Vol. 8 No 4 U.B.C. LIBRARY STAFF NEWSLETTER Jan/Feb. 1972 Last week the Librarian's Annual Report to Senate was summarized in both UBC Reports and the UBC Library News, and many staff members will have grappled with its generalities, attempting to relate themselves to the larger picture such a report must present. Personally, I prefer Biblos' account of the Library year. It has more personality , having been written by a number of individuals instead of by one person, who goes on saying the same thing year after year. It contains different information, and is closer to reality. One gets a better idea of the diversity and complexity of the system of libraries. I hope that you will find the following reports as interesting as I do, even though the news is not always happy. Basil Stuart-Stubbs University Librarian University of British Columbia STAFF CHANGES A Hearty Welcome To: Marg McLeod Elaine LeMarquand Linda Chan Lynnette Arnold Debby Curliss Mary Chan Louise Pinard Aileen Balfour Dorothy Friesen Carol Buetther Margit Hess Mary Phillips Laurie Godfrey Joanne Pasquale Cathy MacDonald Cynthia Carter Nanette Seymour Shirley Rudolph Svetlana Tyrras Joan Clark Loralee Jardine Pat McMinn Susan Kent Diana Pederson Janette Cuthill Kathryn McCart John Smith Flexo. Oper. Systems m Serials V^^ L.A. II L.A. III Asian Studies L.A. II L.C. Cataloguing L.A. I Circulation Flexo. Oper. Systems L.A. II Catalogue L.A. I Circulation L.A. II Original Cataloguing Secretary II Woodward L.A. 'I Prebind L.A. I Fine Arts Division L.A. I Catalogue Preparation L.A. I Curriculum Lab. L.A. I Sedgewick L.A. I Fine Arts Division L.A. I Woodward L.A. I Catalogue Preparation L.A. II Catalogue Preparation K.P. 0. Systems L.A. I Catalogue Preparation L.A. I Woodward L.A. II Circulation L.A. I Acquisition L.A. I Curriculum Lab. L.A. II Catalogue Preparation L.A. III L.C. Catalogue Congratulations To: Glynnis Williams Wynne Horwath Janis Lofstrom Barb Saint Marianne Becker Susan Harrison Flexo.Oper,Systems L.A. I, Circulation L.A. I, Catalogue L.A. Ill, Soc. Sci. L.A. II, Science L.A. I, Sedgewick L.A. Ill, Woodward L.A. II, Math L.A. II, Catalogue L.A. IV, Serials L.A. Ill, Gov. Pubs. L.A. II, Sedgewick Congratulations cont'd Joo Sim Jean McLeod Pat Meagher Betty Gawdin Deborah Needley Donna Cawsey Janet Maier Sandra Berkowski Wendy McKim Louise Axen George Read Theresa Murray L.A. II, Catalogue L.A. L.A. II, Catalogue L.A. L.A. IV, Soc. Work L.A. L.A. I, Catalgoue L.A. L.A. I, Catalogue L.A. L.A. I, Catalogue L.A. L.A. III, Circulation L.A. L.A. I, Cat. Prep. L.A. L.A. II, Circ. L.A. L.A. II, Circ. L.A. L.A. I, Circ. L.A. L.A. I, Cat. Prep. L.A. Ill, Soc. Sci III, Catalogue V, Sedgewick II, Catalogue II, Catalogue II, Catalogue IV, Sedgewick II, Cat. Prep. III, Circ. Ill, Circ. II, Circ. II, Serials We Say Farewell To: Linda Kuignan Kathy Boyle Marilee Andersen Maureen Adams Heather Lacelle Anna Lupa Nancy Barkwill Debbie Savage Wendy Borden Linda Moss Cecille May Honey Lord Rita Chan Mike Jessen Nadeen Davidson Lorraine Jackson Mary Phillips Leslie Huddart Roweena Chan Shirley Dahlie Theresa Clarke Richard Pringle Elve Eigendorf Marilyn Semple Pat Buerk Pat Cook Jean Douglas Ann Severson L.A. II L.A. I L.A. II L.A. II Secretary II L.A. IV L.A. I L.A. II L.A. I L.A. Ill L.A. I L.A. I L.A. I L.A. Ill L.A. I L.A. I L.A. I K.P.O. I L.A. II L.A. Ill L.A. II L.A. I L.A. Ill L.A. I L.A. I L.A. II L.A. I L.A. IV Math Circulation Catalogue Catalogue Woodward Serials Curriculum Lab. Sedgewick Fine Arts Division Government Pubs. Prebind Catalogue Prep. Catalogue Prep. Original Catalogue Soc. Sciences Woodward Fine Arts Division Systems Catalogue Circulation L.CT. Catalogue Curriculum Lab. L.C. Catalogue Sedgewick Sedgewick Serials Sedgewick Catalogue Prep. The Editoral staff wish to thank everyone who has contributed to this annual report. Most of the articles have come to us unsigned so we cannot give the individual authors recognition. Many of the reports are co-operative efforts, so to one & all our deepest appreciation. Very special thanks to Suzanne Dodson whose delightful . artwork can be found throughout the pages. ACQUISITIONS DIVISION As foreshadowed in last year's report, developments arising out of problems in the Canadian publishing industry made 1971 a most interesting year for those concerned with the sources of supply of library materials. Attempts to cast libraries in the villain's role were offset considerably by two reports which have appeared in the last twelve months. The Economic Council of Canada's Report on Intellectual and Industrial Property touches upon the subject of book distribution, and the relevant passages could easily have been written by a librarian, so attuned are they to our thinking on these matters. Basil Stuart-Stubbs assembled a mass of data and wrote Purchasing and Copying Practices at Canadian University Libraries for CACUL. This contains facts which refute many of the claims which had previously been articulated by Canadian agents for foreign publications. The Ontario Royal Commission on Publishing has also attracted many submissions and provided a means whereby a balanced appraisal of the entire problem can be made. The result of the year's activity has probably been to reduce the danger that there will be interference with our most efficient lines of supply. Looking a little closer to home, one of the results of the last Parksville Conference was a decision to study the feasibility of the creation of a common ordering/processing system to be used jointly by the three universities. Because of circumstances within the various institutions, it was considered to be an opportune time to determine whether one basic set of programs could be written for the benefit of all participants. At UBC, for example, the acquisitions of new IBM equipment by Data Processing requires new programming. Consequently, the entire system will be reviewed. This appears to be our major project for 1972. ASIAN STUDIES DIVISION The miracles which we had been praying for did not (alas!) happen last year. The 2 1/10 cataloguers, for instance still found themselves fighting a losing battle against the high rate of acquisitions; while the new library plan seemed to have become stagnant. However, in the following statistics, we may still be able to find some satisfaction: ADDITIONS TO COLLECTION. Sept. 1970 - Aug. 1971 Monographs Periodicals (new titles) Japanese Gov't. Pubs..- Monographs - Serials Microforms - Microfilm - Microfiche PROCESSING Acquisitions 3,579 t. Cataloguing 3,296 t. Binding - Books, etc. - Folders PUBLIC SERVICE Circulation Reference Bibliographies - List of Catalogued Books Periodicals in Asian Studies (bound) (bound) 7,946 v. 68 v. 184 v. 297 v. 335 r. 69 c. 7,465 v. 6,987 v. 1,323 v. 300 7,452 v. 1,1S5 queries 2 issues 1 issue Total as of Aug. 31. 1971 v. t. 158,049 265 1,995 v. 2,167 v. 977 r. 1.569 c. (current) (bound) (bound) (reels) (cards) On one hand, the June appearance of the revised list of Periodicals in Asian Studies turned out to be our most rewarding experience; on the other, the October suspension of the publication of the List of Catalgoued Books because of fund-shortage gave us the biggest headache and heartache. Ever since its first appearance in February 1964, this publication has never been interrupted before. Many requests have been received claiming its 'missing' October issue. Asian Studies cont'd Although the gap between volumes received and volumes catalogued has been brought closer than ever before, yet the fact remains that the backlog will never cease growing as long as such a gap exists. However, with a conscientious and determined staff (increased from 8 to 9 persons since August) like ours, you never can tell what can be accomplished. We might just manage to close this ugly gap in 1972 on top of a fine performance in fulfilling all other duties plus a smooth 'great move' of the division to a new location that is expected to take place sometine in the late summer. It is interesting to note how our collection and staff rate among the 71 Far Eastern libraries in America, as indicated in the following abbreviation of the survey conducted by Dr. T. H. Tsien of the University of Chicago for the Committee on East Asian Libraries of the Association for Asian Studies: HOLDINGS OF FAR EASTERN MATERIALS IN AMERICAN LIBRARIES (Numbers of volumes as of June 30. 