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Annual report of the Public Archives of Canada 1980-1981 Public Archives of Canada 1981

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Public Archives     Archives publiques
Canada Canada
1980/1981 Canada*
Minister of Supply and Services Canada 1982
Cat. No.:   SA1-1981
ISBN:   0-662-51704-0 Contents
Internal Audit
Records Management Branch
Records Management Services Division
Federal Records Centres Division
National Personnel Records Centre
Archives Branch
Manuscript Division
London Office
Paris Office
Federal Archives Division
National Map Collection
Picture Division
National Photography Collection
Public Archives Library
National Film, Television and Sound Archives
Machine Readable Archives Division
Departmental Administration
Departmental Administration Secretariat
Office of Micrographie Standards and Reprographic
Financial Services
Personnel Services
Technical Services
General Services
Information Services
133  Introduction
The concern regarding the role of the Public Archives of Canada which was mentioned in the
last annual report continued throughout the 1980-1981 fiscal year. This concern was expressed in
several contexts.
(1) Legislation — Most important is the progress towards a new archives and records act
which will provide a comprehensive legislative authority for the archival and records management activities of the department. In addition to legitimizing the wide range of activities, especially records management in which the Public Archives is engaged but which were not foreseen
when the present Public Archives Act was passed in 1912, we hope that the new act will permit the
extension erf'our mandate in areas where a need has been identified such as government records
which are not covered at present, assistance to the archival community and more extensive service to the general public. Drafts of a discussion paper have been prepared and circulated for comments to concerned bodies. Of even more immediate concern is the proposed Access to Information and Privacy Act (Bill C- 43) which has passed second reading in the House of Commons and is
being discussed by a parliamentary committee. The Public Archives was involved in several
ways. First, it has studied the probable impact of the legislation on both archival and records management operations. Second, there were discussions with advisory bodies, particularly the Advisory Council on Public Records, and with representatives of researchers such as the Social Science Federation and the Canadian Historical Association, which were concerned that certain aspects of the new act may have an adverse effect on research in the Public Archives. Third, members of the staff of the Public Archives were seconded to the Treasury Board to assist in the steps
required to implement the new act: regulations, preparation of an index to public records, pilot
projects to test procedures, etc.
(2) Policy Development—Considerable time was spent in assisting in the development of records management, EDP and micrographie policies to be included in appropriate chapters of the
Treasury Board's Administrative Policy Manual.
(3) Public Discussions—Like many other cultural institutions in Canada the Public Archives
submitted a brief to the Federal Cultural Policy Review Committee (Applebaum-Hébert) and subsequently participated in a public meeting to discuss that brief with the Committee. The brief included our views concerning the role of the Public Archives and our priorities. Other briefs, particularly those from professional archivists' associations, referred to the role of the Public Archives in the community. In addition, the implementation of the report of the Consultative Group
on Canadian Archives, chaired by Ian E. Wilson, continued to be discussed, particularly those
recommendations which relate to the Public Archives of Canada. In recommending the establishment of an Extension Branch of the Public Archives the Report noted that the Public Archives is
already providing many of the recommended services. Our view is that these activities in relation
to assistance to the archival community should be regularized and extended in consultation with
the appropriate bodies.
(4) Planning — Essential elements of the new policy and expenditure management system of
the Government of Canada are an annual strategic overview and multi-year plans. The emphasis
on planning with consequent attention to objecti ves and priorities has inevitably reinforced the attention given to clarification of the Public Archives.
(5) Accommodation — Another perennial concern is accommodation. While it is apparent
that the only satisfactory solution is a new building for the Public Archives, much attention has
been given to the provision of adequate interim accommodation. It was hoped that space in an office complex in Hull would have been adapted to the requirements of several of the divisions of
the Archives Branch, but there have been delays and it may be another two years before the move
is completed. In addition, additional space is required in several of the regional records centres.
