"CONTENTdm"@en . "University Publications"@en . "2020-04-27"@en . "2004-04-21"@en . "https://open.library.ubc.ca/collections/senmin/items/1.0390195/source.json"@en . "application/pdf"@en . " THE UNIVERSITY OF BRITISH COLUMBIA\nVancouver Senate Secretariat\nSenate and Curriculum Services\nEnrolment Services\n2016-1874 East Mall\nVancouver, BCV6T1Z1\nwww.senate.ubc.ca\nVANCOUVER SENATE\nMINUTES OF APRIL 21, 2004\nAttendance\nPresent: President M. C. Piper (Chair), Dr. A. McEachern (Chancellor), Vice President B.\nC. McBride, Dr. B. Bemmels, Dean M. A. Bobinski, Prof. C. Boyle, Dr. J. Brander, Dr.\nM.Cameron, Dr. J.Carolan, Dr. B. Crawford, Dr. E. Dean, Dr. J. Dennison, Mr. M.\nEdgar, Ms. G. Eom, Dr. D. Fielding, Ms. M. Friesen, Dean N. Gallini, Principal J. H. V.\nGilbert, Ms. T. Gillespie, Dr. D. Granot, Dean F. Granot, Dr. L. Gunderson, Dr. P. G.\nHarrison, Dean J. Hepburn, Associate Vice President J. Hutton, Dr. R. Irwin, Dean M.\nIsaacson, Dr. J. Johnson, Dr. R. Kerekes, Dr. B. S. Lalli, Dr. V. LeMay, Mr. J. Liu, Mr. T.\nP. T. Lo, Dr. P. L. Marshall, Mr. G. Martin, Ms. S. Martz, Mr. W. B. McNulty, Mr. J.\nMistry, Dr. P. G. Mosca, Mr. G. Paton, Dean M. Quayle, Ms. C. Quinlan, Mr. D. Riendl,\nMr. J. Rogers, Dr. H. J. Rosengarten, Dean J. Saddler, Prof. J. Sarra, Associate Vice\nPresident B. J. Silzer, Dr. D. Steyn, Dr. R. C. Tees, Dr. S. Thorne, Dean R. Tierney, Ms.\nM. Tub1, Mr. D. Verma, Dr. R. Windsor-Liscombe, Dr. R. Yaworsky, Mr. D. Yokom,\nMr. M.Yung.\nBy invitation: Dr. M. Chapman, Associate Vice President N. Guppy, Prof. F. Jules.\nRegrets: Dr. P. Adebar, Mr. R. Affleck, Dr. J. D. Berger, Mr. P. T. Brady, Dr. L. Brinton,\nMr. N. Brockhuizen, Ms. J. Gartner, Mr. E. Greathed, Dr. R. Harrison, Dr. S. B. Knight,\nMs. J. Lo Ah Kee, Mr. R. Lowe, Dr. M. MacEntee, Dr. K. MacQueen, Dean D. Muzyka,\nDr. D. Paterson, Dr. B. Rodrigues, Dr. A. Rose, Dr. C. Shields, Dean R. Sindelar, Dr. B.\nStelck, Dean G. Stuart, Mr. N. Taylor, Dr. J. Thompson, Dr. H. van Vuuren, Dr. R.\nWilson, Dean E. H. K. Yen, Mr. D. Younan.\nThe President called the meeting to order.\nVol. 2003/04 03/04 -127\n Vancouver Senate 03/04-128\nMinutes of April 21,2004\t\nSenate Membership\nSenate Membership\nREPLACEMENT\nDr. Douw Steyn replaced Prof. Pitman Potter as faculty representative of the Faculty of\nGraduate Studies for the remainder of the Senate term ending August 31, 2005.\nThe President welcomed Dr. Steyn to Senate.\nMinutes of the Previous Meeting\nDr. Tees l That the Minutes of the meeting of March 24,\nMr. Verma i 2004 be adopted as circulated.\nCarried.\nRemarks from the Chair and Related Questions\nTHREE NOBEL LAUREATES VISIT UBC\nThe President recalled that the University had been recently honoured by a visit from His\nHoliness the XIV Dalai Lama, Archbishop Desmond Tutu, and Dr. Shirin Ebadi, all of\nwhom have accomplished extraordinary things in their lives. At a special ceremony held\non April 19, 2004, the University conferred honorary degrees on all three dignitaries. Also\non April 19, the Dalai Lama delivered the keynote address at the academic conference\nhosted at UBC entitled \"Tibet in the Contemporary World.\" On April 20, Rabbi\nSchacter-Shalomi, Dr. Jo-Ann Archibald and moderator Bishop Michael Ingham joined\nthe three visiting dignitaries for a round table discussion on the application of the Dalai\nLama's teaching to today's world.\nThe President thanked Prof. Potter, Director of the Institute of Asian Research, who had\nbeen instrumental in inviting the Dalai Lama to attend the conference, as well as Dean\nGranot. The President also recognized the superb work of the Ceremonies Office,\nparticularly Ms. Eilis Courtney and Prof. Nancy Hermiston, in orchestrating the visit.\n Vancouver Senate 03/04-129\nMinutes of April 21,2004\t\nTrek 2010 Update\nTrek 2010 Update\nThe President invited Dr. Rosengarten to give an update on the ongoing Trek 2010\nvisioning process.