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[Meeting minutes of the Senate of The University of British Columbia] Apr 20, 1977

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 6784.
Wednesday, April 20, 1977.
The Eighth regular meeting of the Senate of The University of British Columbia
for the Session 1976-77 was held on Wednesday, April 20, 1977 at 8.00 p.m. in the
Board and Senate Room.
Present:    President D. T. Kenny (Chairman), Dean J. H. M. Andrews,
Mrs. M. F. Angus, Dean D. V. Bates, Mr. D. M. Brousson, Dr. T. H. Brown,
Rev. P. C. Burns, Mr. R. J. Carter, Mr. N. F. Chang, Mr. W. Chow, Dr. R. M.
Clark, Dr. D. H. Copp, Mr. C K. Cramer, Dr. P. J. Dooling, Miss L. R. Erdman,
Mrs. F. Field, Dean W. D. Finn, Dr. C V. Finnegan, Dr. R. F. Gray, Mr. D. P.
Hamilton, Acting Dean S. W. Hamilton, Dr. R. H. Hill, Mr. R. 0. Joseph, Miss A. M.
Katrichak, Dr. R. F. Kelly, Dr. L. Kraintz, Mr. J. Kulich, Dr. P. A. Lusztig,
Dean K. M. Lysyk, Dr. D. J. MacDougall, Dr. C A. McDowell, Dr. M. F. McGregor,
Mr. A. O. McNeil, Dr. J. H. McNeill, Mr. J. F. McWilliams, Dr. H. Mitchell,
Mr. G. R. Moore, Dr. B. N. Moyls, Mrs. M. L. Peters, Dr. J. F. Richards,
Mr. W. A. Rodgers, Mr. J. H. Russell, Mr. P. Sandhu, Dr. R. F. Sharp,
Vice-President M. Shaw, Mr. A. F. Sheppard, Dr. P. Suedfeld, Mr. G. A. Thorn,
Dean G. M. Volkoff, Miss C L. V. Warren, Mr. E. Warren, Dean R. M. Will.
Observer:   Mr. J. A. Banham
Messages of regret for their inability to attend were received from
Chancellor D. F. Miller, Dr. C S. Belshaw, Dr. C B. Bourne, Dr. K. T. Brearley,
Dr. J. D. Dennison, Dean E. M. Fulton, Dr. J. M. Houston, Dean W. D. Kitts,
Mrs. W. T. Lane, Dean P. A. Larkin, Dean S. W. Leung, Mrs. H. McCrae,
Rev. J. P. Martin, Mr. R. F. Osborne, Dr. P. H. Pearse, Dr. M. E. Prang,
Dean B. E. Riedel, Dr. V. C Runeckles, Dr. J. K. Stager, Mr. B. Stuart-Stubbs,
Dr. M. Uprichard, Mr. R. S. Whyte.
Minutes of the previous meeting
Dr. McGregor ) That the minutes of the Seventh regular meeting
Dr. Gray ) of Senate for the Session 1976-77, having been
circulated be taken as read and adopted.
Carried 6785.
Wednesday, April 20,  1977.
Senate Membership
New student senators
The Chairman welcomed to Senate the following student members: -
Agricultural Sciences
Mr. A. O. McNeil
Applied Science
Mr. W. A. Rodgers
Arts
Mr. P. Sandhu
Commerce and Business Administration
Mr. G. R. Moore
Dentistry
Mr. C  K. Cramer
Education
Ms. J. P. Blandford
Forestry
Mr. D. C Bulger
Graduate Studies
Mr. J. H. Russell
Law
Mr. E. Warren
Medicine
Mr. N. F. Chang
Pharmaceutical Sciences
Mr. D. P. Hamilton
Science
Miss L. R. Erdman
Members-at-large: -
Mr. W. Chow
Mr. R. O. Joseph
Miss A. M. Katrichak
Mrs. M. L. Peters
1 vacancy 6786.
Wednesday, April 20, 1977.
Senate Membership    (continued)
Declaration of vacancy
As required under section 36 (6) of the Universities Act, the Secretary
declared the following vacancy on Senate: -
Ms. B.C Errington, Lieutenant-Governor in Council appointee.
From the Board of Governors
Notification of approval  in principle of Senate recommendations - subject, where
applicable, to the proviso that none of the programs be implemented without formal
reference to the President and the formal agreement of the President;   and that
the Deans and Heads concerned with new programs be asked to indicate the space
requirements, if any, of such new programs.