Indeed in the wide range of functions of both the Public Archives and the National Library,
accommodation has become a constant preoccupation. 2 PUBLIC ARCHIVES REPORT 1980-1981
(6) Restraints — References have been made in former reports to a period of restraint, since
1975, in regard to resources in the Government of Canada, which followed a period of rapid
growth when significant staff and budget increases paralleled increases in acquisition and reference services as well as the development of new functions. In the present circumstances, since
departmental workloads and the requirements of central agencies increase, special emphasis is
given to the optimum use of available resources. As the reports of branches and divisions indicate, satisfactory progress was made during the fiscal year in the wide range of activities of the
Public Archives.
Departmental Administration—The Public Archives of Canada received from the Public Service
Commission an award for "notable achievements" in staffing and related management functions.
Also worthy of mention are progress in the development of a personnel informatioTfreporting system, the implementation of a standardized administrative system for financial, personnel and general services, the setting up of a core curriculum for training supervisors and managers, and the
staffing of the planning and evaluation unit. In technical matters the Wei T'o mass deacidification
system is being tested for manuscript material, while the videodisc capability of copying material
has been demonstrated and a committee is examining the feasibility of the videodisc for archival
operations. In Central Microfilm Operations the volume of computer output microfilm (COM) increased by 29 per cent to 22,000,000 images. The photostat process in use since 1911 for copying
maps and newspapers has now been replaced by a more advanced photographic system.
Records Management — On the eve of the twenty-fifth anniversary of the official opening, in May
1956, of the Ottawa Records Centre, the Records Management Branch is engaged in a major
reorientation as a result of legislative measures and technological changes. The reorganization
which was referred to in the last annual report has been completed, the automated personnel files
system is in operation, the magnetic tape library is fully equipped, environmentally-controlled
vaults have been established in all records centres except Montreal and Vancouver and an increasing proportion of records held are in a non-paper medium. Extensive assistance has been
provided to the Treasury Board Task Force on Access to Information and Privacy legislation.
Archives — Among the matters which were of particular concern during the year were arrangements to alleviate the current overcrowding, an increased concern for security, and the impact of
legislation. A major project which will take several years to complete is an automated system for
the control of the many millions of items in the national archival collections in our custody. In regard to acquisitions we are endebted again to the Cultural Property Import and Export Review
Board for making possible the repatriation of such significant acquisitions as the Bushnell collection of Indian paintings, as well as the de Ramezay and Henry Byam Martin collections. Other
notable acquisitions were the Dr. A.E. MacDonald collection of maps, the Duncan Macpherson
political cartoons, the Merrilees collection of photographs on transportation, and consular records of east European immigrants. In regard to service to the public more microfilm readers
were acquired, registrations increased by 20 percent and interlibrary loans of microfilm by 30 per
National — The annual meeting of the Dominion Archivist with the provincial and territorial archivists was held in Quebec City on the occasion of the opening of the new building of the Archives nationales du Québec. One topic for discussion was the recommendations of the Consultative Group on Canadian Archives sponsored by the Social Sciences and Humanities Research
Council which concerned the major government archives. It was agreed that the annual informal
meeting of the heads of these institutions would continue, at least for the present. The most prominent national project, the Union List of Manuscripts, now includes 215 repositories and 34,000
entries. During the year the Guide to Canadian Photographic Archives, containing entries from
110 repositories, was published. A seminar for staff members responsible for cartographic re- PUBLIC ARCHIVES REPORT 1980-1981 3
cords in provincial archives was considered very successful. Distribution of maps to provincial
and territorial archives was arranged this year in the Edmonton Records Centre. The month-long
course in archival administration was given as usual for archivists who are employed by PAC and
other archives. National Archives Day was marked by a multi-media presentation on the history
of Ottawa which was opened by the Mayor. The Sound Archives in collaboration with the Music
Division of the National Library hosted a national conference of the Association for Recorded
Sound Collections. Staff members as usual participated in various capacities in the work of professional associations. Another step in regard to liaison with researchers was the designation of
the Archives Committee of the Canadian Historical Association as a users' committee. Regular
meetings with the Dominion Archivist will be arranged.
