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UBC Library News Mar 31, 1996

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 UBC LIBRARY NEWS
new series no. 41/march 1996
Library Review Committee Makes Seventy-One Recommendations
After more than ten months of
gathering information, the
Committee to Review the Library
issued its report at the end of
November. The Committee, chaired
by Dean of Law Lynn Smith, included
faculty, undergraduate and graduate
students. The review process also
included an external review by the
university librarians of five major
research universities, including Yale
University and the University of
Toronto. Their report is included as
an appendix to the main report.
In total, the main report contains
seventy-one recommendations which
are divided into eight categories:
collections, technology, space, staff,
services, organizational leadership,
internal relations, and external relations.
Collections
The report calls for extraordinary
measures to protect the Library's
collections budget. Both the internal
and external reviewers expressed
concern about the Library's ability
to maintain the strength of its
research collections without further
financial support from the
University. In addition to spiraling
price increases, the collections
budget has been strained by the
increase in new electronic formats
and the expansion of academic
programs.
The first recommendation is for the
annual inflation adjustment to the
collections budget to be based on a
price index specific to library
materials. They also recommend that
Message from the University Librarian
Overall, I am quite pleased with the Library Review Report, it demonstrates an
excellent understanding on behalf of the Review Committee members of the
complex library issues. The very good news is that they have supported our
direction and our priorities. For example, they applaud the direction we are
taking with the Restructuring Flan; they support the acquisitions formula, and
want It to be Indexed to materials inflation; they support our technology
direction, and request funding for us; they also address our space needs, and
urge proceeding with Phase II space, moving out of the Main Library, and
acquiring storage space. And most important, they recognize the high quality
and vital importance of the staff in the Library.
The Library Administration has prepared a draft of the Library's response to
the Library Review Keport. After review by and input from library staff, the
Library Advisory Committees, and the Senate Library Committee, the final
response will be presented to Dr. Maria Klawe, Vice-?resident Student and
Academic Services. The review process has been a rigorous and comprehensive
one. My belief is that this careful review of the recommendations and targeted
implementation will lead to a better Library. My thanks to the many faculty,
students, librarians, and library support staff involved in this process.
Frances Woodward
Special Collections
Librarians
fund-raising efforts for collections be
strengthened and that faculties
consult with the Library before
creating and advertising positions in
new subject areas. Also, areas of the
collection should be identified for
downgrading where new funding is
not available for required new
materials.
The report contains several
recommendations for increased
faculty involvement in developing
the Library's collections policies and
for improved collection management,
including reinstating the position of
a full-time Assistant University
Librarian for Collections. Other
issues raised in the report concern
accounting and allocation of
collections funds, resource (continued p.2)
Also in this issue—
Library review (continued) 2
More than just serials cancellations 3
Anonymous donor gives $82,000 3
Countdown to Koerner Library 4-5
George Woodcock endowment 5
Electronic journals pilot project 6
Kiosk on UBCLIB 6
Check it out 6
Partner library with Project Muse 7
Electronic Text comes to HSS 7
Preservation microfilming 8
Netinfo contract extended 8
Rare children's books 9
New trends in library use 10
Free remote access to Medline 10
Spinning your way: new CD-ROMs 11
B.C. Library Network 12
Thesis guide online 12
People 12 Library Eeview (continued)
sharing and interlibrary loan, and
special collections. For further
discussion about recommendations
for collections see the article More
Than Just Serials Cancellations on page 3.
Technology
For over thirty years the Library has
been a leader in developing
computer systems to improve
services and efficiency. Now a
turning point has been reached
where in-house development is no
longer feasible and the cost of
acquiring necessary new equipment
is severely straining the Library's
budget. The reviewers support the
Library's decision to purchase a new
outside system and recommend that.
the University assist the Library by
providing one-time funds to cover
approximately half the cost of the
new computer system. They also
endorse the Library's restructuring
plan to support technological change
and development.
The report discusses the central
role of the Library in providing
access to electronic information for
the university community as well
as providing the extensive training
required in the use of these new
resources. The reviewers also
comment on the critical importance
of addressing the issues of
scholarly publishing and copyright
within the context of electronic
publishing.
Space
The severity of the Library's space
problems is stated unequivocally in
the report:
... the Main Library building
was completed in 1925, with
five additions being made to
the building since that time.
The result is a structure
which is considered to be one
of the worst library buildings
in North America... the Main
Library building has
pervasive, serious, and
fundamental problems. This
view is reflected in comments
by the External Review
Committee that the Main
Library building is
"appalling" and "inadequate
and totally dysfunctional".
While the reviewers welcome Phase I
of the new Koerner Library, they
note that the Main Library will still
be used heavily since it will
continue to house up to forty
percent of the humanities and
social sciences collections, the Fine
Arts Library, Map Library, Science
and Engineering Division, and the
Special Collections and University
Archives Division. These
collections.as well as staff and users
will remain at risk until Phase II of
the Koerner Library is built.
