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Report of the University Librarian to the Senate 1994

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Array 78TH    YEAR
REPORT  OF
THE   UNIVERSITY
LIBRARIAN
TO  THE  SENATE
1992/93 CONTENTS
Preface 1
Library Services 2-5
Library Organization & Communication 6
Collections 7
Automation & Technology 8
Technical Services 9
Library Space & Equipment 10
Preservation 11
University Archives 12
Human Resources 13-14
Budget 15-17
Development & Community Support 18-19
Goals & Plans for 1993/94 20-23
Appendices 25-44 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
PREFACE
It is with great pride and
pleasure that I present to you the
many accomplishments of the
talented, committed and productive
Library staff.
The vision of the 'Electronic
Library' and the focused priorities of
our Strategic Plan have kept us
moving ever forward in the
improvement of our services to
support UBC students, faculty and
staff, as well as the broader
community, in their pursuit of
learning, teaching and research.
Highlights of the past year
include:
♦ Continued integration of
electronic services into all parts of
the Library's information services.
♦ Continued efficiency and
improvement of services through
streamlining and integration
resulting from a review of all
services.
♦ Continued annual review and
cancellation of serial subscriptions
in light of devaluation of the
Canadian dollar and substantial
price increases for serials.
♦ Progress on all objectives of the
second year of the five year
technology plan: redevelopment
of the circulation system, and
online public access catalogue
upgrade.
♦ Continued detailed planning and
preparation for Phase I of the
new Central Library.
Challenges for next year include:
♦ Accelerated progress towards the
'Electronic Library'.
♦ Continued improvement in
organizational performance,
effectiveness and responsiveness.
♦ Meeting rising expectations from
users with constant or declining
resources.
My thanks to all the Library staff,
the many advisory committees,
especially the Senate Library
Committee, and the University
Administration, especially Dr. K. D.
Srivastava, Vice-President Student
and Academic Services, for engaging
in monumental efforts to achieve the
Library's mission: To provide
outstanding access to the universe of
recorded knowledge and information.
Ruth J. Patrick, Ph.D.
University Librarian
r-rf*j£S
f XI
THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Electronic
services
are integrated
into all parts
of the
Library's
information
services
LIBRARY SERVICES
The Electronic Library
The Library continued to add
electronic resources, to develop and
enhance new services, and to
redesign service points as part of the
move toward the 'Electronic Library'
of the future as envisioned in the
Library's Strategic Plan. Electronic
services are integrated into all parts
of the Library's information
services. Bibliographic CD-ROM
and online databases are now the
main focus of reference service and
teaching in the Library. Other
electronic sources available range
from large numeric and imaging
databases to full-text literary works
to remote access to other library
catalogues and commercial
document delivery systems.
UBCLIB
UBCLIB, the Library's online
catalogue/information system, was
introduced in 1988 and continues to
grow. Users can search UBCLIB at
workstations located in all branches
and divisions or from their home or
office computers. UBCLIB provides
access to all Library holdings acquired
since 1977 and to many older
holdings. It also provides access to
items on order, index and abstract
files, B.C. union databases for media,
serials and archives, specialized
bibliographies, other library online
catalogues, document delivery
systems, VlewUBC (UBC's campus-
wide information system) and the
Internet.
UBCLIB provides a common
search interface to all local and index
and abstract files. The system also
links UBC holdings records to
circulation information so users can
determine if a book or journal is
available before making a trip to the
shelves.
Gateway, a new facility added to
UBCLIB during the reporting year,
takes the enquirer from UBCLIB to
remote locations, simply and direcdy.
The database and document supply
services Uncover and Citadel's Ei Page
One (Engineering Index) are available,
as well as the online library catalogues
and networked index and abstract
databases at Simon Fraser University
and the University of Victoria.
ViewUBC, the campus-wide
information system, was added to the
UBCLIB menu in September 1993.
UBC Library users are now patrons of
the 'Virtual Library' and can search
the catalogues of hundreds of libraries
around the world. ViewUBC lets users
connect to any Internet site in the
world and read and/or search
databases at these locations.
UBCLIB Statistics
♦ Total connect time by users outside
the Library 18,000 hours/year
♦ Online public access terminals
in the Library 115
♦ Public print/download workstations
in the Library 14
♦ Simultaneous users of UBCLIB
150-200
PlusNet2 & CD-ROMs
PlusNet2 supports Medline and a
number of other health sciences
databases on a networked information
system which supports remote access
for up to 20 simultaneous users. The
service permits students, faculty and
staff from the teaching hospitals and THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
XI
on campus to search from their offices
and laboratories. This platform will
soon be used to support databases in
the physical and social sciences.
CD-ROMs now form the core of
reference services in many parts of the
Library. The discs which can hold
more than 550 megabytes of
information contain journal indexes
and abstracts, full texts of newspapers
and dictionaries, statistical data, maps,
and graphics. Over seventy-five
CD-ROM and online databases
available in the Library are listed in
Appendix H, replacing the data on
mediated computer searching which
are no longer a meaningful reflection
of search activity in the Library.
CD-ROM workstations and
databases were introduced into the
Fine Arts Library and the Music
Library this year.
Library Instruction
Over 11,700 UBC students,
faculty and staff received instruction
in the Library during the reporting
year. Teaching sessions focused on the
use of electronic resources. The
program to teach students how to use
UBCLIB and CD-ROM databases
continued, using graduate students
employed with funds from the
Teaching and Learning Enhancement
program. Daily drop-in sessions for
UBCLIB were offered in Sedgewick
Library and tutorial sessions on CD-
ROM databases were given in the
Education Library, Woodward library,
Sedgewick Library, the Humanities
and Social Sciences Division, and the
Science and Engineering Division.
Use of the Internet has been
integrated into many subject specific
instruction sessions as a major
information resource. Student
evaluations are very positive.
Circulation
Using UBCLIB, users can now
renew books themselves and list
materials they have signed out. A new
fines policy approved in April 1993
requires late return fees to be levied on
all overdue items, not just those called
in by another borrower. The new
policy is intended to improve availability
of books at a time when the Library is
experiencing increasing demand for
materials but is buying fewer copies.
Circulation patterns in Appendix D
reflect changes in the organization and
location of collections. The Marjorie
Smith Social Work Library was
integrated into the Main and
Woodward Libraries in April 1992
resulting in increased circulation in
those locations. Main Library and
Fine Arts Library circulation were
integrated in spring 1993. Integration
of Wilson Recordings Collection with
the Sedgewick Library and the
reorganization of Sedgewick Library's
collection in preparation for the
building program will result in further
adjustments during the coming year.
Circulation statistics for the
Government Publications Division
have been excluded from Appendix D
because they reflect internal use
within the Main Library building,
reducing the total by approximately
100,000 transactions.
In 1992/93 the number of items
borrowed from the UBC Library's
collections was close to 2 million.
Current samples suggest that for
each volume circulated, two are
used in the Library. If the sample is
accurate, the total use of the collection
may be as high as six million. XI
THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
In June 1993
the Senate
Library
Committee
approved the
proposal for the
Lam Library to
become a branch
of the UBC
Library system
Focus on Users
The Library continues to focus
on users to ensure that information
services and library access are
consistent with user needs. Liaison
programs are being developed in each
of the Library's public service units to
ensure closer collaboration with
students and faculty. Librarians meet
with faculty to discuss their
information needs, changes in Library
policy and collection development.
Library Faculty Advisory Committees
have been established for most of the
faculties, and meetings with the
Graduate Student Society have begun.
Science Outreach
ScInfoNet, the Science and
Engineering Outreach Library service,
was introduced in September 1992 to
improve use and awareness of science
information resources. The ScInfoNet
Librarian works in several reading
rooms and delivers services
electronically to users located long
distances from the Science and
Engineering Division in Main
Library. Services include online
searches, CD-ROM training,
assistance with current awareness and
classroom instruction. The current
awareness service has been an
outstanding success. In the first year
of operation, over 2,700 profiles have
been delivered electronically to over
130 faculty and graduate students.
Users report that the service saves
time and helps them find information
that would not have been found
through other means.
Branch Libraries
In June 1993 the Senate Library
Committee approved the proposal for
the Lam Library to become a branch
of the UBC Library system. The Lam
Library was established by the Faculty
of Commerce and Business Administration in 1985 with a $1 million
endowment from David Lam,
Lieutenant Governor of British
Columbia. Through a successful
fundraising campaign, the Faculty of
Commerce raised the money to
expand the Library and construct the
David Lam Management Research
Centre which opened in May 1992.
In the summer of 1993, over
25,000 volumes from the Main
Library's commerce collections were
integrated with 16,000 volumes
from the Lam Library.
Construction began on the new
Education Library during summer
1993 and is expected to be complete
by the fell of 1994.
The Data Library moved from
the Computer Sciences building to
the south wing of Main Library in
December 1992. Since its inception
in 1972, the Data Library has been
joindy administered by the UBC
Library and University Computing
Services (UCS). During the reporting
year, the Library and UCS agreed to
transfer responsibility for the Data
Library to the UBC Library. The
Library is committed to continuing
support of the Data Library as a core
information service.
Crane Memorial Library
celebrated its 25th anniversary in
1993.
In preparation for the Phase I
building, the Fine Arts Library
Circulation and the Main Library
Circulation Division were
integrated. Fine Arts Library users
now go to Main Circulation for
traces, holds, overdues and requests
for rush cataloguing. THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
zz
Sedgewick Library's two-hour
reserve was changed to a self-service
facility in the summer of 1993.
Circulation services in the Wilson
Recordings Collection were merged
with Sedgewick's and the CD
collection was moved to the
Sedgewick Reserve area. These
changes will reduce operating costs
and provide access to recordings over
longer hours.
