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Report of the University Librarian to the Senate 2012

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 2011-2012
UBC Library
Report of the
University Librarian
to the Senate 2011-2012
UBC Library
Report of the
University Librarian
to the Senate
Enabling
the future
contents
1. Message from the University Librarian
2. Collections
3. Support
4. Preservation
5. The Digital Agenda
6. Chinese Canadian Stories
7. In-digitization
8. Scholarly Communications
9. Copyright
10. Irving K. Barber Learning Centre
11. UBC's Okanagan campus
12. Partnerships
13. Enabling the future
Appendices
A: Library Staff
B: Library Statistical Summary
C: UBC Library Statement of Expenditures
D: Friends of the Library and the
Irving K. Barber Learning Centre
E: Grant Funding MESSAGE FROM
THE UNIVERSITY
LIBRARIAN
Ingrid Parent, University Librarian
i
*1
I-
■\
1 £
Students gathered in the Irving K.
Barber Learning Centre.
Report  of  the   University
Librarian   to  the   Senate
I
This was the second year of UBC Library's implementation of its strategic plan,
which was introduced in 2010 (please see strategicplan.librarv.ubc.ca for more
information). Since then, the Library has actively pursued five strategic directions:
Enhance Student Learning; Accelerate Research; Manage Collections in a Digital
Context; Engage with Community; and Create an Exceptional Work Environment.
These directions also align with Place and Promise, the strategic plan for UBC as a
whole (please see strategicplan.ubc.ca for more information).
UBC Library conducted four service reviews in 2011 - for Circulation Services,
Reference Services, Technical Services and Library Services and Information
Technology - to ensure that the organization will continue to meet user needs, fulfil
strategic objectives, and underline its standing as a 21st-century information and
research organization. Resulting reports and recommendations have been made,
and the Library anticipates moving forward on these in the next fiscal year.
The Library also produced its second annual Community Report, an overview of the
strategic plan's progress. Report highlights included a Coaches Corner program to
help students plan for academic success; an update on cIRcle, the digital repository
for UBC's research and teaching materials that the Library launched in 2008;
profiles of innovative First Nations and B.C. newspaper digitization initiatives; and a
professional development pilot that enables Library staff to gain new skills through
internal learning opportunities.
As user needs have evolved, libraries have responded by re-envisioning their
physical presence. As part of this process, UBC Library unveiled innovative new
spaces during the past year, including the refurbished main floor at Koerner Library.
With a cache of computers, inviting study carrels, informal meeting tables, soft-
seating areas, a fireplace, a popular reading display and more, this invigorating
space is ideal for individual and group study.
Meanwhile, the Faculty of Law's new space - entitled Allard Hall - opened in
September; it includes a new Law Library that serves as a vital academic hub for
students and the legal community. Highlights include up-to-date technology for
teaching and research, natural lighting, group study rooms, a teaching room and
adequate space for a growing student and faculty body.
Those are some of the highlights at UBC Library for 2011/12 - I invite you to read
the rest of this report for updates on collections, support, the digital agenda, the
road ahead and more. Finally, I would like to offer my sincere thanks to all of the
Library's staff for their contributions over the past year. Their efforts ensured that
UBC Library remained on track with its strategic plan, and continued to offer the
excellent resources and services that define a 21st-century research organization.
Table  of Contents  |  Appendices COLLECTIONS
Kaisei chiri shoho ansha
nozu (Elementary
geography). Map from
the Japanese Maps
of the Tokugawa Era
collection.
UBC Library's total collections in fiscal 2011/12 grew to more than 6.5 million items. More than 70 per
cent of the Library's collections budget was spent on licensing or acquiring electronic resources - a
reflection of the ever-growing importance of online research Researchers and other users of UBC
Library now have online access to more than 1,400 databases, more than 200,000 unique e-joumal
titles and nearly 950,000 e-books.
The decreased borrowing of physical material was offset by an increase in electronic resource use, the
continuation of a decade-long trend. There were nearly 10 million e-book and e-joumal article
downloads in 2011/12 (averaging more than 125 downloads for every UBC student, staff and faculty
member). In addition, the Library continually adds to its locally digitized collections, made freely
available to researchers on campus, in the province and around the world (for more, please see "The
Digital Agenda" section on page 5).
The Library purchased a number of important digital collections, including the entire Springer e-book
archive dating to 1820. As a result, about 45,000 core math and science books should be accessible
online by December 2012.
The total number of items in cIRcle (cirde.ubc.ca) - the open access digital repository for the University's
research and teaching materials from faculty, graduate and undergraduate students - grew to 40,700.
cIRcle has made great strides since its beginnings five years ago; as of the last fiscal year, it ranked 15th
among top U.S. and Canadian repositories, and 36th among 1,435 repositories worldwide. Users
around the globe can now access thousands of UBC graduate student theses from years past, thanks tq
the completion of the Library's Retrospective Theses Digitization project. As a result, online access is
available to virtually all UBC theses created between 1919 and 2007. There are more than 32,000 such
theses in cIRcle, showcasing more than five million pages of UBC graduate student research. In
addition, since 2008, UBC graduate students have submitted their theses online to cIRcle, totalling
about 5,000 additional titles. These have been viewed and downloaded hundreds of thousands of
times - an invaluable outcome of cIRcle's efforts to store and share UBC's knowledge creation.