(i)        New courses and course changes in Geophysics and Astronomy recommended
by the Faculty of Graduate Studies.    (P. 6781)
(ii)      Change of name of the Institute of Asian and Slavonic Research to the Institute
of Asian Research.   (P. 6776)
(iii)     Course changes recommended by the Faculty of Graduate Studies.    (P. 6781-2)
(iv)     Course change recommended by the Faculty of Pharmaceutical Sciences.
(P. 6783)
Committee on Prizes,  Scholarships and Bursaries
Dean Volkoff   ) That the new awards listed in the Appendix be
Dr. Copp ) accepted subject to the approval of the Board
of Governors, and that letters of thanks be sent
to the donors.
Carried
Reports of Committees of Senate
Nominating Committee
Dr. Copp presented the report.
Committee to re-examine proposal  to offer a  Bachelor of Medical
Laboratory Science Degree
At its meeting of March 23,  1977 Senate passed a resolution to establish 6787.
Wednesday, April 20,  1977.
Reports of Committees of Senate
Nominating Committee
Committee to re-examine proposal  to offer a Bachelor of Medical
Laboratory Science Degree   (continued)
a committee to re-examine the proposal of the Faculty of Medicine to offer a
Bachelor of Medical Laboratory Science Degree.  The committee recommended
the following membership:-
Miss L. R. Erdman
Dr. D. F. Hardwick
Dr. W. M. Keenlyside
Dr. C A. McDowell
Dr. S. M. Oberg
Dean B. E. Riedel
Dr. P. Suedfeld
Dr. Copp        )
Dr. Kraintz   )
That the recommendations of the Nominating
Committee be approved.
Carried
Replacements on Senate Committees
The committee nominated the following persons to fill vacancies on
Senate committees: -
Academic Discipline
Mr. A. O. McNeil
Mrs. M. L. Peters
Mr. E. Warren
Admissions
Miss A. M. Katrichak
Mr. E . Warren
Agenda
Mr. D. C Bulger
Appeals on Academic Standing
Mr. N. F. Chang
Mr. P. Sandhu
replacing Mr. F. K. H. Gagne
replacing Miss S. E. Hoyles
replacing Mr. J. A. C Swainson
replacing Mr. W. H. Black
replacing Mr. R. J. Ensom
replacing Mr. R. L. Salkeld
replacing Mr. D. Byl
replacing Mr. J. B. Le Huquet 6788.
Wednesday, April 20,  1977.
Reports of Committees of Senate
Nominating Committee
Replacements on Senate Committees   (continued)
Budget
Mr. C K. Cramer
Continuing Education
Mrs. M. L. Peters
Curriculum
Mr. W. Chow
Mr. A. O. McNeil
Mr. P. Sandhu
Extracurricular Activities
Mr. R. 0. Joseph
Nominating Committee
Mr. G.R. Moore
Mr. P. Sandhu
Mr. R. S. Whyte
Tributes
Mr. G.R. Moore
University Library
Mr. W. A. Rodgers
Implementation of the Universities Act
Mr. D. P. Hamilton
Mr. E. Warren
Dr. J . M . Houston
Standards in English
Miss J. P. Blandford
Mr. D. C. Bulger
replacing Mr. G. S. Funt
replacing Mr. H. Buys
replacing Mr. W. L. Broddy
replacing Mr. F. K. H. Gagne
replacing Miss S. E. Hoyles
replacing Mr. C Gedak
replacing Mr. D. Poy
replacing Mr. R. L. Salkeld
replacing Ms. B.C. Errington
replacing Miss J . P. Blandford
replacing Mr. W. H. Black
replacing Mr. D. Byl
replacing Mr. G. S. Funt
replacing Ms. B. C Errington
replacing Mr. H. Buys
replacing Mr. R. J. Ensom
Review of Medical Postgraduate (Residency)  Training Programs
Mr. N. F. Chang
Mr. C K. Cramer
Teaching Evaluation   1976
Miss A. M. Katrichak
Dr. Copp      )
Dean Bates   )
replacing Mr. R. J. Ensom
replacing Mr. J. B. Le Huquet
replacing Mr. D. Byl
That the recommendations of the Nominating
Committee be approved.
Carried 6789.
Wednesday, April 20,  1977.
Reports of Committees of Senate   (continued)
Committee on the  Implementation of the Universities Act
Professor Sheppard presented the reports.
