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Biblos Jan 1, 1972

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Array Vol. 8 No 4
U.B.C. LIBRARY STAFF NEWSLETTER
Jan/Feb. 1972
Last week the Librarian's Annual Report
to Senate was summarized in both UBC Reports and
the UBC Library News, and many staff members will
have grappled with its generalities, attempting
to relate themselves to the larger picture such a
report must present.  Personally, I prefer Biblos'
account of the Library year.  It has more personality , having been written by a number of individuals instead of by one person, who goes on saying
the same thing year after year.  It contains different information, and is closer to reality.  One gets
a better idea of the diversity and complexity of the
system of libraries.  I hope that you will find the
following reports as interesting as I do, even
though the news is not always happy.
Basil Stuart-Stubbs
University Librarian
University of British Columbia STAFF CHANGES
A Hearty Welcome To:
Marg McLeod
Elaine LeMarquand
Linda Chan
Lynnette Arnold
Debby Curliss
Mary Chan
Louise Pinard
Aileen Balfour
Dorothy Friesen
Carol Buetther
Margit Hess
Mary Phillips
Laurie Godfrey
Joanne Pasquale
Cathy MacDonald
Cynthia Carter
Nanette Seymour
Shirley Rudolph
Svetlana Tyrras
Joan Clark
Loralee Jardine
Pat McMinn
Susan Kent
Diana Pederson
Janette Cuthill
Kathryn McCart
John Smith
Flexo. Oper.
Systems         m
Serials          V^^
L.A.
II
L.A.
III
Asian Studies
L.A.
II
L.C. Cataloguing
L.A.
I
Circulation
Flexo. Oper.
Systems
L.A.
II
Catalogue
L.A.
I
Circulation
L.A.
II
Original Cataloguing
Secretary II
Woodward
L.A.
'I
Prebind
L.A.
I
Fine Arts Division
L.A.
I
Catalogue Preparation
L.A.
I
Curriculum Lab.
L.A.
I
Sedgewick
L.A.
I
Fine Arts Division
L.A.
I
Woodward
L.A.
I
Catalogue Preparation
L.A.
II
Catalogue Preparation
K.P.
0.
Systems
L.A.
I
Catalogue Preparation
L.A.
I
Woodward
L.A.
II
Circulation
L.A.
I
Acquisition
L.A.
I
Curriculum Lab.
L.A.
II
Catalogue Preparation
L.A.
III
L.C. Catalogue
Congratulations To:
Glynnis Williams
Wynne Horwath
Janis Lofstrom
Barb Saint
Marianne Becker
Susan Harrison
Flexo.Oper,Systems
L.A. I, Circulation
L.A. I, Catalogue
L.A. Ill, Soc. Sci.
L.A. II, Science
L.A. I, Sedgewick
L.A. Ill, Woodward
L.A. II, Math
L.A. II, Catalogue
L.A. IV, Serials
L.A. Ill, Gov. Pubs.
L.A. II, Sedgewick Congratulations cont'd
Joo Sim
Jean McLeod
Pat Meagher
Betty Gawdin
Deborah Needley
Donna Cawsey
Janet Maier
Sandra Berkowski
Wendy McKim
Louise Axen
George Read
Theresa Murray
L.A.
II, Catalogue
L.A.
L.A.
II, Catalogue
L.A.
L.A.
IV, Soc. Work
L.A.
L.A.
I, Catalgoue
L.A.
L.A.
I, Catalogue
L.A.
L.A.
I, Catalogue
L.A.
L.A.
III, Circulation
L.A.
L.A.
I, Cat. Prep.
L.A.
L.A.
II, Circ.
L.A.
L.A.
II, Circ.
L.A.
L.A.
I, Circ.
L.A.
L.A.
I, Cat. Prep.
L.A.
Ill, Soc. Sci
III, Catalogue
V, Sedgewick
II, Catalogue
II, Catalogue
II, Catalogue
IV, Sedgewick
II, Cat. Prep.
III, Circ.
Ill, Circ.
II, Circ.
II, Serials
We Say Farewell To:
Linda Kuignan
Kathy Boyle
Marilee Andersen
Maureen Adams
Heather Lacelle
Anna Lupa
Nancy Barkwill
Debbie Savage
Wendy Borden
Linda Moss
Cecille May
Honey Lord
Rita Chan
Mike Jessen
Nadeen Davidson
Lorraine Jackson
Mary Phillips
Leslie Huddart
Roweena Chan
Shirley Dahlie
Theresa Clarke
Richard Pringle
Elve Eigendorf
Marilyn Semple
Pat Buerk
Pat Cook
Jean Douglas
Ann Severson
L.A. II
L.A. I
L.A. II
L.A. II
Secretary II
L.A. IV
L.A. I
L.A. II
L.A. I
L.A. Ill
L.A. I
L.A. I
L.A. I
L.A. Ill
L.A. I
L.A. I
L.A. I
K.P.O. I
L.A. II
L.A. Ill
L.A. II
L.A. I
L.A. Ill
L.A. I
L.A. I
L.A. II
L.A. I
L.A. IV
Math
Circulation
Catalogue
Catalogue
Woodward
Serials
Curriculum Lab.
Sedgewick
Fine Arts Division
Government Pubs.
Prebind
Catalogue Prep.
Catalogue Prep.
Original Catalogue
Soc. Sciences
Woodward
Fine Arts Division
Systems
Catalogue
Circulation
L.CT. Catalogue
Curriculum Lab.
L.C. Catalogue
Sedgewick
Sedgewick
Serials
Sedgewick
Catalogue Prep. The Editoral staff wish to thank everyone who has contributed to this annual report.  Most of the articles have come to
us unsigned so we cannot give the individual authors recognition.
Many of the reports are co-operative efforts, so to one & all our
deepest appreciation.
Very special thanks to Suzanne Dodson whose delightful .
artwork can be found throughout the pages.
ACQUISITIONS DIVISION
As foreshadowed in last year's report, developments
arising out of problems in the Canadian publishing industry made
1971 a most interesting year for those concerned with the sources
of supply of library materials.
Attempts to cast libraries in the villain's role were
offset considerably by two reports which have appeared in the
last twelve months.  The Economic Council of Canada's Report on
Intellectual and Industrial Property touches upon the subject of
book distribution, and the relevant passages could easily have
been written by a librarian, so attuned are they to our thinking
on these matters.  Basil Stuart-Stubbs assembled a mass of data
and wrote Purchasing and Copying Practices at Canadian University
Libraries for CACUL.  This contains facts which refute many of
the claims which had previously been articulated by Canadian
agents for foreign publications.  The Ontario Royal Commission on
Publishing has also attracted many submissions and provided a
means whereby a balanced appraisal of the entire problem can be
made.  The result of the year's activity has probably been to reduce the danger that there will be interference with our most
efficient lines of supply.
Looking a little closer to home, one of the results of
the last Parksville Conference was a decision to study the
feasibility of the creation of a common ordering/processing system
to be used jointly by the three universities.  Because of circumstances within the various institutions, it was considered to
be an opportune time to determine whether one basic set of programs
could be written for the benefit of all participants.  At UBC, for
example, the acquisitions of new IBM equipment by Data Processing
requires new programming.  Consequently, the entire system will
be reviewed.  This appears to be our major project for 1972. ASIAN STUDIES DIVISION
The miracles which we had been praying for did not
(alas!) happen last year.  The 2 1/10 cataloguers, for instance
still found themselves fighting a losing battle against the
high rate of acquisitions; while the new library plan seemed
to have become stagnant.  However, in the following statistics,
we may still be able to find some satisfaction:
ADDITIONS TO COLLECTION.
Sept. 1970 - Aug. 1971
Monographs
Periodicals (new titles)
Japanese Gov't. Pubs..- Monographs
- Serials
Microforms - Microfilm
- Microfiche
PROCESSING
Acquisitions
3,579
t.
Cataloguing
3,296
t.
Binding - Books, etc.