The Library's Rare Books and Special Collections (RBSC) division acquired some outstanding resources
by purchase and gift. Highlights included:
a first edition of Pride and Prejudice by Jane Austen;
a copy of The Native Races of North America (1895) annotated by Thomas Crosby, the early missionary
books on the Doukhobors, such as the Rules and Membership Book of the Russian Workers Club of Maxirrj
Gorky, printed in Nelson, B.C. in 1932;
a collection of Canadian government documents on railway development in North America;
and a small but rich collection from Tommy Brayshaw that includes books on fly fishing, early books on
Brayshaw's birthplace of York and a unique copy of a book on the flora of B.C.
Douglas Coupland made additions to his archive, which he donated in 2010. The latest grouping
includes collages developed for an early website. Dr. Wallace Chung added a segment of the sealing
archive of Charles Spring to the Chung Collection, along with documents on the Bering Sea
controversy, and the Esquimalt and Nanaimo Railway.
An archival collection on book design assembled by Robert R. Reid, one of Canada's most notable book
designers, arrived, as did the archive of Arsenal Pulp Press, the B.C. book publisher. John Keenlyside
donated another segment of documents on the early legal history of B.C., and Dr. Stephen Drance, a
former Head of UBC's Department of Ophthalmology, donated 18 B.C. maps and charts dating from
1572 to 1856.
RBSC exhibitions focused on topics including the Governor General's Literary Awards, the 400th
anniversary of the King James Bible and Charles van Sandwyk, the acclaimed artist and illustrator.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices SUPPORT
significant fundraising
Detail from the Puban
collection in UBC's
Asian Library.
With dual goals to raise $1.5 billion and double the number of alumni engaged with the
University by 2015, the campaign supports student learning, research excellence and
community engagement at UBC's Vancouver and Okanagan campuses.
UBC Library is a keen participant in the campaign, and is well-positioned to raise $25
million by 2015 to support a range of initiatives at branches including the Asian,
Woodward and Koerner libraries. The Library also has plans to expand its digital
collections and to steward existing print collections so they remain accessible to future
generations.
One highlight of fiscal 2011/12 involved the donations of notable film collections, which
are now being housed and preserved by UBC Library, thanks to the generosity of B.C.
donors. Videomatica - a long-loved local video rental store that specialized in rare and
esoteric titles - donated the bulk of its 28,000 DVDs, 4,000 VHS titles and 900
Blu-rays to UBC. The collection will be housed at UBC Library with more than 5,000
duplicates available at UBC's Department of Theatre and Film. Simon Fraser University
received about 2,800 documentaries. The collection, valued at approximately $1.3
million, includes feature films, literary adaptations, cult and art films, foreign films from
more than 75 countries, Canadian works and selections from the Vancouver
International Film Festival.
Meanwhile, one of the largest private film collections in Canada, and a fascinating
document of rural B.C., came to UBC Library thanks to a donation from the Halleran
family and the support of community partners including Columbia Basin Trust (CBT).
The Halleran Collection, valued at $750,000, consists of about 200 nature-oriented
video programs produced in British Columbia over the decades - first by Mike Halleran
and then by his son Terry. These shows, known collectively as the Westland series, were
broadcast by the Knowledge Network from 1984 to 2007. They examine a broad range
of issues associated with forestry, freshwater fishing, endangered species and
ecosystem restoration. The donation also includes an extensive library of 2,000 source
tapes.
UBC Library is grateful for the generosity of its donors, who provide valuable
funding for many projects and gifts-in-kind that enhance collections.
Please see Appendix D for further donor details.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices PRESERVATION
A collection of gradualsand chants from
Rare Books and Special Collections.
This Trans-Canada Limited poster
is just one of many in UBC
Library's Chung Collection. Almost
10,000 items have been digitized
and are freely available online,
chung.library.ubc.ca
Strengthening and preserving collections to meet changing curriculum
and research needs is a key objective at UBC Library.
Accordingly, the Librarian of Preservation and Collection Management
Programs, appointed in 2011, has worked to ensure that UBC Library will
be a leader in Canada regarding the preservation and maintenance of its
collections, regardless of format and location.
Priorities were established in the areas of disaster response, policy
development, environmental control, demonstration projects, education
and collection care. Tasks included updating the Library's Collections
Disaster Recovery Manual, re-housing material in Xwi7xwa Library's
archives, undertaking a condition assessment of rare books in the Asian
Library, monitoring temperature and humidity in key locations, and
organizing a staff training workshop on book repair. A special program
with Peking University Library has increased UBC Library's capacity to
repair its Chinese rare books.
An inventory program that began in Koerner Library and the Irving K.
Barber Learning Centre continued this year, with work completed at the
Education, Music and David Lam libraries, and nearing completion at
Woodward Library. The program was established to increase collections
access and findability, and to prepare for transitions to digital formats and
high-density storage models.
