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[Meeting minutes of the Senate of The University of British Columbia] 2004-04-21

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Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BCV6T1Z1
Present: President M. C. Piper (Chair), Dr. A. McEachern (Chancellor), Vice President B.
C. McBride, Dr. B. Bemmels, Dean M. A. Bobinski, Prof. C. Boyle, Dr. J. Brander, Dr.
M.Cameron, Dr. J.Carolan, Dr. B. Crawford, Dr. E. Dean, Dr. J. Dennison, Mr. M.
Edgar, Ms. G. Eom, Dr. D. Fielding, Ms. M. Friesen, Dean N. Gallini, Principal J. H. V.
Gilbert, Ms. T. Gillespie, Dr. D. Granot, Dean F. Granot, Dr. L. Gunderson, Dr. P. G.
Harrison, Dean J. Hepburn, Associate Vice President J. Hutton, Dr. R. Irwin, Dean M.
Isaacson, Dr. J. Johnson, Dr. R. Kerekes, Dr. B. S. Lalli, Dr. V. LeMay, Mr. J. Liu, Mr. T.
P. T. Lo, Dr. P. L. Marshall, Mr. G. Martin, Ms. S. Martz, Mr. W. B. McNulty, Mr. J.
Mistry, Dr. P. G. Mosca, Mr. G. Paton, Dean M. Quayle, Ms. C. Quinlan, Mr. D. Riendl,
Mr. J. Rogers, Dr. H. J. Rosengarten, Dean J. Saddler, Prof. J. Sarra, Associate Vice
President B. J. Silzer, Dr. D. Steyn, Dr. R. C. Tees, Dr. S. Thorne, Dean R. Tierney, Ms.
M. Tub1, Mr. D. Verma, Dr. R. Windsor-Liscombe, Dr. R. Yaworsky, Mr. D. Yokom,
Mr. M.Yung.
By invitation: Dr. M. Chapman, Associate Vice President N. Guppy, Prof. F. Jules.
Regrets: Dr. P. Adebar, Mr. R. Affleck, Dr. J. D. Berger, Mr. P. T. Brady, Dr. L. Brinton,
Mr. N. Brockhuizen, Ms. J. Gartner, Mr. E. Greathed, Dr. R. Harrison, Dr. S. B. Knight,
Ms. J. Lo Ah Kee, Mr. R. Lowe, Dr. M. MacEntee, Dr. K. MacQueen, Dean D. Muzyka,
Dr. D. Paterson, Dr. B. Rodrigues, Dr. A. Rose, Dr. C. Shields, Dean R. Sindelar, Dr. B.
Stelck, Dean G. Stuart, Mr. N. Taylor, Dr. J. Thompson, Dr. H. van Vuuren, Dr. R.
Wilson, Dean E. H. K. Yen, Mr. D. Younan.
The President called the meeting to order.
Vol. 2003/04 03/04 -127
 Vancouver Senate 03/04-128
Minutes of April 21,2004	
Senate Membership
Senate Membership
Dr. Douw Steyn replaced Prof. Pitman Potter as faculty representative of the Faculty of
Graduate Studies for the remainder of the Senate term ending August 31, 2005.
The President welcomed Dr. Steyn to Senate.
Minutes of the Previous Meeting
Dr. Tees l        That the Minutes of the meeting of March 24,
Mr. Verma i       2004 be adopted as circulated.
Remarks from the Chair and Related Questions
The President recalled that the University had been recently honoured by a visit from His
Holiness the XIV Dalai Lama, Archbishop Desmond Tutu, and Dr. Shirin Ebadi, all of
whom have accomplished extraordinary things in their lives. At a special ceremony held
on April 19, 2004, the University conferred honorary degrees on all three dignitaries. Also
on April 19, the Dalai Lama delivered the keynote address at the academic conference
hosted at UBC entitled "Tibet in the Contemporary World." On April 20, Rabbi
Schacter-Shalomi, Dr. Jo-Ann Archibald and moderator Bishop Michael Ingham joined
the three visiting dignitaries for a round table discussion on the application of the Dalai
Lama's teaching to today's world.
