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[Meeting minutes of the Senate of The University of British Columbia] 2004-02-25

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 THE UNIVERSITY  OF BRITISH  COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BCV6T1Z1
www.senate.ubc.ca
VANCOUVER SENATE
MINUTES OF FEBRUARY 25, 2004
Attendance
Present: President M. C. Piper (Chair), Dr. A. McEachern (Chancellor), Vice President B. C.
McBride, Dr. P. Adebar, Mr. R. Affleck, Dr. B. Bemmels, Mr. K. Blevings, Mr. P. T. Brady, Dr. J.
Brander, Dr. L. Brinton, Dr. M. Cameron, Dr. B. Crawford, Dr. E. Dean, Ms. D. Del Vecchio, Dr.
J. Dennison, Ms. M. Friesen, Dean N. Gallini, Ms. J. Gartner, Principal J. Gilbert, Dr. D. Granot,
Dean F. Granot, Dr. P. G. Harrison, Dr. R. Harrison, Dean J. Hepburn, Dean M. Isaacson, Dr. J.
Johnson, Ms. N. Karim, Dr. R. Kerekes, Dr. B. S. Lalli, Mr. R.Lowe, Dr. M. MacEntee, Mr. W.
McNulty, Dean D. Muzyka, Dr. D. Paterson, Dean M. Quayle, Mr. J. Rogers, Dr. H. J.
Rosengarten, Prof. J. Sarra, Mr. N. Seddon, Associate Vice President B. Silzer, Mr. C. Ste-Croix,
Mr. N. Taylor, Ms. M. Tee, Dr. R. C. Tees, Dr. J. Thompson, Dr. H. van Vuuren, Mr. D. Verma,
Dr. R. Windsor-Liscombe, Dr. R. A. Yaworsky, Mr. D. Younan.
By Invitation: Associate Vice President N. Guppy.
Regrets: Ms. J. Barnaby, Dr. J. D. Berger, Mr. K. Blevings, Dean M. A. Bobinski, Prof. C. Boyle,
Dr. J. Carolan, Mr. G. Duck, Dr. D. Fielding, Mr. E. Greathed, Ms. J. Greenblatt, Dr. L.
Gunderson, Associate Vice President J. Hutton, Dr. R. Irwin, Dr. S. B. Knight, Ms. K. LeDrew,
Dr. V. LeMay, Mr. T. P. T. Lo, Ms. J. Low Ah Kee, Dr. K. MacQueen, Dr. P. Marshall, Mr. A.
Merali, Dr. P. Potter, Ms. C. Quinlan, Dr. B. Rodrigues, Dr. A. Rose, Dean J. Saddler, Dr. C.
Shields, Dean R. Sindelar, Dr. B. Stelck, Dean G. Stuart, Dr. S. Thorne, Dean R. Tierney, Dr. R.
Wilson, Dean E. Yen, Mr. M. Yung, Mr. C. Zappavigna.
The President called the meeting to order.
Vol. 2003/04 03/04 - 97
 Vancouver Senate 03/04-98
Minutes of February 25,2004
Senate Membership
Senate Membership
REPLACEMENT
Prof. Janis Sarra replaced Prof. Peter Burns as elected representative of the Faculty of Law
for the remainder of the Senate term ending August 31, 2005.
President Piper welcomed Prof. Sarra to Senate.
Minutes of the Previous Meeting
Dr. Tees l        That the minutes of the meeting of January 21,
Dr. Rosengarten J        2004 be adopted as circulated.
Carried.
Remarks from the Chair and Related Questions
MEDIA COVERAGE OF CLINICAL TRIALS
The President made reference to an article on the UBC ethical review process for medical
clinical trials that had appeared that day in the Vancouver Sun. The article was to be the
first in a five-day series of articles on clinical trials.
The President stated that, in May 2001, the University had initiated a review of its clinical
ethical review boards. The review was initiated in response to complaints from the
research community that ethical reviews were taking too long and projects had been
unduly delayed. The Vice President, Research was charged with conducting the review,
which ultimately revealed that the procedure in use was only partially compliant with the
Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans.
The ethical review procedure was immediately modified in compliance with the Tri-
Council Policy Statement. The University then conducted an audit that revealed
approximately 500 trials that had been initiated under the non-compliant procedure, and
399 of those trials that were still ongoing. Health Canada and the Tri-Council were
notified. Of the
 Vancouver Senate 03/04 - 99
Minutes of February 25,2004
Remarks from the Chair and Related Questions
399 ongoing trials, 37 required amended consent forms, and 2 required that the patients
give informed consent a second time. No patient was found to have been at risk, and no
patient was found to have been harmed through participation in the trials. The National
Council on Ethics in Human Research had favorably reviewed the revised approval
process. The University subsequently received a letter from Health Canada, commending
UBC on the measures taken to improve the process and on the current review process.
