. Military officer. Xerox copy of diary maintained by Puilen during
service in the Boer War and World War I. Copies of correspondence, clippings 42 PUBLIC ARCHIVES REPORT 1973-1974
and memoranda relating to the discovery and operation of the Alexo Mining
Company of Northern Ontario. Presented by Mrs. J.N. Brough of Ottawa.
(2 inches)
Spilett, Ernest Jasper (1887-1964). Soldier. Typed transcripts of a letter and
reminiscences written by Sgt. E.J. Spilett of the 46th Battalion (Pioneer
Section), C.E.F. relating to his experiences in France, 1917-1919. Presented
by Mrs. Kathleen F. Gibson, Edmonton, through the Directorate of History,
Department of National Defence. (17 pages)
Wallace, Lieut. John Francis (b. 1921). Military officer. Narrative of the 1943 Sicily
campaign written by Lieut. Wallace in 1945. Presented by Mr. Wallace through
the Directorate of History, Department of National Defence. (34 pages)
SOCIO-ECONOMIC SECTION — The Socio-Economic Section was established
in June 1973 from the former Post-Confederation Section. Broadly defined, its
acquisition, custodial and reference responsibilities extend to all private
manuscripts in the post-confederation era which are nonpolitical.
In terms of manuscript groups, the Section has custodial and reference
responsibilities for the larger portions of Manuscript Groups 28, 29, 30 and 31.
During the fiscal year 1973-1974, the very active acquisitions program of the
Socio-Economic Section was further expanded. Good progress was made in
acquiring research material to augment the national collections in the areas of
Canadian Arts, Business, Labour, Sports and in the Medical and Scientific field.
In addition to these already established acquisition areas, archivists devoted
considerable time to acquiring papers in the areas of Northern Exploration and
Development, Canadian Aviation, Protection of Environment, Education and
research material on the role of Women in Canadian history.
Work on the revision and publication of inventories has continued. Last year
the inventories for Manuscript Groups 26 and 27 were revised and published. This
year a team of archivists revised Manuscript Group 29 and the new inventory is
scheduled for publication late in 1974. Also, it is expected that a beginning will be
made on the revision of Manuscript Group 30.
During 1973-1974 the Section acquired a large number of collections which
are listed under the following headings: Arts, Business, Labour, Sports, Medical
and Scientific, and Archival Material acquired in other fields.
Accessions
ARTS
Aitken, Kate (1890-1971). Broadcaster. Correspondence, scripts, photographs
and printed material documenting the career of Kate Aitken were presented
by Mrs. Aitken's daughters, Mrs. C. Thompson, London, Ontario and Mrs. R.
Hortop, Mississauga, Ontario, (ca. 25 feet)
Canadian Conference of the Arts (est. 1945). Records of the Canadian Conference
of the Arts were presented by the Canadian Conference of the Arts and Mrs.
E. Ransom, Toronto, (ca. 40 feet)
Cuthbertson, George Adrian (1898-1969). Artist. Manuscript and illustrations for
his Canadian Transportation Catalogue (unpublished). Presented by Mrs. J.D.
Gardner, Ottawa, 1973. (6 feet) HISTORICAL BRANCH
Empry, Gino. Public relations. Papers relating to productions of the Spring Thaw
review. Presented by Gino Empry, Toronto, Ontario, (ca. 5 feet)
Festival of Underground Theatre, 1970 and Renaissance, 1971. Records of these
two Toronto festivals were acquired from Mr. Ken Gass, Toronto, Ontario.
(2 feet)
Glassco, John (b. 1909). Writer. Correspondence, manuscripts, translations and
printed material relating to the literary career and private life of John Glassco,
1924-1971. Acquired from Montreal Book Auctions. (2 feet 3 inches)
Grandbois, Alain (né en 1900). Écrivain. Manuscrits autographes de deux livres et
de cent causeries radiophoniques d'Alain Grandbois, 1950-1952. Acquis
d'Alain Grandbois. (16 pouces)
Gustafson, David (b. 1941). Director and writer. Correspondence, manuscripts
and typescripts, reports on theatre, theatre programs and promotional
material, 1965-1973. Acquired from Dr. Gustafson of Toronto. (1 foot 4
inches, additional)
Hamel, Guy F. Claude (b. 1935). Patriarch and author. Manuscripts and printed
material documenting the careers of Claude Hamel as author and as Claudius
I, Universal Patriarch of the Old Roman Catholic Church were presented by
Claude Hamel. (ca. 7 feet)
Klein, Abraham Moses (1909-1972). Poet. Correspondence, manuscripts,
research material and clippings relating to the career and personal life of A.M.
Klein, 1922-1969. Acquired from Colman Klein and Sandor J. Klein of
Montreal. (10 feet)
McCurry, Mrs. Harold (d. 1973). Papers and photographs relating to Mrs. McCurry
and her family, including material of her uncle, the poet Archibald Lampman,
were donated by her daughter, Mrs. A. Johnston, Ottawa, Ontario, (ca. 1 foot
6 inches)
Morawetz, Oskar (b. 1917). Composer. Manuscripts, programs, scrap-books and
copies of correspondence documenting the career of Dr. Morawetz.
Presented by Dr. Oskar Morawetz, Toronto, (ca. 2 feet 6 inches)
Newman, Archibald Hamilton (b. 1905). Journalist and public relations man.
Correspondence, published and unpublished articles, miscellaneous material
relating to Polymer Corporation; Gloucester Ward, Ottawa; Magazine Digest
and Elson Club, 1918-1973. Presented by Archibald Newman, Ottawa,
Ontario. (8 inches)
Parkin, G. Raleigh (b. 1896). Papers relating to Mr. Parkin's various activities,
including the collection of material documenting the life of his father, Sir
George Parkin, were acquired from Mr. G. Raleigh Parkin, Montreal, Quebec.
(16 feet)
Professional Photographers of Canada (est. 1947). General correspondence,
organizational and financial records and material documenting branch
expansion were acquired from the Professional Photographers of Canada
through the Picture Division. (7 feet)
Schull, Joseph (b. 1910). Writer. Correspondence and manuscripts of radio plays,
television plays, books and short stories, ca. 1941-1971. Acquired from Mr.
Schull. (47 feet) PUBLIC ARCHIVES REPORT 1973-1974
The poet A.M. Klein in July 1926, the summer before his freshman year at McGill University.
Stursberg, Peter (b. 1913). Journalist. Transcripts of interviews made by Mr.
Stursberg while doing research for a book on the Diefenbaker years, 1968,
1971-1973. Presented by Mr. Stursberg. (5 inches)
Theatre Canada (Dominion Drama Festival). Additional papers were received from
the Ottawa and Toronto offices of Theatre Canada, (ca. 25 feet)
Toronto Camera Club (est. 1885). The records of the Toronto Camera Club
including lists of lantern slides for exhibitions, exhibition catalogues, minute
books, cash books, scrap-books and clippings, 1888-1966. Transferred from
the Toronto Camera Club through the courtesy of the Picture Division. (4 feet
4 inches) HISTORICAL BRANCH 45
Tweed, Tommy (1908-1971). Author and actor. Additional papers, including
manuscripts and notes were presented by Mrs. T.W. Tweed, Toronto, Ontario.
(6 inches)
Wilson, Marian. Arts administrator. Papers relating to her activities with various
arts organizations were presented by Mrs. Marian Wilson, Toronto, Ontario,
(ca. 8 feet)
BUSINESS
Canadian Freight Association (Montreal). Minutes of meetings of the Freight
Committee of the Association and other committees, dockets for committee
meetings, circular letters and other association papers. Includes some
material on the Eastern Canadian Passenger Association. Received in 1973
from the University of Western Ontario. (23 feet)
Canadian Pacific Airlines (CP Air, 1942- , Vancouver). Microfilm copy of the
two scrap-books containing correspondence, memoranda, pamphlets,
photographs, publicity releases, historical sketches and clippings and a
photostat copy of a newspaper article on Grant McConachie, 1925-1973. Lent
for photocopying by CP Air in 1973. (2 reels and 1 photostat)
Canadian Passenger Association (Montreal). Extensive subject files relating to the
provision of passenger services by Canadian railways and the administration
of rail rates. Included is a card index created by the Association. Obtained
from the Association through the CNR in 1972. (38 feet)
Dominion Glass Company Limited (1913- , Montreal). Minute books, annual
reports, catalogues, stock records, sales and legal records, land titles and
labour agreements. Collection embraces the records of preceding companies, including Sydenham Glass, Diamond Glass, Diamond Flint Glass
and Jefferson Glass. Material dates from 1866 to 1959. Presented by the
Dominion Glass Company Limited in 1973. (10 feet)
Home Bank of Canada (1903-1923, Toronto). Minute books, head office files,
ledgers, registers, branch office files, correspondence, records relating to the
winding up of the Bank's affairs, evidence presented to the Royal Commission
on the Home Bank, records of the Home Bank Depositors Relief Association
and records of I.E. Weldon, K.C., 1878-1936. Presented by the University of
Waterloo in 1972. (450 feet)
Industrial Mortgage and Savings Company (1889- , Sarnia). After 1928 the
Company's name was Industrial Mortgage and Trust Company.
Correspondence with Messrs: J.S. Symington and D.N. Sinclair, managers of
the Company, regarding business and some personal matters. This collection
dating from 1891 to 1931 was placed in the Public Archives by Mr. George
Smith of Brights Grove, Ontario in 1962. (15 feet)
Montreal Board of Trade (1822- , Montreal). Minute books, Executive
Committee Minute Books, records of general and annual meetings, and
annual reports of the Montreal Board of Trade; minute books and letterbook
of the Dominion Board of Trade. Collection date from 1822 to 1952. Copied
from the originals in the possession of the Montreal Board of Trade in 1973.
(28 reels) 46 PUBLIC ARCHIVES REPORT 1973-1974
Reid and Christie Families (Cumberland County, Nova Scotia). Xerox copies of
personal and business records relating to the Reid and Christie families of
Cumberland County, Nova Scotia and to their businesses which were located
in several small communities in the area. Material includes letters and
invoices, and it dates from 1836 to 1913. Presented by Mrs. Helen Roberta
Elliott of London, England in 1973. (4 feet)
Robert Reford Company (1876- , Montreal). A series of letterbooks, including
the private and business letters, accounts and shipping arrangements of the
William Ross Company, Toronto (1852-1865), the Reford and Dillon
Company, Toronto and Montreal (1866-1876) and the Robert Reford
Company, Montreal (1876-1911). Also included is a letterbook relating to the
Royal Commission on Transportation, dated 1905-1907. Donated to the
Archives by Mr. Eric Reford in 1973. (8 feet)
Robson-Lang Leathers Limited (1865- , Oshawa). The collection consists of
the historical records of Robson-Lang Leathers Limited from 1865 to 1925
and includes letterbooks, account books, photographs and clippings.
Presented in 1973 by Mrs. Charles Robson. (8 feet)
LABOUR
Co-operative Press Association (est. 1945). News releases, 1961-1971. Deposited
by Mr. Morden Lazarus. (3 feet 6 inches)
Forsey, Eugene A. (b. 1904). Political scientist and senator. Correspondence and
subject files, also memoranda and drafts of the Third Report of the Special
Joint Committee of the Senate and House of Commons on the Constitution of
Canada, 1944-1972. Presented by Dr. Eugene A. Forsey. (1 foot 5 inches,
additional)
Jacques, Norman. Working papers, reports, election broadsides and newspapers
collected when Mr. Jacques was active in Local 598, International Union of
Mine, Mill and Smelter Workers of America, especially during the period from
1952-1959 when he was Financial Secretary of the Local; 1947-1960.
Presented by Mr. Jacques. (10 inches)
Kearnes, William D. (1896-1971). Records collected during his career in the
Toronto trade movement, including documentation relating to Beverage
Dispensers International Union, Local 280; the Toronto District Trades and
Labour Council; the Labour Participation Project of the Community Chest of
Greater Toronto; the Labour Council of Metropolitan Toronto. Presented in
1973 by Mr. E. Chmielewski. (2 feet)
Ontario Federation of Labour (est. 1957). Executive Board and Council minutes;
convention proceedings, reports and statements. Files of the President and
Secretary-Treasurer. Also, records of the Ontario Provincial Federation of
Labour (affiliated with the Trades and Labor Congress of Canada) and subject
files on the merger of the Canadian Congress of Labor and the Trades and
Labor Congress of Canada; 1944-1971. Presented by the Federation. (6 feet
3 inches)
Printing Pressmen and Assistants Union, Local 10 (est. 1880). Microfilm copy of
the Minute Book of Local 10, Printing Pressmen and Assistants Union,
Toronto, 1880-1890. Copying arranged by Mr. Edward Seymour of the Textile
Workers Union of America. (2 feet) HISTORICAL BRANCH 47
Rea, J.E. (b. 1931). Transcripts of interviews with Marshall J. Gouvin, Michael
Harris, Chester King, Stanley Knowles, Michael Korab, Norman Penner, Mitch
Sago, CE. Simonlte and Fred Tipping, 1969-1970. Copied from originals in
the possession of Professor Rea, Winnipeg, Manitoba. (137 pages)
Toronto District Labour Council (est. 1881). General correspondence files,
committee minutes and reports, and subject files, 1956-1972. Donated by the
Council, (ca. 35 feet, additional)
United Packinghouse, Food and Allied Workers of America (est. 1943). Records of
the Canadian district headquarters, Including minutes of international
executives' board meetings, reports of organizers and locals, negotiation and
grievance files, and scrap-books. Also included are bound copies of the
United Packinghouse Worker and copies of the staff newsletter; 1943-1967.
Presented in 1973 by the Canadian Food and Allied Workers Union, (ca.
40 feet)
SPORTS
Amateur Athletic Union of Canada (1884-1970). Xerox copies and original annual
minutes of the Union, 1884-1898, 1908-1936, 1938-1969. Presented by the
Union through Mr. John Andru of the Canadian Fencing Association. (1 foot,
additional)
Canadian Amateur Football Association (est. 1967). Correspondence, minutes,
financial records and reports concerning various provincial bodies and the
junior and senior national playdowns. Also, correspondence files of the
various committees of the Canadian Rugby Union; 1949-1973. Presented by
the Canadian Amateur Football Association. (6 feet 4 inches)
Canadian Figure Skating Association (est. 1914). Minutes, reports, financial
statements, correspondence, publications, ruiebooks, championship results
and photographs, 1913-1950, 1953-1972. Transferred to the Archives by the
Executive Manager of the Canadian Figure Skating Association. (8 feet)
Canadian Intercollegiate Athletic Union (est. 1961). Minutes, correspondence,
reports, financial statements and subject files of the CIAU, 1957-1971.
Transferred to the Archives by the Executive Director of the CIAU. (3 feet
4 inches)
Canadian Water Ski Association (est. 1950). Correspondence, subject files,
bulletins and minutes of the Association. Also, correspondence files, score
sheets and photographs of the 9th and 10th World Championships;
1950-1972. Transferred by the Executive Director of the Canadian Water Ski
Association. (2 feet)
Federation of Canadian Archers (est. 1927). Minutes, correspondence and
directives of the Executive as well as files concerning nominations, elections
and the amateur — professional question, championship results and files
concerning leadership clinics and instructional programs, 1951-1971.
Transferred from the Federation of Canadian Archers. (2 feet 4 inches,
additional)
Gladish, William M. Newspaperman. Newspaper clippings, brochures and a
scrapbook concerning cycling, lacrosse and track and field. Also, back issues 48 PUBLIC ARCHIVES REPORT 1973-1974
of the Quebec Mercury, the Canadian Aviation Magazine and the Canadian
Motion Picture Yearbooks; 1814, 1910, 1932-1933, 1950-1955. Presented by
Mr. William Gladish of Ottawa. (1 foot, additional)
Gorman, Thomas Patrick (1886-1961). Sports promoter, manager and coach.
Correspondence, photographs, programs and financial records reflecting
T.P. Gorman's lengthy and varied career in the sports world. Presented to the
Archives by Mr. Frank Gorman. (14 inches)
Hitchman, Fred Lionel (1901-1961). Hockey player. Scrap-books of
newsclippings, programs, photographs, correspondence and a 1923 Hockey
Yearbook, 1920-1969. Presented by Mrs. Claude Colburn of Ottawa. (3 feet)
Hockey Hall of Fame (est. 1961). Microfilm copies of scrap-books illustrating the
careers of "Newsy" Lalonde, Tom Flanagan, Harry Watson, John L. Scholes
and Leila Brooks. Also, a scrap-book of clippings concerning the old National
Hockey Association compiled by Mr. Hugh Joseph of Quebec City;
1890-1955. Copied from the originals in the possession of the Hockey Hall of
Fame, Toronto, Ontario. (2 reels, additional)
MEDICAL AND SCIENTIFIC
Canadian Sociology and Anthropology Association (est. 1965). Minutes of
Executive Committee and annual general meetings, Executive Committee
reports, financial statements, briefs, bulletins and a copy of the CSAA
Constitution and Amendments. Presented by the Association. (4 inches)
Davies, Frank T. (b. 1904). Geophysicist. Copies of the log-book and diary of F.T.
Davies kept during the Canadian Polar Year Expedition, 1932-1933.
Presented by Mr. Frank T. Davies. (IV2 inches)
Hanna, Dr. William Fielding (1892-1972). Plant pathologist. Correspondence
concerning Dr. Hanna's relations with various national and international
societies, as well as correspondence concerning the U.S.S.R. Agricultural
Exhibition, 1954 and the 9th International Botanical Congress; 1946-1958.
Transferred from the Department of Agriculture in 1972. (1 foot)
Herzberg, Dr. Gerhard (b. 1904). Physicist. Office correspondence (1928-1940,
1950-1962) relating to his research, administrative matters and his move from
Germany to Canada. Presented by Dr. Herzberg in 1972. (11 feet)
Macphail, Sir Andrew (1864-1938). Pathologist and author. Correspondence with
friends, colleagues and such literary and political notables as Marjorie
Pickthall, Robert Tait McKenzie, Archibald MacMechan, E.W. Thomson,
William E. Marshall, John St. Loe Strachey, Sir Robert Borden, Lord Grey and
Lord Beaverbrook, 1890-1939. Presented by Mrs. L.M. Lindsay of Montreal.
