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[Meeting minutes of the Senate of The University of British Columbia] 1995-04-19

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 THE   UNIVERSITY    OF   BRITISH    COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
www.senate.ubc.ca
VANCOUVER SENATE
MINUTES OF APRIL 19, 1995
Attendance
Present: President D. W. Strangway, Dr. R. M. Will (Vice-Chair), Vice- President D. R. Birch, Mr.
S. Arnold, Dr. D. R. Atkins, Dr. A. P. Autor, Mr. J. A. Banfield, Dr. J. D. Berger, Dr. A. E.
Boardman, Mr. J. Boritz, Mr. P. T. Brady, Dr. D. M. Brunette, Dr. D. G. A. Carter, Ms. L. Chui,
Dr. T. S. Cook, Dr. M. G. R. Coope, Dr. J. H. V. Gilbert, Mr. E. B. Goehring, Dean M. A.
Goldberg, Dr. J. Gosline, Dean J. R. Grace, Rev. J. Hanrahan, Dean M. J. Hollenberg, Dr. M.
Isaacson, Dr. J. G. T. Kelsey, Mr. D. Khan, Dr. S. B. Knight, Mr. A. Lau, Mr. T. Lau, Mr. R. W.
Lowe, Dr. D. M. Lyster, Mr. W. Maas, Dr. D. J. MacDougall, Dr. M. MacEntee, Dean B. C.
McBride, Dean M. P. Marchak, Dr. R. J. Patrick, Mr. R. L. de Pfyffer, Rev. W. J. Phillips, Mr. T.
Presley, Mrs. M. Price, Dr. D. J. Randall, Professor R. S. Reid, Professor J. A. Rice, Dr. H. B.
Richer, Dr. R. A. Shearer, Dr. A. J. Sinclair, Mr. D. Shu, Dr. C. E. Slonecker, Dean C. L. Smith,
Ms. L. M. Sparrow, Dr. L. J. Stan, Dr. S. Thorne, Dr. W. Uegama, Dr. J. Vanderstoep, Mr. D. R.
Verma, Dr. E. W. Whittaker, Dr. D. Ll. Williams, Mr. E. C. H. Woo,
Regrets: Chancellor R. H. Lee, Dr. S. Avramidis, Dr. J. Barman, Dean C. S. Binkley, Mr. P. G.
Chan, Dr. D. H. Cohen, Dr. S. E. Grace, Mr. H. D. Gray, Mr. J. A. King, Professor V. J. Kirkness,
Mr. H. H. F. Leung, Dr. M. Levine, Mr. C. Lim, Professor P. T. K. Lin, Dr. S. C. Lindstrom, Dr.
R. T. A. MacGillivray, Dean J. H. McNeill, Mr. W. B. McNulty, Dean A. Meisen, Mr. A.
Oberman, Professor M. Quayle, Dean J. F. Richards, Dean N. Sheehan, Ms. C. A. Soong, Dr. J.
R. Thompson, Dr. W. C. Wright, Jr., Dean E. H. K. Yen.
Senate membership
DECLARATION OF VACANCY (UNIVERSITYACT, SECTION 35(6))
Mr. Steven C. S. Tam - student representative of the Faculty of Commerce and
Business Administration
INTRODUCTION OF NEW STUDENT SENATORS
The Chair welcomed the following students who had been elected to serve on Senate for a
one year term from April 1, 1995 to March 31, 1996 (one representative elected by each
Faculty + 5 members at- large):
Agricultural Sciences
Mr. Arron Oberman First Year Agricultural Sciences
11058
 Vancouver Senate
Minutes of April 19,1995
11059
Minutes of the previous meeting
Applied Science
Mr. Sam Arnold
Third Year Applied Science
Arts
Mr. Trevor Presley
Fourth Year Arts
Dentistry
Mr. Hugh Leung
Fourth Year Dentistry
Graduate Studies
Mr. E. Brian Goehring
Ph.D. Candidate in Geography
Law
Mr. Chris Lim
Second Year Law
Medicine
Mr. Emile Woo
Second Year Medicine
Pharmaceutical Sciences
Mr. Tim Lau
Third Year Pharmaceutical Sciences
Science
Mr. Dave Khan
Third Year Science
Members at Large:
Mr. James Boritz
Miss Lica Chui
Mr. Andrew Lau
Mr. Willem Maas
Mr. David Shu
Ph.D. Candidate in Computer Science
Third Year Pharmaceutical Sciences
Third Year Applied Science
Fourth Year Arts
Second Year Pharmaceutical Sciences
There was no nomination
Chan was advised that he
for the Faculty of Education but the incumbent, Mr. Paul G.
may continue.
