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Report of the University Librarian to the Senate 2008

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Array UBC   LIBRARY
2007-2008
•ortoftheUlll
rar
R1TRY ITENTS
01 Message from the
University Librarian
03 People
07 Learning and Research
17 Community and
Internationalization
22 Irving K. Barber
Learning Centre
26 Future Directions
28 Appendices
28 A: Library Staff
31 B: Library Statistical Summary
32 C: Growth of Collections
3 3 D: UBC Library Statement of Expenditures
34 E: Friends of the Library and the
Irving K. Barber Learning Centre 2007/08
36 F: Grant Funding
Cover Image: A volvellefrom
Cosmographia by Petrus
Apianus, 16th century (UBC
Library Vault).
www. library.u be. ca Message from the
University Librarian
UBC Library will be a provincial, national and international leader in
the development, provision and delivery of outstanding information
resources and services that are essential to learning, research and the
creation of knowledge at UBC and beyond.
Peter Ward, University Librarian pro tem
Mission Statement: The Library is an
active and integral partner with students,
faculty and staff in realizing the mission
of the University. Library staff develop,
organize and manage the infrastructure,
services and access to knowledge, ideas
and information that are critical in a University dedicated to distinctive learning,
outstanding teaching and leading-edge
research. The Library serves and collaborates with a large and diverse community:
first, the students, faculty and staff of UBC,
and, as resources allow, individuals and
institutions throughout British Columbia,
Canada and the rest of the world.
Furthering Learning and Research
2004-2007, P.6
Welcome to the 2007/08 Report of the University
Librarian to the Senate. As ever, this past year was an
eventful one, defined by achievements, inspirations,
progress and much hard work.
The crowning highlight was the opening of the Irving K.
Barber Learning Centre. After years of planning and
construction, the facility's second and final phase opened
in February 2008, and the official celebration was held
shortly after this reporting period.
Report of the University Librarian to the Senate   oi Message from the University Librarian
Since opening its doors, the Learning Centre has benefited users with its ample and
flexible study spaces, learning and research support, interdisciplinary departments
and more. Congratulations to everyone involved in this wonderful project.
UBC Library has also made progress on many other fronts. These include the
development of an institutional repository to store digital versions of UBC's
scholarly and administrative material, the pursuit of innovative scholarly
communication activities and the setting of new priorities based on an extensive
user-based survey.
The Library also was the subject of an external review, undertaken by senior
librarians from the University of Alberta, the University of Toronto, the University
of Washington and Columbia University. The review, along with other sources, has
helped inform the Library's Operations Plan.
Thank you to everyone at UBC Library and the Irving K. Barber Learning Centre who
made 2007/08 another successful year. And thank you to our many users at UBC
and beyond, who inspire us to continue providing excellent service in support of
lifelong learning.
Peter Ward
University Librarian pro tem
02   Report of the University Librarian to the Senate People
UBC Library recognizes that its staff are its most important resource
in supporting research and learning. It places a high priority on
providing an environment conducive to effective study learning
and community building.
UBC Library staff at Cecil Green Park
House, June 2008.
Leadership
The Library's administration management group
continued to adjust its structure. The Head of the Education
Library joined the management team in an interim capacity
to manage collections work following the retirement of the
Assistant University Librarian (AUL), Collections.
The AUL, Humanities & Social Sciences commenced a
one-year sabbatical. This resulted in the AUL, Life Sciences
stepping into the role of AUL, Public Services.
Report of the University Librarian to the Senate   03 People
After a review, the Library commenced the search for an Assistant University Librarian to manage Collections and Scholarly Communication. Additionally, after recognizing a need for enhanced representation, the Head of Borrower Services was invited
to participate in the senior leadership team.
Library Staff
A total of 307 full-time equivalent staff across the Library system served faculty, staff
and patrons. These employees are key to the Library's success, and much time and
effort continued to be invested in enhancing the working environment.
Communications initiatives were enhanced. A Milestones program was introduced to
honour the Library's staff and contributions. Additionally, a staff-led Lunch & Learn
series was launched. Six successful workshops on health, wellness and special
interests were held, and the Library's Human Resources team will continue to focus
on providing opportunities for informal learning, celebration and collaboration.
Staff Training and Development
Staff training activities reflected the changing world of the research library, with
an emphasis on electronic information, digitization, scholarly communication and
institutional repositories.
UBC recognizes that its staff- librarians, management & professional staff,
support staff and student staff- are its
most important resource in supporting
the research and learning needs of the
UBC community. The Library is committed to attracting and retaining excellent
staff at all levels, and to providing them
with the training and development they
need to fulfil their responsibilities. It is
also committed to providing for its users
the physical facilities conducive to an
effective learning and study environment and to maintaining and upgrading these. Through a series of faculty
and departmental advisory committees,
through periodic surveys and through
an online feedback system, the Library
listens and responds to the concerns of
its primary users -the students, faculty
and staff of UBC.
Furthering Learning and Research
2004-2007, p.11
The Library invested about $250,000 in training and
development opportunities for staff, inclusive of conferences, travel and related expenses. The decentralization of
the Library's training and development budget enabled
branches and divisions to manage their own needs and
opportunities.
In March, the Library sponsored a three-day management
training session from the Association of Research Libraries
for 24 employees. These sessions also enabled other post-
secondary institutions in the province to send staff for
training that would otherwise not be available.
Katherine Kalsbeek, a Reference Librarian in Rare Books and
Special Collections, is the 2007/08 recipient of the Diana
Lukin Johnston Award. She received $2,000 to fund professional development activities. This award was established
by long-time Library benefactor Derek Lukin Johnston in
memory of his wife, an avid reader and supporter of libraries.
04   Report of the University Librarian to the Senate Students form UBC lettering at t
of the Great Trek, 1922.
Health, Safety and Security
The Library's Health and Safety committees, which monitor workplace environments
for staff safety, are well-established in all Library branches and buildings. In March,
Library Human Resources sponsored the first annual full-day training session for all
health and safety representatives. This spawned an initiative entitled A Healthy
Workplace.
In response to changing safety regulations, Library Human Resources developed new
safety orientation materials and distributed them to managers and staff. Two
half-day information sessions were conducted to familiarize heads and supervisors
about safe workplace requirements, along with staff orientations.
Report of the University Librarian to the Senate   05 People
Library Facilities
The event of the year was the completion and opening of the Irving K. Barber
Learning Centre, which offers about 250,000 square feet of space to support
research and learning for users on campus, throughout the province and beyond.
The Learning Centre, located at the heart of campus, serves as a gateway to UBC
Library and its collection of more than 10 million items. It also houses various
academic departments. For more information, please see the Irving K. Barber
Learning Centre section.
Collections of the MacMillan and Mathematics libraries were relocated. MacMillan's
Land and Food Systems collection was relocated to Woodward Biomedical Library
along with the majority of the Forestry collection. Select areas, such as Wood
Sciences and Pulp and Paper, went to the Science and Engineering Division at the
Irving K. Barber Learning Centre. The Landscape Architecture collection went to the
Fine Arts Division, also located in the Learning Centre. The Mathematics Library
collection was relocated to Science and Engineering. The full complement of library
resources and services remained intact, and the MacMillan and Mathematics
facilities were re-purposed for faculty use.
During the year, the Library continued to improve facilities to increase the number
of informal study spaces and upgrade public workstations in various branches.
The renovation of Woodward Library resulted in a larger study space for life
sciences students, while the redesign of the circulation desk improved patron
service. An interactive teaching tool known as a "clicker" (also known as a
personal response system) and portable LCD units were added to the inventory
of teaching tools for librarians. In addition, loaner laptops remained available
at the Irving K. Barber Learning Centre, Woodward Library, David Lam Library
and the Robson Square Library.