Over the past year UBC Library worked with a Lower Mainland open
source software company to preserve the Library's locally created digital
collections on a long-term basis. As a result, a preservation system is
being developed to ensure that the Library's digitized and born-digital
holdings will be maintained for current and future generations of users.
Report  of  the   University
Librarian   to  the   Senate
Table  of Contents  |  Appendices DIGITAL AGENDA
A Digital Initiatives Librarian
works on digitizing audio records.
f#
•••7
The Digital Initiatives Unit is a key part of the Library's strategy to support
teaching, research and learning at UBC.
Its goal is to create sustainable, world-class programs and processes that
promote digital scholarship, make UBC research and digital collections
openly available to the world and ensure the long-term preservation of UBC's
digital collections.
The Digitization Centre, located in the Irving K. Barber Learning Centre,
opened in spring 2011. In September, the Library hired three Digital Project
librarians to work in the Centre and oversee various digitization projects.
Fascinating aspects of B.C. history can now be shared with users near and far
thanks to unique digital initiatives. More than 45,000 pages chronicling
B.C.'s past are available online thanks to the British Columbia Historical
Newspapers Digitization Project. The project, generously supported by a
private family foundation, features digitized versions of 24 historical papers
from around the province, with plans to add more in the future. The titles,
which range from the Abbotsford Post to the Phoenix Pioneer, date from 1865
to 1924. All are available for free online viewing at historicalnewspapers,
librarv.ubc.ca
The B.C. Bibliography project focuses on making early British Columbia
material available online through digitization, starting with rare and unique
historical materials. More than 150 books, pamphlets and ephemera have
been digitized to date. Project partners include the Vancouver Public Library,
the University of Victoria Library and Simon Fraser University Library. For
more information, please visit bcbib,librarv.ubc.ca
"The B.C. Historical Newspapers Digitization Project is an
excellent example of UBC Library advancing its digital agenda
and connecting with communities at UBC and around the
province."
- Allan Bell, Director of Digital Initiatives
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices CHINESE
CANADIAN
STORIES
v
The Library's Chinese Canadian
records include a fascinating range
of material, ranging from worker
ads to personal correspondence
and scrapbooks.
Chinese Canadian Stories: Uncommon Histories from a Common Past is a
collaborative initiative focusing on the legacies of Chinese Canadians. The
project received a $900,000 grant from Citizenship and Immigration Canada's
Community Historical Recognition Program in 2010. While no new funding has
been provided, the initiative will continue to operate until September 2012
through existing project funds supported by in-kind contributions from UBC
Library and Simon Fraser University (SFU) Library.
One of the project's highlights is the Chinese Head Tax Register - a database of
97,123 Chinese who entered Canada from 1885 to 1949. The register allows
users to search for information such as personal names, village and country of
birth, date of registration, port of arrival, vessel name and more, and was
developed in collaboration with SFU Library and the support of Library and
Archives Canada.
Chinese Canadian Stories jointly developed the Gold Mountain Quest online
learning game with students and graduates from Vancouver's Great Northern
Way Campus. The game aims to engage young players, typically from Grades
5 to 7, by enabling them to experience life as a Chinese Canadian youth in 1910
and explore historically accurate culture in the fictional town of Gold Mountain.
In the past year, Chinese Canadian Stories staff held more than 10 community
workshops in the Lower Mainland. Several workshops on oral history research,
filming and digitization catered to high school students, independent
researchers, community elders and members of the public interested in
preserving family histories.
Visit chinesecanadian.ubc.ca to play the interactive game, check out
upcoming events and learn more about the project.
The Gold Mountain Quest interactive game can be
downloaded or played online.
chinesecanadian.ubc.ca
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices IN-DIGITIZATION
"V?
The entrance to UBC's Xwi7xwa
Library, the only Aboriginal branch
of a university library in Canada.
Khelsilem Rivers, an intern at
UBC's Museum of Anthropology,
is working with the Library to
preserve cultural heritage.
indigitization.ca
The In-digitization project is helping First Nations communities
prepare their cultural materials for the digital age. The project is a
partnership between the Learning Centre, the First Nations
Technology Council, the First Nations House of Learning at UBC,
the Museum of Anthropology (MOA), the School of Library,
Archival and Information Studies (SLAIS) and three B.C. First
Nations communities - Heiltsuk, Ktunaxa and 'Namgis.
One of the project's highlights is an online "toolkit" for the
digitization of First Nations cultural materials. The kit is a how-to
resource, with audiocassette digitization equipment and software
available for lending to participating communities.
Vis
Visit indigitization.ca to learn more.
"By supporting First nations communities, we are
safeguarding future generations access to valuable
community information."
- Mimi Lam, Digital Projects Librarian
"This system will assist [First Nations] in preserving
and digitizing their own valuable oral histories and
language recordings."
- Khelsilem Rivers, intern
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices SCHOLARLY
COMMUNICATIONS
X
\!
Woodward Library's lower level
provides a welcome space for study
and research.