(16 inches, additional)
McDougal, John A. (1868-1935). Mining engineer. Copies of John McDougal's
diary of his journey to the Klondike gold fields and a report on mining
conditions in the Yukon, 1898,1906. Copied from originals in the possession
of Miss Mary McDougal of Vancouver. (1 inch)
Military Engineers Association of Canada. Minutes, correspondence, memoranda
and memorabilia relating to the Association's activities. Presented by the
Association. (12 feet, additional) HISTORICAL BRANCH 49
Royal Geographical Society Collection. Microfilm copies of correspondence,
photographs, maps, sketches and memoranda concerning Arctic exploration.
Also, memoranda and correspondence concerning the Palliser Expedition;
1804, 1830-1862. Copied from the originals in the possession of the Royal
Geographical Society. (2 reels, additional)
Simpson, John. Civil engineer. Tenders, estimates and specifications of work for
such railways as the Canadian Pacific Railway, the Scottish Central Railway,
the Toronto Grey and Bruce Railway, the Atlantic and Northwest Railway, the
Ontario and Quebec Railway and others. Also, specifications and tenders
from the Toronto Engineers Office; 1859-1892. Acquired from Montreal Book
Auctions. (1 foot)
RESEARCH MATERIAL ACQUIRED IN OTHER FIELDS
Arctic Institute of North America (est. 1944). General correspondence, minutes of
meetings and publications. Also, files from the office of the editor of Arctic;
1959-1969. Presented by the Institute. (32 feet)
Barker, Lieut-Col. William George (1894-1930). Aviator. Xerox copies of the
World War I combat report book, the pilot's flying log, air combat records and
reports of W.G. Barker, V.C. Also, a one page report on Barker by Air Vice-
Marshal R. Brooke-Popham and extracts from the London Gazette
documenting Barker's numerous decorations; 1916-1919,1926. Copied from
originals in the possession of Mrs. Gerald Greene, Toronto, Ontario.
(4 inches)
Bell, Alexander Graham (1847-1922). Inventor. Scrap-books were lent by the
Brant Historical Museum for microfilming. (4 inches)
Caldwell, John F. (b. 1892). Lawyer. Notes, diagrams and Eskimo vocabulary lists.
Typescript with photographs entitled "Ungava"; 1913-1920, 1949. Presented
by Mr. John F. Caldwell, Belfast, Northern Ireland. (1 inch)
Canadian Association of Consumers/Association canadienne des
consommateurs (f. 1947). Minutes and related papers of annual, executive
and Board of Directors' meetings, 1947-1968; resolutions and consumer
education material. Presented by the Association. (4 feet 8 inches)
Canadian Association of Latin American Studies (est. 1969). Copies of papers
which were presented at CALAS meetings at Winnipeg, Montreal and Mexico.
Also, material relating to the Executive for 1970, the Association's Newsletter,
the constitution, minutes, membership listings, booklets and clippings;
1969-1972. Presented by the Canadian Association of Latin American
Studies, through Myron J. Frankman, Department of Economics, McGill
University. (8 inches)
Canadian Association of University Teachers. Records of the Canadian
Association of University Teachers were presented by the Association,
(ca. 130 feet)
Canadian Federation of University Women (est. 1919). Correspondence, subject
files, annual and triennial reports, minutes, scrap-books, newsletters and
pamphlets, 1919-1972. Presented by the Federation. (14 feet) 50 PUBLIC ARCHIVES REPORT  1973-1974
Canadian Forestry Association (f. 1900). Minutes of annual meetings 1900-1964,
financial records and subject files; photographs and promotional material.
Presented by the Association, (ca. 30 feet)
Cleverdon, Catherine L. Author. Correspondence, clippings and pamphlets
acquired by Miss Cleverdon in the course of research for her book, The
Woman Suffrage Movement in Canada; 1941-1949. Presented by Miss
Catherine L. Cleverdon, Bronxville, New York, U.S.A. (4 inches)
Dallyn, Gordon Mealey (b. 1891). Forester and editor. Reports, essays, speeches,
articles and scrap-books relating to Gordon Dallyn's career as a forester and
as an official of the Canadian Forestry Association, 1914-1938. Presented by
Gordon Dallyn, Jr. (1 foot 8 inches)
Dunlop Family. Farmers. Photocopies of a diary recording life on a farm in
Southern Saskatchewan, 1922-1945. Copied from originals in the possession
of Mr. CD. Dunlop. (2 inches)
Federal War Services Commission of the Churches of Canada (1918-1926).
Correspondence, minutes and reports relating to the founding and dissolution
of the Commission, expenditure of funds and cooperation with the Chaplain
Service of Canada and Overseas, 1918-1926. Transferred from the Archives
Library. (4 inches)
Fullerton, Elmer G. (1893-1968). Aviator. Copies of correspondence and articles
relating to the flight to Fort Norman for Imperial Oil in 1921, Fullerton's logbook and other articles regarding early aviation development, 1936-1960.
Copied from the originals in the possession of Mrs. Elmer G. Fullerton of
Calgary, Alberta. (200 pages)
Hill and Hill Law Firm (est. 1857). Papers of the Firm consisting of wills, deeds,
transfers, assignments, court cases and other legal records, 1870-1960.
Presented by Charles Hill. (25 feet)
Jaworski, Squadron Leader (retired) Jack. Copies of Squadron Leader Jaworski's
reminiscences Cleared to Land as well as photographs illustrating his career,
ca. 1972. Copied from originals in the possession of Mr. Jaworski. (2 inches)
Larsen, Henry A. (1899-1964). Correspondence, notes, photographs, clippings,
publications and maps, ca. 1935-1964. Presented by Mr. Gorden Larsen.
(6 feet)
Also a typescript of Larson's The Big Ship presented by Mr. Frank Sheer.
(3V2 inches)
Legg, Herbert. Author. Research and correspondence files relating to the history
of the various customs stations in Western Canada, the Northwest Territories
and the Yukon, 1913-1970. Presented by Mr. Herbert Legg. (2 feet 4 inches)
McLean, Alexander Daniel (1896-1969). Air controller and aviator.
Correspondence, reports, photographs, scrap-books and log-books,
1914-1972. Presented by Mrs. A.D. McLean. (1 foot 6 inches)
McMillan, Stanley R. (b. 1905). Aviator. Copies of McMillan's scrap-book of news
clippings, files of correspondence and memorabilia. 1929-1969. Copied from
originals in the possession of Mr. S.R. McMillan of Edmonton, Alberta.
(2 inches) HISTORICAL BRANCH
51
Norrish, Wilbert H. (1892-1972). Surveys engineer. Correspondence, notes,
photographs and publications relating to his work with the Department of the
Interior, Queen's University and Ottawa Film Productions Ltd. Material,
1908-1941. Presented by Mrs. Eleanor Graham of Ottawa. (8 inches)
Oaks, Harold Anthony (1896-1968). Mining engineer and aviator.
Correspondence, diaries, military and business papers, drafts of articles,
speeches and news clippings, 1917-1968. Presented by Mrs. H.A. Oaks of
Toronto. (8 inches)
Ottawa Field-Naturalists Club (est. 1863). Minutes of council meetings and
minutes of annual meetings, 1863-1969. Presented by the Ottawa Field-
Naturalists Club. (1 foot 4 inches)
Payne, Walter L. CPR publicity agent. Pamphlets and scrap-books of clippings
and programs documenting Payne's career as a publicity agent whose task
was to promote travel and immigration to Canada, 1921-1959. Presented by
R.W. Payne, Montreal, Quebec. (1 foot)
Rochester, Lloyd B. (b. 1893). Mining engineer and prospector. List of aircraft and
aircraft log-books used by Prospectors Airways, 1929-1935. Also included
are articles by Rochester on Prospectors Airways Ltd., 1929-1973. Presented
by Mr. L.B. Rochester, Ottawa, Ontario. (138 pages)
Servicewomen and escorts relax at the leave centre operated by the YWCA in Saint John,
New Brunswick during World War II. From the Young Women's Christian Association of
Canada Papers. 52
PUBLIC ARCHIVES REPORT 1973-1974
Sims, A.G. Aviator. Copies of photograph albums, magazines and reports
illustrating Sims' career and the early years of Canadian commercial
avaiation, 1909,1924,1930-1931 and 1939-1959. Copied from originals in the
possession of Mr. A.G. Sims of Montreal. (6 inches)
Young Women's Christian Association (est. 1893). Minute books, reports,
correspondence, subject files, pamphlets and publications of the National
YWCA, 1895-1968. Presented by the YWCA. (ca. 50 feet)
NATIONAL ETHNIC ARCHIVES SECTION — The National Ethnic Archives is one
of the new Sections created in the Manuscript Division as part of the
reorganization which took place during the year. The National Ethnic Archives
began in 1972 as an element of the Pre-Confederation Section and by the
beginning of this fiscal year had a staff of four. Because of increased federal
commitment to multiculturalism, additional funds and staff were allocated to
collect and preserve archival records relating to Canada's cultural minorities.
The aim of the National Ethnic Archives is tne preservation of all archival
material of national significance relating to Canada's cultural minorities. These
documents will be arranged, described and made available to researchers. In
addition the Section seeks to stimulate in individuals and organizations an interest
in the preservation of historical material. Therefore, much of the Section's work
consists of creating a greater awareness to the importance of, nature of and need
for archival material. Each community is encouraged to take steps to protect its
documentary heritage, even though the material may remain in private possession
for a time.
The Section is divided into units headed by coordinators who are responsible
for locating, acquiring and making available to researchers archival collections
relating to cultural groups of North European, Central European, Eastern
European, Southwestern European and Afro-Asian origins. The coordinators
responsible for the last two also deal with groups of Latin American and Caribbean
origins. As collections usually include nontextual media, the Section actively
cooperates with other Divisions in the Archives by transferring relevant accessions
to them. One of the projects of the Section Is to transfer from microfilm to
magnetic computer tape the data on immigrants who arrived at Canadian ports.
By storing the data on magnetic tape the information may be automatically
retrieved and should prove of considerable value to historians, sociologists and
généalogiste.
Acquisitions
Barbera, Vito. Mr. Barbera is co-owner of FARO Film in Toronto which produces
Italian language television programs. Mr. Barbera has donated 16 reels of film
relating to the Italian community in the 1950's and he has promised to donate
further material. Films were transferred to the National Film Archives.
Canadian Polish Congress. The initial transfer includes the minutes of meetings,
records of conventions, correspondence and financial reports for the period
1943-1966. (1 foot 8 inches)
Canadian Ukrainian Youth Association, National Executive (est. 1931). Minutes of
meetings, correspondence, a financial convention and other records of the
national coordinating body of the Canadian Ukrainian Youth Association in
Canada, 1929-1969. (18 feet 8 inches) HISTORICAL BRANCH
Dr. Casimir G. Stanczykowski, a prominent Montreal broadcaster and leading advocate of
the public recognition of cultural minorities, presents part of his personal collection to Dr.
W.I. Smith, the Dominion Archivist.   ,
Cardinal, Kurt von. Personal records and newspaper clippings concerning the
establishment of the Trans-Canada Alliance of German Canadians in 1952,
the German Canadian community and immigration; 1950-1970's. (6 feet
6 inches, not yet arranged)
Dragan, George E. Mrs. Dragan began to transfer Dr. Dragan's valuable
photograph collection. Several hundred photographs have been accessioned
in the National Photograph Collection to date and more will be transferred
shortly. These photographs relate to the history of the Ukrainian Canadian
community, the history of medicine and of Western Canada.
Grittani, Joseph, Sr. Mr. Grittani was active in the Italian community in Toronto and
in fostering commercial relations with Italy. His donation includes personal
papers and photographs which were transferred to the National Photography
Collection. Additional donations will follow. (4 inches) 54
PUBLIC ARCHIVES REPORT 1973-1974
Ignatieff, Paul and Natalie. Memoirs written by Count and Countess Ignatieff.
Count Ignatieff was a minister of education in Czarist Russia and emigrated to
England and later to Canada after the Russian Revolution. Donated by his son
Vladimir Ignatieff. (4 inches)
// Giornale di Toronto. Complete documentation of sources and editorial work for
this Italian language newspaper for 1972 illustrating some of the actual
operations of the ethnic press. More material will be transferred next year.
(3 feet)
Lamberti, Carlo (b. 1882). Mr. Lamberti came to Canada in 1910 and worked in a
variety of trades but also as a teacher of voice in Toronto. He has written his
memoirs, a book-length manuscript on voice theory and various works of
fiction which he donated or will donate to the Archives. He was interviewed by
John Grohovaz and demonstrated a keen and lucid memory. Approximately
20 hours of tape will be transferred to the Historical Sound Recordings
Section. (1,500 pages)
Macioce, Aldo. Mr. Macioce is a printer and an active member of the Italian
community in Toronto. He has donated the newspapers // Progresso Italo-
Canadese 1929-1932, and will add more personal papers. (4 inches)
Maltese Canadian Society of Toronto (1922- ). The Public Archives has
undertaken to microfilm the minutes of meetings, correspondence and
financial records.
Orto Estonian Publishing House. Orto was the largest Estonian language
publishing firm outside the Soviet Union during the 1950's and 1960's. First
portion of the collection consists of manuscripts of novels and other books,
including Estonian translations of English-Canadian authors together with
some business records. (1 foot 8 inches)
Ottawa Vaad Ha'ir (Jewish Community Council). Minutes of meetings,
correspondence, financial and other records of Agudath Achim and Adath
Jeshurun Congregations, 1928-1955; marriage registers, 1899-1946; records
of related community organizations, chiefly the Ottawa Hebrew Benevolent
Society, 1902-1957. (4 feet 4 inches)
Rudnyckyj, Dr. J.B. Academician and linguist. The founder of the Department of
Slavic Studies at the University of Manitoba and a member of the Royal
Commission on Bilingualism and Biculturalism. Dr. Rudnyckyj donated his
papers relating to his career as scholar, author, administrator and activist in
the world-wide community of Ukrainian origin. The papers are at present
being sorted and arranged  (65 feet)
I
RESEARCH AND INQUIRIES SECTION — The Research and Inquiries Section
was established in August 1972 to coordinate in a central office all research
activities undertaken by clerical and professional staff in response to written
inquiries received in the Manuscript Division, and more recently, in the Public
Records Division.
The number of written inquiries received in the Manuscript and Public
Records Divisions in 1973-1974 increased by approximately 2 per cent over
1972-1973. Approximately 40 per cent of the inquiries handled by the Section HISTORICAL BRANCH 55
were of a genealogical nature. The remaining 60 per cent were inquiries received
from university students and professors, project researchers, archivists, authors,
local historians, editors and journalists.
Reference Room Unit — The Reference Room of the Manuscript Division contains
the Main Entry Catalogue, the inventories, card indexes and other finding aids
describing its holdings. An archivist is always on duty during working hours to
assist researchers and a reference desk clerk handles the registration process.
At present the Main Entry Catalogue gives the title of each unit, the location
reference, the terminal dates, the extent, the nature of the collection and a brief
note on the arrangement, provenance and identity of the creator. It contains some
7,000 entries of which 500 were inserted this year.
The inventories describe the main characteristics of a unit and serve as a
general introduction to the unit. The description consists of the unit title, the
nature, the terminal dates, the extent, the provenance and notes on the origin and
arrangement of the collection, and reference to any more detailed finding aids
available. Manuscript Group inventories now number 35.
Finding aids to units in the Manuscript Division now number 900. Each finding
aid is a detailed description of the contents of all or part of a unit. Prepared over a
number of years, the finding aids vary both in structure and quality of content.
Attempts at settling standards for the preparation of finding aids are being made
to ensure that the best possible finding aids are produced.
The number of card indexes in the Reference Room continues to grow, and
there are now 1.8 million cards. The largest card index is the British Military "C"
Series Index, consisting of 500,000 cards and describing the contents of military
records found in Record Group 8. The General Index, consisting of 100,000 cards,
continues to grow as the number of accessions and finding aids increase. It
contains cross-referenced subjects and nominal entries from inventories to new
accessions, and card indexes to 150 of the finding aids. However, this manual
operation no longer keeps abreast of the rapidly expanding holdings of the
Division and an automated information retrieval system is becoming a necessity.
New persons registering to use the research facilities of the Manuscript
Division were from four categories: 41 per cent were project researchers,
archivists, authors, local historians, editors and journalists; 36 per cent were
university students and professors; 16 per cent were genealogists; and 7 per cent
were employees of the federal government.
In response to a growing need to establish criteria for the standardization and
preparation of finding aids and other indexes in the Reference Room of the
Manuscript Division, the position of Reference Room Coordinator was established
and filled late in the fiscal year. The coordinator will begin projects aimed at
integrating and improving the Main Entry Catalogue, the finding aid network and
the card indexes.
Union List of Manuscripts Unit — The Union List of Manuscripts In Canadian
Repositories is a catalogue of unpublished manuscript material available to the
public in archival institutions across Canada. The first edition, published in 1968,
contained more than 11,000 entries from 124 repositories. These repositories
included federal, provincial and city archives, university archives and libraries,
church archives, historical societies and museums, and public libraries. 56 PUBLIC ARCHIVES REPORT 1973-1974
The second edition of this catalogue has been in preparation for some time.
Early in 1973, it was decided that this revised edition should be processed by
computer, using the Alphatext system. Some of the features of the Alphatext
system which we found attractive were: the capacity to correct errors without the
retyping of large sections of text; the automatic sorting of entries in alphabetical
order by title; the capacity to prepare the cross-reference index and the repository
index from the original input; and the possibility of preparing inventories of
holdings of the contributing repositories, should such inventories be required in
the future.
Two Alphatext terminals were installed and two terminal operators were hired
on contract. Six contract editors were also hired (three English language and three
French language) and two contract proofreaders (one French and one English).
Inputting was begun about the end of June 1973. By the end of February 1974, a
total of 21,360 out of an estimated 30,000 entries had been inserted. Nearly 200
institutions will be represented in the revised edition, which will probably consist of
three volumes.