The main recommendations on space
are that the Main Library be
decommissioned as soon as possible,
the University proceed with Phase II
of Koerner, the University develop a
science & engineering library, and a
master space plan for the Library be
completed on a priority basis.
Staff and Services
The high quality and vital
importance of the staff in the Library
is another central theme in the
report. The reviewers express
concern about staff morale, staff
renewal, and the ability of staff to
continue to do more with less. They
recommend that the Library develop
a plan for replacing key staff and
take steps to improve morale.
Maintaining service excellence is a
challenge in the face of ongoing
financial restraint and the Library
has had to make painful choices
about which services to protect and
which services to reduce or even cut.
Recent budget forecasts indicate that
this difficult decision making will
continue. The report identifies
service priorities for six broad areas:
access, information services and
orientation, space and facilities, user
fees, undergraduate use of the
Library, and systems.
External Relations
The Library is a provincial resource.
The report strongly urges the Library
and the University to pursue official
recognition of this role from the
province and to continue to act as a
leader in strengthening resource
sharing among post-secondary
libraries, both provincially and
nationally.
The full-text of the report is available
on the Library's Gopher and Web
site under What's New. You can
access the Library's Gopher via
UBCLIB, the Library's online
catalogue and information system.
The Library's home page on the Web
is at http://unixg.ubc.ca:7001.
Members of the Committee to
Review the University Library
Lynn Smith (Chair), Faculty of Law
Bill Dobie, Alma Mater Society
(resigned May 1995)
David Dolphin, Faculty of Science
Gail Edwards, Graduate Student
Society
Gerald Gorn, Faculty of Commerce
and Business Administration
Peter Jolliffe, Faculty of
Agricultural Science
Jo-Ann McEachern, Faculty of Arts
Khalil Shariff, Alma Mater Society
(from June 1995)
Veronica Strong-Boag, Faculty of
Graduate Studies and Faculty of
Education
Mark Vessey, Faculty of Arts
Byron Hender (Secretary),- Student
and Academic Services
Members of the
External Review Committee
Betty Bengtson (Chair), Director of
University Libraries, University of
Washington
Scott Bennett, University Librarian,
Yale University
Nancy Eaton, Dean of Library
Services, Iowa State University of
Science & Technology
Carole Moore, Chief Librarian,
University of Toronto
Paul Wiens, Chief Librarian,
Queen's University More Than Just Serials Cancellations
Typically, this column on collections
has been principally concerned with
serials cancellations. However, there
is much more to collections than this.
Of the twenty-two collections-related
recommendations made in the
Library Review Report, most centred
on issues other than serials
cancellations.
Recommendations in the Library
Review include reinstating the
position of a full-time Assistant
University Librarian for Collections,
giving faculty more information on
how the Library allocates and spends
its nearly $9 million collections
budget, using the Library's preexisting written collection policies as
the basis for a comprehensive
. collection assessment, reviewing the
serials/monograph ratio,
strengthening the organization of
collection development in the
humanities, consulting with faculty
to identify collection areas to be
downgraded in order to free money
to support new programs, and
developing shared collection
building arrangements with other
libraries and professional
institutions.
Many of these recommendations will
require increased faculty/library
cooperation to implement. During
the past several years, faculty
members have become more aware
of the factors determining serials
cancellations, and some faculty
members have spent a great deal of
time obtaining consensus in their
departments regarding the
importance of the serials in their .
field. There has definitely been
increased cooperation between
Serials Update
How many serials will have to
be cut for next year? Thanks to
a relatively strong Canadian
dollar in September and
October 1995 when the large
serials invoices were being
produced, it appears the
amount will likely be $250,000
to $300,000, somewhat less than
this year's amount of $475,000.
Two unknowns are the future
strength of the Canadian dollar
and the budget situation. The
exact target will be announced
in April, when the fiscal year is
finished.
faculty and librarians in coping with
this difficult downsizing issue, and
for this the Library is grateful.
The Library has benefitted from
increased communication with
faculty via the Library Advisory
Committees which exist in all subject
areas, the library representatives in
each department, the Netinfo
Steering Committee, and the Senate
Library Committee. As the major
recommendation of the report of the
Senate Library Committee's Sub-
Committee on Serials and
Technology, two additional
university committees have recently
been established to deal with
technology and scholarly publishing.
"Setting priorities and principles for
collections development over the
next 5-10 years", which is one of the
recommendations of the Library
Review, will require expanding the
ongoing dialogue between faculty
and librarians. It is not enough for
the librarians to act on these review
recommendations alone; the faculty
are urged to become more involved
so that the Library can continue to
have a strong and relevant collection.
Janice Kreider
Coordinator of Collections
Anonymous Donor Gives $82,000 for Collections
An exceptionally generous gift of
$82,000 from an anonymous donor
has enabled the Library to
substantially increase its holdings in
The Eighteenth Century—a
monumental microfilming project
which encompasses the entire output
in the English language printed
between 1701 and 1800. Most of the
materials microfilmed are no longer
available for purchase in printed form.