The Scholarly Communications Steering Committee, created and co-chaired
by UBC's University Librarian and the Provost of UBC's Okanagan campus,
includes 26 members with representation from all faculties and colleges,
along with Library and student representation. The Steering Committee
pursued three priorities: open access, scholarly publishing, and tenure and
promotion in the digital age. An open access position statement was tabled
and discussed, and is expected to be submitted at a future Senate meeting.
A report on university publishing was submitted, and recommendations will
be considered in the coming year. Committee members also produced a
report detailing the challenges facing promotion and tenure committees,
which are increasingly presented with newer forms of scholarship (including
websites, wikis, blogs, social media, e-books, e-journals and more) and
evaluation metrics.
The Innovative Dissemination of Research Award, established by the Library
in 2010, honours UBC faculty, staff and students who expand the boundaries
of research with new tools and technologies for dissemination. Dr. Dirk
Zeller, Mr. Ar'ash Tavakolie and Dr. Daniel Pauly of the UBC Fisheries Centre
were the 2012 award recipients for The Sea Around Us Project portal
(seaaroundus.org) This project aims to assess, document and
communicate the impact of fisheries on the world's marine ecosystems, and
propose measures to ensure globally sustainable fisheries. The award
winners were formally recognized at the Celebrate Research Awards Gala in
March.
UBC Library co-ordinated Open UBC, which showcased a week of events in
October involving UBC researchers, faculty, students and staff. Open UBC is
held in conjunction with International Open Access Week, which encourages
the academic community to share and learn about open scholarship
initiatives locally and worldwide.
The Innovative Dissemination of Research Award is awarded
on an annual basis.
scholcomm.ubc.ca
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices COPYRIGHT
Copyright affects faculty,
staff and students at UBC.
The UBC copyright compliance strategy was developed by the Library, in
partnership with other campus units, to support the University's decision to opt out
of the Access Copyright interim tariff after August 31, 2011.
The strategy included:
co-ordinating activities through a cross-campus Copyright Advisory Group;
developing and delivering educational programs and "just-in-time"
resources for faculty, students and staff on copyright obligations and
procedures;
enhancing instructional support for faculty to update materials and ensure
appropriate permissions have been obtained for digital materials;
establishing a central permission service that clears and tracks copyright for
everyone at the University;
providing a new course pack service that enables the timely distribution of
print materials through the UBC Bookstore;
and strengthening relationships with other Canadian universities around
copyright matters.
Members of the copyright team worked one-on-one with members of the UBC
community to ensure that teaching and instructional materials are copyright
compliant.
Learn about the new copyright guidelines at
copvright.ubc.ca
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices *..
IRVING K BARBER
LEARNING
CENTRE
.
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in
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ilj
The Irving K. Barber
Learning Centre —
engaging with users
at UBC and beyond
Dr. Irving K. Barber, the principal donor for the Irving K. Barber Learning Centre and a passionate
supporter of education and research in British Columbia, passed away in April 2012. Dr. Barber was a
visionary thinker with a strong commitment to strengthening B.C., improving the quality of life for its
residents and providing an enriched university experience for students. His gift of $20 million was
largely responsible for the development and construction of the Learning Centre — a facility
dedicated to enhancing the student experience, and fostering the intellectual, social, cultural and
economic development of the people of British Columbia and beyond. UBC Library is ever grateful for
the generosity of Dr. Barber and his wife Jean.
The Learning Centre's programs and services continue to focus on student and community
engagement. The Chapman Learning Commons (CLC), located in the Learning Centre, provides
learning technology and multimedia support as well as access to tutoring, academic coaching and
learning services. Partners include AMS Tutoring, the UBC Writing Centre and UBC Student
Development.
The Learning Centre partnered with UBC groups to provide free and public lectures, exhibits,
dialogues and debates, including the Lifelong Learning Series and the Health Information Series. The
Robson Reading Series — a partnership involving UBC Bookstore and the Learning Centre — hosted a
selection of authors, and these free public events were held at UBC's Robson Square and Vancouver
campuses.
Supporting rural and remote economic development is another priority for the Learning Centre. The
Small Business Accelerator (SBA) — an online portal curated by business librarians that provides access
to resources and information for entrepreneurs and small businesses in B.C. — has attracted nearly
22,000 online visits from 91 different communities across B.C., and more than 29,000 visits across
Canada, since its November 2010 launch.
The Rural Community Learning Initiative, now in its third year, is a partnership between UBC's Sauder
School of Business, the Community Learning Initiative and the Learning Centre (the Learning Centre
provides funding and tools, such as the SBA, to support the initiative). Sauder students participate in
service learning projects in rural B.C. communities, matching marketing and business-planning skills
with local expertise. More than 286 Sauder students (40 at the MBA level) have worked with
communities including Pemberton, Port Alberni, Courtenay, Campbell River, Tofino, Doig River,
Ucluelet, Atlin and Terrace.