The Extension Library, which
serves distance-education students,
moved from Sedgewick Library to
the seventh floor of the Main Library
in order to free space for Phase I
construction.
Resource Sharing
UBC Library remains committed
to resource sharing within the
province and elsewhere as the most
cost effective means to ensure that
UBC faculty, students and staff have
access to the information required.
The Library continues to
participate in the Association of
Research Libraries' reciprocal
agreements which provide interlibrary
loans at minimal cost. Through the
Council of Prairie and Pacific
University Libraries, UBC
participated in a federated
membership in the Inter-University
Consortium for Political and Social
Research which provides machine-
readable data files of primary research
information in the social sciences at a
significant saving over past years.
Through COPPUL, UBC is also
involved in two collections
rationalization projects: physics
journals and health sciences/medicine
journals. While these projects are
focusing initially on journals, it is
envisaged that eventually
inter-institutional collections policies
will be developed which incorporate
all formats of materials.
Negotiations are complete for
UBC to participate in DOCLINE, a
North American document delivery
management system amongst health
sciences libraries. Operated by the
U.S. National Library of Medicine,
DOCLINE allows automatic routing
between partner libraries based on
regional agreements. Implementation
is planned for the coming year.
The Library is an active partner
in the development of the B.C.
Electronic Library Network.
Databases mounted at UBC and
accessible to B.C. post-secondary
institution libraries include ERICand
Psyclnfb. Databases mounted at other
institutions include ABI/Inform, the
Wilson indexes and Canadian Business
& Current Affairs. The Uncover
database and document delivery
service is available to all members of
ELN including UBC at a lower cost
than would be possible through a
single institution subscription. Access
to the online, networked CANSIM
(Canadian Socio-economic Information
Management) database is a joint
project of the SFU and UBC data
libraries. The project permits UBC
researchers to access Canadian socioeconomic time series online from
Statistics Canada's CANSIM
University Base mounted at SFU.
The Library will continue to
focus on resource sharing
agreements to ensure fast and
economical access to print and
electronic information required by
UBC students and scholars. THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
UBC     LIBRARY
The review
encompassed
allpublic,
technical,
and support
services
in the Library
LIBRARY ORGANIZATION &
COMMUNICATION
Review of Services
The Library conducted a review
of all services during the fell of 1992.
The review was designed to help the
Library set priorities by addressing
some basic questions: What are our
current services? What is most
important? What should we enhance
or continue doing? What should we
change or stop doing? What new
services should we provide?
The review encompassed all
public, technical, and support services
in the Library. Four task groups
worked on the review: Circulation,
Shelving, Space and Preservation Task
Group; Collections Development and
ILL Task Group; "From Order to
Patron" Processing Task Group; and
Information Services Task Group.
The review assisted the Library
Administration in developing proposals
to provide more budget flexibility and
identified 6% of the Library's budget
for reallocation over two years to meet
budget shortfalls and to introduce
new programs and services.
Recommendations of the Task
Groups were reviewed by the Library
Planning and Management Council
and most recommendations were
accepted. Implementation teams were
appointed for each major focus of the
review recommendations: Access
Services (focusing on document
delivery), Core Services/User
Categories/Fees for Service, Library
Processing Reorganization, and
Service Points Reorganization.
Implementation priorities are
reflected in the accomplishments and
goals for the Library.
Collections Management Council
In addition to the Library
Planning and Management Council,
which was established in 1991/92, the
Library has set up a second internal
management group: the Collections
Management Council. The Council
will broaden the base of decisionmaking in collections. It is responsible
for dealing with policy and planning
issues regarding the Library's
acquisition program. During the
initial months it was chaired by Tony
Jeffreys, the Assistant University
Librarian for Collections (who is
retiring at the end of 1993). In the
future the Council will be chaired
by Janice Kreider, the new
Coordinator of Collections.
Membership includes members of the
Library Administration and the heads
of the larger divisions and branches. THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
XI
UBC     LIBRARY
COLLECTIONS
In fhe fall of 1992, with the
devaluation of the Canadian dollar
and substantial price increases for
serials, the Library announced that
up to $1 million worth of
subscriptions might have to be
canceled over the following two years
in order to hold serials expenditures
at $4.25 million (65% of the
collections budget). This prediction
was based on the possible situation
of a rise of 20% in serials prices and
assumed no budget increases in each
of two years. The magnitude of the
potential problem the Library was
facing needed to be discussed widely
within the University community.
Extensive consultation took place
between the Library and faculty
members, student groups, the
University Administration, and the
Senate Library Committee. In
March, the Senate Library Committee
unanimously approved a proposal to
address the shortfall in the collections
budget for serials.
Improvements in exchange rates
allowed for an assumption of a 10%
increase in costs in 1993/94 rather
than the 20% which had been
experienced in 1992/93 and predicted
for 1993/94. A revised budget
increase formula was adopted for
Library acquisitions which resulted in
a 5% to 6% annual increase for 1993/
94, including components for
inflation, exchange rate changes, and
new materials. In addition, $77,000
was transferred permanently from the
binding budget to the collections
budget, and one-time funding from
the Library's Acquisitions
Stabilization Fund was authorized to
be used in 1992/93 and 1993/94 as
needed to offset serials costs. These
changes allowed the Library to keep
the serials cancellations to $200,000.
There was a detailed review of
serials subscriptions in all subject
areas, and consultation with users
about those being considered for
cancellation. The dollar value of the
cancellations was weighted toward the
science, medicine and law areas
because cost increases in the last few
years have tended to be greatest
amongst these subjects.
The Library continues to support
the work of the Association of
Research Libraries (ARL) in seeking
changes to the serials publishing
process which will limit the large cost
increases which have been a hallmark
of the last decade. The means of
achieving this goal are likely to be the
increased use of electronic publishing
and greater involvement of non-profit
agencies as publishers. The Library
and the Senate Library Committee
will be seeking to heighten discussion
of this issue on campus.
There has been an improvement
in access to serials from remote
sources, both by membership in
commercial document supply services
such as Uncover and Citadel, and by
pilot programs of cooperation
between libraries.
Work on the development of
collections policies continued
during the reporting year. Policies
have been completed for
Humanities and Social Sciences,
Science and Engineering, Special
Collections, Life Sciences,
Education Library and Data
Library. THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
A new version
ofUBCLIB
with improved
searching options
and a merged
catalogue
inquiry file
was introduced
infanuary
1993
AUTOMATION &
TECHNOLOGY
Progress was made on all
objectives in the second year of the
Five Year Technology Plan.
Redevelopment of the
circulation system was the major
focus of activity. Several new
features were implemented by
September 1993 including a self-
service renewal feature on UBCLIB,
the Library's online catalogue. The
Asian Library and David Lam Library
were also converted to the new
circulation system.
Work continued on the Online
Public Access Catalogue upgrade
project. A new version ofUBCLIB
with improved searching options and
a merged catalogue inquiry file was
introduced in January 1993. In April,
a Gateway facility was added to
UBCLIB. Gateway provides direct
access to two online commercial
services, Uncover and Citadel, and two
B.C. online library catalogues, Simon
Fraser University and the University
ofVictoria.
In September 1993, a Gopher
client was implemented to provide
access from UBCLIB to ViewUBC,
the UBC campus-wide information
service. The UBCLIB Gopher client
allows UBC students and faculty to
access the Internet from terminals in
the Library or from their home or
office computers, without specialized
equipment or software.
Additional UBCLIB inquiry
stations were installed bringing the
number of stations to just over one
hundred. Print/download
workstations were also installed in all
major branches and divisions. In
conjunction with University
Computing Services, the Library
introduced a "pass through" facility
for UBCLIB on the campus
network's dial-in system. Subsidized
by the Library, this facility allows
users to continue to have free dial-in
access to the Library's system.
The migration of the LDMS
system to the UNIX operating
environment continued during the
reporting year. Systems staff fine
tuned the support for the new
circulation system and the new
version ofUBCLIB, and started work
on the migration of the Library's
other major applications. The
Library's software is performing
efficiendy and effectively on the
UNIX computers; UBCLIB is
operated on a single machine and
comfortably supports between 170
and 200 simultaneous users. Response
time has improved dramatically.
Two more UNIX computers
were acquired bringing the total
complement to five. One of these
machines was purchased by the B.C.
Electronic Library Network (ELN)
and had the Library's software and
databases installed on it. This
machine is intended for use by other
ELN members, especially for
databases with shared user licenses. It
has reduced the load on the Library's
computers and also serves as a backup
for UBCLIB. THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
XI
TECHNICAL SERVICES
During the reporting year,
selected staff in Technical Services
spent a considerable amount of time
participating in the review of services.
The organization of central
processing, workflows, and priorities
were reviewed in order to determine if
Technical Services could reallocate
staff to achieve improved services.
Several initiatives are now underway
based on recommendations from the
Library Services Review Task Groups.
Library Processing Centre
Reorganization
During the summer of 1993,
staff from the Catalogue Records
Division, Catalogue Products
Division, and Order Division were
reorganized into two processing
divisions: the Catalogue Division and
the Order Division.
The Catalogue Records Division
and staff from the Catalogue
Maintenance Unit in the Catalogue
Products Division were merged to
form the new Catalogue Division.
Staff from the Book Preparations
Unit of the Catalogue Products
Division joined the Order Division.
The new organizational structure
centralizes cataloguing activities in
one division, augments staffing in
high priority areas, and makes more
effective use of management staff.
The Collections Accounting and
Budget Division now reports to the
Library's Financial and Budget
Manager.