Student elections to the Board of Governors and the Senate
At its meeting of February 16,  1977 Senate passed a resolution that
requests for recounts in the recent elections for student representatives on
the Board of Governors and on Senate be referred to the Committee on the
Implementation of the Universities Act for consideration and recommendation
to Senate.
The committee had considered the question of the authority of Senate
and the Registrar over campus elections and concluded that Section 43 of the
Universities Act gave Senate the jurisdiction over the question of a recount
of the ballots in a Senate or Board of Governors election of representatives.
The following extract from the report outlines the findings of the
committee: -
"1.     The Senate Election
On January 19, 1977 the Registrar supervised an election to Senate of five
students out of a field of nine candidates.  A defeated candidate subsequently
wrote to the Registrar requesting a recount on the ground that an alleged
error in the counting of ballots in the election of students to the Board of
Governors tainted the Senate election.   The Committee has reviewed the
circumstances surrounding the Senate election and is satisfied that the count
was accurate.  Any confusion concerning the results of the Board of Governors
election did not affect the count in the Senate election.   The candidate made
certain other allegations which were, in the Committee's view, unfounded in
fact and irrelevant to the question of a recount. 6790.
Wednesday, April 20,  1977.
Reports of Committees of Senate
Committee on the  Implementation of the Universities Act
Student elections to the Board of Governors and the Senate   (continued)
2. The Board of Governors Election
On the same day the Registrar supervised an election to the Board of
Governors of two students out of a field of seven candidates.   Subsequently
the Student Representative Assembly of the Alma Mater Society (A.M.S.)
passed a resolution requesting a recount of the ballots.   The Secretary/
Treasurer of the A.M.S. sent this resolution to the Registrar.   Neither the
resolution nor the letter stated any reason in support of the recount.   The
Committee is satisfied that the officially announced results of the election
(released on January 21, 1977) were accurate.   The problem was that the
student scrutineers prematurely released the results on the evening of the
election before their accuracy had been checked.  The next day the Registrar's
office discovered arithmetical errors which did not alter the outcome.   Since
the Committee is satisfied that the results which the Registrar officially
announced were accurate, it does not feel that errors in the unofficially and
prematurely released results warrant a recount.
3. Further Submissions
On March 3,  1977 the Registrar, on behalf of the Committee, wrote and
delivered by hand a letter to the Secretary/Treasurer of the A.M.S. asking
for further submissions in support of a recount in either election, to be
received by March 9.   The Committee has not received any submissions and
is advised that none will be forthcoming.
4. Conclusions
The Committee feels that a recount should not be granted automatically upon
request.   Before Senate grants a recount there should be some reason or
likelihood that a recount would lead to a different result.   In respect of these
elections, the requests for recounts had not stated such a ground.   The
Committee's inquiries had not discovered a ground.   The Committee feels
that if a recount is granted it should not be conducted by Student Court but
by an ad hoc committee of the Senate.   Since the election, the Registrar has
kept the ballots secure, in the event of a recount."
Senate agreed to a ruling by the Chairman that since students were
personally involved they be asked to refrain from voting. 6791.
Wednesday, April 20,  1977.
Reports of Committees of Senate
Committee on the  Implementation of the Universities Act
Student elections to the Board of Governors and the Senate   (continued)
Mr. Sheppard   ) That Senate deny a recount of ballots cast in
Dr. McGregor   ) either the Senate or the Board of Governors
elections of January 19,  1977 and that the
Senate authorize the Registrar to destroy the
ballots.
Carried
Student Membership in Faculties
In the report concerning student membership in Faculties it was stated
that the 1974 Universities Act, section 40 (a) required the Faculties to make
rules and regulations governing their proceedings, and that section 40 (b)
required the Faculties to provide for student representation in the meetings
and proceedings of the Faculty.
The committee recommended that the rules and regulations established
by Senate under the old Universities Act, namely the Principles concerning
student membership in Faculties approved by Senate, January 17,  1973, and
the recommendations of the Second Interim Report of the Committee on Student
Membership in Faculties, approved by Senate, April 25, 1973, be rescinded,
but that the Faculties be recommended to adopt them as guidelines until they
have had an opportunity to review them.
Mr. Sheppard   ) That the recommendation of the Committee
Dr. Kelly ) concerning student membership in Faculties
be approved.
Following a brief discussion the motion was put and carried, 6792.
Wednesday, April 20, 1977.
Reports of Committees of Senate
Committee on the Implementation of the Universities Act   (continued)
Vacancies on Senate - representatives of the faculty members at-large
At its meeting of April 21, 1976 Senate defeated the following resolutions: -
- That there shall be deemed to be a vacancy when a member of
Faculty goes on leave for a period exceeding six months, and
- that a faculty member at-large shall be replaced by an election
conducted by the Registrar as early as possible in September or
October each year.
