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The Report of the University Librarian to the Senate of the University Apr 30, 1990

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: REPORT
• OF THE
• UNIVERSITY
• LIBRARIAN TO
: THE SENATE
1988 -1989
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The Report of the University Librarian
to the Senate of the University
®
» Seventy-fourth Year
* 1988/89
~Z The University of British Columbia
• Vancouver, April 1990 This report, like several others over the past three
quarters century, is being submitted by an Acting Librarian
in respect to a year during most of which the former
University Librarian was in charge.  Nominally it covers the
year ending August 31, 1989, two months after Doug Mclnnes's
term ended.
The annual report gives the Librarian a vehicle for
putting before the Senate, the University, and selected
parts of the off-campus world, a review of what has been
going on during the reporting period.
This particular report also provides an opportunity for
recognizing and thanking Doug Mclnnes for his contributions
to the Library and the University over more than a quarter
century.  His colleagues and friends salute him and wish him
well in his headship of the Woodward Library.
The report is in the traditional format and style, with
a first section presenting information in brief narrative
form and a second consisting of statistical resumes. REPORT OF THE UNIVERSITY LIBRARIAN FOR THE YEAR 1988/89
Of special concern during the report year were
questions relating to the Library's external relationships,
the continued implementation of new technologies, and the
long term solution to the shortage of space.
TRIUL activities
The need for close cooperation among the libraries at
UBC, Simon Fraser, and the University of Victoria led to
several meetings of senior library staff during the course
of the report year.  Principal items for discussion included
the planning of library support for degree-completion
programs introduced in the colleges, and proposals to share
and improve access to online catalogues and other databases.
Planning for degree-completion programs
Following the announcement that UBC would be involved
in providing degree-completion programs at Okanagan College
and Cariboo College, the Library has been working with the
college librarians to determine what kind of supplementary
resources might be needed from the UBC Library and how these
might be provided most effectively.  In the college and
university library proposals, emphasis was given to the
early development of core collections at the colleges in
support of the new courses.  However, the need for
supplementary materials from the UBC collections would become significant and would have to be met through improved
interlibrary loan arrangements
The "electronic library"
The Library was invited to participate in planning for
improvements in the sharing of catalogue and other
information available in electronic form.  A committee with
wide representation from B.C. post-secondary libraries
established to develop and submit proposals.
Introduction of the first OPAC terminals
The online public catalogue was introduced in March,
1988.  Access within the Library was limited by the number
of public terminals available.  However, dial-up access from
other campus and off-campus locations proved to be very
popular.  In addition, remote access to the catalogues
provided to the Simon Fraser University and the University
of Victoria libraries and to B.C. college libraries.
Establishment of Friends of the Library Council
An organizational meeting of the Friends of the Library
Council was held in June 1988.  Dr. P.R. Sandwell was
invited to serve as its first chairman.  Appointed by
invitation of President Strangway, Council members include
representatives of the business and academic communities and - 3
of the library profession.  A list of members and Council's
terms of reference are provided in Appendix L.  In November
at its first full meeting Council heard a presentation on
the Library's plans and on current issues affecting the
Library.
Ceremony honoring Dr. w.c Gibson
The extensive contributions of Dr. William C. Gibson to
the University were acknowledged at a ceremony in the
Woodward Library on September 7, 1988, where the Woodward
Library's exceptional collection of historical works in
science and medicine were named in Dr. Gibson's honor.  As
the first Chairman of the History of Medicine Division of
the Faculty of Medicine, Dr. Gibson was largely responsible
for the development of the collection.
Physical facilities
In the spring of 1989 the University decided that a
proposal to provide new central library space on the old
bookstore site would not proceed. Alternatives would be
raised in the fall of 1989. (Planning began in February
1990 for new space to be completed by 1994/95.)
Other branches of the UBC Library system for which new
quarters were being planned were the Curriculum Laboratory
and the St. Paul's Hospital Library Continued popularity of debit cards and new copiers
The replacement of Library copiers and the use of debit
cards in place of coins for photocopying have resulted in a
very substantial increase in copying done on Library
machines.  Availability of improved copy service has also
resulted in a drop in external loans as fewer materials are
being charged out for copying on machines outside the
Library.