\nDr. Rosengarten recalled that Senate had reviewed an early version of the Trek 2010\nGreen Paper in February, and that this and other community-wide discussion had been\nincorporated into a revised version that was issued in March 2004. Response to the most\nrecent document had so far been modest, with submissions numbering approximately 50\nto date. Dr. Rosengarten described the responses as generally favourable and supportive,\nand as including suggestions for strengthening particular parts of the document. Some\nsubmissions complained that the emphasis on globalization might constitute obstacles for\nBritish Columbian students.\nThe announcement of UBC Okanagan had led to some small changes in the text and\nimages used in the document. The document was to be circulated at the current\nOkanagan University College, and the deadline for responses from all campuses had been\nextended to May 7. A campus forum was to be held on the Point Grey campus on April\n22. Following the May 7 deadline, the White Paper would be drafted and circulated. If\nSenate were to find the White Paper acceptable at its May 2004 meeting, it would be\nforwarded for endorsement by the Board of Governors in either May or July 2004.\nDrafting of the operational timetable would begin shortly following Senate and Board\nendorsement.\nDiscussion\nPresident Piper acknowledged the diligence of Dr. Rosengarten in receiving comments and\nintegrating them into a cohesive document.\nDean Tierney recalled having recently heard Simon Fraser University's vision statement\nand asked how the President had reacted to that vision statement, in comparison with the\n Vancouver Senate 03/04-130\nMinutes of April 21,2004\t\nIntroduction of Student Senators\nUBC statement. The President responded that the statement to which Dean Tierney\nreferred was only an excerpted principle from the full Simon Fraser University vision. The\nexcerpt in question focused on the individual, rather than on the role of the individual in\nthe community.\nIn response to a question from Dean Granot, President Piper confirmed that UBC was to\nhave one overarching vision for all of its campuses, including UBC Okanagan. Each\ncampus was to then proceed to develop individual goals and strategies in support of the\nvision. The President recognized that each campus had its own individual cultural\nidentity. Dr. Steyn noted that some parts of the vision might be more strongly fulfilled by\none campus or the other, and that the expansion of UBC Okanagan over the following\nfive years presented the opportunity to shape the entire UBC Okanagan portion of the\nUniversity.\nDr. Windsor-Liscombe noted that it would be helpful to have some indication of where\nthe vision has not been fully implemented, and suggested some consideration of how to\nensure that the vision could be operationalized. President Piper agreed that\noperationalization constituted the most significant challenge in the entire process. Dr.\nTees added that benchmarking data would be helpful in assessing the University's\nprogress.\nMs. Tull stated that the level of response from students might be lower than expected due\nto the upcoming examination period, and added that it might have been useful to include\ninterresidential councils in the development of the document. Dr. Rosengarten replied that\nhe had received a petition with 250 student signatures from the Totem Park residence.\nIntroduction of Student Senators\nThe President welcomed the following new and continuing student representatives, who\nhad begun their one-year Senate term on April 1, 2004.\n Vancouver Senate 03/04-131\nMinutes of April 21,2004\t\nIntroduction of Student Senators\nAGRICULTURAL SCIENCES\nMr. Matt Edgar (new)\n2nd year Animal Science\nAPPLIED SCIENCE\nMr. Mike Yung (continuing)\n3rd year Mechanical Engineering\nARTS\nMr. Greg Paton (new)\n4th year Arts\nCOMMERCE AND BUSINESS ADMINISTRATION\nMr. Gary Martin (new)\n2nd year Commerce\nDENTISTRY *\nMr. Diaa Younan (continuing)\n2nd year Dentistry\nEDUCATION *\nMr. Chris Ste-Croix (continuing)\nMaster of Arts candidate\nFORESTRY\nMr. Nick Broekhuizen (new)\n3rd year Forest Resource Management\nGRADUATE STUDIES\nMr. Nathan Taylor (continuing)\nPh.D. candidate\nLAW\nMr. Jitesh