The Learning Centre is working with learning and cultural organizations across B.C. to build a digital
infrastructure enabling communities to share their legacies and stories. In 2012, the British Columbia
History Digitization Program (BCHDP) surpassed the $1-million funding mark; the program, launched
in 2006, provides matching grants to support projects that make B.C. historical materials freely
accessible to the public. This year, nearly $188,000 in matching funds was allocated for 23 projects
throughout the province. In total, the BCHDP has awarded more than $1 million for 120 grants over
the past six years, representing a significant investment in B.C. communities.
The Learning Centre provides the administrative home, staffing and funding to support the B.C.
Digitization Coalition, a community-based partnership between organizations and stakeholders
interested in improving access to cultural and historical resources in the province.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices UBC'S
OKANAGAN
CAMPUS
UBC's Okanagan Library sits
at the centre of campus.
Students gather at one of the
welcoming spaces at the
refurbished Okanagan Library,
librarv.ubc.ca
^novations at the Okanagan campus began in September and are
to continue in the coming year. The collection support area on the
third floor was expanded, and special collections material was placed in a
temporary location. In February, work on the second floor for a new staff area
was completed.
The Southern Medical Program (SMP) at UBC Okanagan began in fall 2011
and became the fourth site in UBC's distributed medical undergraduate
program, which includes the Vancouver-Fraser Medical Program at UBC
Vancouver, the Northern Medical Program at the University of Northern
British Columbia and the Island Medical Program at the University of Victoria.
Key highlights included the development of print/electronic reserves and
clerkship collections, collaboration on a pilot project investigating the use of
mobile learning devices in the SMP anatomy lab, and a partnership with
Interior Health Library to develop a new interdisciplinary library at the
Kootenay Boundary Regional Hospital in Trail, B.C., to support staff,
physicians, students, residents and clinical faculty.
The Centre for Scholarly Communication at the Okanagan campus opened in
July to support graduate students and upper-level undergraduate students as
they share their research with the academic and broader communities. The
Centre, a two-year pilot project, is housed in the Library, and reports to the
Chief Librarian and the Director of the Centre for Teaching and Learning at the
Okanagan campus. It offers special programming, workshops, writing groups
and one-on-one consultations. Highlights included a series of talks entitled
"Editor's Forum," where editors spoke to students about the scholarly
publication process; a panel on the use of digital media to conduct and
disseminate research; and a four-day Boot Camp consisting of workshops and
other events to help students with writing projects.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices PARTNERSHIPS
Students can work
collaboratively in many
Library spaces.
In today's increasingly interdependent world, collaboration is key
Library is involved in an array of partnerships and projects.
The Library is a member of various regional and national organizations, including
the Canadian Association of Research Libraries, the Association of Research
Libraries in North America, the British Columbia Electronic Library Network, the
B.C. Digitization Coalition, the Pacific Rim Digital Library Alliance and more.
Two major North American research and management programs met at UBC
Library in recognition of its Library's innovations and digital projects. In
November, UBC Library hosted a Research Libraries Leadership Fellows (RLLF)
Institute focused on the theme of the university and community engagement.
The RLLF program brings together leaders from North American research
libraries who are planning to become library directors. Participants explored how
community engagement has become a key strategic area for many institutions,
and the types of initiatives academic libraries have developed to support
engagement beyond campus.
In January 2012, UBC Library hosted 15 CLIR (Council on Library and Information
Resources) Fellows as part of a two-day Postdoctoral Fellowship in Academic
Libraries Program. The Fellows - post-doctorate researchers generally in the field
of digital humanities - work on projects that strengthen connections between
academic library collections and their use by faculty and researchers.
From February through April, UBC Library hosted the Retell, Rethink, Recover
exhibition to commemorate the March 2011 disasters that struck Japan. A
complementary display featured portraits of earthquake survivors, a project
sponsored by the Japan Foundation and Shiseido, the cosmetics company. In
addition, a free one-day conference co-sponsored by UBC's Department of Asian
Studies was held in March and featured talks from scholars on Japan, and
personal accounts from UBC students, faculty and alumni.
Report  of  the   University
Librarian   to  the   Senate
Table  of Contents  |  Appendices ENABLING THE FUTURE
These are challenging and exciting times for UBC
Library — and, indeed, for research libraries throughout
North America. Technology continues to evolve at a
rapid pace. Services and collections are consolidating
as organizations grapple with budgetary pressures.
Student learning is becoming more group-focused,
more multidisciplinary and more attuned to the online
environment. The demand for additional electronic
resources, and unfettered access to those resources,
continues to grow. Physical spaces involve more than
matters of infrastructure — they are also viewed
through the lense of engagement, allowing and
encouraging users to interact and connect with each
other, and with the Library's staff and collections.
In response to this dynamic environment, UBC Library
has been busy implementing changes since its strategic
plan was introduced in 2010. The coming year will see
further steps taken to provide the services, programs
and operations that define a 21st-century research
library. These steps will also be taken within a fiscal
context that foresees the Library achieving a balanced
budget by the end of fiscal 2014/15.