The committee had again discussed Section 36 (4) of the Act:
"Where a vacancy arises on the senate, the vacancy shall be filled,  . . . (b) in
the case of an elected member, in the manner prescribed by senate".   The
committee recommended that Senate prescribe that such vacancies be dealt
with as follows: -
- That a member of Senate, who, by reason of going on leave or for any
other reason, will be unable to attend Senate meetings for a period
exceeding six months, shall so inform the Secretary of Senate,
whereupon a vacancy shall be declared and steps taken to provide for
a replacement.
- That where a vacancy arises with respect to a representative of the
faculty members at-large the Senate Nominating Committee shall make
at least two nominations to Senate and the Senate shall elect the
replacement.
Mr. Sheppard   ) That a member of Senate, who, by reason of
Dr. Clark ) going on leave or for any other reason, will
be unable to attend Senate meetings for a
period exceeding six months, shall so inform
the Secretary to Senate, whereupon a vacancy
shall be declared and steps taken to provide
for a replacement.
In amendment:
Dr. McDowell   ) That the words "exceeding six months" be
Dr. Gray ) changed to read "up to twelve months".
Lost 6793.
Wednesday, April 20,  1977.
Reports of Committees of Senate
Committee on the Implementation of the Universities Act
Vacancies on Senate - representatives of the faculty members at-large
(continued)
In amendment:
Dean Will        ) That the motion be amended to read:-
Dr. Lusztig   ) "That a member of Senate,  who, by reason of
going on leave or for any other reason, will
be unable to attend Senate for six consecutive
meetings, shall so inform the Secretary of
Senate, whereupon a vacancy shall be declared
and steps taken to provide for a replacement. "
Lost
During the following discussion the opinion was expressed that it was
undesirable to remove an elected member from Senate. Members agreed to a
suggestion by the Chairman that the motion be referred back to the committee.
Mr. Sheppard   ) That where a vacancy arises with respect to
Dr. Clark ) a representative of the faculty members at-large
the Senate Nominating Committee shall make at
least two nominations to Senate and the Senate
shall elect the replacement.
Some members felt that in the event of such a vacancy the Faculty
members of Senate should elect the replacement.   It was then agreed that
since the previous motion had been referred back to the committee this
motion should also be referred back until the question had been resolved
as to what period of absence from Senate meetings constituted a vacancy.
Student membership on the Board of Governors
The following resolutions had been referred to the committee:- 6794.
Wednesday, April 20,  1977.
Reports of Committees of Senate
Committee on the  Implementation of the Universities Act
Student membership on the Board of Governors   (continued)
1 • Resolution of the Board of Governors November 2,   1976:
That the Administration be and is hereby requested to take
under review possible amendments to the Universities Act
which, if approved, would have the effect of eliminating
the questions surrounding the eligibility of Board members.
2. Resolution of the S.R.A.  of November 24,   1976:
That AMS urge the University to adopt the following policy:
In the event that a vacancy is created on the Board of Governors
by reason of a student member not returning to studies, the
election of a replacement shall be conducted forthwith, and the
person elected thereby shall continue to hold office as though
elected at the elections the following January.
Senate was informed that the committee had since asked the S.R.A.
to recommend specific changes to the Universities Act to achieve their aims
in connection with the above.   In the meantime the committee recommended
the following action by Senate: -
"That until the Universities Act is changed, a student representative
on the Board of Governors is considered to have vacated his seat on
the Board when he ceases to be a duly registered student at the
University, and that a vacancy for a student position on the Board
be filled immediately by the S.R.A. who will nominate a replacement
to hold office until the next regular election."
It was agreed that the recommendation should be considered in two
parts.
Mr. Sheppard   ) That until the Universities Act is changed, a
Mrs. Peters       ) student representative on the Board of Governors
is considered to have vacated his seat on the
Board when he ceases to be a duly registered
student at the University.
Carried 6795.
Wednesday, April 20,  1977.
Reports of Committees of Senate
Committee on the  Implementation of the Universities Act
Student membership on the Board of Governors   (continued)
Mr. Sheppard   ) That a vacancy for a student position on the
Mrs. Peters       ) Board be filled immediately by the S,R.A. who
will nominate a replacement to hold office until
the next regular election.
It was felt that the replacement should be elected rather than appointed.
