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[Meeting minutes of the Senate of The University of British Columbia] 2015-11-18

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 20 January 2016 Vancouver Senate Docket Page 3 of 147
aplaceofmind Vancouver Senate
www.senate.ubc.ca
UBC
w
THE  UNIVERSITYOF BRITISH COLUMBIA
VANCOUVER SENATE
MINUTES OF 18 NOVEMBER 2015
Attendance
Present: Dr M. Piper (Chair), Dr K. Ross (Secretary), Mr J. Abaki, Dr P. Adebar, Mr T. Ahmed, Dr R.
Anstee, Dr K. Baimbridge, Dr L. Burr, Dean C. Dauvergne, Mr N. Dawson, Dr A. Dulay, Dr S. Forwell,
Chancellor L. Gordon, Dr F. Granot, Mr S. Haffey, Dr P. Harrison, Ms M. Hatai, Dean R. Helsley, Dr A.
Ivanov, Mrs C. Jaeger, Dr P. Keown, Dr S. Knight, Dr B. Lalli, Mr H. Leong, Ms J. Loveday, Dr B.
MacDougall, Mr K. Madill, Ms A. Maleki, Dr C. Marshall, Dr W. McKee, Mr W. McNulty, Ms K.
Melton, Mr D. Munro, Ms J. Omassi, Dean M. Parlange, Dean S. Peacock, Dr N. Perry, Dr G. Peterson,
Dean S. Porter, Dr J. Plessis, Dean S. Porter, Dr A. Redish, Dr A. Riseman, Dr L. Rucker, Mr G. Sangha,
Dr B. Sawatzky, Ms S. Simon, Dean C. Shuler, Dr S. Singh, Dr R. Sparks, Ms S. Sterling, Mr T. Tanaka,
Dr R. Tees, Dr S. Thorne, Dr L. Walker, Dr D. Witt, Dean R. Yada, Mr E. Zhao.
Regrets: Dean G. Averill, Dr S. Avramidis, Mr A. Bailey, Ms E. Biddlecombe, Dr P. Choi, Dr A. Collier,
Dean M. Coughtrie, Mr K. D'Souza,Dr W. Dunford, Dean B. Frank„Dr J. Gilbert, Dr D. Gillen, Dr C.
Godwin, Prof B. Goold, Dean J. Innes, Dean D. Kelleher, Dr P. Loewen, Dr P. Marshall. Dr P. Meehan,
Dr C. Naus, Dr C. Nislow, Dr I. Parent, Mr A. Rezaiaen-Asel, Dr C. Ruitenberg, Dr T. Schneider, Mr J.
Tang, Dr R. Topping, Dr R. Wilson,
Recording Secretary: Mr C. Eaton.
Call to Order
The Chair of Senate, Dr Martha Piper, called the third regular meeting of the Vancouver Senate
for the 2015/2016 academic year to order at 6:04 pm.
Senate Membership
The President introduced Ms Jolene Loveday, Student Representative for the Faculty of
Education, to replace Ms Melanie Chartrand.
Minutes of the Previous Meeting
Marj an Hatai }        That the Minutes of the Meeting of 21 October
Susan Forwell 2015 be adopted as corrected:
Corrections:
Dr Lalli was present
Spelling of Mr Rezaiean-Asel's name on page 1.
Vol. 2015/16 14/15-03-1
 20 January 2016 Vancouver Senate Docket Page 4 of 147
Vanc ouver Senate 14/15-2
Minutes of 18 November 2015
Approved
Remarks from the Chair
The President advised that she recently attended the Academic All-Canadian Breakfast of
Champions, which honoured student athletes who achieved a first class (80%+) average. Around
30% (126) of our student athletes achieve this standard of excellence.
By general consent, the Senate resolved to issue letters of congratulations to the
Academic All-Canadians.
Secondly, the President noted that in a week or so, the Fifth Estate will be issuing a documentary
on sexual assault on campuses, and UBC would likely be featured. The President stated that she
did not wish to prejudge any particular situation, but as President sexual assault would not be
tolerated. She went on to remind Senate that proper and due process must be respected; however
if a student is found to have committed sexual assault, they will be expelled, and if a faculty
member does so, they will be terminated. She urged all members of the University community to
report such situations if experienced or brought to their attention.