The President suggested that Vice President Samasekara should be commended for having
taken action to rectify the compliance problem.
The President stated that clinical trials conducted at UBC constituted a major service to
society, but that protection of the subjects' safety, as well as their dignity and rights, had
always been of paramount importance.
Questions
In response to a question from Dr. Johnson about whether UBC had allocated sufficient
resources to its ethical review boards, President Piper stated that resourcing was one of
the factors that prompted the review. There had been enormous pressure on boards both
on campus and at the hospitals. A significant amount of new funding had been allocated
in this area, and although continued evaluation was necessary, the President was
confident that the boards were much better resourced at the present time than they had
been two years earlier.
TREK 2010 UPDATE
Note: the full text of this report is not included in the Minutes. Copies are available from
the Assistant Registrar, Senate & Curriculum Services.
A draft version of the Trek 2010: A Global Journey green paper was circulated to
members at the meeting. The President reported that the document had been revised just
prior
 Vancouver Senate 03/04 -100
Minutes of February 25,2004
Remarks from the Chair and Related Questions
to the Senate meeting, in an effort to incorporate recent feedback from the President's
Advisory Council. The President urged members of Senate to consider the draft over the
following week and to submit comments to Dr. Rosengarten. The President stated that
the final paper would be written in May 2004.
The version circulated at Senate reflected an attempt to map each of the five themes that
had emerged from Trek 2010 discussion (namely civil society, excellence in research and
learning, sustainability, community partnership, and global citizenship) as keynotes under
the appropriate Trek 2000 pillar. Although the President was of the opinion that the
assignment of the keynotes to the pillars made some sense, she suggested that some of the
mappings were not yet entirely satisfactory and invited careful consideration by members
of Senate.
President Piper gave an overview of the evolution of the University's vision statement
from 1998 to currently proposed revisions. The statement had undergone at least nine
revisions in response to feedback from parties both internal and external to the
University. The present vision statement read:
The University of British Columbia, aspiring to be one of the world's leading
universities, will educate its students to be global citizens, promote a sustainable
and equitable future, and conduct outstanding research to serve the people of
British Columbia, Canada, and the world.
Discussion on the Vision Statement
Feedback from members of Senate included:
• The statement should include language about excellence for UBC students and
an outstanding education.
• "Sustainability" might be a catchword that would not retain its meaning over
the coming years. In addition, not all sustainable future scenarios are desirable,
and a value statement might be added to qualify sustainability.
 Vancouver Senate 03/04-101
Minutes of February 25,2004
Academic Policy Committee
• The last part of the statement, i.e., "the people of British Columbia, Canada,
and the world," could be abbreviated as "everyone."
• The mapping of the keynotes to the pillars may not be the best strategy: some
mappings are more appropriate than others.
• The addition of language about leadership would be desirable, as in: "...will
educate its students to be global citizens and leaders..."
• The phrase "world's foremost universities" could be substituted for "world's
leading universities."
• The Trek 2000 vision statement still seemed appropriate: why not retain it?
Dean Hepburn made the comment that the document appeared to encourage directed or
applied research, while discouraging pure research that is not focused directly on issues
such as sustainability. He noted that this could generate an unfavorable response from
some members of the research community. Dr. Rosengarten responded that many of the
Trek 2010 submissions reflected the view that sustainability should be a central concern
in all areas of University activities.
Dr. Rosengarten stated the document would remain as a green paper for one to two
months to allow sufficient time for all interested parties to be heard. Several campus
forums would be held prior to the end of the Winter Session to allow for student
participation. A final document would be prepared for either the May or July 2004 Board
of Governors meetings.
Academic Policy Committee
SAUDER SCHOOL OF BUSINESS: NAME CHANGE FROM FACULTY OF COMMERCE
AND BUSINESS ADMINISTRATION
Please see also 'Appendix A: Sauder School of Business Name Change.'
Dr. Tees presented the report, as Chair of the Committee. He reminded members of
Senate that, in November 2003, they had directed the Academic Policy Committee to
consider the renaming of the Faculty of Commerce and Business Administration as the
Sauder School of Business.