Upcoming changes include:
• a review of service models and the potential
consolidation of certain branches within the
UBC Library system into related clusters;
• the closure of the Robson Square branch (virtual
access to Library collections and a book delivery
service will remain);
• and the building of an Integrated Research
Library (IRL) facility on the south campus that
will enable low-use books to be moved out of
core campus areas. This will reduce the Library's
collection footprint, and increase research and
learning spaces for students and faculty at
prime locations. The IRL may also act as a
"last-copy" facility in partnership with other
local and national libraries.
These are major and necessary steps for the Library to
take in order to continue offering excellent resources
and services, and to secure a sustainable financial
foundation for the future. We look forward to engaging
with the UBC community as we develop our services,
collections and spaces.
When I arrived at UBC Library in 2009, one of my top
priorities was to implement an ambitious and
innovative digital agenda. We have taken many steps to
achieve this goal, and will continue to do so in the
coming year, thanks in no small part to donor and
foundation support. Plans include the implementation
of a digital preservation system and the establishment
of a workflow process that will enhance the Library's
ability to upload content easily to cIRcle, the
University's digital repository.
The upcoming year will mark my second and final year
as President of the International Federation of Library
Associations and Institutions (IFLA). A Deputy
University Librarian was appointed to direct the Library
when I am away on IFLA-related business, and this
arrangement will continue for the duration of my IFLA
presidency.
It has been a great honour to serve as the first
Canadian to head IFLA, which is the only organization
that speaks for library associations, institutions and
librarians around the world (please see ifla.org for more
information). I look forward to upcoming highlights,
including two events scheduled to be held at UBC's
Vancouver campus: an IFLA Presidential meeting on
Indigenous knowledge, and a UNESCO conference on
digitization and preservation in the digital age.
On a related note, UBC Library will co-host the fifth
WCILCOS International Conference of Institutes and
Libraries for Chinese Overseas Studies, along with Ohio
University Libraries. This event will serve to recognize
an expanding field of study, and facilitate interaction
between scholars and librarians around the world - yet
another example of the value of collaboration.
UBC Library, then, looks forward to enabling the future.
Granted, some storm clouds lurk on the horizon -
concerns include the lack of a sustainable budget
model for UBC Library, the rising cost of electronic
resources, the instability of business models in the
publishing world and the presence of competing forces
such as Google (whose mission "is to organize the
world's information and make it universally accessible
and useful"). That said, there are plenty of reasons to
remain positive about the prospects for UBC Library,
and for research libraries in general. Physical collections
of books will not only remain, but endure. Digitization
will continue to enhance the accessibility and
availability of materials, and broaden the scope of
library offerings. Libraries will remain popular hubs for
study, research, collaboration and reflection.
I am excited to lead UBC Library as it continues to
respond to a constantly changing environment, while
remaining focused on our most important stakeholder:
the library user.
Ingnd Parent
University Librarian
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices Appendix A
LIBRARY STAFF
(April 12011 - March 31,2012)
HEADS AND BRANCH LIBRARIANS
Art + Architecture + Planning - D. Vanessa Kam
Asian Library - Eleanor Yuen
Biomedical Branch Library- Dean Giustini
Borrower Services, Circulation - Lynne Gamache
Borrower Services, Interlibrary Loan - David Winter
Chapman Learning Commons - Julie Mitchel
Collections - Jo Anne Newyear Ramirez
Communications and Marketing - Linda Ong
David Lam Management Research Library - Jan Wallace
Education Library - Christopher Ball
Hamber Library - Tricia Yu
Humanities and Social Sciences Division - Acting Head, Keith Bunnell; Interim Head,
Trish Rosseel (effective October 2011)
Irving K. Barber Learning Centre - Simon Neame
Law Library - Sandra Wilkins
Library Digital Initiatives - Allan Bell
Library Systems and Information Technology - Renulfo Ramirez
Music Library - Kirsten Walsh
Rare Books and Special Collections - Ralph Stanton
Robson Square Library - Leonora Crema
Science & Engineering - Aleteia Greenwood
St. Paul's Hospital Library - Barbara Saint
Technical Services - Acting Head, Tim Atkinson; Interim Head, Jo Anne Newyear Ramirez
(effective December 2011)
UBC Okanagan Library - Melody Burton
University Archives - Chris Hives
Woodward Library and Hospital Branch Libraries - Interim Head, Kathy Hornby
Xwi7xwa Library - Ann Doyle
LIBRARY EXECUTIVE TEAM
University Librarian - Ingrid Parent
Deputy University Librarian - Melody Burton
Associate University Librarian, Collections - Jo Anne Newyear Ramirez
Associate University Librarian, Planning and Community Relations - Leonora Crema
Associate University Librarian, Research Services - Lea Starr
Associate University Librarian, Library Systems and Information Technology - Renulfo Ramirez
Director, Communications and Marketing - Linda Ong
Director, Finance and Facilities - Corey Sue; Jean-Paul Eidsvik (effective March 2012)
Director, Human Resources - Deborah Austin; Interim Director, Ina Reiche (effective July-
October 2011); Keith Kawa (effective October 2011)
Director, Irving K. Barber Learning Centre - Simon Neame
Director, Library Digital Initiatives - Allan Bel
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Appendix B
LIBRARY STATISTICAL SUMMARY (includes Okanagan Campus)
(April 1,2011 - March 31,2012)
2011-12
2010-11
Library Collections
Total Volumes
6,478,708
6,358,773
Digital Collections
E-books
943,945
875,670
E-joumal titles
205,237
157,545
cIRcle (includes e-theses)
40,702
31,700
Other Formats
Archives (metres)
4,141
4,097
Audio/visual, cartographic, g
raphic
887,594
883,655
Microforms
5,320,985
5,310,799
Services: Teaching and
Learning
Classes
1,610
1,288
Participants
39,658
35,941
Online classes
17
17
Online participants
5,317
4,167
Total questions answered
142,119
170,621
Online reference
14,627
18,591
Loans
1,814,063
2,041,785
n-person visits
4,034,245
3,946,457
Website visits
6,238,795
6,878,700
Staff (FTE)
Librarians*
91
88
Management and Professional (M&P)
40
38
Support Staff
157
161
Student employees
35
39
Total FTE All Staff
323
326
* Includes Librarians on study leave
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Appendix C
UBC LIBRARY STATEMENT OF EXPENDITURES - VANCOUVER CAMPUS
Fiscal year April 1,2011 - March 31,2012, figures listed in thousands of dollars.