Mistry (new)\n2nd year Law\nMEDICINE *\nMs. Julia Low Ah Kee (continuing)\n3rd year Medicine\n Vancouver Senate 03/04 -132\nMinutes of April 21,2004\t\nAcademic Policy Committee\nPHARMACEUTICAL SCIENCES\nMr. Jackie Liu (new)\n3rd year Pharmacy\nSCIENCE\nMr. David Riendl (new)\n3rd year Science\nMEMBERS-AT-LARGE:\nMs. Gina Eom (new)\n2nd year Science\nMs. Sarah Martz (new)\nMaster of Science candidate\nMs. Torill Gillespie (new)\n3rd year Nursing\nMs. Marnee Tull (new)\n3rd year Arts\nMr. Daniel Yokom (new)\n3rd year Science\n\"'positions soon to be vacant due to late elections\nAcademic Policy Committee\nORAL UPDATE ON EXAMINATION SCHEDULING ISSUES\nDr. Tees gave the report, as Chair of the Committee.\nDr. Tees reminded members of Senate that student representative May Tee had requested,\non behalf of the student senators, that the Senate reexamine its policies on examination\nconflicts, hardships, and clustering. Senate had referred the matter to the Academic Policy\nCommittee. Although the Committee had not completed its work, Dr. Tees had agreed to\ngive a progress report.\n Vancouver Senate 03/04-133\nMinutes of April 21,2004\t\nAcademic Policy Committee\nDr. Tees noted that examination scheduling issues had been investigated by Senate every\nfive to ten years over the past several decades, with much of the current policy stemming\nfrom broadscale consultation that took place in 1993. From 1993 onward, each of the\ntwo Winter Session examination periods had been 13 days in length, aiming to finish by\nDecember 22 and April 30, respectively. An examination hardship was defined as three or\nmore examinations within a 24-hour period, while \"clustering\" referred to three or more\nexaminations in something like 28 or 36 hours.\nThe April 2004 examination schedule had generated 28 direct examination conflicts.\nMost conflicts affected Distance Education and Technology students, who were only\nscheduled to write examinations on evenings and two Saturdays during the examination\nperiod. The April 2004 examination schedule generated 58 examination hardships; these\nwere to be resolved, under Senate policy, by moving the second examination for each\nstudent to another day. A total of approximately 26 000 students were scheduled to write\nat least one examination during the April 2004 examination period, and the total number\nof examinations written was to be approximately 100 000. Although the schedule had\nbeen generated using a scheduling software, Classroom Services had undertaken to\nmanually move some examinations to avoid clustering, where possible. Benchmarking\ndata comparing UBC, Queen's University, and the University of Toronto demonstrated\nthat UBC had been relatively successful in minimizing the number of hardships and in\nresolving those that did arise.\nDr. Tees was hopeful that the Academic Policy Committee would be ready to submit its\nrecommendations for any further improvements to Senate at the May 2004 meeting. One\nidea under consideration, for example, was to extend the number of days between the end\nof classes and the first day of examinations (currently three days) to allow more time for\npreparation. In addition, current examination schedules are \"front loaded,\" meaning that\n Vancouver Senate 03/04 -134\nMinutes of April 21,2004\t\nAdmissions Committee\nmore examinations are scheduled at the beginning of the examination period than at the\nend, so as to allow instructors sufficient time to mark examinations and turn in grades.\nThe \"front loading\" factor could be emphasized less for some second and third year\nstudents, however, which might result in more acceptable examination schedules for these\ngroups. Dr. Tees pointed out that introducing any specific improvement also usually\nentailed a \"trade-off\" of some kind, such as extending the examination period beyond 13\ndays.\nDr. Silzer noted that he had recently met with outgoing student senator May Tee and new\nstudent senator Gina Eom to discuss examination scheduling issues, and that he looked\nforward to further discussions with the students.