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BC Sessional Papers

Ministry of Provincial Secretary and Government Services Annual Report 1980 for the calendar year ending… British Columbia. Legislative Assembly 1982

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Full Text

 Province of
British Columbia
Ministry of Provincial
Secretary and
Government Services
Annual Report
for the calendar year
ending December 31,1980
 Victoria, B.C., June 1
I have the honour, sir, to submit herewith the
report of the Ministry of the Provincial Secretary
and Government Services, for ministry programs
under the jurisdiction of the Deputy Provincial
Secretary, for the 1980 calendar year.
I have the honour to be,
Your most obedient servant.
 Victoria, B.C., June 1, 1981
The Honourable Evan M. Wolfe,
Provincial Secretary and Minister
of Government Services.
SIR: I have the honour to submit the annual
report for the programs of the Ministry of
Provincial Secretary and Government Services,
for the year ended December 31,1980.
Deputy Provincial Secretary and
Deputy Minister of Government Services
lent Services
l|!rvices Branch
Hative Library
H;rofilm Services
Btes Branch
Euare Media Centre
juration and Finance.
it House
Djects and Protocol
(isory Branch
ants Branch
Culture, Heritage and Recreation
British Columbia Provincial Museum 27
Cultural Services 33
Heritage Conservation Branch 34
Library Services 36
Provincial Archives 38
Recreation and Fitness 41
Cultural Heritage Advisor 44
Directory 46
Acts administered by Ministry of Provincial
Secretary and Government Services 48
  wemment Services
rig Services Branch
pns Branch
Illative Library
al Microfilm Services
.otteries Branch
hs Printer
bn Square Media Centre
 Building Services
During 1980, the Building Services Branch was
engaged, primarily, in restoration work in the
Legislative Buildings. This, and other projects,
were undertaken with the assistance of the
ministry's Heritage Conservation Branch.
Some 200 projects including approximately 40
service requests from the British Columbia
Buildings Corporation, were completed in the
past year.
Areas of work in 1980 included the completion
of storage areas; new ministry accommodation;
a new entrance and lounge area for the
handicapped; grounds lighting at the rear of the
precinct; construction of matching and design
furniture; re-tiling the floors in the east and west
second floor corridors; refurbishing carved
doors and repairing stained glass. Four
restrooms were restored and made accessible
to the handicapped.
The branch was involved again in the past year
in a variety of heritage projects, including
Craigflower School, the Emanuel Synagogue,
and Emily Carr House.
British Columbia Elections Branch
The purpose of the Elections Branch is to
provide timely and efficient administration of all
provincial elections, by-elections, plebiscites,
and, if applicable, enumerations. The
registration of provincial voters, the preparation
of an accurate voters list and the total
application and enforcement of the Election Act
are of equal importance.
• public awareness program;
• training of election officials;
• preparation of training document!!
• improved registration process and tirfffl
• updating equipment used in the prepara
of voters lists;
• schedule of activities for election offialll
• tariff of fees of election officials;   |
• workshops for political parties;
• reorganization, including office consdBj
• polling divisions—size reductions. EJ
The year was one of transition for the Brfil
Columbia Elections Branch. Harry Goldberi I
the new Chief Electoral Officer was appal I
the branch undertook a province-wide pS I
of equipment overhaul and maintenancej|
plans for the training of election officials]!
began the preparation of training guides. :
A reorganization of the Chief Electoral Offl |
and the Registrars of Voters offices wa^J
Work began to reduce the size of mart^BJ
Provincial Polling Divisions.
The branch continued its support of theEJ
Legislative Internship Program by meetWjl
the interns to discuss provincial electif^B
administration matters.
October was highlighted by the visits olBJ I
Irwin, Deputy Chief Electoral Officer ofB I
and the Nova Scotia Select Committee on
Elections Matters.
 I ye Library
ative Library operates under the
if the Legislative Library Act to provide
Jice library service to the Members of
Hive Assembly.
caucus research staffs, Legislative
officials, press gallery members have
he services provided. As long as
conflict and time is available,
of the provincial public service may
e services for work-related needs.
The resources of the library are available to the
public either by inter-library loan or (when the
Legislative Assembly is not sitting) by direct
service. Special arrangements for limited
student access have been made with the
McPherson Library, University of Victoria.
In addition to its statutory obligation of providing
reference service for the Legislative Assembly,
the library is also required, under cabinet
directive, to supply official bibliographical data
for all provincial government's publications.
 Government Publications
In order to improve the bibliographical control of
British Columbia government publications, the
Executive Council approved a cabinet directive
on August 18, providing for the deposit of
published material in the Legislative Library and
for the cataloguing, prior to printing, of all items
intended for public distribution.
The result of the decision was a nominal
increase in the number of published items
received by the library from government
ministries, a consequent improvement in the
coverage of the Monthly Checklist of British
Columbia Government Publications, and a
marked increase in the amount of material
submitted for pre-publication cataloguing.
The formal agreement with the National Library
of Canada, under which the Legislative Library
is delegated as the sole agent to provide
cataloguing data for British Columbia
government publications, was renewed in May
for a further three years.
A major development is the expansion of the
program to include serial and periodical
publications. The provision of Cataloguing in
Publication (CIP) data for this type of publication
is a pioneering step. The Legislative Library of
British Columbia is believed to be the first
agency, possibly in all North America, to expand
the cataloguing into this area. Because of the
widespread use of the periodical material and
the necessity of making it easier for research
workers to locate information, the library felt it is
important that this material be included in the
Monthly Checklist of British Columbia
Much of the manual work of processing and
distributing the checklist was removed from the
library staff during the year. The Queen's Printer
now processes a print-ready copy and
it for mailing which is now completedM' I
Postal Branch. Further improvement is t
from a plan to automate list compilatS W
Reference Service
High demand for reference service J
The number of enquiries rose over 12 p
In its fourth year, the computer-assisS f
reference service continued to grow: Th |
number of searches almost doubledff™
previous year, a trend that is expecteM
The long-term benefits anticipated in||
evaluation of the University of TorontoMEJ
Automation Services computer-baseS
cataloguing support system early in M I
warranted a final commitment to autome |
cataloguing. The card catalogue v
and Computer Output Microfiche cat|l I
now relied on for access to all currenffl f
catalogued material.
Cataloguing service from the Legisl
for other provincial government librar^^EJ
March 31. The service was phased out
1979, with most libraries taking overffl I
cataloguing before March 13. The tir
from phasing out the service made it po I
expand the CIP program, without incjS I
cataloguing staff.
One of the most serious problems faM I
library has been the massive increi
and subscription prices. Since 1979,j^BJ
the United States and in the Unitec' "
have risen 300 to 400 per cent anc
Canada because of the decline in th^ I
the Canadian dollar. Prices in the pasty
 i>. 20 to 35 per cent and no end, or
btening of the rise, is in sight,
pi inflationary prices, the library
lang to pay substantial prices for
hat formerly was received at little or no
|s<cept for the annual Statutes, no
fcigdom publications are now provided
aMicrofilm Services Branch
Eawicrofilm Services Branch provides
■•services and supplies to all ministries
Ivincial government.
1 assessment of ministries' records for
Ing is made and rationale for sound
■practices is explained to ministry
' before beginning production of a
licrofilm Services tests and evaluates
it and materials to determine the most
;tive;products on the market. The
I in charge also has the responsibility
r the responsiveness and efficiency of
urers' maintenance representatives.
he Motor Vehicle Branch of the Ministry
citation and Highways continued to
lead all microfilm projects in production. Central
Microfilm Services began supporting Motor
Vehicles Branch projects on site in 1967. It
provides a microfilm system integral to the
computer system which allows rapid retrieval of
driver information. This, in turn, provides support
to municipal police departments, RCMP
detachments, and courts throughout British
Forcasting the cost of materials and supplies
cd($hued to be difficult in 1980, as world prices
fluctuated. Because of their high silver content,
photographic materials (film and paper)
reached record prices as world metal values
The highlight of Central Microfilm Services
activities was the acquisition of sophisticated
testing equipment to complement the support
services provided to Treasury Board and
Purchasing Commission. Laboratory technicians
were hired to clinically test and evaluate
microfilm equipment and supplies and to offer
cost-effective alternatives. In addition, these
technicians measured residue of chemicals on
processed film to assure long life expectancy of
microfilmed government records.
Comparison List of Services
Computer Paper
Copy Film
Aperture Cards
Processed Film
1   Exposures-'
 Lottery Branch
In 1980, lottery sales were brisk with improved
sales in Express tickets. A third lottery ticket was
introduced at a retail value of $10 and gained
reasonable i
The approximate 250 non-profit organizations
that distribute lottery tickets saw further
improvements in lottery services. The number of
banking days increased to 15 and a general
relaxing of buy-backs for Express, Provincial,
and Super Loto tickets permitted them to return
unsold tickets by the deadline dates rather than
absorb the cost.