There was no nomination for the Faculty of Forestry but the incumbent, Mr. Brian B.
Telford was advised that he may continue.
Minutes of the previous meeting
Dr. Verma i
Dr. McBride J
That the minutes of the sixth regular meeting
of Senate for the Session 1995-95, having been
circulated, be taken as read and adopted.
Carried.
 Vancouver Senate 11060
Minutes of April 19,1995	
Business arising from the minutes
Business arising from the minutes
There was no business arising from the previous minutes.
Chair's remarks and related questions
There were no remarks from the Chair.
From the Board of Governors
NOTIFICATION OF APPROVAL IN PRINCIPLE OF SENATE RECOMMENDATIONS
Subject, where applicable, to the proviso that none of the programs be implemented
without formal reference to the President; and that the Deans and Heads concerned
with new programs be asked to indicate the space requirements, if any, of such new
programs.
i.      Establishment of the Diploma Program in Forestry (Advanced Siliviculture).
(pp.10901-6)
ii.      Establishment of the Life Skills Motivation Centre; and as proposed by Senate,
the New Skills Motivation Centre should be incorporated into the Institute of
Health Promotion Research, Faculty of Graduate Studies, (pp.10909-11)
iii.      Awards (pp.10894-7)
iv.      Dissolution of the Department of Russian and Slavic Languages and Literatures
as of June 30, 1995. (p.10949)
v.      Dissolution of the separate Departments of Classics and Religious Studies as of
June 30, 1995, and the establishment of a combined Department of Classical,
Near Eastern and Religious Studies (CNRS) be established as of July 1, 1995,
to include all members of the previous two department of Classics and
Religious Studies, as well as all courses and programs of both departments.
(p.10949)
vi.      Name the Entrepreneurship and Venture Capital Research Centre the "The W.
Maurice Young Entrepreneurship and Venture Capital Research Centre."
(p.10951)
vii.      Disestablishment of the Chair in Audiology and Speech Sciences, (p.10952)
viii.      Curriculum proposals from the Faculties of Arts, Agricultural Sciences; Applied
Science, Commerce and Business Administration, Dentistry, Education,
Forestry, Graduate.Studies, Medicine, Pharmaceutical Sciences, Science, and the
Schools of Human Kinetics and Rehabilitation Sciences (with the exception of
GEOL 405) (pp.l0945-49,pp.l0955-65, 10982-3 and 11028-11037)
 Vancouver Senate 11061
Minutes of April 19,1995	
Reports of Committees of Senate
Reports of Committees of Senate
CURRICULUM COMMITTEE (SEE APPENDIX A)
Dr. Berger, chair of the committee, presented the following report:
Faculty of Applied Science
The committee recommended approval of curriculum proposals from the Faculty of
Applied Science, subject to editorial changes and the following:
a) concern that the credit requirements in these programs (47 to 48) credits per
year) are excessive
b) confirmation that CPSC 128 and not CCPSC 122 should replace CPSC 118
Dr. Berger l        That the curriculum proposals be approved
Dr. Isaacson i        subject to the editorial changes previously
approved by the Curriculum Committee.
Carried.
Faculty of Arts
The committee recommended approval of curriculum proposals from the Faculty of Arts,
subject to editorial changes.
Dr. Berger l        That the curriculum proposals be approved
Mr. Mass i        subject to the editorial changes previously
approved by the Curriculum Committee.
Carried.
Faculty of Education
The committee recommended approval of curriculum proposals from the Faculty of
Education, subject to editorial changes and the following:
page 1 The first item should read "Change in Course Description, Pre- requisites and
Credit Value"
page 1 ARTE 401 Change title to " Drawing and pointing for the art classroom
 Vancouver Senate 11062
Minutes of April 19,1995	
Reports of Committees of Senate
page 2 ARTE 403 Change title to "Ceramics and Sculpture for the art classroom"
page 3 The missing hours for ARTE 405 are [1-4]
Dr. Berger l        That the curriculum proposals be approved
Dr. Kelsey i        subject to the editorial changes previously
approved by the Curriculum Committee.
Carried.
Faculty of Graduate Studies
The committee recommended approval of curriculum proposals from the Faculty of
Graduate Studies, subject to editorial changes and the following:
COMM 554 (3) Analysis of Accounting Information in Organizations - number
changed to COMM 654
ARCH 500 2 (b) Change "If the mark is from 60% to 64%" to "If the mark is less
than 65%."
