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[Meeting minutes of the Senate of The University of British Columbia] 1991-09-11

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Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
Present: President D. W. Strangway (Chairman), Chancellor L. R. Peterson, Vice-President D. R. Birch,
Mr. S. Alsgard, Mr. D. A. Anderson, Dr. A. P. Autor, Mr. J. A. Banfield, Miss K. Bentsen, Dr. L. L.
Bongie, Professor P. L. Bryden, Mr. R. Bush, Professor E. A. Carty, Dr. R. L. Chase, Dr. S. Cherry, Dr. T.
S. Cook, Dr. J. D. Dennison, Dr. G. W. Eaton, Dr. A. J. Elder, Mr. C. Fung, Mr. E. B. Goehring, Dean M.
A. Goldberg, Dean J. R. Grace, Dr. S. E. Grace, Dr. R. D. Guy, Dr. S. W. Hamilton, Mr. M. L. Hanik,
Rev. J. Hanrahan, Dr. M. Isaacson, Mr. J. Jacob, Dr. J. G. E. Kelsey, Dr. M. M. Klawe, Ms. J. Lahey, Mr.
O. C. W. Lau, Mr. D. K. Leung, Dr. S. C. Lindstrom, Mr. S. Lu, Mr. S. W. E. Mak, Dean B. C McBride,
Dr. H. McDonald, Dr. J. A. McLean, Mr. W. B. McNulty, Dean A. Meisen, Dr. A. G. Mitchell, Ms. E.
Onno, Dr. L. Paszner, Dr. R. J. Patrick, Ms. B. M. Peterson, Mrs. S. K. Prpic, Miss C. L. Rankel,
Professor R. S. Reid, Dr. P. Resnick, Dean P. B. Robertson, Dr. M. M. Ryan, Mr. A. J. Scow, Dean N.
Sheehan, Dr. C. E. Slonecker, Dean C. L. Smith, Dr. L. de Sobrino, Miss S. Sterling, Mr. M. Sugimoto,
Dr. R. C. Lees, Dr. W. Uegama, Dr. A. Van Seters, Dr. J. Vanderstoep, Mr. L. Waldman, Miss R. Walia,
Dr. D. A. Wehrung, Dr. R. M. Will, Ms. N. E. Woo, Dr. W. C. Wright, Jr.
Regrets: Dean C. S. Binkley, Dr. M. A. Boyd, Dr. D. M. Brunette, Dr. D. G. A. Carter, Mr. N. A.
Davidson, Dr. K. Dawson, Dean M. J. Hollenberg, Dean J. H. McNeill, Dean J. F. Richards, Dr. G. G. E.
Scudder, Dr. L. J. Stan, Mr. G. A. Ehom, Dr. J. M. Varah, Dr. D. Ll. Williams.
Senate Membership
The Secretary announced the following Senate membership changes:
i) Declaration of Vacancy (University Act, section 35(6))
Ms. L. B. W. Drummond, student senator at-large
Dr. S. Katz, representative of the Faculty of Pharmaceutical Sciences
ii) Replacement
Dr. L. L. Bongie, replaces Dr. Helliwell as Faculty of Arts representative
(this vacancy was declared at the May meeting).
There are no replacements as yet for Ms. Drummond and Dr. Katz.
iii)        Ex-Officio Members
Dean M. A. Goldberg, Faculty of Commerce and Business Administration,
replaces Dean P. A. Lusztig.
Rev. J. Hanrahan, Principal, St. Mark's College, replaces Rev. P. C. Burns.
 Vancouver Senate 10084
Minutes of September 11,1991
Minutes of the Previous Meeting
Dean C. L. Smith, Faculty of Law, replaces Dean P. T. Burns.
Dr. W. Uegama, Director of Continuing Education, replaces Ms. A. Ironside.
Minutes of the Previous Meeting
Dr. Tees l        That the minutes of the eighth and ninth
Dr. Birch J        regular meetings of Senate for the Session
1990-91, having been circulated, be taken as
read and adopted.
Chairman's Remarks and Related Questions
In commenting on the recent publicity concerning the Biomedical Research Centre
located on campus, President Strangway pointed out that the Centre is not a UBC
venture. He explained that the University had a lease agreement with the Centre and
some agreements with individuals but that it was not an operation of The University of
British Columbia. In response to a request to name a representative to the Board of the
Centre eighteen months ago, the University had recommended Dr. R. M. Miller, Vice-
President Research, and that, stated President Strangway, is the extent of the
connections the University has with the Biomedical Research Centre. He noted that
many of the controversial decisions that had been made were decisions of the
Biomedical Research Centre Board and of the Terry Fox Foundation Board.
President Strangway informed Senate that a proposal to run and operate the Biomedical
Research Centre was being developed by the University. As a consequence of the
proposal there may well be items that require Senate approval. For example, if
 Vancouver Senate 10085
Minutes of September 11,1991
Chairman's Remarks and Related Questions
the proposal were to be that the Centre should become an academic unit or a unit
within the University it would be brought to Senate for consideration.
At the request of the President, Vice-President Birch reported to Senate on the
Ritsumeikan/UBC joint program and the physical facility on campus. He stated that the
construction of the residence, which will be ready for occupation before Christmas, will
provide 200 places; 100 for Ritsumeikan students and 100 for UBC students.