The implementation of a cushion bank system
provided quicker access through small reserves
of tickets at 12 locations throughout the
province. The policy and procedure manual was
revised to update the lottery activity and report
Interest in lottery tickets was increased with
periodic bonus draws in the Express, Provincial
and Super Loto tickets.
A new retailers' prize award system for selling
Express tickets was introduced. One hundred
and twenty eligible retailers won prizes totalling
$6,000 in random drawings which provided an
equal opportunity for each retailer. A listing of
retailer prizes is distributed periodically.
Lottery ticket sales are enhanced by the
distribution of news releases announcing
winners in British Columbia.
The use of lottery funds in the province is
disclosed in a quarterly list of grant recipients.
These grants and the worthwhiletprpjects of the
non-profit organizations which distribute lottery
tickets, encourage awareness of the purpose
served by lotteries.
The funds earned by non-profit organizations
through ticket sales help retarded and
handicapped children, disabled veterans,
senior citizens and help purchase musical
instruments and uniforms, costumes and
special buses for the handicapped. These
funds also assist many minor sport programs.
Non-profit organizations also conducted bingl
ticket lotteries, and casino nights under licens
There were two major game changes intredue]
during the latter part of 1980, in Provincial and
Super Loto tickets. These changes are
highlighted as follows:
• weekly draws
• tickets eligible for five consecutive draws
• one number drawn each Friday    'fl
• main prize of $500,000
• all tickets are mixed and pouched      !
• instant cheque or free tickets may be
included in pouches
Super Loto
• monthly draws
• ten numbers drawn for a mix of prizes      I
• main prize of $1 million
• all tickets are mixed and pouched      I
• free tickets included in pouches
• instant scratch game winners
Postal Branch
In the five years prior to 1980, mailvolurraB
processed by the Postal Branch increase™ I
an average of 15 per cent per year. This tffl 1
was broken in 1980, when the branch      1
processed a total 43,653,000 pieces of mil
increase of 9,605,000 pieces or 29 per G'e^
Priority Post, a system of the despatch and j
receipt of mails unique to this governmenaBJ
continued to grow. The Postal Branch pro<l| flj
a monthly total exceeding 15 770 kg (17 tor
Despite growing pains Priority Post's
acceptance rate throughout the province
exceeds 97 per cent.
 1 Offices
Iwith the increased number of
lent offices in the Prince George area
Ich opened two satellite offices, staffed
I Branch personnel. Service is
lig every week, in both offices.
n of 1980, the postal branch hosted a
Iseminar titled Government Mail
('• to share developments in postal
with other jurisdictions. Manitoba,
ewan, Alberta, Yukon Territory and
n attendance.
Bill C-42, a bill changing Canada Post to a
Crown Corporation, will be considered by
parliament in Ottawa in 1981. Creation of this
corporation would bring about major changes in
mail handling operations in Canada Post, and
the Postal Branch will have to respond.
Total Volumes-
-Victoria and Vancouver
"(Postal Strike eight weeks)
"(Postal Disruptions in September and
Queen's Printer
The Queen's Printer exists to meet the printing
and stationery needs of the Legislative
Assembly and government ministries and
agencies in the most effective manner, providing
necessary quality and required services at the
lowest cost. The Queen's Printer also performs
assigned publishing functions.
In 1980, the Queen's Printer increased its
volume and efficiency. Volume increased by
one-third to almost $20 million. Considerable
reorganization and staffing brought significant
improvements to virtually all operational and
administrative areas. An important advance was
the application of the supply management
concept to the product areas of printing,
stationery and publications.
 In-House Printing
Extensive changes took place in the printing
plant. A copy centre was opened to provide an
instant response to short lead-time jobs.
The Queen's Printer almost totally phased out
hot metal composition and letterpress printing in
1980. A new computerized composition system
was installed to permit the Queen's Printer to
respond to the extensive demands of its
customers. This system can eliminate a lot of
duplicated work by accepting word-processor
output by telephone line or floppy disc.
New press and associated equipment were
installed, emphasizing machinery that could
produce work with a short lead-time. This
emphasis will continue.
Automated bindery equipment and improved
work-flow methods were introduced to the
New standards, order processing systems and
production controls were implemented to
provide improved service to customers. Some
17,000 orders worth $4 million were processed.
The plant produced the Revised Statutes,
Budget papers and various important reports in
addition to its regular publishing duties. On the
negative side, some material used in the
production of government bonds was stolen
from the Queen's Printer. Legal proceedings are
now in process.
Contracted Printing
About two-thirds (by value) of the printing
directed to the Queen's Printer is contracted out
to B.C. printers. In doing this, the Queen's
Printer endeavours to:
• achieve maximum savings d
the application of purchasing and printing
» provide maximum opportunities for interested
B.C. printers to compete for government
printing business.
These efforts are definitely succeeding. ifWW
1980, the Queen's Printer improved service ant
saved many thousands of dollars in contragjc |
printing through:
• technical advice to customers which er
less costly material and production proi
to be used;
• standing offer agreements for instant pt
by selected commercial suppliersifijl
• expanded competitive bidding on fine)
previously purchased on a rotation basi
Many systems and procedures improvements]]
were introduced to bring better service. The
Queen's Printer sought to make all governmeni I
printing purchases. During 1980, some'
requisitions valued at $8 million were contracte
to commercial printers.
In 1980, the Queen's Printer processed mi|M
than 41,000 requisitions for stationery, valued 11
over $7 million. Marked improvements in
and significant savings were obtained throW
supply management techniques which reWm I
in more competitive purchasing practicesE^^
Plans were made to move the Stationery S^B I
Department to a more appropriate warehoffl r
Further savings through bulk buying are
expected and the printing plant layout ma™
be changed for a more efficient work flowJBJ
Queen's Printer Publications
The Queen's Printer Publications Departme™
satisfied more than 23,500 requests for
publications, from the general public, law firms ■
and government customers in 1980. The'l"™
of the publications sold was approximately^
Plans have been developed to move Queerra
Printer Publications to provide easier public
 [ng Structure
i major improvements in 1980 was the
f a separate accounting group within
Is Printer organization, the Financial
I flection to satisfy the need brought
the exponential growth during recent
sn's Printer is revenue-dependent with
ses being paid for by income from
is. This involves complex cost
\g for the internal printing operation,
ng selling prices for stationery and
tns, pricing and processing some
quisitions and arranging for the
|of 30,000 invoices from suppliers.
:inancial Services Section has greatly
accounting efficiency and
3ss. Some $20,000 worth of invoice
were realized as the result of a more
bessing of invoices.
""and Procedures
ess just noted was accompanied, and
degree made possible, by improved
[>nd procedures to permit the
in to meet its large workload,
will be continued in 1981 as efforts
^de to computerize appropriate
accounting, and information systems.
of publications were prepared to
tomers and suppliers. A monthly
Information Bulletin was especially
Square Media Centre and
Square Media Centre and Plaza located
ver's central provincial government
is administered by the Ministry of the
Secretary and Government Services,
bo square foot Media Centre includes
pes, six meeting rooms and a large
exhibition space. It is open seven days a week
from 8 a.m. to midnight. All activities are
scheduled, coordinated and supervised by a
permanent staff of three.
The variety of activities held in the media centre
increased in the year. Displays in the exhibition
area were divided among artistic, commercial,
cultural and governmental. They included
Paradigm of Health sponsored by UBC and the
Ministry of Health; the Discovery Fair sponsored
by the Ministry of Universities, Science and
Communications; a display by leading
 Canadian artists by the Canada Council Art
Bank; and a festival of B.C. Indian Crafts and
Arts by the Department of Northern Affairs.
Craft shows included Celebration of Wood, the
B.C. Potters Guild and the Sculptures of B.C.
General and specific interests were divided
among chess championships, Wildlife
Federation, and the B.C. Philatelic Society. All
were very popular.