ECON 628 (1-3) d
ECON 629 (1-3) d
The 3 credits of HKIN 595 will be in addition to the 30 credits of courses required for
the non-thesis master's degree (see 1995196 Calendar, p.222)
Dr. Berger l        That the curriculum proposals be approved
Dr. Coope i       subject to the editorial changes previously
approved by the Curriculum Committee.
Mr. Boritz, student senator, expressed concern that approval of the MBA curriculum
" should not imply implicit approval of changes in fee structure of this program."
Carried.
Faculty of Science
The committee recommended approval of curriculum proposals from the Faculty of
Science, subject to editorial changes and the following:
 Vancouver Senate 11063
Minutes of April 19,1995	
Reports of Committees of Senate
Page 1      BIOL 326 Add (at end of description): [1-4-0]
GEOL 351 Delete (from description): "Processes and principles of"
Add (at end of description): [3-2-0]
Page 4      Combined Honours Geology and Geography
Delete: The proposed changes to first year Physics requirements
Page 5      Combined Honours Geology and Geography
Delete: FOPR 363 3
Change: Arts Electives [4] to Arts Electives [5]
Add (as new line after "Arts Electives [5] 6": Elective [6] 3
Page 6      MATH 257 Add (at end of description): [3-0-0]
MATH 316 Add (at end of description): [3-0-0]
Dr. Berger l        That the curriculum proposals be approved
Dr. Richer i       subject to the editorial changes previously
approved by the Curriculum Committee.
Carried.
Faculty of Law
The committee recommended approval of curriculum proposals from the Faculty of Law,
subject to editorial changes.
Dr. Berger l        That the curriculum proposals be approved
Prof. Reid i       subject to the editorial changes previously
approved by the Curriculum Committee.
Carried.
Editorial Changes
Dr. Berger presented the editorial changes to courses and programs to April 3, 1995, for
information. One year ago, Senate asked the Senate Curriculum Committee to come up
with a two tier system for implementing course changes.
 Vancouver Senate 11064
Minutes of April 19,1995	
Reports of Committees of Senate
SENATE LIBRARY COMMITTEE
The following report of the Sub-Committee on Serials and Technology titled "Scholarly
Communication, Serials and Technology: Problems and Possibilities" had been circulated
together with the following conclusions and recommendations:
With ever increasing academic specialization, the "mountain of research" described by
Vannevar Bush in 1945 has grown into a chain of mountains in 1995. The sheer
numbers of print-on-paper journals which have appeared since WWII make his
observations even more apposite today. Finding ways to manage the past, present and
future written work of scholars is one of the major challenges facing universities as
they prepare for the 21st century.
The problems (culled from a variety of sources) and described in this report, and
proposals being considered by many agencies and institutions for their remedy, will
require a major shift in how the academic community views and implements the
production and storage of its scholarly contributions. We suggest that this shift should
take place in a carefully considered fashion with the major impetus coming from the
broad academic community of users: faculty, librarians, and students. The materials
used as the basis for this report indicate that at times we can expect the change
associated with the shifting view to be sometimes painful and disjointed. We suggest
that well- informed thought, planning, coordination and investment - financial and
intellectual - directed at the identification of critical policies and initiatives, will allow
us to make an ordered and orderly transition over the next fifteen years to a research
Library which preserves the best traditions of its Serials collection while
simultaneously implementing the best technologies to maintain and enhance those
traditions.
In concluding, the Senate Library Committee reiterates that it does not believe that the
development of electronic materials is a panacea for the crisis facing the serials
collection. Neither does the Senate Library Committee conclude that electronic forms
of scholarly communication will rapidly (or completely) replace existing print-on-
paper serials. However, on the basis of its sub-committee's review of a wide bodyof
literature, opinions expressed in a series of 'Focus Groups' conducted by Pat Cavill
(Focus Group Report, Dec 15, 1994), and comments on the draft of this report
received from the Librarians, the Library Advisory Committees, and a number of
individual respondents - the Senate Library Committee concludes that it would be
timely for the university to begin taking action to help the orderly development of
means and mechanisms designed to aid faculty, students and the university community
in learning and using the various new forms of information transfer.
 Vancouver Senate 11065
Minutes of April 19,1995	
Reports of Committees of Senate
1.  For example, with respect to serials and technology, there is a need for the
university to establish policies concerning:
• the maintainance of its serials collection;
• the rights and responsibilities associated with use and management of new
electronic resources and technologies;
• the definition of 'scholary publication' when applied to electronic formats;
• the definition of 'full and equal access' when this term is applied to
providing new electronic resources for all members of the university
community.