Presidential Search Update
The Chancellor updated the Senate on the progress of the presidential search. He advised that the
Search Committee has now been formed and the Committee met for the first time last Sunday,
with all 21 members attending. The Committee first reviewed its confidentiality and conduct
expectations. Chancellor Gordon noted that the Committee would like to be as open as possible,
but understood a requirement for strict confidentiality around its deliberations for its own
discussions, particularly to protect the names of those being considered. The Chancellor noted
that he spoke with his counterparts around the country and they all made clear the importance of
confidentiality around names in ensuring the best possible candidates were willing to be
considered. Mr Gordon further advised that the Committee discussed its respective role vis-a-vis
the Board and the Senates, with the governing bodies having approved the search terms, the
Committee will now proceed to find the best candidate possible. An important early step for the
Committee was selecting a search consultant: 10 were shortlisted, 3 were interviewed, and 1 was
selected: Perrett Laver, which does have a Vancouver office, and a co-founder of the firm, Dan
Perrett will be the principal consultant for the search.
The Chancellor noted that the search consultants expected that a top issue would be questions
around the departure of Dr Gupta as well as the expected higher scrutiny resulting. The Search
firms opined that this was more than offset by UBC's stature and the inherent beauty of
Vancouver. There is a close timeline but we must ensure that we get stakeholder input. Our June
30th deadline is achievable, with perhaps a few months needed before a selected candidate could
fully assume the job.
 20 January 2016 Vancouver Senate Docket Page 5 of 147
Vanc ouver Senate 14/15-3
Minutes of 18 November 2015
Mr Gordon concluded by noting that the next meeting of the Search Committee would be in the
first week of December, with three key goals: establishing clear timelines, developing a
communications strategy, and finalizing stakeholder input plans.
Dr Anstee asked if further information regarding Dr Gupta's departure would be shared with the
search committee.
The chancellor replied that further information could not be shared.
Dr Tees thanked the Chancellor for sharing this information with the Senate. He stated that Dr
Piper being Interim President was of great credit to UBC, but that as this was a temporary
arrangement, he reminded the Chancellor of the importance of establishing an ongoing policy on
presidential appointments.
The Chancellor agreed.
Dr Singh asked how we would identify stakeholders for feedback.
The Chancellor replied that this would be done in 3 ways - there is a website, public
forums, and a select group that will present to the committee, the last selected by the
search committee.
Senator Haffey thanked the Chancellor for the transparency of process. He further suggested
reaching to the broader community beyond the campuses as part of stakeholder engagement,
noting UBC's importance for the prosperity of all of British Columbia.
Dr Singh applauded Dr Piper's comments on sexual assault and asked what the status was on a
revised policy to address such situations.
The Provost Pro Tem., Dr Redish agreed to consult with the Vice-President Students and
advise at the next meeting..
From the Board of Governors
The President advised Senate that the Board of Governors had approved the material from the
April, May and September 2015 meetings of Senate as follows:
April 2015
Curriculum: Proposals from the faculties of Applied Science, Arts, Forestry, Graduate and
Postdoctoral Studies (Land and Food Systems and Science), Land and Food Systems and Science,
and UBC Vantage College.
New Program Option: Master of Architecture (MArch.) / Master of Landscape Architecture
(M.L.A.) dual degree program option.
Establishment of Chair: Reichwald Family UBC Southern Medical Program Chair in Preventative
Medicine.
New and Revised Awards.
 20 January 2016
Vancouver Senate
Minutes of 18 November 2015
Vancouver Senate
Docket Page 6 of 147
14/15-4
May 2015
Curriculum: Proposals from the faculties of Applied Science, Arts, Commerce and Business
Administration, Forestry, Graduate and Postdoctoral Studies (Applied Science, Arts, and Education),
Land and Food Systems, Law, and Pharmaceutical Sciences.
New and Revised Awards.
September 2015
Affiliation: UBC-Langara Aboriginal Transfer Partnership Agreement
New and Revised Awards
Change of Name of Chair: Cheriton Family Chair in Computer Science.
New Programs: Doctor of Education in Literacies Education and Master of Geomatics for
Environmental Management.