06   Report of the University Librarian to the Senate Learning and Research
UBC Library is committed to supporting the learning and research
needs of its users through the acquisition of information resources and
ensuring access to resources beyond the campus. It provides instruction
and training to help them develop the information-seeking and
critical-thinking skills required to succeed in their studies and as
members of a knowledge-intensive society.
UBC's Main Library, 1925 - now the core
of the Irving K. Barber Learning Centre.
During 2007/08, Library staff answered 193,350 questions
in person, by telephone, by e-mail or as part of the AskAway
program. Although this figure decreased by 3% compared to
the previous year, such reference services remain invaluable,
as they handled a daily average of more than 500 questions.
On the UBC Vancouver campus, Koerner Library and the
Irving K. Barber Learning Centre are the busiest branches,
handling about 45% of information services. UBC Okanagan
Library accounts for 9%, and virtual reference services
account for about 5%.
In addition, Library staff presented 1,496 sessions on
resources and services to 29,253 students, faculty and
non-Library staff. Almost 10,000 students and faculty from
the arts, humanities and social sciences attended Library
classes on information literacy. Meanwhile, more than 8,600
from the professional schools (business, education, law) and
more than 6,000 from the life sciences/sciences disciplines
also attended. In addition, 2,600 students participated in
seven WebCT classes. At UBC Okanagan, more than 3,500
students attended classes in the Library (for further information on service statistics, please see Appendix B).
In-person Library visits totalled 2,821,602 in 2007/08 (more
than 14,000 per day in October, the busiest month of the
year). Nearly one million visitors used Koerner Library, more
than 400,000 used UBC Okanagan Library and nearly
Report of the University Librarian to the Senate   07 Learning and Research
400,000 used the Learning Centre, where in-person visits are expected to increase in
the coming year. Virtual visits to the Library's website totalled nearly four million.
In an effort to improve access to resources, UBC Library contributed staffing hours to
AskAway, the collaborative post-secondary reference service.
LIBQUAL+
During the previous year, a major survey called IibQUAL+ was carried out. This
involved polling thousands of UBC Library users to learn about their perceptions and
expectations. More than 700 responses were received from UBC undergraduates,
graduates and faculty.
Since the survey was conducted, efforts have been underway to analyse data, identify
areas for improvements and set priorities. Overall, the quality of UBC Library's staff,
services and collections was found to be high. However, respondents also felt the
Library was difficult to use for various reasons.
UBC Library is committed to supporting the learning and research needs
of undergraduate students, graduate
students, faculty and staff. It does so
through the acquisition, provision and
preservation of information resources
locally, in print, electronic and otherfor-
mats, and through access to information
resources beyond the campus. It provides
instruction and training (e.g. individual,
group, Web-based) to help students
develop the information-seeking and
critical-thinking skills required to succeed in their studies and as members of
a knowledge-intensive society. It works
with faculty, students and staff to find,
develop and effectively use the information resources they require for the
creation and transmission of knowledge.
In addition, the Library provides the
infrastructure and technology to support and deliver information resources,
it provides bibliographic access to and
information about them through its
online catalogue and other indexes, and
it manages the physical flow of resources
to and from Library users, whether on
campus or at a distance.
Furthering Learning and Research
2004-2007, p.13
In order to act on the IibQUAL+ findings, the Library focused
on improving three areas: collections, the Library website
and customer service. The following activities were initiated:
Collections
■ Collections funds were re-allocated to address
identified gaps.
■ Database collections that overlap in coverage were
identified and savings were applied to the purchase of
new resources.
■ Physical access to resources in Koerner Library was
improved by reducing crowding, integrating collections
from the Irving K. Barber Learning Centre and increasing
reshelving frequency.
Library website
1 The OneSearch feature was implemented to improve
flndability of resources.
■ MetaLib, a federated search tool that simultaneously
searches multiple databases, was also implemented.
08   Report of the University Librarian to the Senate UBC Okanagan
The expansion of the UBC Okanagan campus continued. With growing enrolments and
an increasing number of students living in residence, the Library experienced demand
for more services, more resources, more hours of access and most critically, more space.
The Library responded in multiple ways. Opening hours were expanded in the fall, and
evening hours were lengthened with continuing, full-time staff providing service until
closing. Sunday hours were expanded and Friday evening coverage was introduced.
Openings on several statutory holidays during the academic year were established.
Data from the previous year's LibQUAL+ survey reported that almost 30 per cent of
undergraduates visited the Library daily. Statistics indicate that this trend continued in
2007/08. Visits to UBC Okanagan Library made it one of the most popular sites within
UBC Library. However, demand for space has been acute, and long- and short-term
solutions are required. Student spaces within the Library are at capacity and additional
shelving is necessary to house new collections.
UBC Okanagan Library is one of a few in the UBC Library system to report an increase
in circulation. With increasing enrolments, new programs and additional funding, the
Library adopted a more aggressive acquisitions plan. The Library purchased almost
10,000 new print volumes and some electronic resources to complement UBC Library's
existing holdings. These acquisitions included backfiles of Elsevier titles in several
disciplines and complete runs of periodicals published by the National Research
Council of Canada. Other electronic resources acquired were Ageline, Women Writers
Online, the American Film Institute Catalog and a collection of history e-books.
A generous donation led to a comprehensive refurbishment of the Library's main
floor reading room. Local entrepreneurs Brad and Lori Field contributed funding for
the creation of the Field Reading Room, a traditional study area that accommodates 50.
It features locally constructed cherry wood tables, task lighting and structural
upgrades that help soundproof the room. The Field Reading Room is the first installation on campus to incorporate the new UBC Okanagan design palette that reflects
the colours of the local landscape - yellow (grasses), green (sage brush) and blue (lake).
An official launch of the Field Reading Room was held, with Doug Owram (Deputy
Vice Chancellor), Gwen Zilm (Associate Vice President, Learning Services) and other
campus officials in attendance.
The Library received funding for two new staff positions. A Learning Services Librarian
(Research) position was created to support UBC Okanagan faculty and graduate
research. A staff position was also established for evening coverage.
Report of the University Librarian to the Senate   09 Learning and Research
Collaboration with Learning Services' Centre for Teaching and Learning continued. The
Research Assistance Program, sponsored and taught by the Library and the Centre, was
introduced to support student research skills through workshops.
Pedagogical theory and practices dominated UBC Okanagan in 2007/08 as librarians
and staff began organizing a national conference entitled the Workshop on Instruction
in Library Use. Marjorie Mitchell, a Learning Services Librarian, chaired the planning
committee. The conference, which took place shortly after this reporting period, was
the first major event that the Library hosted on the UBC Okanagan campus.
UBC Okanagan Library published its first newsletter in the summer of 2007. The
publication is intended to capture the achievements of the Library and to keep friends
and donors apprised of new developments.
Information Resources and Collections
After four years of the collections budget remaining fixed, the Library, like the rest of
the University, was asked to absorb a 5% funding cut. Collections has historically been
isolated from such cuts, but this year was an exception. Each branch, along with the
Library's centrally funded resources, had to And ways to balance budgets. Many
e-resources, databases and online journals cannot be cut as they carry multi-year
contracts, so a subset of items was identified for evaluation and review. A strong
Canadian dollar helped to buffer regular increases to subscription costs.
The Canadian Research Knowledge Network (CRKN) negotiated a Humanities and
Social Sciences package that allowed the Library to expand access to e-books and
journals. This package included:
1  the addition of the Swets collection of 696 Journals from 52 publishers;
■  Oxford University Press e-books (5,038 e-books up to 2007);
1  Cambridge University Press e-books (2,431 e-books up to 2007);
1  1,000 e-books over the next three years from Canadian University Press/Oxford
University Press/Taylor & Francis;
1  the Canadian Publishers Collection (7,577 titles from 44 Canadian publishers);
1  Gibson Library Connection / Intelex Past Masters (all 117 databases);
1  and the completion of JSTOR holdings (all collections including the newest Arts
& Sciences VI collection).