For example, with respect to scholarly publication, there is a clearly articulated need
for the university to take certain initiatives (building on existing ones) which identify
and support:
• all aspects of the infrastructure necessary to make electronic materials
universally accessible to all members of the university community;
• suitable on-campus pilot projects for electronic serial publication;
• those materials, unique to UBC, both within and outside of the Library,
which could be made accessible in networked electronic formats;
• the Library's needs with respect to preserving and securing its holdings of
electronic information;
• suitable pilot projects in scholarly communication using various forms of
electronic media which develop on- and off- campus partnerships.
Speaking to the report, Dr. Gilbert stated:
"Over the past five years, the Library's serial (or journal) collection has been seriously
compromised. Increasing numbers of journals, rapidly rising costs, and encroachment
of technologies has forced our university's community of library users to make annual
cuts to the serials collection which this year will begin to seriously affect our core
research collection, thus affecting the university's capacity to conduct first-class
research. It is an irony that this crisis in the serials collection produces a crisis for the
monograph collection, since caeteris paribus, accommodating the rising costs for
serials means adjusting our purchases monographs. Depending on the nature of
research being conducted, one academic sector's gain might be viewed as another
academic sector's loss - although to be fair, when everything is being cut, no sector
gains.
More than four years ago my predecessor, Professor Dr. Cheryl Grace, warned Senate
of the creeping erosion of the collection - the extent of which is now painfully clear.
Within those four years, technology (or more precisely, computer communication) has
offered radically different means for the dissemination of research findings. The use
 Vancouver Senate 11066
Minutes of April 19,1995	
Reports of Committees of Senate
of computer communication to report research findings presents many new challenges
to traditional print-on-paper formats. These challenges are recognized throughout the
academic world as nettles which must be grasped as possible partial solutions to what
is now termed "The Serials Crisis".
In the spring of 1994, the Senate Library Committee struck a sub- committee to
examine the emerging relationship between serials and technology. At this point I
should like to acknowledge the work of all members of that sub-committee, (Hilde
Colenbrander, Sian Echard, John Gosline, Heather Keate, Brian Owen, Richard
Rosenberg, Kelly Russell, Maureen Ryan and Johan Van Reenan), all of the librarians
who provided input, the Library Advisory Committees and many individuals who
responded to early drafts.
As we have tried to show, it is clear that the many problems and challenges presented
by ever increasing costs of serials, increasing number of journals, and the conjunction
of technology are of such dimensions that they cannot be resolved solely by the Senate
Library Committee. Because many issues associated with adjusting the Collection to
the twin problems of rising costs and developing technology lie outside the jurisdiction
of the Senate Library Committee, it is apparent that solutions will require efforts
across a number of different university jurisdictions, although the central role of the
Library is recognized.
We know that the problems, and proposals being considered by many agencies and
institutions for their remedy, will require a major shift in how the academic
community views and implements the production and storage of its scholarly
contributions.
We suggest that this shift should take place in a carefully considered fashion with the
major impetus coming from the broad academic community of users: faculty,
librarians, and students. The materials used as the basis for this report indicate that at
times we can expect the change associated with the shifting view to be sometimes
painful and disjointed.
We suggest that well-informed thought, planning, coordination and investment -
financial and intellectual - directed at the identification of critical policies and
initiatives, will allow us to make an ordered and orderly transition over the next
fifteen years to a research library which preserves the best traditions of its Serials
collection while simultaneously implementing the best technologies to maintain and
enhance those traditions.
 Vancouver Senate 11067
Minutes of April 19,1995	
Reports of Committees of Senate
On behalf of the Senate Library Committee I should like to emphasise that we do not
believe the development of electronic materials to be a panacea for the crisis (or crises)
facing the serials collection. Neither do we conclude that electronic forms of scholarly
communication will rapidly (or completely) replace existing print-on- paper serials.
However, on the basis of its sub-committee's review of a wide body of literature,
opinions expressed in a series of 'Focus Groups' conducted for the library by Pat
Cavill (Focus Group Report, Dec 15, 1994), and comments on the draft of this report
received from the Librarians, the Library Advisory Committees, and a number of
individual respondents - the Senate Library Committee concludes that it would be
timely for the university to begin taking action to help the orderly development of
means and mechanisms designed to aid faculty, students and the university community
in learning and using the various new forms of information transfer."