The President thanked Prof. Potter, Director of the Institute of Asian Research, who had
been instrumental in inviting the Dalai Lama to attend the conference, as well as Dean
Granot. The President also recognized the superb work of the Ceremonies Office,
particularly Ms. Eilis Courtney and Prof. Nancy Hermiston, in orchestrating the visit.
 Vancouver Senate 03/04-129
Minutes of April 21,2004	
Trek 2010 Update
Trek 2010 Update
The President invited Dr. Rosengarten to give an update on the ongoing Trek 2010
visioning process.
Dr. Rosengarten recalled that Senate had reviewed an early version of the Trek 2010
Green Paper in February, and that this and other community-wide discussion had been
incorporated into a revised version that was issued in March 2004. Response to the most
recent document had so far been modest, with submissions numbering approximately 50
to date. Dr. Rosengarten described the responses as generally favourable and supportive,
and as including suggestions for strengthening particular parts of the document. Some
submissions complained that the emphasis on globalization might constitute obstacles for
British Columbian students.
The announcement of UBC Okanagan had led to some small changes in the text and
images used in the document. The document was to be circulated at the current
Okanagan University College, and the deadline for responses from all campuses had been
extended to May 7. A campus forum was to be held on the Point Grey campus on April
22. Following the May 7 deadline, the White Paper would be drafted and circulated. If
Senate were to find the White Paper acceptable at its May 2004 meeting, it would be
forwarded for endorsement by the Board of Governors in either May or July 2004.
Drafting of the operational timetable would begin shortly following Senate and Board
President Piper acknowledged the diligence of Dr. Rosengarten in receiving comments and
integrating them into a cohesive document.
Dean Tierney recalled having recently heard Simon Fraser University's vision statement
and asked how the President had reacted to that vision statement, in comparison with the
 Vancouver Senate 03/04-130
Minutes of April 21,2004	
Introduction of Student Senators
UBC statement. The President responded that the statement to which Dean Tierney
referred was only an excerpted principle from the full Simon Fraser University vision. The
excerpt in question focused on the individual, rather than on the role of the individual in
the community.
In response to a question from Dean Granot, President Piper confirmed that UBC was to
have one overarching vision for all of its campuses, including UBC Okanagan. Each
campus was to then proceed to develop individual goals and strategies in support of the
vision. The President recognized that each campus had its own individual cultural
identity. Dr. Steyn noted that some parts of the vision might be more strongly fulfilled by
one campus or the other, and that the expansion of UBC Okanagan over the following
five years presented the opportunity to shape the entire UBC Okanagan portion of the
Dr. Windsor-Liscombe noted that it would be helpful to have some indication of where
the vision has not been fully implemented, and suggested some consideration of how to
ensure that the vision could be operationalized. President Piper agreed that
operationalization constituted the most significant challenge in the entire process. Dr.
Tees added that benchmarking data would be helpful in assessing the University's
Ms. Tull stated that the level of response from students might be lower than expected due
to the upcoming examination period, and added that it might have been useful to include
interresidential councils in the development of the document. Dr. Rosengarten replied that
he had received a petition with 250 student signatures from the Totem Park residence.
Introduction of Student Senators
The President welcomed the following new and continuing student representatives, who
had begun their one-year Senate term on April 1, 2004.
 Vancouver Senate 03/04-131
Minutes of April 21,2004	
Introduction of Student Senators
Mr. Matt Edgar (new)
2nd year Animal Science
Mr. Mike Yung (continuing)
3rd year Mechanical Engineering
Mr. Greg Paton (new)
4th year Arts
Mr. Gary Martin (new)
2nd year Commerce
Mr. Diaa Younan (continuing)
2nd year Dentistry
Mr. Chris Ste-Croix (continuing)
Master of Arts candidate
Mr. Nick Broekhuizen (new)
3rd year Forest Resource Management
Mr. Nathan Taylor (continuing)
Ph.D. candidate
Mr. Jitesh Mistry (new)
2nd year Law
Ms. Julia Low Ah Kee (continuing)
3rd year Medicine
 Vancouver Senate 03/04 -132
Minutes of April 21,2004	
Academic Policy Committee
Mr. Jackie Liu (new)
3rd year Pharmacy
Mr. David Riendl (new)
3rd year Science
Ms. Gina Eom (new)
2nd year Science
Ms. Sarah Martz (new)
Master of Science candidate
Ms. Torill Gillespie (new)
3rd year Nursing
Ms. Marnee Tull (new)
3rd year Arts
Mr. Daniel Yokom (new)
3rd year Science
"'positions soon to be vacant due to late elections
Academic Policy Committee
Dr. Tees gave the report, as Chair of the Committee.
