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Report of the University Librarian to the Senate 1993

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77TH  YEAR
REPORT OF
THE UNIVERSITY
LIBRARIAN
TO THE SENATE
1991/92 CONTENTS
Preface 1
Introduction & Overview 2
Library Services 3-6
Library Organization & Communication 7
Collections 8
Automation & Technology 9
Technical Services 10
Library Space & Equipment 11
Preservation 12
University Archives 13
Human Resources 14-16
Budget 17-19
Development & Community Support 20-21
Goals & Plans for 1992/93 22-25
Appendices Contents 27
Appendices 29-44 HE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
PREFACE
I would like to express my
gratitude to the many librarians and
staff members who continue to
provide outstanding services to our
users, to assess and evaluate current
services and activities, and to
implement new services which our
users need.
I acknowledge as well the
contributions of so many who care
about and shape the Library — the
Deans, Administrators, and, most
importandy, the Faculty, who regard
the Library as their lifeline to
knowledge. The desires and efforts of
all these people make our Library the
'Great Library' that it is.
Ruth J. Patrick, Ph.D.
University Librarian THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
The UBC
Library passed a
significant
milestone
during 1991192
with the
acquisition of its
three millionth
book
INTRODUCTION &
OVERVIEW
The UBC Library passed a
significant milestone during 1991/92
with the acquisition of its three
millionth book The size of the
collection still stands as the main
measure in the ranking of academic
libraries today. As electronic
publishing transforms the methods
and the medium of scholarly
communication, it will be interesting
to see if collection size remains a key
measurement as we move toward our
four millionth volume.
Another sign of growth for the
UBC Library appeared in the most
recent rankings of the Association of
Research Libraries. The UBC Library
moved from 26th to 25th position out
of the top 107 research libraries in the
United States and Canada. In Canada,
we rank second after the University of
Toronto Library.
Having developed a strategic plan
last year, the Library Administration
spent 1991/92 publicizing and
implementing strategies to move
toward our vision of the Library in the
year 2000. Sessions were arranged for
all Faculties, the Alma Mater Society,
and the Graduate Student Society
to review and discuss the strategic
plan and the environmental context
in which our strategic planning is
taking place.
In 1992/93 the Library will
undertake a review of all public,
technical, and support services. The
main objective of the services review
is to develop an organizational
structure that will enable the
Library to implement our vision set
out in the strategic plan.
The most difficult challenge that
continues to face the Library is how to
deal with the escalating cost of serials. THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL  REPORT
XI
LIBRARY SERVICES
Focus on Users
Measures of Use
During 1991/92 the Library staff
answered 416,646 reference questions
and circulated 2,084,224 items from
more than 40 service points
throughout the Library system.
Volume of use is almost unchanged
from the preceding year in spite of the
service disruptions resulting from a
three-week strike by bargaining unit
employees in the spring.
library instruction was provided for
approximately 14,000 students and
faculty, almost 50% of the University
community. As the Library's online
catalogue, CD-ROM database search
services and remote access to databases on
the INTERNET become central to the
information gathering process, the
Library is developing programs to ensure
that the UBC community is aware of
these resources and understands how to
access them.
At the same time, mediated
computer searches performed by Library
staff for users continue to decline as
students and faculty do their own
information gathering from remote and
local electronic sources. The PATSCAN
service was added to the University
Library's operating budget this year and
continues to provide mediated searching
for the many complex and expensive
patent databases to researchers at UBC,
Simon Fraser University and the
University ofVlctoria as well as a large
clientele outside the universities. The
PATSCAN program is supported by a
grant from the Ministry of Advanced
Education, Training and Technology
and through cost recovery.
User Survey
In March 1991 over 6,000 UBC
students, faculty and staff responded
to the Library User Survey. The study
showed that the most popular reasons
for using the Library are borrowing/
renewing material, photocopying,
using library material and studying.
Different groups use the Library for
different reasons: undergraduates
are more likely to study or use
photocopiers while graduate
students borrow and renew books,
and use library material. The
Library is looking carefully at these
differences as planning for the
integration of the undergraduate
library services into the subject-
focused library units progresses.
Over 86% of those surveyed use
computers in their work or studies. Of
those, 40% already use the Library's
online catalogue remotely. That
number is expected to double in the
next two years. Respondents are very
interested in new technology; it saves
time and 'foot work' for users.
Almost 50% of those surveyed
report that they typically need only
materials published during the last five
years for their research and study.
More than one third of the
respondents want more information
on CD-ROM and 60% would choose
help from Library staff as the
preferred method to learn about the
Library. Across the Library system
the greatest satisfaction is with help
from Library staff.
The Library is studying the
results of the survey, and will
develop services responsive to the
needs expressed. A review of THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Resource
sharing with
other academic
libraries
continues to be
apriority as one
mechanism to
meet the rapidly
increasing costs
ofscholarly
publications
services planned for 1992/93 will
systematically review the survey
results.
The survey information
provides valuable data on the
current and changing needs of our
user community. The Library is
committed to continuing a dialogue
with all segments of the University
community through focus groups,
advisory committees and surveys.
Resource Sharing
Resource sharing with other
academic libraries continues to be a
priority as one mechanism to meet the
rapidly increasing costs ofscholarly
publications. During the reporting
year, the UBC Library participated in
studies carried out by the Association
of Research Libraries, the Canadian
Association of Research Libraries, and
the British Columbia Electronic
Library Network. In addition, a study
of the internal interlibrary loan process
was completed. Each study examined
the organization, policies, and funding
required to build complimentary
rather than duplicate research
collections among libraries and to
develop cost effective mechanisms
through which materials could be
shared.
The Library continues to work
with these agencies to implement
recommendations made as a result of
the studies. At the same time, regional
resource sharing initiatives are being
developed through the Council of
Prairie and Pacific University Libraries
and with the Pacific Northwest
Libraries (Universities of Washington
and Oregon).
New and Improved Services
Circulation
Phase I of the development of a
new circulation system was
substantially completed this year.
Library users enjoy a faster check out
service and with Phase II, to be
complete by September 1993, there
will be up-to-the-minute circulation
information as well as improved and
new circulation services.
Electronic Databases
Installation of PlusNet2 has
gready increased the availability of
MEDUNEax. UBC. A service of the
Library supported in part by the
Variety Club Tent 23, PlusNet2
allows up to 20 simultaneous users to
search the MEDLINE database from
the Woodward Library, the hospital
libraries and at remote locations. In
addition, Canadian Newspaper Index,
Canadian Statistics Index, Canadian
Institute for Historical
Microreproductions Catalogue,
Canadian Education Index, Current
Index to Journals in Education,
Resources in Education, and Psyclnfo
comprise the growing list of databases
mounted on UBCLIB, the Library's
online catalogue. A proposal to
provide remote access to science
databases has been completed and
implementation is planned for the
coming year. CD-ROM databases
continue to be added to the collection
in increasing numbers. New CD-
ROM services include Canada 1986
Census Profiles, Current Contents on
Diskette, Expanded Academic Index,
Health, Index to Legal Periodicals,
INSPEC, MLA International
Bibliography and Social Work
Abstracts Plus. THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
XI
Library Instruction
The Library has focused on user
education and training programs to
ensure that students and faculty can
take full advantage of the power of the
electronic services. A grant from the
Teaching and Learning Enhancement
Fund provided funding to develop an
instructional program in electronic
information skills for undergraduates.
The sessions ran from January
through March and were well
received. The Library will continue
this program and develop new
teaching programs for new databases
in the coming year.
Print/Download Facilities
Print/download workstations
with debit-card readers are now
available for public use in the
Education, Sedgewick and Woodward
libraries. A fourth workstation is
planned for the Main Library. These
facilities make it possible for users to
print results from all of the data files
on UBCLIB.
Improved Services for Persons
with Disabilities
One of the University's goals is to
create a barrier-free campus for people
with disabilities by the year 2010. The
Library has been working to provide
services for disabled users. Enhanced
Service Library cards have been
introduced to let Library staff know
that cardholders have a mobility or
print disability. People with these
disabilities are entided to photocopy
services, book retrieval and other
assistance. A UBC Library Guide fir
People with Disabilities has been
produced and distributed.
The Library's TTY/TTD device
to support deaf and hard-of-hearing
people is located in the Sedgewick
Library. The TTY/TTD uses a
normal telephone line to permit
people to converse by typing back and
forth. Like a telephone with an
answering machine, the TTY/TTD
permits us to answer with a recorded
message and invite the user to leave a
message.
Outreach Services
Collections from the Marjorie
Smith Social Work Library were
integrated in collections in the Main,
Woodward and Law libraries in April
1992. Reference, collection
development, instruction on the use of
information resources and
consultation services to support
research for the School of Social Work
are being provided by the Social Work
Librarian through an 'Outreach'
Office located in the School.