1970 Library Total Vols. Micro Additions Staff in 1. Library of Congress form 1969/70 full-time 1. Library of Congress 964,820 9,468 20,114 54 2. Harvard 451,'+10 3,987 11,909 31 3. California, Berkeley 310.851 [1.355] 8,812 19.5 1. Columbia 305,536 4.976 13,205 22 5. Chicago 238,558 3,360 17,199 13.5 6. Princeton 225,053 2,169 15,351 13.5 7. Michigan (Ann Arbor) 216,887 [7,894] 13,835 14 8. Hawaii 195,041 12,381 5,01)4 10.5 9. California, L.A. 192,907* - 8.173 5.5 10. Yale 182,795 2,478 12,013 17 11. Cornell 178,143 - 21,006 10 12. Hoover 175,683 - 11,912 20 13. Washington (Seattle) 148,901 4,391 11,330 15 in. British Columbia 147,633 622 8,963 8 15. Toronto 111,500 - - 12 16. Wisconsin 100,000 - - 6.5 17. Maryland . 88,658 612 3.821 5.5 18. Arizona 65,980 1,350 22,795 4 19. Illinois 57,823 1,168 8,403 9 20. Brown 57,460 - 4,324 2 Note: - Zero hold. ..ng, or information not available. * Figures from previous reports and not up-to-date. [ ] Figures estimated by investigator. BIBLIOGRAPHY DIVISION The Bibliography Division is not so much a division as a state of mind. It is not so much a library operation as it is a lone mental state involving decision or indecision. ( To confuse matters it is sometimes thought of as the Collections Division, which to many people means where the fines are collected.) The people who run the Bibliography Division, and each is quite autonomous in her or his own area, tend to be d'elite, and normally the Division seems to change little in personnel,. However, in just over a year there have been four names added,, Dr. Tony Jeffreys was added to the staff just in time to cover the 1971 activities in Woodwood Library, Diana Mysak was added towards the end of the year to the Colbeck Collection, and during the last weeks of the year Joan Selby an old name was enticed out of Humanities to head Gifts and Exchanges. In this last change we unfortunately lost Linda Joe to Serials. (Heads were literally rolling from place to place.) As Tony's right hand man we also added Linda Hoffman as assistant and searcher in July 1971. To start with our newest section: Woodward. Selection of biomedical books was formerly done by Woodward Library staff. During the year Tony spent a great deal of time on the Abel approval plan for American books, preparing a computerized subject profile, monitoring the books received, and working with the Abel staff on tailoring the plan to our needs. In combination with this attention to trade publications, he has also stepped up coverage of noncommercial publications. We are currently turning our attention to out-of-print items and are working on desiderata lists for certian areas of biology. All was fairly quiet on the West European front during the past year. In the spring we had a visit from Monsieur Blancheteau, our French blanket order supplier - a charming man who thought our B.C. scenery "magnifique" during a Sunday drive up Howe Sound. A visit also from Mr Dorn,Jr. of Harrassowitz who very efficiently sends us our German books. Seeber, in Florence, has been supplying us regularly with a selection of Italian books for a little over a year - an improvement over the erratic performance of our previous supplier. The West European bibliographer 8 Bibliography Division cont'd Dorothy Shields, has managed to "get in the hair" of cataloguing, bother the reference divisions with such problems as whether we really need a yiddish-esperanto dictionary, and has audited a course in contemporary German literature. In Serials Bibliography, the highlights of the year can be easily summarized. After working in semi-darkness for the past year or two, Emily Woodward and Graham Elliston have finally got two highlights to report - tensor lamps have been installed over thier desks. Despite these difficulties they were able to grope their way through the year producing want-lists, identifying needs, filling gaps, and spending money with the necessary blend of caution and mad abandon. A new dimension is being introduced into their thinking with the beginning of earnest discussion among the three universities on the cooperative purchase of newspaper backfiles and journal subscriptions. Another development they are looking forward to is the computerization of want-listing, a job which Mrs. Woodward is presently doing the hard way -- by typewriter. Altogether, it has been a good year for them and they expect 1972 to continue the trend towards more effective use of their energies. In the Sciences (Non-Bio, that is) Heather Keate's highlight was the change in the U.S. approval programme. Early in the year a study of the performance of the programme was begun and by November it was concluded that because of the unusual nature of books in the sciences, the new profile was not quite meeting the demands of the campus. At the end of the year a new system, our own direct acquisitions, assisted mightily by Systems, was initiated. It will be some months before we can assess the efficiency of the new system and say, "see what did we tell you?" Heather also worked long hours to supply the Overlap committee with data regarding the extensive spread of duplicate journal titles in the fields of environment, water resources, ecology, or what do you call it. Finding answers to the problems of interdisciplinary spread will not be easy. In the Slavic section, that is books from Eastern Europe, there is little change, Iza Laponce reports that the slight increase in the budget for Russian and Yugoslav materials, as in all other Bibliography Division cont'd sections, barely kept up with the rate of inflation. On the English language book front Eleanor Mercer reports there is nothing of importance to report. Eleanor's responsibilities cover the areas of humanities and social sciences and this is a wide swath, as it covers the wide world. One aspect of this is the large number of books in English received on the Shastri Indo-Canadian programme from India. This programme was renewed last year for another three year term, during which we will receive about $16,000 worth of books annually, paid for with blocked rupees. Incidentally, the Shastri programme for the past few months has been bringing us books in sixteen vernacular Indian languages. One is reminded of the last lines of The Waste Land, "Datta. Dayadhvam. Damyata." (Which might be translated roughly as "Sure they're a gift, and we should sympathize, but how about a little control around here?") BIO-MEDICAL BRANCH LIBRARY - V.G.H. Like every other Branch we've had our ups and downs this year. In June we put in turnstiles which we hoped would cut down our increasing losses. From first impressions we feel the system is working but we did have some curious reactions from our borrowers. Some felt we were getting a bit bureaucratic; others were surprised we were actually losing material. However, now that we are all used to it everything seems to be working well. We've also had our dingy basement painted, tiled and additional lighting put in which has given us more useable library space instead of just a storage area. The staff situation is as active as ever, Marianne Krayenhoff left us this summer to do some travelling in Mexico and Ruth Fahlman left to go to free school, while Lucy Ussner came to us after spending about a year in Europe and more particularly Italy. For Carol Trueman it was over to the Island every free moment where she and her husband are building a cabin on their land. Unfortunately one of our staff, Dee Bacon, has recently had a very severe case of infectious mononucleosis. We're pleased she is back with us again and hope her recovery is soon complete. 