 Vancouver Senate
Minutes of February 25,2004
03/04-102
Academic Policy Committee
The Committee wished to underscore the fact that none of the powers and duties
accorded to faculty under the University Act were automatically accorded to a new
school. The other major issue related to the addition of a personal name, in this case the
name of Dr. William Sauder, to the name of an academic unit. Dr. Tees drew attention to
the existence of Policy #124: Naming, which had been drafted by a joint Senate/Board of
Governors committee.
Dr. Tees stated that the use of a personal name in the name of a business school was
consistent with North American practice, and he read a list of other institutions with
named business schools.
Dr. Tees
Mr. Blevings
In honour of Dr. William Sauder and his many
longstanding contributions to the University of
British Columbia and to the Province of
British Columbia;
and
In keeping with the predominant naming
practices employed by other North American
peer universities with respect to faculties
and/or schools of commerce and business
administration;
That the Faculty of Commerce and Business
Administration retain its legal name, and all
the powers and responsibilities of a Faculty
under the provisions of the University Act, but
that it also be known as the "Sauder School of
Business."
In response to a question from Mr. Taylor, Dean Muzyka stated that the letterhead,
business cards, and all marketing materials would carry the name "Sauder School of
Business."
The motion was
put and carried.
 Vancouver Senate 03/04-103
Minutes of February 25,2004
Agenda Committee
Dr. Tees l        That Senate accept Recommendations 2, 3,
Mr. Taylor i        an^ 4* from the Academic Policy Committee
on the naming of academic units.
Carried.
"'See 'Appendix A: Sauder School of Business Name Change' for the full text of
Recommendations 2, 3, and 4.
Agenda Committee
REVIEW OF SENATE
Dean Isaacson presented the following report, as Chair of the Committee.
At a meeting of Chairs of Senate Committees held in December 2003, a number of matters
were raised about the organization, functioning and deliberations of Senate. These included
committee mandates, establishment of quorums, a need for broad discussion of some specific
academic issues (e.g. Applied degrees), the number of senators able to attend meetings, time of
Senate meetings, etc. To the knowledge of the Committee Chairs, no review of Senate has ever
been conducted. Given the broad range of matters raised, it was suggested that the possibility
of a review be brought to Senate for discussion and action.
Accordingly, the following motion is proposed:
"That a review of Senate be conducted, and that the Agenda Committee and Nominating
Committee, respectively, bring forward for approval at the March meeting of Senate the
specific terms of reference of the review and the proposed membership of the review
committee."
Please find attached for your quick reference a copy of Part 7 of the University Act, which
deals with the role and responsibilities of Senate (not included in the Minutes).
Respectfully submitted,
Michael Isaacson
Chair, Agenda Committee
Dean Isaacson i        That a review of Senate be conducted, and that
Dean Muzyka J        the Agenda Committee and Nominating
Committee, respectively, bring forward for
approval at the March meeting of Senate the
specific terms of reference of the review and
the proposed membership of the review
committee.
 Vancouver Senate 03/04-104
Minutes of February 25,2004
Curriculum Committee
In response to a query from Mr. Brady, Dean Isaacson confirmed that the Nominating
Committee would be charged with defining the appropriate membership for the ad hoc
review committee, while the Agenda Committee would draft the committee's terms of
reference for Senate approval.
Principal Gilbert reminded members of Senate that he had spoken at Senate in the past
about the lack of attendance and apparent interest in Senate activities. The review would
constitute an opportunity for Senate to examine its role, rights, and responsibilities and to
define future directions for itself as a governing body.
The motion was
put and carried.
Curriculum Committee
As Chair of the Committee, Dr. Adebar presented two new graduate courses for approval.
Dr. Adebar l        That Senate approve the establishment of two
Dean Granot J       new courses: HCEC 562 and SOCI 584.
Carried.
Reports from the Vice President, Academic and Provost
UPDATE ON THE EXPANSION OF THE MD UNDERGRADUATE PROGRAM
Note: The full text of this report is not included in the Minutes. Copies are available from
the Assistant Registrar, Senate & Curriculum Services.
Vice President McBride had circulated a summary of recent activities related to expanding
the MD undergraduate program from 128 students in 2003 to 256 students by 2010. The
UBC Faculty of Medicine was to be responsible for delivering the expanded model of
medical education, in partnership with the University of Victoria in Victoria and the
University of Northern British Columbia in Prince George. The MD program was to be
deliv-
 Vancouver Senate 03/04-105
Minutes of February 25,2004
Reports from the Vice President, Academic and Provost
ered at three geographically separate campuses in Vancouver, Victoria and Prince George.