Technical Services and Diffusion Unit — Acting upon the Secretary of State's
policy of cultural diffusion, the Public Archives began a program to make its
resources more accessible and better known to researchers and the general
public. One aspect of the Diffusion Program was the provision of microfilm copies
of selected historical sources to each provincial archives.
This year a copy of the papers of Sir Wilfrid Laurier was sent to each
provincial archives. Totalling 216,000 pages on 208 reels of microfilm, the Laurier
Papers constitute a prime source of information for studies on the late 19th and
early 20th centuries, a period in which Canada experienced tremendous growth.
Microfilming of federal government documents will continue to be an
important facet of the Diffusion Program. Each province will receive a copy of the
unprinted House of Commons Sessional Papers from 1916 to 1958, totalling about
500,000 pages. This year the papers to 1923 were filmed. The three Prairie
Provinces received 77 reels, about 180,000 pages of Immigration Branch records.
The remainder of the Upper Canada Sundries records were reproduced and sent
to the Ontario Provincial Archives. For British Columbia and the Maritime
Provinces, filming of the Postal Inspectors' reports was begun. These records
provide a great deal of information about the communities that are situated in
those provinces. For Quebec, work was begun on the Provincial Secretary's
Correspondence for Canada East.
These records will be filmed over a period of several years. In all, more than
400,000 pages of new microfilming were processed under the Diffusion Program
and 2,978 reels of film were sent to provincial archives.
Microfilming and Restoration — Microfilming of historical sources for the
preservation both of the originals and of the information, continued at a high rate.
More than 350,000 pages were filmed.
The restoration of the "C" Series continued. About 15,000 pages were
cleaned, repaired, deacidified and laminated. Other restoration work included the
repair of 18 charters and 355 pages of manuscript material, the repair and
mounting of 77 posters and the binding of 607 volumes. HISTORICAL BRANCH
57
Register of Dissertations — The 1974 edition of the Register of Dissertations
shows that the rate of growth of postgraduate research in Canadian history has
decreased. For the first time since its appearance in 1966, the Register had a
decline in the number of entries from 2,161 in 1973 to 2,121 in 1974, however, it
still remains a useful publication. The replies to a recent questionnaire reveal that
it is used as a guide to trends in research, to ensure that a topic is not already
being worked upon, to learn what thesis a student is engaged upon and to learn
what thesis an individual is supervising.
TABLE VIII
Manuscript and Public Records Divisions
Review of Selected Services, 1970-1974
1970-71
Accessions of Manuscripts (number) . 387 534
Accessions of Manuscripts
(linearfeet)  2,035 630
Accessions of Records (number)  153 142
Accessions of Records (linear feet) ... 3,371 2,899
Accessions of microfilm (reels)   2,097 1,234
Inquiries (written)   7,024 7,873
Registration of Researchers  2,786 3,370
Circulation of Manuscripts and
Records (volumes)  47,139 55,836
Circulation of Microfilm (reels)  19,612 20,040
InterUbrary Loans of Microfilm (reels)  . 2,639 3,136
Copies of Documents on Paper (pages) 105,742 97,714
Copies of Documents on Negative
Microfilm (pages)  37,150 24,171
3,546
49,383
20,259
3,456
132,110
3,871
68,040
15,754
3,981
199,152
29,355 43,015
Public Records Division
The Public Records Division was established on 1 April 1973 out of two
elements of the Manuscript Division: the Public Records Section and the public
service portion of the Auxiliary Services Section. The Division consists of four
Sections and one Unit. Three of the Sections have the same functions but are
differentiated according to the types of agencies for whose records each is
responsible. These Sections are: State and Military Records, Trade and
Communications Records, and Resource Records. The fourth Section, Public
Service, provides a common service to both the Public Records and Manuscript
Divisions. In addition, a Data Processing Unit provides for the listing and detailed
indexing of lists of files, and the processing of the Division's pubUcations. The
Chief of the Division is J. Atherton.
The Public Records Division is responsible for the appraisal, acquisition,
custody and servicing of the unpublished historical records created and received
by the various departments and agencies of the Government of Canada and its
predecessors. The holdings of the Division, which occupy over 10 miles of shelf
space, relate to and document all aspects of Canadian history from the 18th
century to the present. Their format includes dockets, files, letterbooks, registers,
indexes and similar types of written and typewritten documentation. Other media 58 PUBLIC ARCHIVES REPORT 1973-1974
received from government departments and agencies are transferred to the
various divisions responsible for their safekeeping, such as the Archives Library,
the National Map Collection, the Picture Division, the National Film Archives and
the Machine Readable Archives Division.
The role of the Division is to ensure that all departmental files that have lost
their administrative usefulness are examined, and that records with research
value are transferred to the Historical Branch of the Public Archives on a regular
and continuing basis. In this activity the Division works in close liaison and
cooperation with the staff of the Records Management Branch and the various
departmental records managers. In addition, the Division prepares and makes
available to researchers suitable inventories, lists, indexes and other finding aids.
The same functions are exercised by the Division in relation to the records of a
growing number of crown corporations (including the Canadian National
Railways) and royal commissions of enquiry. All the records in its custody have
been assembled, according to their source, into almost 100 record groups, each
representing a separate government office.
In December 1973, the Division began a search for all public records in the
custody of departments and agencies of the federal government, both
headquarters and field offices, that have not been included in departmental
records retention and disposal schedules. Most of these records are probably
over 30 years old and are no longer of administrative value to the creating offices.
If they are found to be of historical value, negotiations will be undertaken for their
transfer to the Public Archives. The first project in this survey involved visits by two
staff members, R. Peter Gillis and André Martineau, to the Regional Records
Centres in Winnipeg and Montreal, to survey the dormant records stored in each
location. In addition, Mr. Gillis visited the Manitoba Provincial Archives and made
several other contacts with a view to tracing the whereabouts of files created by
the old Department of the Interior. In March, Mr. Gillis and B. Corbett visited
several repositories in Alberta and Saskatchewan.
Accessions — The rate of accessions of records to the Division during 1973-1974
was curtailed because of a lack of shelf space in the Public Archives Building (the
situation will be rectified early in 1974-1975 with the acquisition of dormant
storage space in another building in the Ottawa area). During the whole fiscal year
the Division received 95 accessions containing 2,235 feet of records and 1,104
reels of microfilm (compared with 130 accessions of 7,190 feet and 1,162 reels
during 1972-1973). An estimated additional 10,000 feet of records were available
for transfer from the Records Centre and departments at the close of the fiscal
year. The more important accessions received during the year were:
Canadian Transport Commission. Numbered dockets created by the Board of
Transport Commissioners, the Air Transport Board and the Canadian
Maritime Commission, 1904-1957, 340 feet.
Committee to Survey the Organization and Work of the Canadian Pension
Commission. Records covering the organization and operations of the
Committee, including minutes, correspondence, briefs and submissions,
1965-1968, 8 feet.
External Affairs. Operational files of the' Canadian Embassy in Washington,
1927-1963, 93 feet. The "AR" (classified) series of Canada House records, HISTORICAL BRANCH 59
1936-1955, 42 feet. Central registry files from both the "1939" and "1940"
series, plus two feet of British Daily War Telegrams, 1939-1945, 27 feet.
Finance. Registry files dealing with economic development and resource
programs, 1950-1970, 22 feet. Files relating to international programs and
international economic relations, 1962-1969, 25 feet.
Indian Affairs Branch. Records from the Maniwaki Agency Office, 1868-1967; the
Sept-Iles District Office, 1923-1970; the Restigouche Agency Office,
1925-1971; the Fort Smith Agency Office, 1946-1969: 34 feet. Maritime
Provinces Field Office records documenting various aspects of administration
for the Miramichi Agency, 1923-1969; the Saint John River Agency,
1935-1971; the Eskasoni Agency, 1939-1970; the Amherst Region,
1942-1970; the Shubénacadie Agency, 1948-1969: 93 feet.
Labour. Collective agreements between unions and companies, 1919-1962,
92 feet. Records of the Women's Bureau; reports from various United Nations
commissions, committees, councils and programs; despatches and
correspondence concerning labour matters throughout the world: 1941-1972,
18 feet.
Militia and Defence. An unnumbered file regarding recruiting in England for the
Royal Canadian Navy and a roll book for the 1st (Brighton) Field Company,
1895-1903, 1912, 4 inches.
National Health and Welfare. Nutrition Division files concerning health services,
policy, the Committee on Food Analysis, the National Restaurant Association,
surveys, etc.; Child and Maternal Health Division files containing minutes of
meetings, correspondence and reports relating to organizations dealing with
the Division: 1920-1971, 58 feet.
National Research Council. Presidential files of Dr. C.J. Mackenzie dealing with
the early development of atomic energy in Canada, 1942-1947, 1 foot.
Northern Administration Branch. Registry files relating to such subjects as the
Yukon Gold Company, the Dominion Water Power Act, exhibitions, radio
stations, reindeer, hospitals, the DEW line, Eskimo housing and centennial
projects, 1897-1970, 9 feet.
Railways and Canals/Public Works/Transport. Reference books of transcribed
legal documents, registers and indexes of the Legal Branch, including a
minute book of the Commission for Improving the Navigation of the
St. Lawrence River, 1833-1835, and a register of deeds and leases of joint
defence projects, Canada and the U.S.A., 1934-1954: 1791-1957, 27 feet.
Railways and Canals /Transport Numbered files of the Railways Branch,
Department of Railways and Canals, plus Transport registry files 3206-3 to
3920-9 containing numbered correspondence of the Departments of Public
Works, and Railways and Canals, 1866-1936, 660 feet. The index cards to
these files were received In a separate accession totalling 30 feet.
Royal Commission on Bilingualism and Biculturalism. Additional records of the
Commission, including briefs, working papers, subject files, etc., 1963-1970,
29 feet. 60 PUBLIC ARCHIVES REPORT 1973-1974
Transport Files concerning the operations of the Canadian National (West Indies)
Steamships Company Limited, created by an officer of the Company who was
also an employee of the Department of Transport, 1925-1958, 8 inches.
Veterans Affairs, Veterans Land Administration. Reports on various activities of
the Administration, 1937-1967, 2 feet.
STATE AND MILITARY RECORDS SECTION — This Section is responsible for
the records created and collected by those government departments and
agencies concerned with central government administration or with military,
defence and related matters. Of major importance are the Orders in Council and
other records of the Privy Council of Canada dating from 1867 and the original
Sessional Papers of the Canadian Parliament dating from 1916, as well as the
records of the Treasury Board and the Departments of National Revenue and
Finance. Those interested in Canada's external relations frequently consult the
records of the Governor General's Office and the Department of External Affairs.
The military sources include the records of the Department of National Defence
and its predecessor, Militia and Defence. The staff of the Section consists of four
archivists, an archives assistant and two clerks. The Head of the Section is
J.W. O'Brien.
Because the extent of the new records accessioned by the Section was far
below the usual annual amount, an opportunity arose to place considerable
emphasis on the reduction of the backlog of unprocessed material and to carry
out further reorganization of the older records in custody. The Division's inventory
publication program included the inventories of many of this Section's record
groups, all of which were reviewed for the purpose of preparing each for eventual
publication. Progress was also made toward making available better finding aids
to some of the older records within some groups. The preparation of adequate
finding aids to the holdings, in the form of either typewritten or computerized
printouts, receives a high priority.
Defence Production. Over 600 feet of files in this group were boxed during the year
and a list of nearly half of these files was prepared.
External Affairs. Approximately 670 feet of central registry files, 1909-1939, were
boxed early in the year. During the last quarter, work was begun to prepare a
computerized finding aid for all of the records in this group.
Justice. The sorting and boxing of nearly 700 feet of central registry files, covering
the period 1853-1934, was completed during the year.
Militia and Defence. The inventory for all of the militia records in this group has
been completely rewritten and the records and finding aids reorganized
accordingly. Work has been started on the final arrangement and description
of the more than 3,000 feet of files of the Canadian Expeditionary Force,
1914-1919.
National Defence. A finding aid was prepared consisting of a list of central registry
files of all three services contained on 156 reels of microfilm. Approximately
1,000 such reels of microfilm remain to be listed.
Public Archives and National Library. A reorganization of the records In this group
was carried out and a complete finding aid was prepared at the same time. HISTORICAL BRANCH 61
Records of Parliament The microfilming of the unprinted Sessional Papers
(1916-1958) was begun during the third quarter of the year and the filming
completed up to the year 1925. This filming is part of the Archives Diffusion
Program.
RCMP. The reorganization of this group of records and the preparation of a
revised inventory and finding aids were completed during the year. The
inventory for this group is scheduled for publication very early in the
1974-1975 fiscal year.
Royal Commissions. During the second quarter the unpublished studies of the
Royal Commission on the Status of Women were microfilmed. Permission
was obtained from the Chairman to make these films available on interUbrary
loan subject to certain restrictions. Also during the year, the transcripts and
briefs of four other royal commissions were placed on microfilm, namely the
Commissions on Dominion-Provincial Relations, Taxation, Broadcasting and
Energy. Very late in the fiscal year the records of the Inquiry into the Non-
Medical Use of Drugs (Le Dain) were transferred to the Public Archives.
TRADE AND COMMUNICATIONS RECORDS SECTION — The Trade and
Communications Records Section is responsible for the records created and
collected by those government departments and agencies concerned with the
promotion and regulation of trade, commerce and communication. Among the
important record groups for which the Section is responsible are: Post Office
(RG 3), Public Works (RG 11), Transport (RG 12), Trade and Commerce (RG 20),
Canadian National Railways (RG 30), Statistics Canada (RG 31), Marine (RG 42),
Air Canada (RG 70), Canadian Government Exhibition Commission (RG 72) and
Corporations Branch of the Department of Consumer and Corporate Affairs (RG
95). The Section has been divided arbitrarily into several fields of interest: Trade,
Railway, Air and Water communications. There are specialists within each of these
areas. The staff of the.Section consists of four archivists, an archival assistant and
two clerks. The Head of the Section is André Martineau.
Post Office. During the past year the microfilming of the Post Office Impression
Books was completed and copies sent to the Post Office Museum. As part of
the Diffusion Program of the Historical Branch, the microfilming of the records
of Divisional Inspectors was also started. Upon completion, copies will be
distributed to the Archives of New Brunswick, Nova Scotia, Prince Edward
Island and British Columbia. These records consist mainly of reports and
letterbooks for the years 1851-1902.
Public Works. In 1973, the Department of Public Works began reviewing its
immense holdings of dormant records. A member of the Trade and
Communications Records Section has been working closely with Public
Works' officials in order to review file by file the registry from 1910-1950 and
series by series the registry from 1950-1966. Close to 300 feet from the early
registry were reviewed and all of the "Buildings" or "Construction" files of the
latter completed, leaving only the "Marine" or "Engineering" block to be done.
Statistics Canada. The records of the 1871 census have been prepared for
remicrofiiming. The nominal census (schedule) already filmed will be redone
and schedules 2 to 9 will be microfilmed at the same time. 62 PUBLIC ARCHIVES REPORT 1973-1974
Trade and Commerce. In 1972, a key-word index to the central registry files was
prepared by the Section's RECODEX automation program. This year the J
Section started to review the finding aid and to prepare for input the other
series in the group. The Department of Trade and Commerce now forwards to
the Division copies of lists of files sent to dormant storage in the Records
Centre. These will also be processed, giving the Department, the Public
Archives and the public a better reference system.
RESOURCE RECORDS SECTION — The Resource Records Section is
responsible for the records created by those departments and agencies
concerned with the development and regulation of human and natural resources. I
Many of the records were created by the Department of the Interior and its several
successors, including the Departments of Mines and Technical Surveys, and
Northern Affairs and National Resources, as well as the various branches that |
grew out of them: Mines, Mineral Resources, Northern Administration, Surveys
and Mapping, National Parks and many others. Considerable research is
undertaken in the records of the Indian Affairs Branch, the Immigration Branch
and the Department of Labour, with much valuable information also found in the
records of the Departments of Agriculture, and National Health and Welfare. The
staff of the Section consists of four archivists, three archival assistants and one
clerk. The Head of the Section is Harold A. Naugler.
Immigration. As part of the Public Records Division's contribution to the National
Ethnic Archives Program, the Resource Records Section has undertaken to
create a Guide to sources in the Division's holdings which relate to
immigration and land settlement. The Guide will be composed of two parts.
One will be a printed inventory containing information of the various agencies
and departments which had any responsibility in this area and outlining what
records are available from these sources. The second part will be a listing of
the individual subject files which contain a "key-word" index to the Division's
holdings. The printout of the "key-word" index will be microfilmed for
distribution. Both portions of the Guide are to be made available to as large a
number of researchers as possible through such media as university libraries
and provincial archives.
The program requires detailed research into the organization and
responsibilities of the various agencies and departments in order to assess
their role in immigration and land settlement. It is also necessary to prepare a
listing of the individual sources in each record group in the Public Records
Division which relate to the topic. This detailed and comprehensive listing has
been completed for approximately half of the record groups.
The inventory for the Immigration Branch records (Record Group 76) has
been completed and is scheduled for publication in the fall of 1975. TheJ
various accessions comprising Record Group 76 have been integrated and a
complete listing of all of these files is now available.
Indian Affairs. Approval was given in November 1973 by both the Cabinet andi
Treasury Board to a special submission providing for a large-scale
microfilming and indexing program of Indian Affairs records in the custody of
the Public Archives. The major objective of the submission was to make
available as efficiently as possible and to the largest number of researchers §
the Indian Affairs records in PAC custody, while at the same time protecting HISTORICAL BRANCH
An Exceptional	
..OPPORTUNITY
 **XMRt  ArVTBITriOTJS  MEX.
The Canadian Government has thrown the gates of
WESTERN  CANADA
wide open and offers
160 ACRES FREE
to every man of 18 years and over.
The Best Land ^xtesatsssa
on Earth ! ■*• ■*• 2=
to WESTERN CANADA.
M. V. NaclNNES. Gen. Can. Gov. Agent,
SEE THE FINEST
NEW OXFORD HOTEL
OXFORD,
AI Day THURSDAY, January 17th, 1901.
GRAIN ON EARTH.
Samples of the Grains and
Grasses of Western Canada
HARRINGTON HOUSE.
BROWN CITY.
will be on exhibition.
Mapi. Pamphlets, etc.. given «way.