Senate Library Committee
The major activity of the Senate Library Committee in
1988/89 was to consider the recommendations of the Library
Review Committee and to submit a report of its findings to
the President.  The Senate Library Committee endorsed some
of the recommendations, while rejecting others.  Its major
criticism was that the report was driven purely by financial
concerns and lacked a clear sense of what the Library was,
had achieved, and offered to the University.  Since then
some of the recommendations have been implemented, others
are being considered, and still others are awaiting the
arrival of the yet-to-be-appointed University Librarian. COLLECTIONS
Annual budget for collections
The collections budget for 1988/89 was $5,312,563,
increased by 6.65 percent over the previous year's.  For
the year 1989/90 the budget was $5,568,563.  This increase
of 4.8 percent was made up of two components: 3.3 percent
from the University's general increase to the supplies and
expenses budget, and a special allocation of 1.5 percent as
part of a long-term plan to compensate the Library
collections budget for net exchange rate changes.  Under
this plan, the exchange rate changes for a typical package
of library purchases will be calculated on a 10-year moving
average basis.
Over the past five years, the
collections budget has increased by 29.6 percent, partly
from new funding and partly from transfers of funds from the
salary side of the Library budget.
Year Collections budget
1985/86 $4,295,900
1986/87 4,611,900
1987/88 4,981,363
1988/89 5,312,563
1989/90 5,568,563 - 6 -
The figures above refer to the basic operating budget only.
In addition, some funding was available from the Pacific Rim
Excellence Fund, and various specific purpose trust funds.
Serial cancellations
During 1988 and 1989, about 250 duplicate serial
subscriptions were cancelled, with particular attention
being given to the higher priced titles.  The savings are
gradually being applied to the purchase of new unique
titles.  In addition to newly published periodicals,
attention must be given to the many titles which were first
published earlier in the 1980's, and which the Library was
not able to buy at that time.
Grants, gifts, and donations
Gifts in Kind
Gifts to the Special Collections and University
Archives Division included papers and records from Mr. John
Munro, Ms. Jane Rule, Mr. Toni Onley, Dr. Harry Warren and
MacMillan Bloedel.  Further additions to the Malcolm Lowry
collection were received from the estate of Mrs. Lowry.
Donors of special books and collections included Mrs.
Elizabeth Campbell, Mr. Pete Haworth, Dr. Ronald Jobe, Mr.
Derek Lukin Johnston, Dr. Walter Koerner, Mr. Owen - 7 -
Lauritzen, Dr. Harry Warren and Tetrad Computer Applications
Ltd.
Donations
We note with regret the death of two of the Library's
long-time donors: Mr. Samuel Lipson (the Lipson Fund for
Canadian History) and Mrs. Phae Collins (the Mark and Phae
Collins Fund for the Undergraduate Library).
Among the notable personal donors this year were:  Mr.
Noel Owens, Mr. Naomichi Nishimura, Ms. Jennie Tarabulus,
Ms. Carol Penfield, Mrs. Vera Pech, Ms. Colleen Sim, Dr.
H. Rocke Robertson, Mr. Po Ting Ip, Dr. Kaye Lamb, and Mrs.
Violet Eagles.  Mr. James Phelps, Ms. Katherine Block and
Mr. John MacDonald made donations in support of the Crane
Library.
Grants from foundations and organizations
Support from the Woodward Foundation and the Vancouver
Foundation was received for a joint project of the Faculty
of Medicine and the Library to introduce CD-ROM MEDLINE and
Computer Assisted Learning programs into the Woodward and
Teaching Hospital Libraries.
The Crane Library recording centre was re-equipped with
a substantial grant from GO BC through the Kinsmen Foundation.  This project was also supported by the Rotary
Club of Vancouver.
The Law Foundation of B.C. supported the purchase of
special materials for the Law Library.
Acquisitions of CD record players and CD recordings for
the Music Library was assisted by the Koerner Foundation.
The federal government Cultural Properties office made
two grants during the year to support the purchase of
material for Special Collections.  In one case, the
Vancouver Foundation's Ernest Theodore Rogers Fund also
assisted with the purchase.
The Children's Literature Roundtable made a donation to
support the Arkley Collection in Special Collections.
A number of organizations gave grants to the Special
Collections and University Archives Division to facilitate
the organization of collections by hiring project archivists
and other staff.  The Social Sciences and Humanities
Research Council, MacMillan Bloedel and the Canadian Council
of Archives were the major donors in this area.