All students were to be registered as UBC students, and would graduate with a UBC MD.
Vice President McBride stated that current medical school capacity meant that only 25%
of the required number of new physicians could graduate each year. Physician shortages
were particularly acute in rural areas. Given evidence that graduates tend to practice close
to where they received their education, it was hoped that delivering medical education
outside the Lower Mainland would help to address rural shortages.
Vice President McBride gave some of the details for the expanded program:
• all faculty at all sites were to be appointed by UBC;
• an associate dean was to be located at each of the three sites;
• although basic science faculty and clinical faculty were to be resident at all
sites, a considerable amount of instruction would be delivered at a distance
using videoconferencing or web course delivery technologies.
Discussion
In response to a question from Dr. Tees about whether the expansion had been
adequately resourced to ensure its success, Vice President McBride stated the opinion that
funding levels were adequate. As the information technology expenses related to
videoconferencing had turned out to be much higher than early estimates, the University
was in discussion with a number of federal agencies to secure adequate financial support
for equipment and technological support.
In response to a query from Dr. Rosengarten about library resources, Vice President
McBride confirmed that additional library resources would be necessary and would be
made available.
Principal Gilbert pointed out that the new Life Sciences Centre building was located on
the site of the John F. McCreary Health Sciences Centre, and encouraged the University to
 Vancouver Senate 03/04 -106
Minutes of February 25,2004
Other Business
remember the contributions or Dr. McCreary, a professor of pediatrics and the first
Coordinator of Health Sciences.
Dr. Dean noted that chronic degenerative conditions constituted a major health care
challenge, and that more resources needed to be allocated toward non-invasive treatment
approaches for these types of conditions.
President Piper thanked Vice President McBride as well as Dean Gavin Stuart for their
instrumental work in advancing the medical school expansion project.
Other Business
ORDER OF CANADA
On behalf of his fellow members of Senate, Mr. Affleck offered congratulations to
President Piper on her recent investiture as an Officer of the Order of Canada. Members
of Senate applauded.
Adjournment
There being no further business, the meeting was adjourned. The next regular meeting of
Senate was scheduled for 7:00 p.m. on Wednesday, March 24, 2004.
 Vancouver Senate 03/04 -107
Minutes of February 25,2004
Appendix A: Sauder School of Business Name Change
Appendix A: Sauder School of Business Name Change
MEMORANDUM TO SENATE FROM THE ACADEMIC POLICY COMMITTEE
You will recall that, in November 2003, Senate directed the Academic Policy Committee
to consider the renaming of the Faculty of Commerce and Business Administration. What
follows is a summary of the Committee's discussion, along with some recommendations
for the approval of Senate.
A.  Preamble
There are several nested issues/questions related to any potential change.
First, does the University Act or/and the Senate minutes provide direction on such
matters?
In February 1949, and again in October 1979, and finally in April of 1993, the Senate
approved the notion that certain University units could be named as schools. Indeed,
Section 47 of the University Act indicates that the University can "establish and maintain
colleges, schools, institutes, faculties, departments, chairs, and courses of instruction."
In all of the above-mentioned documents, "nested" schools such as Architecture,
Community and Regional Planning, Home Economics, Librarianship, Nursing, Physical
Education and Recreation, Rehabilitation Medicine and Social Work were cited. All were
seen as units or departments to be designated as schools that offered a specialized
curriculum leading to a distinctive degree and having some relationship with an outside
body. Courses were viewed as professional or vocational in nature. All of the schools
established by Senate over the years have been nested in one of the University faculties.
Two examples are the School of Social Work in the Faculty of Arts and the School of
Nursing in Applied Science.
The University can "create" a different kind of school by re-titling or re-branding an
existing Faculty. Thus the School would not be nested in a Faculty: the School would be
the same as a Faculty of Commerce and Business Administration.
While the Senate/University is able to establish a Sauder School of Business and Senate is
certainly one of the entities wherein such a renaming should be discussed and approved,
there are some consequences of simply re-titling.
The powers and duties of Faculty are outlined in Section 39 of the University Act. The
membership of Senate (which includes Deans of Faculties and elected faculty and student
representatives) is spelled out in the University Act. None of the powers of a Faculty
under
 Vancouver Senate 03/04-108
Minutes of February 25,2004
Appendix A: Sauder School of Business Name Change
the University Act, including Senate membership, would be automatically accorded to this
new renamed School (as least according to the University Act).