In amendment:
Dr. Suedfeld    ) That a vacancy for a student position on the
Dr. McDowell   ) Board be filled immediately by the student
body through an election conducted by the
Student Representative Assembly of the Alma
Mater Society.   The winning candidate to hold
office until the next regular election.
Carried
The motion as amended was put and carried.
Committee on Standards  in English
Reverend Burns presented the report.   It was stated in the report that at the
meeting of April 21, 1976 Senate passed a resolution affirming "that school-level
instruction in basic English composition is not the proper function of the University."
Despite the intention to introduce new admission standards in English composition
in 1979, there would still be some students on campus who would be deficient in
basic composition skills.   These would be first-year students who would be
admitted because of outstanding ability in other academic fields and some transfer
students in the final years of undergraduate work or in the Faculty of Graduate
Studies. 6796.
Wednesday, April 20, 1977.
Reports of Committees of Senate
Committee on Standards in English   (continued)
It was also stated that the University Administration intended to locate all
remedial activities at the Centre for Continuing Education.   The Centre had
already developed ESL (English as Second Language) programs and was
developing its programs for native speakers of English.  At this stage the Centre's
programs emphasized reading comprehension but the Centre was aware of the
need to strengthen its writing skills programs.  The Administration of the Centre
was considering intensive immersion programs or term-long periods of instruction ,
It was felt that it might prove desirable, in the case of students doing remedial
work in English, to limit their enrolment in credit courses.
The following recommendations were contained in the report:-
"1)     That the Centre for Continuing Education be charged with the
responsibility for remedial programs in English after 1979.   This
recommendation includes the following proposals:
a) that there be a Supervisory Board established (with some
representation appointed by the Dean of the Faculty of Arts) to
monitor the curriculum, teaching methods, staffing and standards
for completing the program;
b) that this Board be responsible to the Director of the Centre for
Continuing Education (who makes an annual report to Senate);
c) that students who prove to be deficient in English composition
be required to complete the remedial program before they enrol
in English 100.
2)     That the question of funding this remedial program be examined .  The
Administration of the University seems to expect that students enrolled
in the remedial program will bear the full cost.   The Committee on
English Standards would like to point out that the students under
discussion in this report would have already been admitted to the
University and that the University is requiring them to take this
remedial program.   Furthermore if students are required to pay the
full cost of the remedial program the Committee is of the opinion that
such a policy would severely penalize students of limited means but
with high academic ability." 6797.
Wednesday, April 20, 1977.
Reports of Committees of Senate
Committee on Standards  in English   (continued)
Dr. Burns     ) That the Centre for Continuing Education be
Dr. McNeill   ) charged with the responsibility for remedial
programs in English after 1979, and:-
a) that there be a Supervisory Board
established (with some representation
appointed by the Dean of the Faculty of
Arts) to monitor the curriculum, teaching
methods, staffing and standards for
completing the program;
b) that this Board be responsible to the
Director of the Centre for Continuing
Education (who makes an annual report
to Senate);
c) that students who prove to be deficient
in English composition be required to
complete the remedial program before
they enrol in English 100.
Objections were raised to the use of the term "Supervisory Board".
In amendment:
Dean Will        ) That the Centre for Continuing Education be
Dr. Mitchell   ) charged with the responsibility for remedial
programs in English after 1979, and:-
a) that there be an Advisory Committee
established (with some representation
appointed by the Dean of the Faculty of
Arts) to monitor the curriculum, teaching
methods, staffing and standards for
completing the program;
b) that this Committee advise the Director
of the Centre for Continuing Education
(who makes an annual report to Senate);
c) that students who have been admitted to
the University but prove to be deficient
in English composition be required to
complete the remedial program before
they enrol in English 100.
Carried 6798.
Wednesday, April 20,  1977.
Reports of Committees of Senate
Committee on Standards  in  English    (continued)
The motion as amended was put and carried.
Referring to recommendation 2 Reverend Burns explained that the committee
felt that the funding of this remedial program should be designed so that students
enrolled in U.B.C. should not be charged additional fees for this service.
It was felt that since this was really a budgetary matter the Senate Budget
Committee should be asked to look at it.
Dr.  Burns ) That recommendation 2 be referred to the
Mr. Brousson   ) Senate Budget Committee.