The Library's earlier multi-year agreement with Springer Publishing added a further
3,100 titles to the Library's holdings.
10   Report of the University Librarian to the Senate Several key resources were upgraded to include more full-text content online, including Academic Search Complete and Business Search Complete. Year-end funds were
also used to acquire Public Library of Science, Science Direct subject backfiles and
Major Reference Works (with UBC Okanagan Library) and a Project MUSE upgrade.
Elsevier e-journal backfiles in math, psychology, social sciences, business and economics were also added.
The open access model of scholarly publishing is an increasingly important factor for
academic libraries, and UBC Library responded by including Scholarly Communication
in the Collections portfolio. A new Assistant University Librarian for Collections and
Scholarly Communication joined UBC Library shortly after this reporting period.
Rare Books and Special Collections
3>
A close-up of text from a missal (a liturgical
book) published at the dawn of Western
printing in 1500 (UBCLibrary Vault).
Rare Books and Special Collections (RBSC) received approval to hire a Chung Librarian
for up to two years to catalogue, digitize and organize the Chung Collection.
The archival finding aid for the Jack and Doris Shadbolt collection was completed and
part of the Andrew McCormick Map Collection was digitized. A project to upgrade the
cataloguing records of the Early Canadian Textbook Collection and the Thomas J. Wise
Forgery Collection was completed.
Report of the University Librarian to the Senate   11 Learning and Research
Most European countries have published books
featuring national bookplates. Canada has
no such publication, but it does have a growing
online bookplate database created at RBSC.
This is a long-term student project that has a
strong teaching component and potential to
assist many scholars and bibliographers with
provenance research.
For the first time, RBSC worked with the English
Department on a graduate-level class devoted
to bibliographical studies based on collections,
with 15 students writing papers and presenting
seminars.
New archival accessions included:
1  An addition to the important fond of Thomas
Berger, the B.C. lawyer, judge and politician.
1 The donation of the Olive Allen Biller
Collection, which shows an aspect of early B.C.
art that was unknown until RBSC completed
the manuscript finding aid and placed some
of the collection on its website.
1  Diaries of donor Philip Jones's father, a B.C.
pioneer and a survivor of the Klondike Gold
Rush's Trail of'98.
The first element of the John Keenlyside
collection on the legal history of British
Columbia. This was received in December,
and a finding aid will be ready shortly after
this reporting period. This first group of
documents covers the relations between the
legal system and Aboriginal and Chinese
people. A second grouping will arrive before
the end of 2008. The collection is of outstanding interest for historians and social scientists
studying early British Columbia.
1  The Robert C. Harris collection, which consists of manuscript maps with extensive notes on early B.C. trails and has great research potential.
1  The large archive of the Western Front, a Vancouver cultural organization. This is
an important addition to RBSC's holdings on B.C's cultural institutions.
Pages from Maka Shikan Kage,
an early Buddhist work by Chinese
monk T'ien-tai (539-597) (UBC
Library Vault).
12   Report of the University Librarian to the Senate University Archives and Records Management Services
University Archives expanded and initiated digitization projects to promote greater
access to its collections, as well as those in other Library units and the broader
University community.
Archives staff provided leadership in the development and delivery of several new
initiatives that will position UBC Library as a promoter of open access to information
created on UBC campuses. Projects included cIRcle, the Library's institutional
repository; the UBC Electronic Theses and Dissertation (ETD) program; and Open
Journal Systems (OJS).
cIRcle (https://circle.ubc.ca) is a digital repository designed to store a wide range of
work generated by UBC faculty, students, staff and administrators, and its contents
are fully and freely available. This undertaking involved many volunteers from
across the Library. Content recruitment is well underway and significant research
material has begun to populate the repository.
Following a successful pilot project, the University instituted ETD, a voluntary
program to allow students to submit and provide access to their theses electronically. This initiative, part of the cIRcle project, is important in promoting open and
timely access to the full breadth of research conducted by UBC graduate students.
Archives also provided digitization services for theses submitted in paper form since
the ETD implementation in fall 2007. As a result, all theses submitted without
restrictions are made available within hours or days of submission to the University.
Archives staff will also work on a pilot project to examine the feasibility of digitizing
older UBC theses.
Support was provided for faculty members with responsibility for editing or
managing academic journals. OJS software allows scholarly journals to be published
directly to the Internet.
University Archives received many new accessions during the year. One of the most
notable was a donation from Paperny Films, a Vancouver television production
company. This donation, consisting of material from 27 television and documentary
productions, provides Archives with a valuable strategic partnership for managing
multimedia collections.
Report of the University Librarian to the Senate   13 Learning and Research
Archives expanded its physical and digital copies of photographs, University
publications, and audio and video recordings. Graphic materials were used to
develop animated slide shows and videos to commemorate significant events,
including activities associated with UBC's Centenary.
Staff continued to make significant contributions to the development and operation
of the Learning Centre's B.C. History Digitization Program. Now in its second year,
the popular program has allowed the Learning Centre to assume a leadership role
within the heritage community in the area of digitization. For more information,
please see the Irving K. Barber Learning Centre section.
Collection Use and Access to Materials
Circulation of print materials declined by 5% (not including renewals). However, this
still represents an average circulation of 52 items per year for students and faculty at
UBC, not counting in-house use. While print circulation has declined, the use of
e-resources continues to climb. Preliminary counts indicate 1.2 million uses of e-journals and more than 30 million page requests.
Interlibrary Loan brought in 23,000 items a year from other libraries. Nearly 200 of
these loans were for media items, videos or DVDs. The Library also shared its
collections with other researchers worldwide, sending more than 14,000 items to
libraries in B.C. (accounting for 61% of lending), nearly 7,000 to libraries elsewhere in
Canada (30% of lending) and more than 2,000 to libraries in the USA/other international locales (9% of lending).
Scholarly Communication
The academic publishing world is rapidly changing as notions of authorship and
scholarly publishing evolve in the digital age. Developments include new forms of
scholarly works, new styles of peer review, new business models and a growing trend
toward the free flow of information through open access models. Around the world,
researchers, authors, editors, reviewers, publishers, funding bodies, university
administrators, libraries and others who support the scholarship life cycle are
re-evaluating traditional systems.
The Library initiated a Scholarly Communication Project to consider issues and
trends in scholarly publishing and communication, and to foster dialogue with
faculty, research and publishing communities on campus.
14   Report of the University Librarian to the Senate A Scholarly Communication Steering Committee was formed, consisting of librarians and faculty, and various sub-committees and groups were founded. Activities
included mapping a project plan, organizing workshops for Library staff, assessing
infrastructure support and exploring a partnership with UBC Press. The Library
partnered with the Association of Research Libraries, Cornell University Library and
the University of Washington Library to develop a study on the ways that faculties
may utilize new models of scholarly publishing.
Technology Infrastructure
Library Systems & Information Technology (LSIT) staff supported cIRcle, the Library's
institutional repository, and worked on related projects such as the Electronic Theses
and Dissertation initiative.
LSIT staff worked with the Library's Technical Services Division to implement
changes to Voyager, the integrated library system. These changes allow for the
inclusion of First Nations subject headings in catalogue records to facilitate search
and retrieval tasks.
Report of the University Librarian to the Senate   15 Learning and Research
A new UBC Library homepage and navigation header was created, enabling
improved access to the Library's resources and services, a stronger profile for the
Library's growing digital collections and a new OneSearch function for easier, more
intuitive searching.