- Folders
PUBLIC SERVICE
Circulation
Reference
Bibliographies -
List of Catalogued Books
Periodicals in Asian Studies
(bound)
(bound)
7,946 v.
68 v.
184 v.
297 v.
335 r.
69 c.
7,465 v.
6,987 v.
1,323 v.
300
7,452 v.
1,1S5 queries
2 issues
1 issue
Total as of
Aug. 31. 1971
v.
t.
158,049
265
1,995 v.
2,167 v.
977 r.
1.569 c.
(current)
(bound)
(bound)
(reels)
(cards)
On one hand, the June appearance of the revised list
of Periodicals in Asian Studies turned out to be our most
rewarding experience; on the other, the October suspension of
the publication of the List of Catalgoued Books because of
fund-shortage gave us the biggest headache and heartache.  Ever
since its first appearance in February 1964, this publication
has never been interrupted before.  Many requests have been
received claiming its 'missing' October issue. Asian Studies cont'd
Although the gap between volumes received and volumes
catalogued has been brought closer than ever before, yet the
fact remains that the backlog will never cease growing as long
as such a gap exists.  However, with a conscientious and
determined staff (increased from 8 to 9 persons since August)
like ours, you never can tell what can be accomplished.  We
might just manage to close this ugly gap in 1972 on top of a
fine performance in fulfilling all other duties plus a smooth
'great move' of the division to a new location that is expected
to take place sometine in the late summer.
It is interesting to note how our collection and staff
rate among the 71 Far Eastern libraries in America, as indicated
in the following abbreviation of the survey conducted by
Dr. T. H. Tsien of the University of Chicago for the Committee
on East Asian Libraries of the Association for Asian Studies:
HOLDINGS OF FAR EASTERN MATERIALS IN AMERICAN LIBRARIES
(Numbers of volumes as of June 30. 1970
Library
Total Vols.
Micro
Additions
Staff in
1.
Library of Congress
form
1969/70
full-time
1.
Library of Congress
964,820
9,468
20,114
54
2.
Harvard
451,'+10
3,987
11,909
31
3.
California, Berkeley
310.851
[1.355]
8,812
19.5
1.
Columbia
305,536
4.976
13,205
22
5.
Chicago
238,558
3,360
17,199
13.5
6.
Princeton
225,053
2,169
15,351
13.5
7.
Michigan (Ann Arbor)
216,887
[7,894]
13,835
14
8.
Hawaii
195,041
12,381
5,01)4
10.5
9.
California, L.A.
192,907*
-
8.173
5.5
10.
Yale
182,795
2,478
12,013
17
11.
Cornell
178,143
-
21,006
10
12.
Hoover
175,683
-
11,912
20
13.
Washington (Seattle)
148,901
4,391
11,330
15
in.
British Columbia
147,633
622
8,963
8
15.
Toronto
111,500
-
-
12
16.
Wisconsin
100,000
-
-
6.5
17.
Maryland .
88,658
612
3.821
5.5
18.
Arizona
65,980
1,350
22,795
4
19.
Illinois
57,823
1,168
8,403
9
20.
Brown
57,460
-
4,324
2
Note:  - Zero hold.
..ng, or information not
available.
* Figures from previous reports and not up-to-date.
[ ] Figures estimated by investigator. BIBLIOGRAPHY DIVISION
The Bibliography Division is not so much a division as
a state of mind.  It is not so much a library operation as it is a
lone mental state involving decision or indecision.  ( To confuse
matters it is sometimes thought of as the Collections Division,
which to many people means where the fines are collected.)  The
people who run the Bibliography Division, and each is quite
autonomous in her or his own area, tend to be d'elite, and normally
the Division seems to change little in personnel,. However, in just
over a year there have been four names added,,
Dr. Tony Jeffreys was added to the staff just in time to
cover the 1971 activities in Woodwood Library, Diana Mysak was
added towards the end of the year to the Colbeck Collection, and
during the last weeks of the year Joan Selby an old name was
enticed out of Humanities to head Gifts and Exchanges.  In this
last change we unfortunately lost Linda Joe to Serials.  (Heads were
literally rolling from place to place.)  As Tony's right hand man
we also added Linda Hoffman as assistant and searcher in July 1971.
To start with our newest section:  Woodward.  Selection
of biomedical books was formerly done by Woodward Library staff.
During the year Tony spent a great deal of time on the Abel approval
plan for American books, preparing a computerized subject profile,
monitoring the books received, and working with the Abel staff on
tailoring the plan to our needs.  In combination with this attention
to trade publications, he has also stepped up coverage of noncommercial publications.  We are currently turning our attention
to out-of-print items and are working on desiderata lists for
certian areas of biology.
All was fairly quiet on the West European front during
the past year.  In the spring we had a visit from Monsieur
Blancheteau, our French blanket order supplier - a charming man who
thought our B.C. scenery "magnifique" during a Sunday drive up
Howe Sound.  A visit also from Mr Dorn,Jr. of Harrassowitz who
very efficiently sends us our German books.  Seeber, in Florence,
has been supplying us regularly with a selection of Italian books
for a little over a year - an improvement over the erratic performance of our previous supplier.  The West European bibliographer 8
Bibliography Division cont'd
Dorothy Shields, has managed to "get in the hair" of cataloguing,
bother the reference divisions with such problems as whether we
really need a yiddish-esperanto dictionary, and has audited a
course in contemporary German literature.
In Serials Bibliography, the highlights of the year can
be easily summarized.  After working in semi-darkness for the past
year or two, Emily Woodward and Graham Elliston have finally got
two highlights to report - tensor lamps have been installed over thier
desks.  Despite these difficulties they were able to grope their
way through the year producing want-lists, identifying needs,
filling gaps, and spending money with the necessary blend of
caution and mad abandon.  A new dimension is being introduced into
their thinking with the beginning of earnest discussion among the
three universities on the cooperative purchase of newspaper
backfiles and journal subscriptions.  Another development they are
looking forward to is the computerization of want-listing, a job
which Mrs. Woodward is presently doing the hard way -- by typewriter.
Altogether, it has been a good year for them and they expect 1972
to continue the trend towards more effective use of their energies.
In the Sciences (Non-Bio, that is) Heather Keate's highlight was the change in the U.S. approval programme.  Early in
the year a study of the performance of the programme was begun and
by November it was concluded that because of the unusual nature of
books in the sciences, the new profile was not quite meeting the
demands of the campus.  At the end of the year a new system, our
own direct acquisitions, assisted mightily by Systems, was
initiated.  It will be some months before we can assess the
efficiency of the new system and say, "see what did we tell you?"
Heather also worked long hours to supply the Overlap committee
with data regarding the extensive spread of duplicate journal titles
in the fields of environment, water resources, ecology, or what
do you call it.  Finding answers to the problems of interdisciplinary spread will not be easy.
In the Slavic section, that is books from Eastern Europe,
there is little change, Iza Laponce reports that the slight increase
in the budget for Russian and Yugoslav materials, as in all other Bibliography Division cont'd
sections, barely kept up with the rate of inflation.
On the English language book front Eleanor Mercer reports there is nothing of importance to report.  Eleanor's
responsibilities cover the areas of humanities and social sciences
and this is a wide swath, as it covers the wide world.  One
aspect of this is the large number of books in English received on
the Shastri Indo-Canadian programme from India.  This programme
was renewed last year for another three year term, during which
we will receive about $16,000 worth of books annually, paid for
with blocked rupees.  Incidentally, the Shastri programme for the
past few months has been bringing us books in sixteen vernacular
Indian languages.  One is reminded of the last lines of The Waste
Land, "Datta.  Dayadhvam.  Damyata."  (Which might be translated
roughly as "Sure they're a gift, and we should sympathize, but
how about a little control around here?")
BIO-MEDICAL BRANCH LIBRARY - V.G.H.
Like every other Branch we've had our ups and downs this
year.  In June we put in turnstiles which we hoped would cut down
our increasing losses.  From first impressions we feel the system
is working but we did have some curious reactions from our
borrowers.  Some felt we were getting a bit bureaucratic; others
were surprised we were actually losing material.  However, now that
we are all used to it everything seems to be working well.  We've
also had our dingy basement painted, tiled and additional lighting put in which has given us more useable library space instead
of just a storage area.
