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[Meeting minutes of the Senate of The University of British Columbia] 1975-02-19

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 6339.
Wednesday, February 19, 1975.
The Sixth regular meeting of the Senate of The University of British
Columbia for the Session 1974-75 was held on Wednesday, February 19,  1975
at 8.00 p.m. in the Board and Senate Room, Administration Building.
Present:    PresidentW. H. Gage (Chairman), Dean J. H. M. Andrews,
Dean D. V. Bates, Dr. L. L. Bongie, Dr. C. B. Bourne, Dr. C. A. Brockley,
Dr. D. G. Brown, Dr. T. H. Brown, Rev. P. C Burns, Mr. R. M. Buzza,
Mr. C McK. Campbell, Dr. S. D. Cavers, Dr. R. M. Clark, Dr. C. G.
David, Dr. J. D. Dennison, Mrs. F. Field, Dr. C. V. Finnegan, Dr. J. G.
Foulks, Dr. S. M. Friedman, Dean E. M. Fulton, Mr. G. S. Funt, Dean J.A. F.
Gardner, Dr. W. C Gibson, Dr. R. F. Gray, Dean N. A. Hall, Dr. D. F.
Hardwick, Dr. T. D. Heaver, Dr. B. Howard, Miss W. J. Hudson, Dr. J. M.
Kennedy, Dr. L. Kraintz, Dean S. W. Leung, Dr. E. Levy, Dr. D. J.
MacDougall, Mr. D. B. Mackay, Dr. C A. McDowell, Dr. M. F. McGregor,
Dr. P. Merivale, Mr. R. F. Osborne, Miss E. B. Paul, Dr. P. H. Pearse,
Mr. G. J. Peet, Dr. R. A. Restrepo, Dean B. E. Riedel, Dr. C Rosenbluth,
Dr. I. S. Ross, Dr. A. D. Scott, Ms. S. H. M. Smaill, Mrs. C A. Soong,
Dr. J. K. Stager, Dr. K. S. Stockholder, Mr. B. Stuart-Stubbs, Mr. G. A.
Thorn, Dr. M. Uprichard, Dean G. M. Volkoff, Mr. F. C Walden, Dr. W. A.
Webber, Dr. R. L. White, Acting Dean R. M. Will, Ms. K. P. Young.
Observer:   Mr. J. A. Banham
Messages of regret for their inability to attend were received from
Chancellor N. T. Nemetz, Mrs. M. F. Angus, Mr. R. J. Carter, Mr. C. J.
Connaghan, Dean I. McT. Cowan, Dr. N. Epstein, Ms. B. G. Errington,
Dean W. D. Finn, Mr. I. F. Greenwood, Dr. J. M. Houston, Dr. F. R. C
Johnstone, Dr. W. D. Kitts, Mrs. W. T. Lane, Mrs. J. MacD. Lecky, Dr. P. A.
Lusztig, Dr. R. E. McConnell, Rev. J. P. Martin, Ms. C M. Moriarty,
Dr. G. V. Parkinson, Mr. P. S. Plant, Dean M. Shaw, Mr. D. R. Williams. 6340.
Wednesday, February 19, 1975.
Minutes of the previous Meeting
Dr. McGregor  ) That the Minutes of the Fifth regular
Dr. Hardwick   ) meeting of Senate for the Session 1974-75,
having been circulated be taken as read
and adopted.
Carried
Business arising from the Minutes
Admissions Committee - unit credit in a failed year   (P.6306)
At its meeting of September 12, 1974 Senate referred to the committee
the following resolution:
"That in future, students will be granted unit credit
for any course which is successfully completed."
A report concerning this proposal was tabled at the previous meeting.
Dr. Finnegan    ) That the report tabled at the previous
Dr. McGregor   ) meeting (P. 6306) be removed from the
table.
Carried
Dr. Finnegan   ) That the resolution be approved, to apply
Dr. Gray ) to the Faculties of Arts and Science with
effect in the current session (1974-75)
and applicable to earlier sessions on
appeal to the Dean;   that other Faculties
be asked to inform Senate of the advisability
of applying the same principle to them.