ScInfoNet is a new information
service provided by the Science
Division that will improve access to
scientific information for faculty and
students. The ScInfoNet Librarian
visits reading rooms in the
Departments of Chemistry, Physics,
Civil Engineering, Geological
Sciences, and Mechanical
Engineering to provide the following
services: online searches, CD-ROM
training, assistance with current
awareness and classroom instruction as
requested. THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
In September
1991, the Board
of Governors
approved
planningfor
Phase I of the
new Central
Library
Organizational Update
Planning is almost complete for a
new Education Library, part of a $12
million Education building expansion
program. The project, designed by
Hotson Bakker Architects, should go to
tender by March 1993 and a summer
1994 completion is possible. In
anticipation of the improved and
expanded facility, the Curriculum
Laboratory has changed its name to the
Education Library.
In September 1991, the Board of
Governors approved planning for Phase I
of the new Central Library. The building
will be a new Humanities and Social
Sciences Library, merging the services
and collections of the Sedgewick
Undergraduate Library, Humanities and
Social Sciences Division, Government
Publications and Microforms Division
and the Data Library. A number of
organizational adjustments are being
made in preparation for the Phase I
building.
Integration of reference services for
Humanities and Social Sciences,
Government Publications and Sedgewick
is being planned, collections policies are
being reviewed and staffare considering
the implications of these changes.
The Information and Orientation
Division has been integrated into other
Library service units: instruction, teaching
publications for the library system and
coordination of Graphics are now under
the direction of the Undergraduate
Services Coordinator. A half-time
position has been established for Library
publications and public relations, and the
management of the Main Library's
Information Desk is now coordinated
through the Interlibrary Loans Division.
Government Publications and
Microforms have been an integrated
service unit for many years. A new service
module planned for Phase I will integrate
the Microforms service with current
periodicals. In preparation for the change,
Microforms and Government
Publications reference services have been
separated.
The three hospital libraries, Health
Sciences Network, and Woodward
Library have been combined into one
administrative unit Now called the Life
Sciences Libraries, the hospital libraries
and network staff will report to the Head
of Woodward Library. THE  UNIVERSITY OF  BRITISH  COLUMBIA  LIBRARY ANNUAL  REPORT
LIBRARY ORGANIZATION &
COMMUNICATION
As part of moving toward a
flattened management structure in the
Library, the Library Planning and
Management Council was formed in
November 1991. The main function
of the Council is to assist the
University Librarian in the
management and operation of the
Library through strategic planning
and the review and development of
Library services.
Chaired by the University
Librarian, membership on the
Council includes the Assistant
University Librarians, the Financial
and Budget Manager, the Systems
Manager, the Undergraduate Services
Coordinator, and the Heads of the
Catalogue Products/Catalogue
Records Division, Education Library,
Humanities and Social Sciences/
Government Publications &
Microforms Division, Law Library,
Order Division, Science Division, and
Woodward Biomedical Library.
UBC     LIBRA' THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
The 1991/92
fiscal year saw
the start of
major problems
for the Library's
collections
budget
COLLECTIONS
The 1991/92 fiscal year saw the
start of major problems for the
Library's collections budget. Exchange
rates over the previous few years had
been favourable and had allowed the
Library to manage with budget
increases considerably below the rate
of inflation on library materials. In
1991/92, however, exchange rates
between major world currencies and
the Canadian dollar gradually
worsened. In the fall of 1991 it was
decided that we should prepare for
serial cancellations of $100,000 to be
made the following summer. As
exchange rates worsened during the
winter, a further decision was made to
reduce drastically the remaining
duplicate subscriptions in the Library
system; this yielded a further
$100,000 worth of tides to cancel.
Since many of these duplicates were
heavily used, the cancellations will
have a significant impact on users. A
total of $200,000 worth of
subscriptions were thus cancelled in
the summer of 1992; most of the
cancellations will be effective with the
January 1993 issues. Almost 1,000
subscriptions will disappear. However,
since a good number of these are
duplicates, the number of tides
affected will be fewer.
During the spring and summer of
1992, exchange rates continued to
worsen as a result of crises in Europe
and the uncertain Canadian political
situation. Collections budget increases
for 1992/93 were:
For inflation 0%
For exchange rate effects     0.85%
For new programs 1.50%
In addition to the exchange rates
there was evidence that the major serial
publishers were planning increases of 10
to 12% in their basic prices. It was
apparent that costs for serials could easily
increase in the 15 to 20% range. The
summer of 1992 was therefore spent on
the preliminary planning for possible
serial subscription cancellations of
$600,000 to $1 million as necessary over
the next few years. This would represent
15-25% of the 1991/92 serials
expenditure.
In other areas of collections
activity during the reporting year,
collections policies in the humanities
and social sciences, and in the physical
sciences, were completed and drafts
distributed to all branches and
divisions for comment. Discussion
with faculty members in the
humanities and social sciences began. THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
AUTOMATION &
TECHNOLOGY
During the reporting year, all the
objectives identified for the first year
of the Five Year Technology Plan were
successfully addressed. The three
major automation and technology
projects were circulation and
barcoding, Online Public Access
Catalogue (OPAC) upgrading, and
LDMS migration to UNIX.
The Phase I version of the new
circulation system was successfully
implemented by September 1992.
The most labour-intensive component
was the barcoding and item record
conversion of the UBC Library's
circulating collection. Over twenty
project staff and many regular staff
worked on the project as it moved
from branch to branch. Barcoding
was a major success. At most branches
it was completed ahead of schedule
and with minimum disruption to
regular services. The barcoding
timetable for the Main Library was
advanced with an expected
completion before the end of 1992 —
over one year ahead of schedule.
Systems staff in conjunction with
University Computing Services
Network and Communications staff
kept one step ahead of barcoding
activity with the installation of new
microcomputer workstations and local
area networks for communications
support.
The first round of twenty new
online catalogue workstations for
public inquiry were installed as part of
the OPAC upgrade project. A new
version of UBCLIB, the Library's
online catalogue, is expected to be
implemented in late fall 1992 with
several new online features and one
very major development — a merged
catalogue inquiry file containing
records from eight of the UBC
Library's major databases. The merged
file was designed expressly for general
inquiry use and contains over two
million bibliographic records.
The migration of the LDMS
system to the UNIX operating
environment began in earnest during
the reporting year. Support for the
new circulation system and the new
version of UBCLIB were developed
on the Library's UNIX computers. A
local version of the Z39.50 protocol (a
computer standard that allows
different computer systems to
communicate for the purposes of
searching and retrieving bibliographic
records) was also implemented to
provide a link between the old and
new computer systems. A third UNIX
computer was acquired to provide
additional processing capacity and
disk storage.
The Library also acquired and
installed the PiusNet2 system to
support MEDLINE and several other
life sciences databases. This DOS-
based system uses a Novell local area
network to link twelve inquiry
workstations located in Woodward
Library and the three hospital
branches and provides support for
eight dial-in remote users. THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Projects which
had a
significant
impact on
Technical
Services
included
barcoding and
serial
cancellations
TECHNICAL SERVICES
The new Order Division
continued to integrate many of the
functions and staff of the former
Serials and Acquisitions Divisions. A
reorganization of part of the Library
Processing Centre Floor I resulted in
the move of the Collections
Accounting and Budget Division to
one end of the Floor, and left the
Order Division occupying a
homogeneous area.
Projects which had a significant
impact on Technical Services included
barcoding and serial cancellations.
The Order Division and the two
Cataloguing Divisions had to organize
the procedures necessary to barcode
newly received monographs and
serials, and to use the barcodes to
update the location of monographs as
they move through the processing
stream. Many Library Assistants in
Technical Services spent four hours a
week barcoding the collections in
branch libraries from May to August
1992. Diversion of this amount of
staff time created backlogs in most
areas, especially since it followed a
lengthy work stoppage in March.
Cancellation of about 1,000 serial
subscriptions between May and
August added considerably to the
workload of serials units in the Library
Processing Centre and other libraries.
Problems with the GST
continued to add to the workload of
the Order and Accounting Divisions.
The culminating blow was the
announcement in spring 1992 that, as
of July, the GST on many parcels
would be collected by Canada Post,
which would add to the GST a $5.00
per parcel charge to cover its own staff
costs. The cost to the Library of staff
time spent on GST matters is
significant (quite apart from the actual
GST payments themselves).
Orders for monographs were
reduced during the year and there was
increased use of online facilities by
selection staff to transmit requests to
the Order Division. Selection staff in
the various units did more checking of
holdings themselves, and gready
reduced the demands on the searching
staff in Catalogue Records. As a result
of this trend, more time was available
for cataloguing books. Between April
1991 and March 1992 output of
catalogued books increased by 8%
despite the work stoppage in March.