\nAdmissions Committee\nDr. Rosengarten presented the reports, as Chair of the Committee.\nELEMENTARY TEACHER EDUCATION ADMISSION CHANGES\nNote: The full text of this report is not included in the Minutes. Copies are available from\nthe Assistant Registrar, Senate & Curriculum Services.\nDr. Rosengarten presented a group of changes in admission requirements for the\nElementary Teacher Education program. The changes simplified the curriculum while\nclosely mirroring the BC College of Teachers' requirements for certification.\nDr. Rosengarten i That Senate accept the recommendations of the\nDean Tierney i Admissions Committee with respect to\nElementary Teacher Education admissions.\nCarried.\nNEW STUDENT EXCHANGE PARTNERSHIPS\nDr. Rosengarten presented a proposal for new student exchange partnerships with the\nfollowing institutions. All of the new exchange partners were sound institutions, with\ngreat\n Vancouver Senate 03/04 -135\nMinutes of April 21,2004\t\nCurriculum Committee\nstrengths in their respective areas. Each institution had been carefully vetted by UBC\nInternational and Student Exchange Programs.\n1. Bond University (Australia)\n2. Shanghai Jiaotong University (China)\n3. Singapore Management University (Singapore)\n4. Tokyo University of Agriculture (Japan)\n5. Punjab Agricultural University (India)\n6. Universite Libre de Bruxelles (Belgium)\nDr. Rosengarten i That Senate approve the proposed new student\nDr. P. G. Harrison J exchange partnerships.\nCarried.\nCurriculum Committee\nPlease see also 'Appendix A: Curriculum Summary.'\nAs Chair of the Committee, Dr. Marshall presented the curriculum proposal for approval,\nnoting that the Committee had found all of the proposals to be in order, with all\nappropriate consultation and budgetary approvals complete.\nAPPLIED SCIENCE\nDr. Marshall l That Senate approve the curriculum proposals\nDean Isaacson J from the Faculty of Applied Science.\nCarried.\n Vancouver Senate\nMinutes of April 21,2004\n03/04-136\nCurriculum Committee\nEDUCATION\nDr. Marshall\nDean Tierney\nThat Senate approve the curriculum proposals\nfrom the Faculty of Education\nCarried.\nGRADUATE STUDIES\nDr. Marshall\nDean Granot\nSCIENCE\nDr. Marshall\nDean Hepburn\nThat Senate approve the curriculum proposals\nfrom the Faculty of Graduate Studies\nCarried.\nThat Senate approve the course and program\nproposals from the Faculty of Science.\nCarried.\nDiscussion\nVice President McBride referred to the large number of new courses and programs\npresented for approval, noting that the University's list of offerings was forever growing\nlarger. He noted that it was difficult to find full time faculty, and that the University had\nbecome reliant on large numbers of sessional instructors. He remarked that the University\nmight consider defining a maximum number of course offerings. Dr. Marshall responded\nthat a large number of courses had also been deleted, but that deletions did not come to\nSenate for approval. Even considering those deletions, however, Dr. Marshall agreed that\nthere were more additions than deletions each year. The Curriculum Committee\nconsidered it the responsibility of the Faculty offering each course to examine its\ncomplement of faculty and to determine whether the course could realistically be offered.\nVice President\n Vancouver Senate 03/04-137\nMinutes of April 21,2004\t\nTributes Committee\nMcBride agreed, but added that the cumulative effect of all of the new courses might be\nexamined.\nREMOVAL OF INACTIVE COURSES FROM THE CALENDAR\nDean Granot drew attention to the fact that many of the courses listed in the UBC\nCalendar had not been offered in many years, giving prospective and current students an\ninaccurate picture of their course selection options. She noted that, at McGill University,\nany course not offered in the previous three years was automatically removed from the\nuniversity calendar. Dean Granot was hopeful that UBC would adopt a similar policy. Dr.