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UBC Library Bulletin Apr 30, 1995

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 UBC    LJERAK1
BULLETIN
No. 236
April 1995
Restructuring: Progress Towards a Plan
Since technology is row an inseparable part of everything the UBC Library does or piano to do, the
budgetary implications of this have to be faced. So far, we have pieced together financing-for systems and
equipment on a year-by-year basis, using- a variety of funding sources. However, there has never been a
realistic, continuing budget for this area in the way that there is for staff, collections, and even binding.
As the first "Restructuring" document issued in January made clear, this can ro longer continue. Out of the
roughly $24 million received by the Library annually, we need to redirect $1 million toward information
infrastructure. Mat only do we need to be able to budget for new systems and equipment — most pressingly,
a completely new support setup for our public catalogue and technical processing systems — but we also
need assured funding to replace or upgrade aging workstations and other hardware. One way or the other,
even a low estimate of costs in this area works out to $1 million a year for the foreseeable future.
Where will the money come from? This is the question that is
driving a series of meetings at all levels which will continue
through the spring. Some ideas for tapping outside sources
of funding have already emerged. However, magic solutions
are unlikely, and the focus of most discussions will need to
be on how to redistribute the existing $24 million to achieve
this target.
If there's a bright side, it's that the process can be phased in
over roughly 3 years. $10 0,0 00 needs to be re allocated to
systems in the 1994/95 fiscal year, and $300,000 annually
through to 1997/98.
So far, discussions with library staff and other concerned
groups have generally agreed on some basics:
* Our #1 priority should be to maintain an identified list of core services to UBC students, staff and
faculty. Services not on this list would be possibilities for reallocation of funding or for cost recovery.
* It would be unrealistic to expect that equal across-the-board cuts will work. Whole groups of services
will need to be reconfigured.
* Although in the process staff jobs may be lost, and many others will change innature, it is likely that
the salary budget will be just one of several sources for the money needed.
Currently the most innovative proposals have to do with rethinking services and integrating related groups.
Some of this is a logical outgrowth of the thinking behind the Koerner Library. Thus, HSSD, Government
Publications, Sedgewick and Data would not only move into Koerner, but would share that space with their
own ILL, acquisitions, serials and cataloguing support units. Similar clusters of public and support services
are being looked at for the arts, life sciences, and pure/applied sciences. While some service groupings would
be located togetherin a shared space, others might be physically separate but share staff functions.
As our story headline makes clear, library people are not discussing a firm planjust at this point.
Rather, they are mapping out the factors that need to be part of a workable plan. A further version of the
Restructuring Plan will be distributed once the results of the first round of discussions are in.
ubc library bulletin page 2
ORGANIZATIONAL UPDATE
Committee Named for External Review
As the final part of the Library's first full-scale review since 1988, a Library
Review Committee has been created. Of the fifteen members, ten are
UBC-based, while the other five are librarians from a range of Canadian and
U.S. universities.
Besides receiving printed background material, members will spend time
in the various libraries between now and June 30, when the final report is
due in the President's Office. The main visit of the external librarians' group
is scheduled for June 4 through 8.
Members of the Committee are:
Chair: Dean Lynn Smith, Faculty of Law; Secretary: Mr. Byron Hender,
Executive Coordinator, Student and Academic Services; Mr. Bill Dobie,
undergraduate student and past president of the AMS; Ms. Gail Edwards,
graduate student; Dr. Gerald Gorn, Associate Dean, Faculty of Commerce;
Dr. Peter Jolliffe, Plant Sciences; Dr. Jo-Ann McEachern, French;
Dr. Veronica Strong-Boag, Director, Centre for Women's Studies and Gender
Relations; Dr. Mark Vessey, English; Carole Moore, Chief Librarian,
University of Toronto; Paul Wiens, Chief Librarian, Queen's University;
Betty Bengtson, Director, University of Washington Libraries; Scott Bennett,
University Librarian, Yale University; and Nancy Eaton, Dean of Library
Services, Iowa State University Library.