Referring to the academic program, Vice-President Birch explained that the joint
program is a program for 100 of Ritsumeikan University's best students, and that they
have taken one and a half year's of academic work in their Ritsumeikan degree program
before coming to UBC for eight months to take courses for UBC credit towards their
degrees at Ritsumeikan University. He stated that the program has three major
components, the first being a language component taught by the Language Education
Department in the Faculty of Education, the second is a core Arts component being
handled by two departments in the Faculty of Arts, and the third is the opportunity for
elective course work in any Faculty within the University appropriate to the student's
academic objectives at Ritsumeikan and for which the student has the relevant
background requirements for admission. Both the language education component and
the arts component are this year using the rubric of existing courses because of the
timing, but both Faculties have underway, in joint planning with Ritsumeikan
University, the planning for ways in which they will deliver their portions of the
program in future years. As far as the Arts component is concerned, the intention is to
use an Arts I style of approach with the emphasis varying from year to year depending
 Vancouver Senate 10086
Mnutes of September 11,1991
Chairman's Remarks and Related Questions
on the faculty members participating in the program. It is a joint program co-chaired by
faculty members from Ritsumeikan and UBC. The program is restricted to those
students who fully meet the TOEFL requirements for participation in courses in the
Faculty of Arts with the possibility of those students within hailing distance of that
requirement auditing courses. The Education component, taught by the Language
Education Department, again under a set of rubric courses and as an experimental
approach for this year, which will be carefully evaluated and reviewed to determine how
it is handled in the future, has two sets of objectives; one is the enhancement of language
skills, the other is the study and the use of language, particularly the study of academic
discourse within a North American context. This portion of the program has not at any
point had as a requirement a particular TOEFL score. The program is led by people who
are bilingual and is an experimental program in which the content is the vehicle for the
development of language skills. The third component is one in which individual students
will seek admission to individual courses in appropriate departments and Faculties.
Vice-President Birch noted that there are many visiting international students within the
University, most of whom have not in the past been required to take a TOEFL test.
However, they present a different situation than students in the Ritsumeikan program in
that there is never a large concentration of those students in an individual course.
Consequently, if a student lacks the language facility it is their own progress that is at
risk not the progress of the other students in the course. The Faculty of Arts in
developing its portion of this program has been very concerned that the Ritsumeikan
students not hold back UBC students, and consequently that Faculty has been very
rigorous about the TOEFL requirement.
 Vancouver Senate 10087
Mnutes of September 11,1991
Chairman's Remarks and Related Questions
In conclusion, Vice-President Birch stated that 100 Ritsumeikan students are now at
UBC, and that the joint governance committee for the program, which has substantial
UBC and Ritsumeikan membership on it, had reviewed all of the issues related to the
program. He stated that the approach for this year is largely an experimental one and
that the expectation is that as the program becomes more established, future participants
in the program will be very much better prepared in English than the current group.
However, the University was pleased to be engaged in the experiment, and had found it
interesting and challenging. The program was being examined very carefully at every
stage and Senate will be kept informed of its progress.
The President asked the Registrar to comment on the enrolment figures which had been
circulated at the meeting. Dr. Spencer informed Senate that the detailed report on
enrolment was not available for this meeting. However, he was able to report that
undergraduate enrolment stands at 23,850 students which is an increase of 2.4% over
the equivalent number last year. He stated that it was difficult to report on graduate
enrolment because approximately 1300 graduate students were moved to a new fee
payment system on September 1, and that the majority would probably not have
registered under the old payment system and would not have been included in the
September figures. Including those students, there are 6171 registered graduate students,
which is an increase of 40% over the same figure in the previous year. Dr. Spencer
estimated that the increase in graduate student enrolment was approximately 350,
excluding those who were showing up because of the change in the fee system, which is
an increase of about 8%. He stated that the total undergraduate and graduate enrolment
is 28,601 which is an increase of 3.3%. Dr. Spencer noted that future
 Vancouver Senate 10088
Mnutes of September 11,1991
Chairman's Remarks and Related Questions
reports will include Guided Independent Study students, of whom there are
approximately 600.
Dr. Sobrino expressed concern that the courses being taken by the Ritsumeikan students
appeared to be specially designed courses which include teaching the English language,
for which, in the past, students have not received credit. He also felt that courses passed
by Senate for a particular purpose should be used for that particular purpose. He
pointed out that if the content of a course is to be changed then it should go through the
appropriate channels and be approved by Senate.
Vice President Birch responded that one of the courses being used was a course
approved by Senate for a one year offering of an experimental course which will be
brought to Senate for approval if it is going to be offered beyond this year. He stated
that what is being done under the course labels is different from what has been done
In response to a query by Dr. Tees as to what percentage of the 100 Ritsumeikan
students had TOEFL scores that meet the University's admission requirements, Vice
President Birch stated that the number of students who met the Faculty of Arts TOEFL
requirement, which is slightly higher than the general University requirement, is 1%.
In response to a query by Dr. Elder, Vice President Birch explained that until
Ritsumeikan House was ready for occupation, the students were being accommodated
in UBC housing. He agreed that this would leave vacancies in UBC housing when the
 Vancouver Senate 10089
Mnutes of September 11,1991
Chairman's Remarks and Related Questions
students moved but felt that many of these vacancies would be filled by other students
looking for accommodation on campus.