Dr. Gilbert l        That Senate request the President to establish a
Dr. Gosline i        committee to develop policies with respect to
rights and responsibilities associated with use
and management of new electronic resources
and technologies relative to scholarly
publication and other related matters raised in
the report "Scholarly Communication Serials
and Technology: Problems and Possibilities,"
and to consider the budgetary implications of
such policies; that membership of the
committee be drawn from faculty, librarians,
students and others, and that the deliberations
of this committee be reported to Senate at its
meeting in May 1996.
Carried.
Dr. Gilbert l        That Senate request the President to establish a
Mr. Banfield i        committee to develop initiatives related to all
aspects of the infrastructure necessary to make
scholarly electronic materials universally
accessible to all members of the university
community, and other related matters raised in
the report "Scholarly Communication Serials
and Technology: Problems and Possibilities,"
and to consider the budgetary implications of
such policies; that membership of the
committee be drawn from faculty, librarians,
students and others, and that the deliberations
of this committee be reported to Senate at its
meeting in May 1996.
 Vancouver Senate 11068
Minutes of April 19,1995	
Reports of Committees of Senate
Dr. Kelsey commended the Sub Committee on Serials and Technology for preparing an
excellent report.
The motion was
put and carried.
COMMITTEE ON STUDENT AWARDS
New Awards (see Appendix B)
Dr. Cook, chair of the committee, presented the report.
Dr. Cook l        That the awards (listed in Appendix B) be
Dr. Reid i       accepted and forwarded to the Board of
Governors for approval and that letters of
thanks be sent to the donors.
Carried.
1
Dr. Cook l        That the Scott Paper Graduate Fellowship
Dr. Reid i       award (listed in Appendix B) be accepted and
forwarded to the Board of Governors for
approval and that letters of thanks be sent to
the donors.
Dr. Cook explained that the Scott Paper Graduate Fellowship was presented as a separate
motion because it does not meet the normal guidelines for the acceptance of awards by
Senate. This award is restricted firstly to a Francophone and secondly to a Canadian. The
category of Francophone-Canadian is not one of Senate's officially recognized under-
represented groups. The committee felt that even though the award does not meet the
non-restrictive category, Franco- Canadians are indeed under-represented at UBC and this
award should be accepted.
 Vancouver Senate 11069
Minutes of April 19,1995	
University Librarian's Report
Dr. Birch drew Senate's attention to the fact that UBC's policy on endowments stipulates
that a portion of the interest must be reinvested each year. This is in contrast to awards
whereby specified amounts are allocated each year. Dr. Birch asked the Student Awards
Committee to consider how fluctuating awards may best be described in the Calendar.
In response to Dr. Will's query about the definition of Francophone, Dr. Cook stated that
although the committee had spent considerable time discussing this issue and preferred to
be more specific, the donors felt this was as specific as they wished to be. Dr. Cook's
understanding was that the Faculty of Graduate Studies would establish the exact
procedures for the selection of appropriate candidates. The Student Awards Committee's
recommendation to the Faculty of Graduate Studies was that the candidate should be a
graduate of a French university in Canada
The motion was
put and carried.
AD HOC COMMITTEE ON UNIVERSITY ORGANIZATION
Dr. Shearer stated that a written report would be presented to Senate in May.
University Librarian's Report
Dr. Patrick presented the report which had been circulated for information. She was
pleased to report acquisitions formula increases of almost $500,000 annually which will
help combat inflation, the change in the dollar and the increased number of publications.
 Vancouver Senate 11070
Minutes of April 19,1995	
University Librarian's Report
The infusion of $1,000,000 over the last few years has assisted in the acquisition of
electronic materials without jeopardizing the traditional monographic serials, and has
helped to maintain UBC's Association of Research Libraries rank at 25 out of 108 of the
largest academic research libraries in North America.
Dr. Patrick noted that the major themes in the report are orderly change, improvement in
services and integration of technology to clients' needs.
Major accomplishments include increased instruction in the new library technology,
reduced waiting lines to check out materials, increased availability of materials due to
decreased backlogs, and new services such as document delivery and access to the
Internet.
Citing obtaining the resources to overhaul the technological infrastructure as the major
challenge for the future, she stated, "the need for technology is great, the strategy is
simple." The Library will try to get new resources or will redirect existing resources.
Dr. Patrick expressed thanks to the hardworking and dedicated library staff; the
University administration, especially Dr. Srivastava, who led during the report year; and
to the 13 Advisory Committees, especially the Senate Library Committee led by Dr. John
Gilbert.