Year
Salaries
Benefits*
Collections
Other
Total Expenditures
Revenue   !
36,376
surplus/Deficit
2007/08
13,727
N/A
12,488
3,382
29,598
6,778
2008/09
15,291
N/A
15,030
4,120
34,441
33,598
(843)
2009/10
16,432
N/A
14,138
4,290
34,861
33,029
(1,832)
2010/11
16,404
3,058
13,923
6,724
40,109
36,740
(3,369)
2011/12
16,782
3,134
14,156
4,716
38,788
36,905
(1,883)
*Benefit funding and expenses were transferred to
UBC Library in 2010/11 These benefit charges were
paid by UBC Finance prior to 2010/11.
Scope of financial information
The funds included in this financial report are:
• General purpose operating funds
• Fee for service funds
• Specific purpose funds
• Endowment funds
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Appendix D
FRIENDS OF THE LIBRARY AND THE IRVING K. BARBER LEARNING CENTRE
The following donors contributed gifts between April 1,2011 and March 31,2012.
PRESIDENT'S CIRCLE
(LIFETIME CONTRIBUTION,
$250,000 AND ABOVE)
Canadian Pacific Railway
Paul Fang
Terry Halleran
Julia McKeough
Videomatica
CHANCELLOR'S CIRCLE
(LIFETIME CONTRIBUTION,
$25,000 TO $249,999)
Robert Baldwin
Alice Chung
Stephen Chung
Columbia Basin Trust
Douglas Coupland
Stephen Drance
Lisa Fang
Government of Canada - Community
Historical Recognition Program
Francis Miquet
Dennis Moinar
Peter Wintonick
WESBROOK SOCIETY
(ANNUAL CONTRIBUTION,
$1,000 TO $24,999)
Stephen Aberle
Patricia Ainslie
Diana Alspach
Anmar Fund
Richard Beck
BNY Mellon Community Partnership
Boag Foundation Ltd.
David Bond
Patricia Carney
Sandra Cawley
Marilyn Chung
Jean Clyne
John Conway
Robert Dawson
L. Stanley Deane
Robert Dent
Grant Edwards
Bruce Frankard
Habitat Conservation Trust Fund
Robin Ketchum
Michael and Sonja Koerner Charitable Foundation
Karen MacWilliam
Parviz Maghsoud
Colin Mclver
Teri McMahon
Elizabeth Moir
Marty Morfitt
Cornelia Oberlander
Okanagan Regional Wildlife Heritage Fund Society
Vera Pech
Anne Piternick
Regional District of Central Kootenay
Robert Rothwell
Ursula Schmelcher
John Stainer
Ralph Stanton
Diana Sullivan
Yim Tse
Richard Unger
UW4 Film Productions Inc.
Roland Whittaker Charitable Trust
Bethiah Weisgarber
Glen Wong
Yosef Wosk
Zong Won Yang
FRIENDS
(ANNUAL CONTRIBUTION,
$500 TO $999)
Nicky Addo-Bond
Nataliya Altshteyn
Aminah Amirie
Elizabeth Anda
Ivan Avakumovic
Nadine Baldwin
Aurora Bautista
cont'd on next page
UBC Library strives to ensure the
accuracy of this list - if there are omissions
or updates, please contact the Library
Development Office at 604-827-4112.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Appendix D
FRIENDS OF THE LIBRARY AND THE IRVING K. BARBER LEARNING CENTRE
The following donors contributed gifts between April 1,2011 and March 31,2012.