Dr. Elder queried Vice President Birch's statement that visiting students were not
required to have the TOEFL admission score. The Registrar stated that he would check
with the Admissions Office to find out the current practice with regard to visiting
students and report back to Senate at the next meeting.
Dr. Tees stated that visiting graduate students had to meet the TOEFL admission
requirement and was puzzled by the notion that visitors, as well as people admitted to
all courses, are not required to meet the University's TOEFL admission requirement.
Dr. Hamilton expressed concern at the surprisingly low percentage of Ritsumeikan
students who had met the TOEFL admission requirement, and expressed the hope that
by next year those admitted would meet UBC standards.
In response to a query by Dr. Sobrino, Vice President Birch stated that the courses being
taken by the Ritsumeikan students went far beyond the learning of English, the courses
are defined with a set of objectives for the study of language use and not merely the
learning of the language.
Dr. Grace asked how the University can be sure that it will be able to recruit enough
Ritsumeikan students in future that meet the TOEFL admission requirement. Vice
President Birch responded that the University expected substantial progress in this
regard. He noted that those courses which are taught in a form for which English
language competence is essential will be restricted to people who have that competence.
 Vancouver Senate 10090
Mnutes of September 11,1991
Chairman's Remarks and Related Questions
In response to a query, Vice President Birch stated that the language fluency requirement
in Japanese for UBC students going to Ritsumeikan is that they have passed the second
level Japanese language course at UBC.
Dr. Will referred to the comment that an open rubric was being used in the Faculty of
Education for courses being taken by Ritsumeikan students, and expressed concern as to
whether the rubric is being used for what is recognized as University level work,
particularly since Senate had gone on record as saying that UBC students who have
deficiencies in English would not get credit for remedial English, and since 1979 the
University has neither taught, nor given credit for, courses in remedial English.
In response to comments by Dr. Chase and the Registrar, Vice President Birch stated
that the intent is that Ritsumeikan students will be registered in designated sections of
special courses for credit and that these courses will appear on a UBC transcript but
would be specifically for credit towards a Ritsumeikan degree.
Dean Sheehan stated that the Faculty of Education was delighted to be involved in the
Ritsumeikan project and to have the opportunity to help students from another culture
learn English, cultural understanding and cultural awareness. She stated that the Faculty
looked upon this as an opportunity for research, creative teaching, and to be in the
forefront of new program development, new ideas in linguistics and English as a second
language teaching. Dean Sheehan stated that the Faculty was not involved in remedial
teaching or in the teaching of English even though the students would learn English as
they are involved in academic discourse. She stated that the courses being used were
regular Education courses, although the students will be in sections in which the other
students are not at risk. She noted that one of the courses, Topics in
 Vancouver Senate 10091
Mnutes of September 11,1991
Chairman's Remarks and Related Questions
Education, had been subtitled, for this year, Academic Discourse and Second Language
Education. The other courses being offered, which the Faculty thinks are appropriate for
the Ritsumeikan students, are Communication Skills and Education which focuses on
the development of oral skills, and Education of Immigrant Students which will look at
inter-cultural communication and approaches to learning language in a multi-cultural
society. Dean Sheehan felt that the Faculty had the expertise and the capacity to offer
very good programs to the Ritsumeikan students and reiterated that the Faculty was
delighted to have the opportunity to be involved in the Ritsumeikan project.
Dr. Klawe stated that she did not question the integrity of the people putting on the
courses in the Faculty of Education, but was concerned that the level of changes that the
Faculty of Education had undertaken to meet the challenges of the Ritsumeikan students
had not gone through the established procedures for course changes.
Dr. Bongie queried the necessity of going to a credit system as opposed to the
establishment of courses for foreigners with no credit or with audit status, as many
universities do, and why the University had given assurance that there is a portability to
a UBC transcript which is only portable to Ritsumeikan University.
Professor Bryden drew attention to the enrolment figures circulated at the meeting and
noted that where there were quotas, enrolment in most of the programs exceeded the
quotas established by Senate.
The Registrar responded that the Admissions Office and the Faculty concerned attempt,
with very little data, to make a guess as to an admission GPA above which they can
offer admission with a degree of certainty that those offers will be at or under the quota.
Later on in the admission process a few more places are offered, as necessary,
 Vancouver Senate 10092
Mnutes of September 11,1991
Chairman's Remarks and Related Questions
in order to meet the targets. This year the process broke down, firstly because the
number of applicants was much higher than expected. In fact there has been a 10%
increase in the number of applications processed by the Admissions Office. Secondly, the
GPA's of the applicants was higher, and finally, the percentage of students who took up
their eligibilities had increased over last year. He stated that the Admissions Office was
considering what changes could be made in the process to improve the ability to register
a number of students that is closer to the quotas.
President Strangway commented that the University would have to look closely at
perhaps decreasing quotas not only because of first year admissions overshoots but also
because of second, third and fourth year registrations which are up substantially.