Cooperative purchase of census datatapes through CARL
A sudden and very substantial increase in the cost of
purchasing Canadian census data in machine-readable form
prompted the Canadian Association of Research Libraries
(CARL) to negotiate a contract with Statistics Canada for a CJ - 9 -
a
q group purchase on behalf of its member libraries.  By this
means, each CARL member library may obtain the full set of
data by sharing the cost of purchasing a single set of tapes
and by paying the minor additional cost of having copies
made.  The census tapes may be accessed through the Data
Library. LIBRARY SERVICES
Use of the Library continued to be heavy in 1988/89.
Adjustments in policies and introduction of improved
facilities have resulted in some changes in traditional
library service indicators.
Overall, circulation decreased by 42,000 transactions,
or by 1.9 percent.  The greatest change occurred in the
Woodward Library where the introduction of a copy machine in
the reserve area and the anchoring of an additional 194
heavily used journals resulted in an 18 percent reduction in
circulation for that unit.  Throughout the Library
photocopying increased by almost 50 percent over the
previous year.
Reference questions answered throughout the system
increased by 8.3 percent over the preceding year, reflecting
the increasing complexity of the University Library and the
information gathering process.  Computer assisted
bibliographic searches decreased by 3.8 percent to 2,066,  a
direct result of end-user searching on CD-ROM.  The number
of orientation and instructional sessions decreased by 10
percent to 859 while the number of participants decreased by
two percent to 12,405.  Interlibrary borrowing and lending
increased by 12.3 percent to 36,423, while document delivery
among the campus and hospital branch libraries increased by
12.4 percent to 45,137. 11
Where some traditional indicators such as circulation
and remote computer searches leveled off, reference service,
photocopy service, document delivery and interlibrary loan
increases suggest that use of library materials and services
is continuing to grow.
Library hours
A Library Hours Task Force was asked to review existing
patterns of hours of access and hours of service in the
Library system, to consider the changing needs of the UBC
community for Library access and service and to consider how
the general public may be served with minimum detriment to
services to UBC users.  The resulting report recognized the
need to simplify the patterns of library hours among the
many library branches and divisions and to reduce the number
of sessional changes to three: winter session, spring/summer
session, and intersession.  It recommended that hours of
opening for the five larger libraries, (Main,  Woodward,
Sedgewick, Curriculum Laboratory and Law) should be
increased.  These and other recommendations of the task
force will be implemented as resources and opportunity
permit.
Once again, the Library extended hours of opening in
the largest campus libraries for the Christmas and Spring
examination periods.  Sedgewick, Main, Woodward and Law - 12 -
provided needed study space on the weekends and in the
evenings.
Journal anchoring in the Woodward Library
On the recommendation of the Ad Hoc Committee to Review
Journal Circulation Policy in the Woodward Library, five-
year files of 194 critically important journal titles were
made non-circulating.  These titles were in addition to the
126 titles for which circulation outside the library was
already restricted.  A review of user experience was
proposed after one year to determine the success of this
measure in improving access to the core biomedical journal
literature.
CD-ROM
Health Sciences Libraries
CD-ROM was introduced to the UBC Library in the fall
1988 when CD-Plus MEDLINE was installed in the Woodward
Library and the teaching hospital libraries.  The Library,
the Faculty of Medicine and the teaching hospitals
cooperated to provide the financial resources required. The
Woodward Foundation and the Vancouver Foundation provided
additional MEDLINE workstations and support to install
computed assisted learning facilities in each of the health
sciences libraries. 13
CD-ROM MEDLINE at Woodward is booked by users in
advance for 30 minute periods.  Citations may be printed or
downloaded to disk.  More that 2,000 sessions were booked in
the first five months.  Reference staff provided direct
assistance for users and began group instruction during the
summer, 1989.  Additional workstations, linked to a local
area network were to be added with Woodward and Vancouver
Foundation support.
Patscan Service
The Patscan Service continued to grow and to offer
improved information resources.  CD-ROM versions of the NTIS
indexes and the CASSIS indexes of American patents were
added to the service.  The CD-ROM version of the Canadian
Patent Index is being developed by the UBC Library to be
released early in 1990. TECHNICAL SERVICES AND SYSTEMS
Library Technical Services
The technical services divisions continued to handle
high levels of work in acquiring, providing records for, and
processing the variety of materials that make up library
collections.
Cataloguing backlogs remained fairly constant, with
some prospect of increases because of staff reductions while
the rate of acquisition remained level. One additional
catalogue librarian's position was eliminated, with work
assignments and support staff reorganized among the
remaining cataloguing units. This position had provided a
specialization in handling audio visual and educational
materials.  Reallocation of the work to a number of other
catalogue librarians minimizes the impact of this loss.