The staff situation is as active as ever,  Marianne
Krayenhoff left us this summer to do some travelling in Mexico
and Ruth Fahlman left to go to free school, while Lucy Ussner
came to us after spending about a year in Europe and more particularly Italy.  For Carol Trueman it was over to the Island every
free moment where she and her husband are building a cabin on
their land.  Unfortunately one of our staff, Dee Bacon, has recently had a very severe case of infectious mononucleosis.  We're
pleased she is back with us again and hope her recovery is soon
complete. 10
CATALOGUING
The last of the backlog created by the spending of the
Macmillan largess was cleared early in the year, with a major
assist from the library school cataloguing students who were
heard to say "they never told us cataloguing would be like
this".  Despite the end of Macmillan funds, large collections
continue to move through Cataloguing:  The Colbeck book store
stock and the Burton rare binding collection have been finished
and the Scottish History Collection is now getting the treatment.
Books in fifteen South Asian languages have begun arriving in
considerable number, and the $27,000 grant for the reading of
books on tape for blind students has increased the number of
phonotapes to be catalogued; occasionally Crane manages to
present us a tape to catalogue in advance of the same book on
blanket order.'
All this activity in Original and LC cataloguing of
course produced a glut of cards to be typed.  Our printer obliged
by losing some stencils (500 titles are having to be recatalogued)
and getting further and further behind.  A 3600-1 Xerox
allowing in-house production of cards, and extra typists last
April have allowed card typing to become current.  By April
1972 these cards should be filed so that filing, too, will be
up-to-date.
A blitz (the new dirty word in Cataloguing) on the subject file brought its filing up to currency, and in April it
will be refiled by imprint date, latest first.  This arrangement
allows much greater speed of filing as well as having been recommended by most studies which have been made of catalogue
use. 11
CIRCULATION DIVISION
Surely 1971 will be remembered as the year that began
and ended with snow - far too much snow.  The snows of January
were worse than those of December, coming as they did in combination with a lengthy bus strike.  Circulation staff - like
their cohorts elsewhere - trudged, thumbed and otherwise
struggled day after day for weeks to get themselves to work, then
home again.  Those working early and late shifts really
appreciated the "taxi" service provided to key shift personnel
lacking other transportation.
We will also remember 19 71 as the year that brought an
end to the spiralling increases in borrowing.  Not only did
borrowing during winter session fail to increase by the usual
20 to 25 percent, but during summer session it even dropped
significantly.  This eased the pressure on the Circulation
staff, giving them a fighting chance to keep up with their work.
We would like to claim to have finished the storage
project in 19 71.  The last of the books were moved out of the
stacks in February.  In June the cards for the Location File
arrived and were quickly filed by Circultion staff - we can
have blitzes too, you see.  While filing, we discovered that ye
good olde computer had held out on us, neglecting to produce
several batches of the cards.  So, without those cards we have
not completely finished with the storage project yet, but perhaps by next year?
To close on a happy note, it should be mentioned that
this is the year a second truck driver was hired for the Library
Delivery Service.  Branch libraries now receive a second
delivery daily as well as Saturday service during Winter Session
and service to the other stations is faster and better than
ever before. 12
CHRISTMAS 1971
BIBLOS SMORGASBORD
PRIZE DRAW RESULTS
Bottles
Orchid
Cookies
Bottle
Orchid
Cheese Box
Bottle
Orchid
Cookies
Bottle
Orchid
Almond Roca
Bottle
Orchid
Candle
Bottle
Orchid
Bath Salts
Surprise
Orchid
Bottle
Nuts
Bottle
Orchid
Bottle
Orchid
Bottle
Nuts
Bottle
Orchid
Orchid
Pointsetta
Steve Johnson
Martha Tully
Susan Mcllmoyle
Catherine Taylor
Jeff Barker
Fanny Woodsworth
Grace  Edie
Susan Carter
Phil Vacheresse
Betty Misewick
Barbara Gibson
Brian Taylor
Jane Chan
Pat Meagher
Laura Kueng
David Yip
Frances Wong
Lynn Peirson
Judy Clifton
Marie Poulier
James Lamphier
Edythe Brown
Lynne Mclver
Walter Guntensperger
George Read
Claudia Kerr
Popy Koves
Helen Bradley
David Sellers
Dorothy Shepherd
Diana Mysak
Bev Richards
Spec. Coll.
Acuqisitions
Circulation
Reading Rooms
Cataloguing
Cataloguing
Music
Sedgewick
Curric Lab.
Cataloguing
Cataloguing
Circulation
Systems
Social Work
Reading Rooms
Circulation
Law
Sedgewick
Serials
Circulation
Bindery
Catalogue
Administration
Bindery
Circulation
Cataloguing
Cataloguing
Acquisitions
Gov. Pubs.
Woodward
Colbeck
Periodicals
The winner of our "Guess Who" contest - with a perfect score
for identifying the pictures was Rhonda Hanson of Circulation. 13
BIBLOS SMORGASBORD
BIRDS AND BOTTLES - DRAW
Bottle
Ivan Prisic
Physical Plant
Bottle
Roger Cooper
Physical Plant
Bottle
Bernie Olson
Woodward
Bottle
Pat Gibson
Circulation
Turkey
Ture Erickson
Sedgewick
Bottle
Bonnie McDonald
Circulation
Bottle
Judy Combs
Special Collections
Bottle
Jane Ainsworth
Curric. Lab.
Bottle
Peg Leighton
Woodward
Turkey
Helene Reddinge
Sedgewick
Bottle
Pat Cook
Serials
Bottle
Elvi Eigendorf
Catalogue
Bottle
Bev Richards
Periodicals
Bottle
Harriet Harper
Cataloguing
Turkey
Charlotte Glazier  Friend of Law
Beer
5WERJ
Jim McCrum
Carpenter Shop
ANE
3 TO THE "GUESS WHO" BIBLOS CONTEST
1.  Bob
Mac
Donald M        8.
Leah Gordon K
2.  Mac
Elrod  F            9.
Percy Fryer B
3.  Eleanor
Mercer H:       10.
Lois Carrier A
M-.  Claudia
Kerr D         11.
Dorothy Shields  G
5.  Chuck Forbes  C         12.
Henry Zucht N
6.  Georgia
Macrae J        13.
Gerry Dobbin E
7.  Luther (
Zhew  I          14.
Richard Hopkins  L
Belated thanks to the members of the Biblos staff who
worked so hard to make the annual smorgasbord a success and to all
the people who contributed food & prizes expecially Bert Hamilton for
those exquisite orchids S. to Rita Butterfield for the lovely poin-
setta.
Our gratitude too to Carol in the lunchroom for all her
help & to. Judy Combs who showed very good taste in her purchases
from the "Government Dairy" for the prizes in the "Birds and Bottles"
Contest.
Thanks also to the good sports who loaned photographs for
the "Guess Who" contest, & last but certainly not least we do
appreciate the note from Nora and Linda of the Map Department re
the smorgasbord.  'Tis nice to receive a pat on the back once in a
while.
THE EDITOR 14
CURRICULUM LABORATORY
- 1971 in the 'Kric Lab' -
When one considers such traumatic events as the removal
of compulsary membership in the BCTF, the limiting of school
budgets to 108% of a provincial norm, the rejection of a clutch
of construction referendums by hard-fisted taxpayers, attempts
to restrict salary increases to 6.5%, and, above all, the meeting
of the baby boom of the '40's' with the baby dirth of the '60's'
to effectively eliminate the comfortable "teacher  shortage" it
cannot be said to have been a vintage year for teachers or
Education students.  Since the application for long-needed resource
center for the Faculty was given short shrift from the Senate
Committee on Academic Building Needs neither can it be said to
have been that great for their library either.  However, a few
setbacks do not indicate the onset of any dark ages.  The half
million school children in this province are receiving a better,
more imaginative education than ever before and, despite what
some critics have said, the 3,000 students here at UBC are being
better prepared than ever to teach them.  The Curriculum Lab,
of course, continues to play an ever more important role in that
preparation.