 Vancouver Senate 11071
Minutes of April 19,1995	
Faculty of Graduate Studies
Faculty of Graduate Studies
AD HOC COMMITTEE ON THE IMPLICATIONS OF DIFFERENTIAL FEES FOR
GRADUATE PROGRAMS AT UBC
Dean Grace reported that an Ad Hoc Committee was established by Graduate Council
last fall because of concerns raised by some members of Council following proposals for
considerably augmented fees in two graduate programs.
The report of the Committee (chaired by Dr. Roy Turkington, Botany) was considered at
the Graduate Council meeting of March 23, 1995. The committee adopted the
recommendations of the report and asked that these be sent to Senate so that Senate could
be made aware of the issues involved and the opinions expressed by members of Graduate
Council.
Dean Grace stated that he did not believe any action on the part of Senate was called for,
but it would be useful to provide this information to Senators and to give them an
opportunity to discuss the recommendations if they should wish to do so.
The following letter and recommendations from Dr. Turkington, had been circulated:
"Recently, Graduate Council, established an Ad Hoc Committee to consider the
academic implications of differential fees among graduate programs at UBC. This
committee was struck in response to some concerns expressed over the approval of fee
increases for the Pharm.D. program, and the proposal to increase fees for the MBA.
The issues were many and complicated and produced a diversity of opinions. The
report was presented to Graduate Council on Thursday, March 23rd and was
accepted. The recommendations from the final report are attached.
•    Given the priority placed on graduate education at UBC and the special role
that graduate students play in the teaching, research and scholarly life of this
university, it is appropriate that increases in graduate student fees should
translate into increased financial support for them. We recommend that at least
30% of the
 Vancouver Senate 11072
Minutes of April 19,1995	
Faculty of Graduate Studies
• additional revenue retained by the University for infrastructure should go to
awards programs in the Faculty of Graduate Studies. This is essential
considering the limited income opportunities of most graduate students. Until
this improvement is in place we believe that fee differentials will have an
adverse effect on the graduate academic environment.
• Faculties involved in high tuition programs should make every effort to attract
endowments for scholarships from their constituency and alumni.
• Many programs could not support an increased fee structure. In other
programs, an increase in tuition would simply result in a transfer of funds from
research grants and other programs to general overhead with no new revenue
being generated. Vigilance on the part of the Faculty of Graduate Studies is in
order and research programs should be protected against such pressure.
• The proposal from the Faculty of Pharmaceutical Sciences to the Board of
Governors includes a 'Practice Fee' of $200 for fourth year students. We are
concerned that this might be viewed by the community involved in training
programs e.g., schools, hospitals, governmental agencies, as a means to begin
charging all professional programmers for participating in professional aspects
of training e.g., externships and similar programs. Some years ago the Faculty
of Education negotiated an agreement with the university administration to
compensate supervisory teachers by giving them 'credits' towards courses taken
at UBC. In the health field, the notion of charging students for their 'clinical'
training has been around for a long time. Before any move in this direction, it
would be prudent of the university to examine the extent of such costs. If a
program of reimbursing agencies for student training be implemented, then the
Faculty of Graduate Studies might consider changing from a program fee to a
fee per credit. Training off-site could then be apportioned so many credits and
the fee for such credits be given to the training agency."
 Vancouver Senate 11073
Minutes of April 19,1995	
Faculty of Graduate Studies
Dean Grace stated that with the broad spectrum of programs on campus, ranging from
professional to highly research-oriented, viewpoints differed greatly and the committee
had difficulty drafting the recommendations. Some people feel that more resources are
required to improve the quality of our already underfunded programs. Others feel
strongly that large differential fees will alter the composition of the campus in an
undesirable manner. Fears that UBC will become a university based more on financial
resources than on merit, and that people who pay differential fees will expect differential
treatment were expressed.
The four recommendations relate to the general feeling that some of the resources which
will be made available if there is an increase in differential fees should be recycled to
improve the opportunities for other students. It was felt that endowments should be
raised to offset differential fees so that students of many levels of income from many
countries can attend UBC. The committee felt that although professional programs may
be able to charge differential fees, others, particularly the research-oriented ones, could
not. Concern was expressed that extra fees for activities such as clinical training and
externships should be not allowed to proliferate across the faculties.
Mr. Boritz reiterated that he was disturbed at the MBA fee increase and was concerned
that the makeup of the student body in the MBA program would dramatically change. He
asked what consideration had been given to the effect of differential fees on the students
currently in the program.