Expanded use of machine readable invoice data continued
to improve procedures for payment and accounting, in
particular for serial subscription renewals.
Slow response time on the library computer became a
significant factor in reduced productivity for all areas of
technical services.  Further degradation would lead to
bigger backlogs and reduced ability to provide services. The
need for increased computer capacity was recognized as
urgent, for library staff as well as for good patron access. 15
Library systems
Work on a new user interface continued through a
project to develop a prototype system to work in combination
with the existing online systems.  The prototype will
include the use of a windowing environment, pointing devices
such as a mouse, and pull down menus.  Use of color to
highlight information and user choices is also planned.
Requirements for expanding computer capacity were
documented.  Some funding was provided to maintain existing
services and additional funds were in prospect.  Required is
a major funding initiative to provide for two critical
needs: expansion of online access for library patrons, and
replacement of the library circulation system.
The Faculty of Education and the Library agreed to work
together in using machine readable databases acquired by the
Faculty.  Three databases were planned to be loaded on the
library computer; ERIC RIE and CJIE, and PSYCINFO. The first
stage of development will provide online access for
reference librarians to assess the systems support and to
determine the usefulness of these databases in their work.
Subsequent stages will see these and other databases online
and accessible to all library users.  Increased computer
capacity and more public workstations are key components to
this development. STAFF
The number of Library staff declined during the year
from 103.7 librarians and 271.3 support staff in 1987/88 to
101.7 librarians and 266.6 support staff, a reduction of 1.8
percent.  The total includes ten grant-funded or self-
supporting positions.
Doug Mclnnes left the position of University Librarian
towards the end of the report year to become Head of the
Woodward Biomedical Library.  He had agreed to serve until
the end of June while the search for a new University
Librarian took place.  As a replacement had not been chosen
by that time, Bill Watson was appointed Acting University
Librarian as of July 1, 1989.
Maureen Wilson, Head, Map Library, and Doug Kaye, Head,
Wilson Recordings Collection, both took early retirement at
the end of June 1989.  Maureen was appointed as a reference
librarian at UBC in 1959. She became Head of the Map Library
in 1965 and held that position until her retirement.
Doug Kaye started at UBC in 1958 in the recordings
collection of the then Department of University Extension.
When the collection became part of the Library in 1965 Doug
was appointed supervisor. In 1968 he became Head of the
Wilson Recordings Collection, which he managed until his
retirement.
These two retirements led to an organizational review,
and the Map Library became a subunit of the Special 17
Collections and University Archives Division.  The Wilson
Recordings Collection became a subunit of the Sedgewick
Library.
Turnover among librarians was higher than usual, as
staff left to pursue opportunities elsewhere.  Five
librarians resigned during the reporting year: Beth Anholt
John Cole in 1988; and Carol Wisdom, Connie Fitzpatrick
Len Mclver in 1989.  Dan Heino was appointed  in April
1989 and Tim Ross in August, 1989. Terry Horner, Susan
Andrews, Donna Carpenter, Leonora Crema, and Ron Simmer were
granted confirmed appointments.
Recruiting continued during the year for three half-
time Bibliographic Associates with competency in Korean,
Indonesian, and Indie languages.  By the summer of 1989 the
Library was able to appoint candidates with the required
language proficiencies.