\nMarshall responded that the Committee was working on this problem. Faculties had\nindicated the need to be able to reactivate courses following deletion without having to\nundertake the entire new course approval process. He was hopeful that the Curriculum\nCommittee would be ready to bring forward a proposed policy for the deactivation of\ncourses within the next year. Both Dr. Tees and Principal Gilbert expressed support for\nsuch a proposal from the Curriculum Committee.\nTributes Committee\nMEMORIAL MINUTE\nMr. Verma read the following memorial minute, on behalf of the Tributes Committee.\nDale Bryon Cherchas\n1944-2004\nDale Bryon Cherchas was born in 1944 in Kamloops, British Columbia and was a\ngraduate of both the University of British Columbia and the University of Toronto.\nDr. Cherchas came to UBC in 1982 as an Associate Professor in the Department of\nMechanical Engineering and was promoted to Professor in 1985. He served as Acting\nHead of Mechanical Engineering in 1999 and from 2000 until his illness, served as\nAssociate Dean Research and External, Faculty of Applied Science. Dr. Cherchas was\nan active member of CICSR/ICICS; was a founding fellow of the Advanced Systems\nInstitute of BC (ASI); served on the Senior Appointments Committee of the University\nand was a member of the UBC Senate\n Vancouver Senate 03/04-138\nMinutes of April 21,2004\t\nReports from the Vice President, Academic and Provost\nfrom September 2002 until the Fall of 2003. Dr. Cherchas was an international\nauthority on robotics and control theory.\nMr. Verma l That the Memorial Minute for Dale Bryon\nDean Isaacson i Cherchas be spread on the Minutes of Senate\nand that a copy be sent to the family of the\ndeceased.\nCarried.\nReports from the Vice President, Academic and Provost\nDEPARTMENT NAME CHANGE: METALS AND MATERIALS ENGINEERING\nVice President McBride presented a proposal to rename the Department of Metals and\nMaterials Engineering.\nVice President McBride l That Senate approve the change in name of the\nDean Isaacson J Department of Metals and Materials\nEngineering to the Department of Materials\nEngineering (MTRT), effective May 1, 2004.\nCarried.\nORAL UPDATE ON UBC OKANAGAN\nVice President McBride gave an update on the transition from the Okanagan University\nCollege to UBC Okanagan and Okanagan College. He stated that UBC representatives,\nincluding himself and Dean Quayle, had been involved in widespread consultation in the\nOkanagan. He and Dean Quayle had met with deans, faculty, and staff at the South\nKelowna campus (where Okanagan College was to eventually be located) and the North\nKelowna campus. Approximately 225 people had attended the North Kelowna campus\nmeeting to ask questions and to discuss the transition and visioning processes. The\ntransition team had also met with student leaders at each campus, and Vice President\nMcBride reported significant levels of student support for the changes. First Nations\ngroups had\n Vancouver Senate 03/04-139\nMinutes of April 21,2004\t\nReports from the Vice President, Academic and Provost\nalso been among those consulted. A joint UBC/Okanagan University College alumni\ngathering had recently taken place.\nAlthough there remained concern from faculty and staff about job security, many people\nwere becoming more comfortable with the UBC Okanagan concept. \"University circles\"\nhad been established as a mechanism through which groups of people might submit their\nviews about the transition and about the UBC visioning process. Town Hall meetings\nwere to begin the following week in locations including Kelowna, Vernon, Summerland,\nSalmon Arm, and Penticton. Vice President McBride was hopeful that round table\ndiscussion topics would come out of the Town Hall meetings. A President's Advisory\nCommittee was to be established, including membership from the various parts of the\nOkanagan Valley. A current state analysis had been completed at UBC, and the same\nexercise was almost complete at Okanagan University College. The steering committee for\nthe transition was to include representation from both Vancouver and the Okanagan.