Books to Branches Project
Planning for the Books to
Branches Project was completed. The
project will relocate part of the
uncatalogued backlog from the
Library Processing Centre to selected
divisions and branches. Selected
incoming material will be prepared
for circulation by the Book
Preparations Unit directly after receipt
and sent to the appropriate branch
until it is recalled for cataloguing.
The Books to Branches Project
will allow self-service use of our
newest material in a timely manner,
adjustment of priorities within the
Catalogue Division without
increasing workloads on staff, more
efficient production from Catalogue
Division staff due to anticipated
reduction in "rush" traces for
uncatalogued material, and
continuation of the practice of waiting
for MARC catalogue copy.
Implementation of the project will
begin in 1993/94.
Catalogue Division
Reorganization
A Task Group has reviewed the
organization and workflow of the
Catalogue Division.
Recommendations included
reorganizing the unit structures,
reviewing job descriptions of the
senior Library Assistants, and
upgrading a number of Library
Assistant positions in accordance with
cataloguing priorities established
during the review. Work on the
reorganization will continue during
the coming year.
During the reporting year, the
cataloguing backlog was reduced from
75,022 to 62,509 titles. Cataloguing
efficiency was improved by assigning
priority to English language materials
which led to a decrease in rush traces
(from 5,488 to 4,296). XI
THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Library staff
worked
intensively on
planning the
organization
of the
new space
LIBRARY SPACE
& EQUIPMENT
During the reporting year, the
Predesign Report for Phase I of the
new Central Library and the Design
Development Report were completed.
Work then began on the architectural
details, schedules, and specifications,
due in early autumn of 1993. Phase I
is scheduled for completion in
September 1995.
Library staff worked intensively
on planning the organization of the
new space. Since Phase I will not be
large enough to accommodate the
humanities and social sciences
collections which are presendy housed
in the Main Library, many
compromises have had to be made to
ensure that the new building
functions as effectively as possible
until the construction of Phase II
provides the additional space needed to
house the collections in their entirety.
In December 1992, the Data
Library moved into the Main Library
and the budget for the programmer/
analyst position was transferred into
the Library's budget. During the
summer of 1993, approximately
25,000 volumes were moved from the
Main Library to the new David Lam
Library. In anticipation of the
construction of Phase I, temporary
office space was built in Sedgewick
Library and the Extension Library was
moved to the Main Library.
Installation of an emergency
lighting system in the Main Library
was completed by the end of 1992.
Compact shelving has been installed
in the Library Processing Centre. This
provides more than 2,500 additional
shelves and allows various locations
throughout the Library system to
store overflow materials.
Work on bracing stacks to
withstand seismic activity continued
in several areas of the Library system.
A project to provide workstations for
the new circulation system equipment
is still in progress, and is expected to
be completed in late 1993.
10 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
zy
PRESERVATION
The Canadian Cooperative
Preservation Project, funded by a
grant from the Andrew W. Mellon
Foundation, ended in June 1993.
The Library's share of the Mellon
grant amounted to $175,000. The
project produced 413 reels of
35mm preservation microfilm,
consisting mainly of British
Columbia government and
University publications.
A preservation project to
microfilm the British Columbia
Sessional Papers is now underway in
the Library. This project, which is
being done on a cost recovery basis,
has been funded in part from a private
grant, with the remainder of the costs
to be recovered from sales of the set.
The Library Assistant 3 in the
Mendery received further training and
equipment. Increased staff expertise
allows the Library to restore and
preserve volumes in their original
bindings. This capability is especially
important for volumes with ornate
bindings where in past years our
options would have been either to
send an item out for restoration by a
private conservator or to rebind the
text block, thus destroying the
original binding.
As part of Library preservation
activities, the Facilities and
Preservation Manager organized staff
sessions on disaster preparedness, fire
extinguishers, and security.
ii THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
UBC     LIBRA
In the summer
ofl993,
the Advisory
Committee
developed a
preliminary
draft of a
records
management
policy for UBC
UNIVERSITY ARCHIVES
Over the past year the University
Archives, in conjunction with the
University Archives Advisory
Committee, prepared proposals for
coordinating the development and
implementation of a general
institutional information
management program, as specified in
the recommendations of the
University Archives Advisory
Committee's report Toward an
Integrated Records Management
Prog-am at UBC. The
recommendations included
conducting a survey of the
University's administrative records,
developing an institutional records
management policy, and hiring a
Records Management Coordinator.
The Committee was successful in
realizing these objectives.
The Library received funding for
the records survey which was
conducted between July 1992 and
March 1993. The survey revealed that
the University's administrative records
total almost 35,000 feet and expand
at a rate of approximately 4,000 feet
per year. In the absence of general
guidelines for records retention, there
is a large number of records of
questionable value being retained as
well as duplication throughout the
system. Moreover, permanently
valuable records have not been
identified and preserved in any
systematic manner and, as a
consequence, there are gaps in the
institution's documentary record.
In the summer of 1993, the
Advisory Committee developed a
preliminary draft of a records
management policy for UBC. The
draft policy will be circulated for
discussion by the University
community before its presentation to
the UBC Board of Governors for
approval.
The University approved funding
for the position of Records Analyst/
Archivist which will be filled early in
the fell of 1993. During the summer
of 1993 the Archives sponsored a
summer practicum student from the
Master of Archival Studies program.
The University Archivist started
working with members of the
University Administration to develop
a policy on the Freedom of
Information and Protection of Privacy
legislation which will be extended to
the University in the fall of 1994.
12 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
HUMAN RESOURCES
Staff Establishment
Budget reductions and
reallocations at the conclusion of the
1992/93 fiscal year resulted in the loss
of over 11 full-time equivalent
positions (3.16%) from the Library's
current staff establishment, plus 2
additional positions left vacant by
early retirements. A new professional
position was added to the
establishment in the Special
Collections and University Archives
Division in recognition of the
Library's new responsibility for
coordinating the management and
retention of the University's
administrative records. At the
conclusion of the reporting year the
Library's staff totalled 344 positions:
90 librarians, 7 management and
professional (M&P), and 247
support staff and technicians. Ten
positions are funded through cost
recoveries and grants.
All position reductions were
achieved without layoffs through a
policy of leaving the positions that fell
vacant during the year unfilled. Onetime savings from these vacancies
prior to year-end were reallocated to
the purchase of ergonomic furniture
and equipment for staff and other
urgent needs.
Staff Training & Development
The Staff Training and
Development Committee completed
its first year of active operation,
implementing the comprehensive
plan developed in 1991/92. Following
the advice of Susan Jurow of the
Association of Research Libraries'
Office of Management Services, the
major emphasis of the program this
year was to address the first three
phases or levels of training:
orientation/socialization, core skills
training (computer, supervisory &
management, and ergonomics
awareness), and enhancement of
learned skills (customer service). Some
programs also addressed the fourth
and fifth phases: training for changing
or new roles, and career development.
In all, the 171 courses or sessions
attracted about 678 attendees.
The Library, in cooperation
with the University's Department of
Occupational Health and Safety,
sponsored several workshops for
staff on repetitive strain injuries.
The sessions were designed to
provide information to help staff
prevent these injuries.
Professional Staff
Organizational changes brought
new responsibilities to a number of
librarians. Lee Perry, History of
Medicine Librarian in the Woodward
Library, became the Life Sciences
Bibliographer. In preparation for the
retirement of Tony Jeffreys, Nadine
Baldwin added the responsibilities of
Assistant University Librarian for
Technical Services to those of her
existing position as Head of the Order
Division for a two-year term. Janice
Kreider was appointed Coordinator of
Collections (half-time). She will
continue her position as Science
Bibliographer (half-time) in addition
to her new assignment. Nick
Omelusik became Head of the newly
unified Catalogue Division. Elizabeth
Caskey was appointed Head of the
new David Lam Library for a two year
period starting September 1, 1993.
Two librarians were granted
confirmed appointments during the
reporting year: Lynne Redenbach,
13 XI
THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Three valued
members of
the support
staff with over
61 years of
service to the
Library
among them
retired during
the year
Circulation Division and Extension
Library; and David Reimer, Head of
the Music Cataloguing Unit,
Catalogue Division.
Judith Thiele, reference librarian,
teacher, and co-founder of the Crane
Library, passed away in April 1993.
She is sadly missed by her students,
patrons, and colleagues.
Joyce Davidson, Head,
Collections Accounting and Budget
Division, returned from a
professional leave during which she
examined factors affecting
relationships between libraries and
book vendors. Erik de Bruijn,
Assistant University Librarian for
Administrative Services, began a
professional leave to continue his
research related to automation and its
effect on human resource utilization
in academic libraries. Jeanie Ku,
Human Resources Generalist, carried
out day-to-day personnel activities in
Erik's absence. Joseph Jones,
Reference Librarian, Humanities and
Social Sciences Division, began a
professional leave to complete a guide
to reference materials for Canadian
literature in English.
Support Staff
The support staff severance rate
returned to 17% after falling to 15%
in 1991/92. The turnover rate (the
percentage of positions which change
hands during the year, as compared
to the establishment) fell from 46%
to 30% as many vacancies were left
unfilled. Organizational changes
resulted in new duties or work
locations for several support staff.
When circulation activities in the
Fine Arts Library were transferred to
the Main Library Circulation
Division, three positions moved with
them. The amalgamation of the
Wilson Recordings Collection with
Sedgewick Reserve in preparation for
construction of Phase I of the new
Central Library allowed one of the
Wilson positions to be reassigned to
the Law Library to replace a vacant
position.