The Library had already acquired the
first 96 units of microfilm as well as
the Eighteenth Century Short Title
Catalogue on CD-ROM, which makes
the contents of the microfilm readily
accessible to researchers by author,
title and imprint.
The Eighteenth Century will support
research in the Departments of
English, Philosophy and History, and
complements other holdings in the
eighteenth century, particularly the
Goldsmiths'-Kress Library of Economic
Literature.
Jenny Forbes
Humanities and Social Sciences Division
English Short Title Catalogue
An augmented version of the
Eighteenth Century Short Title
Catalogue, the English Short Title
Catalogue, will be available on
UBCLIB via Eureka for a trial
period during March. The ESTC
contains records for items of all
types published in Great Britain or
its colonies or in English anywhere
from printing's beginning through
the 18th century. For more
information contact Keith Bunnell
atbunnell@unixg.ubc.ca or 2-4494. Countdown to Koerner Library
The new Koerner Library tower is
nearing completion and the
countdown to opening has begun.
The following is everyone's best
guess about the schedule for moving
into the new structure.
May 1996
The Sedgewick collection and staff,
and the Library Administration, will
move into the new tower in mid-
May. Sedgewick Library will close
for a complete retrofit.
May-December 1996
Sedgewick/Koerner will be a
building in transition. Only the
tower will be open. The
undergraduate materials for
physical and applied sciences,
mathematics, and fine arts will
move to Main. To make room for
this material, the PS (American
literature) collection will move to
Sedgewick/Koerner. Circulation,
course reserve, and information
services will continue in
Sedgewick/Koerner, but reference
inquiries will be referred to Main.
Study space in Sedgewick/Koerner
will be reduced during this time;
additional study space will be
made available in other campus
libraries.
Two years ago, Sedgewick Library
changed its normal loan period to
two weeks; in Sedgewick/Koerner,
faculty will have extended loans,
subject to call-ins. Student access to
networked information will get a
boost with the opening of the
microcomputer student lab with
twenty workstations on the entrance
level. Course reserves will be kept in
the separate reserve room, also on
the entrance level. The Wilson
Recordings Collection will move to
Main at some point.
January 1997
When the renovation of old
Sedgewick has been completed,
Phase I of the Koerner Library will
open as the Library's new front door,
and home of the Humanities and
The tower of Phase I of the new Walter C. Koerner Library viewed looking north.
Social Sciences services and core
collections, with:
♦ stacks for about 800,000 volumes,
with about 60% of the Humanities
and Social Sciences collection
from the Main Library integrated
with the Sedgewick/Koerner
collection
♦ Humanities and Social Sciences
reference, including current
periodicals and newspapers
♦ Government Publications and
Microforms
♦ Data Library
♦ Circulation, interlibrary loan, and
document delivery to support the
needs of the Koerner Library users
♦ over 900 study spaces, many
wired and networked
♦ group study/seminar rooms
♦ over 75 online public access
catalogue workstations
♦ the Electronic Learning Centre,
with 30 networked workstations,
named in honour of Professor
G.G. Sedgewick
♦ film and video area and preview
room
♦ improved photocopy facilities
What will stay in Old Main?
When the Koerner Library opens, the
Main Library building will become
Old Main, to recognize that many
users will now need to come to the
Koerner Library first. Old Main will
continue as the home of:
♦ Science and Engineering
♦ Fine Arts
♦ Special Collections and University
Archives ♦ Map Library
♦ Circulation, interlibrary loans, and
document delivery services to
support the needs of Old Main
Library users
♦ the Humanities and Social
Sciences collections that cannot
move to Koerner
♦ the card catalogue. The Library is
working on converting all card
records to the online files.
Conversion of records for
materials moving to Koerner is a
priority.
Koerner Collection Changes
All Humanities and Social Sciences
journals will be non-circulating in
Koerner and Old Main. Science &
Engineering and Fine Arts journals
are already non-circulating. The
Humanities and Social Sciences
collection must be split because
Phase I of the Koerner Library is too
small. The criteria for this split,
which have been reviewed by the
Arts Faculty Library Advisory
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hould create a collection
in Koerner which is easily
understood, has integrity, and
reflects usage patterns. Ease and cost
of moving materials is also
important.
Questions we are wrestling with
include:
^ Should we move only the last 10
or 15 years of serials to Koerner, in
order to move more monographs?
^ Should we leave some subject or
geographic or language groups in
Old Main?
♦ Should we move only high use
materials?
^ Should different criteria be
applied to serials, to monographs,
to the Humanities, to the Social
Sciences collections?
We welcome input from UBC faculty
and students in resolving these
difficult questions. For more
information, please contact Jocelyn
Godolphin (jgodol@unixg.ubc.ca or
2-2160) and/or Margaret Friesen
(mfriesen@unixe.ubc.ca or 2-4430).
The George Woodcock Canadian Literature
and Intellectual Freedom Endowment
An endowment fund in memory of George Woodcock has been established to assist in the acquisition of
manuscripts and books relating to Canadian literature and intellectual freedom. During his career, George
Woodcock wrote and edited more than 120 titles. He co-founded, at UBC, Canadian Literature—the first
periodical to be entirely devoted to Canadian writing—and edited it from 1959 to 1977.