Curriculum: Proposals from faculties of Applied Science, Commerce and Business Administration,
Graduate and Postdoctoral Studies (Applied Science, Arts, Commerce and Business Administration
and Medicine), Medicine and Pharmaceutical Sciences.
Candidates for Degrees
Frieda Granot
Lance Rucker
That the candidates for degrees and diplomas, as
recommended by the faculties, be granted the
degrees for which they were recommended,
effective November 2015, and that a committee
comprised of the Registrar, the dean of the
relevant faculty, and the Chair of Senate be
empowered to make any necessary adjustments.
NB: 2/3rds Approval Required
Approved
Academic Policy Committee
The Committee Chair, Dr Paul Harrison, presented.
REVISED POLICY V-302.2: GRADUATE STUDENT LEAVES OF ABSENCE
Paul Harrison
Frieda Granot
} That the revised policy and Calendar language for
Policy V-302.2: Graduate Student leaves of Absence
be approved.
Approved
REVISIONS TO REGULATIONS FOR DOCTORAL DISSERTATIONS
Paul Harrison
Susan Forwell
That the revised regulations on final oral
examinations and dissertation defenses for doctoral
 20 January 2016 Vancouver Senate Docket Page 7 of 147
Vanc ouver Senate 14/15-5
Minutes of 18 November 2015
students be approved.
Dr Harrison advised that current practices have improved in recent years around setting timings
of exams, and well as practices around publicising examinations as giving students the ability to
opt out if needed for personal safety reasons.
Senator Haffey thanked the Faculty of Graduate and Postdoctoral Studies for their work on
revising and updating policies.
Approved
Admissions Committee
The Vice-Chair of the Senate Admissions Committee, Mrs Carol Jaeger, presented.
VANTAGE COLLEGE - CHANGES FN TRANSITION REQUIREMENTS
Carol Jaeger } That Senate approve the changes to transition to
William McNulty degree program requirements for UBC Vantage
College Students in the Arts stream, effective for the
2016 Winter Session and thereafter.
Approved
GRADUATE AND POSTDOCTORAL STUDIES - CHANGES IN ADMISSION REQUIREMENTS
Carol Jaeger } That Senate approve the changes to admission
Lawrence Walker requirements for applicants to Master's and
Doctoral Degree Programs, effective for entry to the
2016 Winter Session and thereafter.
Dr Jaeger noted that this would allow applicants to be conditionally admitted based on unofficial
transcripts; if students were admitted, they would then need to profile formal transcripts for the
decision to be confirmed.
Approved
LAND AND FOOD SYSTEMS - SUSPENSION OF ADMISSION - INTERNATIONAL NUTRITION
MAJOR, BACHELOR OF SCIENCE IN FOOD, NUTRITION, AND HEALTH
Carol Jaeger } That Senate approve the suspension of admission to
Frieda Granot the International Nutrition Major with the B.Sc. in
Food, Nutrition, and Health, effective for the 2016
Winter Session and thereafter.
 20 January 2016 Vancouver Senate Docket Page 8 of 147
Vanc ouver Senate 14/15-6
Minutes of 18 November 2015
Dr Forwell asked why the Faculty was proposing to discontinue the program.
Dean Yada replied that it was for two primary reasons: unexpected loss of key academic
staff and low applications.
Approved
LAND AND FOOD SYSTEMS - ADMISSION REQUIREMENTS
Carol Jaeger } That Senate approve the admission requirements for
Bikkar Lalli applicants to the Faculty of land and Food Systems
through the UBC-langara Aboriginal Transfer
Partnership, effective for the 2016 Winter Session
and thereafter.
Approved
Student Awards Committee
See Appendix A: Awards Report
The Committee Chair, Dr Lawrence Burr, presented.
Lawrence Burr } That Senate accept the awards as listed and forward
Lance Rucker them to the Board of Governors for approval; and
that letters of thanks be sent to the donors.
Approved
Joint Report of the Senate Admissions and Curriculum Committees
NEW PROGRAM: MASTER OF DATA SCIENCE
See Appendix B: Master of Data Science
Carol Jaeger } That the new Master of Data Science (M.D.S.) degree
Paul Harrison program and its associated new course code (DSCI -
Data Science) and courses be approved.
Dr Murphy, a represented of the program, presented with permission of Senate. He noted that the
goal of this program was to give students a 10-month course based approach to "big data".