10 CATALOGUING The last of the backlog created by the spending of the Macmillan largess was cleared early in the year, with a major assist from the library school cataloguing students who were heard to say "they never told us cataloguing would be like this". Despite the end of Macmillan funds, large collections continue to move through Cataloguing: The Colbeck book store stock and the Burton rare binding collection have been finished and the Scottish History Collection is now getting the treatment. Books in fifteen South Asian languages have begun arriving in considerable number, and the $27,000 grant for the reading of books on tape for blind students has increased the number of phonotapes to be catalogued; occasionally Crane manages to present us a tape to catalogue in advance of the same book on blanket order.' All this activity in Original and LC cataloguing of course produced a glut of cards to be typed. Our printer obliged by losing some stencils (500 titles are having to be recatalogued) and getting further and further behind. A 3600-1 Xerox allowing in-house production of cards, and extra typists last April have allowed card typing to become current. By April 1972 these cards should be filed so that filing, too, will be up-to-date. A blitz (the new dirty word in Cataloguing) on the subject file brought its filing up to currency, and in April it will be refiled by imprint date, latest first. This arrangement allows much greater speed of filing as well as having been recommended by most studies which have been made of catalogue use. 11 CIRCULATION DIVISION Surely 1971 will be remembered as the year that began and ended with snow - far too much snow. The snows of January were worse than those of December, coming as they did in combination with a lengthy bus strike. Circulation staff - like their cohorts elsewhere - trudged, thumbed and otherwise struggled day after day for weeks to get themselves to work, then home again. Those working early and late shifts really appreciated the "taxi" service provided to key shift personnel lacking other transportation. We will also remember 19 71 as the year that brought an end to the spiralling increases in borrowing. Not only did borrowing during winter session fail to increase by the usual 20 to 25 percent, but during summer session it even dropped significantly. This eased the pressure on the Circulation staff, giving them a fighting chance to keep up with their work. We would like to claim to have finished the storage project in 19 71. The last of the books were moved out of the stacks in February. In June the cards for the Location File arrived and were quickly filed by Circultion staff - we can have blitzes too, you see. While filing, we discovered that ye good olde computer had held out on us, neglecting to produce several batches of the cards. So, without those cards we have not completely finished with the storage project yet, but perhaps by next year? To close on a happy note, it should be mentioned that this is the year a second truck driver was hired for the Library Delivery Service. Branch libraries now receive a second delivery daily as well as Saturday service during Winter Session and service to the other stations is faster and better than ever before. 12 CHRISTMAS 1971 BIBLOS SMORGASBORD PRIZE DRAW RESULTS Bottles Orchid Cookies Bottle Orchid Cheese Box Bottle Orchid Cookies Bottle Orchid Almond Roca Bottle Orchid Candle Bottle Orchid Bath Salts Surprise Orchid Bottle Nuts Bottle Orchid Bottle Orchid Bottle Nuts Bottle Orchid Orchid Pointsetta Steve Johnson Martha Tully Susan Mcllmoyle Catherine Taylor Jeff Barker Fanny Woodsworth Grace Edie Susan Carter Phil Vacheresse Betty Misewick Barbara Gibson Brian Taylor Jane Chan Pat Meagher Laura Kueng David Yip Frances Wong Lynn Peirson Judy Clifton Marie Poulier James Lamphier Edythe Brown Lynne Mclver Walter Guntensperger George Read Claudia Kerr Popy Koves Helen Bradley David Sellers Dorothy Shepherd Diana Mysak Bev Richards Spec. Coll. Acuqisitions Circulation Reading Rooms Cataloguing Cataloguing Music Sedgewick Curric Lab. Cataloguing Cataloguing Circulation Systems Social Work Reading Rooms Circulation Law Sedgewick Serials Circulation Bindery Catalogue Administration Bindery Circulation Cataloguing Cataloguing Acquisitions Gov. Pubs. Woodward Colbeck Periodicals The winner of our "Guess Who" contest - with a perfect score for identifying the pictures was Rhonda Hanson of Circulation. 13 BIBLOS SMORGASBORD BIRDS AND BOTTLES - DRAW Bottle Ivan Prisic Physical Plant Bottle Roger Cooper Physical Plant Bottle Bernie Olson Woodward Bottle Pat Gibson Circulation Turkey Ture Erickson Sedgewick Bottle Bonnie McDonald Circulation Bottle Judy Combs Special Collections Bottle Jane Ainsworth Curric. Lab. Bottle Peg Leighton Woodward Turkey Helene Reddinge Sedgewick Bottle Pat Cook Serials Bottle Elvi Eigendorf Catalogue Bottle Bev Richards Periodicals Bottle Harriet Harper Cataloguing Turkey Charlotte Glazier Friend of Law Beer 5WERJ Jim McCrum Carpenter Shop ANE 3 TO THE "GUESS WHO" BIBLOS CONTEST 1. Bob Mac Donald M 8. Leah Gordon K 2. Mac Elrod F 9. Percy Fryer B 3. Eleanor Mercer H: 10. Lois Carrier A M-. Claudia Kerr D 11. Dorothy Shields G 5. Chuck Forbes C 12. Henry Zucht N 6. Georgia Macrae J 13. Gerry Dobbin E 7. Luther ( Zhew I 14. Richard Hopkins L Belated thanks to the members of the Biblos staff who worked so hard to make the annual smorgasbord a success and to all the people who contributed food & prizes expecially Bert Hamilton for those exquisite orchids S. to Rita Butterfield for the lovely poin- setta. Our gratitude too to Carol in the lunchroom for all her help & to. Judy Combs who showed very good taste in her purchases from the "Government Dairy" for the prizes in the "Birds and Bottles" Contest. Thanks also to the good sports who loaned photographs for the "Guess Who" contest, & last but certainly not least we do appreciate the note from Nora and Linda of the Map Department re the smorgasbord. 'Tis nice to receive a pat on the back once in a while. THE EDITOR 14 CURRICULUM LABORATORY - 1971 in the 'Kric Lab' - When one considers such traumatic events as the removal of compulsary membership in the BCTF, the limiting of school budgets to 108% of a provincial norm, the rejection of a clutch of construction referendums by hard-fisted taxpayers, attempts to restrict salary increases to 6.5%, and, above all, the meeting of the baby boom of the '40's' with the baby dirth of the '60's' to effectively eliminate the comfortable "teacher shortage" it cannot be said to have been a vintage year for teachers or Education students. Since the application for long-needed resource center for the Faculty was given short shrift from the Senate Committee on Academic Building Needs neither can it be said to have been that great for their library either. However, a few setbacks do not indicate the onset of any dark ages. The half million school children in this province are receiving a better, more imaginative education than ever before and, despite what some critics have said, the 3,000 students here at UBC are being better prepared than ever to teach them. The Curriculum Lab, of course, continues to play an ever more important role in that preparation. Thus, while there are no exciting plans for a new building to announce there has been a great deal of hard slogging which should not pass unnoticed just because it was unspectacular. Our staff of nine people, for example, has dealt efficiently with a total of 215,327 loans which is about 10% of UBC's circulation. 4,594- books were added to the collection as were a wide variety of new AV materials. A large pamphlet collection has been classified and supplied with punch cards. Our AV catalogue has been integrated with the cards for "print" and we have produced a subject listing of non-print materials. A collection of dealers catalogues for AV has also been organized. The way in which we order and list prescribed textbooks has also been surveyed and improved. Our reserving system has been improved and the course reading file enlarged. An introductory television program has been produced to show students what the Curriculum Lab is and several "shorts" on specific problems are planned. Several working bibliographies have been produced. Classes have been shown'how to mount pictures and prepare other 15 Curriculum Laboratory cont'd Classes have been shown how to mount pictures and prepare other AV materials In short, it was just an ordinary sort of year I Like most divisions, we had to play this season while changing several players. 1971 saw the departure of May Cheng to the domestic life, Janet Bushell back to university, Kathy Farnan to a promotion in the Reading Rooms Division, and Maureen Scott to a school library. We welcomed Coralie Fisher, Joyce Brisbois, JoAnne Pasquale. and Phil Vacheresse onto the team. EXTENSION LIBRARY Extension Library?? Yes, It does exist in a very small way compared to the rest of the Library no doubt, but I think (and keep telling people) that I am frightfully important -- the troll in the basement that holds the Library up::: Extension Library serves: Correspondence Course Students (16 courses and approximately 800 students) Off Campus Courses (18 being given this past year) Stage Plays - The collection of plays in the Reserve Book room belong to Extension Library. Campus students use these plays as well as a mailing service to about forty drama groups throughout the Province. I may be found on Floor 2 of the Main Library any day between 9 A.M. and 1 P.M.:- come and see that I am truly not a myth. a |£>*,Te-NiSiflNJ ...