In amendment:
Miss Paul     ) That the Faculties be requested to report
Ms. Smaill   ) by the April 23,  1975 meeting of Senate.
Carried
The motion, as amended, was put and carried. 6341.
Wednesday, February 19, 1975.
Business arising from the Minutes
Admissions Committee -  unit credit in a failed year   (continued)
Senate was informed that the following regulation was to be substituted
for the regulation denying credit in a failed year:
"Fail standing will be assigned where a student has
taken a study program of:
(i)   more than 6 units and passed in less than 60
of it;   or
(ii) 6 or fewer units and passed in less than 50% of it."
A request was made that it be made clear that the fail standing would
be assigned for the academic session in which a student was registered
and not to the courses.
Committee on Continuing Education - terms of reference   (P.6312-13)
A report recommending that the following terms of reference be adopted
by the committee was tabled at the previous meeting:-
1. To keep under review the policies and programs of the University
with respect to all its continuing education activities (including
those of the Centre for Continuing Education) and to make
recommendations to the Senate, as appropriate, in this connection.
2. To receive the annual report of the Centre for Continuing Education
and to convey it to the Senate, along with the committee's comments.
3. To undertake other tasks which may from time to time be referred
to it by the President or the Senate.
Dr. MacDougall   )       That the report tabled at the previous
Ms. Smaill )       meeting (P. 6313) be removed from the
table.
Carried 6342.
Wednesday, February 19, 1975.
Business arising from the Minutes
Committee on Continuing Education - terms of reference   (continued)
Dr. MacDougall   )       That the recommended terms of reference
Dean Andrews      )      be approved.
Dr. Dennison reiterated the opinion expressed at the previous meeting
that the terms of reference did not make provision for the committee to
take initiative.
In amendment:
Dr. Dennison    ) That item 1 be amended to read:-   "Both
Dr. McGregor   ) to formulate and review the policies and
programs of the University .. . ".
During the following discussion the opinion was expressed that the
committee had scope for initiative in that it could make recommendations
to Senate.
The amendment was lost.
It was suggested that the role of the committee should include a review
of the progress made in respect of the Senate's policy toward increasing
opportunities for part-time degree studies.
In amendment:
Dr. Pearse   ) That item 1 be amended to read:-   "To keep
Dr. Gibson   ) under review the policies and programs of
the University with respect to all its
continuing education activities including
Senate's policy of reducing restrictions
and expanding the availability of part-time
degree studies, and to make recommendations
to Senate, as appropriate, in this connection. "
Carried
The motion, as amended, was put and carried. 6343.
Wednesday, February 19, 1975.
From the Board of Governors
Senior academic administrative procedures
Senate was notified that the following resolution was passed by the
Board of Governors at its meeting of February 4, 1975: -
That, subject to approval by Senate, a Presidential Advisory
Committee for the recommendation and selection of candidates for
positions as Vice Presidents (Senior Academic Administrators) be
established whose function and composition shall be as follows:
Function:
1. To consider candidates for a Vice Presidential  (Senior Academic
Administrator) position.
2. To advise the President on the choice of a Vice President (Senior
Academic Administrator) in order that he may make an appropriate
recommendation to the Board of Governors.
Membership:
To be composed as follows:
Chairman  - President-Designate
Secretary - To be chosen by the committee from its members
Members    - Three members of the Board of Governors, appointed
by the President in consultation with the President-
Designate
Three members of Senate, elected by Senate
Dr. Scott ) That Senate approve the proposed
Dr. McGregor   ) procedure for the recommendation and
selection of Vice Presidents and that the
Nominating Committee be instructed to
nominate three members of Senate for
election at the March 19,  1975 meeting.
Following a brief debate the motion was put and carried, 6344.
Wednesday, February 19, 1975.
From the Board of Governors    (continued)
Notification of approval  in principle of Senate recommendations - subject,
where applicable, to the proviso that none of the programs be implemented
without formal reference to the President and the formal agreement of the
President;   and that the Deans and Heads concerned with new programs be
asked to indicate the space requirements, if any, of such new programs.