The implementation of MetaLib, a federated search tool providing access to multiple
databases from a single search, was completed. This step is part of the Library's
ongoing strategy to provide easier, more integrated search and retrieval functions
for its array of electronic information resources.
The Library purchased 150 new staff workstations as the first step in implementing a
three-year hardware replacement plan to provide newer, more powerful equipment.
A two-phase project was initiated to create an integrated room-booking and event-
registration system for use by Library staff and patrons, including those at UBC
Okanagan. This system has already allowed students to book group study rooms
online.
Bibliographic Control, Cataloguing and Ordering
More than 122,000 volumes were added to UBC Library's collections, including more
than 23,000 e-books. Technical Services also processed 1,700 volumes of theXu xiu si
ku quan shu collection (Qing dynasty), comprised of classics, history, philosophies
and literature.
The B.C. Cities and Towns Collection Map Cataloguing Project produced 460 records,
covering 600 maps. Cataloguing for about half of the collection has been completed.
This project was made possible thanks to the generous bequest of Peter Schaub, an
exceptional young scholar.
With financial support from the Hamber Foundation, cataloguing staff was able to
complete several Rare Books and Special Collections cataloguing projects. Technical
Services assumed all of Xwi7xwa Library's acquisitions and processing activities and
some of the Law Library's monographic ordering.
Serials staff continued to support the management of e-journals and e-resources
using tools such as Serials Solutions, SFX and Meridian. Through the Serials Solutions A-Z interface, the Library now provides access to more than 45,000 e-journal
titles from more than 275 vendors.
16   Report of the University Librarian to the Senate Community and
Internationalization
UBC Library is committed to co-operating with academic institutions,
government and industry to support learning and research and
to further the transfer and preservation of knowledge. It is part of a
network of information resources that extends around the world.
UBC - a window to the world.
The Irving K. Barber Learning Centre is an
invaluable campus hub for UBC Library's community connections. Various initiatives were launched in tandem with the
opening of the Learning Centre, including a reading by author
Wayson Choy UBC faculty lectures on community topics, and
displays featuring UBC scholars and their research.
UBC Library continued its membership in national consortia
and associations, including the Association of Research
Libraries (ARL), the Canadian Association of Research
Libraries (CARL), the Canadian Research Knowledge Network,
the Council of Prairie and Pacific University Libraries and
others. In British Columbia, UBC Library continued as an
active member of the Electronic Health Library of B.C., the
B.C. Electronic Library Network, the Council of B.C. Post-Secondary Library Directors (CPSLD) and other groups.
UBC Library was represented on the planning team for the
Library 2020 symposium, where individuals from diverse
sectors seek new ways of creating more integrated library
services in the province. The Library and the Learning Centre
were also represented at a follow-up meeting organized by
the B.C Ministry of Advanced Education that sought co-operation between the Library 2020 and Campus 2020 initiatives.
The Library participated in management retreats with Simon
Fraser University, the University of Victoria and the University of Northern B.C. libraries to plan a series of projects,
including continued support for the successful B.C. Research
Libraries lecture series.
Report of the University Librarian to the Senate   17 Community and Internationalization
UBC Library branches maintained close community collaborations, and the following are a few examples of such efforts. Xwi7xwa Library supported a UBC Department of History three-year grant with the Mowachaht Muchalaht First Nation. It also
consulted with the Ministry of Education's Public Library Services Branch on the
development of the Aboriginal Reference and Information Sources course.
The Asian Library - along with St. John's College, the Office of Associate Vice-President International, the Museum of Anthropology and the Chinese Canadian Cultural
Society of B.C. - held a reception and lectures in honour of Master Wong Toa, Cantonese Opera Master.
The Korea Foundation committed to contributing US$120,000 in four equal instalments from 2007-2011 to support collections at the Asian Library and the Law
Library. This agreement is part of the Korean Collections Consortium of North
America, which includes 12 North American research libraries.
The Education Library worked with community organizations, including the Society
for the Advancement of Excellence in Education, the Big Sisters Education Advisory
Committee, the Canadian Children's Book Centre, the Vancouver Children's Literature Roundtable, the B.C. Coalition for School Libraries and others.
Community Access
Several new services were launched that helped expand the community's access to
UBC's rich and diverse collections. In September, UBC Library became a full member
of the CPSLD's reciprocal borrowing program by issuing free community cards to
students and staff of B.C's publicly funded colleges and institutes.
UBC Library is firmly committed to
co-operating with other academic
libraries and institutions, government
and industry in order to support learning and research and to further the
transfer and preservation of knowledge.
As a community resource, it plays a key
role in the intellectual, social, cultural
and economic growth of the Vancouver
region and British Columbia. It is part
of a network of information resources
that extends around the world, and
which strengthens British Columbia's
and Canada's links to the international
community.
Furthering Learning and Research
2004-2007, P.17
September also marked the opening of the Great Northern
Way (GNW) campus, and UBC Library offered support in
partnership with other GNW institutions. The Library
worked with the UBC Alumni Association to issue A-Cards to
all newly graduating alumni as part of convocation.
The Library maintained its reduction of interlibrary loan
fees to B.C. public, post-secondary and health libraries as
part of a Learning Centre funding initiative.
The Library is increasingly serving as a cultural gathering
place. The popular Robson Reading Series continued at
UBC's downtown campus and debuted at the Learning
18   Report of the University Librarian to the Senate Centre (for further information, please see the Learning Centre section). Koerner
Library was a venue for a Belkin Gallery exhibition, housing a major photographic
work by Althea Thauberger that attracted campus, community and media attention.
International Initiatives
UBC Library and the Learning Centre continued to host international visitors from
many institutions, including the University of Tasmania and the University of
Technology, Sydney in Australia; Aichi Shukutoku University, Akita International
University, Kobe University and Waseda University in Japan; Pusan National
University, Kyungnam University and the National Institute of Environmental
Research in South Korea; the Wellcome Library in London, England; the SURF
organisation in the Netherlands; the National Agricultural Library in Maryland;
Stanford University; and the University of Washington.
Peter Ward, University Librarian pro tem, joined a delegation of CARL directors
who travelled to the United Kingdom to explore new services and models for the
digital library.
A UBC Librarian was invited to be a faculty member on the ARL/Association of
College & Research Libraries Institute on Scholarly Communications.
The Library took part in two staff exchanges. Its senior cataloguer travelled to UBC partner university Technologico de
Monterrey University in Mexico, and a librarian from Seoul
National University in South Korea worked at the Asian Library.
UBC Library supplied data for six ARL kits on topics including
library assessment, open access resources and more. The kits
gather and disseminate best practices for library management.
UBC was the first Western Canadian university to participate in
the international Live-in For Literacy program. This featured
students at four Canadian universities living in libraries to raise
money to construct Ave school libraries in Nepal through the
Room to Read charity. Two students, aided by a team of
volunteers, camped in Koerner Library for 10 days. More than
$5,000 was raised at UBC, thanks to the live-in and other
fundraising efforts.
Drawing of a spiny devilfish from
Voyage de la Coquille Par Lesson
Zooloque Planche, published in 1826
(UBCLibrary Vault).
Report of the University Librarian to the Senate   ig Community and Internationalization
Friends, Donors and Alumni
UBC Library and the Irving K. Barber Learning Centre benefit greatly from the
generosity of donors, who provide valuable funding for a variety of purposes and
gifts-in-kind that enhance collections. The Library and Learning Centre are grateful
for the 1,303 gifts received from dedicated friends, donors and alumni during this
reporting period. Valued at $957,713.05, these included cash donations, pledges and
gifts-in-kind made to various endowments and projects.