Thus, while there are no exciting plans for a new
building to announce there has been a great deal of hard slogging
which should not pass unnoticed just because it was unspectacular.
Our staff of nine people, for example, has dealt efficiently
with a total of 215,327 loans which is about 10% of UBC's
circulation.  4,594- books were added to the collection as were a
wide variety of new AV materials.  A large pamphlet collection
has been classified and supplied with punch cards.  Our AV
catalogue has been integrated with the cards for "print" and we
have produced a subject listing of non-print materials.  A
collection of dealers catalogues for AV has also been organized.
The way in which we order and list prescribed textbooks has also
been surveyed and improved.  Our reserving system has been improved and the course reading file enlarged.  An introductory
television program has been produced to show students what the
Curriculum Lab is and several "shorts" on specific problems are
planned.  Several working bibliographies have been produced.
Classes have been shown'how to mount pictures and prepare other 15
Curriculum Laboratory cont'd
Classes have been shown how to mount pictures and prepare other
AV materials In short, it was just an ordinary sort of
year I
Like most divisions, we had to play this season while
changing several players.  1971 saw the departure of May Cheng
to the domestic life, Janet Bushell back to university, Kathy
Farnan to a promotion in the Reading Rooms Division, and Maureen
Scott to a school library.  We welcomed Coralie Fisher, Joyce
Brisbois, JoAnne Pasquale. and Phil Vacheresse onto the team.
EXTENSION LIBRARY
Extension Library?? Yes, It does exist in a very
small way compared to the rest of the Library no doubt, but
I think (and keep telling people) that I am frightfully
important -- the troll in the basement that holds the Library
up:::
Extension Library serves:
Correspondence Course Students (16 courses and
approximately 800 students)
Off Campus Courses  (18 being given this past year)
Stage Plays - The collection of plays in the Reserve
Book room belong to Extension Library.  Campus
students use these plays as well as a mailing
service to about forty drama groups throughout
the Province.
I may be found on Floor 2 of the Main
Library any day between 9 A.M. and 1 P.M.:-
come and see that I am truly not a myth.
a
|£>*,Te-NiSiflNJ ...| 16
FINE ARTS DIVISION
1971 Had flown by as one of our busiest years, perhaps
because of increased enrolment in Fine Arts courses.  We are
grateful to be hooked up to the IBM now, and we look back in
bewilderment at how we ever survived those days of manual
circulation]
Our new staff member, Charlie Checkpoint, is very
efficient - not only does he detect library books, but will
also herald the departure of umbrellas, cameras, coinage, key
chains and some purses.  Most of our students are good-natured
about this set-up but there are some who get embarrassed or
indignant.  Explanations for why that book is hiding under
their coat deserve credit for originality.
To make room for Miss Dwyer's new office, we rearranged
everything from file cabinets and card catalogues to tables
and indexes.  Our students began to wonder if they would be
next I  It seemed that just when everyone got used to where
things were, it was time to change again.  After a few weeks of
confusion, we found a place for everything, without losing any
students.
We had some staff changes:  Louise Hamilton and her
smile left us in September and Masha Trubkova has replaced her
as our able typist.  Our L.A. 1 position was occupied by three
different people this year, and we began to wonder if it was
jinxed.
Miss Dwyer, who is President of the Council of Planning
Librarians, attended their conference in New Orleans in the spring.
Vacation time saw Miss Dwyer off on a tour of Spain and
the rest of us stayed on this continent - except Jane Shinn who
has just arrived back from Hawaii with a beautiful tan which
we hope will fade quickly.
We hope to be able to give Charlie Checkpoint a vacation
one of these years, as he works long hours without any coffee
breaks I 17
GOVERNMENT PUBLICATIONS
We cook and sew and weld and read,
We paint and sing and bead,
We study oceanography,
Our guitar's gaining speed.
Cross-country skiingTs what we
We skate and ride our bike.
And when we don't play badminton
We do keep-fit and hike.
Despite our preference for the cat
We'd never stop at that.
We have a dog and fifteen fish,
And plans include a rat.
Remembering last year's trips we see
Holland, England, Hawaii,
Wash., D.C. and Winnipeg,
Fin land, France and Germany.
But, lest you think in '71
Our. primary concern was fun,
The figures listed underneath,
Should show what kept us on the run.
Orders placed:   3,655
Publications rec'd:   64,973
Publications processed:   58,120
Prints made from microforms:   19,344
To help us keep our figures up
On staff we do rely.
Some still are here and some moved on,
Our switch in names, oh my I
From Ann to John and then to Margaret
From Lynda to Marianne,
Christine became Dinie
And Mary is Joan 18:
Government Publications cont'd
And David our only man.
Carol became Connie
And Frances was Cathy
The rest, we're all the same.
So though the ingredients have changed.
The pot's still the same -
Result - a dish of fameI
What conceitlI I
GIFTS AND EXCHANGE DIVISION
Gifts & Exchange suffered a blow when Gerri Hollett, the
L.A. 3 decided to move to Ottawa.  Fortunately, her position was
filled by Kathy Plett, who proved to be an equally good worker.
Towards the end of the year, Linda Joe got itchy feet and decided
to move to Serials Division.  This turned out to be a blessing
for the Division, because Joan Selby took over as the new head.
It was a very good year indeed.
HUMANITIES
Humanities has changed.  On February 1st, Joan Selby
moved upstairs to become Gifts and Exchange Librarian and Chuck
Forbes from Sedgewick replaced her as Head of the Division.
Jennifer Gallup, spending a year in Germany, has been missed, but
her replacement, Donna Packer, has become a valued member of the
group.  Judy Rennison, our secretary, left in August to return to
University and was succeeded by Stella Coubaraki, formerly of
Woodward.
Faces may change, but bibliographies go on forever:
Mrs. Selby Assisted Dr. Bak of the Department of History with
Guide to Reference Materials in Medieval History..., 1971 (Ref.
Publication no. 36); Maria is continuing her work on Doukhobors,
Les on Religious Studies, and Joan on Comparative Literature and
Films. 19
INTERLIBRARY LOANS
The most appreciated 'assistant' in I.L.L. in 1971 was
a second telex terminal.  We can now send out messages on one and
at the same time receive messages on the other.  No more frustrations taken out on the telex machine.
We like to think the 1971 service to our patrons improved and as reward our grateful patrons brought us boxes of
chocolate liqueurs at Xmas.
While labouring under a 25% increase in work, some staff
still found time to excape to far-off places.  Monica loafed in
Wales, Karen baked in Hawaii while Wendy disappeared into the
mountains and communicated with nature.
Margaret dropped in at C.R.L. after Christmas, met the
staff and was given the Grand Tour of their storage area -- stacks
and stacks of catalogued items and more still in boxes.
During the year we lost Gladys Hart to B.C. Research,
while Josie Bannerman (previously L.A. Ill -- now 'demoted' to
student assistant) is currently attending Library School.
Josie's place was filled by Karen Peplow (this was a
promotion for Karen from our L.A. II position), while our new
staff members in 1971 were Diane Grzebielch (try saying Gzha-bel-
ugh) from Personel, Carole Janzen originally of Sedgewick and
Geramy McKay (Student assistant).
Here's an interesting interlibrary Loan Request from
a small public library in Saskatchewan:
"As per instructions from the National Library
Ottawa, we are writing you for any information
about the Chinese Bird, PI HI, in Chinese
mythology, which has one wing so must fly in
couples."
The Humanities Division bailed us out.  They apparently
knew more about Chinese birds than we did. 20
INFORMATION AND ORIENTATION
1971 was an active year for I & 0, to put it mildly.