Referring to the Ritsumeikan project, Dean Marchak informed Senate that the Faculty
of Arts had not created special courses for Ritsumeikan students under other rubrics but
had retained a course that they had not intended to teach this year, Anthropology and
Sociology 100, which is well within the course description although it has more of an
international content than it might otherwise have had. She also noted that the only
change concerning the Political Science course, which was already being taught prior to
this year, is that one of the teachers will be from Japan. Dean Marchak said that it was
unfortunate that only one student from Ritsumeikan was enrolled in those courses. She
said that it was her understanding that the Ritsumeikan administration had insisted that
their students be in the same courses as UBC students and that they get a complete
immersion in the kind of education that UBC students get. She was surprised to hear
that this was no longer the case, since the Faculty of Arts had been very mindful of that
objective. She felt that it would have been very successful if the students had been in the
Arts courses and that Arts students would have benefited
 Vancouver Senate 10093
Mnutes of September 11,1991
from that exchange. She hoped that this would occur some time in the future. She
informed Senate that a group of faculty members, half of whom are specialist on Japan,
were working on a course for next year which will have something of an Arts I format
to it, and that this would be brought to Senate for approval if approved by the Faculty
of Arts at its October meeting.
Dr. Resnick asked the President to comment on the implications of the President of the
University accepting directorships in corporations. He asked if this was something that
potentially jeopardizes the autonomy of the University.
President Strangway responded that this was a question that had been given careful
consideration because of the possibility of bringing the President of the University into
conflict situations. He noted that there had been extensive writings on this particular
topic in the Chronicle of Higher Education and that he had followed these with interest
before deciding to accept such roles. He stated that he had sought and received the
approval of the Board of Governors. He noted that the Presidents of most of the major
universities in the United States and Canada are involved in Boards of major
corporations. He felt that the positive side of accepting these appointments was that one
could learn a great deal about what is going on in the community. He stated that it was
a complex question and that there was no simplistic answer.
The Secretary read to Senate a letter from Mrs. G. J. Parfitt expressing appreciation for
the kind tribute paid in memory of her late husband.
 Vancouver Senate 10094
Mnutes of September 11,1991
From the Board of Governors
From the Board of Governors
Notification of approval in principle of Senate recommendations — subject, where
applicable, to the proviso that none of the programs be implemented without formal
reference to the President and the formal agreement of the President; and that the Deans
and Heads concerned with new programs be asked to indicate the space requirements, if
any, of such new programs.
(i)   Establishment of the Fisheries Centre, and the Centre for Research in
Women's Studies and Gender Relations (pp.10041-44)
(ii) Establishment of the Dr. Jean Templeton Hugill Chair in Anaesthesia
(iii) Curriculum proposals from the Faculties of: Applied Science, Arts,
Education, Law, Graduate Studies (curriculum proposals and new
programs), Medicine and Science (pp. 10067-82)
Motion re the Main Library (pp. 10034-36) - The Board is in general agreement with the
recommendations contained in the resolution, and notes that the administration is
moving to implement them as expeditiously as possible.
Financial Statements
Copies of Financial Statements for the year ended March 31, 1991 had been submitted
to Senate as required under section 31 (2) of the University Act.
Mr. Gellatly, Vice President Administration and Finance, was invited to comment on the
various aspects of the financial statements. Mr. Gellatly then highlighted some sections
of the report for the information of Senate.
Dean Goldberg stated that the Deans of the Faculties were not informed of the $2.1
million non recurring deficit until June, and he questioned how the University could run
an $11 million a week enterprise and not know until the tenth week of the next fiscal
year that there was a $2.1 million deficit. Mr. Gellatly responded that the University
knew earlier but that the Deans were not informed at that time. Dean Goldberg then
asked why the Deans could not be informed in a more timely manner so that the
Faculties do not have to keep, with nine months to go, the deficit from the previous
twelve months. He stated that intermittent swings in budget made it very difficult to
plan long term programs.
 Vancouver Senate 10095
Mnutes of September 11,1991
Financial Statements
Mr. Gellatly responded that this was the first time that there had been a deficit of this
kind in many years. He stated that there were a whole variety of factors which
contributed to the deficit and that they were being assessed during that period.
Dean Goldberg referred to the chart on Faculties and Administrative Units as a Percent
of Total General Operating Expenditures 1986 to 1991 and noted that the Faculties had
a decreasing percent of the pie. He asked if the University was doing anything to check
this trend so that more money could be spent on academic enterprises and less on
central enterprises.
Mr. Gellatly responded that in comparison with the University of Toronto, UBC was
putting more money into the academic sector and less into administration. Also UBCs
plant costs are 9.6% and their plant costs are 11.1%. So in comparison with another
major institution, one which is often used for comparison of faculty salaries, UBC is
putting more into academic and less into administration and plant operations. He stated
that in order to get some perspective one has to look at what has happened at other
comparable institutions.
Dr. Cook stated that over the five-year period from 1986 to 1991 academic salaries as a
proportion of the total expenditures had decreased 2.2% from 42.8% in 1986/87 to
40.7% in 1990/91, and asked if this was related to the number of instructors at UBC, in
which case it appeared that less money was being put into academic programs and
instruction. Mr. Gellatly explained that in the year-end appropriation this year, that had
the faculty unspent allocations which increased from $500,000 to over $2.1 million
been spent in the year, then obviously the amount that had been spent on Faculties
would be higher than shown.
In response to comments on the increase in administrative costs, Mr. Gellatly stated that
UBC was one of the four Canadian universities who spend the least on administration.