The Sounds of Sedgewick
Only 18 more months to go! Here's a bulletin just in from the heart of the
Sedgewick /Koerner construction zone.
Sniff, sniff, drip, drip, thud, thud! These were the sounds of Sedgewick as we
entered the third month of Koerner construction. Since January, we've had
diesel fumes, leaks through the temporary wall between Sedgewick and the
site, and the noise and vibration of bulldozing, concrete drilling, and pile
driving. The wall does not keep out as much rain as we would like, but it does
deaden the noise. Throughout it all, we have been surprised by the students'
patience and insouciance, as they study (and sleep) ten feet from the site.
Many of you may have heard the rumour that Sedgewick's roof collapsed
on February 22nd. Fortunately, news of the collapse was exaggerated. Some
cracks did appear in the concrete beams over the study area on the upper
level of Sedgewick, as a result of very wet earth being piled too high on top
of the library. The beams sagged a little, so the area was cordoned off and
steel bracing was installed on the upper and lower floors. The bracing on the
lower floor closed the computer terminal room, and with it, Netlnfo access,
for a day and a half. After inspections by structural engineers, the fire
Department, and Workers' Compensation, the bracing was removed and we
were allowed to use the upper floor study space again.
March 31 brought more disruptions. Fumes from damp-proofing newly poured
concrete were sucked into our air shaft, forcing students to other locations
and many staff outdoors. Occupational Health and Safety has now made
several recommendations to avoid a repeat of this incident.
The staff and students in Sedgewick have been wonderful throughout these
first few months. Now, as the new building starts to go up, so do our hopes
of a less eventful spring and summer.
ubc library bulletin page 3
ORGANIZATIONAL UPDATE
Project Pegasus Takes Off
In early March, the UBC Library began a three-month
pilot project to test the ease and effectiveness of
having end users place their own ILL orders directly
with CISTI, the National Research Council's library
in Ottawa. Orders for documents in medicine,
science and engineering account for a large
share of all interlibrary loans to UBC
students and faculty. As Canada's
national science library, CISTI holds
the country's largest collection of
scientific information and has a well-
established document delivery service.
Given these two factors, the UBC Library
decided that it would be most practical to test
end-user ordering in the Science & Engineering
Division. This segment of the project began in
early March, with the Life Science Libraries
scheduled to join the pilot project early in April.
How does this work?
The end user places orders via specialized accounts on the CAN/OLE
database using the CISTISER and CISTIMON files. These are the
online catalogues for CISTI's serials and monograph collections respectively.
Only orders for copies of journal articles and individual conference papers can
be placed at this time. Staff in the Interlibrary Loans Division still handle
the more complex requests, such as loans for books, full conference
proceedings, fiche/print copies of technical reports, and orders for patents
and standards.
The service is limited to graduate students and faculty during the 3-month
test period. Users register for this service and agree that the orders placed
will be for their study, research and teaching at UBC. They must attend a
brief introductory training session to learn how to place requests. One major
feature of this training is to impress upon users the need to check all items
against UBCLIB as a first step. Training concludes with hands-on instruction
in the CISTISER and CISTIMON files.
What has user reaction been to Project Pegasus?
Perhaps this can best be described as "so far, so good". Users seem very
pleased with the fast delivery time for their requests, and appear to be
mastering online ordering with few problems. A spot check on 30 orders
placed in the first week showed that all materials requested were unavailable
at UBC at the time the requests were sent out.
What do we hope to gain from this pilot project?
When users place their own orders, most documents are delivered to UBC
within 3 working days. Self-serve ordering also frees up time for ILL staff
to handle more complex requests in all subject fields, such as ones for which
there is no clearcut source library. Finally, the pilot project will help us
identify more clearly the costs versus benefits of end-user ordering.
ubc library bulletin page 4
SYSTEMS UPDATE
RFP Progress
In mid-February, a Request for Qualification (RFQ) document was sent to twenty-two vendors
of automated library systems. The main purposes of this document were to inform these vendors that
the UBC Library intended to issue a Request for Proposals (RFP) document shortly, and to obtain
some general information that would enable the Library to pre-qualify vendors for the RFP.