| 16 FINE ARTS DIVISION 1971 Had flown by as one of our busiest years, perhaps because of increased enrolment in Fine Arts courses. We are grateful to be hooked up to the IBM now, and we look back in bewilderment at how we ever survived those days of manual circulation] Our new staff member, Charlie Checkpoint, is very efficient - not only does he detect library books, but will also herald the departure of umbrellas, cameras, coinage, key chains and some purses. Most of our students are good-natured about this set-up but there are some who get embarrassed or indignant. Explanations for why that book is hiding under their coat deserve credit for originality. To make room for Miss Dwyer's new office, we rearranged everything from file cabinets and card catalogues to tables and indexes. Our students began to wonder if they would be next I It seemed that just when everyone got used to where things were, it was time to change again. After a few weeks of confusion, we found a place for everything, without losing any students. We had some staff changes: Louise Hamilton and her smile left us in September and Masha Trubkova has replaced her as our able typist. Our L.A. 1 position was occupied by three different people this year, and we began to wonder if it was jinxed. Miss Dwyer, who is President of the Council of Planning Librarians, attended their conference in New Orleans in the spring. Vacation time saw Miss Dwyer off on a tour of Spain and the rest of us stayed on this continent - except Jane Shinn who has just arrived back from Hawaii with a beautiful tan which we hope will fade quickly. We hope to be able to give Charlie Checkpoint a vacation one of these years, as he works long hours without any coffee breaks I 17 GOVERNMENT PUBLICATIONS We cook and sew and weld and read, We paint and sing and bead, We study oceanography, Our guitar's gaining speed. Cross-country skiingTs what we We skate and ride our bike. And when we don't play badminton We do keep-fit and hike. Despite our preference for the cat We'd never stop at that. We have a dog and fifteen fish, And plans include a rat. Remembering last year's trips we see Holland, England, Hawaii, Wash., D.C. and Winnipeg, Fin land, France and Germany. But, lest you think in '71 Our. primary concern was fun, The figures listed underneath, Should show what kept us on the run. Orders placed: 3,655 Publications rec'd: 64,973 Publications processed: 58,120 Prints made from microforms: 19,344 To help us keep our figures up On staff we do rely. Some still are here and some moved on, Our switch in names, oh my I From Ann to John and then to Margaret From Lynda to Marianne, Christine became Dinie And Mary is Joan 18: Government Publications cont'd And David our only man. Carol became Connie And Frances was Cathy The rest, we're all the same. So though the ingredients have changed. The pot's still the same - Result - a dish of fameI What conceitlI I GIFTS AND EXCHANGE DIVISION Gifts & Exchange suffered a blow when Gerri Hollett, the L.A. 3 decided to move to Ottawa. Fortunately, her position was filled by Kathy Plett, who proved to be an equally good worker. Towards the end of the year, Linda Joe got itchy feet and decided to move to Serials Division. This turned out to be a blessing for the Division, because Joan Selby took over as the new head. It was a very good year indeed. HUMANITIES Humanities has changed. On February 1st, Joan Selby moved upstairs to become Gifts and Exchange Librarian and Chuck Forbes from Sedgewick replaced her as Head of the Division. Jennifer Gallup, spending a year in Germany, has been missed, but her replacement, Donna Packer, has become a valued member of the group. Judy Rennison, our secretary, left in August to return to University and was succeeded by Stella Coubaraki, formerly of Woodward. Faces may change, but bibliographies go on forever: Mrs. Selby Assisted Dr. Bak of the Department of History with Guide to Reference Materials in Medieval History..., 1971 (Ref. Publication no. 36); Maria is continuing her work on Doukhobors, Les on Religious Studies, and Joan on Comparative Literature and Films. 19 INTERLIBRARY LOANS The most appreciated 'assistant' in I.L.L. in 1971 was a second telex terminal. We can now send out messages on one and at the same time receive messages on the other. No more frustrations taken out on the telex machine. We like to think the 1971 service to our patrons improved and as reward our grateful patrons brought us boxes of chocolate liqueurs at Xmas. While labouring under a 25% increase in work, some staff still found time to excape to far-off places. Monica loafed in Wales, Karen baked in Hawaii while Wendy disappeared into the mountains and communicated with nature. Margaret dropped in at C.R.L. after Christmas, met the staff and was given the Grand Tour of their storage area -- stacks and stacks of catalogued items and more still in boxes. During the year we lost Gladys Hart to B.C. Research, while Josie Bannerman (previously L.A. Ill -- now 'demoted' to student assistant) is currently attending Library School. Josie's place was filled by Karen Peplow (this was a promotion for Karen from our L.A. II position), while our new staff members in 1971 were Diane Grzebielch (try saying Gzha-bel- ugh) from Personel, Carole Janzen originally of Sedgewick and Geramy McKay (Student assistant). Here's an interesting interlibrary Loan Request from a small public library in Saskatchewan: "As per instructions from the National Library Ottawa, we are writing you for any information about the Chinese Bird, PI HI, in Chinese mythology, which has one wing so must fly in couples." The Humanities Division bailed us out. They apparently knew more about Chinese birds than we did. 20 INFORMATION AND ORIENTATION 1971 was an active year for I & 0, to put it mildly. Other library staff had a hard time just keeping up with our internal changes, as we said goodbye to one librarian (Dee Norris), added one (Nancy Kubesh), lost Merike Patrason and gained Mary Paterson in the same month (thereby driving the mail sorters crazy) and moved Bianca Barnes up to full-time graphic artist. In between, we reorganized the Division into subject areas, hosted a meeting of Canadian orientation librarians, invented the "do-it-yourself" library tour, found that we were filling 2,000 sign requests each year and answering over 10,000 Information Desk questions a month...and struggled to hang onto our sanity! But something more inportant happened in 1971. Our pattern of activities began to change. With most of the basic orientation programs completed, more attention could be given to evaluation, measurement and long-range planning. Whenever possible, statistics were kept on users' responses to the various types of library insturction. Some of the things we found out might be of interest to Biblos readers. 1) Library users seem to appreciate having their information in printed form. In 3 months they picked up 6,000 copies of Know Your Library and 1,500 of the combined campus map/branch library/reference division guides. The 20,000 LC and library hours bookmarks vanished within 8 weeks. And the faculty library guide issued at the end of 1971 was so well received that personal copies will be mailed annually to all members of the faculty and academic staff. 2) Self-help aids of all types met with an enthusiastic response from users. Some of our more popular innovations in 1971 were the step-by-step instruction signs posted on all Main Card Catalogue cabinets, and the experimental "do-it-yourself" tour guides which were used for both summer and fall orientation. I & 0's audio-visual introduction to the Library was also converted to a "do-it- yourself" Audiscan format. In 1972 users will have 21 Information & Orientation cont'd even more opportunities to learn about the Library at their own speed. 3) Formal Library tours and lectures proved to be far more effective when they were geared to the special needs and interests of each group. By the end of 1971, I & 0 had decided that both students and tour leaders would benefit if the general "cattle drive" tours were phased out. They will be replaced by subject-oriented tours and lectures offered to class groups all year long. All in all, it was a busy and productive year. Our target for 1972: the bookstacksl MATHEMATICS LIBRARY Well, we boasted a 22% circulation increase last year. Do statistics lie? A closer look now shows that most of that increase resulted from a Summer Institute held by the Mathematics Department. This year? No Institute, no increase! Still, it's as busy as ever during term, with considerable unrecorded internal use of material, encouraged by the plush surroundings, of course. The collection now amounts to nearly 12,000 books and bound volumes of journals and 236 journal subscriptions. As the collection grows, more attention is being given to weeding out suitable items for storage. It's nice to be in a branch that is small enough for the office itself to provide enough storage space - at least for the time being. There was a turnover of one third of our staff this year - one person, to be precise. Lynda Duignan moved to Abbotsford, where her husband is practicing law. In her place, we welcomed Wynne Horvath (nee Anderson) from Circulation. Wynne joined the Math Library after honeymooning on Vancouver Island and at other B.C. points. 