The Library will exhibit items relating to George Woodcock and material purchased from the endowment fund
in the new Koerner Library. The display cabinet will be designed by Woodcock's friend, Arthur Erickson.
In addition, the Library will be working with George Woodcock's friends to establish a George Woodcock
Memorial Lecture Series on various aspects of Canadian literature and intellectual freedom.
The endowment fund is well under way with initial donations of $10,000 from Mrs. Ingeborg Woodcock and
$20,000 from the West Coast Book Prize Society, which will be matched by the University. If you are interested
in contributing to the endowment fund or lecture series, please contact University Librarian Ruth Patrick. Electronic Journals Pilot Project
More scholarly journals are being
published electronically and libraries
are continuing their traditional role
in selecting, cataloguing, and
providing access to titles in this new
format. An Electronic Journals Pilot
Project team was set up in the
Library last year to recommend
policies and procedures for acquiring
electronic journals, to review
technical requirements, and to select
at least one dozen titles in a variety
of subject areas.
The primary issues considered by the
Pilot Project included selection
criteria for electronic journals,
subscription costs and license
agreements, format and access
issues, storage requirements,
cataloguing, hardware, software and
other systems implications,
maintenance of electronic links, and
archival issues.
Although, at present, many
electronic journals are free, the need
for careful selection is still crucial.
The burgeoning mass of unfiltered
electronic information has made it
even more important to apply
stringent standards to any
publication presented as part of the
Library's collection. The report of the
Pilot Project recommends that
electronic journals should be selected
according to the usual criteria of
subject relevance and quality of
scholarship.
In addition to the selection screening
process, bibliographic access is the
primary value that libraries add to
this material. Accordingly, the report
recommends that all electronic
journals chosen for the Library's
collection be fully catalogued, with
subject headings and subject
classification.
The Pilot Project focused on
providing electronic journal access
through methods readily available to
users. The method of access to a
particular journal is determined to
some extent by its format. Many of
the selected journals are in ASCII
format which can be accessed via the
Library's Gopher and most are
available through standard Web
browsers such as Netscape. Some
electronic journals are in PDF format,
which can be viewed with Adobe
Acrobat, or in formats such as
Postscript or TeX, which require
additional viewers.
Another crucial but still unresolved
issue is how libraries will guarantee
access to electronic journals over
time. Libraries have traditionally
acted as archives for printed
publications. The challenge with
electronic formats is that hardware
and software become obsolete
quickly. Unless the information is
transferred to new systems, it can
be lost forever. Librarians are
working with publishers, scholarly
societies, computer scientists, and
others on this problem. The
Commission on Preservation and
Access and the Research Libraries
Group in the United States created
the Task Force on Digital Archiving
in December 1994. The draft report
of the Task Force, Preserving Digital
Information, examines how to
preserve materials in digital form
including the need to protect
against both media deterioration
and technological obsolescence.
Electronic journals selected for the
Pilot Project are listed in the
Catalogue file on UBCLIB, the
Library's online catalogue, and, at
present, access is through the
Library's Gopher and Web site.
Eventually, the URL address in the
catalogue record will serve as the
direct link to the title. Forms of
electronic communication are
constantly evolving, so modifications
of procedures will be expected.
In the meantime, watch for more
announcements about new electronic
journal holdings in the Library.
KIOSK:CBCA Database on UBCLIB
You can now access KIOSK on UBCLIB, the Library's online catalogue
and information system. A subset of Canadian Business and Current
Affairs (CBCA), KIOSK gives full-text, online access to more than one
hundred Canadian magazines and journals and to the Financial Post.
The full-text articles are integrated into the CBCA database, so that a
search retrieves articles available online, as well as references to
additional articles. The articles are clearly indicated by the notation
"Article online". You can then read the article, and/or download/print
it. The CBCA database indexes articles from 1982 onwards, the full-text
coverage begins with January 1,1993. The KIOSKCBCA database has
been made available through the Electronic Library Network,
a provincially-funded consortium which promotes resource sharing
among post-secondary educational institutions in B.C.
Check it Out
Signed a book out from Sedgewick
recently? You can now check out and
renew your books using the new
self-serve checkout machine. For the
past two months, Sedgewick Library
has been testing the new machine
and most users have expressed
satisfaction with the ease of use and
speed of the checkout process.
You can expect to find a self-serve
machine in your branch soon. Five
more units have been ordered for
Education, Woodward, Main, Law
and Koerner libraries. Partner Library with Project Muse
Project Muse, a Johns Hopkins
University initiative involving the
Johns Hopkins University (JHU)
Press, Library, and Computing
Centre, will digitize and make
available by electronic subscription
all journals of the JHU Press. Eleven
of the forty-three journals (mostly in
the humanities and social sciences)
published by JHU Press are currently
available in electronic form to the
UBC community. By the end of the
year this number will increase to at
least twenty. On a one-year trial basis
the Library has subscribed as a ■
charter "Partner Library". This
means that the Library will provide
feedback to the Press, and they will
provide statistics on the use that is
made of their electronic journals.