\nAlthough an academic council had been established for UBC Okanagan, that body could\nnot be called a senate until the appropriate legislation had been enacted.\nVice President McBride cautioned members of the UBC Vancouver community that the\nOkanagan community would take some time to adjust to the change, and urged\nsensitivity. Deans at the two campus had begun connecting to discuss programs. Vice\nPresident McBride stated that Okanagan University College employed excellent faculty\nmembers, and he looked forward to seeing their research ideas grow as they move into an\nenvironment that strongly supports research activity. Vancouver faculty members could\nbe very helpful as mentors in the coming years as UBC Okanagan faculty further develop\ntheir research programs.\n Vancouver Senate 03/04-140\nMinutes of April 21,2004\t\nAdjournment\nDr. Windsor-Liscombe underscored the importance of beginning a dialog between\nindividual faculty at the two campuses. Although he understood that it would be\npremature to begin to set policy or establish agreements, it would be important to open\nthe lines of communication. Vice President McBride agreed, but added that timing was a\ncritical factor.\nDean Hepburn pointed out that establishing a research program in the sciences at UBC\nOkanagan would require an infrastructure costing a minimum of $10 million. Funding\nthis infrastructure would be difficult, since NSERC had discontinued the funding of\nequipment, and since the Canada Foundation for Innovation was possibly to be\ndiscontinued altogether. He asked whether the provincial government planned to provide\nthe necessary funding. Vice President McBride agreed that infrastructure was a problem,\nand confirmed that there was no special funding set aside for research infrastructure at\nthat time. He added that one way to make the most of the available funding would be\ntarget the development of certain areas only. Furthermore, he anticipated that other, less\ninfrastructure-dependent research, e.g., field studies, could be utilized.\nThe President thanked Vice President McBride and Dean Quayle for the report.\nAdjournment\nThere being no further business, the meeting was adjourned. The next regular meeting of\nSenate was scheduled to be held at 7:00 p.m. on May 19, 2004.\n Vancouver Senate\nMinutes of April 21,2004\n03/04 -141\nAppendix A: Curriculum Summary\nAppendix A: Curriculum Summary\nAPPLIED SCIENCE\nCourses\nPrograms\nEDUCATION\nCourses\nPrograms\nGRADUATE STUDIES\nCourses\nAPSC 160, EECE 411, 412\nFirst-year curriculum\nPrograms\nChemical Engineering - Chemistry Honours\nElectrical & Computer Engineering: Traditional Second Year,\nProject Integrated Program\nEngineering Physics - Honours Mathematics Option\nMechanical Engineering - Honours Mathematics Option\nEPSE 380\nNITEP Secondary Option\nCIVL 573, 575\nCOML 548\nEECE 512, 519, 581\nGEOG 519, 533\nHCEP 517\nLAW 521\nNURS 541\nSOIL 501, 502, 503\nMaster of Music: new specialization in choral conducting\n Vancouver Senate\nMinutes of April 21,2004\n03/04 -142\nAppendix A: Curriculum Summary\nSCIENCE\nCourses\nPrograms\nBIOL 140, 141\nCHEM 250, 251,260\nCPSC 340, 426\nGEOG 307\nISCI 300, 345\nMATH 255, 257, 263, 265, 266, 267, 440\nCombined Honours Biology and Computer Science\nB.Sc. Major in Cognitive Systems: Computational Intelligence\nand Design\nIntegrated Sciences Program\nCombined Major: Computer Science and Mathematics\n"@en . "Periodicals"@en . "Vancouver (B.C.)"@en . "UBC_Senate_Minutes_2004_04_21"@en . "10.14288/1.0390195"@en . "English"@en . "Vancouver : University of British Columbia Library"@en . "[Vancouver : University of British Columbia Senate]"@en . "Images provided for research and reference use only. Permission to publish, copy, or otherwise use these images must be obtained from the University of British Columbia Senate: http://senate.ubc.ca/"@en . "Original Format: University of British Columbia. Archives"@en . "University of British Columbia"@en . "[Meeting minutes of the Senate of The University of British Columbia]"@en . "Text"@en . ""@en .