FRIDAY, January 18th, MOI
CHEAI»     RATES
"*""•" *^Tb«tt° H^ûlJ!" co^tiOT." "* *"**
To go and see the Country.
M.V. MaclNNES, «jSsSSs* Detroit, Mich.
Poster issued by M. V. Maclnnes, Canadian Government Agent, Detroit, Michigan, In 1901,
to induce Americans to settle in western Canada. (RG 76, vol. 140, file 33674, part 1)
the original records from serious damage and possible destruction due to
overhandling. A related objective was to provide facilities for the expected
increase in copying requirements on the part of researchers over the next four
years. It was considered that these objectives could best be met through the
undertaking of two projects by the Public Archives. First of all, by the
microfilming of all the pertinent Indian Affairs records in the Public Archives,
approximately 4,000 feet in extent, for their protection and dissemination. PUBLIC ARCHIVES REPORT 1973-1974
! Sportsmen!
TonrLstes! Capitalistes!
En Route pour la Suisse Canadienne?
Société d'Immigration et de Colonisation
No. 1 d'Ontario.
siLACTEMISCAMINGUE
MUE 2 SEPTElSrir
^DEPART.	
De Quebec
St Gabnel
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Stbn
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D'Ottawa ««">""
Prix des Billets.
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Poster issued by the Société dim-
migration et de colonisation n° 1 d'Ontario, advertising an excursion to New
Ontario in 1901, used in attempts at
repatriation of French Canadians
from the United States. (RG 76, vol.
241, file 150301) HISTORICAL BRANCH
65
Secondly, by the preparation of detailed indexes to these records in order to
meet the requirements of the large number of researchers working on the
Indian Affairs records. At the same time provision was made for the Public
Archives to acquire additional xerox copying equipment and microfilm
reader-printers, together with staff to operate such devices, in order to handle
the expected volume of copying.
Approval of the submission has enabled the Public Archives to ensure
the security of a block of important historical records. The records are
important not only for their obvious value for research, but also because of
their cultural content. They are, in fact, a record of Canada's native peoples.
As such, their continued existence must be safeguarded. The program of
microfilming and indexing is expected to commence by 1 April 1974 and is
scheduled for completion by the fall of 1977.
In June 1951, the Public Archives published the Preliminary Inventory for
Record Group 10, being the records of the Indian Affairs Branch. As a large
volume of extremely important Indian Affairs records has been transferred to
the Public Archives since that date, it has been decided to republish RG 10.
This has been the priority project of the Resource Records Section and as a
result a considerable amount of staff time and effort has gone into the
preparation of the Inventory. It should be available by the summer of 1974.
During the month of August 1973, the Department of Indian and Northern
Affairs arranged with the Public Archives to have a four-man task force
undertake a review of restricted Indian Affairs files with the objective of
clearing as many files as possible for research access. Of the 1,800 feet of
material transferred by the Department to the Public Archives in the fall of
1973, approximately 650 feet were reviewed by the end of March 1974. As a
result of the review a considerable portion of previously restricted files has
been made available for research purposes.
The large accession of material referred to above, reflecting all aspects
of Indian Affairs administration, has been listed and reboxed, as well as edited
for computerization.
Interior. In the autumn of 1972, the Department of Indian Affairs and Northern
Development transferred to the Public Archives a large amount of material
relating to the Métis: affidavits, receipts, scrips, certificates, powers of
attorney, etc. For each scrip received, a receipt was signed and returned to
the government by the original recipient, by bankers who purchased Métis
scrips or by persons who received powers of attorney by the original grantees
for control of their scrips. Many of the scrips do not contain the name of the
original grantee, and so in order to properly index the 55,000 now in the
Archives, it is necessary to begin by indexing the receipts in which the name
of each person entitled to receive a scrip is indicated. The indexing of the
receipts was concluded during the month of March 1974.
Also included in the above accession of material were 828 reels of
microfilm containing copies of approximately 500,000 letters patent for
Manitoba, Saskatchewan, Alberta and British Columbia, issued by the federal
government between 1883 and 1930. The original libers of letters patent are
currently stored in the Public Archives Records Centre at Tunney's Pasture. PUBLIC ARCHIVES REPORT 1973-1974
Indian Treaty Number 2 (Eastern) signed at Detroit, Province of Quebec, 19 May 1790, with
Chiefs of the Ottawas, Chippewas, Potawatomis and Wyandotts. While the totems emerge
clearly, much of the text has faded badly and is barely legible, highlighting the conservation
problems facing the Public Archives. (RG 10, vol. 1840, Eastern Treaty No. 2)
There were also some 50,000 aperture cards included in this accession,
containing copies of such documentation as the following:
(1) an alphabetical list of the names of individuals or companies who
received letters patent for a portion of land between 1883 and 1930,
giving the land description, the nature of the grant, the date of the patent,
the fiat number, the file number, and the liber and folio in which the land
is recorded; HISTORICAL BRANCH aj
(2) a list of the land issued to the Hudson's Bay Company in Manitoba,
Saskatchewan and Alberta, giving the land description and the grant
numbers (also a list by numerical order of the grants, notifications or
letters patent);
(3) an alphabetical list of soldiers who received Military Bounty Warrants for
services rendered during the Red River Rebellion and the Riel Rebellion
(also a numerical list of these warrants);
(4) an alphabetical list of those North West Mounted Police who received
Military Bounty Warrants for their services (also a numerical list of the
warrants);
(5) an alphabetical list of soldiers who received warrants for services
rendered in the South African War (also a numerical list of the warrants);
(6) 74 registers relating to Métis matters, including such things as:
(a) an alphabetical list of lands allotted to children of Métis born in
Manitoba before 15 July 1870, giving a description of the land
allotted to them (also a numerical list of these claims);
(b) an alphabetical list of the Métis heads of families who received scrip
of $160 redeemable for land in any of the western provinces;
(c) an alphabetical list of affidavits of claimants and householders
signed in support of their claims to land;
(d) an alphabetical list of original white settlers who received land
under the Manitoba Act;
(e) an alphabetical list of Métis children, Métis heads of families and
original white settlers or their deceased children, other than those
mentioned above, giving the date of birth;
(f) an alphabetical list of Métis who received scrip under the Half-
Breed Commissions of 1885 and 1887 (also a numerical list of these
claims);
(g) an alphabetical list of Métis who received scrip under the
Saskatchewan Half-Breed Commission of 1900 (also a numerical
list of these claims);
(h) an alphabetical list of Métis who received scrip under the Alberta
Half-Breed Commissions of 1900 and 1901 (also a numerical list of
these claims);
(/)   a numerical list of North West and Manitoba Half-Breed
Supplementary Claims;
(/)  an alphabetical list of Athabasca claims of 1900,1901,1903,1905,
1907 and 1908;
(k) an alphabetical list of all Métis who received scrip showing the date
of issue, the scrip number and to whom it was delivered;
(/)   an alphabetical list of Métis in the Mackenzie District of the
Northwest Territories;
(m)a numerical list of the Métis scrip of 1900 which was assigned to
other persons who received letters patent In their favour;
(7) railway subsidy grants, being records of grants issued to the various
railway companies in the Prairie Provinces;
(8) a list of the land in the Prairie Provinces and the Railway Belt of British
Columbia to which railway companies were granted rights of way;
(9) records relating to parishes in Manitoba; 68
PUBLIC ARCHIVES REPORT 1973-1974
(10) delivery books. When the original grants were forwarded to the grantees
in Manitoba and British Columbia and the District Registrars in
Saskatchewan and Alberta, they were entered in different registers
giving the land descriptions, the names of the grantees, the dates of
delivery and the place or person to which or to whom they were sent.
These "Delivery Books" date from 1873 to 1910.
Another large project in the Resource Records Section was initiated in
October 1973. This is an attempt to reconstruct the administrative history of the
old Department of the Interior, as well as to determine the disposition of the
records created in the many branches and divisions of that department. The
project will involve a search of the basement areas and central registry systems of
the various successor departments here in Ottawa. In addition, many files of the
Department of the Interior were transferred to the western provinces in 1930. At
present no record of these files can be found and it was felt that knowledge of such
material would be invaluable to the Public Archives staff working in this area,
especially before the reorganization and reintegration of recently accessioned
Interior records is finalized. It is also the Section's intention to produce in detail a
composite inventory of the Department of Interior files both in Ottawa and in the
western provinces.
The survey of records was begun in December, when an archivist from the
Section spent several days in Winnipeg in an attempt to determine what Interior
files were turned over to the Manitoba government in 1930 and succeeding years.
Two archivists continued the survey in March, spending two weeks visiting various
repositories in Alberta and Saskatchewan. The survey has revealed a large variety
of historical material relating to the settlement and development of western
Canada from 1873 to 1930.
TABLE IX
Processing Statistics
Section
State and Military Records .
Trade and Communications
Records	
Resource Records 	
Totals (31 March 1974)
Organization/
Selection Box/List Processed
Backlog (feet)    Backlog (feet) (feet) Totals
43,733        54,873
The relatively low volume of accessions received during the year (due to a
lack of shelf space) enabled the Division to diminish its backlog to the point
where 80 per cent of its holdings were under control. This situation will change
significantly with the acquisition of new shelf space in the next fiscal year.
I
DATA PROCESSING UNIT — This Unit is responsible, through an automated
program named RECODEX (for flecords Control and Indexing), for the production
of detailed indexes and other finding aids for lists of files. By the close of the year it
had also assumed responsibility for the preparation of shelf-lists and processing
the Division's publications. The staff consists of three clerks and one typist. The
supervisor of the Unit is Mrs. Joyce Olson. HISTORICAL BRANCH 69
Automation (RECODEX) Projects — During the year the Unit processed two
groups (National Parks Branch and Northern Administration Branch) to the point
where preliminary key-word indexes had been received and updated. At year's
end the new data was ready to be typed. In addition, the data for half of the records
of the CNR had been updated. Further processing of these records will wait until
the remainder of the CNR material has been edited and is ready for typing. While
the two main series of registry files of the Department of Trade and Commerce
have already been processed, they will be run again with the rest of the group with
the addition of several accessions still in the custody of that department. As of 31
March 1974, all editing had been completed, and this group of records was ready
for typing. Editing had also begun on the records of the Department of External
Affairs (30 per cent of these records had been edited by year's end) and those of
the Indian Affairs Branch (90 per cent had been edited by year's end). As it had
been found that the Department of National Defence key-word index on microfilm
was awkward and slow to work with, a printed version on COPYFLO was
produced.
During the year, discussions took place with the Department of Indian Affairs
and Northern Development with a view to their using the RECODEX program. This
program would allow for more sophisticated bibliographic control over the
records in their custody. Further progress in this area is expected in 1974-1975.
Shelf-lists — Despite staff shortage during the year the Division was still able to
produce shelf-lists for some of the most frequently used record groups. Priorities
and guidelines were set for future typing of shelf-lists and it is expected that the
production of shelf-lists will increase substantially in the next fiscal year.
Publications — During the year 1973-1974 a publication program aimed at the
production of the Division's inventories was initiated. The inventories would be
printed in compact form suitable for future updating and eventual cumulation. The
overall coordinator of the project is Mr. R.P. Gillis of the Resource Records
Section. The Data Processing Unit is responsible for the actual production of
camera-ready copy. For this purpose word-processing equipment was obtained in
March. The first three groups being prepared for publication are: Indian Affairs
(RG 10), RCMP (RG 18) and Trade and Commerce (RG 20).
PUBLIC SERVICE SECTION — This Section is responsible for the public service
operations of the Manuscript Division and the Public Records Division. These
operations include the registration of researchers using the facilities, the retrieval
and return of material requested by researchers, the photoduplication of archival
holdings and the control and interUbrary loan of microfilm holdings.
Table VIII on page 57 indicates significant increases in the volume of public
service over the past five years. Comparing the figures for 1973-1974 with those
for 1972-1973, it may be seen that the number of research registrations has
increased by 325 (9 per cent), the number of volumes circulated in the Search
Rooms by 18,657 (38 per cent), the volume of interUbrary loans of microfilm by
525 reels (11 per cent) and overall photoduplication production (copies provided
at the Circulation Desk and by the Photoduplication Service, including negative
microfilm) by a total of 80,702 pages (50 per cent). The only area that registered a
decrease was the amount of microfilm circulated in the Search Rooms, down by
4,505 reels (22 per cent) over 1972-1973. This was probably a result of a noticeable PUBLIC ARCHIVES REPORT 1973-1974
shift in patterns of research, with greater emphasis being placed on the use of
public records, especially concerning Indian claims research.
THE LONDON OFFICE — The London Office continued its search of official and
private repositories for manuscripts relating to Canada. Many of the documents
obtained were duplicated on the Office's own microfilm camera, in addition, the
Office answered a large number of requests for information and assisted the
Picture Division in identifying British artists who worked in Canada.
Documents copied in the Public Records Office included selections from:
CO. 5, volumes 1091-1276 (23 reels); CO. 323, volumes 934-942 (1 reel); Cab.
23, volumes 1-101 (62 reels); Customs 17, volumes 1-30 (9 reels). Copies
obtained from other repositories included: Ellice Papers from the National Library
of Scotland (1 reel); Hutton Papers, letters of Sir George Parkin to Gen. Sir Edward
Hutton, and letters to Sir William and Sir John Johnson from the British Museum
(2 reels); and copies of the letters of Sir George Parkin from the Bodleian Library,
Oxford.
The Office also selected and copied documents from the Army Museum
Ogilvy Trust (8 reels), the Royal Geographical Society (2 reels), the Hudson's Bay
Company (5 reels), the Colonial Office Library (1 reel), Dr. Bernardo (17 reels) and
from several other private individuals (3 reels).
Statistics
Inquiries (by telephone, by letter or in person)     700
Visits by Researchers     150
Microfilm Obtained from Institutions (reels)     98
Microfilm Prepared in the London Office (reels)     36
THE PARIS OFFICE — During the year 1973-1974 further progress was made in
the systematic search for documents relating to Canada in the archives of France.
Activity has focused on the southwestern part of France, a region where many
documents of interest to Canada have been found which hitherto have received
little attention.
The information available in the archives visited brings to light the role played
by the Basques in sailing the North Atlantic. Fishing was naturally the most
prominent, though not the only aspect of their activities. It has been possible to
draw up a list of 400 cod-fishing vessels and 100 whalers which came to fish off the
coast of Newfoundland and in the Gulf of St. Lawrence from the 16th to the 18th
centuries. The tens of thousands of documents uncovered will enable historians to
make quantitative analyses of fishing in these regions. The documents also
contain information about the Basques who came to Louisbourg, about the
construction of trading vessels and warships destined for Louisbourg and Quebec
City, about the conveyance of goods belonging to Canadians returning to France
after the conquest and about many other subjects.
This search for documents will also be carried out in archives in the
southwest and will include the very important archives of the département de la
Gironde in Bordeaux.
At the same time careful examination continues on Series E "Personal
Records" in the Archives des Colonies. HISTORICAL BRANCH 71
As in the past, the Paris Office has carried out many tasks beyond that of
acquiring documents of interest to Canada. It has helped the diplomatic staff of the
Canadian Embassy who often require information of a historical nature; it has
responded to requests for research originating in Canada as well as in different
regions of France; it has provided assistance to students preparing theses and to
others whose work is related to Canada's history; and it has played a part in
Franco-Canadian relations in the archives field. The cataloguing of the Office's
library of more than 2,000 titles has brought about an improvement in the service
to research workers this year. They are particularly appreciative of this,
considering how difficult it is to find specialized works on Canada in Paris.
Statistics
Inquiries (by telephone, by letter or in person)      300
Visits by Researchers      150
Loans of Reference Volumes to the Canadian Cultural Centre .    500
Microfilm Produced (not including documents already discovered,
but which cannot be filmed until 1974-1975) (reels)       20
National Map Collection
The year 1973-1974 has been a year of both change and development in the
National Map Collection. The retirement of Theodore E. Layng at the end of
Mr. Theodore E. Layng comments on the map Carte des nouvelles découvertes... by J.N.
Delisle and P. Buache, presented to him by the Public Archives of Canada on the occasion of
his retirement. PUBLIC ARCHIVES REPORT 1973-1974
Twenty of the 25 Divisional staff r
lembers were present for this group photograph at Mr.
Layng's retirement.
December 1973 marked the end of an era in the Division — Mr. Layng had been
Division Chief since 1955 and had worked in the Division since 1948. The Head of
the Canadian Section, Betty Kidd, was appointed Acting Chief on Mr. Layng's
retirement. In February 1974, the Head of the Foreign Section since 1968, Mrs.
Karen Lochhead, also decided to retire. On 16 March 1974, one of the most
respected members of the staff, E.R. (Ted) Bateman, who was Acting Head of the
Foreign Section, died suddenly. For the first time within memory, the Division was
struck in this manner.
During the year the Division played an active role in the Diffusion Program.
The contribution of the National Map Collection has been basically one of
publication, although few items were actually published in this fiscal year. The
Foreign Section published two listings of map series held by that Section: Volume I
listed the European (including the U.S.S.R.) series and Volume II the African series
— both were prepared by Vivien Cartmell. A third volume — Australia, New
Zealand, etc., prepared in 1973-1974, will be printed in April 1974.
Manuscripts readied for publication in 1973-1974 were: Ottawa in Maps by
Thomas Nagy; Winnipeg in Maps by Alan Artibise and Edward Dahl; French
Atlases in the Rare Atlas Collection by Lou Seboek; and Maps Relating to the Riel
Rebellions by William Oppen. Manuscripts started in 1973-1974 which will be
completed in 1974-1975 are: Bird's Eye Views of Canada by Edward Dahl and
Betty Kidd; County Maps of Canada by Heather Maddick; Maps of Prince Edward
Island by Louis Cardinal; Township Plans of the Canadian West by Guy Poulin and
Francine Cadieux. HISTORICAL BRANCH
73
Significant progress was made in the National Union Catalogue of Maps
program with the appointment in August of a full-time staff member, Hugo L.P.