If you visit the Project Muse web site
at http://muse.jhu.edu/ from a
computer whose IP (Internet
Protocol) address is recognized as
UBC, you will be admitted to full use
of all information on the site. This
includes the right to download and
print freely. The only restriction is
that no electronic distribution takes
place outside the UBC campus
community.
They list scheduling information for
all of their titles, so it is possible to
determine when any particular
journal will be made available. They
also provide a search facility that
permits Boolean keyword searching
on the full text of all available titles.
Titles currently available include
English Literary History, Modern
Fiction Studies, Modern Language
Notes, and Reviews in American
History. There are also four titles new
to UBC: Callaloo, Configurations,
Literature and Medicine, and
Modernism/Modernity.
If you have any questions about
Project Muse at UBC, contact Joseph
Jones at jjones@unixg.ubc.ca or 2-4494.
Joseph Jones
Humanities and Social Sciences Division
Electronic Text Comes to Humanities & Social Sciences
Electronic text will be the
cornerstone of the digital library.
This year it is moving from the near
horizon to actual use within the UBC
Library. Most significant for the
humanities is a joint project, funded
by a grant from the Teaching and
Learning Fund and managed by
Joseph Jones in the Library in
consultation with Classics Professor
Carl Johnson. Two graduate students
on the project; Holly Lutomsky from
Classics and Andrew McCracken
from the School of Library, Archival
and Information Science, are now
offering instruction to the university
community.
The electronic text resources being
made available amount to many
shelves of volumes. The Thesaurus
Linguae Graecae CD-ROM includes
almost all ancient Greek texts from
the 8th century B.C. to 600 A.D. and
other texts up to 1453 — 58 million
words of some 3200 authors and
9400 texts. Two CD-ROMs from the
Packard Humanities Institute
include virtually all extant Latin
texts through 200 A.D. Thanks to the
cooperative arrangement between
the Library and the theological
colleges on campus, the project is
also making use of the Vancouver
School of Theology's CD-ROM of
Christian Latin Texts known as
CETEDOC. This provides 28 million
Latin words of more than 200
authors, including the complete
works of Augustine, Jerome,
Gregory the Great, and Bernard of
Clairvaux.
Electronic text resources such as
these are becoming essential to
literary and linguistic studies.
Research that was formerly
impossible or very difficult can now
be undertaken. Much of current
methodology has traditionally been
based on intuitions derived from five
centuries of print culture, and has
limitations associated with reading,
human memory, and notetaking.
The ability to perform a variety of
searches in comprehensive text files
is fundamental to lexical, semantic,
and stylistic study. Use of these new
tools will require self-conscious
definition of the linguistic forms
being examined, and perhaps greater
knowledge of their structure.
Similar large electronic text files exist
and are being produced in other
subject areas. Acquisition, training,
and delivery will provide ongoing
challenges for the Library. Among
the greatest of these will be
networked access and user-friendly
interfaces. If you would like further
information about electronic text in
the Library, or training in the
resources described above, please
contact Joseph Jones at
jjones@unixg.ubc.ca or 2-4494.
Joseph Jones
Humanities and Social Sciences Division
7 Preservation Microfilming Gains National Attention
The Library's Preservation
Microfilming Special Projects
Program achieved national
recognition last year when it was
awarded the Canadian Association of
College and University Libraries
Innovation Achievement Award for
1995. The award recognizes the
unique achievement of creating and
maintaining a cost-recovery program
of preservation microfilming, in
which operations are financed
entirely through the sale of copies of
films to subscribers. Buyers range
throughout B.C. and adjoining
regions, as well as in Japan, the U.S.
and Eastern Canada.
In addition to four series of
provincial and city directories of the
early 20th century (amounting to
almost eighty reels), several
projects of international interest are
under way. These include the
diaries of Pre-Raphaelite William
Michael Rossetti and a three-volume
Shakespeare owned and annotated
by novelist Malcolm Lowry. There
are also ongoing projects to
microfilm B.C. provincial
examinations and early UBC theses
on B.C. history and culture.
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Some of the varied materials microfilmed in our Special Projects Program:
Japanese newspapers, archival materials, city directories, and other fragile items.
If you have suggestions for future microfilming projects, please contact
Norman Amor at namor@unixg.ubc.ca or Suzanne Dodson at
sdodson@unixg.ubc.ca, or call 2-3858.
Netinfo Contract Extended
The Library and University
Computing Services have
successfully completed negotiating
a three-year contract which will
provide for the operation and
support of Netinfo. Netinfo
provides Internet services through
an easy-to-use hypertext menu
from home or campus. UBC
students receive the Netinfo
service free of charge through
funding provided by the Library.
The contract is for a fixed annual
price and recognizes that per
student costs decline with an
increased number of students.
It also identifies a method for the
Library and UCS to reach
agreement on future service
changes should they be necessary
for financial reasons. The business
plan anticipates that the expected
future increased demand for
Netinfo telephone service can be
met through innovative use of
telephone lines after regular
business hours.