Barcoding during May to August will,
however, have an impact on the
output for 1992/93. For the first time
in many years the cataloguing backlog
went down in 1991/1992 from
82,000 to 75,000 items. The demand
for rush cataloguing continues to
increase drastically, however. The
preponderance of English language
items amongst the rush requests
suggests the need to review the
priorities which are given to various
types of materials in the cataloguing
stream.
At the end of 1991, OCLC
replaced its first Online System with
the PRISM Service, which created
some terminal emulation problems.
The RLIN workstation, used for
cataloguing Asian CJK materials, was
upgraded with some improvement in
the handling of vernacular characters. THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
LIBRARY SPACE
& EQUIPMENT
In the autumn of 1991 the firm
of Arthur Erickson Aitken
Wreglesworth Associates was selected
as the architect for Phase I of the new
Central Library. Following this
decision, Philip Leighton and David
Weber, library building consultants
from Stanford, were appointed to
work on the project. At the time of
writing this Report, the predesign
report has been submitted to the
Board of Governors for approval. The
architects will then begin work on the
schematic design. Phase I of the new
Central Library is slated for
completion in September 1995.
Planning for the configuration of
the new building proceeded steadily
over the year. Phase I will not be large
enough to accommodate all the social
sciences and humanities collections
presendy housed in the Main Library,
which means that the present library
organization has had to be studied in
depth and various changes made in
order to ensure that the collections
and services destined for Phase I can
function as effectively as possible.
In April 1992 the Marjorie Smith
Social Work Library closed and the
collection was moved to the Main,
Woodward and Law libraries. By the
end of 1992, the Data Library is slated
to move into the Main Library, and
eventually will be housed in Phase I.
St. Paul's Library moved into new
quarters in October 1991, as planned.
The Fine Arts Library was
provided with forty-eight double faced
bays of shelving in Room 335, giving
the Library much needed space to
house the ever-increasing collection.
In September 1991, the Woodward
Library Reserve Collection was moved
from the basement to the first floor.
In response to the resolution of
Senate in April 1991, a project to
brace the stacks in the Main Library to
improve their stability for possible
seismic activity was begun in late 1991
and completed in the summer of
1992.
Long-term concerns about the
safety of the Main Library building
and, in particular, the lack of an
emergency lighting system, are being
addressed. Work is expected to begin
in September 1992 on the installation
of an emergency lighting system for
the Main Library.
An inventory of all the electrical
equipment in the Library system was
completed during the summer of
1992. This information, which is now
in machine-readable form and which
we plan to update on a regular basis,
will be used for planning for future
needs as well as for inventory control.
A project to provide workstations
for the new circulation system
equipment is in progress. The
workstations will be built wherever
they are needed.
Pi
L
"
^^H  ■, ^^H
HfTnr THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Work on a
preservation
policy for the
Library has
begun
PRESERVATION
The Library is a participant in the
Canadian Cooperative Preservation
Project, funded by a grant from the
Andrew W. Mellon Foundation. The
other members of the Project include
the University of Alberta, University
of Toronto, McGill, Laval, and the
National Library of Canada.
At the beginning of 1992,
Precision Micrographic Services was
contracted to do the preservation
microfilming for the Library, and in
May 1992 Norman Amor was
appointed as Project Manager for the
Library's share of the grant. To date
more than sixty reels of 35mm
microfilm have been produced, and
the microfilming is progressing at a
steady pace. The material filmed so far
includes British Columbia
government publications and
publications of the University.
The Library Assistant 3 in the
Mendery received additional training
and equipment over the year enabling
her to provide increasingly
sophisticated conservation services to
the Library.
Work on a preservation policy for
the Library has begun. This will
include such things as binding,
preservation microfilming, book
repairs, preservation photocopying,
storage, and disaster preparedness. THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
UNIVERSITY ARCHIVES
During the past year the
University Archives program
continued to benefit from the active
role played by the University Archives
Advisory Committee. Established by
the University Librarian to discuss
issues and make recommendations
regarding the development of the
Archives, the Committee met several
times and also made a number of
presentations to various campus
groups. The Committee proved to be
very useful for discussion of ideas from
various University constituencies as
well as serving as an effective conduit
for disseminating ideas to the
community.
In February 1992 the
Committee, after consultation with
the broader University community,
published its Report and
Recommendations. The document
addressed the difficulties affecting the
Archives within the context of a more
comprehensive system of information
management on campus with the
University Archives assuming a
coordinating role. The Report
recommended the development and
implementation of an official policy
governing the University's
administrative records and also
pointed out the need for a survey of
existing records. In the spring of 1992,
the Library received funding for Phase
I of the University Records Survey.
The University Archives received
a $9,000 grant from the Canadian
Council of Archives to help process
the Coolie Verner papers. In addition,
the Archives sponsored a summer
practicum student from the Master of
Archival Studies program. The
Archives also received help from the
work study program and volunteers.
13 XI
THE  UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
The Library is
committed to
devoting sufficient
financial resources
to staff training
and development
activities
HUMAN RESOURCES
Staff Establishment
At the end of the reporting year,
the Library's staff totalled
approximately 354 positions,
including 91 librarians, 7
management & professional (M&P)
staff, and 256 support staff. The total
included 9 cost-recovery or grant-
funded positions. This compares to an
establishment of 359 (including 9
cost-recovery or grant-funded
positions) at the end of the previous
reporting year. The 1.34% net
decrease resulted from the elimination
of positions through reorganization,
transfer to the ETA reserve of
positions vacated through retirement,
and retrenchment to meet budgetary
requirements. Two positions were
added to the Library's budgeted
establishment: an M&P programmer/
analyst position was transferred to the
Library from University Computing
Services when the Library assumed full
responsibility for the operation of the
Data Library, and the Library
reallocated funding to support the
PATSCAN Librarian's position.
As in previous years, all vacancies
were carefully reviewed by the Library
Administration to see whether a
replacement was necessary. Funds
resulting from positions left vacant
were reallocated to meet other
pressing needs.
Staff Training & Development
The Staff Training and
Development Committee, established
during the previous year to develop a
comprehensive plan for all Library
staff, continued to meet and discuss
training and development needs. A
final report was presented to the
University Librarian in May 1992.
The Library is committed to
devoting sufficient financial resources
to staff training and development
activities to ensure the Library's staff is
ready to meet the increasingly
sophisticated information needs of the
Library's users. Among other
initiatives, the Library participated
with the libraries at the University of
Washington, Washington State
University, and the University of
Oregon, in supporting a Basic Library
Management Skills Institute,
presented by the Office of
Management Services of the
Association of Research Libraries.
Nine UBC librarians attended this
institute.
14 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL  REPORT
XI
Professional Staff
Three outstanding librarians, who
together contributed over 80 years of
service to the development of the
UBC Library, took early retirement
during the reporting year. Bob
MacDonald, Assistant University
Librarian for Technical Services and
Systems, Anne Yandle, Head, Special
Collections and University Archives,
and Ture Erickson, Reference
Librarian, Humanities & Social
Sciences Division, and formerly Head,
Sedgewick Undergraduate Library,
retired at the end of December 1991.
Another long-service librarian, George
Freeman, Head of the Biomedical
Branch Library at Vancouver General
Hospital, who had been on extended
sick leave, left in December on Long
Term Disability leave.
The Library's staff was saddened
by the death of Lynne Hallonquist,
Life Sciences Bibliographer, in August
1992. Lynne served the Library well
for many years, and will be missed by
colleagues and friends not only in the
Woodward Library but throughout
the Library system.
Isabel Pitfield, Library
Development Coordinator, resigned
in July 1992. Jack Mcintosh, Slavic
Bibliographer and Science Reference
Librarian, and Joyce Davidson, Head,
Collections Budget and Accounting
Division, were on Professional Leave
pursuing research interests during this
reporting year.
New appointments included
Johann van Reenen as Head of the
Woodward Biomedical Library, Julie
Stevens as Undergraduate Services
Coordinator, and Brian Owen as
Systems Manager.
As a result of organizational and
structural changes within the Library,
several librarians took on new
responsibilities. Tony Jeffreys assumed
responsibility for all technical services
operations upon the retirement of Bob
MacDonald, and his tide was changed
to Assistant University Librarian for
Collections and Technical Services.
The new position of Systems
Manager, filled by Brian Owen, now
reports to the University Librarian.
Hans Burndorfer, Head of the Music
and Fine Arts Libraries, took on part-
time responsibility as interim Head of
Special Collections Division and
University Archives upon Anne
Yandle's retirement in January 1992.
The responsibilities of Johann van
Reenen were changed to include
management of all the life sciences
libraries. As a result, there will no
longer be separate administrative
heads in the hospital branches, and
Pat Lysyk and Nancy Forbes were
assigned responsibilities as reference
librarians in the Hamber and
Biomedical Branch Libraries
respectively. The closure of the
Marjorie Smith Social Work Library
in April 1992 led to the placement of
Beverley Scott, the former Head, in
the Humanities and Social Sciences
Division. Margaret Friesen, Head,
Interlibrary Loans, assumed
responsibility for the operation of the
Main Library's Information Desk.