22 LAW LIBRARY The Great Leap Forward last year was the long-needed and little-expected expansion of our working space from 540 to 1700 square feet. We are most grateful to the Faculty of Law for agreeing to this basic alteration in the original plan of the building and for footing the bill. It has humanized the concept of llfpgetherness" considerably and provided ample floor space for the div/lsional sock-hops we occasionally hold. We are on the last lap of the classification of the collection, and hope (with luck) to be able to reshelve the circulation volumes next summer. To aid us in travails related to this we have acquired a Polaroid camera for retrospective searching as well as an IBM spine-labelling unit. 1971 also marked Law joining (a) the automated acquisitions systems and (b) the copy number system, both of which have given us many hours of pleasure. Our collection increased by 5,588 volumes"-during the year, the most notable acquisition being the gift by the Law Foundation and Vancouver,-Foundation of $17,500 to purchase the codes of all 50 American states. More books mean less shelf-space of course, and during the summer of 1971 our first batch of volumes to go into storage (1800 in all) was retired to the morgue. More will be banished there shortly. Last fall, Allen Soroka began a formal course in legal bibliography for first year students and a measure of its success was the subsequent request by second and third year students that it be repeated after Christmas. Students also requested a lot of books during the year,circulation rose to a heady 117,144 volumes. I would like to report as well that in 1971 "Playboy" was taken off two-hour reserve. But that would be a lie! 23 THE MARJORIE SMITH LIBRARY AND SOCIAL WORK EDUCATION IN 1971. At the time of the expulsion from the garden of Eden Adam is reported to have said to Eve, "We are going through an age of rapid social change". Adam was undoubtedly the first social worker. Even thoday the name of the game in social work is change. Recent changes include: The phasing out of the BSW as the first professional degree in social work and its replacement with a two year postgraduate MSW. The result of this change (which occurred about 1965/66)was that all students in the School of Social Work had to write a thesis and thus their need for library service increased. This increase in the need for library service was one of the factors which was instrumental in the founding of the Social Work Library as a separate branch library. The thesis as a requirement for the MSW degree was discontinued as a requirement for a MSW degree about 1969 except for those majoring in social research. This change has led to some leveling off of the demand for library materials and even to a slight decrease in circulation in the 1970/71 term. The UBC School of Social Works' accredited status with the Council of Social Work Education (largely a U.S. organization) was allowed to lapse with the end of 1970/71 academic year and the School becomes a candidate for accreditation from the newly formed Canadian Association for Education in the Social Services. The effect of this change on the school is some decrease in the number of students from outside the country and some narrowing of the global focus on social problems in general and an increasing tendency to zero in on particularly Canadian problems. The Social Work Library's collections policies follow the School in this regard and we are beginning to ignore, to some extent, race problems and poverty problems based on American 24 Marjorie Smith Library cont'd experience and trying to build our collections from the limited material available on Canada. A specialization in social service and social policy was started at UBC in the 1970/71 academic year. This new course requires the library to collect material on the subject of social insurance, economics and particularly more government publications. In general there is a trend in social work away from the traditional concern with serving individuals (social casework) and a movement towards bringing about change in ~he structure of society (i.e. community organization). The result of this is a decrease in emphasis psychiatric (and particularly psychoanalytic) material and on the need to collect books in the sociology and political science area. Apart from the problem of keeping up with the changes in social work the major problem in this library is that identified by the University Librarian in his most recent annual report where he noted "There are few difficulties which in one way or another do not relate to a shortage of space". The collection has doubled in size since this branch was moved into its present quarters in 1967 and unless we quickly develop more space for books we will need to stop colled VIEW FROM WITHIN —A- J 1ZW Ur /W St* IJDU fncM hi// cJtn budsma-"'* L^>rr)fr>t//£e- Mountain1 l / - r MUSIC LIBRARY No staff changes occurred in 1971. As a reminder here is a list of the permanent staff members: Librarian: Hans Burndorfer; Library Assistants: Sylvia Westman; Grace Edie and Larry Thiessen. Grace Edie used her holidays to take part in the UBC Opera Workshop production of Mozart's "The Marriage of Figaro". Her portrayal of the Countess Almaviva was widely acclaimed. Larry Thiessen entered the Canadian Accordion Competitions in Toronto and arrived back with the first prize. His next goal is the Coupe Mondiale in Venezuela this fall. Larry also played some of his compositions in a concert in our recital hall. One of the most frequent requests on a survey conducted last spring was the extention of library hours on Sunday; as a result the Music Library remains open now on Sundays until 11 pm. G. Weiton Marquis has resigned as Head of the Music Department; Donald M. McCorkle is the new Department Head. A few statistics to show you the growth of the collection: Books and scores: 30,000 (1966:8^500); Microfilm: 3,000 (1966: 400); Periodical titles received: 150 (1966: 90). We would like to thank all our colleagues in the Main Library for their co-operation during 1971, especially our two friends in the Music unit of the Cataloguing Division: Eldo Neufeld and Thorn Geise. MAP DIVISION The Map Division continued on its merry way much as usual during 1971. We added the normal quota of maps (about 4,000 a year) and somehow fitted them in to map cases already bulging at the seams. We daydreamed, and made some plans as to what we will do when we get room to expand, and the floor will stand the added weight of new map cases. For the first time in over 2 years we have a new staff member, Linda Martin, exchanging one tall library assistant for another tall library assistant, essential for getting Into some of our big map cases. 26 PREBINDERY 1971, was not a good year for Prebindery nor its Staff. An ominous beginning was a skiing injury suffered by Helen Goetz. Helen hobbled to work for a couple of months with a cellophane covered cast. The cellophane protected the art designs drawn on her cast by well wisheres. The next development was a strike by Brown Bros, of Kelowna. A commercial firm selected by the University to bind some Library material. While the strike was in progress the Library could not recover two thousand volumes that Brown's had on hand. The final solution to the strike was like an execution; very final. Brown's closed their business. Then one mid-summers day, two thousand partly bound volumes returned to Prebindery from Brown's. These had to be sorted and re-shipped to another bindery for completion. Because of the indeciveness of the strike and having no other means of binding volumes, other than that of UBC Library bindery; Prebindery's shelves began to fill up. When no space remained the only solution was to process the books for binding, place them in cartons and ship them to a commercial bindery. This could not be done, until the University made arrangements with another firm to do the work. Difficulties were encountered by the binder in attempting to complete the partly finished volumes Brown's returned to Prebindery. It was hoped that the bindery could cope with the difficult volumes as well as the additional accumulation of volumes caused by the delay in solving the strike. The inundation of binding was too great for the firm and return of bound volumes to the Library fell behind expectations. The strike caused a serious dislocation to the normal flow of Library binding, from which, Prebindery has not yet recovered. The next event on the agenda of the black days of 71, was a casualty caused by a car accident; and spoiling a perfectly good sick record. This left Prebindery short of Man-u-all labour, "webster says, a person hoo-doo's everything", (ahem). Thusly, leaving Kathy Rankin, assested by Jana Abramson holding the bag (cartons) of partly bound Brown's books. 