One member of the Library's support staff retired
during the year.  Bianca Barnes, the Library's graphic
artist, took early retirement in March 1989 after nearly 20
years of service. Appendix A
SIZE OF COLLECTIONS - PHYSICAL VOLUMES
March 31/88
Additions
Deletions
Relegated
to Storage
March 31/89
Asian Studies Library
208,601
12,528
221,129
Biomedical Branch Library
32,758
734
170
33,322
Catalogue Records Division
5,621
150
1
5,770
Crane Library
7,407
607
50
7,964
Curric Laboratory
103,557
6,792
768
750
108,831
Data Library
521
25
2
544
Fine Arts Library
119,819
5,921
130
4,797
120,813
Government Publications
4,296
2,723
25
6,994
Hamber Library (CGSH)
10,744
519
11,263
Humanities & Social Science
Reference
64,183
1,474
93
253
65,311
Law Library
150,379
3,217
237
342
153,017
MacMillan Library
61,218
3,183
97
2,161
62,143
Main Library
947,186
39,396
1,743
2,000
982,839
Map Library
8,877
280
9,157
Marjorie Smith Library
19,350
2,092
218
1,040
20,184
Mathematics Library
30,183
1,554
31,737
Music Library
53,518
3,263
24
56,757
St. Paul's Library (SPH)
8,110
549
318
8,341
Science Reference
26,835
748
7
27,576
Sedgewick Library
193,644
6,923
7,233
193,334
Special Collections Division
69,704
7,608
7
77,305
Woodward
327.169
9.282
256
336.195
SUBTOTAL
2,453,680
109,568
11,379
11,343
2,540,526
Storage Collections
265.906
4
11.343
277.253
TOTAL
2,719,586
109,572
11,379
2,817,779 Appendix B
GROWTH OF COLLECTIONS
March 31. 1988
Net Growth
March 31. 1989
Volumes - Catalogued
2,719,586
98,193
2,817,779
Documents - Uncatalogued
713,344
10,637
723,981
Microfilm (reels)
89,760
2,894
92,654
Microcards (cards)
111,680
111,680
Microprint (sheets)
1,087,670
1,087,670
Microfiche (sheets)
2,323,113
94,130
2,417,243
Aperture Cards
2,589
2,589
Films
1,504
33
1,537
Filmloops
8
8
Filmstrips
2,658
117
2,775
Slides
18,028
2,483
20,511
Slide/Tape Shows
114
6
120
Transparencies
1,291
90
1,381
Video Tapes
2,230
572
2,802
Videodiscs
1
1
Photographs
22,001
4,275
26,276
Pictures
75,117
130
75,247
Maps
176,178
3,859
180,037
Manuscripts**
2,330  m
327  m
2,657  m
Sound Recordings
168,099
3,062
171,161
Computer Tapes
643
30
673
Microcomputer Discs
191
37
228
CD-ROM
20
20
Air Photos
1,114
1,114
This represents the number of accessions, which can range from one to several thousand photographs.
One of the 32 accessions reported this year included more than 37,000 photographs.
**   Thickness of files in meters. @80G Oitil 8 8 IllllllOIIOOOtll'tttflll
Appendix C
LIBRARY OPERATING EXPENDITURES
Fiscal Years. April/March
Year
1986/87
Salaries &
Wages
9,584,602 (61.20)
Collections
Binding
4,853,225 (30.99) 198,148 (1.27)
)ther
Totals
,025,395 (6.55) 15,661,370
1987/88
10,090,808 (63.55)
4,768,876(30.03) 208,202(1.31)
810,840(5.11) 15,878,726
1988/89
10,263,629 (60.4)
5,243,498(30.86) 208,922(1.23) 1,276,776(7.51) 16,992,825
(1) Expenditures from grant and trust funds are not included; in 1988/89 they amounted to $284,884 for collections.
(2) Cost recoveries of $870,464 for 1988/89 are not reflected in this appendix. Appendix D
RECORDED USE OF LIBRARY RESOURCES
Years ending June 30
GENERAL CIRCULATION
Main Library
General Stacks
Reserves
Extension
Fine Arts
Government Publications
Map
Special Collections
SUBTOTAL
Branch Libraries
Asian
Biomedical Branch
Crane
Curriculum Laboratory
Film
Hamber
Law
MacMillan
Marjorie Smith
Mathematics
Music
St. Paul's
Sedgewick
Woodward
SUBTOTAL
Use of Recordings
Wilson
Music
SUBTOTAL
Document Delivery
Health Sciences Network
INTERLIBRARY LOANS
To Other Libraries
From Other Libraries
TOTAL INTERLIBRARY LOANS
GRAND TOTAL (General Circulation
& Interlibrary Loans)
% Increase/
1986/87
1987/88
1988/89
Decrease vs
1987/88
520,708
511,522
506,816
23,188
26,965
25,852
10,251
10,202
10,477
86,449
92,075
95,361
124,574
132,347
129,197
10,957
11,379
9,853
18,827
18,609
19,702
794,954
803,099
797,258
-.72%
19,245
20,013
24,483
30,470
29,681
25,595
1,875
3,108
2,784
161,164
147,107
141,561
2,013
3,492
3,547
34,600
35,496
37,489
117,888
112,750
108,569
55,957
55,167
52,897
30,617
28,752
31,016
24,515
24,884
26,092
53,075
53,185
56,562
20,641
21,747
22,472
288,827
294,175
301,925
254,374
257,800
211,178
1,095,261
1,087,357
1,046,170
-3.78%
267,276
230,380
224,965
53,320
53,308
54,691
320,596
283,688
279,656
-1.4%
34,261
40,150
45,137
19,035
21,149
24,878
10,519
11,283
11,545
29,554
32,432
36,423
+12.4%
2,274,626
2,246,726
2,204,644
+12.3%
-1.87% Appendix E
INTERLIBRARY LOANS
Years ending June 30
1986/87
1987/88
1988/89
% Increase/
Decrease vs.