Two librarians were granted
confirmed appointments by the Board
of Governors during the reporting
year: Bonita Stableford, Head,
Science Division, and Ann Doyle,
Librarian/Analyst, Systems Division. THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
The Library thus
continues its role
as a major
provider of
student
employment on
campus
Support Staff
The support staff severance rate
decreased to 15% from 17% during
the previous reporting year. Of the
severances which occurred, almost
66% were resignations. However, the
turnover rate (the percentage of
positions which change hands during
the year compared to the
establishment) increased from 32% to
46%. There were more temporary
promotions and transfers, in part
related to special project activities such
as the circulation and barcoding
projects. Fifty-nine new employees
were appointed, and fourteen staff
members were recalled.
Patricia Meagher, Library
Assistant 4, Biomedical Library,
retired during the reporting year.
Patricia had a long record of service to
the Library in a number of divisions,
and her experience will be missed.
The classifications of 5 support
staff positions were reviewed this year
as responsibilities changed.
Reclassifications included a Secretary
4 to 5 (Librarian's Office), Clerk 3 to
Administrative Clerk (Librarian's
Office), Library Assistant 3 to
Administrative Clerk (Copy Services),
Library Assistant 1 to Clerk 2 (Copy
Services), and Library Assistant 2 to
Data Control Clerk 2 (Systems
Division).
Student Employment
The Library's regular student
assistant and hourly staff budget
amounts to more than $1 million, the
equivalent of almost 48 full-time
equivalent positions or 168 student
positions on an annual basis.
The Library thus continues its
role as a major provider of student
employment on campus, and
participates actively in programs
designed to foster such employment.
For example, the Library again
participated in the Work Study
Program, providing jobs for 58
students, and yielding the Library
some 10,769 hours of additional
assistance.
16 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
BUDGET
Operating Budget
The Library's major budget
allocations are for salaries and wages
(63%) and Library acquisitions
(32%). Supplies, services and
equipment take the remaining 5%.
These proportions have continued
with little fluctuation from year to
year, but reallocations of funds within
the categories are necessary every year
to adjust to changing circumstances
and priorities. In the year under
review the Library experienced and
adjusted to the increasingly difficult
economic situation faced by the
University and the province.
Salaries & Wages
The successful conclusion of
contract negotiations between the
University and CUPE 2950
(representing the Library's support
staff), and the University and the
Faculty Association (representing the
librarians) resulted in salary
settlements in excess of the
University's budget for increases. As a
result, 4 currendy vacant librarian
positions and 1 vacant library assistant
position were lost permanendy to
make up the shortfall in the Library
budget.
New funding was provided to
assist with the hiring of a Science
Outreach Librarian and the
reorganization of services in the
Humanities and Social Sciences and
Government Publications areas.
Library Acquisitions
Increased funding for Acquisitions
in the 1991/92 fiscal year included 1.5%
for new programs, 0.28% to offset
foreign exchange increases, and 4% for
inflation Because of the University's
difficult financial position, 1992/93
increases have been limited to new
programs (1.5%) and a small adjustment
for foreign exchange. In the face of
double-digit increases in serial prices and
exchange rate losses, the Library is
working with the University and the
Senate Library Committee to explore
many solutions, one of which is
cancellation of serial subscriptions.
library fine revenues (net of their
collection costs) have been designated
entirety to supplement the Library
acquisitions budget provided by the
University. Fine revenues increased
substantially in the past year as a result of
increased fine rates and tighter controls
on delinquent borrowers.
Supplies, Services & Equipment
Additional funding for
preservation activities was provided in
the 1991/92 fiscal year, as well as a
4% general increase in the Supplies &
Expenses budget to help cover
inflation. Because of the difficult
financial conditions, the University
was unable to provide any increase for
inflation in the 1992/93 fiscal year.
The cooperation and vigilance of
staff at all levels in containing costs is
much appreciated. They have helped
the Library cope with its budget
limitations by pursuing outstanding
receivables, limiting requests to
essential items only, sharing and
recycling resources whenever possible,
and identifying erroneous charges to
the Library's accounts.
iue XI
THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
There is
increased
awareness of
costs, budget
limitations,
options and
expenditure
patterns
throughout the
Library
An additional $30,000 was
reallocated from the general supplies
budget to staff training and
development, to allow staff members
to obtain necessary and long overdue
work-related training. At $60,000, the
budget for staff training and
development is approximately halfway toward its long-term objective of
1% of the salaries budget.
Cost Recoveries
External cost recoveries provide
approximately 2% of the Library's
operating budget.
All activities which generate cost
recoveries were reviewed and their
1992/93 budgets adjusted to reflect
current realistic revenue expectations.
The University was unable to
provide requested seed money to
begin additional revenue services such
as document delivery in the 1992/93
fiscal year. The Library will continue
to look for ways to increase revenues
from existing operations, and will
introduce new cost recoveries where
that can be done with minimal outlay
of capital.
Involvement of Library Managers
in Financial and Budget Activities
Financial reports are distributed
monthly to branch and division heads
and other library managers. There is
increased awareness of costs, budget
limitations, options and expenditure
patterns throughout the Library.
Responsibility and accountability
for student assistant funds allocated to
their areas have been assigned to
branch and division heads.
Responsibility and accountability
for staff development and training
funds have been assigned to the Staff
Training and Development
Committee. The Travel Grants
Committee of UBCLA allocates funds
to assist librarians' attendance at
conferences and professional meetings.
Managers of large expenditure
areas, such as Systems, PATSCAN,
Interlibrary Loans, and catalogue
support, are working with the
Financial and Budget Manager to
prepare budget estimates and manage
expenditures in their areas.
Branch and division heads
assisted with the preparation of the
Library's 1992/93 budget submission
through their work on the Budget
Planning Task Group and
participation in several open review
sessions. THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
Grant Funding
The Library continues to seek
grant funding wherever opportunities
arise. Successful applications over the
past year include:
Teaching and Learning
Enhancement Fund
♦ Continuation of the CD-ROM
instruction program.
♦ Provision of the Commonwealth
Agricultural Bureauxdatabase on
CD-ROM in MacMillan Library.
♦ Dissertation Abstracts on Disc
(through a grant awarded to the
Faculty of Graduate Studies and
the Graduate Students Society).
♦ Tutorial programs in use of
Quick Law and Canadian Law
Online databases (through a
grant awarded to the Faculty of
Law).
Social Sciences and Humanities
Research Council
♦ Purchase of the first two sections
of the Opie Microfiche Collection
of Children's Literature.
Networks of Centres of
Excellence
♦ Introduction of PlusNet2, a
compact-disk-based, networked
information system for the Life
Sciences Libraries.
♦ Support for the Science Outreach
Librarian position.
♦ Planned introduction of an online
information system for science
and engineering.
Canadian Council on Archives
♦ Academic Internship Program
grant.
♦ Archival Conservation.
♦ Backlog Reduction of Archival
Collections.
Community Archives Assistance
Program
♦ Barbarian Press project.
Canadian Cooperative
Preservation Project (Mellon
Foundation Grant)
♦ Preservation microfilming.
B.C. Ministry of Advanced
Education, Training and
Technology
♦ Continued operation of the
PATSCAN service.
UBC Capital Funding
Library Automation Project
♦ Funding for the second year of
this $1.5 million, 3-year project
will permit introduction of the
new circulation system in
September 1992 as planned.
♦ Upgrading of the Online Public
Access Catalogue will continue
into Year 3 of the project.
Minor Capital Projects
♦ Structural assessment, seismic
bracing and move of shelving in
the Fine Arts Library.
♦ Electrical and other work in the
Order Division. THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
UBC     LIBRARY
Grants were used to
develop an
instructional
program in
electronic
information skills
for students and to
purchase
CD-ROMand
OPAC
workstations
DEVELOPMENT AND
COMMUNITY SUPPORT
The Library succeeded in
obtaining $57,600 from the Teaching
and Learning Enhancement Fund,
established by the Board of Governors
in 1991. The three grants from the
Fund were secured by the Faculty of
Graduate Studies and the Graduate
Students Society, the Faculty of Law,
and by the Library. The grants were
used to develop an instructional
program in electronic information
skills for students and to purchase
CD-ROM and Online Public Access
catalogue (OPAC) workstations in
several locations. During the reporting
year, the Library developed another
proposal for a grant from the
Teaching and Learning
Enhancement Fund for 1992/93.
Work continued with the Friends
of the Library, and two newsletters
were produced. The President's
Advisory Council on the University
Library met twice to discuss the
Library and to advise the President on
matters affecting the Library.