(i)        New courses and course changes recommended by the Faculty of
Agricultural Sciences.   (P. 6274-5)
(ii)      Calendar changes recommended by the Faculty of Agricultural
Sciences.    (P. 6258)
(iii)     Course changes recommended by the School of Architecture.    (P. 6275)
(iv)     New courses, course and curriculum changes recommended by the
Faculty of Education.   (P. 6275-9)
(v)      New courses and course changes recommended by the Faculty of
Forestry.   (P. 6280)
(vi)     New courses recommended by the Faculty of Graduate Studies.
(P. 6280)
(vii)    Revised curriculum recommended by the Faculty of Medicine.
(P. 6259-63)
(viii)  New course. Anatomy 405, recommended by the Faculty of Medicine.
(P. 6263)
(ix)     New course and course change recommended by the Faculty of
Pharmaceutical Sciences.    (P. 6280-1)
(x)      New course and course changes recommended by the School of Physical
Education and Recreation.    (P. 6281-2)
(xi)     Course changes recommended by the School of Rehabilitation Medicine.
(P. 6282)
(xii)    New courses and course changes recommended by the Faculty of
Science.    (P. 6282-6)
(xiii) Program changes recommended by the Faculty of Science.   (P. 6264) 6345.
Wednesday, February 19, 1975.
Committee on Prizes,  Scholarships and Bursaries
Dean Gardner ) That the new awards listed in the Appendix
Ms. Smaill ) be accepted subject to the approval of the
Board of Governors, and that letters of
thanks be sent to the donors.
Carried
Reports of Committees of Senate
Agenda Committee
The Chairman of the Agenda Committee informed Senate that the
Department of English wished to negotiate with the school authorities in
order to administer a test of literacy in the schools in the Spring preceding
the students' entrance to the University.   The Agenda Committee referred
this matter to the Senate Admissions Committee and it was hoped that the
committee would report at the March meeting.
Admissions Committee - Minimal Standards  in Reading and Writing
A report of the Faculty of Arts concerning the problem of students
failing to meet a minimal standard of competence in the use of English had
been referred to the Senate Admissions Committee.   The committee
considered the following recommendations contained in the report:
I. That in future each undergraduate student entering The University
of British Columbia for the first time be required to write an essay
on the basis of which ability to write satisfactorily at the university
level may be determined.
II. That all students judged deficient in writing skills be required to
take and complete successfully a non-credit lab/workshop in
writing;   and that those students lacking a rudimentary knowledge
of English and requiring intensive instruction in grammar and 6346.
Wednesday, February 19, 1975.
Reports of Committees of Senate
Admissions Committee - Minimal Standards in Reading and Writing
II.    (continued)
reading as well as in composition be required to take five hours
per week non-credit instruction in the English language during
their first Fall term, this instruction to be in addition to a maximum
12 units of credit work during that term (those completing the
non-credit course at Christmas would then enrol in a one-term
three-unit section of the required English 100 course, which also
would meet for five hours a week during the Spring term);   and
that other students be required to take the non-credit workshop
concurrently with English 100 (where appropriate) .
It was stated in the report that although the committee was concerned
about the problem to which the Faculty of Arts called attention it was not
prepared to ask Senate to impose upon all undergraduates who entered
the University the testing method and remedial training used in English 100
to identify students who fall below clearly recognized standards in writing.
The committee made the following recommendations:
1. That Faculties may require those students found to have an
inadequate command of written English to enrol in the course to
be given by the Faculty of Arts entitled, Basic Composition
Workshop, a non-credit composition improvement program.
2. That the serious discussions which have been held heretofore by
individuals, by the Department of English, and by the Faculties
of Arts and Education, with English teachers and administrators
in elementary and secondary schools, the community colleges,
and the Department of Education, be continued on a University-
Province level to explore further possible ways of improving
instruction in composition at all levels.
3. That Senate establish a committee with the following responsibilities:
(a)      to develop a U.B.C. view for presentation in Province-wide
discussions on improvement in composition teaching at all
levels; 6347.
Wednesday, February 19, 1975.