Other library staff had a hard time just keeping up with our
internal changes, as we said goodbye to one librarian (Dee
Norris), added one (Nancy Kubesh), lost Merike Patrason and
gained Mary Paterson in the same month (thereby driving the
mail sorters crazy) and moved Bianca Barnes up to full-time
graphic artist.  In between, we reorganized the Division into
subject areas, hosted a meeting of Canadian orientation librarians, invented the "do-it-yourself" library tour, found that
we were filling 2,000 sign requests each year and answering
over 10,000 Information Desk questions a month...and struggled
to hang onto our sanity!
But something more inportant happened in 1971.  Our
pattern of activities began to change.  With most of the basic
orientation programs completed, more attention could be given to
evaluation, measurement and long-range planning.  Whenever
possible, statistics were kept on users' responses to the various
types of library insturction.  Some of the things we found out
might be of interest to Biblos readers.
1) Library users seem to appreciate having their information
in printed form.  In 3 months they picked up 6,000 copies
of Know Your Library and 1,500 of the combined campus
map/branch library/reference division guides.  The
20,000 LC and library hours bookmarks vanished within
8 weeks. And the faculty library guide issued at the
end of 1971 was so well received that personal copies
will be mailed annually to all members of the faculty
and academic staff.
2) Self-help aids of all types met with an enthusiastic
response from users.  Some of our more popular innovations
in 1971 were the step-by-step instruction signs posted
on all Main Card Catalogue cabinets, and the experimental
"do-it-yourself" tour guides which were used for both
summer and fall orientation.  I & 0's audio-visual introduction to the Library was also converted to a "do-it-
yourself" Audiscan format.  In 1972 users will have 21
Information & Orientation cont'd
even more opportunities to learn about the Library at
their own speed.
3) Formal Library tours and lectures proved to be far more
effective when they were geared to the special needs and
interests of each group.  By the end of 1971, I & 0 had
decided that both students and tour leaders would
benefit if the general "cattle drive" tours were phased
out.  They will be replaced by subject-oriented tours
and lectures offered to class groups all year long.
All in all, it was a busy and productive year.  Our
target for 1972:  the bookstacksl
MATHEMATICS LIBRARY
Well, we boasted a 22% circulation increase last year.
Do statistics lie? A closer look now shows that most of that
increase resulted from a Summer Institute held by the Mathematics
Department.  This year? No Institute, no increase!  Still, it's
as busy as ever during term, with considerable unrecorded internal
use of material, encouraged by the plush surroundings, of course.
The collection now amounts to nearly 12,000 books and
bound volumes of journals and 236 journal subscriptions.  As the
collection grows, more attention is being given to weeding out
suitable items for storage.  It's nice to be in a branch that
is small enough for the office itself to provide enough storage
space - at least for the time being.
There was a turnover of one third of our staff this
year - one person, to be precise.  Lynda Duignan moved to
Abbotsford, where her husband is practicing law.  In her place,
we welcomed Wynne Horvath (nee Anderson) from Circulation.  Wynne
joined the Math Library after honeymooning on Vancouver Island
and at other B.C. points. 22
LAW LIBRARY
The Great Leap Forward last year was the long-needed and
little-expected expansion of our working space from 540 to 1700
square feet.  We are most grateful to the Faculty of Law for agreeing
to this basic alteration in the original plan of the building and
for footing the bill.  It has humanized the concept of llfpgetherness"
considerably and provided ample floor space for the div/lsional
sock-hops we occasionally hold.
We are on the last lap of the
classification of the collection, and
hope (with luck) to be able to reshelve
the circulation volumes next summer.
To aid us in travails related to this
we have acquired a Polaroid camera for
retrospective searching as well as an
IBM spine-labelling unit.  1971 also
marked Law joining (a) the automated
acquisitions systems and (b) the copy
number system, both of which have
given us many hours of pleasure.
Our collection increased by 5,588 volumes"-during the year,
the most notable acquisition being the gift by the Law Foundation
and Vancouver,-Foundation of $17,500 to purchase the codes of all 50
American states.  More books mean less shelf-space of course, and
during the summer of 1971 our first batch of volumes to go into
storage (1800 in all) was retired to the morgue.  More will be
banished there shortly.
Last fall, Allen Soroka began a formal course in legal
bibliography for first year students and a measure of its success
was the subsequent request by second and third year students that it
be repeated after Christmas.  Students also requested a lot of books
during the year,circulation rose to a heady 117,144 volumes.
I would like to report as well that in 1971 "Playboy" was
taken off two-hour reserve.  But that would be a lie! 23
THE MARJORIE SMITH LIBRARY AND
SOCIAL WORK EDUCATION IN 1971.
At the time of the expulsion from the garden of Eden
Adam is reported to have said to Eve, "We are going through
an age of rapid social change".  Adam was undoubtedly the first
social worker.  Even thoday the name of the game in social work
is change.  Recent changes include:
The phasing out of the BSW as the first professional
degree in social work and its replacement with a two
year postgraduate MSW.  The result of this change
(which occurred about 1965/66)was that all students
in the School of Social Work had to write a thesis
and thus their need for library service increased.
This increase in the need for library service was one
of the factors which was instrumental in the founding
of the Social Work Library as a separate branch library.
The thesis as a requirement for the MSW degree was discontinued as a requirement for a MSW degree about 1969
except for those majoring in social research.  This
change has led to some leveling off of the demand for
library materials and even to a slight decrease in circulation in the 1970/71 term.
The UBC School of Social Works' accredited status with
the Council of Social Work Education (largely a U.S.
organization) was allowed to lapse with the end of
1970/71 academic year and the School becomes a candidate for accreditation from the newly formed Canadian
Association for Education in the Social Services.  The
effect of this change on the school is some decrease
in the number of students from outside the country
and some narrowing of the global focus on social problems in general and an increasing tendency to zero in
on particularly Canadian problems.  The Social Work
Library's collections policies follow the School in this
regard and we are beginning to ignore, to some extent,
race problems and poverty problems based on American 24
Marjorie Smith Library cont'd
experience and trying to build our collections from
the limited material available on Canada.
A specialization in social service and social policy was
started at UBC in the 1970/71 academic year.  This new
course requires the library to collect material on the
subject of social insurance, economics and particularly
more government publications.
In general there is a trend in social work away from the
traditional concern with serving individuals (social
casework) and a movement towards bringing about change
in ~he  structure of society (i.e. community organization).
The result of this is a decrease in emphasis psychiatric
(and particularly psychoanalytic) material and on the
need to collect books in the sociology and political
science area.
Apart from the problem of keeping up with the changes in
social work the major problem in this library is that identified
by the University Librarian in his most recent annual report
where he noted "There are few difficulties which in one way or
another do not relate to a shortage of space".  The collection
has doubled in size since this branch was moved into its
present quarters in 1967 and unless we quickly develop more
space for books we will need to stop colled
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MUSIC LIBRARY
No staff changes occurred in 1971.  As a reminder here
is a list of the permanent staff members:  Librarian:  Hans
Burndorfer;  Library Assistants:  Sylvia Westman;  Grace Edie and
Larry Thiessen.  Grace Edie used her holidays to take part in the
UBC Opera Workshop production of Mozart's "The Marriage of Figaro".
Her portrayal of the Countess Almaviva was widely acclaimed.
Larry Thiessen entered the Canadian Accordion Competitions in
Toronto and arrived back with the first prize.  His next goal is
the Coupe Mondiale in Venezuela this fall.  Larry also played some
of his compositions in a concert in our recital hall.
One of the most frequent requests on a survey conducted
last spring was the extention of library hours on Sunday; as a
result the Music Library remains open now on Sundays until 11 pm.
G. Weiton Marquis has resigned as Head of the Music
Department; Donald M. McCorkle is the new Department Head.
A few statistics to show you the growth of the collection:
Books and scores:  30,000 (1966:8^500);  Microfilm:  3,000
(1966: 400);  Periodical titles received:  150 (1966: 90).  We
would like to thank all our colleagues in the Main Library for
their co-operation during 1971, especially our two friends in the
Music unit of the Cataloguing Division: Eldo Neufeld and Thorn Geise.