To Other Libraries
1987/88
Original Materials
General
1,551
1,785
1,684
Federation Information Network
784
875
983
B.C. Medical Library Service
4,423
3,857
4,562
Cancer Control Agency of B.C.
1,829
3,456
B.C. Post-Secondary Library Network
2,949
3,039
3,164
Bamfield Marine Station
80
26
64
SUBTOTAL
9,787
11,411
13,913
Films
823
779
769
Taped Books
193
Photocopies
General
2,480
2,529
2,851
Federation Information Network
206
156
178
B.C. Medical Library Service
192
90
31
B.C. Post-Secondary Library Network
5,362
6,105
6,727
Bamfield Marine Station
185
79
216
SUBTOTAL
8.425
8.959
10,003
TOTAL INTERLIBRARY LENDING
19,035
21,149
24,878
+17.6%
From Other Libraries
Original Materials
General
2,806
3,015
2,918
B.C. Medical Library Service
371
311
276
Cancer Control Agency of B.C.
39
77
SUBTOTAL
3,177
3,365
3,271
Films
670
560
519
Taped Books
-
-
77
Photocopies
6,672
7,358
7,678
TOTAL INTERLIBRARY BORROWING
10,519
11,283
11,545
+2.3% Appendix F
HEALTH SCIENCES LIBRARY NETWORK
July 1988 - June 1989
Interbranch Loans
To Other Branches
Original
Material
Photocopies
Total
Woodward
6,510
30,476
36,986
Biomedical Branch
768
2,544
3,312
Hamber
565
840
1,405
St. Paul's
410
363
773
Other U.B.C. Libraries
1,795
866
2,661
TOTAL
10,048
35,089
45,137
(1987/88)
(9,346)
(30,804)
(40,150)
% Increase
vs. 1987/88
From Other Branches
Woodward
691
1,274
1,965
Biomedical Branch
3,287
9,757
13,044
Hamber
3,168
12,760
15,928
St. Paul's
1,974
8,834
10,808
Other U.B.C. Libraries
928
2,464
3,392
TOTAL
10,048
35,089
45,137
(1987/88)
(9,346)
(30,804)
(40,150)
+12.42% Appendix G
REFERENCE & INFORMATION QUESTIONS ANSWERED
Julv 1988 ■
- June 1989
Directional
Ouestions
Reference
Ouestions
Research
Ouestions
Total
Ouestions
% Increase/
Decrease vs
1987/88
Main Library
Fine Arts
12,903
8,488
2,077
23,468
Government Publications
1,100
30,036
1,143
32,279
Humanities & Social Sciences
1,673
30,433
1,603
33,709
Information Desk
12,302
49,698
62,000
Map
435
3,302
67
3,804
Science Division
857
6,943
546
8,346
Special Collections
10,895
13,360
3,577
27,832
SUBTOTAL
40,165
142,260
9,013
191,438
+11.7%
(1987/88)
(30,545)
(133,978)
(6,831)
(171,354)
Branch Libraries
Asian Studies
1,378
6,034
601
8,013
Biomedical Branch
3,793
18,416
1,001
23,210
Crane
1,345
1,984
573
3,902
Curriculum Laboratory
9,537
15,308
1,480
26,325
Extension
11
204
215
Film
880
6,499
157
7,536
Hamber
6,219
6,766
4,389
17,374
Health Sciences Network
2,801
84
2,885
Law
7,456
9,459
4,619
21,534
MacMillan
1,783
7,657
801
10,241
Marjorie Smith
1,705
2,908
262
4,875
Mathematics
1,611
1,203
374
3,188
Music
3,034
10,259
70
13,363
St. Paul's
7,794
23,944
1,059
32,797
Sedgewick
8,123
18,734
243
27,100
Woodward
8,539
30,236
6,145
44,920
SUBTOTAL
63,197
162,219
22,062
247,478
+5.8%
(1987/88)
(56,222)
(157,243)
(20,390)
(233,855)
GRAND TOTAL
103,362
304,479
31,075
438,916
+ 8.3%
(1987/88)
(86,767)
(291,221)
(27,221)
(405,209) Appendix H
COMPUTER-ASSISTED BIBLIOGRAPHIC SEARCHES
tf
July 1988 -
June 1989
r_
m
1
2
3
4
5
6
7
No. of
Student
UBC
Non-UBC
SDI
'—
Division
Searches
Searches
Searches
Searches
Reference
I,LfL
ReDorts
( ■
Biomedical
(~
Branch
530
-
410
-
78
42
105
,—
Crane
51
-
10
-
18
23
14
i"^'
Curriculum
Laboratory
66
3
13
-
50
-
-
L-.