The cinema and theatre were used for a wide
variety of activities: films, meetings, illustrated
lectures, seminars, drama, trials, invest^B BJ
and music. Greek, Phillipino, French, ItalJI I
Israeli, German, Ukranian and English HI El
among the ethnic groups that met there.     I
Kiwanis music contestants, Purcell Strir^B I
Quartet, the Canadian Music CompetitisH I
Vancouver City Choristers, the India Music  I
Society, and guitarists Michael Strutt andjj I
Rinehart played to large audiences,    B
The meeting rooms, booked by as many as
and five groups a day, brought in revenua| I
were used by university groups, governnS I
ministries, clubs and associations for semire I
meetings, interviews and news confereniS I
The direction of the outdoor plaza at Robsar H
Square was placed under the Ministry of the H
Provincial Secretary and Government Seiffi BJ
in June 1980. During that summer there was
noon-time entertainment for public. The Ann BJ
Wyman Dancers, a 30-piece Symhonic Wini BJ
group, local bands and visiting bands from BJ
far away as Akron or Honolulu impressed^ I
of all ages. On Friday evenings people danc
to the big band sounds of Dal RichardsjS I
The versatility and adaptability of the desm BJ
Robson Square and the plaza is evident i|| BJ
continuing use for the International Maraffl BJ
is here the marathon organizers set up mm I
headquarters, hold their registrations, anS I
operate the race. The same space is usecl m
the outdoor citizenship ceremonies on CaS BJ
During the year, communication with the put I
increased. In addition to the weekly newsjs I
to the media which receives tremendous
response, there is now a monthly events
calendar and a Friday night advertisement I
the Vancouver Sun. The calendar is distribut
through libraries, recreational centres and se
citizens' residences throughout the Lower     I
Robson Square is a very popular destination
those in pursuit of the unusual (and the usua
education, culture, art, music or entertainmei
 ninistration and
ial Services
iment House
.1 Projects and Protocol
Advisory Branch
Grants Branch
nel Services Branch
ation Services
 stnistrative Services
oiils to the Lieutenant-Govemor-ir
Isvere 63 appeals initiated in 1980, under a
lit r of Acts: Fifty-two were under the Motor
tcrAct, five under the Private Investigators'
ft'mg Act, three under the Water Act, and
fender the Pollution Control Act.
cent trend of reducing the number of
te-in-Council continued in 1980. In all,
Bbrders were passed by the Lieutenant-
hior-in-Council compared with 3,259 in the
|'ijs year.
liBume of Orders-in-Council was prepared
ps through the year, and distributed to
nimately 1,200 individuals and
bzations. Some 750 of these were sent to
Ip who specifically requested the resume,
kjhe remainder went to MLA's, the news
p in British Columbia and government
reat Seal of the province was used 847
I n 1980 compared with 867 times in the
kus year. The most frequent use (580 times)
Is usual, on Crown Grants under the Land
lie seal was used 115 times on letters
I 40 times under the Provincial Court Act,
leson proclamations, and 21 times on
■llaneous documents.
BjjvjsioTi provides the financial s
Iinistry of Provincial Secretary, Legislation,
ier's Office, Intergovernmental Relations,
jar General and Tourism.
Financial Services has a total of 28 employees
and is divided into three distinct sections:
Budget and Audit, Accounts, and Payroll.
Budget and Audit Section is responsible for the
correlation of estimates, assists in the
preparation of divisional budgets, monitors
expenditures and audits the disbursement of
grant funds.
Accounts Section is responsible for the
preparation of expenditure and journal
vouchers, the maintenance and control of
contracts,and accounting for revenue.
Fiscal year 1980/81 was a year of significant
change in location, organization, and
responsibilities for this division. It moved from
the Richard Blanshard Building to 239 Menzies
Street, severed its relationship with the Ministry
of Health, reorganized its staff according to
Treasury Board guidelines and experienced its
first year of zero base budgeting.
The first year of the division as a separate entity
has required an internal restructuring of duties
and staff responsibilities. A new position of
assistant comptroller was added along with a
continuing program to develop standardized
accounting procedures throughout the ministry.
This program is still too new to completely
assess its effectiveness. The procedures under
this program conform with the requirements of
the Comptroller General's Office and should
provide an effective vehicle for a current record
of all expenditures and commitments.
Government House
Government House is the official residence and
the offices of His Honour the Lieutenant-
Governor of British Columbia. As a centre of
hospitality, many official functions are held in
Government House. During 1980, over 16,000
guests attended luncheons, dinners, teas,
 On the occasion of the visit to British Columbia
by His Royal Highness The Prince of Wales from
March 31 to April 3, 1980, a Reception was held
in Government House.
In late April and early May, Her Royal Highness
Princess Alexandra was a guest in Government
Other distinguished visitors to Government
House included Their Excellencies The
Governor General of Canada and Mrs. Edward
His Honour Frank C. Lynch-Stanuton,
Lieutenant-Governor of Alberta, was a guest in
Government House on a brief, informal visit to
British Columbia.
High Commissioners Barrie Graham Dexter of
Australia, Dr. Gurdial Singh Dhillon of India,
Mwabili Kisaka of Kenya, Edward Gale Latter of
New Zealand, John Reginald Phelps Dumas of
Trinidad and Tobago, and Lieutenant-General
Peter Dingiswayo Zuze of Zambia were
entertained, as were Ambassadors Dr. August
Tarter of Austria, Wang Tung of The People's
Republic of China, Yeshayahu Anug of Israel,
Their Excellencies Giorgio Smoquina and
Francesco Paulo Fulci of Italy, Soleiman Farah of
Lebanon, John Joubert Becker of South Africa,
Olivier Exchaquet of Switzerland, and Kenneth
M. Curtis of the United States of America.
Consular Officers, stationed in British Columbia,
and representing Australia, Austria, Bolivia, The
People's Republic of China, Ecuador, The
Federal Republic of Germany, India, Japan,
Korea, New Zealand, Spain and Venezuela paid
courtesy calls to the Lieutenant-Governor, as did
the Consul-General for Spain in Montreal.
Other notable visitors were Councillor and Mrs.
R. W. Forrester, Lord Mayor and Lady Mayoress
of the City of Westminster (England), Councillor
T. C. R. Legge, Chairman of the West Norfolk
District Council (which includes King's Lynn, the
birthplace of Captain George VancouvelBBJ
Mrs. Legge, Commissioner Douglas Beli of the
Yukon Territory, and Mrs. Bell, and Dr. Lotta
Hitschmanova, Executive Director of fjHHH
Unitarian Service Committee of Canada. EH
Visitors representing the Bureau InternatioaBEl
des Expositions, and the International JojmB
Commission, were entertained, as were a groupl
of American Chief Justices and a visitina[aBI I
of South-East Asia parliamentarians. Delegate
to the 20th Annual Regional Canadian
Conference of the Commonwealth Parlia^BB I
Association were also entertainemnHBr
Government House.
Military visitors to Victoria from AustraliajlBBE
Korea and New Zealand were entertainedEBH"
were members of Course 34 National Defence
College, and delegates to the Reunion of  EJ
H.M.C.S. Haida.
Gpyerhnment House hosted a number of M
important Awards Ceremonies. On Septen^BBj
12, Miss Evelyn Margery Hinds was invested as
a Member of the Order of Canada in the^EB
such ceremony to be held in GovernmenwH
Honours were awarded by the Queen's     fl
Venturers, Duke of Edinburgh Awards prog™
Children's International Summer VillagesljjflJ
Royal Life Saving Society Canada, and theH |
Venerable Order of St. John of JerusalerhlBB
Provincial Government employees receivedBJ
I .Continuous Service Awards at two consecutive
evening ceremonies at which 290 employe^
received certificates recognizing 25 y^slBWj
service, and 41 employees received gold BJ
watches for 35 years' service.
Government House guests were entertaj^BJI
the traditional program of Christmas carols
presented by the Victoria Citadel Band of the
Salvation Army.
In 1980, 44 tours of Government House were   I
conducted, affording more than 1,500 peopfp I
 I elementary and secondary school
fl an opportunity to see the official
e of the Lieutenant-Governor. Six of the
blved young people visiting British
a with the Open House Canada youth
bl and Special Services Division
Rtor of the Protocol and Special
BJDivision is responsible for giving
Bjthe provincial government on matters
Bjol and precedence and for planning
luting visits to British Columbia by the
h, members of the Royal Family, and
I General, heads of state, high
Bioners and ambassadors and other
shed people.
I ince was favoured with two Royal visits
I His Royal Highness The Prince of
;ited Vancouver and Victoria from
I 1 to April 3. He toured Vancouver
and the University of British Columbia
s capacity as president of the
I mal Council of United World Colleges,
meetings at Lester B. Pearson College
I I Highness Princess Alexandra visited
I ind Nanaimo from April 25 to May 4. As
I n-Chief of The Canadian Scottish
t (Princess Mary's) she was kept busy
I nental activities.
I languished visitors during the year
I Their Excellencies the Right
I pie Edward Schreyer, Governor General
la, and Mrs. Schreyer. Their
pies invested Percy Williams with the
■Canada and cruised in H.M.C.S.
f in July, toured Victoria, Vancouver,
<, Cranbrook, Kimberley and Invermere
, and invested Terry Fox with the Order
a in September.
Indian Advisory Branch
• process applications to the First Citizens'
Fund according to Ministry Policy and
• co-ordinate meetings of the Advisory
Committee, whose function it is to make
recommendations on the applications; and
• carry out research and evaluation propedures.
The First Citizens' Fund was established under
the Surplus Appropriations Act in 1969. A sum
of $25 million was set aside as a perpetual fund.
The fund supports projects that enhance the
cultural, educational, economic, and
recreational life of North American Indians who
are residents of British Columbia.
The Branch processes applications to the fund
and carries out on-site inspections of projects.
In 1980, there were four meetings of the
Advisory Committee which reviews applications
and makes recommendations to the
government. There were 268 applications,
totalling $3,898,278 reviewed and of these the
Committee recommended approval of 223
applications totalling $1,831,953.