The second annual Authors'
Reception, originally scheduled for
March, was held in the fall of 1992.
Sponsored by the University
Librarian and the President, the
Reception honours the University's
many authors. This year's Reception
recognized 90 faculty and staff who
had published over 100 books
during the previous year. At the
Reception, we also publicized and
celebrated the acquisition of the
three millionth book in the
Library's collection.
The Library worked closely
with the University's Development
Office in the Campus Campaign
and fundraising for the Phase I
Building Project.
Charitable Donations
The Library benefits from
donations large and small from
individuals, corporations, and
organizations.
Cash Donations
The Library expresses its thanks
to the following special supporters:
For Gifts to the
Friends of the Library Fund
The Alma Mater Society
Dr. Cyril Bryner
Mr. Noel Owens
Mr. Robert Rothwell
Ms. C. M. Sim
For Gifts to the Crane Library
Ms. Katherine Block
Mr. John MacDonald
Mr. James Phelps
The PEO Sisterhood Chapter
Mr. William Read
Mrs. Marjorie BruceSing (estate)
Mr. Paul Thiele
The Vancouver Foundation
For a Gift to
Friends of MacMillan Fund
Dr. Joseph Gardner
For Gifts to the
Special Collections Division
Mr. Lewis Green
Dr. W. Kaye Lamb
For a Gift to the
Dr. Stanley Pech Memorial Fund
Mrs. Vera Pech THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Gifts-in-Kind
The most notable gift to the
Special Collections and University
Archives Division was the papers of
the artist Jack Shadbolt. The Division
also received the papers of Dorothy
and Harvey Burt, Roy Daniells, John
Gibbard, Derek Lukin Johnston and
John A. Pacey.
The Library expresses its thanks
for donations to various library units:
For Donations of Book Collections
David Aberle
Kloh-Ann Amacher
Ivan Avakumovic
Janos Bak
Branko Blazicevic
Beverley Buchanan
Stephen Casey
Ronald Jobe
Jean Laponce
John McDonald
Nicholas Poppe
Roselyn Robertson
Jan Solecki
Leslie Solyom
Kate Stevens
Norman Watt
GlennisZilm
The Library expresses its thanks
to the following special supporters:
For Special Purpose Gifts
Variety Club, Tent 23, for
assistance with the installation of
the PlusNet2 system for the Life
Sciences Libraries.
Asia Pacific Foundation of
Canada for appraisal of the
P'u-Pan Collection.
21 zz
THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
To review services
in the context of
the responses to the
Library User
Survey, the
Library's strategic
plan and the
realities of the
economic
environment
GOALS AND PLANS
FOR 1992/93
1.   Services
♦ To review services in the context
of the responses to the Library
User Survey, the Library's
strategic plan and the realities of
the economic environment.
♦ To develop strategies for
involving Library users in
planning for new services, and
changing or discontinuing
existing services.
♦ To complete Phase II of the
circulation system on time and on
budget.
♦ To increase the number of online
public access workstations in the
Library.
♦ To improve access to material not
available in the Library's
collections by providing access to
commercial document supply
services such as Uncover, Faxon
Finder and CitodeL
♦ To introduce CD-ROM facilities
in the Fine Arts and Music
libraries.
♦ To monitor and analyze the
Science and Social Work outreach
programs and to evaluate the
success of these models for
information services.
♦ To relocate Data Library and plan
for integration of its services into
subject divisions.
♦ To describe a service model for
the Phase I building which will
include the integration of
reference services for Humanities
and Social Sciences, Government
Publications and Microforms,
Sedgewick and Data Library.
♦ To describe a service model for units
remaining in the Main Library
Building: Science, Special
Collections & Maps, and Fine Arts.
♦ To develop a document delivery
service and a document retrieval
service on a cost recovery basis.
♦ To examine the most cost-
effective method for delivering
circulation services in the Phase I
building and the Main Library
building.
♦ To implement remote access
database services for the Physical
and Applied Sciences.
♦ To publicize and obtain support
from the University community
and community-at-large for
resources to provide the services
required by users.
♦ To demonstrate to the University
community that, within the
resources available, the Library is
providing its services in a cost-
effective manner.
♦ To relocate the Wilson
Recordings Collection and the
Extension Library in preparation
for construction of the Phase I
Library building.
♦ To improve the cost effectiveness
of interlibrary borrowing and
lending.
22 THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Library Organization &
Communication
♦ To continue the review of the
Library's organization in order to
develop an organization which
will meet the needs of the 21st
century.
♦ To continue the transition to a
more flexible, self-managed,
matrix organization.
♦ To involve and consult with the
Library's staff through meetings,
surveys, newsletters, committees
and task forces.
♦ To encourage librarians and staff
to participate fully in and
contribute to those structures
responsible for the governance
and development of the
University.
3.   Collections
♦ To prepare for cancellations of
serial subscriptions.
♦ To review the allocation of
collection funds.
♦ To improve access to the
collections of other major
libraries, both direcdy and
through commercial services.
♦ To work with library and university
organizations to reduce the role of
for-profit publishers in academic
publishing —whether print or
electronic
4.   Automation & Technology
♦ To proceed with the second year
of the Five Year Technology Plan,
with an emphasis on the
continued migration to the
UNIX environment and the
Library's new communications
network.
♦ To develop and implement Phase
II of the new circulation system.
♦ To develop and implement Phase
II of the OPAC upgrade,
including more public inquiry
workstations and improvements
to the online user interface.
♦ To provide access to additional
bibliographic and information
databases through the development
and implementation of a 'gateway'
&dlity for UBCLIB.
5.   Technical Services
♦ To review processing workflows
and priorities.
♦ To reduce the cataloguing
backlog, especially the English
language material.
♦ Where possible, to place newly
received materials in the library
location where they will
ultimately reside, and to circulate
the material uncatalogued until
catalogue copy is available.
ubc library online
I CMAL0M ■ DBCUIJTWH
I irt-PfWCESS ■ MIKEL LANL0U5 MtlSIWW
I SEAULS urei MH1E
23 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
To continue
with the
planning of the
Phase I
building
including work
on the schematic
designs and on
the schedule of
moves and
relocations
which will be
necessary once
the construction
begins
6.   Library Space & Equipment
♦ To continue with the planning of
the Phase I building, including
work on the schematic designs
and on the schedule of moves and
relocations which will be
necessary once the construction
begins.
♦ To analyze the space currendy
occupied by the Library system,
including any space available for
storage.
♦ To provide additional storage
space by installing compact
shelving in the Library Processing
Centre.
♦ To move the Data Library from the
Computing Centre to the Main
Library by December 1992.
7.   Preservation
♦   To devise a way of making any
future preservation microfilming
operable on a cost recovery basis,
once the Canadian Cooperative
Preservation Project's Mellon
Grant concludes at the end of
March 1993.
8.   University Archives
♦   To continue to move into the
area of information management
to ensure the early identification
and preservation of the
University's permanendy valuable
recon
ds.
♦ To oversee the completion of the
University Records Survey.
♦ To coordinate the development and
dissemination of guidelines for
records retention schedules for the
University's administrative records.
♦ To play a coordination role in the
planning for and implementation of
Freedom of Information legislation
at UBC.
9.   Human Resources
♦ To begin to implement the plan of
the Staff Training and Development
Committee.
♦ To allocate the necessary financial
resources to support staff training
and development.
♦ To encourage librarians to
participate in professional
organizations and library research by
allocating time and resources for
such activities.
10. Financial Management
♦ To provide financial data to assist
with the planned review of services.
♦ To revise the Library's accounts and
budgets to reflect changes in
organizational structure and services.
♦ To assume responsibility for the
Library's accounts receivable,
currendy handled by the
University's Financial Services
Department.
24 THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
♦ To review procedures for cash
handling and tighten controls
where necessary.
♦ To continue to review and revise
the financial reports distributed to
Library managers to improve
their usefulness for decisionmaking and control.
♦ To continue the training of
managers in the use and
interpretation of financial data.
11. Development & Community
Support
♦ To engage in fundraising
following the University's
coordinated plan.
UBC     LIBRARY
♦ To apply for further grants from
the Teaching and Learning
Enhancement Fund.
♦ To continue a Library-wide needs
assessment and establish
fundraising strategies for defined
needs.