Three valued members of the
support staff with over 61 years of
service to the Library among them
retired during the year: Branko
Blazicevic, Library Assistant 4 in the
Slavic Cataloguing Unit of the
Catalogue Division; Janice Ray,
Library Assistant 2, Woodward
Library; and Joyce Harries, Library
Assistant 5, Main Library Circulation
Division. In addition, a 25-year
employee, Brian Varty, Library
Assistant 4 in the Main Library
Circulation Division, took Long
Term Disability leave in August 1993.
Three staff members were
reclassified to reflect increased job
responsibilities: LA 1 to LA 2 (Copy
Service); LA 2 to LA 3 (Humanities
and Social Sciences Division); and IA
3 to LA 4 (Special Collections and
Archives Division).
Student Employment
The Library's regular budget of
$1.2 million for student assistants and
hourly staff was again supplemented
by funding from the Work Study and
Challenge student employment
programs. The Library is one of the
major employers of students on
campus, providing over 94,000 hours
of paid employment annually.
14 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
BUDGET
The Library's 1992/93 Operating
Budget allocations continued the
established pattern of 63% for salaries
and wages. Funding for Collections
slipped from 32% to 31%, and the
portion designated for supplies,
services and equipment increased
from 5% to 6% as $400,000 in onetime funding was directed to the
Library Automation Project. No
funding was available to cover non-
salary inflation for any university unit,
but the Library did receive increases to
its Collections budget for new
materials and to offset the effects of
foreign exchange fluctuations.
The financial situation for the
University became increasingly
difficult during the year, with the
result that most faculties and service
units, including the Library, had
budget cuts for the 1993/94 fiscal
year. The Library's portion of the cut
was $525,000 (2.41% of its operating
budget). In anticipation of the
shortfall, a university-wide hiring
freeze went into effect in January.
Nine vacant support staff positions
and four vacant librarian positions
(over 11 FTE in all) were lost
permanently.
The initial Operating Budget for
1993/94 indicates that restraint and
reallocation of resources will continue
to be the order of the day. Partial
funding for the new Archivist's
position was returned to the Library.
The Collections Budget's formula-
based increase provided a permanent
addition of $367,000 (5.7%) to the
base budget. And $205,000 in onetime funding was designated for
completion of the Library
Automation Project. On the other
hand, there was again no general
increase to cover inflation on supplies,
services and equipment, and the
amount of increase required to cover
librarians' salaries is uncertain pending
the outcome of an arbitrated
settlement between the University
and the Faculty Association.
Salaries & Wages
Salaries and wages were under-
expended as positions were held
vacant during the year. Some onetime savings from these positions
went to purchase much needed
ergonomic furniture, computer
workstations, and booktrucks for staff.
Difficulties in implementing the new
Integrated Human Resources
Information System (IHRIS) in the
Human Resources and Financial
Services Departments of the
University led to many payroll
problems for Library employees
which had to be investigated and
resolved during the year. Internal
systems were established to control
and report on expenditures from the
student assistant budget and savings
from staff vacancies.
Collections
The Collections budget had a
difficult year, with the prospect of
massive serials cancellations being
required to cover serials price
increases, inflation, and unfavourable
exchange rates. A combination of
some cancellations, funding
reallocations, fine revenues, and
improved exchange rates kept
expenditures within bounds.
Supplies, Services, & Equipment
Expenditures on supplies, services
and equipment were up substantially
over 1991/92 as a result of the onetime spending on the Library
15 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
The Library
seeks grant
funding to
supplement its
Operating
Budget
whenever
opportunities
arise
Automation Project, replacement of
obsolete library security equipment
and one of the Library's two 14
year-old delivery vans, and the
salary savings redirected to
equipment for staff.
Cost Recoveries
Gross cost recoveries increased
12% over 1991/92. Approximately
60% of this increase came from the
PATSCAN service revenues, which
were transferred permanendy to the
Operating Budget along with their
associated expenditures. Increased
Copy Service revenues account for
most of the remaining increase, and
these too were offset by increased
expenditures for the higher volume of
service.
As a result of changes in the
University's Financial Services area,
the Library took on responsibility for
processing its own accounts
receivable, and verification of cash
deposits to Library accounts had to be
centralized in the Librarian's office.
Grant Funding
The Library seeks grant funding
to supplement its Operating Budget
whenever opportunities arise. Benefits
from successful applications over the
past year include:
Teaching & Learning
Enhancement Fund
♦ Funding to continue and
enhance the UBCLIB and
CD-ROM teaching program.
♦ CD-ROM equipment for the
Fine Arts Library, Music Library,
the Humanities and Social
Sciences Division, and the
Science and Engineering
Division (through a grant
awarded to the Faculty of
Graduate Studies and the
Graduate Student Society).
♦ CD-ROMs dealing with
occupational health and safety,
and associated equipment
(through a grant awarded to the
Occupational Hygiene program
in the Faculty of Graduate
Studies).
Graduating Class Gifts
♦ Closed-captioned decoder, video
player, and carrel for the use of
hearing-impaired patrons in the
Sedgewick Library (from the
1991/92 Graduating Class).
♦ Electrically-adjustable computer
table for the use of patrons in
wheelchairs in the Sedgewick
Library (from the 1992/93
Graduating Class).
♦ Perseus multimedia CD-ROM
and videodisc workstation for the
Sedgewick Library (from the
1992/93 Graduating Class).
National Library of Canada, Adaptive
Technology for Libraries Program
♦ Closed-circuit television and
optical character recognition
system for the assistance of
visually-impaired patrons in the
Sedgewick Library.
National Library of Canada
♦ Continued operation of the
Cataloguing-In-Publication
program.
Province of B.C. College
Partnership Grant
♦ ARIEL scanner for document
facsimile transmission, and
programming time to further THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
develop the UBCLINC
interlibrary loans system.
Networks of Centres of Excellence
♦ Enhancement of PlusNet2, a
networked information system
for the Life Sciences Libraries.
♦ Support for Science Outreach
Librarian position.
Canadian Cooperative Preservation
Project (Mellon Foundation Grant)
♦ Preservation microfilming.
B.C. Ministry of Advanced Education,
Training & Technology
♦ Continued operation of the
PATSCAN service.
Canadian Council on Archives
♦ Academic Internship Program
grant.
♦ Backlog Reduction of Archival
Collections grant.
UBC Capital Funding
Library Automation Project
♦ Funding for the third and final
year of this $1.5 million project
to complete development of the
new circulation system
introduced in September 1992.
♦ Further upgrading and expansion
of the Online Public Access
Catalogue.
Minor Capital Projects
♦ Compact shelving for material in
storage in the Library Processing
Centre basement.
♦ Renovations to accommodate
equipment for the new
circulation system in various
public service areas.
17 zz
BC     LIBRARY
THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
The Library
was the
recipient of
three gifts from
the 1992 and
1993 UBC
Graduating
Classes
DEVELOPMENT AND
COMMUNITY SUPPORT
The Library benefited from the
University's Teaching and Learning
Enhancement Fund for the third
consecutive year. Over $16,000 was
received to continue and enhance the
UBCLIB and CD-ROM teaching
program in the Library. The Faculty
of Graduate Studies and Graduate
Student Society secured over $21,000
to purchase CD-ROM equipment for
the Fine Arts Library, Music Library,
Humanities and Social Sciences
Division, and Science and
Engineering Division. The
Occupational Hygiene program in
the Faculty of Graduate Studies and
the Library received $15,000 through
a joint proposal to acquire several
CD-ROMs in occupational health
and safety for Woodward Library.
The Library was the recipient of
three gifts from the 1992 and 1993
UBC Graduating Classes. Sedgewick
Library received a close-captioned
decoder, video player, and carrel for
the use of the hearing impaired; an
electrically-adjustable computer table
for the use of those in wheelchairs;
and the hardware to run Perseus, a
multimedia interactive CD-ROM
and videodisc of texts and images
relating to ancient Greece.
In April 1993, over one hundred
UBC faculty and staff were honoured
at the third Annual UBC Authors'
Reception, sponsored by the President
and the University Librarian.
The Library continued to work
with the University's Development
Office in fundraising for Phase I of
the new Central Library.
Charitable Donations
The Library benefits from
donations large and small from
individuals, corporations, and
organizations. All are gratefully
received. The Library wishes to take
this opportunity to acknowledge the
following special supporters, who
contributed $1,000 or more during
the year under review.
Cash Donations for Gifts to:
The Friends of the Library Fund
Alma Mater Society
Cyril Bryner
Noel Owens
Bruno Schober
The Crane Library
Katherine Block
Dorothy Jackson
James Phelps
William Read
Marjorie Sing
The Gage Memorial Fund
in support of the Crane Library
John MacDonald
Paul Thiele
The Friends of Special Collections Fund
W. Kaye Lamb
The Friends of MacMillan Library Fund
Joseph Gardner
The Friends of the
Fine Arts and Music Libraries Fund
Barbara Sivertz
The Dr. Stanley Pech Memorial Fund
Vera Pech
The Judaica Fund
Endowment Fund of the Jewish
Federation of Greater Vancouver
18 THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
XI
The Preservation Microfilming Fund
Earl Dodson
Suzanne Dodson
Gifts-in-Kind
The most notable gift to the
Special Collections and University
Archives Division was the personal
papers of Harvey Reginald
MacMillan. The Division also
received the papers of the Canadian
Association of Industrial, Mechanical
and Allied Workers Union, Joy
Kogawa, and Michael Bullock.