A second and very important issue is whether a unit such as a school or faculty, can have
a "personal name" associated with it.
Today it is the Sauder School of Business, while future requests might concern the Faculty
of Medicine or Forestry or Applied Science, to name but a few. The question is whether
Senate should establish a list of characteristics of potential names and guidelines as to
how the decision process might unfold.
Part III of UBC Policy #124: Naming, created by a joint Board/Senate committee in 1998
and approved by the Board of Governors later that year, reads:
"Naming of Academic Institutions.
In this section, the term academic institutions includes inter alia faculties, schools, libraries,
programs, centres and institutes. The naming of academic institutions or schools is a sensitive
matter. The Vice-President Academic, before recommending any such naming, must ensure
that the proposed name is compatible with the broader purposes of the university. The Vice-
President Academic must ensure that the autonomy of the academic institution in question and
the academic freedoms to which UBC is committed will be safeguarded. The Vice-President
Academic must also ensure that a significant portion of the total operating budget of the
academic institution in question will be covered by any donation under this policy. In bringing
forward a proposal for the naming of an academic institution, the Vice-President Academic
shall secure the support of the members of the academic institution involved;
The President shall then consult with an ad hoc committee, which shall include the
appropriate Dean(s) where relevant, the administrative head of the academic institution in
question, the Chair of Senate Academic Policy Committee and such other members as the
President shall designate. The proposal shall then be brought to the Board of Governors for its
approval."
B.  Academic Policy Committee Recommendations on the Sauder School of Business Naming
Your Academic Policy committee recommends:
1.   That, in honour of Dr. William Sauder and his many longstanding
contributions to the University of British Columbia and to the Province of
British Columbia;
and
 Vancouver Senate 03/04 -109
Minutes of February 25,2004
Appendix A: Sauder School of Business Name Change
In keeping with the predominant naming practices employed by other North
American peer universities with respect to faculties and/or schools of commerce
and business administration;
Moved:
That the Faculty of Commerce and Business Administration retain its legal
name, and all the powers and responsibilities of a Faculty under the provisions
of the University Act, but that it also be known as the "Sauder School of
Business."
2. That future requests from units seeking to change from one type of academic
entity to another type of academic entity (e.g., school to faculty, faculty to
school, centre to school, etc.) that have implications with respect to academic
governance and the provisions of the University Act be reviewed by the
Academic Policy Committee. Academic institutions include, inter alia, faculties,
schools, libraries, programs, centres and institutes;
and,
That the announcement of any new name resulting from such a change take
place after discussion with the Academic Policy Committee, and approval by
the Board of Governors and the ad hoc committee referenced in Policy #124.
3. That, in recognition of the sensitivity and potential complexity of the naming of
academic institutions or units, Senate encourage the President, in the context of
Policy #124, to include members of the Senate Tributes Committee as part of
the ad hoc committee to be consulted.
That is, in the context of Policy 124, Part III: Naming of Academic Institutions,
penultimate paragraph:
"The President shall then consult with an "ad hoc committee,' which shall include
the appropriate Dean(s) where relevant, the administrative head of the academic
institution in question; the Chair of the Academic Policy Committee, and such
other members as the President shall designate."
4. In addition, the Senate recommends that the following guidelines be used by the
ad hoc committee designated in Policy 124 in reviewing proposals to rename
"academic institutions."
GUIDELINES FOR RENAMING PROPOSALS
At the meeting of the ad hoc committee where such a matter would be discussed, the
Head of the Unit that wished to rename itself should make a presentation. That
presentation should address the following issues:
 Vancouver Senate 03/04-110
Minutes of February 25,2004
Appendix A: Sauder School of Business Name Change
1. What would the extra money associated with this renaming be used to do?
How would this extra money be used to address matters related to one or more
of the pillars of TREK 2000 or 2010} How do these extra resources address
the University's mission statement?
2. The appropriateness of the renaming, i.e., the characteristics of potential
"name." Should such names be those of former Chancellors or Presidents or
major figures in the province or country? Clearly the members of the Tributes
Committee have developed expertise in this domain.
3. The extent to which members of the unit (faculty, students, department heads,
etc.) have been consulted with respect to the possibility of a renaming and a
summary of their responses.
4. The extent to which this renaming is reflective of naming practices at other
Universities.
5. Finally, is this change consistent with the University Act} Have any issues
related to such matters been resolved?
Respectfully submitted,
Richard C. Tees
Chair, Academic Policy Committee

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