25 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
26 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
ZZ1
APPENDICES CONTENTS
A   Size of Collections — Physical Volumes 29
B   Growth of Collections 30
C   Library Operating Expenditures 31
D   Recorded Use of Library Resources 32
E   Interlibrary Loans 33
F    Health Sciences Library Network 34
G   Reference & Information Questions Answered    35
H   Computer-Assisted Bibliographic Searches 36
Orientation Tours & Instructional Sessions 37
J    Cataloguing & Pre-Order Searching 38
K   Library Organization 39-40
L   Library Advisory Committees 41
M  Standing Library Committees 42
N   Senate Library Committee 43
O   President's Advisory Council on the 44
University Library
27 zz:
THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
28 THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL  REPORT
Appendix A
SIZE OF COLLECTIONS — PHYSICAL VOLUMES
UBC     LIBRARY
RELEGATED
MARCH 31/91
ADDITIONS
DELETIONS
TO STORAGE
MARCH 31/92
Asian Library
245,456
11,387
0
0
256,843
Biomedical Branch Library
34,705
855
2
0
35,558
Catalogue Records Division
5,890
59
0
0
5,949
Crane Library
9,869
1,780
36
0
11,613
Data Library
864
64
1
0
927
Education Library
119,121
5,631
1,244
250
123,258
Fine Arts Library
124,858
6,939
3
221
131,573
Government Publications
12,062
2,193
4
10
14,241
Hamber Library
12,414
528
0
0
12,942
Humanities &c Social Science Reference
67,540
2,878
11
766
69,641
Law Library
158,999
3,531
25
4,000
158,505
MacMillan Library
66,071
2,501
171
2,368
66,033
Main Library
1,041,855
38,919
297
5,359
1,075,118
Map Library
9,834
307
1
0
10,140
Marjorie Smith Library
23,907
1,186
3,360
0
21,733
Mathematics Library
33,507
1,354
1
0
34,860
Music Library
61,617
1,792
7
0
63,402
St. Paul's Library
9,323
574
0
0
9,897
Science Reference
31,678
889
45
0
32,522
Sedgewick Library
196,182
5,637
3,191
0
198,628
Special Collections Division
104,150
3,896
0
8,500*
99,546
Woodward
350,875
9,165
53
2,161
357,826
SUBTOTAL
2,720,777
102,065
8,452
23,635
2,790,755
Storage Collections
299,102
0
0
23,635
322,737
TOTAL
3,019,879
102,065
8,452
3,113,492
8,500 duplicate copies of UBC theses were removed from Special Collections and relegated to the LPC Storage Area.
29 THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix B
GROWTH OF COLLECTIONS
Serial Subscriptions '
Volumes - Catalogued
Documents - Uncatalogued
Microfilm (reels)
Microcards (cards)
Microprint (sheets)
Microfiche (sheets)
Aperture Cards
Films
Filmstrips
Slides
Slide/Tape Shows
Transparencies 2
Video Tapes
Videodiscs
Photographs
Pictures
Maps
Manuscripts3
Sound Recordings
Computer Tapes 4
Microcomputer Discs
CD-ROM Discs
Air Photos
Large Print & Braille Volumes
MARCH 31, 1991
NET GROWTH
MARCH 31,1992
26,686
213
26,899
3,019,879
93,613
3,113,492
760,610
9,072
769,682
98,986
2,164
101,150
111,680
0
111,680
1,087,670
0
1,087,670
2,624,358
86,520
2,710,878
2,589
0
2,589
1,027
-109
918
2,839
6
2,845
30,974
400
31,374
126
-15
111
1,481
0
1,481
3,272
414
3,686
1
1
2
308,443
8000
316,443
75,407
11,000
86,407
187,136
2,623
189,759
2,777
53
2,830
112,568
3,399
115,967
914
n/a
797
536
37
573
148
31
179
1,042
0
1,042
8,814
76
8,890
1 Includes periodical subscriptions, monographic series and sets. 20,832 are purchased; 6,067 are gifts or exchanges.
2 Sets
3 Thickness of files in metres
4 Statistics vary from 1989/90 as tapes were rewritten from round-reel to cartridge. No tapes have been discarded and holdings
have been added.
30 THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix C
UBC      LIBRARY
LIBRARY OPERATING EXPENDITURES
FISCAL YEARS, APRIL/MARCH
YEAR
SALARIES & WAGES
COLLECTIONS
BINDING
OTHER
COST
RECOVERIES
TOTALS
1988/89
10,263,629   (60.40)
5,243,498   (30.86)
208,922   (1.23)
1,276,776
(7.51)
870,464
16,122,361
1989/90
11,478,225   (59.85)
5,575,211   (29.07)
219,007   (1.14)
1,904,516
(9.93)
826,133
18,350,826
1990/91
12,706,989  (61.64)
5,898,405   (28.61)
244,422  (1.19)
1,765,675
(8.56)
944,463
19,671,028
1991/92
12,730,853   (61.13)
6,111,422   (29.34)
267,970   (1.29)
1,716,095
(8.24)
1,019,300
19,807,040
(1) Expenditures from grant and trust funds are not included; in 1991/92 they amounted to $182,038 for collections.
(2) Percentage figures in parentheses relate to total spending independent of cost recoveries.
(3) Other expenditures include non-recurring equipment acquisitions which vary considerably from year to year.
31 UBC     LIBRARY
THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix D
RECORDED USE OF LIBRARY RESOURCES
YEARS ENDING JUNE 30
*Reserves moved to Sedgewick Library in 1991/92
1989/90
1990/91
1991/92
% INCREASE/
DECREASE VS
1990/91
GENERAL CIRCULATION
MAIN LIBRARY
General Stacks
Extension
Fine Arts
Government Publications
Map
Reserves
Special Collections
SUBTOTAL
BRANCH LIBRARIES
Asian
Biomedical Branch
Crane
Education Library
Hamber
Law
MacMillan
Marjorie Smith
Mathematics
Music
St. Paul's
Sedgewick
Woodward
SUBTOTAL
510,657
503,087
536,722
10,281
9,300
6,025
104,471
100,151
95,347
116,589
106,364
105,300
10,773
12,305
14,833
23,859
21,027
*
21,966
18,453
16,869
798,596
770,687
775,096
27,107
27,323
29,606
26,543
26,440
21,861
2,874
2,738
2,240
133,430
142,846
146,196
33,905
34,423
32,606
99,178
99,917
101,072
39,897
42,593
41,240
29,607
26,498
18,591
24,684
25,157
26,212
54,029
56,012
55,808
23,124
23,060
20,286
286,509
281,546
298,252
197,477
189,308
187,714
+0.57%
978,364
977,861
981,684
h-0.39%
USE OF RECORDINGS & DATA FILES
Data Library tape mounts
Wilson
Music
SUBTOTAL
DOCUMENT DELIVERY
Health Sciences Network
-
3,872
3,862
123,926
202,302
183,027
53,823
51,674
50,386
77,749
257,848
237,275
47,417
48,477
46,679
-7.98%
-3.71%
INTERLIBRARY LOANS
To Other Libraries
From Other Libraries
TOTAL INTERLIBRARY LOANS
GRAND TOTAL
(GENERAL CIRCULATION & INTERLIBRARY LOANS)
27,231
28,210
30,993
14,071
14,879
12,497
41,302
43,089
43,490
2,143,524
2,097,962
2,084,224
+0.93%
-0.65%
32 THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
u
Appendix E
INTERLIBRARY LOANS
YEARS ENDING JUNE 30
TO OTHER LIBRARIES
ORIGINAL MATERIALS
General
Federation Information Network
B.C. Post-Secondary Library Network
Bamfield Marine Station
SUBTOTAL
FILMS
TAPED BOOKS
PHOTOCOPIES
General
Federation Information Network
B.C. Post-Secondary Library Network
Bamfield Marine Station
SUBTOTAL
1989/90
1990/91
1991/92
% INCREASE/
DECREASE VS
1990/91
10,038
727
3,627
69
10,187
600
3,919
39
11,307
698
4,272
27
14,461
14,745
16,304
559
407
313
211
193
206
3,554
189
7,978
279
3,934
210
8,330
391
4,006
214
9,772
178
12,000
12,865
14,170
TOTAL INTERLIBRARY LENDING
27,231
28,210
30,993
+10%
FROM OTHER LIBRARIES
ORIGINAL MATERIALS
General
FILMS
TAPED BOOKS
PHOTOCOPIES
TOTAL INTERLIBRARY BORROWING
4,025
5,235
3,230
372
281
259
51
68
18
9,623
9,295
8,990
14,071
14,879
12,497
16%
33 UBU       LIBRARY
THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix F
HEALTH SCIENCES LIBRARY NETWORK
JULY 1991 - JUNE 1992
INTERBRANCH LOANS
TO OTHER BRANCHES
Woodward
Biomedical Branch
Hamber
St. Paul's
Other UBC Libraries
TOTAL
(1990/91)
VTERIAL
PHOTOCOPIES
5,577
31,675
622
2,645
416
1,259
494
760
1,817
1,404
8,926
37,743
(9,695)
(38,782)
% INCREASE
TOTAL
VS. 1990/91
37,252
3,267
1,675
1,254
3,221
46,669
•3.73%
(48,477)
FROM OTHER BRANCHES
Woodward
Biomedical Branch
Hamber
St. Paul's
Other UBC Libraries
TOTAL
(1990/91)
613
1,676
2,289
2,752
11,012
13,764
2,889
12,851
15,740
1,536
8,249
9,785
1,136
3,955
5,091
8,926
37,743
46,669
(9,695)
(38,782)
(48,477)
-3.73%
34 THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix G
REFERENCE & INFORMATION QUESTIONS ANSWERED
JULY 1991 - JUNE 1992
MAIN LIBRARY
Fine Arts
Government Publications
Humanities & Social Sciences
Information Desk
Map
Patscan
Science Division
Special Collections
SUBTOTAL
(1990/91)
% INCREASE
DIRECTIONAL
REFERENCE
RESEARCH
TOTAL
DECREASE VS.