A maj or highlight of the year was the commitment of the Sutherland Foundation to
provide $220,000 annually, for up to three years, for the creation of a Research
Commons at Koerner Library. This project, made possible by the Sutherland Foundation's generous gift, underlines UBC Library's standing as a world-class research library.
Another outstanding gift was made by Dr. Wallace Chung. In 1999, Dr. Chung and his
wife Dr. Madeline Chung donated the Chung Collection to UBC Library. This collection, valued at more than $5 million, is a designated national treasure that consists
of thousands of items relating to the Canadian Pacific Railway, the Asian experience
in Canada, and West Coast history and exploration. Dr. Chung donated $50,000
toward the Chung Family Endowment, which supports the digitization and cataloguing of the Chung Collection. The collection now has a permanent home located in
Rare Books and Special Collections (RBSC) on the first level of the Learning Centre.
Gift-in-kind donations are also vital. The Chinese Postal Atlas, a great rarity, was
donated to RBSC by Professor Graham Johnson. It was published in Nanking in 1936
and locates all post offices in China. It features maps of each province, including a
detailed map of the Pearl River delta, the original home of many Chinese-Canadians.
The connection to the Chung Collection will emerge as scholarship proceeds.
The 1912 atlas of Vancouver, given by David MacArthur, is a unique Are insurance
atlas and a valuable addition to RBSC's collection.
Also of note is a major and ongoing acquisition from donor Professor Bill New,
author of the Encyclopedia of Literature in Canada. This acquisition, which covers the
breadth of Canadian literature, builds on RBSC's strengths in the Howay-Reid and
Thomas Murray Collections.
The Japan Foundation donated 114 volumes to the Asian Library, which included the
entire 88-volume set of Shinpen Nihon koten bungaku zenshu, as well as select
volumes of Waka bungaku taikei, Karon kagaku shusei andMuromachi jidai monoga-
tari taisei.
20   Report of the University Librarian to the Senate These are just a few of the giving highlights, and UBC Library is grateful to all donors
for their support. For a comprehensive donor list, please see Appendix E.
This year the UBC Library Development Of Ace embarked on a major project called
UBC Library Vault (www.ubcvault.ca). The site, which aims to build awareness of
Library collections and foster an online community, was launched as a "thank you"
to the Library's many supporters. Various UBC Library Vault images appear throughout this report.
Images and descriptions from the Library's special and rare collections are available
for viewing on the site. Visitors are encouraged to sign up for eVault, a free, monthly
electronic newsletter that highlights images and includes news and other items.
The goals are to cultivate interest in UBC Library and its special collections, form
connections with potential donors and promote UBC Library Vault merchandise,
including cards, book bags and more. The audience includes donors, alumni and
members of the public interested in UBC Library's unique and special collections.
Proceeds are directed to the Library's funds and endowments, and plans are underway to produce additional gifts incorporating UBC Library images.
As part of UBC Library Vault's development, a new Support the
Library site (www.supportubclibrary.ca) was created, which is
accessible from Library Vault pages.
A brochure was produced, and the project received media
coverage from campus and external publications. UBC Library
Vault also won a gold award - the highest honour given - as
part of the Prix D'Excellence program from the Canadian
Council for the Advancement of Education (CCAE). This annual
program recognizes achievements in alumni affairs, public Inukshuk by Canadian artist Toni Onley
(UBCLibrary Vault)
affairs, development, student recruitment and institutional
advancement. The gold was awarded in the category of Best
E-Innovation in University Advancement. Meanwhile, Friends,
the Library's newsletter, was awarded bronze in the category
of Best Newsletter.
Report of the University Librarian to the Senate   21 eng K. Barber Learning Centre
Grand Opening: About five years ago, construction began on the Irving K.
Barber Learning Centre, a visionary facility that offers learning and research
support, outreach efforts, innovative programs and flexible spaces. This project
was made possible thanks to the generosity of donor Dr. Irving K. Barber and
additional funding provided by UBC and the province of British Columbia.
Left to Right: Irving K. Barber, Jean
Barber and Premier Gordon Campbell
at the Grand Opening of the Learning
Centre, April ll, 2008.
On February 25, 2 00 8, the second and Anal phase of the
building opened to the public. The Learning Centre features
about 250,000 square feet of new and renovated spaces for
users at UBC, throughout the province and beyond.
The second phase is home to the interdisciplinary Arts One,
Science One, Coordinated Arts and Coordinated Science
programs. In addition, the space houses the School of
Library, Archival and Information Studies, and features new
homes for Rare Books and Special Collections (including
the Chung Collection) and University Archives. The OfAce
of Learning Technology is located in phase two, while the
Centre for Teaching and Academic Growth relocated to its
new quarters in phase one.
A highlight of phase two is the refurbished core of the
1925 UBC Main Library, one of the Arst buildings on the
UBC campus. The centrepiece is the Chapman Learning
Commons, a hub of learning support that offers research
and writing assistance, workshops, information services
and more.
Celebrations for the grand opening of the Learning Centre
and the new home for the Chung Collection took place
shortly after this reporting period. Thank you to everyone -
including the design and construction team, the staff,
students and faculty, the donors and the funders - who
helped transform the Learning Centre vision into reality.
22   Report of the University Librarian to the Senate Leadership
Jan Wallace continued to serve as the Interim Director of the Irving K. Barber Learning Centre, in addition to her position as Head of the David Lam Library in the Sauder
School of Business. Since her appointment in February 2007, Jan has worked closely
with Learning Centre staff to develop programming and services in preparation for
the facility's opening, and her contribution has been invaluable.
Automated storage and retrieval system
UBC Library is the Arst Canadian library to install an automated storage and retrieval
system (ASRS), which began operating in June 2005. The ASRS features four robotic
cranes that retrieve galvanized steel bins, Ailed with books and other items, from a
racking system measuring about 45 feet high, 60 feet wide and 160 feet long. With a
capacity of 1.8 million volumes, this system provides valuable growth space for the
Library's physical collection.
During this reporting period, more than 25,000 items were requested from the ASRS
(or up to 130 items per day).
Webcasts
In 2003, the Learning Centre began webcasting special lectures and events on its
website. Since then, lectures, forums, concerts and symposia have been webcast, with
many archived and indexed in the Multimedia Repository.
Report of the University Librarian to the Senate   23 Irving K. Barber Learning Centre
One webcast highlight was the Diabetes Forum - entitled Diabetes: Genes or
Lifestyle? - presented by the UBC Faculty of Medicine and the Learning Centre, and
supported by the Canadian Diabetes Association. The forum took place in March in
the Learning Centre's Victoria Learning Theatre. While the forum has been webcast
in previous years, this event marked the Arst time that more people viewed the
proceedings online than in person.
Shortly after, the Learning Centre webcast another event entitled What Every
Instructor Should Know About Learning. This featured Carl Wieman providing
an overview of learning research. Wieman is a Nobel Prize-winning physicist,
a Professor in the Department of Physics and Astronomy, and the Director of the
Carl Wieman Science Education Initiative at UBC.
Services
The Learning Centre continued to develop innovative programs and services. It
began hosting authors from the Robson Reading Series, which has provided
stimulating events for the past Ave years at UBC Library's Robson Square branch.
A Learning Centre grant enabled the introduction of the series at the Point Grey
campus. Authors who visited the Learning Centre included Karen Connelly,
Wayson Choy and Rawi Hage.
The B.C. Business Plan Accelerator,
developed in partnership with UBC's
Sauder School of Business, gathers
market research and related resources to
assist entrepreneurs and the small-business community. A pilot program was
launched, and the Learning Centre will
work with public and post-secondary
libraries to promote the project to the
B.C. business community.
Conferences
The varied spaces at the Learning Centre
also make it an attractive conference
venue. In March, the 2008 Multidisciplinary Undergraduate Research Conference was held at the facility. This event
celebrates undergraduate scholarly
inquiry and research at UBC.