The Library expresses its thanks
to the following donors for donations
to the book collections of various
library units:
David F. Aberle
Ivan Avakumovic
Mrs. F. C. Bell
Stephen Carey
Max S. Cynader
Melva J. Dwyer
Ronald A Jobe
Margaret E. Leighton
Frank S. Stevens
Philip A Thomas
Elspeth Webster
Special Purpose Gifts
The Library also expresses its thanks
to the following special supporters:
VanCity Savings Credit
Union, to promote through the
Library's PATSCAN service the
development of inventions which
contribute to the solution of
environmental problems.
Variety Club, Tent 23, for
assistance with the installation
and development of the PlusNet2
system for the Life Sciences
Libraries.
19 THE  UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
To continue to
review services
in response to
the Library's
strategic plan,
user feedback,
and declining
staff resources
GOALS AND PLANS
FOR 1993/94
1.   Services
♦ To continue development of the
'Electronic Library' including
beginning the migration of the
Data Library from MTS to Unix
by mounting CANSIM on Unix
in the Library, adding more full-
text resources, participating in the
further development of Netlnfi
and ViewUBC, enhancing
faculty and student use of the
Internet, and investigating the
digitization of UBC theses.
♦ To continue to review services in
response to the Library's strategic
plan, user feedback, and declining
staff resources.
♦ To review performance measures
for Library services and further
develop strategies for involving
Library users in planning for new
services and changing or
discontinuing existing services.
♦ To reduce the cost and increase
the speed of delivery of material
not available in the Library's
collections through special
resource sharing agreements,
access to commercial document
supply services and organizational
change.
♦ To continue to evolve and
develop the service model for
Phase I of the new Central
Library and the units remaining
in the Main Library Building.
♦ To implement a document
delivery service and a document
retrieval service to the UBC
community on a cost recoveiy basis.
♦ To continue to increase and
upgrade equipment needed to
access information including
photocopiers, microform readers
and microcomputers..
♦ To improve the security for Fine
Arts materials and to develop a
plan to install a security system
for the Main Library's collections.
♦ To prepare to move the
Education Library into new
facilities in the fell of 1995 and to
transfer education research and
children's literature material from
the Main Library to the
Education Library.
♦ To review the resources and
services of the Crane Library and
develop new directions.
2.   Library Organization &
Communication
♦ To continue implementation of
the services review
recommendations by introducing
revised policies on levels of
service, fee structures, and services
to non-UBC users.
♦ To continue to implement new
roles for librarians.
20 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
3.   Collections
♦ To broaden the base of decisionmaking in the collections area in
conjunction with the Collections
Management Council.
♦ To complete the initial round of
collections policy writing.
♦ To begin planning for the
increased acquisition of materials
in electronic format as major new
funding becomes available in
1994/95.
equipment as the final round of
the OPAC upgrade project.
To provide support for the new
'Electronic Library' collection
project that has been made
possible through additional funds
in the Collections budget.
To migrate the PlusNet2 system
that supports Medline and other
health sciences databases to a
UNIX computer and TCP/IP
based communications support.
♦ To review the acquisition of
material in traditional formats in
light of the cost increases and
exchange rates during 1993/94.
♦ To monitor the establishment of
new chairs, programs, centres and
courses at the University to
ensure that the collection is
adequate for the new areas.
4.   Automation & Technology
♦ To continue with the third year
of the Five Year Technology
Plan. The emphasis will continue
to be on the migration to the
UNIX environment and the
extension of the Library's new
communications network.
Migration work on the major
processing systems will also
commence.
♦ To complete the redevelopment
of the circulation system.
♦ To complete the installation of
additional inquiry workstations
and other OPAC-related
5.   Technical Services
♦ To follow through on making
uncatalogued material more
accessible to Library patrons.
♦ To reorganize the Catalogue
Division.
♦ To continue to review processing
workflow and priorities.
6.   Library Space & Equipment
♦ To continue work on the Phase I
building, including the furniture,
and the schedule of moves and
relocations before and during the
construction.
♦ To consider the installation of
additional compact storage as a
means of further easing the
Library's space needs.
♦ To complete the renovations
needed to accommodate the new
circulation system equipment.
■:
..7^-sKI THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
To address the
safety concerns of
people working
in the Library,
and in particular
the Main Library
where
environmental
and structural
problems are
numerous
7.   Preservation
♦ To complete the first preservation
microfilming project to be done
on a cost recovery basis and to
seek further projects which can be
done in the same way.
♦ To continue to develop the
Library's disaster preparedness
plan, with an emphasis on special
areas of concern.
♦ To continue to work on the
Library's preservation plan, with
the help of a library-wide
committee.
♦ To address the safety concerns
of people working in the
Library, and in particular the
Main Library where
environmental and structural
problems are numerous.
♦ To monitor digitization projects.
♦ To participate in the
development and
implementation of Freedom of
Information and Protection of
Privacy policies at the University.
♦ To coordinate an inventory of the
University's electronic records
which were not included in fhe
1992/93 University Records
Survey.
♦ To develop formal policies and
procedures governing all aspects
of the University Archives'
operations.
♦ To examine options (i.e. optical
disk, digitization) for providing
access to the University Archives'
extensive photographic collection.
♦ To negotiate transfer of those
records identified by the
University Records Survey that
would help to fill in existing gaps
in the holdings of the University
Archives.
8.   University Archives
♦ To coordinate and develop a
general records management
program for UBC which will
ensure the identification and
preservation of the University's
permanently valuable records and
to contribute to the overall
management of campus
information.
♦ To work with staff at the Simon
Fraser University Archives and
the University of Victoria
Archives to develop a generic
records schedule for
administrative records.
♦ To develop a program to identify
and re-appraise nitrate negatives
in the photographic collection
and arrange for appropriate
storage and/or transfer of images
to a more stable format.
♦ To begin to develop brochures
and other publications to
promote awareness of the
University Archives and its
services.
22 THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
XI
C     LIBRARY
9.   Human Resources
♦ To continue the Library's strong
commitment to staff
development and training
through further implementation
of the Staff Training and
Development Plan.
♦ To modify the Library's
organizational structure to meet
service requirements identified in
the services review.
♦ To promote a safe and healthy
workplace for staff.
10. Financial Management
♦ To continue revising the Library's
accounts and budgets as required
to reflect changes in
organizational structure and
services arising from the services
review.
♦ To review procedures for
handling cash prior to deposit,
and tighten controls where
necessary.
♦ To develop financial reports to
assist managers of Library book
funds in decision-making and
control.
♦ To review accounting procedures
for interlibrary loans and develop
procedures to accommodate the
introduction of document
delivery as a fee-based service.
♦ To continue the training of
managers in the use and
interpretation of financial data.
23 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
24 THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL  REPORT
XI
UBC     LIBRARY
APPENDICES CONTENTS
A   Size of Collections — Physical Volumes 27
B   Growth of Collections
28
C   Library Operating Expenditures
29
D   Recorded Use of Library Resources
30
E   Interlibrary Loans
31
F    Health Sciences Library Network
32
G   Reference & Information Questions Answered    33
H   CD-ROM & Online Databases
34-35
I Orientation Tours & Instructional Sessions 36
J Cataloguing & Pre-Order Searching 37
K Library Organization 38-39
L Library Advisory Committees 40
M Standing Library Committees 41
N Library Services Review 42
O Senate Library Committee 43
P President's Advisory Council on the 44
University Library
25 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
26 THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix A
SIZE OF COLLECTIONS — PHYSICAL VOLUMES
XI
UBC     LIBRARY
MOVED
Asian Library
Biomedical Branch Library
Catalogue Division
Crane Library
Data Library
Education Library
Fine Arts Library
Government Publications
Hamber Library (CGSH)
Humanities & Social Sciences
Division
Law Library
MacMillan Library
Main Library
Map Library
Mathematics Library
Music Library
St. Paul's Library (SPH)
Science & Engineering Division
Sedgewick Library
Special Collections Division
Woodward Biomedical Library
SUBTOTAL
Storage Collections
TOTAL
MARCH 31/92
ADDITIONS
DELETIONS
TO STORAGE
MARCH 31/93
256,843
13,328
0
4,671
265,500
35,558
1,272
354
0
36,476
5,949
99
0
0
6,048
11,613
2,054
1
0
13,666
927
34
0
0
961
123,258
9,423
712
500
131,469
131,573
9,223
0
0
140,796
14,241
2,723
0
0
16,964
12,942
823
0
180
13,585
69,641
2,646
276
168
71,843
158,505
6,786
105
0
165,186
66,033
3,362
47
134
69,214
1,093,591
48,389
567
1,653
1,139,760
10,140
335
0
0
10,475
34,860
1,414
0
347
35,927
63,402
1,696
2
0
65,096
9,897
598
16
0
10,479
32,522
983
78
0
33,427
198,628
4,281
2,467
0
200,442
99,546
1,983
0
0
101,529
361,086
10,013
147
4,281
366,671
2,790,755
121,465
4,772
11,934
2,895,514
322,737
0
0
11,934
334,671
3,113,492
121,465
4,772
_
3,230,185
27 XI
UBC     LIBRARY
THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix B
GROWTH OF COLLECTIONS
Serial Subscriptions '
Volumes - Catalogued
Documents - Uncatalogued
Microfilm (reels)
Microcards (cards)
Microprint (sheets)
Microfiche (sheets)
Aperture Cards
Films
Filmstrips
Slides (sets)
Slide/Tape Shows
Transparencies (sets)
Video Tapes2
Videodiscs
Photographs
Pictures 3
Maps
Manuscripts (metres)
Sound Recordings
Computer Tapes
Microcomputer Discs
CD-ROM Discs
Air Photos
Large Print & Braille Volumes
MARCH 31, 1992
NET GROWTH
MARCH 31, 1993
26,899
-1,093
25,806
3,113,492
116,693
3,230,185
769,682
24,382
794,064
101,150
1,981
103,131
111,680
0
111,680
1,087,670
0
1,087,670
2,710,878
81,797
2,792,675
2,589
0
2,589
918
0
918
2,845
0
2,845
31,374
30
31,404
111
1
112
1,481
1
1,482
3,732
765
4,497
2
3
5
316,443
4,250
320,693
65,051
380
65,431
189,749
2,086
191,835
2,830
44
2,874
115,967
7,068
123,035
797
34
831
573
98
671
179
145
324
1,042
0
1,042
8,890
0
8,890
Includes periodical subscriptions, monographic series and sets.  19,721 are purchased; 6,085 are gifts or exchanges.