The Library and UCS are
investigating how the Netinfo
service might be improved to allow
students access to SLIP/PPP as an
option within the basic service.
This issue was raised by students at
the Your UBC Forum on Access to
Information Technology moderated
by Maria Klawe, Vice-President,
Student and Academic Services.
In addition, the Library will be
addressing ways of responding to
the recommendation in the Report of
the Committee to Review the Library
"that, as per the External Review
recommendations, the Library
quickly implement growth strategies
for Netinfo and engage in discussions
with other parts of the University
community to investigate how
funding for this might be shared." Rare Children's Books in Special Collections
The Arkley Collection, the Library's
historical collection of children's
books, had a banner year in 1995.
Dr. and Mrs. H. Rocke Robertson
donated the Beatrice Roslyn
Robertson Collection consisting of
approximately 500 books, the Social
Sciences and Humanities Research
Council of Canada awarded the
Library $20,000 to strengthen the
Collection, and books from the
Collection were featured in the
exhibition, In a World of Their Own:
200 Years of Illustrated Children's
Books at the Whatcom Museum of
History and Art in Bellingham,
Washington.
The early and rare children's book
collections held in the Special
Collections Division comprise some
10,000 volumes, most of which are
Canadian, British and American.
The collection includes all major
titles and authors connected with the
development of children's literature
from early chapbooks and books of
religious instruction to 20th century
classics. Emphasis is placed on
Canadian and illustrated books and
on early 20th century American
series books and school stories.
The time-span is about 1713 to 1939.
From the beginning the collection
has been built with care and
dedication by Sheila A. Egoff,
professor emerita in the UBC
School of Library, Archival and
Information Studies.
The early and historical collection
began in the early 1960's with the
purchase of 200 duplicates from the
Rosenbach Collection (1963), and the
Alice in Wonderland Collection
(1965) of about 500 volumes. Since
then it has attracted many donors,
the most notable being Stanley and
Rose Arkley, who donated about 750
books together with funds to
purchase future additions. These
three collections, now about 5,000
volumes, together with the 4,000
volume early textbook collection,
form the nucleus. Other collections
include about 700 children's books in
Ai.IC i-.'>. ADVrXTl'RES
k
The Salvador Dali limited edition Alice in Wonderland from the Alice Collection.
Russian, the early Canadian
children's books in the Canadiana
collection, first editions of 19th
century children's books in the
Colbeck collection, and the British
Columbia collection. All the early
and rare children's books are
collectively referred to as the Arkley
Collection.
Some examples of rare items are: the
privately printed edition of Beatrix
Potter's Tailor of Gloucester (1902); the
original Walter Crane watercolours
for Jack the Giant Killer (1865); and
first editions of such authors as R.L.
Stevenson, Twain, Caldecott,
Greenaway and Alcott. For scholars
of printing history, there are several
examples of the Newbery family,
including an original John Newbery
dated 1763, a 1780 edition of The
History of Little Goody Two Shoes
printed for T. Canan and F.
Newbery, and The Bible in Miniature,
printed by E. Newbery, also in 1780.
There is also a collection of Victorian
toy books showing developments in
colour printing techniques.
The Alice Collection, assembled by
Robert Hilton Smith, covers every
aspect of Carroll's writing for
children, and contains more than 200
different editions representing 80 of
the more than 100 illustrators. Some
highlights are the Limited Editions
Club 2-volume set signed by the
original Alice, and several holograph
letters of the first illustrator, Sir John
Tenniel. Significant additions include
the donations of Dr. Lomer
(particularly his scrapbook of
Carrolliana) and the Salvador Dali
limited edition.
The Early Textbook Collection
ranges from the 18th century to
about 1930, and is probably the
largest of its kind in Canada. The
bulk of the collection is Canadian,
English and French, but also includes
American and British texts, which
were probably used in Canadian
schools.
The collection of children's books is
used by researchers from a number
of different disciplines for a variety
of purposes, such as the changes in
the way a subject is handled in
textbooks, adult attitudes to
children's literature, and the
illustration of books. The prestige
of our historical collection
continues to attract donors, which
helps us obtain rare material
otherwise unavailable to us.
Frances Woodward
Special Collections & University Archives New Trends in Library Use
In mid-November the Library
conducted a traffic and reference
survey, a repeat of the survey carried
out in November 1992 aimed at
tracking changes in library use.
Although the full set of survey
results is still in preparation, here are
some highlights.
Trends in User Numbers
Three years ago, UBC libraries
recorded 17,379 user visits on a
typical Wednesday and Sunday in
November. Of these, 10.44% were
from non-UBC patrons. Even leaving
out the three hospital branches,
where non-UBC users are considered
part of the core client group, the
number was still 9.5%.
On the survey rerun in November,
overall use was up a full 16% (20,159
visits), while use by non-UBC patrons
dropped by 20%. The non-UBC group
now makes up only 7.18% of overall
library use, and 6.63% if hospital
branches are omitted.