In any event, it was largely a self-selecting process. Nine of the vendors responded and indicated
they were interested in receiving the RFP for automated library systems. The RFP Project Team
reviewed the responses and agreed that the folowing eight vendors were sufficiently qualified to
receive the RFP:
Carl Corporation
Data Research Associates (DRA) Inc.
Dynix (Canada)
Endeavor Information Systems
Geac Computers Ltd.
Innovative Interfaces Inc.
Sirsi Corporation
VTLS Inc.
The RFP was issued in mid-March, and the vendor group will have until the end of April to prepare
their responses and return them to UBC.
May and June will be very busy months. The responses will have to be reviewed and a smaller
number of "short-listed" vendors identified. Each of these vendors will be expected to visit the UBC
Library for two to three days and provide complete demonstrations of their proposed system. Both
general and specific sessions are being planned, and as many library staff as possible will be involved
in these activities.
Outlook Database
The Systems Division is completing the final work on the just loaded Outlook database on the
B.C.Electronic Library Network (ELN) computer. This database contains 2.3 million bibliographic
records representing the holdings of B.C.'s public libraries and all of the post-secondary college and
institute records. In fact, about the only library holdings not represented in Outlook are those from
the three large university libraries.
Outlook will be a valuable addition to the information resources already available on the ELN
computer. It will also be directly available on UBCLIB. Stay posted for more information.
Self-Serve Holds
Development work on the upcoming UBCLIB self-serve holds system is proceeding on schedule.
Plans are to make it available for public use shortly after the end of the spring term. The
implementation timing may sound a bit strange, but it has a rationale. We want to ease this new
feature in very carefully, and make certain that everything is working properly. Look for more
information in April and May.
ubc library bulletin page 5
What's Up??
Having trouble keeping track of the myriads of
online and CD-ROM databases available these days? You can now
find them listed on the Library Gopher. Under item 7 (The Library),
choose selection 8 (Electronic Materials) for a subject listing that's
updated whenever required.
Some of the new additions are:
• Anthropological Literature (online via GATeway, 1984+)
• Avery Index to Architectural Periodicals (via GATeway, 1983+)
• Child Abuse and Neglect (CD-ROM, HSSD, 1965+)
• Eurocat (CD-ROM, Gov. Pubs., covering European Community/
European Union publications)
• Film and Video Canadiana (CD-ROM, Education Lib.)
• Food Science and Technology Abstracts (CD-ROM, Macmillan)
• Geobase (CD-ROM, HSSD, covering all aspects of geography and
geology, 1990+)
• IPO (innovative networked CD-ROM, Sci./Eng. Div., with fulltext
versions of international electrical engineering publications)
• LIFE (online via INS on UBCLIB Main Menu, giving wide
coverage of biological, medical and related subjects, 1984+)
• Microcomputer Abstracts (CD-ROM, Education Lib., 1989+)
• Middle Search (CD-ROM, Education Lib., 1988+, including fulltext
for mainstream magazines such as Maclean's, Time, and Newsweek)
• Philosopher's Index (CD-ROM, HSSD, 1940+)
• Reader's Guide Abstracts (online via both INS and INB on UBCLIB
Main Menu)
• Statistical Abstract of the U.S., 1993 (CD-ROM, Gov. Pubs., fulltext)
• U.N. Documents and Publications Index (CD-ROM, Gov. Pubs.,
fulltext, early 1990's+)
PATENTS Database Now Up
Canadian patents and pending applications can now be accessed on
"Command" mode in UBCLIB. At the main menu, choose "COM", followed
by the command "PATENTS" to bring up the Canadian Patent Index.
Any UBC user can search the patent literature via keywords, review
the latest patent filings in a given technology classification, or search
under personal and corporate names.
The database updates monthly, and can be a much more timely source of
Canadian information than other commercial services covering this area.