Carried
Committee on Diplomas and Certificates
At its meeting of April 23, 1975 Senate referred guidelines for the establishment
of Diploma and Certificate programs to the Faculties and Schools for review and
comment.   Suggestions were received from various Faculties and these have been
incorporated in the following guidelines:-
I.     Types of Program
1 .     Certificate
(a) A certificate program should, in the main, consist of regular
university courses at the First and Second Year level or specially
prepared courses at this level;
(b) the study program should be the equivalent of between one-half
and one full year of university study (9-15 units);
(c) admission requirements should be secondary school graduation or
maturity. 6799.
Wednesday, April 20,  1977.
Reports of Committees of Senate
Committee on  Diplomas and Certificates
I. Types of Program   (continued)
2.     Diploma
(a) A diploma program should, in general, consist of regular university
courses at the Third and Fourth Year level;
(b) the study program should be the equivalent of one full year or
more of university study (minimum 12 - 18 units);
(c) a first university degree or the equivalent should be prerequisite
but mature applicants particularly suited because of experience
should also be admitted.
II. Criteria for the Establishment of Diploma and Certificate Programs
1. A program should be initiated only if the subject matter is such that the
University appears to be the most appropriate body to offer the instruction.
2. A program must have a clearly defined educational objective and may be
oriented toward a career or professional standing;    it should not be a
set of courses to screen candidates for the Master's degree.
3. A program must have a definite clientele, although the enrolment at any
particular time need not be high.
4. A program would normally be based on the courses already offered in
the University curriculum although provision for special courses and
field-work might be required to fulfil the objectives of the program.
5. Admission requirements should not be rigid.   More important than a
rigorous set of admission requirements is strict adherence to academic
standards in the courses offered.
6. Individual faculties are permitted, notwithstanding the foregoing criteria,
to set up more stringent guidelines if they so decide and receive Senate
approval.
III. Administration
For each certificate or diploma program there should be a program director
to give close supervision to each program and a program committee which
includes staff of the departments concerned. 6800.
Wednesday, April 20, 1977.
Reports of Committees of Senate
Committee on Diplomas and Certificates    (continued)
IV. Instructional  Staff
As far as possible, instruction in diploma programs should be given by
regular members of Faculty but more flexibility in providing instructional
staff could be anticipated in certificate programs.
V. Standards of Achievement
The courses offered should be at the usual academic level of the department
concerned and evaluated at this level.
VI. Supplementary Recommendations
1. That all proposals for the initiation of new programs or for changes in
existing certificate and diploma programs be screened by the Senate
Curriculum Committee.
2. That at the May meeting of Senate the Deans concerned and the Director
of the Centre for Continuing Education report on certificate and diploma
programs under their jurisdiction, giving enrolment in each program
and numbers of students completing studies during the current year.
3. That no new diploma program be initiated which would parallel studies
in a Master's degree course, and that consideration be given to the
conversion of current diplomas such as the Diplomas in Adult Education
and in Counselling, which are practically identical in content to a
Master's degree course in the same field.
4. That Recommendation No. 3. might be fully implemented, the Faculty
of Graduate Studies be asked to consider and to report to Senate on the
revision of admission requirements in order to permit the professional
experience of applicants to offset deficiencies in previous academic
qualifications.
Dr. MacDougall  ) That the guidelines for the establishment of
Mr. Kulich ) Diploma and Certificate Programs be accepted.
In amendment:
Dr. Lusztig   ) That item 4 under "Supplementary
Dean Will        ) Recommendations" be deleted.
Lost
The motion was put and carried. 6801.
Wednesday, April 20, 1977.
Reports of Committees of Senate   (continued)
Committee on Teaching Evaluation  1976
Dr. Moyls reported on the activities of the committee.   He explained that the
terms of reference of the committee were to make specific recommendations with
regard to procedures for teaching evaluation.   The committee had expressed
concern that there could be duplication of work since there existed a President's
committee on Teaching Evaluation which had arisen out of a recommendation in
the report of a previous Senate committee on teaching evaluation.   Dr. Moyls had
therefore contacted the chairman of the President's committee and had then been
asked to serve on it.   The President's committee had been very active and had
brought up-to-date its inventory on teaching procedures being followed by
Faculties throughout the University.   The Senate committee were now in the
process of studying material passed to it by the President's committee.
Dr. Moyls also informed Senate that a questionnaire prepared by students
had been distributed by the students to a small number of faculty members
requesting their opinions and criticism but that the results were not yet available
to the committee.
Faculty of Arts
Policy re changing of grades
At its meeting of February 16, 1977 Senate recommended that the following
proposal be referred to the Deans of the Faculties before any action was taken
by Senate: - 6802.