Fine Arts
19
-
1
-
18
-
-
Hamber
829
-
351
3
272
203
506
.—
Humanities &
,
—
Social Sciences
587
113
68
19
387
-
-
,--
Law
165
3
21
2
139
-
66
PP
MacMillan
564
59
56
11
349
89
-
Marjorie Smith
110
66
10
1
33
-
2
o_.
St. Paul's
369
-
288
1
76
4
118
y.
Science
1,545
42
121
31
328
1,023*
-
'PP
Sedgewick
32
-
5
-
27
-
-
.-
Woodward
2,759
§1
725
Jl
995
927
1,255
TOTAL
7,626
353
2,079
ill
2,770
2,311
2,066
1987/88
(7,172)
(369)
(2,654)
(126)
(2,662)
(1,361)
(2,148)
L_,
1.         Number of searches:
: a total of the figures
in columns 2 to 6.
r
2.         Student specials: limited searches provided to UBC students at a flat fee.
(   '
3.         UBC searches: for UBC members, excluding student specials.
4.         Non-UBC searches:
full costs,
including staff time, are <
charged for searches on
behalf of
persons not associated with the University.  These searches tend to be complex and often
involve the use of several data files.
Reference searches are usually brief inquiries for information not readily accessible in
print.
ILL verification is a search for the purpose of determining the existence and location of
documents. In Woodward and Main the searches result in on-line orders for interlibrary
loans.
*   The total for Science includes all ILL verification for the Library system except
Woodward, the hospital libraries, MacMillan and Crane.
Selective Dissemination of Information reports: the number of monthly updates
distributed to clients.  Current awareness (SDI) profiles are included in columns 1 to 5
only when they are initially established or subsequently revised. Appendix I
ORIENTATION TOURS & INSTRUCTIONAL SESSIONS
July 1988 - June 1?89
Main Library
Fine Arts
Government Publications
Humanities & Social Sciences
Information & Orientation
Map Collection
Science
Special Collections
SUBTOTAL
(1987/88)
UBC students
facultv. staff
Community crouns
<?
^
y /
5
10
15
287
3
11
-
19
187
2
19
1
20
46
745
-
-
87
966
8
31
12
241
-
-
4
87
4
46
1
1
2
75
-
-
14
70
6
111
6
28
108
1,067
100
1,523
27
345
(155)
(1,168)    (134)
(2,031)
(29)
(287)
Branch Libraries
Asian Studies
Biomedical Branch
Crane
Curriculum Laboratory
Hamber
Law
MacMillan
Marjorie Smith
Mathematics
Music
St. Paul's
Sedgewick
Woodward
SUBTOTAL
(1987/88)
GRAND TOTAL
(1987/88)
43
131
8
40
24
285
13
71
5
98
22
140
8
66
11
80
2
9
1
1
66
2,080
6
89
28
1,595
3
35
9
202
-
-
17
150
-
-
114
2,400
3
30
40
1,067
137
941
286
7,628
(132)
(1,432)
(295)
(6,612)
245
2,008
386
9,151
(287)
(2,600)
(429)
(8,643)
161
24
310
183
8 290
3
6
2
70
1
18
2
24
201
901
(218)
(1,129)
228
1,246
(247)
(1,416)
*  Estimated number of participants Appendix J
LIBRARY ORGANIZATION
1988/89
ADMINISTRATION
Mclnnes, Douglas N.
de Bruijn, Erik
Jeffreys, Anthony
Keate, Heather
MacDonald, Robin
Watson, William
University Librarian (to June 30, 1989)
Assistant Univ. Librarian for
Administrative Services
Assistant Univ. Librarian for Collections
Assistant Univ. Librarian for Public Services
- Branch Libraries
Assistant Univ. Librarian for Technical Processes
and Systems
Assistant Univ. Librarian for Public Services
- Central Libraries
Acting University Librarian (from July 1, 1989)
ACQUISITIONS DIVISION
Davidson, Joyce
Head
ASIAN LIBRARY
Joe, Linda
Head
BIOMEDICAL BRANCH LIBRARY (V.G.H.)