MAP DIVISION
The Map Division continued on its merry way much as
usual during 1971.  We added the normal quota of maps (about
4,000 a year) and somehow fitted them in to map cases already
bulging at the seams.
We daydreamed, and made some plans as to what we will
do when we get room to expand, and the floor will stand the
added weight of new map cases.
For the first time in over 2 years we have a new staff
member, Linda Martin, exchanging one tall library assistant for
another tall library assistant, essential for getting Into some
of our big map cases. 26
PREBINDERY
1971, was not a good year for Prebindery nor its Staff.
An ominous beginning was a skiing injury suffered by
Helen Goetz.  Helen hobbled to work for a couple of months with a
cellophane covered cast.  The cellophane protected the art designs
drawn on her cast by well wisheres.
The next development was a strike by Brown Bros, of
Kelowna.  A commercial firm selected by the University to bind
some Library material.  While the strike was in progress the
Library could not recover two thousand volumes that Brown's had
on hand.  The final solution to the strike was like an execution;
very final.  Brown's closed their business.  Then one mid-summers
day, two thousand partly bound volumes returned to Prebindery from
Brown's.  These had to be sorted and re-shipped to another bindery
for completion.
Because of the indeciveness of the strike and having no
other means of binding volumes, other than that of UBC Library
bindery; Prebindery's shelves began to fill up.  When no space
remained the only solution was to process the books for binding,
place them in cartons and ship them to a commercial bindery.  This
could not be done, until the University made arrangements with
another firm to do the work.  Difficulties were encountered by
the binder in attempting to complete the partly finished volumes
Brown's returned to Prebindery.  It was hoped that the bindery
could cope with the difficult volumes as well as the additional
accumulation of volumes caused by the delay in solving the strike.
The inundation of binding was too great for the firm and return
of bound volumes to the Library fell behind expectations.
The strike caused a serious dislocation to the normal
flow of Library binding, from which, Prebindery has not yet recovered.
The next event on the agenda of the black days of 71,
was a casualty caused by a car accident; and spoiling a perfectly
good sick record.  This left Prebindery short of Man-u-all labour,
"webster says, a person hoo-doo's everything", (ahem).  Thusly,
leaving Kathy Rankin, assested by Jana Abramson holding the bag
(cartons) of partly bound Brown's books. 27
Prebindery cont'd
Other causes although obtrusive were slowly building up
to further impede the steady progress Prebindery had made ">*n the
past six years.  (As soon as we can determine the date
of birth of Prebindery we are going to get a horoscope reading
for '72, and be prepared for those obtrusives) .
During the year Prebindery lost fifty percent of the
staff to greener valleys.  Cecil May, Susan Dehnel and Margit
hess, filled in the gaps in our front lines.  Cecil planning
to study in France for a year; terminated her employment
December 31st.  To celebrate her liberation from the bonds of
Prebindery she went skiing.  (Bet you can't guess what happened).
In a gay, hilarious, carefree mood, she plunged down a hill
without checking her ski harness.  Upon her recovery in the
hospital she found herself encased in a cast from the hip to toe.
This decided her to pospone her adventure to France until a more
suitable time.  She says she thought she might find the cast a
bit of a drag.
Margit is progressing favourably with her skiing lessons.
Susan has not yet indicated her willingness to ski.  Helen spent
the remaining days of her annual holidays on the slopes.  The
car casuality is looking forward to a better world of public
transportation and shakes even thinking of a human body in
Violent contact with the snowy ground.  Kathy, seeing the results
of romping in the snow is looking forward to playing in the
summer rains.  Jana says nothing she can think of in this world
would induce her to tie boards to her feet and deliberately
shove herself down a steep hill.
1971 was a skiing advent for Prebindery as well as the
staff.  A couple of broken legs on the way down hill and a
shattered binding schedule.
As the tempo of examination time gradually increased
throughout the University and possible demands by some readers
for volumes in the process of being bound; Prebindery by a great
lunge forward intends to see that they are not disappointed.
1972 is going to be a much better year than 1971, we are going
to make it so. 28
READING ROOMS DIVISION
First item to report, some changes in staff;  Laura
Kueng replaced Rosemary Cragg as the LA III responsible for the
social science group of reading rooms, Rosemary deciding to learn
to teach.  Gerri Miniker departed and Keiko Takahashi came from
Japan via Cataloguing.  Keiko is responsible for the Japanese
decor in the office.  We added another staff member, Kathy
Farnan as a LA II to keep four reading rooms in order (she is
not provided with roller skates either, but maybe there is a new
key!)
19 71 was the second full year of the Division's participation in the function of departmental reading rooms.  In a way,
the staff's work settled into routines and problems became
standard solutions.  The cataloguing of the collections, some
27,000 items in a year, assisted housekeeping and we turned to
organizing the "supplementary" material.  Vertical filing,
pamphlet boxing and indexing became the order of the day.  Bess
Rivett in Woodward delved into the mysteries of organizing
Psychiatry's audio-visual material.  Some holdings in individual
reading rooms of interest are Architecture's 5,000 slides of
examples of architecture, Geography's course kits, Geology's
holdings of Canada Geological Surveys, Pharmacy's de Hahn Drug
Control Research index, unique to the pharmaceutical practice in
B.C. and not to be left our Rehabilitation Medicines' circulating
bone collection.
We did a little inventory and statistic taking too,
total book collection in all 38 organized reading rooms is
53,460 volumes, add to this some 10,605 bound volumes of journals
a total of 64,065 bound volumes.  We also came up with an estimate
that the overall annual use occupancy of all the reading rooms
was 98,000.  (Not all at one time!) 29
SCIENCE DIVISION
Another year, similar problems, and a few achievements
 we hope.  Among these-the more visible and tangible ones were:
a reference publication, Brief guide to reference materials in
mineral engineering, compiled by Jack Mcintosh, a couple of "Start
Here's", Geology of Vancouver,and Air cushion vehicles, prepared by
Ann Hutchison and Rein Brongers, the regular book jacket displays
artistically arranged by Gisela Mallue, our share in an interdisciplinary production called-Brief guide to reference materials on
transportation, co-compiled by Ann Nelson, and last but not least
our reference and interlibrary loan efforts that produced some
Christmas boxes of chocolates, one of which was emphatically
addressed to Dave Thomas who generously shared its contents.
We were sad to lose Dinie Hunt and Marianne Becker, both
to the Government Publications Division, but found some comfort
in the thought that we were making our contribution towards continued good service from level six!  Their successors, Vreny Kuhn
and Anna Materna, found big boots to fill—but they are filling
them, and well.
1971 has been another year of growth.  Our collection,
measured during the Christmas lull, appears to have grown another
frightening 10% in the past twelve months.  Our scheme of forty-
dollar subsidies for new subscribers to the CAN/SDI computerized
current awareness service brought in quite a number of new
customers.  The increased Telex volume led to the installation of
a second terminal and now both terminals are busily rattling away.
If growth is desirable we are doing our bit; if growth is
inevitable we are coping with our share; if growth means pollution
we shall have to take part of the blame; but do we have a choice?
Happy New Year!
-""     (§[N^ §81 30
SEDGEWICK
It has been a busy year for both the old and the new
Sedgewick.  Circulation was again one half million in 19 71,
and the Reserving Departments was busy as ever with the increasing demands for more erudite and obscure course reading
material.  One big change in Reserving was the change from a
course card file to a course file in automated printout form,
which allows three approaches to the material:  author, title,
and course.  Copies of each kind of printout are located in
various areas in Sedge and at the Information desk in the Main.
Library.
Changes also occured in the Sedgewick personnel with
many new faces appearing in the Circulation, Reserving, and
Reference crews, and with Chuck Forbes being promoted to the Head
of the Humanities Division in the Main Library.  Although we hate
to see him leave, we're all happy for him and think that the
Humanities staff is lucky, indeed!