 Vancouver Senate 11074
Minutes of April 19,1995	
Faculty of Graduate Studies
Dean Goldberg stated that "the increases were not as draconian as they were made to
sound," noting that the 1995196 fee for the 2 year MBA program was $4,616 and the
proposed $7,000 fee for the 15 month program included a $2,000 service fee which
would support a range of new services in the program. The tuition portion increase
amounted to less than 10%. He also noted that the Commerce Graduate Society
supported the fee increase.
Ms. Chui asked whether there was a rationale for the Pharm.D. tuition increase from
$2,000 to $12,500 over one year. In response, it was pointed out that a survey of
Pharm.D. programs throughout North America revealed that this was probably the
lowest fee of any.
Dr. Birch noted that the Faculty of Commerce and Business Administration is currently
discussing the possibility of implementing full cost tuition. If that took place, the funding
currently going to support those programs would be released for redistribution across
other faculties or other programs in the same faculty. The new full cost tuition would be
divided in the normal way, with a portion going to the general university infrastructure
and a portion going to support the program. The focus this year was not on moving
towards full tuition, but on making the transition from a 2 year MBA program to a 15
month program, releasing the graduates earlier for employment, while at the same time
improving services to the program.
Dr. Birch noted that the increased tuition fees in the Pharm.D. program will fund the
establishment of a completely new professional program, this being the only practical
 Vancouver Senate 11075
Minutes of April 19,1995	
Faculty of Graduate Studies
means of funding a program for which the university does not receive incremental
funding.
It was pointed out that as of this year, the Pharm.D. students will receive a minimum of
$12,500 of outside support and that the faculty intends to ensure that tuition increases
are accompanied by increased support for the students.
Dr. Will pointed out that many of the MBA programs in the United States have very high
fees and accept, almost exclusively, students with previous experience. He asked whether
previous experience would be a pre-requisite for students entering UBC's MBA program.
Dean Goldberg stated that although the university prefers to attract students with work
experience to the MBA program, the pool of applicants with experience is much less than
the pool of applicants without. The program may be taken either part time or full time
and its neutrality with respect to years of work experience differentiates it from Executive
MBA programs offered elsewhere. The aim is to provide a balance of recent graduates
with good analytic and study skills, and students with experience in the workforce with
strong leadership, judgement and teamwork ability.
Dr. Gilbert expressed the difficulty experienced by the Ad Hoc Committee in trying to
define what is meant by a professional program. Due to the extensive academic
implications, the committee felt that this issue should not be resolved on an ad hoc basis
 Vancouver Senate 11076
Minutes of April 19,1995	
Faculty of Graduate Studies
by any one faculty or department proposing a new program with a so- called professional
designation.
Dr. MacEntee suggested that the serious academic implications of the issue should be
investigated further before making recommendations.
Mr. Maas expressed his concern over the academic implications stating, "if this program
is seen as setting a precedent, what we are doing here tonight is crucial to what Senate is
supposed to do."
Mr. Woo expressed concern over the lack of financial aid for students. He noted that
although the Federal and Provincial loan programs currently support students, even in
expensive programs such as Medicine and Dentistry, there is currently no infrastructure
for any programs to provide "full cost" tuition.
The President noted that the Queen's University MBA program has moved to a full cost
tuition basis without university subsidy and loans to students, and is underwritten by the
banks, quite independently of any government grants, on the basis of potential for future
employment.
WITHDRAWAL FOR UNSATISFACTORY CONDUCT
Dean Grace drew Senate's attention to a section under the General Academic Regulations
of the 1995-96 Calendar on page 53 which reads as follows:
 Vancouver Senate 11077
Minutes of April 19,1995	
Faculty of Graduate Studies
Withdrawal for Unsatisfactory Conduct
The Senate of the University may require a student to withdraw from the University at
any time for unsatisfactory conduct, for failure to abide by regulations, for
unsatisfactory progress in a program of studies or training, or for any other reason
which is deemed to show that withdrawal is in the interests of the student and/or the
University.
Dean Grace stated that to the best of his knowledge this policy had never been invoked,
but it may be used for a case presently under review. "The Senate of the University may
require..." implies the entire Senate body, but Dean Grace felt that it was inappropriate to
bring forward cases with detailed ramifications to the entire body of Senate. He noted
that the present case related most closely to the Committee on Appeals on Academic
Standing.