The staff of Indian Advisory Branch consists of a
director, two project officers, and support staff of
During 1980, the staff became involved with
Grants Administration in the implementation of a
computerized system.
Lottery Grants Branch
The Lottery Grants Branch administers the
distribution of proceeds brought in by lotteries in
the province.
The principal objectives of the branch are to
provide support for the advancement of the arts,
culture, recreation, sport, heritage conservation,
and health care research in British Columbia;
and to provide direct financial assistance to
individual community projects consistent with
the objects of the Western Canada Lottery
Foundation which enhance the general welfare
of the province's residents.
To meet these objectives, substantial amounts
of money may be distributed through the
Cultural Fund, the Physical Fitness and Amateur
Sports Fund, the Heritage Trust, and the Health
Care Research Foundation in individual grants.
The branch administers the direct grants
program, designed to assist community projects
not eligible for assistance from other
government programs. It also provides the
Travel Assistance grant program to help
organized groups travel both in and out of the
Branch-run programs distributed approximately
one-third of lottery proceeds, close to $6 million
in 1980, while the other two-thirds were     m
distributed through the other funds mentioHU
The staff of seven: a director, three project
officers, and three clerical assistants, dealt with
an average of 286 applications a month during
1980, up 266 per cent over the previous year, 0
these, 719 applications were for miscellanSB
projects, and more than 2,700 were for traveL
In all, 2,157 travel grants were approved for el
total of $796,627. Also, 258 projects grants, fl
valued at $4,936,280, were issued makingjBBJ
overall total of $5,732,907 in direct grants fSB
the Lottery Fund.
Direct grants in 1980 were less-than one-ttBB
the total in 1979 only because funds were j
distributed in that year that had accumulatejj
previous years, before direct grants were fl
approved. In 1980, funds were distributedHBJ
they were earned.
Direct Grants to Groups
Size of Grant
grants           %
of grants
Under    10
148             56.6
$   467,049
10—   25
66             25.8
25 —   50
26             10
50— 100
11                4.5
100 — 500
6               2.5
Over     500
258           100
In 1980 most grants w
3 re less than $10,000.
 The Personnel Services Branch supplies
personnel administration services to the
Premier's Office, Ministry of Tourism, Ministry of
Intergovernmental Relations, as well as the
Ministry of Provincial Secretary and Government
Services, excluding the Public Service
Commission and the Government Employee
Relations Bureau.
The branch coordinates and supervises labour
relations, organizes, classifies, recruits, selects
and trains staff and administers accident
prevention on behalf of these client ministries.
The branch activities complement those of the
Public Service Commission, Government
Employee Relations Bureau, and Treasury Board
The following statistics for 1980 reflect services
• Appointment actions:
(a) Regular
(b) Auxiliary
» Classification actions: (includes formal and informal reviews of new
positions, redesignated positions,
positions affected by reorganization, employee-requested reviews and auxiliary position reviews
prior to appointment)
• Formal grievance actions:
There were no arbitration cases in
 Information Services
The purpose of Information Services Branch is
to provide informational support to each of the
three departments of the ministry. More
specifically, the branch provides information for
the public on the programs and services of the
Heritage, Cultural, and Recreation Branch;
information for government employees on
Government Services Department and
information for employees of the ministry on
Finance and Administration Department.
Implied in this function is the responsibility to
ensure the highest possible standard in all
information produced.
In May, an Information Services Director was
hired and, with an overall budget of $193,000,
covering salaries and operating expenses, three
basic goals were established:
• to provide technical and professional services
to branches;
• to provide public and media relations for the
minister and the ministry;
• to plan public information for ministry
Information Services moved from the
Government Services Department to Finance
and Administration and assumed responsibility
for the Legislative Tour Program and for the
publishing of the monthly public service
newsletter Contact.
A detailed account of the Legislative Tour
Program for 1980 is given later.
To provide public and media relations,
Information Services hired a public relations
officer to plan and execute events to publicize
the ministry's programs and services.
Legislative Tour Program
In 1980, 153,955 people toured the LeM
Building on 6,347 guided tours. The na
tours given was the highest ever. More tha
16,000 visitors were students from all oW
province; many were students from OtfS
provinces in Canada. Many students tola
Legislative Building every year as part^
study of government.
In the interest of improving service to stffl
groups, an information package was m|l
every school in the province at the begj^
the 1980 academic year. The package
contained a letter from the Minister, cooB
the new brochure on the Legislative Bum
and a brochure on the Tour Program itsal
substantial increase in bookings followed.
Since May of 1980, the program expands
include tours of Government House. ToU
Government House have rapidly
the past two or three years, and are expS
The summer program started in May,
guides going through an eight-day orieiS
In 1980, tours were given in French, Geffl
Spanish, Cantonese, Russian, Serbo-CrS
Japanese and Italian, as well as English.
New uniforms consisting of a navy-blue M^
grey skirts or slacks, and white shirts, ha^
ordered for the tour guides.
 LiltuwHeritage and
[^Columbia Provincial Museum
rural Services
stage Conservation Branch
:ary Services
t'incial Archives
reation and Fitness
.ural Heritage Advisor
  (Columbia Provincial Museum
ey events marked 1980 at the British
BJgtpvincial Museum. First, on July 28, a
bayed the Haida House used by Indian
hn Thunderbird Park. It will be replaced
pBlond, the museum, in co-operation
g§|artment of External Affairs, sent a
hibition of Northwest Coast native art to
gajn. The exhibition was first shown at
ragus Edinburgh Festival, then at the
Bp Museum in Keighley, Yorkshire. Staff
rluced the catalogue for this show
= an international award of excellence.
lEpural History Gallery, which opened
l^er 1979, attracted an impressive
mBvisitors. In 1980, 1,395,681 visited
Wkn, compared to 1,111,151 in 1979.
nds of the Provincial Museum c
Slime, energy and expertise. There
Mficant rise in membership in 1980
pproached 1,300 by year's end. The
maintain the records on some 270
irs doing 345 different tasks in the
KFThey also sponsored 17 projects
[the year, the largest being the
tion and production of the catalogue for
lacy exhibit.
Earn has been involved directly with the
RJpollection in Richmond and the British
EForest Museum in Duncan. The former
pie collection owned by the Province.
|st Museum collection is also owned by
Bjle but operated by a separate society
■JErSeveral ways—including the services
BSyation technician for six months—by
ncial Museum.
ycombe Auditorium program c
BM:cess. Attendance reached 23,100 for
events scheduled through the year.
Inged from major dramatic productions
fes and film shows.
Good progress was made with the National
Inventory during 1980. Twenty thousand new
artifact records were brought to standard and
10,000 entered into the data entry processing
programs through our remote terminal. Out of a
total artifact collection of approximately 130,000
. specimens there are currently 73.000 re-
catalogued to national standards and either
entered or ready to enter into the system.
In 1980, 58 batches of material comprising
some 10,000 artifacts, plus other classes of
data, were recorded by the division. A further 29
objects of collections passed through the
division for identification, documentation, study
and photography.
The special exhibition, (Vessels of Power: Stone
Bowls of the Northwest Coast) prepared by
division staff was shown in the Anthropology
temporary exhibit gallery during the spring and
Ten thousand specimens were added to the
collection of 1980 making a total of 105,000 now
in the herbarium. M. C. Melburn donated her
herbarium of 2,000 specimens which are
especially valuable for the Vancouver Island
flora. Other major collections came from the
Gulf Islands, the north coast, the central interior,
the Yukon and Northwest Territories.
Over 300 species of indigenous British
Columbia plants are under cultivation in the
Native Plant Gardens, labelled for public
The Botany Division continued its service of
identifying plants for the general public and
outside agencies and the botanical illustrator
continued work on the drawings for publications
on the aster family, completing 125 for the
Senecioneae, 80 for the Astereae, and 12 full-
size and microscopic illustrations of fescue
 Aquatic Zoology
Collecting and research activity consisted of:
(1) a cruise of the museum's vessel Nesika
around Vancouver Island to collect in
previously unsampled areas;
(2) a trip to the Kettle River area near Grand
Forks, and a raft trip across the international
boundary into Washington to determine the
distribution of speckled dace, a fish
reported to be threatened in British
(3) a survey aboard the University of Victoria's
vessel Strickland to Belize Inlet, British
(4) a co-operative trip with the Vertebra]j|li!