Stibbe, as Registrar of Canadian Map Resources. The preparation of cataloguing
guidelines for thematic separately published maps was commenced and early in
March 1974, a meeting was held of the National Union Catalogue of Maps
Committee to discuss these guidelines. The response to these rules — based in
part on the internal rules of the National Map Collection, which are in effect, the
first detailed guidelines in the world, has been enthusiastic. Guidelines for series
maps, atlases and other cartographical materials will be written in the next year or
An overview of the acquisitions and the reference services of the National
Map Collection shows a marked increase in all areas except loans provided by the
Foreign Section. The total acquisitions for 1973-1974, 45,217, is an increase of
about 2,000 from the previous fiscal year. Total inquiries have increase by
approximately 650.
TABLE X
Acquisitions, Inquiries, Photoduplications and Loans
Canadian Section Foreign Section       Total
Acquisitions    27,440 17,777 45,217
Inquiries
Telephone                  642 219 861
Written  1,277 80 1,357
Researchers and Tours   1,641 176 1,817
Total Inquiries  3,560 475 4,035
Photoduplications  15,108* — 15,108*
Loans                     — 424 424
* Photoduplications include the new negatives retained in the Public Archives in addition to the
photoduplications provided for the researchers.
CANADIAN SECTION — The Canadian Section, actively involved in the Diffusion
Program, also made significant progress in its functional activities during the fiscal
year.
The breakdown into three functional Units — Accession and Control,
Cataloguing, and Reference — continued in 1973-1974, but acquisition duties
became more specialized as several staff members spent increasing amounts of
time in this activity. One cataloguer, James Knight, joined the staff during the year.
Three of the newer archivists were accepted for the 1973 Archives Course.
Gilles Langelier of the Reference Unit, and Thomas Nagy and William Oppen of the
Cataloguing Unit who attended the Course found it extremely beneficial.
Staff of the Canadian Section attended a number of international, national
and regional conferences during 1973-1974. Betty Kidd attended the Fifth
international Conference on the History of Cartography held at Warsaw —
Jadwisin in Poland in September 1973, a conference at which 18 nations were
represented.
Gilles Langelier attended the conference of the Association des Archivistes
du Québec at Trois-Rivières and Robert Hayward attended the Canadian
Association of Geographers at Thunder Bay. Several staff members were present 74
PUBLIC ARCHIVES REPORT 1973-1974
at the Canadian Historical Association Conference in Kingston and the Association
of Canadian Map Libraries Conference in Banff.
Robert Hayward has also attended, on behalf of the Public Archives, several
meetings of the Ontario Historical Geographers. Mr. Hayward also prepared an
article for the Urban History Review entitled "Sources for urban historical
research: insurance plans and land use atlases".
Other members of the National Map Collection also helped to organize
several regional meetings of the Association of Canadian Map Libraries. The first
in May, featured speakers on the mapping programs of the federal government,
and the second in December, honoured T.E. Layng on his retirement. Betty Kidd is
the President of the Association; Hugo Stibbe is the Chairman of the National
Union Catalogue of Maps Committee; Edward Dahl is Chairman of the
Publications Committee.
The Canadian Section of the National Map Collection participated in the
Heritage Kingston display at the Agnes Etherington Art Centre, Queen's
University, by lending materials and helping with catalogue entries. Through this
exhibit, more information about the holdings of the Public Archives was diffused.
Acquisitions — The Canadian Section acquired 27,440 maps, plans, atlases, etc.
as compared to 26,027 in the previous fiscal year. Amongst these were a large
number of significant archival items either purchased by or donated to the
Division.
A very important donation of eight original John By plans of the Rideau Canal
and six accompanying report sheets was made by Mr. Schneider of the National
Research Council; this followed closely the donation of other By material in late
1972-1973. Other material was donated by H. Hinchley, Renfrew, Ontario; Dr. and
Mrs. S. Geggie, Wakefield, Quebec; F. Graves, Elgin, Ontario; Mrs. W. PeUetier,
Buckingham, Quebec; Miss E. Lambert, Pierrefonds, Quebec; Mrs. A. Hope,
Ottawa, Ontario; G. Smith, Bright's Grove, Ontario. Through the courtesy of Dr. B.
MacKay of the Bytown Museum, the Division had photographed for its files "The
Diary of John Burrows 1827".
A number of government departments have transferred material to the
National Map Collection. Of special interest were numerous airport plans from the
Ministry of Transport and plans from the Emergency Measures Organization.
The two most significant purchases were the insurance plans and atlases
from the Charles E. Goad Company of London, England and the maps from the
Robert Reford Collection.
The Goad material, which numbers over 1,000 separate plates or sheets,
includes plans of cities such as Toronto, Montreal and Vancouver and over 90
smaller urban centres across Canada. In addition, there are plans of individual
enterprises such as grain elevators, warehouses, glass works and breweries.
Several day books documenting the Company's activities from 1890 to 1910 were
also received; these were transferred to the Manuscript Division. This purchase
has added significantly to the already large assemblage of Canadian urban source
materials in the Collection.
The Reford Collection includes maps by such famous cartographers as J.
Cary, J. Wyld, H. Moll, T. Jefferys, W. Faden, J. Bouchette and T. Kitchin. HISTORICAL BRANCH PUBLIC ARCHIVES REPORT 1973-1974
A 1597 map from Cornelius Wytfliet's Descriptionis Ptolemalcae Augmentum, which has
been called the first general publication dealing with the geography of North America.
Local historians and genealogists will be interested to learn of the purchase
of an 1896 Oxford County, Ontario map showing landowners' names. This map
should prove to be a most valuable acquisition.
For the first time, the Collection purchased a map knowing that it was a skilful
forgery. This map, purchased with other original items from the 17th and 18th
centuries, is entitled "Recens édita totius Novi Belgii in America Septentrionali
...", by Mathew Seutter (ca. 1740). Only the clarity of the impression and the lack
of plate imperfections gave the map away as a forgery. The paper is similar to that
used in the 18th century and the colouring has been carefully done by hand.
Other maps purchased from varying sources include those by Cornelius
Wytfliet, 1597; C.J. Visscher, 1652; J. Van Loon, 1680; H. Jaillot, 1694.
The National Map Collection continued to correspond with the map
producing agencies throughout the country. Federal and provincial mapping
agencies, as well as municipalities and private companies voluntarily deposit
copies of all maps, plans, etc. as they are published or printed. These contacts
should be reinforced with actual visits within the next year.
Reference — The number of reference inquiries increased from 2,867 in
1972-1973 to 3,560 in 1973-1974, an increase of approximately 20 per cent. HISTORICAL BRANCH
77
TABLE XI
Canadian Section Acquisitions
Number
Source of Items
Federal Agencies  22,035
Provincial Agencies  1,398
Municipalities  297
Donations from Individuals  178
Map and Book Dealers, Commercial Companies    1,472
Universities  1,393
Other Divisions (PAC)  620
All Others  47
Total     27,440
The ratio of current to archival material intake was approximately 60 per cent to 40 per cent.
TABLE XII
Photoduplications Prepared
Number
Type of Items
Photostats  7,569
Photographs  1,583
Xerox  2,276
Microfilm  5
Transparencies  10
New Photostat Negatives     2,874
New Photograph Negatives  791
Total       15,108
In addition to these figures, it should be noted that in several special
circumstances, such as for colour work and for television, photographers have
photographed material in the Collection.
The increasing number of inquiries and the corresponding increase in the
number of photocopies provided is evidence that the National Map Collection is
the national cartographical resource and research centre. Numbers alone are not
completely explanatory and firsthand observation of the diversity and depth of the
inquiries received through correspondence, visitors, telephone calls, etc. is
necessary to fully appreciate the developing role of the National Map Collection.
More and more maps are being used to illustrate publications, reflecting the
growing awareness on the part of authors and publishers of the value of maps and
of their appeal to readers.
A significant number of university (and several senior high school) classes
tour the National Map Collection each year. In 1973-1974, in addition to
participating in the general tours of the whole Department, the Division welcomed
classes who were introduced to research methods relating to older maps.
Cataloguing — In the early part of 1973-1974, the staff of the Cataloguing Unit
prepared written guidelines for an internal cataloguing manual. This project was
coordinated by the Acting Unit Head, William Oppen. 78 PUBLIC ARCHIVES REPORT 1973-1974
During 1973-1974, catalogue entries describing 3,520 maps, plans, etc. were
prepared for the Main Catalogue of Maps. This was an increase of more than 100
per cent from 1972-1973. For the first time, statistics were kept according to the
date of the material. Of the 3,520 maps described 680 are dated prior to 1850, 836
are from the 1851-1950 period, and 2,004 are dated after 1951.
In 1973-1974, records kept for a performance measurement study included
the number of catalogue cards handled by the cataloguing clerk; the total was a
surprising 98,224.
The Canadian Section prepared the annual contributions for both the 1972
and 1973 editions of the Bibliographie cartographique internationale. The
1972 contribution of 94 pages contained 570 entries describing 2,029
cartographical items. The 1973 contribution of 57 pages contained 204 entries
describing 1,437 cartographical items.
In 1973, the first publication in a provisional series describing rare atlases by
country of origin was distributed. This catalogue, Atlases published in the
Netherlands in the rare atlas collection, was prepared by Lou Seboek and
described Dutch atlases. Mr. Seboek also published an article on Dutch atlases in
the December 1973 edition of The Canadian Cartographer. Work was also
completed on the first volume of French Atlases in the Rare Atlas Collection.
Accessions and Control — The 27,440 items acquired by the Canadian Section
were recorded in the accession book and assigned the proper classifications. The
inventory was maintained to reflect these actions. The purchase of new horizontal
cabinets allowed for redistribution from the previously overcrowded drawers in
the older cabinets. Some 37,996 maps were refiled, banded, etc., in addition to the
filing and other necessary attention to the new acquisitions.
TABLE XIII
Work Done by the Records Conservation Section, 1973-1974
Maps Laminated (mylar)  1,081
Maps Backed with Cotton (wet process)  335
Maps Backed with Cotton-Lamatec  265
Maps Backed with Permalife   17
Maps Backed with Permalife-Lamatec    29
Maps Restored with Nylon    13
Books and Gazeteers Bound   27
Atlases Bound    7
Atlases Labelled  32
Extensions Added        31
Bands removed   1
Binders and Portfolios  6
Repairs  4
Total     1,848
The small number of items treated emphasizes the Division's continual
request that map conservation receive more importance in the overall program of
the Department. HISTORICAL BRANCH
•4^
MP^àClsI
i«M~#li 80 PUBLIC ARCHIVES REPORT 1973-1974
FOREIGN SECTION — The total number of acquisitions increased slightly from
17,108 in 1972-1973 to 17,777 in 1973-1974. The sources of the majority of items
continued to be either official deposits or surplus maps from university and
government collections. The total number of inquiries received by the Section
decreased from 515 to 475. Of these inquiries, 219 were by telephone, 176 were by
researchers in person and 80 were written. The Foreign Section was also
responsible for loaning 424 map sheets.
The redistribution program of the Foreign Section continued and many
university collections received map sheets (surplus to the National Map
Collection) which enabled them to have more complete coverage of specific
geographical areas.
As already mentioned, Vivien Cartmell, a new cataloguer to the Section,
compiled two listings of map series held by the Foreign Section, one relating to
Europe (including the U.S.S.R.) and the other to Africa.
A major rearrangement and increase in shelving in the Section resulted in
more compact storage for foreign material. The Canadian Section also benefitted
in that over 300 square feet of storage space was freed for that Section's use.
Picture Division
The following statistics and pages will serve as an indicator of the work
performed by the two Sections of the Picture Division during the fiscal year
1973-1974. Of special note during the year was an increased participation in the
government's cultural policy. In addition, thanks to the work of our heraldic artist,
fruitful contacts could be established with the various groups which constitute our
national mosaic. Their contribution to the Ethnic Heraldic Register of the Public
Archives of Canada indicates the existence of a rich historical patrimony which
should be preserved.
Total Holdings 1971-72 1972-73 1973-74
Paintings  1,938 2,205 2,505
Drawings  9,031 12,736 12,841
Prints and Engravings    73,685 78,173 81,812
Photo Negatives and Prints     2,545,800 2,742,052 3,313,435
Service to the Public
Persons Registered    628 1,038 1,254
Enquiries  2,234 2,652 6,700
Reproductions Supplied     16,350 25,217 31,477
PAINTINGS, DRAWINGS AND PRINTS SECTION — The availability of additional
resources for the 1973-1974 Diffusion Program occasioned a revision of plans in
order to diffuse the Section's material to a greater extent than in the past. New
projects were added to the existing exhibition and publication programs and a
research officer was assigned on a full-time basis to the Manoir Richelieu
Collection. Two of these projects, concerning microfiche and 35 millimetre
transparencies, will lay before scholars and the general public throughout the
country much that was up to that date only available to the staff or registered
researchers in Ottawa. HISTORICAL BRANCH 81
Microfiche Project — For many years the increasing demand for reproductions of
research material in the Paintings, Drawings and Prints Section has induced the
Department to expand its reproduction services. Although copies could be
obtained through correspondence, researchers wishing to consult the Section's
Permanent Collection were obliged to visit the Public Archives personally. A
system that could economically produce artwork facsimiles was sought. After
consulting the Micrographie Advisory Section it was decided that a microfiche
system would fulfill this need. The system requires that artwork be filmed with a 35
millimetre planetary camera. A silver duplicate positive is produced and inserted
in a two-channelled 35 millimetre microfiche jacket. These jackets are labelled in
sets according to the artist, each artist's total collection composing a "set". The
last frame of each microfiche jacket is left vacant to allow for the later insertion of a
microfilm copy of a handlist for the material contained in the respective jackets.
Diazo duplicates of the microfiche jackets would then be produced and
distributed.
The project has been in the planning stages for the past year with the first set
of microfiche duplicates being produced for distribution in April 1974. For the
1974-1975 year the following artists' works will be made available; H.F. Ainslie,
A.E. Boultbee, F. Holloway, J. Hunter, A.J. Miller, J. Peachey, W.G.B. Willis and
J. Meres, totalling in all 243 artworks. It is projected that 21,000 items will
eventually be reproduced and made available on microfiche.
A project of this nature involving a major portion of the paintings, drawings
and prints preserved in the Public Archives of Canada has to our knowledge never
been attempted. The success of such a project should encourage the use of
microfiche for art reproduction and make more material available to researchers.
In addition to its economical advantages, the system can be up-dated without
major adjustments, thus making it possible to maintain an accurate representation
of the Collection.
The National History Project — Important discussions were conducted by the
Division Chief for the dissemination of the Public Archives exhibitions and
documentary collections through the audio-visual media. Both the National Film
Board of Canada and the private sector were considered for this project. By the
end of 1973, an agreement was concluded between the Historical Branch and the
National Film Board in order to make more widely available to provincial archives,
research centers and schools, quality reproductions in the form of slides or
continuous rolls of the most interesting documents preserved by the Public
Archives of Canada. Registered as the National History Project — Le Projet
national d'histoire, all slides produced in cooperation with the Historical Branch
will carry the additional title of the Archives Canada Series. Priority will be given to
exhibitions and other items grouped around an artist or a theme designated from
time to time for this series. In addition to the slide sets, for use in schools, the
National Film Board will prepare a teacher's manual as a companion piece. The
final product will consist of a clear plastic slide holder that can accommodate up to
40 slides and the manual.
Reference Services — Not only has the number of inquiries increased
considerably this year, but requests for information have become more complex.
This is due in part to the emphasis placed on social history in recent years. 82 PUBLIC ARCHIVES REPORT 1973-1974
Pictures to illustrate daily life are now in high demand. As a result, pictorial
documents have to be carefully scrutinized for details of costume, mode of
transportation, trades, amusements, ethnic groups and so on.
History of art students are making greater use of the Section's collections. As
a result specialized requests for information relating to medium, size and
provenance of individual items or collections have become more numerous.
In continuance with the policy adopted by the Section last year, efforts were
made to familiarize the public with questions of copyright. Researchers were often
directed to other institutions when the Section's holdings did not cover their topic
of research adequately.
In response to a growing demand for coloured reproductions, the Paintings,
Drawings and Prints Section has initiated programs whereby a selection of the
best coloured pictures will be made available in the form of 35 millimetre slides
and 4" x 5" coloured transparencies. The programs are still at a developmental
stage and their progress has been inhibited by a staff shortage throughout the
year.
The growing number of inquiries reflects a greater public awareness of the
resources of the Section's pictorial collections. It is the general impression of the
Section's reference staff that requests for information are gradually becoming
more representative of the nation as a whole. Numerous inquiries are also
received from other countries, particularly from the United States. A record of the
provenance of inquiries on a regional and international basis would no doubt be
useful in measuring the impact of the Archives' Diffusion Program.
The staff of the Section have participated actively in the series of courses
offered by the Archives. Specialized courses were conducted as part of a series of
lectures and seminars on archival principles organized by le Service de
l'éducation permanente of the CEGEP, Notre-Dame-de-Foy at Cap Rouge,
Quebec.
Exhibition Program — In continued response to the democratization and
decentralization policy of the Secretary of State, the preparation of travelling
exhibitions demanded a considerable portion of staff time and effort. Four
exhibitions, Pictured Opinions, Trails of '98, W.H. Coverdale Collection of
Canadiana and Western Odyssey, 1881, are ample proof of meeting this
challenge.
Pictured Opinions, a display of editorial cartoons from the past and present,
was prepared by A. Vachon on the occasion of the Association of American
Editorial Cartoonists' annual meeting held in Ottawa in May 1973. This exhibit is
the result of cooperation between the A.A.E.C. and the Public Archives and it is
hoped that it shall provide the basis for future ones.
Organized by J. Bunting, Trails of '98 comprised a unique, visual record left
by two enterprising men, Frederick Gardiner (active ca. 1898-ca. 1925) and Alfred
E. Boultbee, Jr. (active 1875-1929), of their pursuits for Klondike gold. Gardiner's
naive yet confident pen and ink drawings depicting the Chilkoot Trail, contrast
sharply with Boultbee's more sophisticated water-colour renderings of the Stikine
Trail. Despite a divergence in routes, both men were to reach their ultimate
destination — Dawson and the goldfields. Apparently, the pickings were few and HISTORICAL  BRANCH
Opening ceremonies of the Association of American Editorial Cartoonists' Convention,
Chateau Laurier, Ottawa, 24 May 1973. Prime Minister Trudeau speaks to Mr. Ben Wicks,
editorial c
both men returned home to Toronto in 1899 enriched by the experience if not with
gold. Beginning its tour in Edmonton, Alberta, this exhibit travelled as far north as
Whitehorse, Yukon Territory.