Senator Walker noted that in older documentation the degree was called the 'Master of Science
in Data Science' but that it was being created as a 'Master of Data Science'.
 20 January 2016 Vancouver Senate Docket Page 9 of 147
Vanc ouver Senate 14/15-7
Minutes of 18 November 2015
Senator Sawatzky noted that she has been on the ethics board for 14 years and she saw it as a
flaw in the program to only have ethics and privacy as one course towards the very end. She
asked if there was a way to integrate this within the whole program.
Dr Murphy replied that they wanted students to see and work with data first so that they
know what kinds of data were considered when learning of ethical and privacy
responsibilities.
Senator Knight agreed with Senator Sawatsky's comments, and asked that the program
consider adding ethics to the course overview.
Approved
NEW PROGRAM: MASTER OF HIGH PERFORMANCE COACHING & TECHNICAL LEADERSHD?
Appendix C: Master of High Performance Coaching and Technical leadership
Carol Jaeger } That the new Master of High Performance Coaching
Blye Frank and Technical leadership (M.H.P. C. T.I.) degree
program and its associated new courses be
approved.
With permission of Senate, the Director of the School of Kinesiology, Dr Robert Boushel spoke,
noting that coaches around the country own the podium, and the Canadian Sport Institute had
spoken to the need for such a program. This opens a whole new professional entity for future
students and scholars.
Dr Knight expressed several concerns with the proposal: that coaching style was important, and
there seemed to be a notion in the proposal that was agnostic to this; secondly a lack of
referencing to doping; thirdly, he noted that winning seemed the have a higher emphasis than
competing in the proposal; and finally that coaches or athletes with a history of drug violations
could still be involved in this program.
Jenna Omassi thanked the administration for having tuition consultations completed prior to the
proposals coming forward to Senate.
Senator Haffey asked how this program would impact upon the existing graduate certificate in
the same field. He asked what the relationship would be between the two.
Senator Jaeger advised that at the present time, this would be a complete program that
stands alone. The issues around admission/transition between the certificate and the
degree are still being discussed around the faculties, the Faculty of Graduate and
Postdoctoral Studies, and the Registrar's Office/Enrolment Services.
 20 January 2016 Vancouver Senate Docket Page 10 of 147
Vanc ouver Senate 14/15-8
Minutes of 18 November 2015
Approved
Curriculum Committee
See Appendix D: Curriculum Report
The Committee Vice-Chair, Mrs Carol Jaeger, presented.
Carol Jaeger } That the new courses and revised program brought
Richard Tees forward by the faculties of Commerce and Business
Administration and land and Food Systems be
approved.
Approved
Nominating Committee
The Committee Chair, Dr Richard Tees, presented.
APPOINTMENTS TO PRESIDENT'S ADVISORY COMMITTEES
Richard Tees } That Dr Paul G Harrison and Mr Daniel Munro be
Frieda Granot appointed to the President's Advisory Committee for
the Extension of the Appointment of the Vice-
President Students; and
That Dr Kenneth Baimbridge be appointed to the
President's Advisory Committee for the Extension of
the Appointment of the Associate Vice-President
Research & International.
Approved
ADJUSTMENTS TO COMMITTEE MEMBERSHD7S
Richard Tees } That Senate make the following adjustments to the
Jenna Omassi memberships of committees of Senate and the
Council of Senates, effective until 31 March 2016
and thereafter until replaced:
Senate Tributes Committee: Armin Rezaiean-Asel to
replace Melanie Chartrand
 20 January 2016 Vancouver Senate Docket Page 11 of 147
Vanc ouver Senate 14/15-9
Minutes of 18 November 2015
Senate Academic Building Needs Committee: Jolene
loveday to replace Armin Rezaeiean-Asel
Senate library Committee: Jolene loveday to
replace Melanie Chartrand
Council Elections Committee: Jolene loveday to
replace Melanie Chartrand
Approved
Topics of Broad Academic Interest
UBC OPPORTUNITIES WITH THE EDX CONSORTIUM AND FLEXD3LE LEARNING
With permission of Senate, Dr Hugh Brock, Associate Provost for Academic Innovation,
presented.