Full copies of Canadian patents may be purchased from Micromedia
(1-800-567-1914), or ordered via ILL. For a manual and other helpful
material on the new service, contact Ron Simmer in the PATSCAN
office (2-5404), or view it on the service's WWWeb home page at:
<http://unixg.ubc.ca:780/~rsimmer/homepage.html>
Users should be told that the CPI database is to be used for research
purposes only, and that there may be restrictions on present or future
use by non-UBC patrons.
ubc library bulletin page 6
Additional OCLC Search Packages Available
As most Bulletin readers know, the Library recently took out a subscription to the OCLC
FirstSearch base package: WorldCat, ArticleFirst, ContentsFirst, and GPO Monthly. The
arrangements went through in time for library users to benefit from three new additions to the
basic service. FastDoc indexes articles which have either the full text available online or 1-hour
fee-based fax service. PapersFast indexes papers presented at conferences, but not necessarily
published, while Proceedings covers the contents of printed conference publications. We will have
unlimited use of all these for the annual subscription fee (though we're restricted to three
simultaneous user log-ons).
In March a supplementary account was set up, making a total of 28 other databases available to
librarians. Nineteen of these, such as LibraryLit, FactSearch, and Environment, would otherwise
be unavailable free of charge.
At present we have purchased a limited block of 2,000 searches, with a "search" defined as any
single search statement followed by a carriage return. Librarians interested in the databases
available or details on access should check with branch and division heads, who have the full
information package.
New and Improved
The Wilson online indexes available via Simon Fraser (key INB or INS at the UBCLIB Main
Menu) recently added a useful new feature. Records are now linked to a holdings display based on
the ELN (Electronic Library Network) serials database. If a journal is held by any B.C. university
or college, or any part of the Vancouver Public Library system, this information will display
automatically.
Under Development
Networked CD-ROMS available to multiple users via UBCNet: just a dream? No, now it's a
Library project, and results may be less than a year away.
As the number and cost of our CD-ROM databases grows, so do the twin problems of access and
security. Many databases are only available on single machines, and it's also all too easy for disks
to go missing. Mounting the same databases on a UBCNet server would be a significant
improvement. During a one-year trial period, Systems will experiment with this process.
Contact people for the new Media Resources Network project are Brian Owen (Systems) and
Mary-Beth Clark (HSSD). Six SilverPlatter databases will be involved: Econlit, Georef ML A,
Social Work Abstracts, Sociofile, and Sport Discus. The choice of titles was based on technical
considerations: these are ones which the database producer will allow us to download to the hard
drive and make available for dial-in access to off-campus users.
The number of simultaneous users can be set at 2-4, 5-8, or 9-12. There is also an option to
purchase a site licence, which would allow for unlimited access. The tradeoff is that broadening
the number of simultaneous users slows the response time. As SilverPlatter's ERL software
allows us to monitor the degree of use for each database, it should be possible to work out an
optimum access level once the service is up and publicized.
At press time the licencing agreement had been signed and testing had started on the first two
databases.
ubc library bulletin page 7
New Online Charges
The popular UnCover Reveal service, which allows patrons to create and store interest profiles
to be matched against newly indexed articles, now comes with a price attached. Users were
advised in March that an annual fee of $20 U.S. will be levied, starting May 1.
Predictably, adding all of Current Contents Search to the health-related databases already
available on our OVID service has boosted annual subscription rates for remote access. As of
April 1, 1995, UBC subscribers will be choosing from the following packages:
Searchable Files
1 User Only
2 Si
multan
1) MEDLINE, CINAHL,
and HEALTH only
$300
$450
2) CURRENT CONTENTS
only
$150
$200
3) All databases
$400
$500
Users who have not responded by the start of the April 1 subscription year will have a grace
period running till April 17 before their passwords cease working.
Dan Heino (2-5810) is the library system's OVID coordinator. He can supply copies of the revised
application form and answer any questions. One reminder: currently, OVID subscriptions are
limited to UBC faculty, researchers and graduate students.
More on ELN
The updated version of ELN's Media Database is now available. (Reach it by choosing "BCS" —
B.C. Serials — from the UBCLIB main menu, then "ELM" for Electronic Library - Media.)
Although this edition of the database was only loaded in March 1995, the development process
takes several months, so staff and users should take note: the date of September 1994 on the
scope note reflects the true currency of the records.