Reports of Committees of Senate
Admissions Committee - Minimal Standards in Reading and Writing
3.     (continued)
(b) To review the operation of the basic composition program,
encourage liaison among Faculties concerning enrolment
in the program;   and,
(c) To report to Senate with regard to progress in the U.B.C.
program and in the Province-wide discussions of the
problem of Minimum Standards in Reading and Writing.
Dr. Finnegan   ) That recommendation 1 be approved.
Dr. Gray )
Carried
Dr. Finnegan  ) That recommendations 2 and 3 be approved.
Dr. Ross )
Carried
Nominating Committee
Dr. Bourne presented the report.   At its meeting of January 22, 1975
Senate agreed that a committee be established to review examination
policies and practices generally, with emphasis on Christmas examinations,
and to report not later than the October meeting of Senate.
The following membership had been recommended by the committee:-
Dr. S. D. Cavers
Mrs. F. Field
Ms. A. J. Francis
Dr. E. Levy
Dr. M. F. McGregor
Ms. C M. Moriarty
Mr. R. F. Osborne 6348.
Wednesday, February 19, 1975.
Reports of Committees of Senate
Nominating Committee   (continued)
Dr. Bourne       ) That the recommendations of the Nominating
Dr. McGregor   ) Committee be approved.
Carried
The committee also nominated Rev. P. C Burns to replace
Dr. J. R. Stein on the Senate Admissions Committee.
Dr. Bourne  ) That the recommendation of the Nominating
Dr. Clark      ) Committee be approved.
Carried
Ad hoc Committee on Extracurricular Activities
The final report of the committee was presented by Mrs. Soong.   It
was stated in the report that the committee had been established to examine
Senate's philosophy and objectives vis-a-vis extracurricular activities
and to make recommendations regarding the implementation of same.   The
purpose of establishing the committee was to involve Senate in non-academic
aspects of University activity and to consider improvements to the quality
of University life for students, faculty and staff.
The committee faced two difficulties with the assignment.   The first
was the absence of any explicit statement by Senate on the philosophy
which guides the University in its support of extracurricular activities.
The second was the wide scope of the Senate resolution, since extracurricular 6349.
Wednesday, February 19, 1975.
Reports of Committees of Senate
Ad hoc Committee on Extracurricular Activities    (continued)
is taken to mean any activity, intellectual or other, that is not included
within the academic requirements for a University degree, or calendar
program.   The committee therefore carried out detailed investigations
into a relatively narrow aspect of extracurricular activities, namely
athletics and physical recreation.
The following policy statement was accepted by the committee as
Senate's philosophy on extracurricular activities:
"The University, which has the responsibility to provide students
with a variety of educational experiences, should ensure that the
quality of extracurricular activities is maintained at a level
commensurate with the educational goals of the University."
In order to implement the philosophy the committee felt that the
University must provide support in three areas:   administration, finance
and staffing.
I.     University administration
(a)       Clearer administrative policies with regard to extracurricular
activities need to be established with regard to:
1. The systems of financing.
2. The responsibility for the diverse staffing needs of the
programs.
3. Faculty participation.
4. The use of facilities and equipment.
5. Implementation of regular and effective communications. 6350.
Wednesday, February 19, 1975.
Reports of Committees of Senate
Ad hoc Committee on Extracurricular Activities
I. University administration   (continued)
(b)      The continued violation of the two hour Thursday noon by the
scheduling of lectures, laboratories, seminars, and faculty
meetings results in conflict and frustration for those wishing
to use the time for extracurricular activities.
II. Finance
Inadequacy of the administrative structure commented upon above
gives rise to a number of complaints about finance.   These concern
both the total amount of financial support which is provided and the
priorities which are given to different levels and types of sport.
(a) There is evidence of inequities in the financing of the various
recreation and athletic programs.   The committee feels that an
analysis in some depth by the University administration of the
financing of the men's and women's programs to remove any
inequities would be of value to the University community.
(b) There does not seem to have been consistent application of
clear-cut criteria with regard to:   team travel costs;   grants
for local, national, international competition;   program budgets,
facility rentals.
(c) There is an acute financial shortage in funding for coaching,
equipment, and travel costs, etc., to provide sufficient qualified
teams in extramural athletic programs.
(d) The need for more facilities (both existing and non-existing
types) was made very evident.   The existing facilities are in
several instances dramatically overbooked.