Wednesday, April 20,  1977.
Faculty of Arts
Policy re changing of grades   (continued)
"In any case in which the grade for a course is changed from that assigned
by the instructor, those making the change must inform the instructor, the
instructor's Department Head and the instructor's Dean, and that Senate be
requested to permit an instructor whose assigned grade has been changed,
to appeal that change to the Senate Appeals Committee."
The following is a summary of responses of the Faculties: -
1. No objection was raised to the proposal.
2. The proposal represents practice in several Faculties.
3. There was no objection to the proposed appeal procedure
but the terms of reference of the Senate Appeals Committee
would need to be broadened to encompass this type of appeal.
4. The proposal would be supported by the Faculties on the
understanding that it was not interpreted as negating the
established practice of the "adjudicated pass".
Dean Will    ) That the policy recommended by the Faculty
Dr. Clark   ) of Arts on the changing of grades be approved.
Carried
Faculty of Commerce and  Business Administration
Proposal  to establish the Urban  Land  Economics  Endowment Fund
Acting Dean Hamilton presented the following proposal for the establishment
of the Urban Land Economics Endowment Fund: -
1. Trust Account
A capital account, to be known as the Urban  Land  Economics Endowment
Fund, will be established at the University of British Columbia effective
April 1,  1977.
2. Policy
The interest from this capital account will be available year to year but
limited in use to those purposes outlined below.  The capital contributed to
this account will not be used for any operating purposes. 6803.
Wednesday, April 20, 1977.
Faculty of Commerce and Business Administration
Proposal  to establish the Urban  Land Economics Endowment Fund   (continued)
3. Purpose and Use of the Funds
Income earned on this endowment fund may be used for any or all of the
following purposes and these purposes may vary from year to year.
(a) To finance a professorship to be known as "	
Professor of Urban Land Economics" in the Faculty of Commerce
and Business Administration.  This professorship must significantly
add to or reinforce existing University programs.   It is a supplement,
rather than a substitute, for funds the University would otherwise
be providing in this field.
This professorship may be either of a visiting nature, a permanent
appointment or the purchase of the services of one of the existing
regular faculty members.   The " Professor in
Urban Land Economics" will be required to teach a minimum of three
units.
(b) The balance of the income earned may be used to provide support for
Urban Land Economics activities, including scholarships, aid to worthy
students, support for research activities, visiting faculty and special
programs and projects.
(c) Any income earned on the fund and not committed during the fiscal
year will be added to the capital in the Endowment Fund.
(d) Additional contributions may be made to the Endowment Fund from
time to time.
4. Administration
The Endowment Fund will be managed by the University of British Columbia
or their appointed representatives.   Each year the Chairman of the Urban
Land Economics Division, in consultation with the Divisional members, will
prepare a proposal for use of current income and a report on the previous
year's use of funds.
An Advisory Council will be established to review the use of the income
generated from this fund.   This Advisory Council shall consist of:
.   Dean, Faculty of Commerce and Business Administration
.   Associate Dean (Academic), Faculty of Commerce and
Business Administration
.   Chairman, Urban Land Economics Division of the Faculty
of Commerce and Business Administration 6804.
Wednesday, April 20,  1977.
Faculty of Commerce and Business Administration
Proposal to establish the Urban  Land  Economics Endowment Fund
4. Administration   (continued)
.   Representative of the President of the University of
British Columbia
.   Chairman, Real Estate Council of British Columbia or
his representative.
5. These initial funds represent the generous gifts made to this University by
our many friends and graduates in the fields of real estate, mortgage lending,
property management and appraisal.   These gifts have been accumulated
over a number of years during which time only the interest was used.
6. In the event the Faculty of Commerce and Business Administration
discontinues the Urban Land Economics option, the Dean and Associate
Dean (Academic) of the Faculty of Commerce and Business Administration
and one representative of the real estate vocation in British Columbia will
prepare a proposal for the future use of income generated from these funds.
It was noted that the name of the professorship would be confirmed after
consultation with the person concerned.
Dr. Hamilton )
Dr. Kelly )
That the proposal of the Faculty of Commerce
and Business Administration to establish the
Urban Land Economics Endowment Fund be
approved.
Carried
Changes  in admissions policies and supplemental examination policies
It was agreed that the proposed changes be forwarded to the Senate Admissions
Committee before any action was taken by Senate.