Dean Grace l        That cases brought forward under the
Dr. Randall i        Withdrawal for Unsatisfactory Conduct
section of the Calendar (p.53 of 1995-96
Calendar) be referred to the Committee on
Appeals on Academic Standing for final
disposition. The Committee should consider
each such case at a hearing where the quorum
should be the same as when the Committee
hears appeals on academic standing. Both the
reasons for bringing the case and the response
of the student should be heard before a final
decision is reached. The Committee must
ensure that the case is conducted fairly,
following procedures parallel to those followed
in appeal cases. In the event of a tie vote, the
case should be dismissed.
Dr. Will pointed out that referring cases to the Committee on Appeals on Academic
Standing would preclude an appeal and could have serious consequences. He suggested
 Vancouver Senate 11078
Minutes of April 19,1995	
Faculty of Graduate Studies
that referring cases to an ad hoc committee appointed by the Nominating Committee
would preserve the appellant's right to appeal.
The motion was amended, subject to editorial changes, to read as follows:
Dr. Will l        That cases brought forward under the
Dr. Birch i        Withdrawal for Unsatisfactory Conduct
section of the Calendar (p.53 of the 1995-96
Calendar be referred to an Ad Hoc Committee
to be named by the Nominating
Committee....Appeals would then be heard by
the Committee on Appeals on Academic
Standing
Speaking against the amendment, Dean Grace pointed out that the policy clearly states,
"That the Senate of the University may require...." and that Senate would be in effect
making the decision twice if it were to set up a decision-making committee and then hear
an appeal through another of its committees.
Responding to the question of whether or not a student is entitled to an appeal under this
policy, Dr. Will stated that his review of Senate minutes and Calendars dating back to the
1960s suggests that this policy was probably superseded by the University Act of 1976
which established two committees: one for all matters of discipline, and the other for
appealing decisions of an administrative nature.
Further discussion ensued over the question of whether Senate has the authority to
delegate decision-making power to an ad hoc committee and it was noted that the
University Act is ambiguous on this issue.
 Vancouver Senate 11079
Minutes of April 19,1995	
Faculty of Graduate Studies
Dr. Randall spoke against the amendment stating that an appeals procedure of a decision
of Senate should not reside in Senate.
In support of the amendment, Dr. Birch pointed out that there are two divisions in the
Supreme Court of British Columbia, one of which is an appellant division. It hears
appeals from judgements made in another division of the Supreme Court of British
Columbia. If the university reserves the right of appeal it would be appropriate to have
that right of appeal reside in the Committee on Appeals on Academic Standing.
It was agreed that the amendment should now read:
"...be referred to an Ad Hoc Committee of Senate, to be named by the Senate
Nominating Committee, for final disposition, with the understanding that the student
would have the right of appeal to the Senate Committee on Appeals on Academic
Standing. Both the reasons for bringing the case and the response of the student...."
Mr. Maas felt that the amendment should also stipulate that no member of this ad hoc
committee should also sit on the Senate Committee on Appeals on Academic Standing.
It was agreed that before any procedure is implemented, a legal opinion of its validity
under the University Act be sought.
Father Hanrahan felt that it might be preferable for Senate to vote on delegating the right
to act on this matter to the President, subject to appeal through the Committee on
Appeals on Academic Standing.
The motion, as amended,
was put and carried with
a 2/3 majority.
The motion now reads:
 Vancouver Senate 11080
Minutes of April 19,1995	
Adjournment
"That cases brought forward under the Withdrawal for Unsatisfactory Conduct
section of the Calendar (p.53 of 1995-96 Calendar) be referred to an Ad Hoc
Committee of Senate, to be named by the Senate Nominating Committee, for final
disposition, with the understanding that the student would have the right of appeal to
the Senate Committee on Appeals on Academic Standing. Both the reasons for
bringing the case and the response of the student should be heard before a final
decision is reached. The committee must ensure that the case is conducted fairly,
following procedures parallel to those followed in appeal cases. In the event of a tie
vote, the case should be dismissed."
Carried.
Adjournment
There being no further business the meeting adjourned at 9:35 p.m.
Next meeting
The next regular meeting of Senate will be held on Wednesday, May 17, 1995.
 Vancouver Senate 11081
Minutes of April 19,1995	
Appendix A
Appendix A
COURSE AND CURRICULUM PROPOSALS (PP. 11081-11100)
Appendix B
AWARDS RECOMMENDED TO SENATE (PP. 11000A AND 11000B)
Note: The full text of these reports to Senate is not included in the Minutes. Copies are
available from the Associate Registrar, Senate & Curriculum Services. Many reports are
also available on the Vancouver Senate website at www.senate.ubc.ca.

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