Dr. Tees reminded members of Senate that student representative May Tee had requested,
on behalf of the student senators, that the Senate reexamine its policies on examination
conflicts, hardships, and clustering. Senate had referred the matter to the Academic Policy
Committee. Although the Committee had not completed its work, Dr. Tees had agreed to
give a progress report.
 Vancouver Senate 03/04-133
Minutes of April 21,2004	
Academic Policy Committee
Dr. Tees noted that examination scheduling issues had been investigated by Senate every
five to ten years over the past several decades, with much of the current policy stemming
from broadscale consultation that took place in 1993. From 1993 onward, each of the
two Winter Session examination periods had been 13 days in length, aiming to finish by
December 22 and April 30, respectively. An examination hardship was defined as three or
more examinations within a 24-hour period, while "clustering" referred to three or more
examinations in something like 28 or 36 hours.
The April 2004 examination schedule had generated 28 direct examination conflicts.
Most conflicts affected Distance Education and Technology students, who were only
scheduled to write examinations on evenings and two Saturdays during the examination
period. The April 2004 examination schedule generated 58 examination hardships; these
were to be resolved, under Senate policy, by moving the second examination for each
student to another day. A total of approximately 26 000 students were scheduled to write
at least one examination during the April 2004 examination period, and the total number
of examinations written was to be approximately 100 000. Although the schedule had
been generated using a scheduling software, Classroom Services had undertaken to
manually move some examinations to avoid clustering, where possible. Benchmarking
data comparing UBC, Queen's University, and the University of Toronto demonstrated
that UBC had been relatively successful in minimizing the number of hardships and in
resolving those that did arise.
Dr. Tees was hopeful that the Academic Policy Committee would be ready to submit its
recommendations for any further improvements to Senate at the May 2004 meeting. One
idea under consideration, for example, was to extend the number of days between the end
of classes and the first day of examinations (currently three days) to allow more time for
preparation. In addition, current examination schedules are "front loaded," meaning that
 Vancouver Senate 03/04 -134
Minutes of April 21,2004	
Admissions Committee
more examinations are scheduled at the beginning of the examination period than at the
end, so as to allow instructors sufficient time to mark examinations and turn in grades.
The "front loading" factor could be emphasized less for some second and third year
students, however, which might result in more acceptable examination schedules for these
groups. Dr. Tees pointed out that introducing any specific improvement also usually
entailed a "trade-off" of some kind, such as extending the examination period beyond 13
Dr. Silzer noted that he had recently met with outgoing student senator May Tee and new
student senator Gina Eom to discuss examination scheduling issues, and that he looked
forward to further discussions with the students.
Admissions Committee
Dr. Rosengarten presented the reports, as Chair of the Committee.
Note: The full text of this report is not included in the Minutes. Copies are available from
the Assistant Registrar, Senate & Curriculum Services.
Dr. Rosengarten presented a group of changes in admission requirements for the
Elementary Teacher Education program. The changes simplified the curriculum while
closely mirroring the BC College of Teachers' requirements for certification.
Dr. Rosengarten i        That Senate accept the recommendations of the
Dean Tierney i       Admissions Committee with respect to
Elementary Teacher Education admissions.
Dr. Rosengarten presented a proposal for new student exchange partnerships with the
following institutions. All of the new exchange partners were sound institutions, with
 Vancouver Senate 03/04 -135
Minutes of April 21,2004	
Curriculum Committee
strengths in their respective areas. Each institution had been carefully vetted by UBC
International and Student Exchange Programs.
1. Bond University (Australia)
2. Shanghai Jiaotong University (China)
3. Singapore Management University (Singapore)
4. Tokyo University of Agriculture (Japan)
5. Punjab Agricultural University (India)
6. Universite Libre de Bruxelles (Belgium)
Dr. Rosengarten i        That Senate approve the proposed new student
Dr. P. G. Harrison J        exchange partnerships.