Senate, the Library, and Serials
UBC's Senate Library Committee is putting the final touches on its document Scholarly Communication,
Serials and Technology: Problems and Possibilities. It addresses questions now being asked more and more
widely on university campuses, e.g.:
• Are there solutions to the serials crisis?
• What are reasonable faculty and student expectations as to the funding of future library services?
• In terms of maintaining access to information, whatever its format, what kind of infrastructure is
needed and how can it be developed at UBC?
The draft report has received much input from sources inside and outside the university. The final version
will be presented to Senate at its April 19 meeting.
ubc library bulletin page 8
Teaching and Learning Nets Big Numbers
For all levels of library users, organized instruction on UBCLIB, Netlnfo, and
online databases is getting to be as important as having a borrower's card.
Thanks to UBC's Teaching and Learning Enhancement program, we
continue to receive extra funding to support library instruction in seven
locations around the system.
Julie Stevens, who administers the Teaching and Learning program, reports
that in the first nine months of the 1994/95 funding year (April 1 to
December 31), 5,250 students took part in a class, tutorial, or one-on-one
instruction through the T & L program. That's a 48% increase over the same
period last year. A more detailed report will be issued later this spring.
"Better by Design": Third Anniversary for Staff Training
and Development
The Library's Staff Training and Development Program wrapped up its third
year at the end of March, 1995. While it will take time for coordinator
Margaret Friesen to prepare a full annual report, other libraries already
recognize that this comparatively new program continues to be a model
for organized staff training on a large scale.
By the early 1990's, rapid changes in the UBC working climate required staff
to learn new skills in order to take on roles generated by changing client
demands, new technologies, and shrinking funding. Library people also
needed better preparation for career development at a time of reduced
opportunities for promotion and advancement.
The written plan, adopted in 1992, proposed five phases of training:
• Orientation and socialization to the Library and University
• Skills training for job performance
• Reinforcement and enhancement of learned skills
• Training and development for change and new roles
• Career development and forward planning
To deliver this package, the program received an annual budget of $60,000.
Many courses and workshops were designed especially for library staff.
Others were customized from more general ones offered elsewhere at UBC,
such as the MOST and Computer Skills programs. Finally, publicity and
financial suppport were made available for one-of-a-kind opportunities off
campus.
In its first two years, the program concentrated on the first four phases of its
five-part mandate. By year three it moved from being run entirely by a
representative support staff/ librarian committee to achieving a half-time
Coordinator. The program also began to focus more attention on the fifth
phase, career development.
Training is made available as equitably as possible to all levels of staff.
Of the roughly 350 librarians and support staff in the system, nearly all have
attended one or more training programs. During the first two years,
441 courses were offered, with a total attendance of 1,325. In the first nine
months of the 1994/95 year, 342 staff signed up for 128 courses.
The program is felt to be unique in Canada, and perhaps in North America,
among library training initiatives. It's celebrated its third birthday in a most
fitting way: being nominated for CACUL's annual Innovation Achievement
Award. Will it win? We'll let you know in June.
ubc library bulletin page 9
Training: Coming up this Spring
Personal Security
Lawyer Meg Gaily, UBC's new Personal Security Coordinator, has launched a
series of 90-minute workshops which can be customized for staff groups.
Attendees will have time to raise special concerns or discuss common
problems. Groups of at least 15 are needed, if possible, so Suzanne Dodson
will be taking names of anyone interested in putting together one or more for
library staff. Call her at the Facilities and Preservation Office, 2-3858.
Freedom of Information and Protection of Privacy
How does F.O.I.P.O.P. affect you, both as an individual and a library
employee? Try to attend the April 25 or May 2 workshops organized by the
Library's Freedom of Information Coordinator, Chris Hives, with Erik de
Bruijn and Allen Soroka. For registration or further information, e-mail
Peggy Ng in the Librarian's Office.