Statistics vary from those given in 1991/92 Report as figures were revised.
Variation in statistics from previous years reflects reorganization and reclassification of Education Library collection.
28 XI
UBC     LIBRARY
THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL  REPORT
Appendix C
LIBRARY OPERATING EXPENDITURES
FISCAL YEARS APRIL/MARCH
GROSS COST                       NET
YEAR                 SALARIES & WAGES                 COLLECTIONS                       BINDING                              OTHER         EXPENDITURES RECOVERIES EXPENDITURES
1989/90      11,478,225(59.85)      5,575,211(29.07)       219,007(1.14)       1,904,516(9.93)          19,176,959 826,133        18,350,826
1990/91      12,706,989 (61.64)      5,898,405 (28.61)       244,422 (1.19)       1,765,675  (8.56)          20,615,491 944,463        19,671,028
1991/92      12,730,853 (61.13)      6,111,422 (29.34)       267,970 (1.29)       1,716,095  (8.24)          20,826,340 1,019,300        19,807,040
1992/93      13,502,655 (58.45)      6,735,336 (29.16)       258,481 (1.12)       2,604,148(11.27)          23,100,620 1,296,117       21,804,503
♦ Expenditures from grant and trust funds are not included. Collections expenditures from grant and trust funds in 1992/93
amounted to $161,301.
♦ Percentage figures in parentheses relate to total spending independent of Cost Recoveries. For 1992/93 Cost Recoveries were:
Internal $114,405
External 1,048,499
Fines 133,213
♦ Collections expenditures for years prior to 1992/93 are shown net of fines revenues, as published in the Reports for those years.
Gross fine revenues in those years were: 1989/90 $104,454
1990/91 92,923
1991/92 136,252
♦ "Other" expenditures include non-recurring equipment acquisitions which vary considerably from year to year.
29 XI
UBC     LIBRARY
THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix D
RECORDED USE OF LIBRARY RESOURCES
YEARS ENDING JUNE 30
1990/91
1991/92
1992/93
% INCREASE/
DECREASE VS
1991/92
GENERAL CIRCULATION
MAIN LIBRARY
Main Stacks, Fine Arts & Government Publications
Extension
Maps
Reserves
Special Collections
SUBTOTAL
BRANCH LIBRARIES
Asian
Biomedical Branch
Crane
Education
Hamber
Law
MacMillan
Marjorie Smith
Mathematics
Music
St. Paul's
Sedgewick
Woodward
709,602
737,369
679,174
9,300
6,025
6,671
12,305
14,833
18,229
21,027
**
**
18,453
16,869
20,234
770,687
775,096
724,308
27,323
29,606
29,792
26,440
21,861
24,950
2,738
2,240
2,352
142,846
146,196
167,538
34,423
32,606
34,413
99,917
101,072
104,046
42,593
41,240
46,404
26,498
18,591
#**
25,157
26,212
26,710
56,012
55,808
59,277
23,060
20,286
24,018
281,546
298,252
293,477
189,308
187,714
201,667
-6.55%
SUBTOTAL
977,861
981,684
1,014,644
+3.36%
USE OF RECORDINGS & DATA FILES
Data Library tape mounts
Wilson
Music
SUBTOTAL
DOCUMENT DELIVERY
Health Sciences Network
3,872
202,302
51,674
3,862
183,027
50,386
4,812
88,480 ****
50,462
257,848
237,275
143,754
-39.40%
48,477
46,679
51,966
+11.33%
INTERLIBRARY LOANS
To Other Libraries
From Other Libraries
28,210
14,879
30,993
12,497
32,915
14,470
TOTAL INTERLIBRARY LOANS
43,089
43,490
47,385
+8.96%
GRAND TOTAL
(GENERAL CIRCULATION & INTERLIBRARY LOANS)
2,097,962
2,084,224
1,982,057
-4.90%
Circulation for Main Stacks, Fine Arts and Government Publications were merged during the year.
Reserves moved to Sedgewick Library in 1991/92.
Marjorie Smith Social Work Library was integrated into Main and Woodward Libraries in April 1992.
Up to 1991/92 use of recordings was based on estimate only.
30 THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
XI
UBC     LIBRARY
Appendix E
INTERLIBRARY LOANS
YEARS ENDING JUNE 30
TO OTHER LIBRARIES
ORIGINAL MATERIALS
General
Federation Information Network
B.C. Post-Secondary Library Network
Bamfield Marine Station
SUBTOTAL
FILMS
TAPED BOOKS
PHOTOCOPIES
General
Federation Information Network
B.C. Post-Secondary Library Network
Bamfield Marine Station
.990/91
1991/92
1992/93
% INCREASE/
DECREASE VS
1991/92
10,187
11,307
11,357
600
698
577
3,919
4,272
3,996
39
27
65
14,745
16,304
15,995
-2%
407
313
313
0%
193
206
195
-5%
3,934
4,006
5,252
210
214
170
8,330
9,772
10,754
391
178
236
SUBTOTAL
12,865
14,170
16,412
+16%
TOTAL INTERLIBRARY LENDING
28,210
30,993
32,915
+6%
FROM OTHER LIBRARIES
ORIGINAL MATERIALS
General
5,235
3,230
4,190
+30%
FILMS
TAPED BOOKS
PHOTOCOPIES
TOTAL INTERLIBRARY BORROWING
281
259
215
-17%
68
18
39
+117%
9,295
8,990
10,026
+12%
4,879
12,497
14,470
+16%
31 THE UNIVERSITY QF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
C     L I B R A R
Appendix F
HEALTH SCIENCES LIBRARY NETWORK
JULY 1992 -JUNE 1993
INTERBRANCH LOANS
TO OTHER BRANCHES
Woodward
Biomedical Branch
Hamber
St. Paul's
Other UBC Libraries
TOTAL
(1991/92)
VTERIAL
PHOTOCOPIES
9,075
32,266
821
3,106
395
1,372
506
1,006
1,805
1,614
12,602
39,364
(8,926)
(37,743)
TOTAL
41,341
3,927
1,767
1,512
3,419
51,966
(46,669)
% INCREASE
VS. 1991/92
+11.35%
FROM OTHER BRANCHES
Woodward
Biomedical Branch
Hamber
St. Paul's
Other UBC Libraries
TOTAL
(1991/92)
653
2,026
2,679
2,631
11,784
14,415
2,921
15,100
18,021
1,945
8,924
10,869
4,452
1,530
5,982
12,602
39,364
51,966
(8,926)
(37,743)
(46,669)
+11.35%
32 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix G
REFERENCE & INFORMATION QUESTIONS ANSWERED
JULY 1992 - JUNE 1993
MAIN LIBRARY
Fine Arts
Government Publications
Humanities & Social Sciences
Information Desk
Maps
Patscan
Science & Engineering
Special Collections
SUBTOTAL
(1991/92)
% INCREASE
DIRECTIONAL
REFERENCE
RESEARCH
TOTAL
DECREASE VS.
QUESTIONS
QUESTIONS
QUESTIONS
QUESTIONS
1991/92
6,541
7,739
1,679
15,959
999
23,616
1,121
25,736
1,778
33,506
2,835
38,119
20,863
38,249
1,887
60,999
1,408
3,484
408
5,300
0
0
798
798
810
8,498
667
9,975
6,077
12,617
3,532
22,226
38,476
127,709
12,927
179,112
+3.15%
(36,049)
(128,141)
(9,450)
(173,640)
BRANCH LIBRARIES
Asian
Biomedical Branch
Crane
Data
Education
Hamber
Health Sciences Network
Law
MacMillan
Mathematics
Music
St. Paul's
Sedgewick
Wilson
Woodward
SUBTOTAL
(1991/92)
GRAND TOTAL
(1991/92)
1,683
7,009
978
9,670
6,597
15,662
233
22,492
1,048
1,294
561
2,903
343
965
317
1,625
8,541
23,438
1,673
33,652
5,470
5,818
4,343
15,631
0
3,939
0
3,939*
8,167
9,076
4,026
21,269
2,755
8,158
1,954
12,867
1,604
1,078
394
3,076
3,385
10,121
103
13,609
6,075
20,257
950
27,282
10,059
18,439
248
28,746
965
5,906
614
7,485
7,573
29,227
6,596
43,396
64,265
160,387
22,990
247,642
(66,038)
(155,687)
(21,281)
(243,006)
102,741
288,096
35,917
426,754
(102,087)
(283,828)
(30,731)
(416,646)
+1.91%
+2.43%
Health Sciences Network was integrated into Woodward Library in 1993.