Most Popular Libraries
There has also been a significant shift
in overall use patterns for major
libraries. In 1992 82% of all traffic
went to three libraries: Sedgewick
(46.6%), Main (22.4%) and
Woodward (13%). In 1995,
Sedgewick had dropped to 33% of
overall use, Main was down and
Woodward up slightly, but the big
news was the popularity of the new
David Lam Library and the
expanded Education Library.
Together these two attracted almost
15% of total use. The top five
libraries now account for more
patron visits than the entire system
of 15 libraries recorded in 1992.
Reference Use by
Non-UBC Patrons
In 1992 reference use by non-UBC
patrons was a subject for concern:
over one-quarter of all reference
assistance was being provided to
patrons who weren't our primary
users (26.38% overall, 25.93%
excluding the hospitals). In 1995 the
picture was much different.
System-wide, reference questions
from the non-UBC group are down
to 21.68% of the total, and if the
hospitals are omitted, the pattern is
almost exactly 80% UBC, 20% other.
Assistance to non-UBC patrons on
evenings and weekends declined
significantly. In 1992, for instance, 13
out of 16 campus libraries had at
least 40% of their Saturday questions
asked by outside patrons. In 1995
only 5 out of 15 locations did, and
this year's top scorers (Law and
MacMillan at 41%) were actually
lower than any of the 13 recorded in
1992.
Who Are Our Non-UBC Patrons?
In 1992 45% of non-UBC traffic came
from two sources: SFU and the
colleges. These two groups are now
down to 41.5% of a much reduced
total volume of in-person use'. SFU
use has fallen off by 28.6%, college
use by nearly 39%. The only group to
show a significant increase was the
University of Victoria (up 133%), and
this may have been related to the
dates of their November 1995
reading break.
For more information on the survey,
please contact the Chair of the
Survey Committee, Elsie de Bruijn
(elbruijn@unixg.ubc.ca or 2-3393).
Elsie de Bruijn
Woodward Biomedical Library
Free Remote Access to Medline Now Available via UBCLIB
The Life Sciences Libraries have
offered access to Medline using the
OVID software for several years.
Medline contains bibliographic
information from the National
Library of Medicine for over thirty-
five hundred clinical and research
journals dating from 1966 to the
present.
Although access to Medline in the
Life Sciences Libraries is free, the
charges for remote access have
tended to inhibit the use of this
resource by students outside of
library hours. Now users can access
Medline via UBCLIB, the Library's
online catalogue and information
system.
Remote access to Medline (and
some full-text medical journals) is
available on the new Lexis/Nexis
subscription, via UBCLIB. You can
search Lexis/Nexis by choosing
ARTicles at the UBCLIB main
menu, then LNS. This will give you
three choices. The first connects
you to Lexis/Nexis. The following
two are search guides: Lexis/Nexis:
How to Search at UBC and Lexis/
Nexis: Tutorial.
Before starting your search on Lexis/
Nexis, review the online tutorial on
how to use the search software. The
search software that Lexis/Nexis uses
may be charitably described as
complex and arcane. The system
does not permit saving search
strategies and the process for
printing results requires diligence.
A basic guide on search commands
for Lexis/Nexis will be available at all
library reference desks.
10 SPINNING YOUR WAY: NEW CD-ROM databases in the library
A subject listing of all CD-ROM and online databases in the Library is available on UBCLIB and the Library's Gopher
and Web site. At the UBCLIB main menu, select REF then ELE. At the Gopher main menu or Web home page, select
Electronic Materials.
Asian Library
Hindi-English Dictionary
Contains over 65,000 entries
including everyday expressions from
various Hindi dialects, technical
terms, and mythological names with
their related idioms and phrases.
Uses two different character sets,
Devanagari and Roman, and a newly
developed transliteration standard of
the Hindi language.
Index to Chinese Periodical Literature
(1975-1995)
Indexes over 1,838 periodicals
published in Taiwan, Hong Kong,
Macao, and Singapore in all
disciplines. Languages covered
include Chinese, English, Japanese,
and many more.
Humanities & Social Sciences Division
Amerique frangaise: histoire et
civilisation
Comprehensive, bilingual
bibliography of Canadian history,
and also covers the French in the
United States. Includes
biographical and statistical
information.
ASTIS Bibliography (Arctic Science
and Technology)
Contains information about
northern Canada, including
bibliographic citations and research
project descriptions. Subjects areas
covered include natural sciences,
indigenous knowledge, technology,
social sciences and humanities.
Database of Classical Bibliography
The CD-ROM version of UAnnie
philologique from 1976 to 1987. Covers
history, literature, linguistics, law,
archaeology, etc. of the classical
world.
International Political Science Abstracts
(1989-)
Indexes a wide variety of scholarly
journals covering all the sub-fields of
political science and international
relations.
PAIS International (Public Affairs
Information Service Bulletin)
Emphasizes contemporary social,
economic and political issues, and
public policy.