Zoology Division to the Haines cut-<M|a
northwestern British Columbia;      I
(5) a trip to Oregon to locate populatiojBI
gunnel Pholis to determine relationsBwffi BJ
British Columbia populations and to thv
more light on their ecology;
(6) an invitation by the U.S. National 0<1§|
and Atmospheric Administration anrfflt
National Marine Fisheries Service to
participate in a fisheries survey in thai
Aleutian Islands from which numerolal
valuable specimens were placed in the
museum's collection; and
(7) local trips to enlarge the photo colleBjj
fresh-water fishes for a future handbook
p and preservation of the museum's
BbeWccudv most of the Conservation
rs time and energy. The preventative
lance program has been aided by the
Ion of a Mohr Vacuum Fumigation
hr. At the moment, ethylene oxide is
^experiments are in progress to see
■earbon dioxide or a plain vacuum will
1/exhibit The Legacy occupied two
■ators for three months preparing
I and making travelling cases, not only
missioned pieces but also for some of
fe objects from the collections of the
gy Division,
hservation Analyst, Mrs. M. E. Florian,
fen the signal honour of being invited to
j a member of the Science Council of
||Bj6wn petroglyph sites—Cranbrook
fewood Plains—were recorded and then,
lur supervision, covered with earth to
ihem. The Yen-Wo Society's Buddha, the
t Victoria, was consolidated after
Ie fire damage; the Centennial Museum
puver was advised on case and mount
lor the Look of Music exhibit; a research
Into dimensional stabilization of
fcged wood and its treatment according
les of plant was successfully concluded,
liSKetrv and wooden artifacts from the Pitt
Ie, found one metre below a level dated
1 years old, were successfully stabilized.
iion and Extension Services
|an 63,000 visitors and 30 British
mmunities participated in
onal services.
■60 volunteer guides, more precisely
pocenfs, donated over 10,000 hours of
the museum in 1980.
Family workshops given by Education staff on
Saturday mornings included "Owls," "Pond
Life," "Whales," "Salish Weaving," "Continuing
Traditions" (Christmas), "Wealth from the
Ground," "Making Stone Tools" (with Tom Loy),
Archaeology Division, and "Northwest Coast
A number of docents, trained over the previous
two years, gave tours for more than 50 adult
groups. A small group started training in the fall
to give tours on weekends.
Student guides in July and August gave tours
for nearly 19,000 visitors including 326 French-
speaking visitors.
The British Columbia Provincial Museum has
one of the most intensive travelling exhibit
programs in Canada. In 1980, six of these
exhibits, and six from the National Museum of
Canada, were circulated to 30 community
museums in British Columbia.
 In addition to several thousand specimens of
Diptera and Orthoptera from the University of
British Columbia, major acquisitions included
the Richard Guppy collection of beetles and
moths shared with the University of British
Columbia, the collection from the British
Columbia Ministry of Agriculture in Summerland,
the W. J. Merilees collection, and a fine series of
dragonflies from W. E. Ricker. Other collections
were received from Creston, Atlin, and the
Queen Charlotte Islands.
Field trips were made to the Okanagan, the East
Kootenays, the Queen Charlotte islands and to
Japan for the International Congress of
The highlight of the year was a travelling ej
entitled The Legacy: Continuing Traditioim
Canadian Northwest Coast Indian Art, pf^
as a feature exhibition for the Edinburgh
International Festival. An illustrated cataffl
was produced to accompany the exhibitlj
cost of production being underwritten bym
Friends of the Provincial Museum.
Senior carver Richard Hunt accompanied 1
Legacy exhibit to Edinburgh and complete!
15-foot totem pole which was presented to-
city as a gift from the City of Vancouver.    I
 Itravelling exhibit, Quills, Beads and
Wmjjtthapaskan Decorative Art, was also
H|y.the division. This exhibit examined
lot these materials in decorating clothing
Bfflpitarian objects by British
Fa's Athapaskan speakers.
I a major portion of the ethnology
BMras photographed in 35mm format as
h and for cataloguing. The demand for
Bpthnohistoric photographs increased
■ffisjon's holdings became more widely
BEpbased public interest in native Indian
■Mure has resulted in various agencies
specialized tours of parts of the
fc in which staff, as instructors, have
■lithe museum's presence.
BJart of the Exhibits Division's work
Is to be the maintenance of the
B^Hexhibits, including the first phase of
Dnal History exhibit Living Land: Living
Bed at the end of 1979.
■exhibit most visitors see on
■jjjrig the Museum is The Glass House,
■Enclosure the width of the building,
~J displays some of our best old totem
I jether with explanatory panels. Where
, each panel has a photo of the pole
'ts original location,
phase of the Natural History exhibit
the Underwater Biotic region.
rable progress was made on the design
I chibit and a model was completed to
I the design process.
sity, a study
In 1980 the Linguistics Division received the
finished manuscript of The Thompson
Language by L. C and M. T Thompson. This
volume describing the sounds and structure of
one of the Interior Salish languages will be the
first grammar to be published by the museum in
a series of basic reference grammars of British
Columbia native languages. As well, Bella Coola
Texts by Philip Davis and Ross Saunders, edited
by B. Efrat, was published in the museum's
Heritage Record Series.
Both curators have given a number of popular
talks, highlighted by a series on The Native
Languages of British Columbia using
contributions from several members of the
Department of Linguistics from the University of
Victoria. This series will soon be published by
the British Columbia Provincial Museum.
Duplicates of a number of valuable tapes on
British Columbia native language data,
belonging to the National Museum of Man,
Ottawa, were deposited in the division's tape
The collections were further augmented by
tapes and written data collected under
contracts awarded to specialists researching
native languages.
Modern History
The Modern History Division has focused its
collecting and research efforts on the goods
produced in British Columbia and the tools used
in their manufacture.
In Social History, the single most important
acquisition was a large collection of
embroidered silk and satin dresses belonging to
a prominent Chinese family of Victoria.
A major exhibit for the year was a temporary
exhibit featuring the work of Victoria silversmith
William Maurice Carmichael.
 In Industrial History, highly detailed model
dioramas depict logging scenes from the steam
era, a turn-of-the-century salmon cannery, and
an early Vancouver coal mine were all added to
the permanent exhibits.
Museums Advisor
In 1980, the Museums Advisor continued to
encourage high standards among the
province's 200 museums. This was done in five
main ways: personal visits to individual
museums; information services from the Victoria
office; regional training seminars; internships at
the British Columbia Provincial Museum; and
project grants. During 1980, staff visited 120
museums throughout the province.
For the fourth consecutive year, three museum
workers underwent internships during January,
February, and March at the British Columbia
Provincial Museum. Representing museums in
Quesnel, Ashcroft, and Osoyoos, the three
learned about museum practices first-hand from
each division of the staff of the museum.
Vertebrate Zoology
This division houses specimens and other
records of British Columbia's amphibians,
reptiles, birds and mammals. These consist of a
research and an education collection. Research
material is used for study by museum staff,
visiting scientists and naturalists, and is
available on loan to universities and other
museums throughout North America for diverse
research projects. The collections include
conventional skins, skulls, skeletons, and other
body parts; specimens in liquid preservative;
artifacts (nests, eggs, pellets, etc.);
photographs; and a major data bank on
sightings, specimens in other institutions, and
breeding records.
The education collection includes
representatives of the higher vertebrates of
British Columbia. These are available as study
skins, skulls, skeletons, and other hardll
short-term loans to elementary and secon
Friends of the Provincial Museum SB
The Friends of the Provincial Museum Soci
aims to assist the museum financially and
increase public involvement. In 1980,   BJ
membership rose to 1,297 from 926 at the
of 1979. This increase is largely due to the
increased public interest created by theS
successful series of programs being pri ■
by the museum in the Newcombe AuditfjBJ
For the society, the year's outstanding &
the provision and staffing of a gift shops fl
Edinburgh Festival to complement the
Museum's exhibit The Legacy.
The museum gift shop profits are all del I
to assisting the museum through the finl B
of projects chosen by a joint selection
committee. Such expenditures, in 1980,
amounted to $193,163. The projects col fl
wide spectrum, varying from an entomb BJ
expedition to the Queen Charlotte Island f
catalogue of the Edinburgh exhibit and a
pole for Canada House.
B.C. Transportation Collection
The acting administrator conducted a cor|
inventory of Transportation Museum props
catalogued the collection, organized
photographic and documentary filing sys fl
copied and registered all photographs, ai BJ
began collecting information related totti
history of the trucking industry in British
Other changes improved the British Colul BJ
Transportation Collection's physical plant ^
British Columbia Buildings Corporation
completed installation of a new ventilation
system. This allowed the transportation
collection's two mechanics to return to
 njwork. Since October, they have
Ii 1937 Mack truck. They have also
flooring a 1917 FWD truck, and
j the weather-damaged streetcar. Such
BMsork should enable British Columbia
lation Collection to change its exhibits
BWduring the next two years.
I Services Branch
I ervices Branch is the agency which
^ss on behalf of the provincial
Eft, the creation, performance, and
| gn of the arts in British Columbia.
cial and consultative programs and
■Evide assistance to major, non-profit
n the performing and visual arts, to
I Band regional arts councils, and to
I oung British Columbians for advanced
I major responsibilities is the
ition of the British Columbia Cultural
I ;h this year provided grants totalling
I to major, professional arts institutions,
service organizations, community
Hal arts councils, and individual
I nts are made on the recommendaiton
I pber advisory panel, the B.C. Arts
d provide stimulation to a provincial
BJry which directly employs over 4,000
BEd which has a combined annual
me of almost $30 million.