33 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix H
CD-ROM & ONLINE DATABASES AVAILABLE IN THE UBC LIBRARY
SCIENCES
GENERAL & MULTIDISCIPLINARY
AGRICULTURE
Bibliographies (Dates vary)
Canadian News Index (1982-)
Directory of Statistics in Canada (1985-)
Dissertation Abstracts (1861-)
Expanded Academic Index (Current 3 years)
SciDex (1948-) Indexes Scientific American articles
NTIS National Technical Information Service (1980-)
Oxford English Dictionary
UNCOVER (Fall 1988-) Multidisciplinary index to 10,000+ journals
AGRICOLA Agricultural online access (1970-)
AGRIS (1975-) Index to FAO publications
CABCD (1984-) International forestry & agriculture publications
ENGINEERING & TECHNOLOGY
FORESTRY
LIFE SCIENCES
MATHEMATICS
Applied Science & Technology Index (1983-)
Compendex Plus (1986-)
Current Contents on Diskette: Engineering, Technology & Applied Sciences (Current 2 months)
Ei Page One (1986-) Engineering
INSPEC (1989-) Electrical Engineering, Physics & Computer Science
Metadex (1985-) Metals & Materials
MINIFILE B.C. mineral deposit data
CABCD (1984-) International forestry & agriculture publications
TREECD (1932-92) Forestry & the forest industry
Biological Abstracts (1900-)
CINAHL: Cumulative Index to Nursing & Allied Health Literature (1983-)
Current Contents: Life 1200 (Current 10 issues)
HaPI Health and Psychosocial Instruments (1985- with many earlier measures)
Health (1975-)
Medline (1966-)
Waves (1800-)
Math/Sci (current 10 years)
APS: Micropatent (1979-) US Patent abstracts
CASSIS (1970-) US patent titles and abstracts
FIRST (1990) European patent abstracts
FullText/Patentlmages (1990-) Full text US patents with images
PHYSICAL SCIENCES
Current Contents on Diskette - Physical, Chemical & Earth Sciences (Current 2 months)
Enviro/Energyline Abstracts Plus (1971-)
GEOREF - Bibliography & Index of Geology (1785-)
INSPEC (1989-) Electrical Engineering, Physics & Computer Science
Meteorological & Geophysical Abstracts (1974-)
Water Resources Abstracts (1967-)
34 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
HUMANITIES AND SOCIAL SCIENCES
GENERAL
BUSINESS
AV Online (1900-)
Bibliographies (Dares vary)
Canadian News Index (1982-)
Directory of Statistics in Canada (1985-)
Dissertation Abstracts (1861 -)
Expanded Academic Index (Current 3 years)
Oxford English Dictionary
Termium French/English bilingual dictionary
UNCOVER (Fall 1988-) Multidisciplinary
ABI/Inform (1984-)
Canadian Business and Current Affairs (1982-)
Compustat Corporate Text (1987-)
Compustat PC Plus (1970-)
Corporate and Industry Research Reports (1979-1991)
NTDB: The National Trade Data Bank (1990-)
World Trade Database (1980-1991)
EDUCATION
Canadian Education Index (1985-)
ChUdren's Reference Plus (1992)
Compton's Multimedia Encyclopedia (1991)
Current Index to Journals in Education CIJE (1969-)
Distance Education Database (Demo)
ERIC (1983-) Equivalent of RLE and CIJE
ONTERIS Educational Research reports from OISE (1969-1991)
Resources in Education RLE (1966-)
HUMANITIES
LAW
SOCIAL SCIENCES
Art Index (1984-)
Columbia Granger's World of Poetry (1974-)
Linguistics and Language Behavior Abstracts (1974-)
MLA International Bibliography (1981-)
Oxford English Dictionary
Perseus (Ancient Greek history, literature and art)
Index to Legal Periodicals (1981-)
LegalTrac (Early 1980s-)
Bibliography of Native North Americans
British House of Commons Parliamentary Papers Index (1991/92)
Canadian Politics Bibliography (Part of Bibliographies file)
E-Stat (Canadian Statistical Data)
EconLit (1969-)
Electromap World Atlas (1989)
Linguistics and Language Behavior Abstracts (1974-)
PC Globe and PC USA: World Statistical Information
PCensus: Desktop Demographics (From 1981 and 1986 Censuses of Canada)
PCensus-USA (1990 Census)
PsycLIT (1974-)
Psyclnfo (1980-)
Social Work Abstracts Plus (1977-)
Sociofile (1974-)
SportDiscus (1972-)
Statistical Masterfile (Various dates)
Street Adas USA (1991)
35 u
UBC     LIBRARY
THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL  REPORT
Appendix I
ORIENTATION TOURS & INSTRUCTIONAL SESSIONS
JULY 1992 - JUNE 1993
UBC STUDENTS
, FACULTY, STAFF
COMMUNITY GROUPS
Tours
Participants*
Instructional
Sessions
Participants*
Tours/                   Participants*
Sessions
MAIN LIBRARY
General
40
712
-
-
-
Fine Arts
4
72
16
277
10                       95
Government Publications
-
-
7
151
6                       60
Humanities & Social Sciences
3
30
264
1,629
-
Maps
2
2
1
25
3                       51
Science & Engineering
6
106
27
211
-
Special Collections
12
36
5
57
7                       33
SUBTOTAL
67
958
320
2,350
26                     239
(1991/92)
(65)
(820)
(136)
(2,299)
(17)                    (187)
BRANCH LIBRARIES
Asian
-
-
8
26
127                      302
Biomedical Branch
-
-
55
135
-
Crane
13
24
4
20
24                       134
Data
-
-
7
99
-
Education
35
348
100
1,112
9                       44
Hamber
11
14
145
233
7                       43
Law
6
255
39
2,611
9                       186
MacMillan
30
153
2
6
-
Mathematics
4
9
-
-
Music
16
103
2
51
-
St. Paul's
-
-
32
338
5                       35
Sedgewick
-
-
181
1,807
-
Woodward
31
297
224
776
1                        15
SUBTOTAL
146
1,203
799
7,214
182                      759
(1991/92)
(203)
(1,841)
(913)
(8,285)
(175)                    (853)
GRAND TOTAL
213
2,161
1,119
9,564
208                       998
(1991/92)
(268)
(2,661)
(1,049)
(10,584)
(192)                  (1,040)
Estimated number of participants
36 THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL  REPORT
Appendix J
CATALOGUING & PRE-ORDER SEARCHING
April 1992 - March 1993
XI
UBC     LIBRARY
UNIT
Administration
Asian English
Chinese
Education/Sedg.
English
European
Indie/Law
Japanese
Korean
Music/Fine Arts
Sciences
Serials/AV
Slavic
Other (Theses)
TOTAL
1,009
9
1,018
142
1,160
15
0
16
0
16
7
23
0
0
2,973
1,208
4,181
124
4,305
98
604
7,527
318
7,845
3,456
11,301
309
1,500
7,628
174
7,802
499
8,301
102
1,835
6,136
507
6,643
689
7,332
203
1,841
6,716
168
6,874
346
7,220
92
1,333
2,187
722
2,909
86
2,995
74
1,739
276
20
296
4
300
0
108
6,716
55
6,771
769
7,540
1,494
1,203
4,181
403
14,584
1,873
16,457
123
1,299
8,379
974
9,353
468
9,821
2,946
1,109
1,945
247
2,192
60
2,252
25
708
0
0
0
0
0
0
0
65,689
;,805
70,484
8,523
79,007
5,481
13,279
Column definition:
1 Derived cataloguing
2 Original cataloguing
3 Total new titles catalogued
4 Added copies and volumes
5 Total titles catalogued
6 Revisions
7 Pre-order searching
37 XI
UBC     LIBRARY
THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix K
LIBRARY ORGANIZATION
1992/93
ADMINISTRATION
Patrick, Ruth J.
Baldwin, Nadine
de Bruijn, Erik
Jeffreys, Anthony
Keate, Heather
Dodson, Suzanne
Kreider, Janice
Owen, Brian
Turner, Ann
University Librarian
Assistant University Librarian for Technical Services (from May 1993) (half-time)
Assistant University Librarian for Administrative Services
(LOA September 1992-August 1993)
Assistant University Librarian for Collections (to December 1993)
Assistant University Librarian for Collections and Technical Services (to April 1993)
Assistant University Librarian for Public Services
Facilities and Preservation Manager
Coordinator of Collections (from July 1993) (half-time)
Systems Manager
Financial and Budget Manager
ASIAN LIBRARY
Joe, Linda
Head
CATALOGUE DIVISION
Omelusik, Nick
Head
CIRCULATION DIVISION
Crema, Leonora
Head
COLLECTIONS ACCOUNTING & BUDGET DIVISION
Davidson, Joyce Head (LOA July 1992 - June 1993)
CRANE LIBRARY
Thiele, Paul
Head
DATA LIBRARY
Colenbrander, Hilde
Head
EDUCATION LIBRARY
Hurt, Howard
Head
FINE ARTS LIBRARY, MUSIC LIBRARY, MAP LIBRARY AND SPECIAL COLLECTIONS & UNIVERSITY ARCHIVES DIVISION
Burndorfer, Hans Head
GIFTS & EXCHANGE DIVISION
Elliston, Graham
Head
HUMANITIES & SOCIAL SCIENCES DIVISION AND GOVERNMENT PUBLICATIONS & MICROFORMS DIVISION
Godolphin, Jocelyn Head
INTERLIBRARY LOAN DIVISION
Friesen, Margaret
Head
LAM LIBRARY
Caskey, Elizabeth
Head
38 THE  UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
XI
UBC     LIBRARY
LAW LIBRARY
Shorthouse, Tom Head
LIFE SCIENCES LIBRARIES
Biomedical Branch Library (VGH)
Hamber Library (Children's, Grace, Shaughnessy Hospitals)
St. Paul's Hospital Library
Woodward Biomedical Library
van Reenen, Johann Head
MACMILLAN LIBRARY
Brongers, Lore Head
ORDER DIVISION
Baldwin, Nadine Head
SCIENCE & ENGINEERING DIVISION AND MATHEMATICS LIBRARY
Stableford, Bonita Head
SEDGEWICK LIBRARY AND WILSON RECORDINGS COLLECTION
Stevens, Julie Head
SYSTEMS DIVISION
Dennis, Donald Head
39 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix L
LIBRARY ADVISORY COMMITTEES
Archives Advisory Committee
Asian Library Advisory Committee
Data Library Advisory Committee
Faculty of Agricultural Sciences Library Committee
Information Resources and Services Committee (Education Library)
"acuity of Arts Library Advisory Committee
Faculty of Law Library Advisory Committee
Life Sciences Libraries Advisory Committees
Biomedical Branch Library Advisory Committee (VGH)
Hamber Library Advisory Committee
St. Paul's Hospital Library Advisory Committee
Campus Programmes Advisory Committee
School of Music Advisory Committee
Science & Engineering Division Library Advisory Committee
Senate Library Committee
Social Work Advisory Council
40 THE UNIVERSITY OF BRITISH COLUMBIA LIBRARY ANNUAL REPORT
XI
UBC     LIBRARY
Appendix M
STANDING LIBRARY COMMITTEES
1992 - 1993
CIRCULATION LIAISON GROUP STANDING COMMITTEE
Chair: Leonora Crema
Members: Maureen Adams, Alannah Anderson, Eloisa Anton, Judy Atkinson, Darlene Bailey, Ursula Borejsza, Hilde Colenbrander,
Erin FitzPatrick, Joyce Harries, Linda Hilts, Howard Hurt, Trudy Korth, Carol Linney, S.C. Liu, Pat Lysyk, Leslie McAuley,
Ruth McLaren, Deborah Newstead, Tip Placzek, Sheila Porter, Lynne Redenbach, Antoinette Sabatini, Barbara Saint,
Joanne Savory, Jane Shinn, Alfred Tse, Shui Yim Tse, Philomena Vacheresse, Sara Vergis, Martha Whitehead,
Patrick Willoughby, Frances Wong, Judy Wright.