QUESTIONS
QUESTIONS
QUESTIONS
QUESTIONS
1990/91
7,310
8,749
1,418
17,477
991
21,266
1,143
23,400
1,738
32,996
2,687
37,421
17,196
40,667
0
57,863
1,402
4,099
376
5,877
0
0
652
652
758
7179
416
8,353
6,654
13,185
2,758
22,597
36,049
128,141
9,450
173,640
+1.75%
(40,876)
(122,408)
(7,375)
(170,659)
BRANCH LIBRARIES
Asian
Biomedical Branch
Crane
Data Library
Education Library
Hamber
Health Sciences Network
Law
MacMillan
Marjorie Smith
Mathematics
Music
St. Paul's
Sedgewick
Wilson
Woodward
SUBTOTAL
(1990/91)
GRAND TOTAL
(1990/91)
1,773
5,647
580
8,000
8,679
14,981
276
23,936
961
1,467
552
2,980
361
896
253
1,510
10,283
19,597
1,847
31,727
4,964
6,318
4,163
15,445
0
5,382
5
5,387
7,491
7,271
3,577
18,339
2,024
7,735
934
10,693
1,497
2,061
64
3,622
1,564
1,113
426
3,103
2,842
9,841
58
12,741
6,703
19,266
1,011
26,980
7,695
19,439
55
27,189
798
5,323
550
6,671
8,403
29,350
6,930
44,683
66,038
155,687
21,281
243,006
(70,818)
(165,852)
(20,913)
(257,583)
102,087
283,828
30,731
416,646
(111,694)
(288,260)
(28,288)
(428,242)
-5.66%
-2.71%
35 UBC     LI
THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix H
COMPUTER-ASSISTED BIBLIOGRAPHIC SEARCHES
JULY 1991 - JUNE 1992
l
2
3
4
S
6
7
NO. OF
STUDENT
UBC
NON-UBC
SDI
DIVISION
SEARCHES
SEARCHES
SEARCHES
SEARCHES
REFERENCE
ILL
REPORTS
Biomedical Branch
22
_
16
1
_
5
-
Crane
44
-
11
-
-
33
11
Fine Arts
17
-
1
-
16
-
2
Government Publications
22
-
-
-
22
-
-
Hamber
1,492
-
150
-
297
1,045
209
Humanities & Social Sciences
152
14
11
1
126
-
-
Law
1,111
-
10
2
1,099
-
-
MacMillan
62
16
1
1
42
2
-
Mathematics
320
-
56
-
238
26
-
St. Paul's
510
-
61
-
5
444
48
Science *
809
14
38
4
50
703
-
Sedgewick
4
-
-
-
4
-
-
Woodward
718
11
152
27
218
310
814
TOTAL
5,283
55
507
36
2,117
2,568
1,084
(1990/91)
(5,775)
(151)
(863)
(87)
(2,474)
(2,200)
(1,483)
1 Number of searches: a total of the figures in columns 2 to 6.
2 Student specials: limited searches provided to UBC students at a flat fee.
3 UBC searches: for UBC members, excluding student specials.
4 Non-UBC searches: full costs, including staff time, are charged for searches on behalf of persons not associated with the
University. These searches tend to be complex and often involve the use of several data files.
5 Reference searches are usually brief inquiries for information not readily accessible in print.
6 ILL verification is a search for the purpose of determining the existence and location of documents. In Woodward and Main
the searches result in online orders for interlibrary loans.
* The total for Science includes all ILL verification for the Library system except Woodward, the hospital libraries,
MacMillan and Crane.
7 Selective Dissemination of Information reports: the number of monthly updates distributed to clients. Current awareness
(SDI) profiles are included in columns 1 to 5 only when they are initially established or subsequently revised.
36 THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL  REPORT
LIBRARY
Appendix I
ORIENTATION TOURS & INSTRUCTIONAL SESSIONS
JULY 1991 - JUNE 1992
MAIN LIBRARY
Fine Arts
Government Publications
Humanities & Social Sciences
Information & Orientation
Map Collection
Science
Special Collections
SUBTOTAL
(1990/91)
BRANCH LIBRARIES
Asian
Biomedical Branch
Crane
Data Library
Education Library
Hamber
Law
MacMillan
Marjorie Smith
Mathematics
Music
St. Paul's
Sedgewick
Woodward
SUBTOTAL
(1990/91)
GRAND TOTAL
(1990/91)
*   Estimated number of participants
UBC STU
DENTS, FACULT1
i, STAFF
COMMUNir
1 GROUPS
Tours
Participants*
Instructional
Sessions
Participants*
Tours/
Sessions
Participants*
6
56
15
270
4
43
1
23
8
107
3
5
-
-
88
1,579
-
-
30
612
4
47
8
121
14
42
5
56
1
15
9
40
13
207
1
3
5
47
3
33
-
-
65
820
136
2,299
17
187
(104)
(710)
(128)
(2,335)
(14)
(147)
30
107
137
470
2
17
84
121
-
-
11
30
16
100
6
62
-
-
13
154
-
-
39
684
169
1,908
2
65
11
12
173
278
1
6
4
55
33
1,525
9
214
28
197
24
41
-
-
52
55
15
346
16
16
3
6
-
-
1
2
19
126
4
238
-
-
-
-
45
425
-
-
-
-
207
2,704
-
-
34
659
100
338
3
18
203
1,841
913
8,285
175
853
(130)
(1,187)
(437)
(8,346)
(180)
(1,024)
268
2,661
1,049
10,584
192
1,040
(234)
(1,897)
(565)
(10,681)
(194)
(1,171)
37 THE  UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix J
CATALOGUING & PRE-ORDER SEARCHING
September 1991 - August 1992
Administration
Asian English
Chinese
Education/Sedg.
English
European
Indie/Law
Japanese
Korean
Music/Fine Arts
Sciences
Serials/AV
Slavic
Other (Theses)
TOTAL
1419
4
1423
358
1781
33
0
19
0
19
9
28
0
0
2360
1016
3376
98
3474
144
789
5151
319
5470
2897
8367
232
1150
8696
247
8943
698
9641
181
1386
6164
496
6660
587
7247
177
1365
6232
251
6483
430
6913
101
966
1938
676
2614
104
2718
105
764
18
8
26
0
26
0
0
5989
82
6071
902
6973
859
1473
10786
369
11155
1795
12950
162
1403
7473
775
8248
604
8852
2655
1202
1714
261
1975
137
2112
20
766
0
339
339
0
339
0
0
57959
4843
62802
8619
71421
4669
11264
Column definition:
1 Derived cataloguing
2 Original cataloguing
3 Total new titles catalogued
4 Added copies and volumes
5 Total titles catalogued
6 Revisions
7 Pre-order searching
38 THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
33
UBC     LIBRARY
Appendix K
LIBRARY ORGANIZATION
1991/92
ADMINISTRATION
Patrick, Ruth J.
de Bruijn, Erik
Jeffreys, Anthony
Keate, Heather
MacDonald, Robin
ASIAN LIBRARY
Owen, Brian
Turner, Ann
Dodson, Suzanne
Pitfield, Isabel
Joe, Linda
BIOMEDICAL BRANCH LIBRARY (V.G.H.)