The Irving K. Barber Learning Centre
will be a revolutionary and evolutionary facility dedicated to the intellectual,
social, cultural and economic development of people in British Columbia.
By providing and enhancing access to
information, knowledge and innovative teaching through the support of
learning and research on an interactive
basis with people in British Columbia
and throughout the world, the Irving K.
Barber Learning Centre will provide the
opportunity for future generations to be
at the forefront of learning.
The Irving K. Barber Learning Centre
Statement of Purpose and Charter
of Principles
24   Report of the University Librarian to the Senate The Golden Jubilee Room, located on
level four of the Learning Centre.
Meanwhile, the Learning Centre was a major venue for the 2008 Congress of the
Humanities and Social Sciences - the largest conference in UBC's history. UBC hosted
the event shortly after this reporting period in partnership with the Canadian Federation for the Humanities and Social Sciences.
Digitization
The British Columbia History Digitization Program remains a major initiative. This
program provides matching funds to organizations undertaking digitization projects
that provide free online access to the province's unique historical material.
The program provides annual funding of up to $200,000 for projects, and features
three funding categories: $1,000 to $4,999; $5,000 to $9,999; and $10,000 to $15,000.
Private and public organizations that have the preservation of historical British
Columbia material as part of their mandate are eligible.
The Arst round of 17 successful program applicants was selected in 2007, while the
second round of 21 applicants was chosen this year. Once again the program breadth was
impressive, with subjects including British Columbia newspapers, three-dimensional
fossil specimens, various maps and photographs, and a UBC virtual theatre resource.
The Learning Centre also participated in a collaborative project to digitize issues of the
British Colonist newspaper (a precursor to the Victoria Times-Colonist) dating from
December 1858 to October 1911. The Learning Centre and other organizations each
donated $10,000 to the project.
Report of the University Librarian to the Senate   25 Future Directions
During 2007/08, the Library introduced a number of major changes,
all with the intent of improving services and resources for the
Library's community of users. Undoubtedly the next year will bring
more of the same.
DIRECT
Reflections at the Learning Centre.
The Irving K. Barber Learning Centre hasbeena
focal point for the Library and, indeed, the University in
recent years. Now that construction is complete and the
Learning Centre's doors are open, the facility is entering its
next stage as it develops innovative programs and services
for users at UBC and throughout British Columbia. The
template has been set with various initiatives, ranging
from the Physiotherapy Outreach Project to the development of the B.C. Business Plan Accelerator. The challenge
will be to continue delivering programs that support the
Learning Centre's vision of lifelong learning.
The Library continues to develop its Operations Plan,
consisting of projects informed by the Report of the
External Review Committee, the outcomes of the
LibQUAL+ survey, the staff Cultural Audit, staff working
papers, town halls and other fora. Key drivers include
budget, space, technology, services and collections, and a
staf Ang survey and plan.
Work will continue on a range of recommendations,
including the ongoing development of collection resources
and access, the strengthening of collaborative ties between
library systems at UBC Vancouver and UBC Okanagan,
enhanced contributions to UBC's teaching and research
environment, and more.
26   Report of the University Librarian to the Senate Detail of a volvellefrom Cosmographia by
Petrus Apianus, 16th century (UBC Library Vault).
UBC Library will continue to develop a program for effective self-assessment. The
Library invited consultants from the Association of Research Libraries for an onsite
visit shortly after this reporting period. The consultants met with Library representatives and administration to help form an ongoing assessment model to improve
collections, the Library website and customer services (including information
services and teaching/learning programs).
With the aid of faculty members, the Scholarly Communication Steering Committee
will begin organizing outreach programs to engage faculty and other campus
stakeholders. The Library also intends to organize focus groups
to learn more about scholarly communication issues from the
campus community.
Development is increasingly important to UBC Library given the
budgetary issues facing collections support and enhancement,
University-wide funding pressures and technological change. In
the coming year, the Library will identify fundraising priorities
and set goals in order to establish a development strategy that
embraces community outreach and participation.
Vision Statement: UBC Library will be a
provincial, national and international
leader in the development, provision
and delivery of outstanding information
resources and services that are essential
to learning, research and the creation of
knowledge at UBC and beyond.
Furthering Learning and Research
2004-2007, P.4
Finally leadership issues face both the Library and the Learning
Centre. The search for a permanent Director of the Learning
Centre will continue, and the goal is to have a successful candidate by the fall of 2008. Meanwhile, a search for a permanent
University Librarian will begin soon. The coming years will be
exciting and challenging for UBC Library, and it is vital that we
have a leader ready to take the institution forward.
Report of the University Librarian to the Senate   27 Appendix A
Library Staff
(Aprill, 2007-March 31,2008)
During the reporting period the Library's staff complement (including
GPOF and non-GPOF budget positions) of full-time equivalent (FTE) positions was
307.14 - an increase of 5.16 FTE positions from 2006/07, or a 1.7% overall increase.
UBC Okanagan Library's total FTE was 18.14 for 2007/08, compared with 16.72 FTE
in 2006/07.
Staff and Faculty members who retired: Thom Geise, Music Library; Tomoko Kakehi,
Asian Library; Janice Kreider, Library Administration; Randy Louis, Borrower Services;
Dorothy Martin, Humanities and Social Sciences; Caroline Milburn-Brown, Fine Arts
Division; Garry Phillips, Borrower Services; Leona Polonich, Woodward Biomedical
Library; Jane Shinn, Borrower Services; Mary Tainsh, Education Library; Helen Tse,
Technical Services.
Library staff joining the 25 Year Club: Janet Chiang, Education Library; Millie Fung,
Humanities and Social Sciences; Beth Stack, Technical Services; Pauline Willems,
Humanities and Social Sciences.
Library staff joining the 35 Year Club: Laura Brechin, Technical Services; Linda
Wensveen, Borrower Services.
Co-op Students: Matthew Hall, Woodward Biomedical Library; Qui Huang, Asian
Library; Courtenay Ledding, Library Development; Michael McNulty Rare Books and
Special Collections, Science and Engineering; Shawnna Parlongo, Humanities and
Social Sciences; Lili Wang, David Lam Management Research Library, Sauder School of
Business; Jessica Woolman, Library Development.
Visiting Librarian: Hyun Mi Kim, Visiting Librarian, Asian Library, from Seoul
National University, Korea.