COLLECTIONS MANAGEMENT COUNCIL
Chair: Tony Jeffreys
Members: Nadine Baldwin, Hans Burndorfer, Jennifer Forbes, Jocelyn Godolphin, Linda Joe, Heather Keate,
Janice Kreider, Lee Perry, Tom Shorthouse, Bonita Stableford, Ann Turner, Johann van Reenen.
HUMANITIES & SOCIAL SCIENCES COLLECTIONS DEVELOPMENT COMMITTEE
Chair: Jennifer Forbes
Members: Keith Bunnell, Hilde Colenbrander, Graham Elliston, Jocelyn Godolphin, Joe Jones, Les Karpinski,
Mary Luebbe, Jack Mcintosh, Dorothy Martin, Julie Stevens.
LIBRARY PLANNING AND MANAGEMENT COUNCIL (LPMC)
Chair: Ruth Patrick
Members: Nadine Baldwin, Jocelyn Godolphin, Howard Hurt, Tony Jeffreys, Heather Keate, Nick Omelusik, Brian Owen,
Tom Shorthouse, Bonita Stableford, Julie Stevens, Ann Turner, Johann van Reenen.
PUBLIC CATALOGUES TASK GROUP
Chair: Brenda Peterson
Members: Sheryl Adam, Susan Andrews, Nadine Baldwin, Ann Doyle, Jocelyn Godolphin, Dan Heino, Janice Kreider, Kat McGrath,
Nick Omelusik, Brian Owen, Tim Ross, Kirsten Walsh, Martha Whitehead, Joan Whitney, Patrick Willoughby, Deb Wilson.
PUBLIC SERVICES HEADS
Chair: Heather Keate
Members: Lore Brongers, Hans Burndorfer, Diana Chan, Hilde Colenbrander, Leonora Crema, Nancy Forbes, Margaret Friesen,
Jocelyn Godolphin, Howard Hurt, Linda Joe, Pat Lysyk, Barbara Saint, Tom Shorthouse, Bonita Stableford, Julie Stevens,
Paul Thiele, Johann van Reenen.
STAFF TRAINING & DEVELOPMENT COMMITTEE
Chair: Margaret Friesen
Members: Sheryl Adam, Elizabeth Caskey, Leonora Crema, Heather Keate, Peggy Ng, Pamela Niblock, Margaret Price,
Helene Redding, Johann van Reenen, Nancy Wyatt.
SYSTEMS CHANGE CONTROL BOARD
Chair: Ruth Patrick
Members: Nadine Baldwin, Leonora Crema, Don Dennis, Jocelyn Godolphin, Heather Keate, Brian Owen, Brenda Peterson.
41 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix N
LIBRARY SERVICES REVIEW
Library Services Review Committees
PROCESS MANAGEMENT TEAM
Ruth Patrick
Members: Heather Keate, Brian Owen, Johann van Reenen.
CIRCULATION, SHELVING, SPACE AND PRESERVATION TASK GROUP
Chair: Tom Shorthouse
Members: Judy Atkinson, Leonora Crema, Suzanne Dodson, Antoinette Sabatini, Jane Shinn, Rick Welch, Martha Whitehead,
David Winter.
COLLECTIONS DEVELOPMENT AND ILL TASK GROUP
Chair: Jennifer Forbes
Members: Keith Bunnell, Hans Burndorfer, Wila Busza, Pia Christensen, Patrick Dunn, Margaret Friesen, Dan Heino, Tony Jeffreys,
Kevin Lindstrom, Nick Omelusik, Beverley Scott.
"FROM ORDER TO PATRON" PROCESSING TASK GROUP
Margaret Price
Members: Nadine Baldwin, Judy Bond, Leah Gordon, Theresa Iverson, Linda Joe, Joe Jones, Brian Owen, Jim Sharpe.
INFORMATION SERVICES TASK GROUP
Chair: Bonita Stableford
Members: Sheryl Adam, Susan Andrews, Margaret Friesen, Heather Keate, Mary Mitchell, Bev Richards, Julie Stevens, Cindy Swoveland,
Deb Wilson.
Library Services Review Implementation Teams
ACCESS SERVICES, FOCUSING ON DOCUMENT DELIVERY
Co-chairs: Heather Keate, Margaret Friesen
Members: Hilde Colenbrander, Leonora Crema, Jocelyn Godolphin, Dan Heino, Allen Soroka.
CORE SERVICES/USER CATEGORIES/FEES FOR SERVICE
Co-chairs: Julie Stevens, Johann van Reenen
Members: Lee-Ann Bryant, Diana Kent, Kat McGrath, Helene Redding, Jane Shinn.
LIBRARY PROCESSING REORGANIZATION
Co-chairs: Nadine Baldwin, Nick Omelusik
Members: Leah Gordon, Matt Hartman, Margaret Price.
SERVICE POINTS REORGANIZATION
Co-chairs: Howard Hurt, Bonita Stableford
Members: Mary Mitchell, Beverley Richards, Beverley Scott.
42 THE UNIVERSITY OF  BRITISH COLUMBIA LIBRARY ANNUAL REPORT
Appendix 0
SENATE LIBRARY COMMITTEE
1992/93
Mr. D. Adler
Dr. AF.J. Artibise
Mr. J A Banfield
Mr. B. Burgess
Ms. EA. Carty
Dean J.R Grace
Dr. S.E. Grace (Chair)
Dr. K Haycock
Dr. J A. McLean
Mr.J.Olynyk
Ms. B.M. Peterson
Dr. P. Resnick
Dr. G.G.E. Scudder
Dean N. Sheehan
Vice President K.D. Srivastava
Ms. N.E. Woo
EX-OFFICIO
Dr. RJ. Patrick
Chancellor L.R Peterson
Dr. RA. Spencer
President D.W. Strangway
Terms of Reference
1. To advise and assist the Librarian in:
i    formulating a policy for the
development of resources for
instruction and research;
ii   advising on the allocation of book
funds to the fields of instruction and
research;
iii developing a general program of
library service for all the interests of
the University; and
iv keeping informed about the library needs
of instructional and research staffs, and
keeping the academic community
informed about the Library.
2. To report to Senate on matters of policy
under discussion by the Committee.
3. To recommend to the Senate with respect to
rules on the management and conduct
of the Library.
XI
BC     LIBRARY XI
UBC     LIBRARY
THE UNIVERSITY OF  BRITISH  COLUMBIA LIBRARY ANNUAL REPORT
Appendix P
PRESIDENT'S ADVISORY COUNCIL
ON THE UNIVERSITY LIBRARY
1992/93
Dr. Wallace Chung (from January 1993)
Dr. Joanne Euster
Mr. Haig de B. Farris
Ms. Heather Keate
Ms. Carole R. Moore
Dr. Ruth J. Patrick
Dr. P.R. Sandwell (Chair) (to December 1992)
Dr. K.D. Srivastava
Ms. Sally Reukauf Warren (to December 1992)
Dr. Jonathan Wisenthal
HONORARY MEMBERS
Sir Frederick Dainton
Dr. Cecil H. Green
Dr. Neal Harlow
Dr. Walter C. Koerner
Dr. W. Kaye Lamb
Terms of Reference
The President's Advisory Council on the University
Library assists the University President's office and
the University Librarian in their efforts to strengthen
and promote established areas of Library excellence
and to build new strengths in support of developing
university programs.
i    To examine, review and constructively
criticize the Library's progress and plans.
ii    To represent the Library to the
community, based on an understanding
of its operation and plans for the future.
44 a
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This report was edited by
Brenda Pererson, UBC Library
Design & Production
UBC Library Graphics
Published
Vancouver, BC 1994
Printed on recycled paper 

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