 Vancouver Senate
Mnutes of September 11,1991
Reports of the Committees of Senate
In response to a query by Dr. Will concerning the funds handled by the Vancouver
Foundation, President Strangway stated that the President's Endowment Fund and the
Disability Resource Centre Fund is being matched by the foundation.
Reports of the Committees of Senate
Dr. Elder, Chair of the Committee, presented the following report:
The Nominating Committee nominates the following persons to fill vacancies on
Senate Committees:
Academic Policy
Mr. C. Fung
Dean M. A. Goldberg
Dr. L. L. Bongie
Continuing Education
Dean M. A. Goldberg
Dr. S. Cherry
Rev. J. Hanrahan
Miss R. Walia
Dean C. L. Smith
Dean C. L. Smith
University Library
Dr. L. L. Bongie
Ms. E. Onno
—        replacing Ms. L. Drummond
replacing Dr. P. A. Lusztig
—       replacing Dr. J. F. Helliwell
—       replacing Dr. S. Katz
replacing Dr. S. Katz
replacing Rev. P. C. Burns
additional student representative
—        replacing Prof. P. T. Burns
replacing Dr. P. A. Lusztig
replacing Prof. P. T. Burns
replacing Ms. L. Drummond
 Vancouver Senate 10097
Mnutes of September 11,1991
Reports of the Committees of Senate
Ad Hoc Committee to review student participation in Faculty
Appointment and Tenure Committees
Dr. L. L. Bongie —       replacing Dr. S. Katz
Item 2.3 of the Senate Procedures, adopted at the April 23, 1986 meeting, states
that "Senate shall elect a Vice Chairman at least annually, who shall chair
meetings in the absence of the President; but in no case shall a Vice Chairman
serve more than two consecutive terms."
The Nominating Committee nominates Dr. C. E. Slonecker for the position of
Vice Chair.
Dr. Elder l        That the recommendations of the Committee
Dr. Slonecker J        be approved.
The following memorial statement had been prepared in accordance with the custom of
Senate, in recognition by the University and Senate of the late Henry Cecil Gunning.
With the passing of Henry Gunning this university has lost another link with its past, for
Gunning was one of the last of the Fairview graduates and one whose life was intricately
entwined with the university he loved. Born in Northern Ireland in 1901, Henry
Gunning moved to Vancouver in 1907, where his father established a hardware
business. After completing high school in South Vancouver, he enrolled at UBC in 1918
and graduated with a B.A.Sc. in Geology in 1923. While at university he represented in
rugby and soccer, and retained an enthusiastic interest in these sports for the remainder
of his life.
After summer work as a contract miner in Stewart, B.C., Dr. Gunning continued his
education at Massachusetts Institute of Technology, earning his Ph.D. in 1927.
 Vancouver Senate 10098
Mnutes of September 11,1991
Reports of the Committees of Senate
After graduation he began a long and brilliant career with the Geological Survey of
It is difficult to imagine the challenge which he and his colleagues faced while
conducting this survey.
In the words of his son...
"They were on their own in a land of rain forests, grizzly bears, and precipitous
terrain, with little or no infrastructure or population. Their achievements in
mapping these wild and rugged territories fill one with humility when contrasted
with our comfortable circumstances of today".
In 1939, Dr. Gunning began a distinguished academic career at this university as a
teacher, researcher, Head of the Department of Geology and Geography, and from 1953
to 1959, as Dean of the Faculty of Applied Science.
At the time of his retirement a statement read in Senate testified to his contribution to
academic life in the following words...
"As a teacher, his deep interest in his students, together with an unusual ability to
communicate and inspire, will be remembered with affection and respect by
hundreds of geologists who studied under him.
As an administrator, his patience and common sense have been an outstanding
asset to the University. His concern that professional men and women shall have
breadth of learning in addition to professional competence is in the finest
academic tradition".
As Dean, Dr. Gunning took tremendous pride in the achievement of his colleagues and
his students. Again, his son commented on one aspect of this quality in these words...
"I'll never forget his ill-hidden pride in admonishing his students over their
successful (undetected) capture of the bell at Royal Rhodes in Victoria and its
C.O.D. shipment to R.M.C. in Kingston, Ontario.
He made himself available to any student who could get past his formidable
secretary, and I have heard on countless occasions, from students that made it
through, expressions of appreciation for his help and encouragement in dealing
with their special concerns".
In 1959, Dr. Gunning conducted research in Rhodesia and, after returning to
Vancouver, entered private consulting and was also instrumental in establishing the
engineering program at the British Columbia Institute of Technology.
In 1956 he was awarded an Honorary Doctor of Science Degree at the UBC Spring
Convocation. He was also made a Fellow of the Royal Society of Canada.
 Vancouver Senate 10099
Mnutes of September 11,1991
Reports of the Committees of Senate
In retirement, Dr. Gunning's energies were directed into charitable activities, his
magnificent garden, the pursuit of salmon off North Pender Island, and to his large and
much loved family.
Henry Gunning lived a long and most remarkable life. He found fulfilment in his work,
from a deep and meaningful involvement with his church, and by cherishing his lifelong
contact with the university which gave him so much and to which he gave so much in
Henry Gunning embodied the phrase "a scholar and a gentleman". To his wife, Molly,
and his surviving family, the Senate of this university extends its deepest sympathy.