Curriculum Committee
Please see also 'Appendix A: Curriculum Summary.'
As Chair of the Committee, Dr. Marshall presented the curriculum proposal for approval,
noting that the Committee had found all of the proposals to be in order, with all
appropriate consultation and budgetary approvals complete.
Dr. Marshall l        That Senate approve the curriculum proposals
Dean Isaacson J        from the Faculty of Applied Science.
 Vancouver Senate
Minutes of April 21,2004
Curriculum Committee
Dr. Marshall
Dean Tierney
That Senate approve the curriculum proposals
from the Faculty of Education
Dr. Marshall
Dean Granot
Dr. Marshall
Dean Hepburn
That Senate approve the curriculum proposals
from the Faculty of Graduate Studies
That Senate approve the course and program
proposals from the Faculty of Science.
Vice President McBride referred to the large number of new courses and programs
presented for approval, noting that the University's list of offerings was forever growing
larger. He noted that it was difficult to find full time faculty, and that the University had
become reliant on large numbers of sessional instructors. He remarked that the University
might consider defining a maximum number of course offerings. Dr. Marshall responded
that a large number of courses had also been deleted, but that deletions did not come to
Senate for approval. Even considering those deletions, however, Dr. Marshall agreed that
there were more additions than deletions each year. The Curriculum Committee
considered it the responsibility of the Faculty offering each course to examine its
complement of faculty and to determine whether the course could realistically be offered.
Vice President
 Vancouver Senate 03/04-137
Minutes of April 21,2004	
Tributes Committee
McBride agreed, but added that the cumulative effect of all of the new courses might be
Dean Granot drew attention to the fact that many of the courses listed in the UBC
Calendar had not been offered in many years, giving prospective and current students an
inaccurate picture of their course selection options. She noted that, at McGill University,
any course not offered in the previous three years was automatically removed from the
university calendar. Dean Granot was hopeful that UBC would adopt a similar policy. Dr.
Marshall responded that the Committee was working on this problem. Faculties had
indicated the need to be able to reactivate courses following deletion without having to
undertake the entire new course approval process. He was hopeful that the Curriculum
Committee would be ready to bring forward a proposed policy for the deactivation of
courses within the next year. Both Dr. Tees and Principal Gilbert expressed support for
such a proposal from the Curriculum Committee.
Tributes Committee
Mr. Verma read the following memorial minute, on behalf of the Tributes Committee.
Dale Bryon Cherchas
Dale Bryon Cherchas was born in 1944 in Kamloops, British Columbia and was a
graduate of both the University of British Columbia and the University of Toronto.
Dr. Cherchas came to UBC in 1982 as an Associate Professor in the Department of
Mechanical Engineering and was promoted to Professor in 1985. He served as Acting
Head of Mechanical Engineering in 1999 and from 2000 until his illness, served as
Associate Dean Research and External, Faculty of Applied Science. Dr. Cherchas was
an active member of CICSR/ICICS; was a founding fellow of the Advanced Systems
Institute of BC (ASI); served on the Senior Appointments Committee of the University
and was a member of the UBC Senate
 Vancouver Senate 03/04-138
Minutes of April 21,2004	
Reports from the Vice President, Academic and Provost
from September 2002 until the Fall of 2003. Dr. Cherchas was an international
authority on robotics and control theory.
Mr. Verma l        That the Memorial Minute for Dale Bryon
Dean Isaacson i        Cherchas be spread on the Minutes of Senate
and that a copy be sent to the family of the
Reports from the Vice President, Academic and Provost
Vice President McBride presented a proposal to rename the Department of Metals and
Materials Engineering.
Vice President McBride    l        That Senate approve the change in name of the
Dean Isaacson J        Department of Metals and Materials
Engineering to the Department of Materials
Engineering (MTRT), effective May 1, 2004.