As background, Dr Brock advised that EdX was founded by Harvard and MIT three years ago as
an online open source platform. It has around 90 platforms and UBC is a contributing charter
member of the consortium. It has 700 courses and 5.5M learners. He also outlined five MOOCs
offered by UBC to show the breadth available to be learned. Dr Brock advised that UBC now
had nearly 20 EdX courses, and that he expected that this number will grow by 6 or so courses a
year. Of particular interest of the Senate, he noted that content often flowed back and forth
between MOOCs and credit courses. Dr Brock further rnoted that UBC was the third largest
contributor to the source code for the EdX platform (After MIT and Harvard).
The Associate Provost noted that ExX and open learning was seeing boundaries blurring
between credit and non-credit, and between free and paid. In terms of novel implementations, he
observed that Arizona State University had put first year courses on EdX, and credit could be
earned and students only paid if they passed; MIT was creating "micro masters" in areas such as
supply chain management, where students could essentially "challenge" half of a masters-level
degree; and Harvard business was selling its courses to other universities.
Dr Brock advised that we're now at the end of the experimental stage with MOOCs and open
learning, and need to grapple what this technology and approach mean to UBC.
Daniel Munro noted that as an open platform, EdX could be used in place of Connect. He
questioned whether this is this something we could see being encouraged?
Dr Brock replied that he expected we would see learning technology ecosystems.
Disciplines do have their own needs and one size does not fit all, and Connect nor EdX
does not do everything: Interoperability is the key.
Senator Knight noted that he was concerned with EdX, and asked what we were missing in our
institution that calls for us to make a transition. He opined that we have very weak data from
EdX students on their success and further noted how weak completion rates lay with online
 20 January 2016 Vancouver Senate Docket Page 12 of 147
Vancouver Senate 14/15 -10
Minutes of 18 November 2015
courses. People come to universities to learn and to interact. How do we build that into EdX? Dr
Knight concluded by reminding the Senate of the millions of dollars UBC lost with online
learning and Universitas 21.
Dr Brock replied that it is possible to experience a bad course face to face too. Only two
things dramatically affect the value of your university experience - interaction with a
professor, and working on a complex problem for more than a few months.  Students do
need that interaction, and sometimes students self-organize into groups to experience
that. One thing we will see is more deliberate ways to build learning communities.
Completion rates are low, even for great courses, but this may be natural, and the real
solution seems to be a combination of online and face to face interaction.
Senator Omassi agreed that EdX offered opportunities for students. She noted that beyond
MOOCs there were other benefits of open source. She asked if in further development we would
look at open pedagogy.
Dr Brock noted that the United States Chief Technology Officer had recently said that
there are vast industries built on open source , such as GPS. We will see movement
towards the best, regardless of where it is from. We already move towards the best
textbooks, and MOOCs are closer to textbooks than courses.
Senator Abaki asked if we were working with other partners around the world to make
information more available.
Dr Brock said that the University of Lausanne had realized that they taught in French,
and only had 1 million French speakers in Switzerland, but there were 600 French
speakers in Africa that represented a tremendous opportunity for growth and to share
knowledge.
The Provost advised that the Jordanian Queen Rania Foundation for Education and
Development was interested in translating MOOCs into Arabic to make their content
available to that part of the world.
Senator Haffey asked if UBC was looking at moving towards credit, especially as we already
have MOOCs tied to course development.
Dr Brock noted that schedules and other obligations could cause accessibility issues.
Sauder is already moving courses online so that more students can take them. It is unclear
how this would work, for example with exams. We would need to get more efficient at
considering Prior Learning Assessment (PLA) or deciding if we could give credit or
exemptions.
Senator Anstee noted that credit or exemption was a long standing practice in math, and we
didn't need MOOCs to do this. Students are starting to show up who have already studied at least
part of a class through MOOCs. He expected we would allow them for at least lower level
courses such as we do with transfer credits.
 20 January 2016 Vancouver Senate Docket Page 13 of 147
Vanc ouver Senate 14/15-11
Minutes of 18 November 2015
Dr Brock replied that one way MIT deals with this is to use a common exam; the
challenge would be for everyone to agree on common measures of competency.
IN CAMERA - Tributes Committee
Adjournment
There being no further business, the meeting was adjourned at 7:52 pm.
Approved

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