Bjyear, 245 scholarship and bursary
| aping over $150,000 enabled
I oung British Columbians to undertake
I studies, and enhance their skills in
I ,s disciplines.
prds have assisted students from 40
ommunities to study in Canada and
■s world, at such institutions as Martha
Ichool of Contemporary Dance and
Juilliard School of Music in New York; Bristol Old
Vic School and Royal Ballet School in England;
Hochschule Mozarteum, Austria; Ecole de Mime
Corporel, Paris; and the Konin Klijk
Conservatory, Netherlands.
Under the Community Action Plan, more than
$400,000 was provided to support 78
community arts councils, responsible for the
encouragement of local and amateur arts
activities in their communities. Recent surveys
have indicated that more than half the provincial
population (outside Vancouver) have some
participatory involvement with local arts councils
and their member groups.
In order to provide smaller, more isolated
communities with an opportunity to see and
hear professional, performing arts events, the
branch has a special program known as Arts
Resource Touring Subsidy (ARTS), which has
assisted over 180 events to appear in 46
communities across the province. An estimated
combined audience of 70,000 was able to
appreciate the same events as those presented
in the major, metropolitan centres.
The in-school branch of ARTS, known as Artists
in B.C. Schools (ABC's), jointly funded by the
Cultural Services Branch and the Vancouver
Foundation, provided an opportunity for 100,000
children in more than 55 school districts to
experience 150 professional performances in
their own schools.
Through its Cultural Touring Exchange
programs, the branch has provided assistance
to professional groups to tour abroad and
provide a view of the quality of British Columbia
arts development. The most notable example
was assistance to Anna Wyman Dance
Company, for its successful three-week tour of
Cultural Services staff continue to provide
advice to arts groups in the province, and tc
organize and coordinate conferences,
workshops, and touring events.
 Heritage Conservation
The Heritage Conservation Branch continued to
expand its activities in 1980. Greatest pressures
were felt in the area of municipal assistance
requests. This activity is fostered by the
Heritage Trust Grant Assistance which
approached $1 million in 1980.
The other priority handled by the Branch in 1980
was the initiation of activities under the new
Barkerville Restoration Program. This program
was primarily concerned with the formulation of
a master plan, scheduled for completion in
1981, and a considerable amount of
stabilization on existing structures at Barkerville.
During 1980, project work was initiated also for
improvements in water, sewage, fire prate™
and other public services.
During the year, the Provincial Heritage Advis |
Board met five times. The board travelledj|
number of locations including Prince Rupel
area, Dawson Creek, Fort St. John and aril
Cranbrook and Fort Steele. The board analyze]
a number of local provincial heritage mattea
and discussed initiatives at these locations!
The Branch also undertook to prepare a
preliminary proposal to have Anthony Island in
the Queen Charlotte Islands recognized as ■
World Heritage Site. Work on this proposaD^
continue in 1981, with a decision to be made tj
the World Heritage Committee by late |
 on Services Division
| ie division conducted four seminars
ith municipal councils and heritage
Staff visited 138 sites outside Victoria
[red 32 submissions for municipalities
[to the Provincial Heritage Trust.
Bin assisted in the stabilization of 31
curing the year including 25 houses at
fl Restoration has proceeded on seven
eluding the Congregation Emanuel
Be in Victoria and the Miners' Hall at
I Stabilization has proceeded on three
rthe Provincial Heritage Trust: The
It Keremeos, the Richard Jackson
Victoria, and Hat Creek House near
stabilization work on 25 houses,
t carried out temporary work on the
Heritage Area Revitalization Program
program of financial assistance
>y the Provincial Heritage Trust to B.C.
ties, the divi
} Management
year the division was involved ir
ing five heritage impact assessn
eluding work performed on behalf of
y of Highways. The Inventory and
Section participated in five major
'lanning studies co-ordinated by the
nt Land-Use Committee Secretariat
jsource Analysis Branch of the
'ronment. These studies resulted
natley 300 new heritage sites being
:o the provincial site inventory.
funded and administered a number
'logical salvage projects, including
administered by the Heritage
i Branch on behalf of the Ministry of
where archaeological resources were
new highway construction.
The highlight of the year for the division was the
successful negotiation with Weldwood of
Canada for the transfer of property title for the
Weldwood Petroglyph site on Gabriola Island.
Twelve acres of land surrounding this significant
site were donated to the province.
Planning and Interpretation Division
One of the Branch's key objectives is to increase
awareness and understanding of British
Columbia's heritage. To do this more effectively
the Branch created a new section of
Interpretation, which consolidated public
education and information activities at one
• informational brochures for the Regional
Advisor and Resource Information Center
programs, a brochure describing the
restoration at Barkerville;
• Barkerville Restoration project display panels;
• two branch display panels;
• a Heritage Registry;
• procedures for the loan of 51 films and 12
slide-tape kits for Regional Advisors to use in
their communities;
• four issues of the branch newsletter Datum;
• four archaeological technical reports.
Within the Planning Section of the division, a
Heritage Sites Planning Program was initiated.
Work began to prepare detailed plans for
Barkerville, Fort Steele, and Anthony Island
Historic Parks. Plans were also initiated for
smaller historic sites such as Keremeos Grist
Mill, Hat Creek Ranch, Richard Carr House and
Craigflower Schoolhouse.
In the spring of 1980, the British Columbia
government appropriated $5 million for the
restoration, development and maintenance of
Barkerville Historic Park. This resulted in the
preparation of a masterplan for the site which
 Library Services Branch
will be completed in the summer of 1981. Three
principle concerns will be addressed in the
Barkerville Masterplan:
• completion of the restoration of present
historic buildings and the reconstruction of
elements that are currently under-represented;
• installation of major services to accommodate
sxpected increases in the number of visitors;
The Library Services Branch operates under thJ
Library Act to "promote and encourage the   1
establishment and extension of library services!
throughout British Columbia."
In working towards these objectives, the branch!
recognizes that library services are esseMlly I
local services with provincial assistancfflBB
designed to reflect local priorities. It works in
partnership, therefore, with local levels of
government, local library boards and libi^f |
» special purpose grants for individual WB&
• a back-up resource centre for small litarjesl
• an Audiobooks service which produces ana
distributes materials for people unable to usl
conventional print materials; and
• field offices which provide technical sTOfH
and consulting services to smaller libraries.
Public libraries of British Columbia consi^pl
four regionally-organized libraries, one
federated library system, 15 municipal liBI
44 public library associations and 20 refflBB
centres. It is the responsibility of the Library
Services Branch to administer the Library Act\
which provides the legislative basis for t||||flj
independent organizations.
Review of 1980
On April 2, an Order-in-Council made thejpl
appointments to the minister's Library Advisorj
Council. The seven members are Ray Woods,!
Chairman (Williams Lake), Dolly Kenned«l
Chairman (Vancouver), Steve Cribb (New
 |), Dr. Don Porter (Delta), Daphne
I i Rupert), Mike Whittaker (Victoria)
I filliams (Fernie). The council held its
I Seeting with the minister May 9 and
I other occasions in 1980.
| Ibrary Development Commission,
s not responsible for the operation
1, the planning of provincial
Kthe distribution of grants. Rather it is
ial body appointed by the minister to
Ion a wide range of public library
ps. The appointments to the first
ict this advisory role: All seven
I ave wide experience on public
ds throughout the province and most
fl active in library matters beyond their
fl Dblic libraries, a major concern is
At the beginning of the year, a
Provincial Computerization of
ind was established from surplus
fl assist public libraries in the province
H ititomated cataloguing and
II was retained to survey libraries to
fl eeds and a report (Requirements
is of Public Libraries in British
ir a Provincial Automated Library
as completed in October. It was then
I   [public libraries for comment. A
bh concern has been that the fund
BJjeflect local public library needs and
BJ) process of consultation has been
Iterations in 1980
I continued to provide services to
II individuals in areas without tax-
lublic libraries. Eight new reading
flf established in small communities
e and advice were given to other
i. seeking to improve library service.
The Victoria-based Open Shelf lent 32,767 items
to isolated individuals by mail and sent 10,187
items to public libraries in its role as a back-up
The Audiobooks Unit in Burnaby recorded more
than 300 new titles, largely Canadian, and
distributed more than 56,000 cassettes during
the year. Branch staff were active in planning
initiatives for the coming International Year of
Disabled Persons.
Regional offices in Cranbrook, Dawson Creek
and Pringe George continued to provide service
to 25 public library associations and 10 reading
centres in their areas as well as serving isolated
individuals by mail. Approximately 28,000 new
volumes were added to the branch collections
in 1980, bringing the total to 336,000 volumes.