Along with the new faces have arrived more new books
and periodicals, and more students seeking more study space - all
of which make great the need for the move to the new Sedgewick,
which will happen hopefully sometime this summer.  We've all
had fun discussing furniture, carpeting, placement of walls (!)
colours, etc. with Ture and the architects, and It is with great
anticipation that we await the final product.  Much work on
orientation is occuring, and new reference projects are underway,
also, In preparation for the Big Move.  (We've been wondering
what the move will be like.  One pictures the Sedge staff scurrying back and forth between buildings with wheelbarrows full of
books - or perhaps one huge conveyer belt could be constructed
between the old and new buildings to whisk books, furniture,
staff, etc. to their new home.  The possibilities are endless
and any ideas are welcome!)
The year has been hectic and crowded as usual, but
with the new library to look forward to and plan for, we won't
complain! 31
SOCIAL SCIENCES DIVISION
HIGHLIGHTS 1971:
1. Iza's magnum opus, a 370 page Guide to selected reference
ma materials in political science was completed.
2. Iza became Iza Laponce (no connection with the above is
implied) .
3. Wendy's Guide to selected reference materials in sociology
was also completed, though not yet published.
4. Wendy retired to the Island.  (Again, no relationship is
implied between 3. and 4.) .
5. Numerous "START HERE" guides were concocted by the SSD
staff, and this new brew has proven most useful both to
us and to our students.
6. The June CLA/CACUL workshop on reference bibliography in
the social sciences taxed us all to the extreme, but
happily, the workshop appeared to have been successful.
7. No inventory this year (hallelujah!) but a wholesale shift
occured in the summer when Humanities and Social Sciences
interfiled the subject Z books with those in the subject
numbers.  We have recovered.
8. Over 35 one-hour bibliographic lectures were conducted in
our various subject areas.
9. The staff turnover is SSD this year registered pretty high
on the Bell-de Bruijn scale, but the situation is more
stable now. 32
SPECIAL COLLECTIONS DIVISION
Very soon, with the departure of the Map Division for
parts unknown, Special Collections will be bursting out all
over, and in preparation for this belated event we are amassing
vast amounts of paper to fill the aching void.  For the realms
of the historical manuscript collection, under the deft hand of
Judy Combs, some of the more notable gifts have included records of the local "Wobblies" (International Workers of the
World to the uninitiated); St. Andrews and Caledonian Society
records (there is no truth to the rumor that an accident haggis
turned up in them); and papers relating to the activities of
the local Society of Friends (Quakers).  More goodies are
arriving in January; they will be reported next year after all
the grime and dust have been cleaned off.
The university archives, with Laurenda:  Daniells at the
helm, amassed a great deal of university records that had been
lying dormant awaiting such a home.  These included personal
papers of C.W. Topping (Criminology), Dean E.D. McPhee (Commerce),
S.R. Laycock (Education); and also records from the offices of
the Extension Department and Information Services, and some
ancient films of U.B.C. events, courtesy of the Intermedia Centre.
For those of you who admire the oak trees that are flourishing
in the new Sedgewick Library, you might be interested to look
at the Frank Buck collection recently catalogued.  It was through
Buck's personal initiative that the early landscaping of the
campus was carried out.
One of our most interesting recent acquisitions, which
was acquired through the courtesy of the British Museum, is a
copy of a set of early insurance maps of British Columbia giving
detailed plans, at the turn of the century, of many communities
and especially those with canneries.  These maps complement our
existing atlases of Vancouver prior to World War II, which show
block by block, individual buildings with details of their
construction, plus an immense amount of other interesting information.
Over the year we produced the materials for some interesting displays both in the Division and also in the display
cases on the main concourse and by the main entrance to the 33
Special Collections Division cont'd
Library.  Included were a centennial display on British
Columbia history; a display of angling books, prompted by
Roderick Haig-Brown's handsome gift of Phair's Atlantic Salmon
Fishing; fine books made in British Columbia; Emily Carr;
chapbooks - cheap literature of yesterday; Aba Bayefsky prints;
and, for Christmas, a display of old postcards and photograph
albums.  Materials also were loaned for exhibitions at the Public
Archives in Ottawa, the Normal Mackenzie Art Gallery at the
University of Saskatchewan, and the Centennial Museum, Vancouver.
The division personnel remained static except that we
lost King William and gained King David in his place, otherwise know as Dave Hougham (to rhyme with snuffum).
RECORD LIBRARY
1972 is a portentuous year indend, for the Recording
Collection.  We move from the bottom of one building to the top
of another.  Sometime this summer we shall take up residence in
the new Sedgewick Underground, pardon me, Undergrad.  Library
building, in sumptuous quarters with about four times the floor
area that we now have.  But floor area is not all, we shall
have full headroom and will be able to remove the stipulation
that one be under five feet, six inches to use the collection.
When we're settled in, we will be going on the automated
circulation system.  Are we the last? Ruth has spent all her
spare time for months now, assigning short titles to all the
records so that we will be able to send overdue notices with a
concise description of what we are trying to pry loose from
recalcitrant borrowers, and not just a jumble of numbers.  Ruth
and the student assistants are looking forward to the end of
call-slip filing.
When you come to visit us in the new quarters, as I
trust you all will, bring a flashlight - the architect didn't put
any lights in the ceiling. 34
BOOKS ARE A TOUCHY SUBJECT AT
THE CRANE LIBRARY
For most librarians and for the public, Crane is a
strange place indeed.  People do things differently here, and
they use a different language.  For instance, when borrowers have
read too long, they complain of tired fingers, not tired eyes,
or one gets an orm ache instead of a head ache for over reading.
Patrons complain of bad-feeling print, rather than bad-looking,
and instead of the usual sings found in libraries and museums,
which read "Do not Touch", we have a display of pottery here
with the friendly invitation "Do Touch".  Would you believe
that Crane has just achieved another Canadian Library first,
we just received a children's book which you not only read by
touch, but you have to smell it to appreciate it.  The book, -
an annual publication entitled "Expectations'^eatures besides
pictures in relief, a page of "scratch and sniff panels".  These
little panels are chemically treated to give off a certain
fragrance when they are scratched with a finger nail, - you've
probably seen them in magazine ads for new perfumes or after shave
lotions.  Our book however, has such delights as pizza sauce,
roast beef, pine needle, strawberry and banana.  The whole thing
is sort of a smelly puzzle for children but so far any children
who have visited us, haven't been able to get to the book because of the grown-ups who have monopolized it.
Crane has had a beautiful year again.  So much progress
and advancement is at times a little hard to take.  Last summer,
yours truly went on a research trip to Toronto, Montreal, Boston
and Washington.  The objective was to become more familiar with
other libraries for the blind, and to become acquainted with the
publishers and printers of braille books in North America.  The
trip proved a great success, because while in Washington, we
managed to reach an exchange agreement with the Library of Congress,
and their Division for the Blind, which is the largest collection
of books and tapes in the world.  We believe to be the first
special library outside of the U.S. to receive this privilege.
The volume of our Inter Library lending has increased by nearly
65%, as more university libraries and Staffs are recognizing
the special needs of blind and handicapped students.  Books from
Crane may now be found circulating all over Canada.  We are very 35
Crane Library cont'd
thankful to Margaret Friesen and her staff in I.L.L. for doing
all the hard work in that area.  One of our many off-campus readers
came up with the idea of interesting good readers in taking home
a book and a tape recorder to record longer than our business
hours here allow.  He also took it upon himself to raise the
money for ten new tape recorders so that we could put this
program into practice.  Now we have many members of the staff
and faculty working in their homes, reading long hours.  Our
production of recorder books was further increased by a most
fortunate event.  The Federal Government, under the Local
Initiatives program, provided a grant of nearly $28,000, so that
we could hire 'professional' readers, - broadcasters, actors
and teachers, - to record books in the evenings and on week-ends.
The money, applied for by Mac Elrod and a committee of the church
in which he is active, provides jobs for twelve, including two
professional librarians.  Besides an output of taped books which
boggles the mind as far as volume and quality are concerned, we
were also able to extend our hours till 11:00 p.m. Monday to
Thursday and 9:00 a.m. to 5-00 p.m. Friday through Sunday.  What's
more, we have a professional librarian on hand at all times to
help the students with their problems.