27 Prebindery cont'd Other causes although obtrusive were slowly building up to further impede the steady progress Prebindery had made ">*n the past six years. (As soon as we can determine the date of birth of Prebindery we are going to get a horoscope reading for '72, and be prepared for those obtrusives) . During the year Prebindery lost fifty percent of the staff to greener valleys. Cecil May, Susan Dehnel and Margit hess, filled in the gaps in our front lines. Cecil planning to study in France for a year; terminated her employment December 31st. To celebrate her liberation from the bonds of Prebindery she went skiing. (Bet you can't guess what happened). In a gay, hilarious, carefree mood, she plunged down a hill without checking her ski harness. Upon her recovery in the hospital she found herself encased in a cast from the hip to toe. This decided her to pospone her adventure to France until a more suitable time. She says she thought she might find the cast a bit of a drag. Margit is progressing favourably with her skiing lessons. Susan has not yet indicated her willingness to ski. Helen spent the remaining days of her annual holidays on the slopes. The car casuality is looking forward to a better world of public transportation and shakes even thinking of a human body in Violent contact with the snowy ground. Kathy, seeing the results of romping in the snow is looking forward to playing in the summer rains. Jana says nothing she can think of in this world would induce her to tie boards to her feet and deliberately shove herself down a steep hill. 1971 was a skiing advent for Prebindery as well as the staff. A couple of broken legs on the way down hill and a shattered binding schedule. As the tempo of examination time gradually increased throughout the University and possible demands by some readers for volumes in the process of being bound; Prebindery by a great lunge forward intends to see that they are not disappointed. 1972 is going to be a much better year than 1971, we are going to make it so. 28 READING ROOMS DIVISION First item to report, some changes in staff; Laura Kueng replaced Rosemary Cragg as the LA III responsible for the social science group of reading rooms, Rosemary deciding to learn to teach. Gerri Miniker departed and Keiko Takahashi came from Japan via Cataloguing. Keiko is responsible for the Japanese decor in the office. We added another staff member, Kathy Farnan as a LA II to keep four reading rooms in order (she is not provided with roller skates either, but maybe there is a new key!) 19 71 was the second full year of the Division's participation in the function of departmental reading rooms. In a way, the staff's work settled into routines and problems became standard solutions. The cataloguing of the collections, some 27,000 items in a year, assisted housekeeping and we turned to organizing the "supplementary" material. Vertical filing, pamphlet boxing and indexing became the order of the day. Bess Rivett in Woodward delved into the mysteries of organizing Psychiatry's audio-visual material. Some holdings in individual reading rooms of interest are Architecture's 5,000 slides of examples of architecture, Geography's course kits, Geology's holdings of Canada Geological Surveys, Pharmacy's de Hahn Drug Control Research index, unique to the pharmaceutical practice in B.C. and not to be left our Rehabilitation Medicines' circulating bone collection. We did a little inventory and statistic taking too, total book collection in all 38 organized reading rooms is 53,460 volumes, add to this some 10,605 bound volumes of journals a total of 64,065 bound volumes. We also came up with an estimate that the overall annual use occupancy of all the reading rooms was 98,000. (Not all at one time!) 29 SCIENCE DIVISION Another year, similar problems, and a few achievements we hope. Among these-the more visible and tangible ones were: a reference publication, Brief guide to reference materials in mineral engineering, compiled by Jack Mcintosh, a couple of "Start Here's", Geology of Vancouver,and Air cushion vehicles, prepared by Ann Hutchison and Rein Brongers, the regular book jacket displays artistically arranged by Gisela Mallue, our share in an interdisciplinary production called-Brief guide to reference materials on transportation, co-compiled by Ann Nelson, and last but not least our reference and interlibrary loan efforts that produced some Christmas boxes of chocolates, one of which was emphatically addressed to Dave Thomas who generously shared its contents. We were sad to lose Dinie Hunt and Marianne Becker, both to the Government Publications Division, but found some comfort in the thought that we were making our contribution towards continued good service from level six! Their successors, Vreny Kuhn and Anna Materna, found big boots to fill—but they are filling them, and well. 1971 has been another year of growth. Our collection, measured during the Christmas lull, appears to have grown another frightening 10% in the past twelve months. Our scheme of forty- dollar subsidies for new subscribers to the CAN/SDI computerized current awareness service brought in quite a number of new customers. The increased Telex volume led to the installation of a second terminal and now both terminals are busily rattling away. If growth is desirable we are doing our bit; if growth is inevitable we are coping with our share; if growth means pollution we shall have to take part of the blame; but do we have a choice? Happy New Year! -"" (§[N^ §81 30 SEDGEWICK It has been a busy year for both the old and the new Sedgewick. Circulation was again one half million in 19 71, and the Reserving Departments was busy as ever with the increasing demands for more erudite and obscure course reading material. One big change in Reserving was the change from a course card file to a course file in automated printout form, which allows three approaches to the material: author, title, and course. Copies of each kind of printout are located in various areas in Sedge and at the Information desk in the Main. Library. Changes also occured in the Sedgewick personnel with many new faces appearing in the Circulation, Reserving, and Reference crews, and with Chuck Forbes being promoted to the Head of the Humanities Division in the Main Library. Although we hate to see him leave, we're all happy for him and think that the Humanities staff is lucky, indeed! Along with the new faces have arrived more new books and periodicals, and more students seeking more study space - all of which make great the need for the move to the new Sedgewick, which will happen hopefully sometime this summer. We've all had fun discussing furniture, carpeting, placement of walls (!) colours, etc. with Ture and the architects, and It is with great anticipation that we await the final product. Much work on orientation is occuring, and new reference projects are underway, also, In preparation for the Big Move. (We've been wondering what the move will be like. One pictures the Sedge staff scurrying back and forth between buildings with wheelbarrows full of books - or perhaps one huge conveyer belt could be constructed between the old and new buildings to whisk books, furniture, staff, etc. to their new home. The possibilities are endless and any ideas are welcome!) The year has been hectic and crowded as usual, but with the new library to look forward to and plan for, we won't complain! 31 SOCIAL SCIENCES DIVISION HIGHLIGHTS 1971: 1. Iza's magnum opus, a 370 page Guide to selected reference ma materials in political science was completed. 2. Iza became Iza Laponce (no connection with the above is implied) . 3. Wendy's Guide to selected reference materials in sociology was also completed, though not yet published. 4. Wendy retired to the Island. (Again, no relationship is implied between 3. and 4.) . 5. Numerous "START HERE" guides were concocted by the SSD staff, and this new brew has proven most useful both to us and to our students. 