Freeman, George
Head
CATALOGUE RECORDS DIVISION
Turner, Ann
Head
CATALOGUE PRODUCTS DIVISION
Omelusik, Nick
Head
CIRCULATION DIVISION
Banham, Mary
Head Appendix J
(continued)
COLLECTIONS DIVISION
Elliston, Graham
Forbes, Jennifer
Hallonquist, P. Lynne
Karpinski, Leszek
Kreider, Janice
Mcintosh, Jack
Bibliographer - Serials
Bibliographer - English Language
Bibliographer - Life Sciences
Bibliographer - European Languages
Bibliographer - Science
Bibliographer - Slavonic Studies
CRANE LIBRARY
Thiele, Paul
CURRICULUM LABORATORY
Hurt, Howard
DATA LIBRARY
Colenbrander, Hilde
FINE ARTS LIBRARY
Burndorfer, Hans
GIFTS & EXCHANGE DIVISION
Elliston, Graham
Head
Head
Head
Head
Head
GOVERNMENT PUBLICATIONS & MICROFORMS DIVISION
Dodson, Suzanne Head
HAMBER LIBRARY (Children's/Grace/Shaughnessy Hospitals)
Nelson, Ann Head Appendix J
(continued)
HEALTH SCIENCES LIBRARY NETWORK SERVICES
Price, Jane Co-ordinator
HUMANITIES & SOCIAL SCIENCES DIVISION
Godolphin, Jocelyn Head
INFORMATION & ORIENTATION DIVISION
Stevens, Julie Head
INTERLIBRARY LOAN DIVISION
Friesen, Margaret Head
LAW LIBRARY
Shorthouse, Tom Head
MACMILLAN LIBRARY
Brongers, Lore Head
MAP LIBRARY
Wilson, Maureen Head (to June 30, 1989)
MARJORIE SMITH LIBRARY
Scott, Beverley Acting Head
MUSIC LIBRARY
Burndorfer, Hans Head
ST. PAUL'S HOSPITAL LIBRARY
Saint, Barbara Head
SCIENCE DIVISION & MATHEMATICS LIBRARY
Brongers, Rein Head fD
Appendix K
SENATE LIBRARY COMMITTEE
1988/89
Dean P.T. Burns
Dr. J.A.S. Evans
Dr. S.E. Grace
Mrs. S.F. Haffey
Mr. E.W.N. Lam
Dr. S.C. Lindstrom
Dr. J. A. McLean
Dean J.H. McNeill
Prof. A.B. Piternick
Dr. G.G.E. Scudder
Dean Peter Suedfeld (Chairman)
Mrs. N.E. Woo
EX-OFFICIO
Chancellor L.R. Peterson
President D.W. Strangway
Vice President K.D. Srivastava
Dr. R.A. Spencer
Mr. D. N. Mclnnes
Terms of Reference
(a) To advise and assist the Librarian in:
(i)    formulating a policy for the development of resources for instruction
and research;
advising on the allocation of book funds to the fields of instruction
and research;
(iii)     developing a general program of library service for all the interests of
the University; and
(iv) keeping himself informed about the library needs of instructional and
research staffs, and keeping the academic community informed about
the Library
(b) To report to Senate on matters of policy under discussion by the Committee. Appendix L
LIBRARY FRIENDS ADVISORY COUNCIL
1988 - 1990
Mrs. Helen Belkin
Dr. Robert H. Blackburn
Mr. Haig de B. Farris
Dr. W.C. Gibson
Dr. Peter H. Pearse
Dr. H. Rocke Robertson
Dr. P.R. Sandwell (Chairman)
Mr. Elmer Smith
Mrs. Sally Ruekauf Warren
Dr. Jonathan Wisenthal
HONORARY MEMBERS
Sir Frederick Dainton
Dr. Cecil H. Green
Dr. Neal Harlow
Dr. Walter C. Koerner
Dr. W. Kaye Lamb
Terms of Reference
The Library Friends Advisory Council assists the University President's office and the
University Librarian in their efforts to strengthen and promote established areas of
Library excellence and to build new strengths in support of developing university
programs.
1. To examine, review and constructively criticize the Library's progress and plans.
2. To represent the Library to the community, based on an understanding of its
operation and plans for the future. 

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