Branch staff were active also in a number of
library organizations and made a special
contribution to the success of the annual
conference of the Canadian Library Association
which was held in Vancouver fom June 11 to
June 17. Alice Simpson (Regional Director,
Lower Mainland Office) was convenor
responsible for local arrangements and the
Ministry hosted a reception for the executive of
the national and provincial library associations.
Grants to public libraries totalled $3,602,038 in
1980/81 with special grants to the British
Columbia Library Association, the British
Columbia Library Trustees Association, the
Canadian Library Association. Also, the ministry
approved special assistance to local projects
initiated by the Greater Vancouver Library
Federation (video-taped book talks), the
Vancouver Island Regional Library (extension of
service area), the Kaslo Public Library
Association (renovation of library space), Salmo
Public Library Association (increased shelving),
and Pemberton and District Public Library
Association (building improvements).
 and its predecessor, the Library Development
Commission, since 1956. During those 24 years
there were major developments in the public
library field: provincial assistance to public
libraries grew from $130,138 in 1956 to
$3,602,038 in 1980 and staff increased from 25
to 43 persons.
Mary Leask served as Acting Director until Peter
Martin took up his appointment as director on
November 1.
Provincial Archives
The Provincial Archives is responsible for
keeping provincial government records of
historical significance and for collecting,
preserving and making available to researchers,
manuscript materials, books, pamphlets, maps,
photographs, movie film, paintings, drawings,
prints and sound recordings relating to the
history of British Columbia.
Manuscript and Government Records
During the year, 177 manuscript units were
added. One hundred twenty-six original
manuscript units filled 97 linear metres of
shelving space, while microfilm acquisitions
numbered 23 reels. Staff made collecting trips
to Clayoquot, the Cariboo and Chilcotin districts,
and a considerable number of one-day
expeditions to>Vancouver and the lower
One hundred and ten new additions of
government records were made, while inventory
entries and cards were prepared for 159 units.
The division added 1,134 cards to the
catalogue and 53 finding aids, totalling 921
pages, were typed.
Map Division
The Map Division collects atlases, geological
maps, land use maps, pre-emptor maps,
administrative boundary maps, maps of
exploration, nautical charts dating frorf 1
voyages of Captains Cook and Vancou rJ
survey plans and sketches, architectural!
and drawings, and miscellaneous iti
fire insurance plans, shipwreck chartsflj
ships and aircraft, and ghost town maplj
In 1980, 2,797 map titles were added,
titles catalogued and 3,319 re-cataloguB
Reference service answered 133
correspondence enquiries, producing rH
410 visiting researchers and answi
telephone enquiries. Acquisitions of sp||
interest included a copy of the very ra
Arrowsmith Map of Vancouver Island, al|
of full-size drawings by the Victoria arc s
Francis Mawson Rattenbury for de
the proposed, but never built, Grand TrB
at Prince Rupert. These were presente fl
Hamish Simpson, Headmaster of Glen fl
School, which now occupies the housefl
Rattenbury built as his residence.
Library Division
The library continued to increase its
printed material related to the history o J
Columbia. It received 509 books, and
maintained 197 periodical subscriptioi
Northwest collection now contains 22,6c|
titles in 35,101 volumes and 15,442 pad
titles in 19,155 volumes.
Archives Advisor
The Archives Advisory Program compl U
second year in 1980. Leonard DeLoziefl
Archives Advisor, visited museums, arcjl
municipal governments and historical sc|
in Port Alberni, Nanaimo, Creston. I
Fort Steele. Invermere. Golden. Revels i\
Kamloops, Vernon, Kelowna, Pentict
Britannia Beach. Sidney, Port McNeill, (H
River. Surrey, Delta, Prince George, MaW
Hudson's Hope, Taylor, Barkerville, WejHJ
Bay, and Chilliwack, and filled many
engagements in Vancouver and Victor|H
 listoric Photographs Division
[Increased substantially thanks to the
onalionof 56,700 images during the year. A
lochure on the division has been published
yllining the redefined acquisitions policy and
ie reference services available to the public,
t major exhibit was mounted in the Provincial
•-:iives Gallery from May to November,
infilled, Richard and Hannah Maynard—
Wographic Artistes, a tribute to the work of
j',opioneer professional photographers, active
-3'itish Columbia from 1862 to 1912. In
h'o'iiion an exhibit of some of the work of Alfred
Siewer called, The Amateur Eye was displayed
lithe main entrance hall of the Provincial
Bf 6,100 reference enquiries were
pd to the division by people visiting,
j or telephoning for information
ipated in workshops and seminars in
a and Vancouver, providing advice an
ance on the care and handling of
graphic collections.
wtings, Drawings and Prints Division
fwugh the generosity of many residents of the
wince, as well as through purchases from
[rival! collectors, art dealers and auction sales,
sdivision continued to augment what has
jscome one of the most important documentary
hcollections of its kind in Canada. In 1980,
03 items were added ranging from 52 designs
:ieated by an interior designer, through oil and
ratercolour portraits and landscapes, a political
[aijoon and two examples of pottery created by
i coordinated a full year of exhibits
displayed in the gallery and foyer of
ial Archives building and the Emily
yon Wharf Street.
and was followed in May by Richard and
Hannah Maynard—Photographic Artistes, which
was succeeded in November by Artists
Overland, an exhibit assembled and circulated
by the Burnaby Art Gallery.
At the Emily Carr Gallery on Wharf Street
Documenting Indian Culture of the Northwest
Coast:—Emily Carr and others opened on
February 15. It was the first exhibit that included
Record numbers of people attended all the
exhibitions at the Emily Carr Gallery. In July,
4,873 visitors were recorded and in August.
5,612. The decision to keep the Gallery open on
Saturdays instead of Mondays during the winter
increased the year-round average attendance
Sound and Moving Image Division
Early in the year the Sound and Moving Image
Division dropped its former name, Aural History
Program, in order to reflect the inclusion of
movie film and video tape records, as well as
sound documents.
More than 400 film units deposited in the
archives over many years were assembled,
identified and fully integrated into the collection
which resulted in the completion of a title finding
Four issues of the publication Sound Heritage
edited by the division, appeared during the
year. Bright Sunshine and a Brand New Country:
Recollections of the Okanagan Valley.
1880-1914, In the Western Mountains: Early
Mountaineering in British Columbia, Magnificent
Distances, and Season's Greetings from British
Columbia's Past, Christmas as Celebrated in
British Columbia From the 1880s to the 1930's.
Revenues from subscriptions and sales
exceeded $40,000. The number of
subscriptions has increased by almost 800 per
Photographic Laboratory
The laboratory, responsible for produc
public prints of archival quality from th
collections of the Historic Photographs
Paintings, Drawings and Prints, ai
Divisions, processed 1,039 orders rest
the production of 13,371 prints, 2,861
white negatives, and 2,175 colour necj
also produces archival copy and secu
negatives for conservation purposes. 1
white negative production increased b
cent and colour negatives by 77 pei
Conservation Laboratory
Conservation treatment was completec
items and work on many more we
at the year's end. Materials intended fc
were inspected and, if found acceptat
prepared for exhibition. Two workshop
given and advice provided to indi
heritage organizations on conservatior|
treatments, storage conditions, ei
standards and the quality of archival n
Public Documents Committee
The Public Documents Committee, t
by the Document Disposal Act is requi
give written recommendation before th
of any ministry can be destroyed or otl I
disposed of.
The committee met twice during the yS
approval was given for the destructio
transfer to the Provincial Archives, of
of the following ministries: Attorney Ge
Consumer and Corporate Affairs, Edu |
Environment, Finance, Forests, Health,
Resources, Labour, Lands, Parks and
Provincial Secretary and Government J
and Transportation, Communication ar
 reation and Fitness Branch
Bear 1980 was one of progress for the
pation and Fitness Branch now known as
pation and Sport. Several important staff
ions were filled and a number of new
Irams were successfully introduced. The
patron and Fitness Branch is responsible for
laing services and grants to support the
pppment of recreation and sport
Unities in all parts of British Columbia,
ph grants and services, therefore, are
aed chiefly to Recreation Commissions,
sand Recreation Departments and leisure
ioes and clubs which, in 1980, involved an
■Wed 1.5 million of British Columbia's 2.6
Sport is organized by Provincial Sport
Governing Associations and their member clubs
which provide the leadership and expertise to
develop their individual sports throughout British
Columbia. With more than half a million
registered members they provided 30 million
hours of coaching, officiating, and
administrative support to over 70 sports during
the year. To assist this vast network as well as
recreation on a provincial basis, grants and
services are provided to provincial nongovernment agencies such as the provincial
sport governing associations, Sport B.C., B.C.
Federation of School Athletic Associations, B.C.
Recreation Association and the Outdoor
Recreation Council of B.C.
 The branch budget totalled $1,950,707 of which
$262,917 was provided to communities in the
form of recreation grants. Sport and recreation
organizations received $4,830,510 from the
Physical Fitness and Amateur Sports Fund.