Dr. Dennison i        That the memorial statement for Henry Cecil
Dr. Chase J        Gunning be spread on the minutes of Senate
and that a copy be sent to the relatives of the
In presenting the report, Mr. Lau, co-chair of the Committee, stated that his fellow co-
chair, Dr. Kelsey would answer any questions. Mr. Lau noted that this was the first time
that a Senate Committee had been chaired by both a student and a faculty member. He
felt that this was worth noting since it reflects the origins of the committee which had
been born out of a concern from Student Senate Caucus which was shared by Faculty
members, and also because the committee's recommendations reflect the joining of
student and faculty interests.
Mr. Lau noted that the report was in three sections and contained a number of
appendices. Section I dealt with current regulations on teaching evaluation, previous
reviews, and the approach of the present committee. Section II presented the committee's
findings, and section III argued for and presented the committee's recommendations.
Mr. Lau explained that formal regulations could be found in the
 Vancouver Senate 10100
Mnutes of September 11,1991
Reports of the Committees of Senate
Faculty Handbook and the Senate Minutes, and informally, in the established practices
and procedures of the Faculties and the requirements of the Senior Appointments
In the committee's approach, an omission in previous reviews had been remedied by
obtaining good systematic data from a large number of students, thus producing two
kinds of data; one from Faculties on what they do, and one from students on what they
think. It was discovered that all units do evaluate teaching and that most units do it in
accordance with Senate regulations. Most, but not all, were found to have good or
adequate procedures on the books, and about 90% used questionnaires which ask for
student ratings on a number of items. The results appeared to be used by Heads in
decisions on re- appointment, promotion and tenure, and by some individual instructors
on improving teaching. Rarely were results made available outside the Dean's or the
Head's office. One interesting observation was that although the rationale for evaluating
always referred to the improvement of teaching, descriptions of the way results are used
rarely mentioned improvement of teaching.
The committee had obtained student views on procedures and instruments used, and it
appeared that over half the students believe that the evaluation of teaching makes no
difference at all to the presence of poor teachers on campus.
The committee concluded that there is one key problem and two subordinate but
important ones, and the committee's recommendations were designed to address these.
The first three recommendations dealt with the key problem, that there is inadequate
action on what teaching evaluation reveals, and the recommendations called for action
in cases of poor performance. The next two recommendations involved concerns
 Vancouver Senate 10101
Mnutes of September 11,1991
Reports of the Committees of Senate
which the committee felt could be tightened up. Recommendations 6 to 10 contained
means of ensuring that students recognize that UBC takes teaching evaluation seriously,
and recommendations 11 to 14 dealt with implementation.
In conclusion, Mr. Lau stated that in making its recommendations the committee had
tried to improve a practice that needs improvement, and to respect the UBC tradition of
avoiding a central imposition of detailed procedures.
Mr. Lau i        That the report be received.
Dr. Kelsey J
Mr. Lau i        That the recommendations of the committee be
Dr. Kelsey J        approved.
Dr. Sobrino expressed concern that the committee had not included in its investigation
teaching which involves graduate students.
Dr. Kelsey responded that the collection of policies, practices and instruments supplied
to the committee include examples of policies which cover very specifically other than
classroom teaching. This was not addressed in the report, other than to say that by
definition of the Handbook teaching is defined at UBC as including that very wide range
of activities. He also noted that the Faculty of Graduate Studies Council has its own
enquiry going on into the matter of graduate student teaching.
Dr. Will stated that the best way to get better teaching is to relate teaching evaluation to
the incentive system, and that faculty will improve their teaching if it is in their interest
to do so.
 Vancouver Senate 10102
Mnutes of September 11,1991
Reports of the Committees of Senate
Dr. Autor suggested that continuing education courses in the techniques of teaching
might be considered as one of the solutions to the problem.
Dr. McLean observed that when one is hired as a professor, teaching ability is not really
an element and that very few faculty members have a teaching diploma.
Dr. Wehrung stated that many universities had tried to tie the incentive scheme to
teaching performance by making teaching evaluations public to the campus community
at large, and said he would be much more supportive if recommendation 9 was
amended to make this a requirement rather than a suggestion.
Dr. Wehrung i        That Deans, Directors and Department Heads
Dean Goldberg i        make statistical summary results of the
evaluations in their units available for
inspection by students and by other members
of the University community who have a
legitimate interest in them.
During the discussion that followed, opinions were expressed to the effect that training
in teaching methods must be given before teaching can be fairly evaluated; that feedback
on teaching should be given during the course; that careful consideration be given to
determining the legitimate interest of individuals who should have access to this
information; that the recommendation should not be amended until it has been
determined who the individuals with a legitimate interest might be; that the results be
made public otherwise there is no legitimacy in the process.
In response to a query as to whether it was the intention that names of those evaluated
be published, Dr. Kelsey stated that there are 12 units on campus that publish names
along with the evaluation, others simply produce statistics, so it was the
 Vancouver Senate 10103
Mnutes of September 11,1991
Reports of the Committees of Senate
committee's intention to get Faculties looking at this issue and to think seriously how
they would like to do it.