6. The June CLA/CACUL workshop on reference bibliography in the social sciences taxed us all to the extreme, but happily, the workshop appeared to have been successful. 7. No inventory this year (hallelujah!) but a wholesale shift occured in the summer when Humanities and Social Sciences interfiled the subject Z books with those in the subject numbers. We have recovered. 8. Over 35 one-hour bibliographic lectures were conducted in our various subject areas. 9. The staff turnover is SSD this year registered pretty high on the Bell-de Bruijn scale, but the situation is more stable now. 32 SPECIAL COLLECTIONS DIVISION Very soon, with the departure of the Map Division for parts unknown, Special Collections will be bursting out all over, and in preparation for this belated event we are amassing vast amounts of paper to fill the aching void. For the realms of the historical manuscript collection, under the deft hand of Judy Combs, some of the more notable gifts have included records of the local "Wobblies" (International Workers of the World to the uninitiated); St. Andrews and Caledonian Society records (there is no truth to the rumor that an accident haggis turned up in them); and papers relating to the activities of the local Society of Friends (Quakers). More goodies are arriving in January; they will be reported next year after all the grime and dust have been cleaned off. The university archives, with Laurenda: Daniells at the helm, amassed a great deal of university records that had been lying dormant awaiting such a home. These included personal papers of C.W. Topping (Criminology), Dean E.D. McPhee (Commerce), S.R. Laycock (Education); and also records from the offices of the Extension Department and Information Services, and some ancient films of U.B.C. events, courtesy of the Intermedia Centre. For those of you who admire the oak trees that are flourishing in the new Sedgewick Library, you might be interested to look at the Frank Buck collection recently catalogued. It was through Buck's personal initiative that the early landscaping of the campus was carried out. One of our most interesting recent acquisitions, which was acquired through the courtesy of the British Museum, is a copy of a set of early insurance maps of British Columbia giving detailed plans, at the turn of the century, of many communities and especially those with canneries. These maps complement our existing atlases of Vancouver prior to World War II, which show block by block, individual buildings with details of their construction, plus an immense amount of other interesting information. Over the year we produced the materials for some interesting displays both in the Division and also in the display cases on the main concourse and by the main entrance to the 33 Special Collections Division cont'd Library. Included were a centennial display on British Columbia history; a display of angling books, prompted by Roderick Haig-Brown's handsome gift of Phair's Atlantic Salmon Fishing; fine books made in British Columbia; Emily Carr; chapbooks - cheap literature of yesterday; Aba Bayefsky prints; and, for Christmas, a display of old postcards and photograph albums. Materials also were loaned for exhibitions at the Public Archives in Ottawa, the Normal Mackenzie Art Gallery at the University of Saskatchewan, and the Centennial Museum, Vancouver. The division personnel remained static except that we lost King William and gained King David in his place, otherwise know as Dave Hougham (to rhyme with snuffum). RECORD LIBRARY 1972 is a portentuous year indend, for the Recording Collection. We move from the bottom of one building to the top of another. Sometime this summer we shall take up residence in the new Sedgewick Underground, pardon me, Undergrad. Library building, in sumptuous quarters with about four times the floor area that we now have. But floor area is not all, we shall have full headroom and will be able to remove the stipulation that one be under five feet, six inches to use the collection. When we're settled in, we will be going on the automated circulation system. Are we the last? Ruth has spent all her spare time for months now, assigning short titles to all the records so that we will be able to send overdue notices with a concise description of what we are trying to pry loose from recalcitrant borrowers, and not just a jumble of numbers. Ruth and the student assistants are looking forward to the end of call-slip filing. When you come to visit us in the new quarters, as I trust you all will, bring a flashlight - the architect didn't put any lights in the ceiling. 34 BOOKS ARE A TOUCHY SUBJECT AT THE CRANE LIBRARY For most librarians and for the public, Crane is a strange place indeed. People do things differently here, and they use a different language. For instance, when borrowers have read too long, they complain of tired fingers, not tired eyes, or one gets an orm ache instead of a head ache for over reading. Patrons complain of bad-feeling print, rather than bad-looking, and instead of the usual sings found in libraries and museums, which read "Do not Touch", we have a display of pottery here with the friendly invitation "Do Touch". Would you believe that Crane has just achieved another Canadian Library first, we just received a children's book which you not only read by touch, but you have to smell it to appreciate it. The book, - an annual publication entitled "Expectations'^eatures besides pictures in relief, a page of "scratch and sniff panels". These little panels are chemically treated to give off a certain fragrance when they are scratched with a finger nail, - you've probably seen them in magazine ads for new perfumes or after shave lotions. Our book however, has such delights as pizza sauce, roast beef, pine needle, strawberry and banana. The whole thing is sort of a smelly puzzle for children but so far any children who have visited us, haven't been able to get to the book because of the grown-ups who have monopolized it. Crane has had a beautiful year again. So much progress and advancement is at times a little hard to take. Last summer, yours truly went on a research trip to Toronto, Montreal, Boston and Washington. The objective was to become more familiar with other libraries for the blind, and to become acquainted with the publishers and printers of braille books in North America. The trip proved a great success, because while in Washington, we managed to reach an exchange agreement with the Library of Congress, and their Division for the Blind, which is the largest collection of books and tapes in the world. We believe to be the first special library outside of the U.S. to receive this privilege. The volume of our Inter Library lending has increased by nearly 65%, as more university libraries and Staffs are recognizing the special needs of blind and handicapped students. Books from Crane may now be found circulating all over Canada. We are very 35 Crane Library cont'd thankful to Margaret Friesen and her staff in I.L.L. for doing all the hard work in that area. One of our many off-campus readers came up with the idea of interesting good readers in taking home a book and a tape recorder to record longer than our business hours here allow. He also took it upon himself to raise the money for ten new tape recorders so that we could put this program into practice. Now we have many members of the staff and faculty working in their homes, reading long hours. Our production of recorder books was further increased by a most fortunate event. The Federal Government, under the Local Initiatives program, provided a grant of nearly $28,000, so that we could hire 'professional' readers, - broadcasters, actors and teachers, - to record books in the evenings and on week-ends. The money, applied for by Mac Elrod and a committee of the church in which he is active, provides jobs for twelve, including two professional librarians. Besides an output of taped books which boggles the mind as far as volume and quality are concerned, we were also able to extend our hours till 11:00 p.m. Monday to Thursday and 9:00 a.m. to 5-00 p.m. Friday through Sunday. What's more, we have a professional librarian on hand at all times to help the students with their problems. Again it was a year of people at Crane. There are all the students, staff and faculty members, who come in every week, to record books, or to transcribe print books into braille, using our IBM electric braille printer. There are all the library staffers, who catalog and type and paste and deliver. Without all these fine people, we would be nowhere. There are also the people who find braille books around their homes, and who remember the Crane Library, and donate their 'finds' to us. In this way we have received several very valuable and rare books this year. There are also ever-increasing numbers of students who come to us to use our print collection on blindness and the blind. We have a neat policy in this area as well. Whenever we do reference work, the patron must pay a price; he must leave us a copy of his paper when it is finished. Since so little is written on the subject in Canada, we are collecting student essays and research papers, which we in turn lend out to other students. This has proved very successful and our collection is growing. 