New appointments and changes in appointment: Norman Amor, appointed as Map
Cataloguing Librarian (term), Humanities and Social Sciences; Tim Atkinson, Assistant University Librarian, Arts and Humanities and Social Sciences, granted study
leave for one year; Chris Ball, appointed as Assistant University Librarian, Collections
and Technical Services (interim); Eugene Barsky appointed as Reference Librarian,
Science and Engineering; Doug Brigham, e-Resources Librarian, Technical Services,
granted study leave for one year; John Chan, appointed as Web Technology/Help
28   Report of the University Librarian to the Senate Desk Assistant, Library Systems and Information Technology; Allan Cho, appointed
as Reference Librarian (term), Humanities and Social Sciences; Hilde Colenbrander,
Reference Librarian, Humanities and Social Sciences, returned from study leave;
Leonora Crema, appointed as Director, External Relations, Irving K. Barber Learning
Centre (interim); Shirin Eshghi, appointed as Japanese Language Librarian, Asian
Library; Lynne Gamache, appointed as Head, Borrower Services (acting); Dean
Giustini, Reference Librarian, Biomedical Branch Library, returned from study leave;
Kimberley Hintz, Reference Librarian, Humanities and Social Sciences, granted
maternity leave for one year; Peter D James, appointed as Head, Humanities and
Social Sciences Division; Katherine Kalsbeek, Reference Librarian, Rare Books and
Special Collections, granted a conArmed appointment; Alexander Kan, appointed as
Research Assistant/Technician 3, Irving K. Barber Learning Centre; Radhika Kejriwal,
appointed as Promotions Co-ordinator (term), Library Development; Fe Lubigan,
appointed as Finance Manager, Library Administration; Julie Mitchell, appointed as
Learning Services Librarian, Irving K. Barber Learning Centre; Minako Nakane,
appointed as Manager, Human Resources and Organizational Development (leave
replacement), Library Administration; Susan Paterson, appointed as Government
Publications Librarian, Humanities and Social Sciences; Renulfo (Rue) Ramirez,
appointed as Assistant University Librarian, Library Systems and Information
Technology; Lea Starr, Assistant University Librarian, Sciences Libraries, appointed
as Assistant University Librarian, Public Services; Tara Stephens, appointed as
Reference Librarian (term), Humanities and Social Sciences; Robert Stibravy,
appointed as Reference Librarian (term), Education Library and Reference Librarian
(term), Woodward Biomedical Library; Lindsay Ure, appointed as Reference Librarian (term), Humanities and Social Sciences, and appointed as Reference Librarian,
David Lam Management Research Library, Sauder School of Business; Tricia Yu,
Reference Librarian, Eric Hamber Library, granted a conArmed appointment and
granted a reduced appointment for six months; Eleanor Yuen, Head, Asian Library,
granted study leave for one year.
New or reconfigured positions: Assistant to the Director of Irving K. Barber
Learning Centre; Assistant University Librarian, Collections and Scholarly
Communication; Assistant University Librarian, Public Services; Chinese Language
Librarian, Asian Library; Director, Irving K. Barber Learning Centre; Government
Publications Librarian, Humanities and Social Sciences; Japanese Language
Librarian, Asian Library; Learning Services Librarian, Irving K. Barber Learning
Centre; Program Services Librarian, Irving K. Barber Learning Centre; Promotions
Co-ordinator, Library Development; Research Assistant/Technology 3; Web
Technology/Help Desk Assistant.
Report of the University Librarian to the Senate   29 Appendix A
Special Project Assignments: Institutional Repository Project Co-ordinator,
Hilde Colenbrander; Research Infrastructure Project Co-ordinator, Kathy Hornby;
Scholarly Communication Project Co-ordinator, Joy Kirchner.
Heads & Branch Librarians: Asian Library - Eleanor Yuen; Biomedical Branch
Library - Dean Giustini; Borrower Services - Leonora Crema, Lynne Gamache
(acting); Chapman Learning Commons - Simon Neame; David Lam Management
Research Library and UBC Library at Robson Square - Jan Wallace; Education Library
- Christopher Ball; Eric Hamber Library - Tricia Yu; Fine Arts Division - D Vanessa
Kam; Humanities and Social Sciences - Peter D James; Law Library - Sandra Wilkins;
Library Systems and Information Technology - Renulfo (Rue) Ramirez; Music
Library - Kirsten Walsh; Rare Books and Special Collections - Ralph Stanton; Science
and Engineering Division - Aleteia Greenwood; St. Paul's Hospital Library - Barbara
Saint; Technical Services - Maniam Madewan; UBC Okanagan Library - Melody
Burton; University Archives - Chris Hives; Woodward Biomedical Library - Rita
Dahlie; Xwi7xwa Library - Ann Doyle.
Library Operations Management Group: University Librarian pro tem - Dr. Peter
Ward; Assistant University Librarian, Arts and Humanities and Social Sciences
Division - Tim Atkinson (study leave commencing September 2007); Assistant
University Librarian, Collections and Technical Services - Janice Kreider (retirement
commencing July 2007); Assistant University Librarian, Public Services - Lea Starr;
Assistant University Librarian, Library Systems and Information Technology -
Renulfo (Rue) Ramirez; Director, Finance and Facilities - Bill Tee; Director, Human
Resources - Deborah Austin; Head, Borrower Services, and Director, External
Relations, Irving K. Barber Learning Centre (interim) - Leonora Crema; Head,
David Lam Management Research Library, Sauder School of Business and Director,
Irving K. Barber Learning Centre (interim) - Jan Wallace; Head, Education Library
and Assistant University Librarian, Collections and Technical Services (interim) -
Chris Ball.
30   Report of the University Librarian to the Senate Appendix B
Library Statistical Summary 2007 - 2008
Collections
Total Volumes 5,6L2,733
Volumes Added L22.750
E-books (includes 23,076 new) 284,633
Serial Titles (includes print, electronic, e-databases)1 63,430
Numeric Databases (Ales) 25,692
Digital Collections (pages, images) 430,000
Microforms 5,238,768
Other: audio/visual, cartographic, graphic 840,987
Services
Total Recorded Use of Library Resources 2,692,706
Library Website - Page Requests                                                                  30,254,995
Document Delivery (Internal) 38,328
Interlibrary Loan - Lending 22,884
Interlibrary Loan - Borrowing 22,542
Instruction Classes/Orientation - Number of Sessions L,49 6
Instruction Classes/Orientation - Number of Participants 29,25 3
Instruction WebCT (seven sessions) - Number of Participants 2,598
Total Questions Answered L93.350
Reference Questions L08.358
Directional Questions 84.8L2
Gate Count 2,82L,602
Library Website - Number of Visits 3,956,0L6
Staff (FTE)
Librarians 80.20
Management and Professional (M&P) 26.33
Support Staff L70.43
Subtotal 276.96
Student 30.L8
Total FTE All Staff 307.L4
1 Includes 16,795 print, 45,811 electronic, 824 e-databases
Note: Methodology change to serial titles from serial subscriptions - de-duplicated
Report of the University Librarian to the Senate   31 Appendix C
Growth of Collections
March 31,2007
Growth
March 31,2008
Volumes
5,489,983
L22.750
5,6L2,733
Serial Subscriptions
65,082
N/A1
63,430
Other Formats:
Archives (meters)
3.86L
65
3,926
Artifacts
1,855
5
L.860
Audio (cassettes, CDs, LPs, DVDs)
86,277
883
87.L60
Cartographic
211,385
430
2LL.8L5
Film, video, DVD:
26,799
2,704
29,503
Graphic (photographs, pictures, etc.)
498,745
L3.764
5L2.509
770
54
824
L.38L
462
L.2L9
1,557
23,076
284,633
N/A
L3
L3
Electronic resources:
Bibliographic and
full-text databases
CD/DVDs
E-books
E-games
E-journals
(titles, not subscriptions) 40,600 5,211 45,811
Numeric databases:
sets (1,040), Ales (25,692) 23,074 2,618 25,692
Digital collections (pages, images) 406,334 23,666 430,000
Microforms:
MicroAche
(incl. mlcrocard/microprint) 5,072,966 32,053 5,105,019
MicroAlm 132,075 1,674 133,749
Total microforms 5,205,041 33,727 5,238,768
1 In 2007/08, methodology changed to counting titles (de-duplicated) from
counting subscriptions
32   Report of the University Librarian to the Senate Appendix D
Salaries
(%)
Collections
(%)
Others
(%)
Total
14,927
47.14
12,530
39.57
4,209
13.29
31,666
14,499
45.40
12,756
39.94
4,682
14.66
31,937
13,892
45.14
12,233
39.75
4,652
15.12
30,777
13,836
44.64
13,179
42.52
3,982
12.85
30,997
14,928
44.77
14,671
43.99
3,748
11.24
33,347
13,727
46.38
12,488
42.19
3,382
11.43
29,598
UBC Library Statement of Expenditures
(Fiscal Years April - March, in thousands of dollars)
Year
2002/03
2003/04
2004/05
2005/06
2006/07*
2007/08
"Includes UBC Vancouver and UBC Okanagan
NOTE: Aside from 2006/07, financial reporting includes results solely for UBC Vancouver
Scope of Financial Information
The funds included in this financial report are:
■ General purpose operating funds
■ Fee for service funds
■ Specific purpose funds
■ Endowment funds
The capital expenditure during the year was $20.2 million for the Irving K. Barber Learning
Centre. UBC Properties Trust managed this funding provided through the University
Management Discussion
Funding declined to about $29.6 million from about $33.3 million for the previous year. The
largest reduction came from the general purpose operating funds.