Specialized UBCLIB Sessions
These library staff workshops began in March, with Joan Whitney as
instructor. Sessions planned for late April/May will cover:
• Printing from UBCLIB, including remote databases
• Searching UnCover
• Searching FirstSearch
• Searching UBCLIB indexes/abstracts, including the SFU group
Dates, times and places are still being worked out. However, plans are to give
each session twice and repeat them, if necessary, later in the summer.
Internet Training for Staff
Plans are to repeat and expand this series of hands-on sessions later in the
spring. Elizabeth Caskey of the Lam Library will have details after the end of
term.
Windows and MOSAIC
They're powerful, they're fun, and they're in your future. Margaret Friesen is
exploring training programs geared to the library's particular needs. She
would welcome suggestions for coverage.
Keep watching the Bulletin for notices
of upcoming workshops and other
training programs.
For day-to-day updates, check the
"TRAINING" bulletin board that's part
of the UBCLIB online message system.
ubc library bulletin page 10
Preservation Pays
Preservation microfilming. What comes to mind? Right: a worthy project, but
in these days of overtaxed budgets, hardly one you could expect to pay its way.
Recent projects show how wrong this view can be. Norman Amor of the
Library's Facilities and Preservation Office is happy to say that four recent
and radically dissimilar initiatives have all attracted enough customers to
recover costs.
Thanks to a generous startup grant from Earl Dodson, the entire 1872 - 1982
run of B.C. Sessional Papers has now been microfilmed. It's a mother lode if
you're looking for annual reports of various departments and bureaux,
committee reports, and other significant documents. As staff had hoped,
interest among other Pacific Northwest libraries was such that sales of full
or partial sets made back all UBC's original investment.
Since then, UBC's archives have offered up several more one-of-a-kind files
where sales of the finished microfilms have repaid costs. Subjects range from
complete runs of B.C. community directories in the 1930's and '40's through
rare surviving issues of Vancouver's two Japanese-language newspapers
to the personal papers of James G. Swan, a noted 19th-century civil servant,
author, and appreciator of Pacific Northwest native culture.
Facilities and Preservation welcomes your suggestions for future microfilming
projects. We have many unique works: which ones deserve priority in our
list of titles that should be filmed and made available for wider distribution?
Please contact Norman Amor at <namor@unixg.ubc.ca>, Suzanne Dodson at
<sdodson@unixg.ubc.ca>, or call 2-3858.
The University of British Columbia
BALANCE-SHEET AND STATEMENT OF RECEIPTS AMD DISBURSEMENTS
(excerpt)
One of the reports in the 1920 Sessional Papers is the Balance Sheet for the fledgling University of British
Columbia. In 1920, the book budget for the Library, plus 7 departments and the Bookstore, was $12,112,45.
ubc library bulletin *M44
page 11
STAFF NEWS
Transfers
Linda Turner, Sec3, Administration
Cheryle Wong, LAI, Sedgewick
Bryan Zacharias, LAI, Sedgewick
Goodbye
Giles Gysel, LA2, Woodward
Welcome
Helen Chow, Woodward Reference, back from medical leave.
Special Spring Athletics Update:
... Would you believe a Pan-American Games gold medal?? Send
congratulations to Sedgewick's Leigh Pearson, who teamed up with her
RVYC partner to take first place in the double-handed 470 sailing dinghy
... Not to be outdone, the new, improved Education Library entered its 5-
person team, dubbed Check Us Out, in the annual March "Storm The
Wall" contest, and breezed into the finals. Flashing past were Mona
Schum (sprint), Rosie Croft (swim), Sion Romaine (1 km run),
Corinne Guilot (cycling), and Richard "Muscles" Moore (hoisting
everyone else over the wall) ... Late bulletin: yet another library winner!
Sedgewick LA2 Kele Fleming (cycling) helped her team clinch first place
in Storm The Wall's Faculty/Staff Women section ... And on April 30 it's
the 11th annual 10K Sun Fun Run. Kat McGrath not only set up the
Library's first ever corporate team, but at press time had roughly
20 entrants, representing all areas of the library system. Was it the
official Sun Run T-shirts with our very own logo on the back, or maybe
assurance that walkers and joggers are welcome too? Team photo, results,
and survivor interviews in the next Bulletin ...