FRIENDS
(ANNUAL CONTRIBUTION,
$500 TO $999)
Nick Bedford
Laurence Bongie
Russel Booth
Kirkal Boparai
Jasmine Chan
Janice Chapman
Ratha Chek
Shu Cheun
Sunhee Cho
Chao Hui Chu
Bruce Dancik
C. Thomas Daulton
D. Bruce Dyck
Alexandra Emlyn
Frank Ervin
Rong Hwa Feng
Yuelang Feng
Atsuko Fukunaga
GE Foundation
Fatima Gholamreza
James Goulden
Dominique Haiart
Amanda Hansen
Paul Harrietha
Jenny Hsu
Marie-Louise Jardin
Tony Johal
John Keenlyside
Warren Kellock
Ron Kolody
Janet Latter
Delbert Lewis
Loretta Li
Simon Li
Philip Lim
Rong Liu
Diana Lo
George Mackie
Kamaljit Mand
David Marquis
Shelly Mashford
Marjan Mazaheri
James McLeod
Javad Mehrvijeh
Kippy Messett
Lisa Milne
David Moore
Munesh Muttucomaroe
Clement Ng
Dave Nylund
James Orr
Craig Paxton
Stephen Phen
Laurie Potter
Jeffrey Reese
Kul Want Riar
Mark Robinson
Shahrooz Sadegian
Linda Safarik-Tong
Shelina Sewani
Wen-Shen Shih
David Shuen
Wendy Sidwel
Jeniffer Sio
Adven So
Spectra Energy
Janet Sprague
Kathy Springer
Duncan Stacey
Elliott Sterling
Morris Su
Jiming Sun
Catherina Tan
Ray Tarnai
LadineTaron
Ruth Thome
TanaazTimblo
Colleen Tobman
Joanne Turner
Emmally Uifalusi
Vancouver Foundation
Jacqueline Van Hees
Soudabeh Varasteh
Karen Wikler
David Yin
Michael Zhang
HongZhu Zhao
Shirley Zhao
UBC Library strives to ensure the
accuracy of this list - if there are omissions
or updates, please contact the Library
Development Office at 604-827-4112.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Appendix E
GRANT FUNDING
April 1,2011-March 31,2012
Grants play a vital role in funding UBC Library's services and projects. Highlights include:
BOAG Foundation Ltd.
$5,000 for special collections.
Regional District of Central Kootenay
$5,000 for the Halleran Collection.
UBC Bookstore
$5,000 for the Robson Reading Series
Canada Council for the Arts
$5,100 for the Robson Reading Series
Dr. Wallace B. Chung and Madeline H. Chung
$7,663 for the Chung Collection.
John E. Stainer
$7,883 for the UBC Library Collection Enrichment
Fund.
Elizabeth Moir
$10,000 for the general operation of UBC Library,
Yosef Wosk
$10,000 for costs related to the Videomatica
collection,
Roland Whitaker Charitable Trust
$10,900 for the IKBLC Endowment Fund,
Maria Chung
$12,500 for the Chung Collection
Stephen Chung
$12,500 for the Chung Collection
Sandra L. Cawley
$15,000 for the Cawley Family Collection
Endowment.
Habitat Conservation Trust Foundation
$20,000 for the Halleran Collection,
Okanagan Region Wildlife Fund Society
$20,000 for the Halleran Collection.
Korean Foundation
$20,464 for Korean collections in the Asian Library;
$8,400 for the Asian Library's Korean Canadian
Heritage Archive project.
Columbia Basin Trust
$100,000 for the Halleran Collection,
UBC Faculty of Arts
$106,915 for costs related to the Videomatica
collection.
Department of Citizenship and Immigration
$351,872 for the Chinese Canadian Stories project,
Canadian Pacific Railway Ltd.
$500,000 for the digitization, documentation and
publication of the Chung Collection
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Acknowledgement
/ would like to thank the many contributors to this report and
those who aided in its development and production.
Ingrid Parent
iversitv Librana,
Editor
Glenn Drexhage
Assessment Librarian
Jeremy Buhler
Design
Jessica Woolman,
Library Communications and Marketing
Photo Credits
COVER
From left to right:
ROW 1: Don Erhardt, Martin Dee
ROW 2: Martin Dee
ROW 3: Martin Dee, UBC Library
ROW 4: UBC Library
ROW 5: UBC Library: Primary geography to
learn by heart, 1876; Students and sculptures on
Library lawn, 1957
Published By
University of British Columbia Library
rving K. Barber Learning Centre
1961 East Mall
Vancouver, British Columbia
Canada
V6T1Z1
January 2013
INSIDE
PG 1: Eugene Lin, Martin Dee
PG 2: Kaisei chiri shoho ansha no zu (Primary
geography). G3201. A51876
PG 3: Martin Dee
PG 4: UBC Library: Selection of graduals and
chants from Rare Books and Special Collections,
includes Biblia pauperum (1480), Plainsong
Chants from the Roman Gradual, and Alceste
(vocal score dated 1708); Trans-Canada
Limited: fastest train across the continent
(poster), 1924, CC-OS-00200
PGs 5, 8,12: Martin Dee
PG 6: Don Erhardt
PG 7: UBC Library, Museum of Anthropology
PGs 9,10: UBC Library
PG 11: UBC Okanagan
BACK
UBC Library
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Stay connected with
UBC Library
• •©#
library.ubc.ca
I UBC I      a place of mind
THE  UNIVERSITYOF  BRITISH COLUMBIA
Library

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