The eagerly awaited W.H. Coverdale Collection of Canadiana exhibition of
100 selected water-colours, drawings and prints was officially opened in June
1973 by the Honourable Hugh Faulkner, Secretary of State. This collection, which
formerly graced the walls of the Manoir Richelieu, the Canada Steamship Lines'
hotel at Murray Bay, Quebec, was purchased by the Canadian government in
1970. It is "comprised of over 2,000 oil paintings, water-colours, engravings,
lithographs and maps which document Canadian topography, military and social
events, personalities and fauna from St. John's, Newfoundland to Victoria, British
Columbia; there is, of course, a heavy concentration on pre-Confederation
Canada east of the Lakehead. Some of the artists are well known to collectors:
James Peachey (act. 1774-1797), James Pattison Cockburn (1778-1847), W.H.
Bartlett (1809-1854), William Armstrong (1822-1914) and C.W. Jefferys
(1869-1951) are but a few." 84 PUBLIC ARCHIVES REPORT 1973-1974
Michael Bell, the former Head of the Paintings, Drawings and Prints Section,
made the final selection for this exhibition which in his words "... tries to suggest
the variety of themes of Canadian history and topography as they were observed
in the 18th and 19th centuries." The exhibit has met with such enthusiastic
response during its Ontario circuit that Coverdale II is scheduled for 1976.
The year concluded on a high note with Western Odyssey, 1881, an exhibition
of drawings by Sydney Prior Hall (1842-1922). Hall in his capacity as "special
artist" for the London Graphic had been asked to join the party of the Governor-
General of Canada, the Marquis of Lome, on his journey to the Canadian
Northwest. The purpose of this "western odyssey" was to encourage British
emigration to the largely unsettled Northwest to counterbalance German, Russian
and especially American territorial initiatives. Hall's highly informal drawings, later
reproduced as wood engravings for the London Graphic for mass circulation,
helped to obliterate this notion of the "great lone land" and to entice the much
needed settlers to the West. Following its western tour, including Banff, Alberta;
Saskatoon, Saskatchewan and Winnipeg, Manitoba, this exhibit will make a
stopover in Kingston, Ontario and then proceed east to Halifax, Nova Scotia and
Saint John, New Brunswick.
In addition to organizing exhibitions, the Section was delighted to help
celebrate the tercentenary of Kingston by the loan of 23 paintings and water-
colours to the Heritage Kingston exhibition held in the summer of 1973 at the
Agnes Etherington Art Centre. A further loan of the well known water-colours of
Alfred Jacob Miller (1810-1874), recently published in Braves and Buffalo as part
of the Public Archives of Canada series, was well received.
In cooperation with the National Gallery of Canada, the Paintings, Drawings
and Prints Section contributed William Armstrong's pastel of "Silver Islet seen
from the Mainland" to the Canadian Landscape Painting, 1670-1930: The Artist
and the Land exhibition which opened at the Elvehjem Art Centre, University of
Winconsin. The Section also agreed to loan the entertaining coloured lithograph
of "A Canadian Gentleman Going to a Frolic" by A. Cameron to People's Art.
Exhibitions of James Pattison Cockburn's Quebec water-colours and
drawings, and Henry James Warre's works depicting his journey to the Oregon
Territory in 1845-1846 are scheduled for the coming year which should be equally
exciting.
Accessions
PAINTINGS
La Verendrye, Canada's Farthest West, 1732. Oil painting by John Innes
(1863-1941). Gift of W.E. Gale.
Colonel La Corne St. Luc. Oil painting by Sir Joshua Reynolds (1723-1792). Gift of
A.M.S. Lighthall.
Canada's Tribute: The Great War 1914-1919. Preliminary study in oil depicting the
placing of the Colours of the Thlrty-Hghth Battalion, C.E.F., on Wolfe's
Monument, Westminster Abbey. Painted by E.M.B. Warren. Gift of Mrs. D.M.
McRae. HISTORICAL BRANCH 85
Professor James T. Shotweil. Oil painting by the sitter's daughter, Helen Shotwell.
Gift of the Shotwell family.
The Hon. John Simpson and Andrew Russell. Two charcoal portraits by Jenny
Russell Simpson (1847-1936), daughter of Andrew Russell. Gift of DE.
Simpson.
Chief Justice Peter Livius and his wife. Two oil portraits by an anonymous artist.
Purchased.
Doucet Collection. Five 19th century oil portraits of Mr. and Mrs. René Kimber,
Madame Toussaint Pothier, Nicholas Benjamin Doucet and his wife,
Euphrosine and one water-colour of Théodore Doucet by Henry Sandham
(1842-1910). Purchased from H.E.T. Doucet.
WATER-COLOURS, DRAWINGS AND PRINTS
A Halfcast and his two Wives. Water-colour by Peter Rindisbacher (1806-1834).
This important addition to the Collection was painted circa 1825-1826. Being
a fine example of the artist's work, it demonstrates his attention to detail and
his accurate and colourful rendering of his encounters while living on the Red
River. Only through recent exhibitions of his work has Rindisbacher become
more widely appreciated as a major artist of Indian and pioneer life,
comparable to Alfred Miller, George Catlin and Paul Kane. Purchased.
Effecf of a Snow Storm at Quebec. Water-colour by A.C Mercer (1783-1868).
Purchased.
Snow Shed in the Canadian Pacific Railway.  Water-colour by W.F. Friend
(ca. 1820-fllg. 1886). Purchased.
William Aikens, carriage maker. Pen and ink portrait by David Milne (1882-1953).
Transferred from the Milne Papers (MG 30, D 38), Manuscript Division.
E.B. Eddy's Manufacturing & Lumbering Establishments. Late 19th century
lithograph. Gift of E.B. Eddy Co.
Sketchbook of J.E.H. MacDonald (1873-1932). The sketchbook, completed in
1923, contains 42 pages of pencil and water-colour sketches and several
pages of artist's note pertaining to the interior decoration of St. Anne's
Anglican Church, Toronto. It was used as a reference by the artist and
contains copies of Byzantine motifs and paintings taken from various sources.
Gift of T. MacDonald.
Eleven 19th century water-colours, sepia and pen and ink drawing. Artists being
J.H. Caddy, Sir J. Ross, E.T. Adney, A.D. Patterson, A.M. Skene, W.
Bengough and F.A. Grant. Purchased from T. Lande.
Robert W. Reford Collection of Canadiana. Four hundred and thirty-three items
including water-colours, drawings, sepia sketches and numerous engravings.
Engravings compose the largest part of the collection and pertain to
personalities and events important in Canadian history, along with many
representations of cities and towns in 19th century Canada. Purchased from
the Reford Estate. PUBLIC ARCHIVES REPORT 1973-1974 HISTORICAL BRANCH
^m^u
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mmm
llflMtJ PUBLIC ARCHIVES REPORT 1973-1974 HISTORICAL BRANCH
ART HISTORICAL DOCUMENTATION
Hayward Inventory of Canadian Sculptors. Extensive collection of photographs,
slides and biographical notes relating to over 20 Canadian sculptors including
F.N. Loring, P. Hébert, L Vallière, F. Wyle, G. Laliberté and R. Tait McKenzie.
Access restricted. Purchased from L. Hayward.
POSTERS
Approximately 150 items have been added to the poster collection this year,
the most significant among these is a large number of posters from large and
small theatres and theatre groups throughout Canada. For the most part these
theatre posters were obtained through the arts archives of the Manuscript
Division. Posters were also acquired from government and private institutions.
Along with being a valuable source of information these posters are often of
outstanding artistic design.
HISTORICAL PHOTOGRAPHS SECTION — This has been a year of
consolidation and moderate expansion. In line with government and departmental
policy, the objectives of the Section have been to promote and maintain the
National Photography Collection and to provide archival and curatorial services
for Canada's national photographic heritage.
During the year the Section was restructured and reorganized along
functional lines. Five Units have been created: Office of the Section Head,
Acquisitions and Research, Custodial, Cataloguing, and Reference Services.
Reflecting the major operational responsibilities of the Section, the Units offer
more specialized curatorial and archival approaches to the handling of
photographic records. Under senior supervisors, the Units allow for more effective
training and guidance and for the development of a much needed expertise and
awareness of modern archival advancements in the visual field.
Surveys and Negotiations — One of the primary responsibilities of the Section is
to be able to determine the state of Canada's photographic heritage. This it does in
a number of ways. Supported by historical research projects probing into the past
to determine who were creating, collecting and using photographic records, the
Section's staff carries on surveys across Canada to find out what portion of the
photographic heritage has survived, where It is located and how it is being
protected and utilized. By maintaining current awareness and active contacts in
the field of contemporary Canadian photography, the Section seeks to protect the
significant photographic records of the present for the future. Through personal
contacts and visits, extensive use of the telephone and correspondence, the
Section communicates continuously with photographers, collectors, government
departments and agencies, private industry and a host of archives, museums,
galleries, societies and private individuals. As these surveys and contacts reveal
photographic records which should be in the National Photography Collection or
which require servicing that the Section can best provide, negotiations for their
acquisition, loan or protection are undertaken.
This year, as last year, every effort was made to continue to approach
photographers in order to explain to them the work of the Section and to
encourage them to deposit their negatives and prints in the Archives. This was
achieved by visiting photographers and by attending their conventions, as well as
by addressing them on numerous occasions at conferences and meetings. 90
PUBLIC ARCHIVES REPORT 1973-1974
The Section's agreement with the Professional Photographers of Canada
continued to bear fruit Several more cartons of records were transferred to the
National Photography Collection as were a number of prints from previous Annual
Print Shows. Following attendance at the Annual Convention in Halifax where a
booth was setup in the Trade Show, A. Birrell was asked to explain to the Federal
Council the plans for caring for the Annual Print Show prints. This was followed in
February by a report to the Federal Council on the plans for exhibiting and
protecting the Show in transit. The result has been whole hearted support of all
the Section's proposals by the Council, with full operation scheduled for the 1974
Convention and Print Show.
In addition to these formal presentations to the Professional Photographers
of Canada, numerous contacts were made with photographers visiting the booth.
Claude Minotto continued this work in a similar booth at the Annual Convention of
the Association des photographes professionnels de la province de Québec held
in Montreal in October.
Following the PPOC Convention in Halifax, A. Birrell and C. Minotto visited
photographers in Halifax, St. John, Charlottetown and St. John's. Initial contacta
were made with Wilson Studio which owns the Isaac Erb Collection and with
Maurice Crosby who owns the famous McAskill Collection.
Claude Minotto investigated the collections at Studio Impact and Studio
Marcil with a view to possible purchase in the coming fiscal year. He also arranged
with P.L. Banks of the Dominion Bridge Company in Lachine, Quebec, for the
transfer of approximately 5,000 glass negatives in their possession covering the
Company's work back to the last century. Discussions were opened with the
Department of Indian Affairs for the transfer of their photo files numbering
approximately 60,000 items. Claude Minotto also arranged thetransfer of another
glass plate collection from Gerald Michaud of the Department of Transport. This
collection covers the construction of several canals in Quebec.
The implementation of a program covering Canada's multicultural heritage
was a major project during the year. In addition to negotiating for photographic
documentation of the development of Canada's ethnic groups over the years, it
was strongly felt that since there were so many highly honoured and well known
contemporary photographers in Canada whose past reflected the nation's
diversified cultural roots, representative selections of the work of some of these
photographers should be obtained. Accordingly A. Birrell and C. Minotto
approached a number of these men and requested that they make for the National
Photography Collection a series of 25 or 30 exhibition quality prints which each
photographer thought was a good representation of his work. In this way the
preservation of their work will not be left to chance. In addition to prints, negatives
were obtained in some instances. Nakash of Montreal donated his entire collection
to the Archives.
During the travels of the Section's staff it became evident that there were
many institutions across the country which have important photographic
collections, but lack the resources to preserve them adequately. This year saw the
first step taken in offering limited aid for such preservation. The Public Archives
has decided to offer its services in making copy negatives, a major step in the
preservation of any collection, to those bodies who need and desire such help. In
all cases the originals will be returned with a set of copy negatives. Among those HISTORICAL BRANCH 91
» with whom such a project was discussed were Lynn Ogden of the Vancouver City
Archives, Catherine Hennessy of the Heritage Foundation of Prince Edward Island,
i Burnham Gill, Archivist of the Province of Newfoundland and John Jursa of the
Toronto Harbours Commission. Such cooperation has the double advantage of
j preserving important collections while at the same time making them readily
available to the public without endangering the originals.
Further contact with amateur and professional photographers was made
through the medium of lectures at universities, schools and conferences about the
role being played by the Historical Photographs Section in the preservation of
photographic heritage. Richard Huyda addressed groups of students at the Nova
Scotia School of Design and Algonquin College in Ottawa. Andrew Birrell
addressed a group of photography students at York University and a large
f gathering of advanced amateurs and professionals at "Semina 74", a weekend
conference held in Toronto. In addition, he also was asked to make a brief
presentation to the members of the Order of Icarus, an organization composed of
the foremost living aviators in Canada. This, in connection with an agreement with
Canada's Aviation Hall of Fame, has brought to the Archives a considerable
number of photographs and manuscripts dealing with Canada's aviation history.
Acquisitions — Acquisitions for the fiscal year 1973-1974 numbered 471
collections, an approximate total of 357,802 photographs. The sources of
the collections represented both governmental and nongovernmental areas, with
collections being accessioned on a gift, loan or purchase basis. With regard to
government departments, 135 collections were transferred from various
departments and agencies, such as the former Department of Immigration and
Colonization, Veterans Affairs, External Affairs, Transport, Indian Affairs and
Northern Development and the former Department of Mines and Resources. The
additional acquisitions from nongovernment sources resulted from active
accessioning on the part of archives employees, from involvement in various
programs (both internally and externally) and from unsolicited offers from private
individuals, corporations and organizations.
GOVERNMENT ACQUISITIONS — The types of government photographs and
their sources are representative of a wide spectrum of government involvement in
Canada. Perhaps the most interesting transfer is that of the North American
Boundary Commission (1872-1875) provided by the Royal Canadian Mounted
Police. The Department of Immigration transferred a collection of photos of
government immigration buildings in Quebec (ca. 1910) which should prove to be
a valuable source of architectural design.
The aftermath of the Halifax explosion in 1917 has been well documented in a
rare collection of prints from the Department of the Environment; and the
aftermath of a possible atomic explosion in Ottawa is simulated in a series of
composite photos arranged by the Emergency Measures Organization of National
Defence.
From a geographical point of view, government collections document
Canada from Newfoundland to British Columbia, the latter depicted in photos of
1898-1900 in the Ministry of Transport's Collection. A Department of Immigration
and Colonization Collection relates to farming in Western Canada. Northern
Canada is represented by the Department of Mines and Resources Collection of 92
PUBLIC ARCHIVES REPORT 1973-1974
n
422 photos of Baffin and Ellesmere Islands in the 1920's, and by the more recent
views of the Arctic and the Northwest from the Department of Indian Affairs and
Northern Development. From the Canadian War Museum came the Wilson-Croft
Collection documenting the township of Lanark.
On an internal basis, transfers from the Manuscript Division provided a
number of lively historical and cultural collections, among them the Willis-
O'Connor Collection. Willis-O'Connor, aide-de-camp to five governors-general
collected autographed portraits of his employers and his efforts have provided the
Archives with valuable documentation of the Queen's representatives.
The photos that were included with the John F. Caldwell Papers of 1890-1914
demonstrate life in the Ungava region of Quebec and provide a good record of
various Hudson's Bay Company trading posts.
Undoubtedly, the most interesting photographs were those from Frontier
College, photos which give a notion of immigrant life in the Canadian labour
camps of the early decades of the century, and in the mines, lumber camps and
railway camps of more recent times.
The David Gustafson Collection of the Canadian director and writer has been
transferred; in it is a series of photographs depicting the Canadian theatre.
Among the Traill Family Collection (of Catherine Parr Traill fame) are
portraits of some of the literary giants in Canada: Susanna Moodie, the Strickland
Sisters and Robertson Davies.
ACQUISITIONS FROM NONGOVERNMENT SOURCES — The private
contributions to the Archives represent two acquisition themes. The first is those
collections obtained via the interests of individuals and organizations in society.
The other covers all those photos gleaned through the definitive program of
acquisition, carried out within the framework of the National Ethnic Archives
Program.
As part of the Multicultural Acquisition Program being conducted by the
Historical Branch, finances were made available to the Section for a specific
purpose — that being to assemble photographs representing the multicultural
element of the Canadian society. The aims of the Program were two-fold. First, in
conjuction with the National Ethnic Archives, the Section serves as a national
repository for photographs documenting the background, lifestyles and
contributions of the diversity of ethnic groups in Canada. Recent acquisitions
include collections from Dr. V.J. Kaye, the noted Ukrainian-Canadian historian,
from Mr. Roco d'Angelo depicting Italian life in Toronto, and from the Ottawa
Jewish Historical Society. Secondly, as part of the National Photography
Collection project, selected photographers, mainly of European origin, were
asked to prepare a series of exhibition and archival quality prints of their
photographic work.
These photographers were chosen for their credited talents in the field of
photography and for their variegated approach to the profession. They represent
different disciplines of photography — portraiture, landscape, commercial and
photo-journalism. Among them are such noted professionals as Cavouk, Nakash,
Laslow Varkony, Johann Krieber, Karl Sommerer, AI Gilbert, Boris Spremo, Bert
Hoferichter, Malak, Karsh and Michael Semak. Indicative of the nature of the HISTORICAL BRANCH
93
collections acquired are Krieber's very poignant shots of immigrant integration
into the Montreal economy, Hoferichter's probing photographs of environmental
pollution and the very humanistic style of Michael Semak.
The remainder of the new accessions from the private sector cover a wide
range of themes, both historical and contemporary. The most comprehensive
subject covered is that of aviation. With the aid of Canada's Aviation Hall of Fame,
the Historical Photographs Section has received photographs from numerous
aviation figures in Canada. To name a few, there are Matt Berry, H.A. Oaks, A.G.