Forbes, Nancy
CATALOGUE PRODUCTS DIVISION
Omelusik, Nick
CATALOGUE RECORDS DIVISION
Omelusik, Nick
CIRCULATION DIVISION
Crema, Leonora
University Librarian
Assistant University Librarian for Administrative Services
Assistant University Librarian for Collections (to December 1991)
Assistant University Librarian for Collections and Technical Services
(from January 1992)
Assistant University Librarian for Public Services
Assistant University Librarian for Technical Processes and Systems
(to December 1991)
Systems Manager
Financial and Budget Manager
Facilities and Preservation Manager
Library Development Coordinator (to July 1992)
Head
Acting Head (to June 1992)
Reference Librarian (from July 1992)
Head
Acting Head
Head
COLLECTIONS ACCOUNTING AND BUDGET DIVISION
Davidson, Joyce Head (LOA July 1992 - June 1993)
COLLECTIONS DIVISION
Elliston, Graham
Forbes, Jennifer
Hallonquist, P. Lynne
Karpinski, Leszek
Kreider, Janice
Mcintosh, Jack
CRANE LIBRARY
DATA LIBRARY
Thiele, Paul
Colenbrander, Hilde
EDUCATION LIBRARY
Hurt, Howard
FINE ARTS LIBRARY
Burndorfer, Hans
GIFTS & EXCHANGE DIVISION
Elliston, Graham
Bibliographer •
Bibliographer •
Bibliographer •
Bibliographer -
Bibliographer ■
Bibliographer ■
Head
Head
Head
Head
Head
Serials
English Language
Life Sciences (to July 1992)
European Languages
Science
Slavonic Studies (LOA March 1992 -July 1992)
39 LIBRARY
THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL  REPORT
Appendix K
LIBRARY ORGANIZATION
1991/92
GOVERNMENT PUBLICATIONS & MICROFORMS DIVISION
Godolphin, Jocelyn Acting Head
HAMBER LIBRARY (Children's/Grace/Shaughnessy Hospitals)
Lysyk, Pat Acting Head (to June 1992)
Reference Librarian (from July 1992)
HUMANITIES & SOCIAL SCIENCES DIVISION
Godolphin, Jocelyn Head
INFORMATION & ORIENTATION DIVISION (to August 1992)
Stevens, Julie Acting Head
INTERLIBRARY LOAN DIVISION
Friesen, Margaret Head
LAW LIBRARY
Shorthouse, Tom Head
MACMILLAN LIBRARY
Brongers, Lore Head
MARJORIE SMITH LIBRARY (to April 1992)
Scott, Beverley Head
MUSIC LIBRARY
Burndorfer, Hans Head
ORDER DIVISION
Baldwin, Nadine Head
ST. PAUL'S HOSPITAL LIBRARY
Saint, Barbara Head
SCIENCE DIVISION & MATHEMATICS LIBRARY
Stableford, Bonita Head
SEDGEWICK LIBRARY & WILSON RECORDINGS COLLECTION
Stevens, Julie Head
SPECIAL COLLECTIONS & UNIVERSITY ARCHIVES DIVISION & MAP LIBRARY
Yandle, Anne Head (to December 1991)
Burndorfer, Hans Acting Head (from January 1992)
Brandak, George Manuscripts Curator
Hives, Chris University Archivist
Ross, Tim Map Librarian
Woodward, Frances Curator, Historical Maps
SYSTEMS DIVISION
Dennis, Donald Head
WOODWARD LIBRARY
van Reenen, Johann Head
40 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
Appendix L
LIBRARY ADVISORY COMMITTEES
Archives Advisory Committee
Asian Library Advisory Committee
Data Library Advisory Committee
Faculty of Agricultural Sciences Library Advisory Committee
Information Resources and Services Committee (Faculty of Education)
Faculty of Law Library Advisory Committee
Life Sciences Libraries Advisory Committees
Biomedical Branch Library Advisory Committee (VGH)
Hamber Library Advisory Committee
St. Paul's Hospital Library Advisory Committee
Campus Programmes Advisory Committee
School of Music Advisory Committee
Science Division Library Advisory Council
Senate Library Committee
Social Work Advisory Council
41 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix M
STANDING LIBRARY COMMITTEES
CIRCULATION LIAISON GROUP STANDING COMMITTEE
Chair: Leonora Crema
Membership: Alannah Anderson, Eloisa Anton, Judy Atkinson, Darlene Bailey, Ursula Borejsza, Hilde Colenbrander, Leonora Crema,
Joyce Harries, Linda Hilts, Rowan Hougham, Howard Hurt, Trudy Korth, Carol Linney, Pat Lysyk, Ruth McLaren,
Deborah Newstead, Tip Placzek, Sheila Porter, Lynne Redenbach, Barbara Saint, Jane Shinn, Alfred Tse, Shui Yim Tse,
Philomena Vacheresse, Martha Whitehead, Patrick Willoughby, Frances Wong, Judy Wright.
HUMANITIES & SOCIAL SCIENCES COLLECTIONS DEVELOPMENT COMMITTEE
Jenny Forbes
Membership: Keith Bunnell, Graham Elliston, Jenny Forbes, Jocelyn Godolphin, Joe Jones, Les Karpinski, Mary Luebbe, Jack Mcintosh,
Dorothy Martin, Julie Stevens.
LIBRARY PLANNING AND MANAGEMENT COUNCIL (LPMC)
Ruth Patrick
Membership: Nadine Baldwin, Jocelyn Godolphin, Howard Hurt, Tony Jeffreys, Heather Keate, Nick Omelusik, Brian Owen, Ruth Patrick,
Tom Shorthouse, Bonita Stableford, Julie Stevens, Ann Turner, Johann van Reenen.
PUBLIC CATALOGUES TASK GROUP
Chair: Brenda Peterson
Membership: Susan Andrews, Nadine Baldwin, Lee Ann Bryant, Ann Doyle, Patrick Dunn, Nancy Forbes, Jocelyn Godolphin,
Janice Kreider, Iza Laponce, Mary Mitchell, Nick Omelusik, Brian Owen, Brenda Peterson, Joan Whitney,
Martha Whitehead.
PUBLIC SERVICES HEADS
Heather Keate
Membership: Lore Brongers, Hans Burndorfer, Diana Chan, Hilde Colenbrander, Leonora Crema, Nancy Forbes, Margaret Friesen,
Jocelyn Godolphin, Howard Hurt, Linda Joe, Heather Keate, Pat Lysyk, Barbara Saint, Tom Shorthouse, Bonita Stableford,
Julie Stevens, Paul Thiele, Johann van Reenen.
STAFF TRAINING & DEVELOPMENT COMMITTEE
Chair: Erik de Bruijn
Membership: Sheryl Adam, Elizabeth Caskey, Margaret Friesen, Heather Keate, Peggy Ng, Pamela Niblock, Margaret Price, Helene Redding,
Johann van Reenen, Nancy Wyatt.
SYSTEMS CHANGE CONTROL BOARD
Ruth Patrick
Membership: Brian Owen, Don Dennis, Jocelyn Godolphin, Nadine Baldwin, Brenda Peterson, Leonora Crema, Heather Keate.
TECHNICAL SERVICES HEADS
Chair: Tony Jeffreys
Membership: Nadine Baldwin, Joyce Davidson, Nick Omelusik.
42 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix N
SENATE LIBRARY COMMITTEE
1991/92
Mr.JA. Banfield
Dr. L.L. Bongie
Ms. EA Cany
Dean J.R Grace
Dr. S.E. Grace (Chair)
Dr. J A McLean
Mr. S. Mak
Ms. C.L. Rankel
Ms. B.M. Peterson
Dr. P. Resnick
Dr. G.G.E. Scudder
Dean N. Sheehan
Mr. P. Simmons
Vice President KD. Srivastava
Ms. N. Sterling
Ms. N.E. Woo
EX-OFFICIO
Dr. R.J. Patrick
Chancellor L.R. Peterson
Dr. RA. Spencer
President D.W. Strangway
Terms of Reference
To advise and assist the Librarian in:
i    formulating a policy for the
development of resources for
instruction and research;
ii   advising on the allocation of book
funds to the fields of instruction and
research;
iii developing a general program of
library service for all the interests of
the University; and
iv keeping the Librarian informed
about the library needs of
instructional and research staffs, and
keeping the academic community
informed about the Library
2. To report to Senate on matters of policy
under discussion by the Committee.
XI
43 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
LIBRARY
Appendix O
PRESIDENT'S ADVISORY COUNCIL
ON THE UNIVERSITY LIBRARY
1991/92
Dr. Robert H. Blackburn (to December 1991)
Dr. Wallace Chung
Dr. Joanne Euster
Mr. Haig de B. Farris
Ms. Heather Keate
Dr. Ruth J. Patrick
Dr. H. Rocke Robertson (to December 1991)
Dr. P.R. Sandwell (Chair)
Dr. K.D. Srivastava
Ms. Sally Reukauf Warren
Dr. Jonathan Wisenthal
HONORARY MEMBERS
Sir Frederick Dainton
Dr. Cecil H. Green
Dr. Neal Harlow
Dr. Walter C. Koerner
Dr. W. Kaye Lamb
Terms of Reference
The President's Advisory Council on the University
Library assists the University President's office and
the University Librarian in their efforts to strengthen
and promote established areas of Library excellence
and to build new strengths in support of developing
university programs.
i    To examine, review and constructively
criticize the Library's progress and plans.
ii    To represent the Library to the
community, based on an understanding
of its operation and plans for the future.
44 This report was prepared by
Brenda Peterson, UBC Library
Design & Production:
UBC Library Graphics
Published:
Vancouver, BC 1993
Printed on recycled paper *

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