Under the Recreation Facilities Assistance
Program $6,692,791 was granted, together with
an additional $5,000,000 through a special
appropriation to provide the one-third provincial
government contribution towards the costs of
building and renovating recreation facilities
across the province. Actual branch
expenditures of $1,445,085 represented less
than nine per cent of the total grants of
$16,786,218 distributed over the last year.
The Physical Fitness and Amateur Sports Fund
assisted 50 provincial sport governing bodies in
conducting more than 500 coaching clinics to
train more than 10,000 volunteer coaches in the
technical aspects of coaching. Branch staff
directly coordinated 134 theory courses as part
of the National Coaching Certification Program
which trained 1,900 coaches. Sport governing
bodies also received assistance to conduct 450
officiating clinics for 10,000 volunteer officials
throughout the province. Workshops were held
in seven sports to help volunteer sport
administrators learn how to better administer
sport organizations. In 1980, the branch also
developed materials to train community sport
volunteers in the prevention and management of
athletic injuries.
The Provincial Sport Development coordinator
Program was expanded to 12 sports in 1980
and was modified from a program directly
managed by government, to a program
supported by contributions to the provincial
sport governing bodies.
In 1980, baseball, basketball, field hockey,
gymnastics, hockey, lacrosse, rugby, skiing,
soccer, swimming, track and field and volleyball
The Branch organized a conference a
Point Lodge for senior recreation adm r|
in the Capital and Greater Vancouver RflT
Districts, to examine the future of urbarflj
recreation in the 1980s.
The third-year session of the Leis
Development Course in Kamloops invoflj
outstanding resource people and w
successful as a concurrent program foflj
graduates. The division provided
support to the Douglas College RecreaBJ
Management Program. The Sideways |
Management Seminars continued in th
Mainland and Recreation Workshops vd
in the West Kootenays and the OkanagH
number of Recreation Leadership WorfflJ
summer staff were also held throughoul
Recreation staff hiring incentive grai
50 community recreation staff positi<
new staff hiring grant programs were
for small communities. Thirty-six prov nl
recreation and sport organizations re
through the Physical Fitness and AmatB
Sports Fund, financial assistance, for h]
administrative staff.
In 1980, the branch expanded and re
athlete assistance programs to meet
of top level athletes for financial assis
offset the high costs of training and c
Five graduating secondary school athlfl
received a $2,500 Premier's Athletic "
top provincial calibre athletes were;
total of $250,000 under the new High  I
Performance Athlete Assistance PrograBJ
college athletes received British Columl
Athletic Awards valued at $750 and 26
graduating secondary school athlete  ■
awarded Nancy Greene Scholarships vf
$1,000 each. Four hundred junior secoB
I jrjents received the new British Columbia
nth Development Awards of $100 which
.hem to attend the B.C. School Sports
I rvjUpment Camp held at the British Columbia
ilitute of Technology in July. All athletes
;eiving assistance are required to help with
I Mppment of athlete and coaching
;oin 1980, the branch started to prepare the
I fiffColumbia Team which will represent the
wince at the 1981 Canada Games, in
Ifritfer Bay. Grants totalling $50,800 were
pto the 17 competing sports to enable
;mlo initiate province-wide talent
infbation and team development programs.
6.B.C. Winter Games in Kimberley and the
;. Summer Games in Kelowna were a great
I xess with more than 2,000 volunteers
sisjing in each city. Each community received
1200,000 grant to host the games and a
10,000 legacy fund for amateur sport. More
In 150,000 athletes competed in the zone
toffs, with 2,400 participating in Kimberley
(13,500 in Kelowna.
jiant of $53,300 was paid to the Northern
I !||finter Games Society for staging the
I rtjern Winter Games in Williams Lake. Some
100 athletes from the six most northerly
jgional Districts competed,
jjifiysical Fitness and Amateur Sports Fund
Uided $600,000 in travel assistance for British
lumbia athletes in 50 sports to compete in
stem Canadian and Canadian
I Bwnships. The fund also provided
50,000 for the organization of provincial
Bionships and training camps.
*g to sport governing bodies for disabled
'sons through the Physical Fitness and
Bteur Sports Fund was increased in 1980.
Conizations receiving assistance included the
Padian Blind Sports Association—B.C.
pon, British Columbia Deal Sports
iteration, the Disabled Skiers Association of
British Columbia and the Canadian Wheelchair
Sports Association—B.C. Division. Operation
Trackshoes received a grant of $11,000 to host
the annual track meet for the mentally
handicapped. Approximately 100 disabled
athletes participated in the B.C. Summer and
Winter Games and a major increase in
participation is planned for 1981.
Seventeen Special Recreation Project grants
worth more than$j§|000 were distributed to
communities for a variety of projects and
workshops focusing on the leisure needs of
special populations. A study on integrated
he handicapped in Greater
ancially assisted. Grants and
Ie were also provided for preschool recreation leadership development
courses in Prince George, Kamloops,
Vancouver and New Westminster. Financial
support continued for the Recreation Supervisor,
Canadian Institute for the Blind—B.C. and
Yukon Division.
 Two hundred forty-seven communities received
Recreation Administrative Grants, which this
year were increased to $500 from $300. The
branch distributed $1,000,000 to provincial
recreation and sport organizations for the
operating and administrative expenses of their
province-wide development programs from the
Physical Fitness and Amateur Sports Fund.
Also, it contributed $200,000 to the
Administrative Centre in Vancouver which
houses many provincial volunteer recreation and
sport organizations.
To improve the delivery of recreation programs in
rural areas, Field Representatives throughout the
province helped to develop cooperative regional
approaches. Areas that received assistance
included the Cariboo, Thompson-Nicola,
Valemount-McBride, Bulkley-Nechako and
Queen Charlotte Island. A recreation coordinator
for the Queen Charlotte Islands was hired with
the assistance of a Staff Hiring Incentive Grant
as a result of a Regional Study and
Reorganization Grant. Continuing support was
given to the recreation coordinators for the
Peace River-Liard and Fraser-Fort George
Regional Districts, both positions having
originally been established with branch
in delivering recreation opportunities. Ni
Assessment studies, whereby a local re
commission works with a field represent
examine every aspect of its operati
carried out in Ashcroft, Bella Coola, Sail
Elkford, Port McNeil, Port Hardy, Ucluele
Bay and Nelson,
Cultural Heritage Advisor
In August of 1980, the provincial secret;
announced the appointment of a culturt
heritage advisor to provide a communic
link between British Columbia's many ci
communities and the provincial govei
An office was opened at Robson Square
Vancouver and plans were made tc
information desk and toll-free "Zenith" n
to provide easy access to individuals at
groups in ethnic communities all over B
In addition, preliminary planning was
undertaken to establish a cabinet comr
cultural heritage to deal with matters of
to multi-cultural organizations.
The overall objective of the cultural herit
advisor's office is to raise public av
the wealth and variety of British Columb
cultural makeup and to advise the gove
on ways of preserving it.
r«administered by Ministry of
ipvincial Secretary and Government Services
Deputy Provincial Secretary and Deputy Minister of Government Services-
-Ian Thomson 38
Administrative Services
Financial Services
 .:.„....:. J
First Citizen's' Fund Administration
Government House
Lottery Grants
Personnel Administration Services
Cultural Services Branch
Heritage Conservation Branch
Library Services Branch
Provincial Archives
^Wincial Museum
BJ|reation & Sport Branch
Central Microfilm Services (613 Superior Street)
^ctions Branch
Legislative Library
Postal Branch
Director—Leon E. Hall
Queen's Printer
Government Employee Relations Bureau
BEhairman—Michael Davison
Public Service Commission
Chairman—R. W. Long	
EJperannuation Commission
BEommissioner—Jim Reid
flfiltural Heritaae Advisor—Enrico Diano
 Acts Administered by Ministry of Provincial Secretary and Government Se
Blind Persons Contribution Act
Library Act
British Columbia Buildings Corporation Act
Lottery Act
British Columbia Day Act
Ministry of the Provincial Secretary anc
Constitution Act
Government Services Act
Document Disposal Act
Museum Act
Dogwood, Rhododendron, and Trillium Act
Pacific National Exhibition /ncorporaf/ol
Douglas Day Act
Pension Agreement Act
Election Act
Pension (College) Act
Emblem and Tartan Act
Pension (Municipal) Act
Financial Disclosure Act
Pension (Public Service) Act
Heritage Conservation Act
Pension Society Act
Indian Advisory Act
Pension (Teachers) Act
Inquiry Act
Public Service Act
Klondike National Historic Park Act
Public Service Benefit Plan Act
Legislative Assembly Allowances and
Public Service Labour Relations Act  i
Pension Act
Queen's Printer Act
Legislative Assembly Privilege Act
Recreation Facility Act
Legislative Library Act
Scholarship Act
Legislative Procedure Review Act
Transpo 86 Corporation Act


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