Sims, W.R. May, E.G. Fullerton, T.M. Reid, Don Watson and Max Ward.
Max Ward, President of Wardair Canada Ltd. has provided photos of planes
he has flown or owned. Another great figure in the Hall of Fame is Romeo Vachon,
one of Canada's pioneer aviators and provider of the first air mail service
(singlehandedly) along the St. Lawrence River. On a more contemporary theme,
Canadian Pacific Airlines loaned a series of photo albums relating to CP aircraft,
CP personnel and CP executives.
Other transportation themes covered are the canals of Quebec, notably the
Soulanges, Beauharnois, Lachine, Sainte-Anne and Saint-Ours, to be found in the
Ministry of Transport Collection. Mr. A. Pollard of Victoria, British Columbia added
a series of photos of steamers on the West Coast from 1880 to 1949.
Professional and amateur sports in Canada have been very prominent in
recent acquisitions. One hundred and fifty-two photos were loaned by M.H. Reid,
Curator of the Hockey Hall of Fame in Toronto. Ernie Fitzsimmons of New
Brunswick again contributed the major part of the Section's Collection relating to
hockey. Sport in Canada from 1925 to 1962 is covered by the Charles Mayer
Collection. Included is the first meeting of the National Advisory Council on Fitness
and Amateur Sport. n
94 PUBLIC ARCHIVES REPORT 1973-1974
Labour history in Canada has been augmented through the Canadian Labour
Congress Collection (1951-1965), the Percy Bengough Collection and the Ontario
Labour Committee for Human Rights Collection. Percy Bengough was the
President of the Trades and Labour Congress and his papers, received as a result
of the acquisition program of the Manuscript Division, document the growth of
labour history both nationally and internationally from 1935 to 1954. The Ontario
Labour Committee Collection includes food strikes in Windsor, the CCF Summer
School and the Jewish Labour Committee. To be noted also are the Lapointe
Collections of l'Union catholique des cultivateurs (1929-1956), reflecting
colonization in Northern Quebec.
Industries in Canada have been represented by Robson Lang Leathers Ltd.,
which sent photographs of the Oshawa Tannery of 1870 to 1900. Mr. A.G.
Muirhead contributed photos of the Herron-Gillies Mill in Lanark and the E. Curran
Collection depicts the mining boom of 1905 in Cobalt, Ontario.
Collections dealing with political personalities are extensive. The J.S.
Woodsworth Collection, given through Grace Mclnnis (daughter of Woodsworth),
contains a series of family snapshots and material on the All People's Mission. The
Capital Press photos of Duncan Cameron document the newest members of
parliament and his Excellency, Governor-General Roland Michener. Sir George
Burn, President of Bank of Ottawa, and Arthur Ames, Director of Instruments Ltd.
represent two Ottawa figures whose family papers were generously offered to the
Archives.
Additions were made to the newspaper photo holdings with negatives and
prints coming regularly from Capital Press, the Toronto Star, the Montreal
Gazette, the Globe and Mail and the Windsor Star.
Finally, there were new accessions dealing with one of the priorities of the
acquisition program — the history of photography in Canada.
To document 19th century photography a series of daguerreotypes have
been acquired, including those by Seth Park which were donated for the purposes
of restoration. From S.B. Nicolson came a daguerreotype of George Keefer. Two
ambrotypes of C.W. Hamilton during the late 1850s were purchased from an
American dealer.
The most important single acquisition of the year was the purchase of the
superb daguerreotype portrait of Louis-Joseph Papineau. This portrait by an
unknown daguerreotypist was offered recently to the Public Archives. Its addition
to the National Photography Collection is invaluable.
Custodial Services — Custodial services of the Section have kept apace with the
influx of new acquisitions and the expanding knowledge of photo-archival
technology. Confronted with rapidly increasing acquisitions and limitations on
available facilities, manpower and resources, some major rethinking has been
done. A systematic storage survey of collections is providing an accurate analysis
of the exact physical nature of the collections and their custodial requirements.
Although all collections require proper servicing, certain collections are unique
and of such importance as to require more specialized treatment. The criteria for
making proper collection distinctions and setting priorities are being developed.
More specialized and protective containers have been researched, designed and
purchased. Handling and circulating procedures have been modified to upgrade HISTORICAL BRANCH 95
the protection and accessibility of collections. Eight major collections have been
organized, identified and indexed. As in past years a number of collections have
been selected, evaluated and rephotographed for preservation and reference
purposes. Conservation services available to the Section remained minimal and
inadequate.
Cataloguing Services — Cataloguing services have been augmented by the
addition of two new staff members. More than 20 collections, consisting of over
13,000 photographs have been catalogued. In anticipation of even greater
cataloguing demands in the future, the potential value of various electronic data
processing systems for information retrieval has been investigated.
Reference Services — The Section's reference services continued to be most
active during the past year; a comparison of statistics shows that there was an
increase in inquiries and an increase in the number of reproductions supplied.
There were significant requests from some 50 Canadian and foreign publishing
houses, periodicals and newspapers. The faculties and students of 40 Canadian
and foreign universities, colleges, primary and secondary schools and educational
boards and agencies ordered substantial numbers of reproductions. There were
numerous requests from museums, corporations, galleries, ethnic organizations
and historical associations throughout Canada. Reflecting the content regulations
of the Canadian Radio and Television Commission were the extensive requests
made by some 25 film production agencies and television networks. The Section
made a substantial contribution to such critically-acclaimed television series as
Images of Canada, The Days Before Yesterday and The National Dream produced
by the Canadian Broadcasting Corporation. There were requests from over 30
departments and agencies of the federal government, as well as from a number of
provincial and municipal governments and agencies. The Section served a
clientele drawn from all parts of Canada as well as from seven foreign countries as
far afield as Switzerland and Australia. Among the diverse subjects of which
researchers requested photographic documentation were such popular topics as
Indian Life, military activities, immigration, women's activities, labour unions and
northern development.
Diffusion and Dissemination — The publication of Relentless Verity: Canadian
Military Photographers since 1885 represented one of the Section's major inputs
into the Department's Diffusion and Dissemination Program for the year.
Researched and written by Peter Robertson of the Historical Photographs Section,
this study of the photographic works of 13 Canadian military photographers from
the Northwest Rebellion to the present was published jointly by the University of
Toronto Press and Les Presses de l'Université Laval, as volume 2 in the Archives
Canada Series. The publication, which complemented the exhibition, was critically
reviewed in a number of Canadian and international periodicals and newspapers.
Canadian Magazine, in its December 1973 issue, ran a feature article based on the
book. It is intended that Relentless Verity be followed by a series of subsequent
volumes on Canadian photography. The research work of two other staff members
has been published in the national periodical Canadian Photography, that of R.
Huyda on H.L. Hime appeared in the July 1973 issue and A. Birrell's study of
Charles Horetsky in the March 1974 issue. PUBLIC ARCHIVES REPORT 1973-1974
BILL RIDER-RIDER
Mr. William Rider-Rider, Canadian Official Photographer in France during World War I, at
the opening of the exhibition Relentless Verity: Canadian Military Photographers since 1885,
11 September 1973.
The Section's major exhibition during the past year was Relentless Verity:
Canadian Military Photographers since 1885. Opened in September by Gen.
Jacques Dextraze, Chief of the Defence Staff, this exhibition featured 250 prints
representing the work of 13 representative military photographers. There were
also three other exhibitions in which the Section played a part. Cooperating with le I
musée d'Archéologie de l'Est du Québec at Rivière-du-Loup, the Section supplied
some 30 prints for the exhibition D'hier à aujourd'hui par la photographie which
opened in July. A small display of prints by Ottawa photographer Duncan
Cameron took place at the National Press Building in the national capital
beginning in August. Finally, the Section loaned 16 original prints to Sir Wilfrid
Laurier University in Waterloo for an exhibition of Laurier memorabilia marking
that institution's change of name. Back-up support has also been provided for à
number of other departmental and government exhibitions.
Publicity — Publicity for the National Photography Collection and for the
objectives and work of the Section was generated successfully both internally and
externally. Press, television and radio coverage on the Section's publication HISTORICAL BRANCH 97
efforts and exhibitions provided continuous and diversified cross-Canada
exposure throughout the year. Relentless Verity: Canadian Military Photographers
since 1885, both as an exhibition and publication produced national television,
newspaper and magazine coverage. The publication is distributed through major
bookstores across Canada. The exhibition, circulated by the Department of
National Defence, is now travelling nationally. The articles and photo essays in
Canadian Photography increased exposure in the Canadian photographic
community. The Section itself issued two new brochures on its activities and aims.
These coupled with the Section's presence at the Annual Trade Shows of the
Professional Photographers of Canada and the Association des photographes
professionnels de la province de Québec reinforced the Archives' image and
served as an expression of continued awareness and concern for contemporary
Canadian photography.
Further publicity has come from the use and acknowledgement of the
Section's holdings in major national television productions such as The National
Dream and Images of Canada, in various film productions, in a host of national
and international scholarly and popular publications, various exhibitions and
audio-visual presentations and in commercial advertising. Such publicity ranges
from the nationally distributed Eaton's of Canada full-page newspaper
advertisement on Rememberance Day using a Ken Bell photo, to the official
presentation by Prime Minister Trudeau of the Section's Frontier College photo of
Dr. Norman Bethune to Premier Chou En-lai of the People's Republic of China.
Lectures, Research and Advisory Services — Staff involvement in delivering
lectures and in participating in and conducting courses and tours relating to
Canada's photographic heritage is an important Sectional activity. During the past
year, R. Huyda, A. Birrell and C. Minotto have given lectures and study sessions to
groups of professional photographers and to photography students at various
universities, technical colleges and institutes. Staff members actively contributed
to the sessions of the Public Archives of Canada/Canadian Historical Association
Course in Archival Administration and to the Course on Religious Archives and
Archivists organized by St. Michael's College. Other significant individual
presentations included A. Birreli's talk on photographic records to the Annual
Conference on Historical Resources and R. Huyda's paper on H.L. Hime delivered
to the Manitoba Historical Society. In addition, staff members spoke frequently to
the numerous university and other groups touring the Public Archives.
During the year there was a substantial increase in research projects on
Canadian photography. P. Robertson completed his research on Canadian
military photography. A. Birrell, supported by M. Phemister, M. Psutka and J.
Williams, began a major research project on Western Canadian photographers
and on Canadian surveying photography. C. Minotto continued research on a
number of private collections and Canadian Arctic and Northern exploratory
photography. R. Huyda undertook research on S. McLaughlin, Canada's first
Government Photographer. Two excellent reports were prepared by casual staff:
J. Burant's study of St. John, New Brunswick photographers, 1845-1865 and S.
Franklin's report on the Canadian Photographic Journal, 1892-1897. A number of
smaller research projects were completed in support of the Section's acquisition
and evaluation activities. There was also a continued input into the index of
Canadian Photographers. 98 PUBLIC ARCHIVES REPORT 1973-1974
As the foremost national photo repository and as an internationally
recognized advanced photo archives, the Section is called upon frequently to
provide advisory services. During the past year requests for assistance and
information have come from archives, museums, government departments, photo
repositories, organizations and individuals from across Canada, from the United
States, the United Kingdom, Australia and other countries. A major input was also
made into the Canadian Museums Association Symposium on the Care and
Maintenance of Photographic Collections.
Staff Notes — R. Huyda returned as Section Head and Curator of the National
Photography Collection in July after 18 months as Acting Division Chief. A. Birrell
who had served as Acting Section Head was placed in charge of the newly
established Acquisition and Research Unit. P. Robertson, W. Ewers and B. LaRose
were appointed respectively Heads of the Custodial, Cataloguing and Reference
Service Units.
Staff training and development are considered essential prerequisites for the
Section effectiveness. During the past year A. Birrell and C. Minotto were granted
educational leave to pursue their M.A. studies. Other staff members attended
various secretarial, supervisory, language and management training courses. Six 1
professional research officers attended Photo History '73, a symposium at the
International Museum of Photography, Rochester, New York and were scheduled
to participate in the April 1974 Canadian Museums Association Symposium on the
Care and Maintenance of Photographic Collections.
Public Archives Library
The Public Archives Library experienced in 1973-1974 a growing awareness
of its expanding role within the Department. The marked rise of accessions in all
Divisions of the Historical Branch, the increasing demands for advisory services in
the Administration and Technical Services Branch, as well as the additional
requests for advice received in the Records Management Branch, have brought
about a substantial increase in demand for acquisitions of printed works in various
fields to cover the diversified services now offered by the Public Archives of
Canada.
Microfiche reproductions of the items listed in the first volume of the
Catalogue of Pamphlets..., Ottawa, 1931, was slowed for a period while a
reassessment was effected. It has since been accelerated, and the results will be
felt late in 1974. The Library wishes to express its gratitude to Miss Edith Firth of
the Metropolitan Toronto Central Library for her courtesy in lending rare
pamphlets for use in these reproductions in lieu of those in the Library's Collection
which were incomplete or damaged, or otherwise not suitable for reproduction.
The preparation of a revised Catalogue of Pamphlets is progressing
satisfactorily. All pamphlets covering the years 1547 to 1900 are now catalogued,
save for those pamphlets published from 1867 to 1900 and added to the Collection
since 1972 through either purchase or gift.
The Public Archives Library was represented at the annual meetings of the
Canadian Library Association, the Association canadienne des bibliothécaires de HISTORICAL BRANCH 99
langue française, the Canadian Historical Association and the International
Federation of Library Associations. The Chief Librarian attended the Colloquium
of the Bibliographical Society of Canada and the Education Workshop of the
Montreal Chapter of the Special Libraries Association — From Naming to
Networks: Identification to Distribution.
A program of reproducing articles of historical interest .contained
European periodicals was initiated with the personnel of the Paris Office. This w
enable the Library to acquire valuable reference material in sources to be found
various European archival institutions. Although the program is at the initial
stages, the groundwork has been established in the Bibliothèque nationale in
Paris, whose sources are being used.
The Library has lent books and posters for the Heritage Kingston exhibition
presented in the Agnes Etherington Art Centre, Queen's University, Kingston, as
well as for the Children's Book Exhibit presented by the National Library of
Canada.
For the second year the Library Division has continued implementation of the
Operational Performance Measurement System; the exercise has proved to be a
study and an assessment of the duties performed by members of the Department.
The Library has further contributed to this program by lending one man-year to
the Management Systems Implementation Section.
Significant Canadian historical articles and books published in Canada in
1972 have been listed and edited for inclusion in the next edition of the
International Bibliography of Historical Sciences.
The Library's staff has contributed to a six week "in training" program for
three consecutive groups of students from Hull's CEGEP; these students are
seeking diplomas as Library technicians.
The Library's staff also participated actively in the preparation of the Course
in Archival Principles and Administration offered by the Public Archives of
Canada.
CIRCULATION AND EXTENSION SERVICES SECTION — Statistics — The
implementation of the Operational Performance Measurement System has
brought about a new structure of inputs and outputs. Without drastically altering
the terms of reference, the system now allows for a better definition of operations
producing more significant and functional statistics.
Visits  10,307
Circulated Documents  38,731
InterUbrary Loan Requests  193
Reproduction Requests  3,329
Internal Distribution of Periodicals  2,608
Evolution of Services and Operational Context — In this second year as an
autonomous Section, the concentration has been primarily on its extension
services. A library branch has been organized in the Picture Division. This pilot
project has defined better procedures and most important, has helped in the
development of operations to be used in the establishment of similar branches in
the other Divisions. As of this moment, some 1,595 volumes are located in the 100
PUBLIC ARCHIVES REPORT 1973-1974
Picture Division on a permanent loan basis, and 44 periodicals circulate amongst
its professional personnel members. A process of operations has been initiated in
the National Map Collection, as well as in the Technical Division of the
Administration and Technical Services Branch. The internal circulation of
periodicals amongst Public Archives of Canada personnel is presently 285 titles, 1
and this service will extend to approximately 350 titles in the fiscal year 1974-1975.
Special Projects — The Section has arranged for the reproduction, on 5" x 8"
cards, of historical posters in the Library's Collection. A chronological card-index
of 800 of these reproductions is now available for consultation.
REFERENCE SECTION — During the year the Reference Section's activities
included talks to visiting students from the University of Ottawa's History
Department, McGill University's Library School, Brock University's Geography
Department, and to members of the Association des Archivistes du Québec, the
Ottawa Valley Historical Society, the Ontario Genealogical Society and the Société
généalogique canadienne-française.
The Reference Section answered some 2,680 oral and written inquiries
concerning such varied subjects as Alberta's Alasand Oil Ltd., the St. Lawrence
River Bridge Company, construction of log cabins, the Chautauqua Movement, the
architecture of the Province of Quebec, advertisements on behalf of the fraudulent
British Columbia Overland Transit Company and ginseng trade.
The Centennial of the Royal Canadian Mounted Police in 1973 brought a fair
number of inquiries concerning the Force's establishment and its early uniforms.
As well, the Reference Section continues to receive a number of requests for the
Centennial Commission's still extant publications.
The Reference Section also spent several weeks in the preparation of the
1973 Course in Archival Principles and Administration. The Section's Finding Aids
Program is being continued; some 1,143 entries were added to the Biography
Index.
ACQUISITIONS AND BINDERY SECTION — The Acquisitions and Bindery
Section was created during the fiscal year 1973-1974. The Section is responsible
for the selection, acquisition and registration of books, pamphlets, posters,
microfiche, microfilm, periodicals and government publications, either purchased
or received as gifts. As well, the Section is responsible for the conservation and
restoration of these various documents. Following is a statistical chart of the
Section's activities:
Items Ordered    890
Items Registered    5,244
Items Sent to the Bindery  888
Items Received from the Bindery  1,235
Temporary Cards Filed  11,610
Other activities included the reorganization of city and telephone directories,
the inventory of a number of hitherto unlisted volumes, the establishment of an
inventory of serial publications and continued participation to extension services. HISTORICAL BRANCH 101
CATALOGUING SECTION — The Cataloguing Section has put the emphasis on
the cataloguing of books destined for use by the Divisions or Sections within the
Department. The organization of this service has created the need for catalogue
units to accompany these collections. Work is progressing towards the creation of
these units.
h\- The arrival of a new cataloguer has enabled the Section to complete the
cataloguing of material — Biography Section excepted — left uncatalogued from
the collection accumulated in the original library. The typing and filing of cards for
the pamphlet collection previous to 1910 have been terminated.