To support the budget reduction and exercise fiscal restraint, both salary and collections
expenditures were curtailed. The collections budget shouldered the largest reduction, declining by more than 17%, or $2.1 million. Salary expenditures were reduced by more than 8%, or
$1.2 million. To improve productivity and enhance collections access, technology investments
increased by more than $350,000. Technology upgrades will dictate higher future investments.
Collections of the MacMillan and Mathematics libraries were relocated. MacMillan's Land and
Food Systems collection was relocated to Woodward Biomedical Library along with the majority of the Forestry collection. Select areas, such as Wood Sciences and Pulp and Paper, went to
the Science and Engineering Division at the Irving K. Barber Learning Centre. The Landscape
Architecture collection went to the Fine Arts Division, also located in the Learning Centre. The
Mathematics Library collection was relocated to Science and Engineering. The full complement of library resources and services remained intact, and the MacMillan and Mathematics
facilities were re-purposed for faculty use.
Despite the funding reduction, management is resolved to enhance the experience of
patrons visiting its sites on campus and online. The Library continues to participate in
LibQUAL+ to monitor service improvements. It also continues to work on the institutional
repository and the digitization of theses, among many other initiatives.
Report of the University Librarian to the Senate   33 Appendix E
Friends of the Library and the Irving K. Barber Learning Centre 2007/08
The following donors generously
contributed gifts between
April 1, 2007 and March 31, 2008.
Chancellor's Circle
($25,000 to $249,999)
Dr. William A. Bruneau
Dr. Wallace B. Chung
Ms. Mercia H. McPherson
Dr. William H. New
Sutherland Foundation
Estate of Philip James Thomas
We have made every effort to ensure
the accuracy of the list of donations
received between April l, 2007 and
March 31, 2008. Please direct any
inquiries to the Library Development
Office at 604-827-4112.
Wesbrook Society
($1,000 to $24,999)
Mrs. Janet Adaskin
Mr. Cecil Akrigg
Dr. Ivan Avakumovic
Estate of Dorothy Freda Bailey
Mrs. Jean C. Barber
Dr. John A. Beesley
Estate of Jesse Isobel Binning
Dr. George W. Bluman
Ms. Cleta D Brown
Mr. William D Brown
Ms. Sandra L.M. Cawley
Central Okanagan Foundation
Ms. Mary C. Dvorak
Mr. Patrick J. Edwards
Mr. Jagroop Gill
Mr. Jim Hamm
Mr. Kenneth D Hester
Dr. Ronald A. Jobe
Dr. Graham Johnson
Dr. Philip A. Jones
Mrs. Carolyn Kline
Mrs. Jean G. Lane
Mr. Peter Lau
Dr. Robert H. Lee
Mr. Jonas Lehrman
Mr. Henry Luck
Mr. David MacArthur
Mr. Kenneth M. MacDonald
Mrs. Mary L. MacDonald
Macleod's Books
Miss Karen L. MacWilliam
Mrs. Carolyn A. Malchy
Mrs. Beth Malcolm
34   Report of the University Librarian to the Senate Mrs. Patricia J. Montpellier
Mr. Ho Kin Ning
Paperny Films Inc.
Mr. Morris Panych
Mrs. Vera Pech
Mrs. R. Elaine Polglase
Dr. Edwin G. Pulleyblank
Mrs. H. Janet Reid
Roland Whittaker Charitable Trust
Dr. Gunther F. Schrack
Ms. Jill Sims
Dr. JohnE.R. Stainer
Mr. Ralph J. Stanton
Ms. Dorothy-Lou Stephens
Mr. Walter X. Styba
Sze Cheung Shiu King Foundation
Vancouver Foundation
Mr. Daryl Wakeham
Dr. Peter Ward
Mrs. Bethiah C. Weisgarber
Dr. June M. Whaun
Dr. Edgar B. Wickberg
Ms. Sonia Williams
Mr. Glen Wong
Miss Frances M. Woodward
Mr. David T. Yorke
Friends
($500-$999)
Ms. Prudence D. Ashley
Mr. Gordon R. Ashworth
Mrs. G. Pat Blunden
Dr. Elizabeth A. Bongie
Mrs. Amy Boparai
Michael H. Bullock
Mr. Tak Yan Chan
Dr. Bruce P. Dancik
Mrs. Sylvie Doyon
Mrs. Brenda Ferdinands
Mr. James H. Goulden
Mrs. Jill Gray
Dr. Sneja M. Gunew
Mr. Thomas Alan Hobley
Mr. Kostas Karatsikis
Mr. Nicholas J. Klassen
Mr. Michael Laine
Ms. Isabella Losinger
Mr. Parviz Maghsoud
Mrs. Hillary Maile
Mr. John Mastalir
Mr. Donald P. Morison
Dr. James M. Orr
Dr. Andrew XL. Parkin
Dr. Herbert J. Rosengarten
Dr. Robert S. Rothwell
Estate of Rosemary Joy Scudamore
Mr. JonE. Strom
Mr. Mark Suchan
Mrs. Diana Sullivan
Mrs. Jennie A. Tarabulus
Mrs. Colleen C. Tobman
Mr. Kim M. Tong
Dr. EM W. Whittaker
Report of the University Librarian to the Senate   35 Appendix F
Grant Funding
With rising costs in all budgetary sectors, grants
play an increasingly important role in funding
services and projects. Benefits from successful
applications during 2007/08 include
UBC Vancouver
Sutherland Foundation
$220,000 to establish a Research Commons at
Koerner Library.
Dr. Wallace Chung
$50,000 to support the Chung Collection in
Rare Books and Special Collections.
SANDRA CAWLEY
$10,000 for the establishment of an endowment
to support the acquisition of collections.
roland whittaker charitable
Trust
$11,889.75 - unrestricted donation to UBC Library.
Paperny Films Inc.
$11,500 for the maintenance of cultural property
donated to the University Archives and for
digitization services.
Philip J. Thomas Endowment Fund
$30,115.27 to support the Philip J. Thomas
Collection in Rare Books and Special Collections.
Korea Foundation
$27,522 to support the acquisition of books
and materials on Korea. This is the first of
four instalments.
Hamber Foundation
$25,000 to support cataloguing in Rare Books
and Special Collections. This is the second of five
instalments.
36   Report of the University Librarian to the Senate Acknowledgement
/ would like to thank the many contributors to this report
and those who aided in its development and production.
Peter Ward
University Librarian pro tem
Editor
Glenn Drexhage
Assessment Librarian
Margaret Friesen
Design
kube Communication Design Inc.
Photo/Image Credits
Cover, PGs u, 12,19, 21, 27 - UBC Library Vault
PG 01 - Merry Meredith
PGs 03, 23-Jill Pittendrigh
PGs 05, 07 - UBC Archives
PGs 15, 22, 25, 26 - Martin Dee
PGl7-RussHeinl
For more information on UBC Library Vault
and its images, please visit www.ubcvault.ca
Published By
University of British Columbia Library
Irving K. Barber Learning Centre
1961 East Mall
Vancouver, British Columbia
Canada
V6T 1Z1
December 2008 Ninety-Third Year
LrMR

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