Dr. Wehrung confirmed that the intent of the amendment was to have the names of
those evaluated published. He felt that this would be a good incentive for faculty
members, both on the positive side in terms of recognizing professors who have done an
outstanding job in the minds of the students, as well as those individuals who are in
need of feedback in order to improve their teaching.
Dean Sheehan stated that the Faculty of Education had done an evaluation of teaching
results and had found that large class sizes, as well as whether a course is compulsory or
elective, and whether it is a course that is team taught or taught by an individual
instructor, affected the results of the evaluation. She suggested that the Faculties needed
some time to consider this recommendation and to look at a variety of ways of
publishing these results.
Senate agreed to a request that Mr. Jason Brett, President of the Alma Mater Society, be
allowed to speak. Mr. Brett spoke in favour of the amendment stating that this was the
most significant motion affecting students to come before the Senate. He stated that
while he had encountered some excellent professors, he had also had professors who
were poor teachers even though they might have been excellent researchers. Mr. Brett
felt that by publishing a professor's name and evaluation, students will be able to
intelligently choose the people by whom they wished to be taught. This, he said, would
lead to a better education, not only for the students but for the professors themselves.
 Vancouver Senate
Mnutes of September 11,1991
Reports of the Committees of Senate
Dr. Will stated that teaching evaluation by students was only one important dimension
but it was not the whole thing. As well as peer evaluation and student evaluation there is
the question as to whether the popular teacher, the one who from the consumer's point
of view comes out very well on evaluation, is indeed a good teacher. He stated that
when names are published and evaluations are graded, it is important that the
information contains more than just a student reaction.
After further discussion the question on the amendment was called.
The amendment
was lost.
The Chairman drew Senate's attention to the 10:30 p.m. deadline for adjournment.
Mr. Waldman
Mr. Fung
That the deadline be extended.
Dr. Autor
Mr. Anderson
That discussion of the report be tabled.
In response to comments on the date of January 1992 for the implementation of the
recommendations, Dr. Kelsey stated that a number of the recommendations called for
Deans and Department Heads to take some serious reflective time on this and the
intention was that this should begin in January.
The motion to approve
the recommendations
of the committee was
put and carried.
 Vancouver Senate 10105
Mnutes of September 11,1991
Faculty of Graduate Studies
Faculty of Graduate Studies
The following proposal concerning student representation on Graduate Council had
been circulated:
That the number of student representatives to the Graduate Council be increased
to include one representative for each Faculty, plus two representatives to
represent all of the Schools;
That the student representatives to Graduate Council be elected annually through
the Graduate Student Society;
That the student representatives to Graduate Council also serve as the student
representatives to the Faculty of Graduate Studies.
Dean Grace l        That the proposal concerning student
Dr. Klawe i        representation on Graduate Council be
The following proposed revision to the Calendar statement on on-leave status for
Graduate Students had been circulated:
On-leave status may be granted with permission of the Dean of Graduate Studies
to graduate students who find it necessary to interrupt their graduate studies. A
student may be on leave for no more than one year in a master's program and for
no more than one year in a doctoral program.
Parental leave is a separate category of leave available to graduate students who
are bearing a child, or who have primary responsibility for the care of an infant
or a young child immediately following a birth or adoption. Parental leave is
available for a minimum of four months to a maximum of twelve months.
It is understood that students on leave will not be undertaking any academic or
research work nor using any of this University's facilities during the period of
leave and will renew registration to work on their graduate program immediately
following leave. The time so spent will not be counted as part of the limited time
period allowed for completion of the degree program. Graduate students on leave
will be assessed an additional fee for the leave period.
 Vancouver Senate 10106
Mnutes of September 11,1991
Faculty of Science
Dean Grace l        That the revision to the Calendar statement on
Dr. Grace J        on-leave status for Graduate Students be
Faculty of Science
The following proposed statements for inclusion in the Calendar had been circulated:
1. Science Scholar
That the words, "Science Scholar (one of the top 20 students entering Third Year
or Fourth Year)" be placed on a student's record if s/he is amongst the top 20
students entering each of the Third and the Fourth Years of Science. A full 30-
credit program must have been carried.
2. Dean's Honour List
That the words "Dean's Honour List" be placed on records of graduating
students and of students promoted to Second, Third or Fourth Year having
achieved a standing of "A-" or better in the previous year with a full 30-credit
Dean McBride l        That the proposed designations in recognition
Dean Marchak J        of students with high standing be approved.
In response to a query concerning part-time students, Dean McBride said that
discussions were taking place concerning recognition for special status students.
The motion was
put and carried.
Other Business
Dr. Autor asked President Strangway to comment on the academic and student concerns
in connection with the Biomedical Research Centre. President Strangway
 Vancouver Senate 10107
Mnutes of September 11,1991
Other Business
stated that the Institute and the Centre itself was free-standing and independent of the
University. He stated that it is an industrial centre not a University research centre. In
terms of the academic appointments that have been made, he stated that similar
appointments had been made in many other areas and that those people are considered
part-time as far as the University is concerned. He noted that the Director of the Centre
did have a tenured appointment, and when the Terry Fox Board decided not to renew
this appointment the University honoured this obligation and had to find the money to
honour its obligation to a tenured faculty member. President Strangway stated that he
would report to Senate on the status of the Centre in the near future.