Connect to SilverNet
SilverNet is now open to the UBC
campus community through the
Library system. Nine bibliographic
databases can be used from office or
home through a network connection
or through one of the eight SilverNet
workstations set up around the
Library. Four workstations are in the
Humanities and Social Sciences
Division and the others are in the
David Lam Management Library,
Education Library, MacMillan
Library, and the Science and
Engineering Division. The subjects
covered include economics,
geography, geology, linguistics,
literature, political science, social
work, sociology, and sport. If you
learn to use one, you can use them
all, since the software from
SilverPlatter provides a common
interface.
If you have a computer and a
modem, you can connect to SilverNet
in three ways:
♦ Through World Wide Web at http://
www.library.ubc.ca/databases with
a web browser such as Lynx, Mosaic,
or Netscape. This interface is under
development and for now is best
restricted to simple searches with
established terms.
♦ Through previously installed client
software configured to
silvernet.library.ubc.ca (port 416)
using "guest" as ID and anything as
password. This requires that TCP/IP
software already be installed on
your computer (e.g. Trumpet
Winsock for a PC, MacTCP for a
Macintosh). Then hardware/setup
requirements, installation directions,
and the free client software itself (for
Windows, DOS, or Macintosh) can
be found at http^/www.silverplatter.
com/clients.html. This interface offers
full functionality.
♦ Through telnet to
vtlOO.silvernet.library.ubc.ca. There
may be communication problems,
especially in the use of function
keys. This mode of access is also
inefficient, and heavy use will lead
to poor system performance.
For more information, pick up a
SilverNet guide at any Library
reference desk or contact the subject
librarian for your area. The guide is
also available online via the Library's
Gopher and Web site under What's
New. If you have further questions,
please contact Joseph Jones at
jjones@unixg.ubc.ca or 2-4494.
11 B.C* Library Network
Effective and efficient resource
sharing among libraries requires
hard work, leadership, and sound
management. The B.C. Post-
Secondary Interlibrary Loan
Network (NET) was created by the
B.C. Ministry of Education in 1977
and was managed by Margaret
Friesen since its inception.
Margaret was responsible for
developing provincial interlibrary
loan policies, facilitating training,
implementing new technologies and
providing centralized administrative
and record-keeping services.
Last fall, the coordination of NET
moved to the B.C. Electronic Library
Network (ELN). As retiring manager
of NET, Margaret has received a
number of well-deserved tributes from
librarians around the province for her
work in developing B.C.'s post-
secondary interlibrary loan system.
Margaret Friesen, former NET manager,
shows map of NET institutions.
Thesis Guide Online
The University's Guide to the
Preparation of Graduate Theses is now
available on the Library's Gopher
and Web site. At the Gopher main
menu or Library home page, select
About UBC Library, then General
Guides. You can access the Library's
Gopher via UBCLIB, the Library's
online catalogue. The URL for the
Library's home page is
http://unixg.ubc.ca:7001.
The guide includes instructions on
how Master's and Ph.D. candidates
must prepare their theses for
submission to Special Collections,
as well as examples of a properly-
formatted title page and table of
contents. Students are still advised,
however, to consult with Special
Collections staff if they have questions
before beginning their final draft.
Printed copies of the guide are also
available at Special Collections and at
the Faculty of Graduate Studies.
AROUND THE LIBRARIES
People
Three librarians, with over 77 years
of combined service, retired at the
end of 1995 ... Hans Burndorfer
retired after more than 31 years at
the Library. Hans was hired in 1964
as a Reference Librarian in the
Humanities Division and became
Head of the Music Library in 1967.
He added the Fine Arts Library to
his administrative duties in 1985
and, in 1992, the acting headship for
the Special Collections & University
Archives Division and the Map
Library ... Les Karpinski, Western
European Languages Bibliographer,
took early retirement after 26 years.
Les started his career at UBC in the
Catalogue Records Division in 1969,
moved to the Humanities Division in
1971, and, in 1985, assumed
responsibilities in collections. With
Les's retirement, responsibility for
European Language bibliography
has been split among Susan
Andrews, Keith Bunnell, Mary
Luebbe, and Helene Redding ...
Raman Venkataraman retired after
more than 20 years as Reference
Librarian in the Science &
Engineering Division. Raman's
replacement is Joy Kirchner, who
was appointed as Reference
Librarian in the Science &
Engineering Division in February ...
Johann van Reenen, Head of the Life
Sciences Libraries, also left the
Library this year. Johann, who came
to UBC in 1991, lias moved to
Albuquerque, New Mexico to head
the Science & Engineering Library at
the University of New Mexico ...
Margaret Price has been named
Acting Head of the Life Sciences
Libraries for six months ... Lesley
Ashford, part-time Development
Officer for the Library since 1993, left
the University in January 1996 ...
Marcel Fortin has been appointed to
a two-year specified term position as
Reference Librarian in the
Humanities & Social Sciences
Division effective January 1996.
Editor:   Brenda Peterson
Design:  Merry Meredith
University of British Columbia Library
http://unixg.ubc.ca:7001/l/whats-new
issn 0382-0661
printed on recycled paper
	

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