36 Crane Library cont'd We want to say a sincere thank you to all who have made this great year possible. Come in and see this strange library after April, and we'll let you even smell our newest book. • top »c 1 66-3T SmtU-ERS © iu-.-'s WOODWARD LIBRARY Considering construction of the Woodward Library extension began in Nobember 1968, it would seem unbelievable that the job is not yet completed. In January of 1972 we closed our temporary entrance on the basement floor and began to use a new entrance on the main floor which is graced by some "wild" green and red doors which match the color scheme of our new adjoining Instructional Resources Center for the Health Sciences. Check-point Installations are almost operational; and a special conveyor book drop is almost completed. During the past year we did some housework connected with our reference collection; we weeded half the collection and formulated plans for complete reorganization of the reference collection as soon as exams are completed. For twelve days at the end of October and beginning of November we conducted a survey of serial use under the direction of Mrs. Ann Piternick of the School of Librarianship. We discovered that, evidently, the problem users have in finding serial material is only slightly affected by the fact that the journal which they want is in circulation to someone else. Most of the problems are concerned with either library use or library housekeeping. By December 15, it was required that all purchasing of equipment concerned with the building expansion by completed. After a grand spree, we are now in the same situation as all other divisions, no money for items which we have forgotten to order. 37 SYSTEMS 1971 Staff changes have been minimal, although some key people have transfered to other positions. This year, although no major systems or routines were developed, a lot of changes have been made to existing routines. These changes although not obvious, have given better control and information to the people involved. Law and Serials are now using the Acquisitions automated ordering system. Each having their own lists of material on order and in process. This was accomplished with a minimum amount of difficulty. It is now possible to record receipt of material using the circulation 1030 charging system. This has reduced the amount of hand recording that had been required previously and has made it easier to record the flow of the material through its processes. An order has been placed for two mini computers to replace the card punchers on the circulation terminal system. This will allow more terminals to be added to the system, bringing in other branches, and will prepare us for a future possibility of developing on-line systems using terminals in areas where data is generated. The computers should arrive shortly after the end of the traffic-controllers strike, and should be in full use by next fall, as a fair amount of the programming has already been done. A study on the overlap between the collections of the three B.C. Universities was undertaken on behalf of TRIUL (Three University Libraries), with the results leading to further studies being contemplated. A number of book catalogues are being produced for the Sedgewick Library to replace their course file card Catalogue, enabling an approach to the material by course number or author or title. Although this has not been in effect very long, the 38 Systems cont'd results have been promising. A large part of the time in the coming year will be devoted to reprogramming for a new system that Data Processing will be acquiring. ST. WIBBY REPORTS: THE LIBRARY ASSISTANTS ASSOC, held its 4th Annual Wine and Cheese party Saturday Feb. 19th at Cecil Green Park and a good time was enjoyed by all. The executive would like to say thanks to the gratifying number of staff members, their families and friends who attended the function and helped to make it a success. Andres supplied the wine, Henderson's of fourth avenue the cheeses, an^ Brick Henderson and his band the music. If any one would like to use any of these 'l» services in the future the Association can 0 supply the phone numbers. Incidentally the number 1 door prize of the night was won by an old friend Pat McArthur who used to work in the Front Office. She sends a hullo to all her friends! IT'S GREAT to see Pat Gibson of Circulation back on the job. Pat who suffered severe frost bite to his toes at Christmas time spent many weeks in hospital and is now awaiting the verdict on the outcome of his brush with Winter. We're keeping our fingers crossed Pat. DON'T MISS the interesting display on the fifth floor Main Library. THE ART OF BOOK BINDING. This exibit was set up by Information and Orientation with the help of Percy Fryer and features many aspects of this skilled craft. It's worth a visit. 39 St. Wibby cont'd WEDDING BELLS FOR Judy Sangha of the Law Library who became the wife of Jerry Rae Wednesday, February 23rd. Several members of the Law staff attended the colourful ceremony at the Sikh Temple on Marine Drive. Judy was "showered" by her fellow workers at the Punjab restaurant, Main Street on the Monday preceeding the event. Glenis Brown of the Woodward Library became Mrs. Williams during the Christmas season. Glenis previously worked in the Systems, Main Library. Belvon Lee of Sedgewick was also a Christmas bride when she married Mr. John Jung on December 20. We wish much happiness to all three couples! THEY WENT that-a-way! Newcomer Charles Tully and his clerical unit of the Cataloguing division are now missing from the 6th floor. You might even find them scattered amidst the populance of the 7th floor. Didn't think they could squeeze in another single body up there but it's been accomplished. Maybe the four day week will help. 'TIS NICE to see Bev Richards back at her desk in Periodicals after such a long absence. Don't try to tangle with any more automobiles Bev, we missed you. MANY TANS are fading as our winter travellers dream of their times in the sun. Eleanor Mercer of Bibliography lazed on the beach In Hawaii as did Jane Shinn of Fine Arts, Janet Lenko of Law and Diana Kent and Adrienne Clarke of the Woodward Library. Mavis Balshaw of Cataloguing journeyed to Mexico in search of the sun as interpretor for the Extension Dept. tour. Percy Fryer, Bindery braved the winter climate of England for Christmas as did Chuck Forbes (Sedge./Hum.) - and commiserations to Sedge, on their loss. WHICH brings us to the big shuffle, and congratulations to - Linda Joe who followed Steve Johnson as head of Serials - to Joan Selby who succeeded Linda as no. 1 in Gifts and Exchange and of course Chuck who now takes over Humanities. The big question. Whose on fourth - in Sedge.? NOTE to new personnel;..in the Main Library. Don't forget to ask about the sick bay.' It is there for your convenience. St. Wibby cont'd 40 QUEST for information on classification and wage scales for supporting staff members took Pat La Vac of Law Lib. and Claudia Kerr of Cat./Prep, to University of Victoria and Simon Fraser during the months of January and February. Information gained will be most useful to both the Library Committee on Salaries and Benefits for Supporting Staff (C0SB0S) of which they are both members and for the Library Assistants Association of which Pat La Vac is chairman and Claudia Vice Chairman. POEMS - three in number by Joan Stuchner of Woodward Library have been published in the "Phantasm" Congratulations! WOODWARD also reports that they now have open stacks for Reserve (except for a small section of adult only books - they're in the staff lounge). Does that mean they are porno? We'll be right over to investigate. NEWS FROM CATALOGUING - Shannon and Jim McJannet welcomed a baby boy, Friday 25th of February. Kevin John Arthur weighed in at 8 lbs. 14 ounces. So for now here's wishing you all a happy St. Patrick's day - or perhaps wishing that Ireland could enjoy the same. St. Wil M- fw^Oc'x> &VW I! . . Uill. .1 III.