Non-Nike-Wearers' Achievement Section
... Kudos to Johann van Reenen, Head, Life Sciences Libraries. The
Academy of Health Information Professionals and the Medical Library
Association have jointly awarded him recertification at the
"Distinguished" level. This is the highest professional certification level
available for medical librarians, and is based on a combination of scholarly
publishing, teaching, continuing education and services to the profession
... Congrats also to Chris Hives, recently re-elected for another 2-year
term as Chair of the Canadian Council of Archives.
Clip And Save  Y\
Special Collections asks you to redo
your
phone listings
for these staff:
Frances Woodward
now
2-2819
Chris Hives
"
2-5877
Erwin Wodarczak
"
2-5877
ubc library bulletin page 12
MORE NEWS
Extended Saturday Hours
Main, Woodward and Education have joined Sedgewick in opening at
10 a.m. rather than 12 on Saturdays until the end of term. Users can
expect limitations on some circulation services (e.g. no telephone
service). In locations where reference is available weekends, it starts at
noon as before. As we'll be assessing use during the new hours, please
help publicize them.
UBC Authors' Reception: Bigger And Better
Until 1990 no attempt was made to gather and recognize UBC authors
at a single event. Now it's become a tradition, thanks to the annual
March Authors' Night co-sponsored by the President and the University
Librarian. As before, everyone publishing a book or alternative-format
production becomes a guest of honour at an evening in which all works
are on display. This year's event honoured authors of 115 works ranging
from monographs to musical CD's, an interactive CD-ROM, and two
videos. One guest was our own Tomoko Hermsmeier, who has
co-produced a new edition of the Library of Congress Subject Headings
Related to Japan.
Change in Fines Notification
Individual fine notices are a thing of the past. Users will now be mailed
a periodic statement listing any fines owing. The first batch of
statements went out in February, and there will probably be three such
batches over the academic year.
ubc library bulletin
editor: elsie de bruijn (2-3393)
design: jill pittendrigh page 13
ubc library bulletin page 14
New I.L.L. Task Group
In early January an 8-member Task Group was set up to review resource
sharing for the UBC Library. It will report by March 31 on options and
strategy in two main areas:
1) The mandate, structure, policies, services and organization of ILL and
resource sharing at UBC.
2) The relationship of the UBC Library to external resource sharing groups
such as NET, ELN and COPPUL. Currently the cost of ILL services to non-
UBC borrowers is partly subsidized from the General Purpose Operating
Fund. The University has given us until April 1 to prepare a plan eliminating
this. On the other hand, the Library does need to receive some return on its
collections capital investment for each loan made to an outside institution.
There are also concerns about services to UBC users from other ILL lenders:
how to ensure continued quick, efficient access that remains free of charge as
long as possible?
The Task Group will be meeting weekly to resolve these and related issues.
Members are Heather Keate (Chair), Leonora Crema, Patrick Dunn, Jocelyn
Godolphin, Brian Owen, Margaret Price, Bonnie Stableford and Ann Turner.
Life Sciences Libraries Expand Delivery Networks
Since May 1994 three separate document delivery agreements have been set
up with an expanding number of academic health libraries in Canada and the
northwestern U.S. The first of these involved a reciprocal agreement for highspeed document delivery between UBC's Life Sciences Libraries and the
University of Washington equivalent. From June 1 through the end of August,
a DocLine trial was carried out with the University of Alberta, University of
Calgary, and University of Manitoba. In October this was expanded to include
most of Canada's 16 academic medical libraries.
Where possible, items are sent out on a 24- to 48-hour turnaround time (made
easier, since UBC science libraries no longer circulate journals). Articles are
"read" by a flatbed optical scanner, transmitted via ARIEL workstations, and
printed out onhigh-quality laser printers which can handle graphics.
With ever more cutbacks looming for academic libraries' serials collections,
high-speed resource sharing will become central to everyone's user services.
It's hoped that through tests such as these, UBC can help shape creative new
solutions.
ubc library bulletin page 15
ubc library bulletin

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