Mr. Lau gave notice of the following motion, for discussion at the October meeting of
Whereas the Senate is committed to the advancement of higher education in the
Province of British Columbia; and
Whereas the Mission Statement of The University of British Columbia states that
the University "will work for equality of opportunity for qualified candidates by
enabling them to overcome non-academic barriers, whether they be ... financial
limitations, ..."; and
Whereas the 3% administrative fee imposed on Canada Student Loans by the
Department of Secretary of State for Canada creates a financial barrier;
Be it resolved that the Senate request the Government of Canada to rescind the
3 % administrative fee on Canada Student Loans; and
Be it further resolved that the Chairman of Senate send a letter incorporating this
request to the Secretary of State, with a copy to the Minister of Advanced
Education of British Columbia; and
Be it further resolved that the Senate request the Board of Governors to take
similar action in support of the Senate's resolution.
 Vancouver Senate
Mnutes of September 11,1991
Tributes Committee (in camera)
Ms. Lahey gave notice of the following motion:
Whereas the university residences enforce a 24 hour quiet period during
Whereas students require a quiet studying environment during exams;
Be it resolved that the Senate strongly urge Campus Planning and Development
to avoid renovations and reconstruction to student residences during examination
Tributes Committee (in camera)
Dr. Dennison, Chair of the Committee, presented the report. The committee recommended that the
following be offered emeritus status:
Dr. N. Basco
Dr. V. Basco
Dr. M. S. Batts
Mr. D. Baudouin
Dr. A. F. Burton
Dr. J. D. Burton
Mr. R. G. Butters
Dr. D. J. Chang
Dr. J. R. Deakins
Mrs. I. Dehnel
Dr. K. L. Erdman
Dr. D. G. Finlay
Mr. C. F. Forbes
Dr. W. E. Fredeman
Dr. M. K. Goldberg
Dr. G. B. Goodman
Mr. H. G. Goodwin
Dr. G. Gorelik
Dr. E. B. Gose
Dr. J. N. Hlynka
Dr. L. C. Jenkins
Mr. R. K. Kiyooka
Dr. J. Knobloch
Dr. H. Laimon
Professor Emeritus of Chemistry
Clinical Professor Emerita of Surgery
Professor Emeritus of Germanic Studies
Professor Emeritus of French
Associate Professor Emeritus of Biochemistry
Clinical Associate Professor Emeritus of Pathology
Assistant Professor Emeritus of Metals and Materials
Clinical Associate Professor Emeritus of Anaesthesia
Assistant Professor Emeritus of Social Work
Senior Instructor Emerita of English
Professor Emeritus of Physics
Professor Emeritus of Social Work
General Librarian Emeritus
Professor Emeritus of English
Professor Emeritus of English
Clinical Professor Emeritus of Surgery
Assistant Professor Emeritus of Social Work
Associate Professor Emeritus of Commerce and Business
Professor Emeritus of English
Professor Emeritus of Pharmaceutical Sciences
Professor Emeritus of Anaesthesiology
Professor Emeritus of Fine Arts
Clinical Associate Professor Emerita of Psychiatry
Clinical Associate Professor Emeritus of Surgery
 Vancouver Senate
Mnutes of September 11,1991
Tributes Committee (in camera)
Dr. M. Lee
Mr. J. Lielmezs
Dr. C. Mackenzie
Mr. D. Mclnnes
Dr. D. M. McLean
Dr. G. H. McMorland    -
Dr. D. Milburn
Dr. H. S. Miller
Dr. B. M. Morrison
Dr. B. D. Owen
Dr. W. J. Patterson
Dr. E. Peters
Dr. R. E. Robins
Dr. R. H. Rodgers
Dr. R. D. Russell
Dr. H. F. Stich
Dr. K. G. Strassmann
Dr. D. Syeklocha
Dr. W. F. Szetela
Dr. G. H. N. Towers
Mr. W. J. Watson
Mr. B. Wiesman
Dr. Dennison
Dr. Slonecker
Professor Emeritus of Family and Nutritional Sciences
Professor Emeritus of Chemical Engineering
Clinical Assistant Professor Emeritus of Family Practice
University Librarian Emeritus
Professor Emeritus of Pathology
Clinical Professor Emeritus of Anaesthesia
Professor Emeritus of Social and Educational Studies
Clinical Professor Emeritus of Orthopaedics
Professor Emeritus of Asian Studies
Professor Emeritus of Animal Science
Clinical Associate Professor Emeritus of Surgery
Professor Emeritus of Metals and Materials Engineering
Clinical Professor Emeritus of Surgery
Professor Emeritus of Family and Nutritional Sciences
Professor Emeritus of Geophysics and Astronomy
Professor Emeritus of Zoology
Associate Professor Emeritus of Theatre
Assistant Professor Emerita of Microbiology
Associate Professor Emeritus of Mathematics and Science
Professor Emeritus of Botany
Assistant University Librarian Emeritus
Professor Emeritus of Community and Regional Planning
That the recommendations of the Tributes
Committee concerning emeritus status be
The meeting adjourned at 11:00 p.m.
Next Meeting
The next regular meeting will be held on Wednesday, October 16, 1991.
 Vancouver Senate 10110
Mnutes of September 11,1991
The final report of the Senate Ad hoc Committee on Teaching Evaluation (1990) is
available by request from the Senate Secretariat.


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