Vice President McBride gave an update on the transition from the Okanagan University
College to UBC Okanagan and Okanagan College. He stated that UBC representatives,
including himself and Dean Quayle, had been involved in widespread consultation in the
Okanagan. He and Dean Quayle had met with deans, faculty, and staff at the South
Kelowna campus (where Okanagan College was to eventually be located) and the North
Kelowna campus. Approximately 225 people had attended the North Kelowna campus
meeting to ask questions and to discuss the transition and visioning processes. The
transition team had also met with student leaders at each campus, and Vice President
McBride reported significant levels of student support for the changes. First Nations
groups had
 Vancouver Senate 03/04-139
Minutes of April 21,2004	
Reports from the Vice President, Academic and Provost
also been among those consulted. A joint UBC/Okanagan University College alumni
gathering had recently taken place.
Although there remained concern from faculty and staff about job security, many people
were becoming more comfortable with the UBC Okanagan concept. "University circles"
had been established as a mechanism through which groups of people might submit their
views about the transition and about the UBC visioning process. Town Hall meetings
were to begin the following week in locations including Kelowna, Vernon, Summerland,
Salmon Arm, and Penticton. Vice President McBride was hopeful that round table
discussion topics would come out of the Town Hall meetings. A President's Advisory
Committee was to be established, including membership from the various parts of the
Okanagan Valley. A current state analysis had been completed at UBC, and the same
exercise was almost complete at Okanagan University College. The steering committee for
the transition was to include representation from both Vancouver and the Okanagan.
Although an academic council had been established for UBC Okanagan, that body could
not be called a senate until the appropriate legislation had been enacted.
Vice President McBride cautioned members of the UBC Vancouver community that the
Okanagan community would take some time to adjust to the change, and urged
sensitivity. Deans at the two campus had begun connecting to discuss programs. Vice
President McBride stated that Okanagan University College employed excellent faculty
members, and he looked forward to seeing their research ideas grow as they move into an
environment that strongly supports research activity. Vancouver faculty members could
be very helpful as mentors in the coming years as UBC Okanagan faculty further develop
their research programs.
 Vancouver Senate 03/04-140
Minutes of April 21,2004	
Dr. Windsor-Liscombe underscored the importance of beginning a dialog between
individual faculty at the two campuses. Although he understood that it would be
premature to begin to set policy or establish agreements, it would be important to open
the lines of communication. Vice President McBride agreed, but added that timing was a
critical factor.
Dean Hepburn pointed out that establishing a research program in the sciences at UBC
Okanagan would require an infrastructure costing a minimum of $10 million. Funding
this infrastructure would be difficult, since NSERC had discontinued the funding of
equipment, and since the Canada Foundation for Innovation was possibly to be
discontinued altogether. He asked whether the provincial government planned to provide
the necessary funding. Vice President McBride agreed that infrastructure was a problem,
and confirmed that there was no special funding set aside for research infrastructure at
that time. He added that one way to make the most of the available funding would be
target the development of certain areas only. Furthermore, he anticipated that other, less
infrastructure-dependent research, e.g., field studies, could be utilized.
The President thanked Vice President McBride and Dean Quayle for the report.
There being no further business, the meeting was adjourned. The next regular meeting of
Senate was scheduled to be held at 7:00 p.m. on May 19, 2004.
 Vancouver Senate
Minutes of April 21,2004
03/04 -141
Appendix A: Curriculum Summary
Appendix A: Curriculum Summary
APSC 160, EECE 411, 412
First-year curriculum
Chemical Engineering - Chemistry Honours
Electrical & Computer Engineering: Traditional Second Year,
Project Integrated Program
Engineering Physics - Honours Mathematics Option
Mechanical Engineering - Honours Mathematics Option
EPSE 380
NITEP Secondary Option
CIVL 573, 575
COML 548
EECE 512, 519, 581
GEOG 519, 533
HCEP 517
LAW 521
NURS 541
SOIL 501, 502, 503
Master of Music: new specialization in choral conducting
 Vancouver Senate
Minutes of April 21,2004
03/04 -142
Appendix A: Curriculum Summary
BIOL 140, 141
CHEM 250, 251,260
CPSC 340, 426
GEOG 307
ISCI 300, 345
MATH 255, 257, 263, 265, 266, 267, 440
Combined Honours Biology and Computer Science
B.Sc. Major in Cognitive Systems: Computational Intelligence
and Design
Integrated Sciences Program
Combined Major: Computer Science and Mathematics


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