Restriction of Enrolment
Dr. Hamilton )
Dr. Lusztig    )
That, subject to consultation with the Senate's
Committee on Admissions and the office of the
Registrar, registration in First Year may be
restricted to 515 students and registration in
Second Year be restricted to 480 students.
Carried 6805.
Wednesday, April 20, 1977.
Other business
Bookstore
Mr. Moore drew Senate's attention to a motion passed at the March 17, 1976
meeting of Senate requesting that the Bookstore provide annually at the November
meeting a summary report of its operations.   It was noted that this had not yet
been received.
It was also noted that April 1, had been established as the date the Bookstore
required orders for Faculty textbooks for courses beginning in September and
that this date had now been inserted in the Calendar.
Immigration regulations
Dr. Kelly reported that the new regulations concerning immigration of
Teaching Assistants and Research Assistants were very restrictive and it
appeared that there would be difficulty in awarding T.A. 's and R.A. 's to foreign
graduate students.   Dr. Hamilton stated that he had been in touch with the local
immigration office and had been informed that they would like to discuss the
matter with the President or his designate.
Report of the Committee on Appeals on Academic Standing
Dr. Moyls presented the annual report concerning the activities of the
committee.   Members of the gallery were asked to leave.
Dr. Moyls reported that the committee had considered six appeals.   Three
were concerned with the students' standing in a course or program.  One had been
denied admission to a Majors program and the other two appeals were from graduate
students.   In one case a Master's thesis was not deemed acceptable, and in the other 6806.
Wednesday, April 20, 1977.
Report of the Committee on Appeals on Academic Standing    (continued)
a student had been unsuccessful in several attempts to pass a comprehensive
examination.
Dr. Moyls stated that while all six appeals had been denied the committee
had contacted the departments concerned in two or three cases to make some
specific suggestions.   In one case it had no bearing on the appeal or the validity
but there was a technical deficiency in the calendar and it was suggested that this
be corrected so that the problem would be avoided in the future.   In another case
the failure of the student to maintain the standard required meant that she would
not be able to complete the degree in the time allotted and the department agreed
to the committee's suggestion that steps be taken to assist the student in order that
she could finish the degree.
Dr. Moyls paid tribute to committee members and the Registrar for their
assistance.
The meeting adjourned at 10.35 p.m.
The next regular meeting will be held on Wednesday, May 25, 1977.
Secretary
Confirmed,
Chairman 6807.
Wednesday, April 20,  1977.
APPENDIX
New Awards Recommended to Senate
The Sharon  Louise Brewster Memorial  Scholarship - A scholarship in the
amount of approximately $150 has been established in memory of Sharon
Louise Brewster who lost her life in an automotibe accident at Christmas
1976.   The award has been established by her family and friends and will
be made on the recommendation of the Department of Music.   In making the
award, preference will be given to a student entering the final year of the
program majoring in percussion.   In the event that no student qualifies, the
award may be made to an outstanding student majoring in another field of
music.
The B.C.   Medical Association Archives Scholarship- A scholarship in
the amount of $250 will be made available by the Archives Committee of the
B.C Medical Association to a student in the History of Medicine whose
project will expand the knowledge of B .C 's medical heritage.  The award
will be made on the recommendation of the Faculty of Medicine.
The Canadian Society of Oral Surgeons Textbook Award - A book prize
will be awarded annually to a fourth year student obtaining the highest
average standing during the two clinical years in the subject of Oral Surgery.
The Fraser Valley Regional  Library Bursary - A bursary of $200, from the
Fraser Valley Regional Library, is offered annually to a student entering or
attending the School of Librarianship.   The award will be made to a student
with sound academic standing who shows promise in the field of librarianship
and needs financial assistance.   In offering this bursary the Board of
Management of the Fraser Valley Regional Library pays tribute to Dr. Helen
Gordon Stewart for her manifold leadership in the development of British
Columbia libraries and particularly for her pioneering efforts in the
establishment of regional library service in the Fraser Valley in the years
1930-34.
The Elsie M.   S.  MacCleave Prize - A prize in the form of an opal ring has
been bequeathed by the late Elsie M.S. MacCleave.  The ring will be awarded
to the first female student from Penticton to attain first class honours in either
Russian 100 or Russian 110.
The Merck,  Sharp and Dohme Scholarship in Medicine - Through the
generosity of Merck, Sharp and Dohme of Canada Limited, a scholarship
consisting of $500 prize and the current edition of the Merck Manual will be
awarded to a student in the Third Year of the Faculty of Medicine who, in the
opinion of the Faculty, has shown most promise in the field of therapeutics.

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