Following are statistics of the Section's activities during the fiscal year
1973-1974:
Items Catalogued  3,971
Items Processed     6,675
Cards Processed  35,661
Cards Filed  27,371
Important Acquisitions
Bossu, N. Nouveaux voyages aux Indes occidentales..., Paris, Chez Le Jay, 1768,
2 part, en 1 vol.
Canada. Department of Crown Lands. Information for immigrants, settlers and
purchasers of public lands ... Quebec, Printed by Hunter, Rose & Lemieux,
1863. 20 p.
Cellarius, Christoph. Christophori Cellarii Smalcaldiensis Geographia nova	
Halae Magdeburgicae, Sumtu lo., Bielkii, 1968. 20, 470, 69 p.
Duchesne, Henri-Gabriel. Dictionnaire de l'industrie; ou, Collection raisonnes des
procédés utiles dans les sciences et dans les arts; contenant nombre de
secrets curieux et intéressants pour l'économie et les besoins de la vie ...
Ferrière, Claude-Joseph. Dictionnaire de droit et de pratique, contenant
l'explication des termes de droit, d'ordonnance, des coutumes et de pratique,
Paris, Chez Brunet, 1749, 2 vol.
Forsyth, Joseph. Government publications relating to Alberta; a bibliography ...
Tylers Green, Eng., University Microfilms, 1972. 8 v.
Glenbow-Alberta Institute. Library. Catalogue of the Glenbow Historical Library,
the Glenbow-Alberta Institute Library, Calgary, Alberta. Boston, Mass., G.K.
Hall, 1973. 4 v.
Hindenlang, Charles. Déclaration volontaire de M. Charles Hindenlang, général de
brigade dans l'armée des rebelles, Montréal, De l'Imprimerie de l'Ami du
peuple, 1838, 3 p.
International Boundary Commission (Canada and the United States). Joint report
upon the survey and demarcation of the boundary between the United States
and Canada from the Gulf of Georgia to the northwestern most point of Lake of
the Woods Washington, D.C, 1937. 477 p.
Journal de ce qui s'est passé au Canada depuis le mois d'octobre 1755 jusqu'au
mois de juin 1756, n.p., 1756. 102 PUBLIC ARCHIVES REPORT 1973-1974
La Roche, Frank. En route to the Klondike; Chilkoot Pass and Skaguay Trail.
Seattle, Wash., 1897.
The Literature of photography. New York, Arno Press, 1973. 62 v.
Montizambert, Edward Lewis. A lecture on the mercantile law of Lower Canada,
delivered before the Mercantile Library Association of Montreal on the 27th
January, 1848. Montreal, Printed by Lovell and Gibson, 1848. 22 p.
Mountain, G.J. A letter to Mr. S.C. Blyth, occasioned by the recent publication of
the narrative of his conversion to the Romish faith. Montreal, Printed by
Nahum Mower, 1822. 288 p.
Numismatic and Antiquarian Society of Montreal. Constitution and by-laws of the
.... Montreal, Daniel Rose, 1866. 15 p.
Painchaud, Joseph. Petition of Joseph Painchaud and others of the city of
Quebec. Quebec, Printed by John Lovell, 1852. 2 p.
Parke-Bernet Galleries, Inc. The celebrated collection of Americana formed by the
late Thomas Winthrop Streeter, Morristown, N.J., sold by order of the
trustees. New York, 1966-70. 8 v.
Playfair, A.W. Suggestions on the defence of the Canadas .... n.p., 1865. 13 p.
Roy, J.J.E. Histoire des colonies françaises et des établissements français en
Amérique..., Tours, Marne, 1864.
Strubberg, Friedrich Armand. Mes aventures en Amérique chez les Peaux-
Rouges, Paris, Firmin Didot, 1880, 2 vol.
Thieme, U. and F. Becker. Allgemeines Lexikon der bildenden Kunstler von der
Antike bis zur Gegenwart... Zwickau /Sa., Photomechanischer Nachdruck
von F. Ullman, 1969-72. 37 v.
Time-Life Books. Life library of photography.
The Times, London. Cuttings from the Times [on Canada, January 1909 —
February 1967]. Tylers Green, Eng., University Microfilms, 1973. 20 v.
Toronto. City Council. Select Committee Appointed to Inquire into the Issue and
Sale of City Debentures. Report of the... in 1852, with evidence. Toronto,
Geo. E. Thomas, 1853. 60 p.
Valin, René-Josué. Commentaire sur l'ordonnance de la marine du mois d'août
1681, Poitiers, F.-A. Saurin, 1829, 644 p.
Wagner, Henry R. The Plains and the Rockies; a bibliography of original narratives
of travel and adventure, 1800-1865. Columbus, Ohio, Long's College Book
Co., 1953. 601 p.
Printed Material from Archival Collections Transferred to the Library
Action Canada Papers (MG 28, IV 5H) Canada Foundation Papers
Bell Canada Papers (MG 28, I 179)
Bell (R.A.) Papers (MG 32, B 1) Canada. Prices and Incomes
Bengough Papers (MG 30, B 47) Commission Papers (RG 36/30)
Brown (H.L.) Papers (MG 31, D 17) Canadian Archery Association Papers HISTORICAL BRANCH
103
Canadian Labour Congress Papers
Newman (AH.) Papers (MG 30, D 172)
(MG 28, 1 103)
Norrish (W.H.) Papers (MG 30, E 72)
Canadian National Railways Papers
Oaks (H.A.) Papers (MG 30, B 50)
Churchill (G.) Papers (MG 32, B 9)
Ontario Labour Committee on Human
Cohen (J.L.) Papers (MG 30, E 69)
Rights Papers (MG 28, I 173)
Curran (J.E.G.) Papers (MG 30, K 5)
Reford (R.) Papers
Dallyn (G.M.) Papers (MG 30, B 46)
Underhill (F.H.) Papers (MG 30, D 11)
Gray (C.F.) Papers (MG 30, D 44)
Willis-O'Connor Papers (MG 30, E 23)
1    Hill Papers
Woodside (H.J.) Papers (MG 30, I 11)
Lloyd (F.) Papers (MG 35, A 6)
Yukon Consolidated Gold Corp. Papers
1    Mayer (C.) Papers (MG 30, K 7)
List of Donors to the Public Archives
Library for 1973-1974
Ambassade de France, Ottawa
W.M. Connor
Prof. John Andreassen,
Council of Ontario Universities
McGill University
Georges Dargaud
Howard C. Applegate, the Balch
Dominion Glass Company Ltd.
Institute, Philadelphia
Rev. F.S. Dowe
Arab Republic of Egypt Embassy,
R.H. Durrell
Ottawa
Economic Council of Canada
Mrs. Diane Armstrong
(Ms. I. Lackner)
L.-C. Audette
Family Planning Federation of
André Beaulieu
Canada/Fédération pour la
Michael Bell
planification familiale du Canada
Bell Canada
Farm Credit Corporation/
P.-l.-E. Belmont
Société du crédit agricole
Dr. A.E. Blanchette, Department
C.W. Ferguson
of External Affairs
John E. Fetzer
Mme R. Boult, Commission canadienne
First Baptist ChurgSt, *'•/
des transports
France. Direction des archives
Mr. and Mrs. E. Brossard
Orland Gingerich, Western Ontario
Ms. E. Bujea
Mennonite Conference Inc.
Mrs. F. Buxton
Mme Y. Goldenberg, Musée
Canada. Consommation
de la monnaie, Paris
et corporations (Claude G. Jarry)
Benoit-Beaudry Gourd
Canada. Department of National Health
Hamilton P. Greenough
and Welfare (Ms. Louise Brommeil)
Mrs. Irene Halliday
Canadian Council on Rural
Harry Hinchley
Development/Conseil canadien
Alfred A. House
de l'aménagement rural
John Howells, Houston Civil War
Canadian Imperial Bank of Commerce
Round Table
(H.G. Kettle)
India. National Archives
Canadian Medical Association
Israel. State Archives
(D.A. Geekie)
Joseph Kapacinskas
Gary Carroll
Kingston, Ont. Committee
James Crafton Carter
on Architectural Review
John E. Coderre
Kingston Public Library Board
Comité international
R. Kreen
des sciences historiques
M.S. Kuhring PUBLIC ARCHIVES REPORT 1973-1974
Yvan Lamonde
Donald G. Lane
Frank Lavinskas
Jean-Jacques Lefebvre, Société royale
du Canada
Library of Parliament
(Ms. Pamela Hardistry)
N.G.M. Lougheed
Mrs. D.H. Lowry
Dr. Earle D. MacPhee
Thomas G.M. McDade
Lester W. McLennan
Manitoba. Provincial Archives
R.E. Manning
Hart Massey
J. Mazik
N. Mika, Mika Silk Screening Ltd.
J.M. Milne
Molson Breweries of Canada Ltd.
(Mrs. M.T. Good)
Montreal Star. The Library
L'abbé Robert Morin
William F.E. Morley
Mount Allison University,
Sackville, N.B.
Mount Royal Cemetery Company
Lieut.-Col. R.K. Muir
National Indian Brotherhood
Nova Scotia. Legislative Library
(Ms. S. Elliott)
Ontario. Office of the Prime Minister
Oshawa Curling Club
Ottawa. Cabinet du maire
Our Country Publications Company
Payette Radio Ltée
Mrs. Fred J. Peister
William Penn Washington
A.E.H. Pétrie
Edward Phelps
G.G. Phillips
Québec (ville). Service des loisirs
et des parcs
Mrs. Frances K. Smith,
Agnes Etherington Art Centre,
Queen's University Archives
Frederick A. Rahmer
Résidence Deschatelets
John Rose
Rev. R. Rowat
Séminaire de Chicoutimi.
Comité du centenaire
Simon Fraser University
Mlle B. Soublière, Radio-Canada
His Worship Mayor George N. Speal,
Office of the Mayor, Kingston, Ont.
Erik Spicer, Library of Parliament
Statistics Canada (Ms. G. Phelan,
Chief Librarian)
Mrs. John Grier Stevens
Ms. Gladys Stuart
Toronto Symphony
Trent University. Thomas J. Bata
Library
Ukrainian Canadian Committee
Université d'Ottawa. Département
d'histoire (Pierre Savard)
Université Saint-Paul (F.-G. Morrissey,
o.m.i., doyen)
University of New Brunswick.
Department of Information
University of Western Ontario. School
of Library and Information Science
Auguste Vachon
Mrs. A.M. Ward
The Whaling and Marine Manuscript
Archives
Ms. Ruth Whitley
National Film Archives Division
Organization — With the establishment of new positions, the appointment of new
staff members, the purchase of new equipment, the promise of additional space
and above all with the acquisition of significant sound, film and video records, the
National Film Archives is beginning to develop the organization and the resources
necessary to service the growing demand for access to image and sound records.
The final stage in the organization will be the consolidation of the national
collection of historical sound recordings and its reference services with the HISTORICAL BRANCH
105
national collections of film and video housed in the West Memorial Building. Plans
for the renovation of the additional space in the West Memorial Building have been
completed and it is hoped the reorganization will be accomplished in the fiscal
year 1974-1975.
In the meantime the Historical Sound Recordings Section was involved in
three moves to achieve greater organizational unity and to complete its physical
separation from the Picture Division. The first move transferred all the holdings of
the Section into a temperature controlled vault in the West Memorial Building. The
second move relocated the sound recording studio to a sound-proof room in the
West Memorial Building. The final move, a temporary one, consolidated
professional and clerical staff and the Section's files and office supplies in three
consecutive offices in the main building. The Section looks forward to the
complete consolidation of its reference and cataloguing services with those of its
technical and storage services when renovations planned for the National Film
Archives in the West Memorial Building are completed.
These moves also reflect the increased demands placed upon the Section
which has required expansion in bulk size and sophistication of its equipment and
personnel. In June 1973, a technician was hired to take charge of the newly
purchased recording equipment and to assume all technical duties related to
recording and rerecording in the sound room. The new equipment included an
EMT professional quality disc reproducer, a JVC AM-FM stereo receiver and a
Metrotech professional reel-to-reel recorder with time signal generator and
reader. A dictation transcribing unit was also purchased to aid the typist employed
to transcribe the Peter Stursberg interviews.
Personnel — Sam Kula was appointed Chief of the National Film Archives in
September 1973. In April 1974, after completing language training, he will assume
his duties.
In March 1974, an archival assistant was appointed in the Historical Sound
Recordings Section to survey oral history projects throughout Canada and to
prepare a guide to such projects, with special attention to projects related to
ethnic archives.
RECORDED SOUND COLLECTION — Research and Publications — During the
fiscal year 1973-1974 the staff in the Historical Sound Recordings Section
contributed several articles to various publications.
LaClare, Léo. Lord Stanley and the Demonstration of the Edison Perfected
Phonograph in Canada, 1888. Recorded Sound. April-July 1973.
LaClare, Léo. Oral History in Canada: an overview. Oral History Review. 1973.
LaClare, Léo. Sound Recordings in the Public Archives of Canada — Les
enregistrements sonores aux Archives publiques du Canada. Phonographic
Bulletin. May 1973.
Lochead, Richard. Labour History, Oral History and the Ginger Goodwin Case.
Reynoldston Research and Studies. 1973.
Dissemination — in addition to the publications listed above, information about
the sound collection was disseminated through various exhibits and media 106 PUBLIC ARCHIVES REPORT 1973-1974
interviews. A demonstration booth was set up at the Annual Convention of the
Canadian Association of Broadcasters held at the Château Laurier from 30 April to
2 May 1973 and a selection of oral history material was displayed at the
Convention of the Canadian Historical Association held in Kingston in June 1973.
Léo LaClare described the work of the Historical Sound Recording Section in
an interview broadcast on CBC Radio Noon in July 1973 and in two interviews
broadcast on Skyline Cablevision in July 1973 and February 1974.
Requests and Services — By far the greatest number of requests for historical
sound recordings come from the broadcasters themselves and hence much
material has been recycled into radio programs pertaining to history. Examples of
these are the flashback series and a documentary on Canadian history produced
by radio station CHUM in Toronto as well as the Sounds of History feature on CBC
radio's As It Happens Program. Material has also been used in two radio
documentaries on Newfoundland, broadcast in April 1974 — one on radio station
CEPL in London, Ontario repared by Professor Peter Neary and the other on the
CBC radio network prepared by George Baker. The requests made by the
academic community have been concerned for the most part with oral history and
have become more frequent as the Division has become more active in this area.
Oral History — Activity in the field of oral history has taken two forms. One form
has been to act as a central clearing house for all literature and current
developments in oral history throughout Canada. Toward this end an archival
assistant has been hired to prepare a comprehensive directory of all oral history
projects completed or in process in Canada today. Léo LaClare, as Chairman of
the Oral History Committee of the CHA Archives Section, has laid the groundwork
for the creation of a National Oral History Association and has coordinated the
publication of the second issue of a new Canadian oral history journal. And finally,
knowledge of oral history developments in the U.S. has been updated by
attendance at the Oral History Association Conference at West Point, New York in
November 1973 at which negotiations were also initiated with a view toward
holding the 1976 OHA Conference in either Ontario or Quebec.
The second form of activity has been to stimulate interest in oral history and
thus increase the PAC's holdings in this area. Technical and professional
assistance has been given to local and regional groups seeking to start their own
oral history programs and Léo LaClare has given several talks to interested
groups on this subject. The Historical Sound Recordings Section has aided
directly in the production of Peter Stursberg's oral history interviews with major
political figures of the Diefenbaker era — a project which included 19 hours of
interviews with Mr. Diefenbaker himself. The past year has also seen the Section
increase its holdings in oral history with the acquisition of several valuable
collections including one by broadcaster Lyal D. Brown which documents early life
in the Canadian West.
Accessions and Holdings — The major accession in 1973-1974 was the CBC's As
It Happens Collection, which consists of tapes of this award-winning CBC public
affairs radio program from 4 October 1971 to 30 November 1973. In addition,
negotiations were completed with the CBC for the acquisition of audio tapes for all
interviews recorded for the Tenth Decade, First Person Singular and the Days HISTORICAL BRANCH 107
Before Yesterday Series. The combined CBC and Stursberg collection will add a
valuable "analytical perspective" to the present extensive holdings of the Liberal
Party of Canada and the Progressive Conservative Party of Canada.
New accessions for 1973-1974 numbered 126, which represented 3,339
hours of new sound recordings. The total holdings of the Historical Sound
Recordings Section are now approximately 14,500 hours. Work done on the
Section's holdings can be summarized as follows:
Hours Catalogued    537
Hours Indexed   585
Hours Rerecorded  936
Hours Transcribed  36.5
FILM AND VIDEO COLLECTIONS — Research and Publications — The work of
the National Film Archives and its collections was the subject of a feature article by
Robert McKeown in Weekend Magazine, 21 July 1973. Although the article in
Weekend Magazine was a very general account, it resulted in a substantial
number of inquiries, some indicated where early films were being held, and others
offering film donations.
Dissemination — As part of Festival Canada 1973, the National Film Archives
organized a series of screenings in the Public Archives auditorium during the
month of July. Four programs were prepared (a new program each week)
demonstrating the range of material in the National Film Archives. In connection
with these screenings, William Galloway appeared on Skyline Cablevision in June
to preview the programs and describe the work of the Archives.
The film and video collections averaged more than 10 serious requests per
month and satisfied approximately 75 per cent of them. The requests included film
footage for several CBC programs, the Ontario Educational Communications
Association, several major CTV programs and numerous independent producers.
Servicing the collections has been difficult because little of the footage is
catalogued or indexed. The burden of identifying, selecting and preparing
requested material fell equally on the Project Director, the Head of Technical
Services and the technicians. Development of a catalogue for film and video
resources and the appointment of professional staff to process and service the
material must be a high priority in the next fiscal year.
Videotape Program — In August 1973, a videota