III. Staffing
(a)       There is insufficient staff to provide a consistently high quality
of coaching and support for extramural, intramural and
recreational activities.   There is a particular dearth of women
coaches for women's sport.   It would appear logical that a
deliberate attempt ought to be made to attract into coaching those
persons among faculty, staff, or graduate students who possess
the competence required. 6351.
Wednesday, February 19, 1975.
Reports of Committees of Senate
Ad hoc Committee on Extracurricular Activities
III.   Staffing    (continued)
(b) There is a lack of training programs for coaching.   The School
of Physical Education and Recreation should investigate the
feasibility of designing and conducting basic courses to attract
and instruct potential staff from other areas of the University
community.
(c) At present there is little recognition in the University community
of the services provided to it by faculty, staff, and students who
engage in coaching.   The committee urges, with a minimum of
delay, some recognition of this form of service to the University.
The committee recommended that the following action be taken as soon
as practicable:
1. The University administration, in particular the office of the President,
establish and support the appropriate administrative system (s) consistent
with proper planning, budgeting, and operation of a complete program
of extracurricular activities of this University.
2. That Senate establish a standing committee on Extracurricular
Activities in order to be informed about and to assess continuously all
extracurricular programs.
3. The President and the Faculty Association give immediate consideration
to rewording sections of the Faculty Handbook to recognize the
contribution which faculty members may make to the University beyond
participation in academic affairs.
4. The University actively continue its policy of encouraging individuals
and organizations to donate awards, administered by the Joint Faculty
Committee on Prizes, Scholarships and Bursaries, that recognize
scholarship-level academic achievement and exceptional ability in
artistic or athletic performance.
Mrs. Soong      ) That the report be received.
Dr. Dennison   )
Carried 6352.
Wednesday, February 19, 1975.
Reports of Committees of Senate
Ad hoc Committee on Extracurricular Activities   (continued)
Mrs . Soong ) That recommendations 1, 2, 3 and 4 be
Miss Paul      ) approved.
There was considerable discussion of the wording of recommendation 1;
it was felt that it was open to too many interpretations.
Dean Volkoff        )       That the report be tabled until the
Dr. Rosenbluth   )       March 19,  1975 meeting of Senate.
Carried
Other Business
Results of the election of Convocation members of Senate for the
term   1975-78
The Secretary reported that the following Convocation members had
been elected to serve on Senate:
The Hon. Mr. Justice John Charles Bouck, B.A., LL.B.
Beverly Field, B.A.
Betsy A. Lane, B.A.
Gordon A. Thorn, B.Com., M.B.A., M.Ed.
The meeting adjourned at 10.00 p.m.
The next regular meeting of Senate will be held on Wednesday,
March 19, 1975.
Secretary
Confi rmed,
Chairman 6353,
Wednesday, February 19,  1975.
APPENDIX
New Awards Recommended to Senate
The Roy Daniells Scholarship in Creative Writing - This scholarship
of $250 is open in competition to students in Grade XII in British
Columbia secondary schools beginning studies in any faculty at The
University of British Columbia in the Fall of 1975.   It will be awarded
to a student with a good all-round academic record who shows promise
in the writing of imaginative literature, particularly in the fields of
poetry, prose fiction, or the drama.  Since a special committee considers
this award, the application for this scholarship must be kept separate
from applications for other awards.
Sherritt Gordon Mines  Limited Scholarship in Metallurgy - Each
year, Sherritt Gordon Mines provides $1,000 to provide financial
assistance to students studying Metallurgical Engineering.  Two awards
of $500 each will normally be made each year to students entering any
year of the program in Metallurgical Engineering.   The winners will
be chosen on the basis of both scholarship and need.   A committee
chaired by the Head of the Department of Metallurgical Engineering
will evaluate applications, which should be made not later than July 1.
The Stein Memorial  Prize in Education - A book prize established by
the family and friends of the late Dr. Harry L. Stein will be awarded
to a student who displays outstanding performance in educational
statistics  (Education 482).   The award will be determined annually
upon recommendation of the Director of the Graduate Division of the
Faculty of Education.

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