Again it was a year of people at Crane.  There are all
the students, staff and faculty members, who come in every week,
to record books, or to transcribe print books into braille, using
our IBM electric braille printer.  There are all the library
staffers, who catalog and type and paste and deliver.  Without
all these fine people, we would be nowhere.  There are also the
people who find braille books around their homes, and who
remember the Crane Library, and donate their 'finds' to us.  In
this way we have received several very valuable and rare books
this year.  There are also ever-increasing numbers of students
who come to us to use our print collection on blindness and the
blind.  We have a neat policy in this area as well.  Whenever
we do reference work, the patron must pay a price; he must leave
us a copy of his paper when it is finished.  Since so little is
written on the subject in Canada, we are collecting student
essays and research papers, which we in turn lend out to other
students.  This has proved very successful and our collection
is growing. 36
Crane Library cont'd
We want to say a sincere thank you to all who have made
this great year possible.  Come in and see this strange library
after April, and we'll let you even smell our newest book.
• top »c
1    66-3T   SmtU-ERS
© iu-.-'s
WOODWARD LIBRARY
Considering construction of the Woodward Library extension began in Nobember 1968, it would seem unbelievable that the
job is not yet completed.  In January of 1972 we closed our temporary
entrance on the basement floor and began to use a new entrance
on the main floor which is graced by some "wild" green and red
doors which match the color scheme of our new adjoining Instructional Resources Center for the Health Sciences.  Check-point
Installations are almost operational; and a special conveyor book
drop is almost completed.
During the past year we did some housework connected with
our reference collection; we weeded half the collection and formulated plans for complete reorganization of the reference collection
as soon as exams are completed.
For twelve days at the end of October and beginning of
November we conducted a survey of serial use under the direction
of Mrs. Ann Piternick of the School of Librarianship.  We discovered
that,  evidently, the problem users have in finding serial material
is only slightly affected by the fact that the journal which they
want is in circulation to someone else. Most of the problems are
concerned with either library use or library housekeeping.
By December 15, it was required that all purchasing of
equipment concerned with the building expansion by completed.  After
a grand spree, we are now in the same situation as all other
divisions, no money for items which we have forgotten to order. 37
SYSTEMS
1971 Staff changes have been minimal, although some
key people have transfered to other positions.
This year, although no major systems or routines were
developed, a lot of changes have been made to existing routines.
These changes although not obvious, have given better control
and information to the people involved.
Law and Serials are now using the Acquisitions automated
ordering system.  Each having their own lists of material on
order and in process.  This was accomplished with a minimum
amount of difficulty.
It is now possible to record receipt of material using
the circulation 1030 charging system.  This has reduced the
amount of hand recording that had been required previously and
has made it easier to record the flow of the material through
its processes.
An order has been placed for two mini computers to
replace the card punchers on the circulation terminal system.
This will allow more terminals to be added to the system,
bringing in other branches, and will prepare us for a future
possibility of developing on-line systems using terminals in
areas where data is generated.   The computers
should arrive shortly after the end of the traffic-controllers
strike, and should be in full use by next fall, as a fair
amount of the programming has already been done.
A study on the overlap between the collections of the
three B.C. Universities was undertaken on behalf of TRIUL
(Three University Libraries), with the results leading to
further studies being contemplated.
A number of book catalogues are being produced for the
Sedgewick Library to replace their course file card Catalogue,
enabling an approach to the material by course number or author
or title.  Although this has not been in effect very long, the 38
Systems cont'd
results have been promising.
A large part of the time in the coming year will be
devoted to reprogramming for a new system that Data Processing
will be acquiring.
ST. WIBBY REPORTS:
THE LIBRARY ASSISTANTS ASSOC, held its 4th Annual Wine and Cheese
party Saturday Feb. 19th at Cecil Green Park and a good time was
enjoyed by all.  The executive would like to say thanks to the
gratifying number of staff members, their families and friends who
attended the function and helped to make it a success.  Andres
supplied the wine, Henderson's of fourth avenue the cheeses, an^
Brick Henderson and his band the music.
If any one would like to use any of these        'l»
services in the future the Association can       0
supply the phone numbers.
Incidentally the number 1 door prize
of the night was won by an old friend
Pat McArthur who used to work in the
Front Office.  She sends a hullo to all
her friends!
IT'S GREAT to see Pat Gibson of Circulation
back on the job.  Pat who suffered severe
frost bite to his toes at Christmas time
spent many weeks in hospital and is now
awaiting the verdict on the outcome of his
brush with Winter.  We're keeping our fingers
crossed Pat.
DON'T MISS the interesting display on the fifth floor Main Library.
THE ART OF BOOK BINDING.  This exibit was set up by Information
and Orientation with the help of Percy Fryer and features many
aspects of this skilled craft.  It's worth a visit. 39
St. Wibby cont'd
WEDDING BELLS FOR Judy Sangha of the Law Library who became the
wife of Jerry Rae Wednesday, February 23rd.  Several members of the
Law staff attended the colourful ceremony at the Sikh Temple on
Marine Drive.  Judy was "showered" by her fellow workers at the
Punjab restaurant, Main Street on the Monday preceeding the event.
Glenis Brown of the Woodward Library became Mrs. Williams during
the Christmas season.  Glenis previously worked in the Systems,
Main Library.
Belvon Lee of Sedgewick was also a Christmas bride when she married
Mr. John Jung on December 20.
We wish much happiness to all three couples!
THEY WENT that-a-way!  Newcomer Charles Tully and his clerical unit
of the Cataloguing division are now missing from the 6th floor.  You
might even find them scattered amidst the populance of the 7th floor.
Didn't think they could squeeze in another single body up there but
it's been accomplished.  Maybe the four day week will help.
'TIS NICE to see Bev Richards back at her desk in Periodicals
after such a long absence. Don't try to tangle with any more
automobiles Bev, we missed you.
MANY TANS are fading as our winter travellers dream of their times
in the sun.  Eleanor Mercer of Bibliography lazed on the beach In
Hawaii as did Jane Shinn of Fine Arts, Janet Lenko of Law and
Diana Kent and Adrienne Clarke of the Woodward Library.  Mavis
Balshaw of Cataloguing journeyed to Mexico in search of the sun as
interpretor for the Extension Dept. tour.  Percy Fryer, Bindery
braved the winter climate of England for Christmas as did Chuck
Forbes (Sedge./Hum.) - and commiserations to Sedge, on their loss.
WHICH brings us to the big shuffle, and congratulations to - Linda
Joe who followed Steve Johnson as head of Serials - to Joan Selby
who succeeded Linda as no. 1 in Gifts and Exchange and of course
Chuck who now takes over Humanities.  The big question.  Whose
on fourth - in Sedge.?
NOTE to new personnel;..in the Main Library.  Don't forget to ask about
the sick bay.'  It is there for your convenience. St. Wibby cont'd
40
QUEST for information on classification and wage
scales for supporting staff members took Pat La Vac
of Law Lib. and Claudia Kerr of Cat./Prep, to
University of Victoria and Simon Fraser during the
months of January and February.  Information gained
will be most useful to both the Library Committee
on Salaries and Benefits for Supporting Staff
(C0SB0S) of which they are both members and for the
Library Assistants Association of which Pat La Vac
is chairman and Claudia Vice Chairman.
POEMS - three in number by Joan Stuchner of Woodward Library have been published in the "Phantasm"
Congratulations!
WOODWARD also reports that they now have open
stacks for Reserve (except for a small section of
adult only books - they're in the staff lounge).
Does that mean they are porno? We'll be right over
to investigate.
NEWS FROM CATALOGUING - Shannon and Jim McJannet
welcomed a baby boy, Friday 25th of February.
Kevin John Arthur weighed in at 8 lbs. 14 ounces.
So for now here's wishing you all a happy St.
Patrick's day - or perhaps wishing that Ireland
could enjoy the same.
St. Wil
M-   fw^Oc'x>      &VW
I! .    . Uill. .1 III.

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