International — Many of the units and activities of the Public Archives have international dimensions or connections. It may be worthwhile to mention some examples. During the year the Public
Archives was host or joint host of several international conferences including a records management seminar organized by the Archives Section of the Pan American Institute for Geography and
History (PAIGH) and the annual meeting of the International Federation of Television Archives
(FIAT). Several employees of the Archives attended international conferences including the
quadrennial congress in London of the International Council on Archives of which a PAC staff
member is Deputy Secretary General, another is Editor of the publication of the Committee on
Archi vial Development, while others are members of committees. Other conferences attended
were those of the International Federation of Library Associations (IFLA), the Federation of
Film Archives (FIAF) and the International Council on Reprography. Other activities included a
UNESCO mission to Venezuela, workshops in Britain and France and working visits to several
countries. Foreign visitors came to participate in training courses or for other purposes from
Japan, South Africa, New Zealand, Australia, France, Great Britain, Belgium, Malaysia, the
United States and several Latin American countries.
Personnel — Members of the records management community were saddened by the death in August of William O. Potter whose long and distinguished career included service in departmental
records and 16 years in the Records Management Services Division of which he was Director
when he retired. During that time most government departments and several provincial governments profited from his advice, and literally hundreds of participants of records management
courses received the benefit of his knowledge and devotion to records management. Another of
the records management pioneers, Henry Logan, retired in 1981. One of the first employees of the
Records Management Branch in 1957, he was for many years head of the Headquarters Records
Centres Division which included general files as well as military and civilian personnel files. Because of his specialized knowledge of personnel records Henry Logan's assistance in the development of regulations and procedures in respect to the implementation of the Canadian
Human Rights Act, Part IV (Privacy) was invaluable. He was the first Director of the new National Personnel Records Centre when it was established.
Two notable awards to staff of the Public Archives were the presentation to Selma Barkham
by the Governor General of the gold medal of the Geographical Society for her work in regard to
records relating to Basque activities in Labrador in the sixteenth and seventeenth centuries; and
the presentation of the Cardillo Award to Ray St. Jean, Director of the Federal Records Centres
Division, in recognition of outstanding achievement in the field of records management.
Several appointments in senior positions were made: Herbert Sainthill as Director, Internal
Audit, Richard Huyda as Director, Planning and Evaluation and Lee McDonald as Director of
Program Development. PUBLIC ARCHIVES REPORT 1980-1981
Acknowledgements—In the dynamic field of archives one factor that is becoming increasingly apparent is the dependence of an institution like the Archives on the assistance and co-operation of
many persons: the donors of archival materials, friends who assist in obtaining acquisitions,
members erf*advisory bodies, records managers and colleagues in other archives, and members of
our own staff who increasingly are involved in many specialized fields and find it difficult to keep
informed of the collective activities of the Public Archives.
31 March 1981
Wilfred I. Smith
Dominion Archivist Internal Audit
Internal Audit is part of the Office of the Dominion Archivist and the Director reports
directly to both the Dominion Archivist and the National Librarian. The Directorate provides a
systematic and objective appraisal of the adequacy and appropriateness of the framework of controls (including managerial processes and controls) applicable to all departmental operations.
These include the operations of administrative, financial and personnel services, and those of official languages. The degree to which operations are in compliance with the terms of the control
framework, and the effectiveness, economy and efficiency of operations are also assessed. Areas
requiring improvement are identified, recommendations as to how improvements can be made
are formulated and the Directorate reports all such matters to the Dominion Archivist, the
National Librarian and their respective managements.
During the year nine audits were in process, seven of which were completed by the year's
end. Eight reports, including two from the previous year, were tabled before the Audit Committees (chaired by the Deputy Heads). The audit strategy was revised, the audit plans were restructured, and both a draft audit policy and a draft plan (1981-1986) were published by the end of the
year.  Records Management Branch
Under the authority of the Public Records Order (P.C. 1966^1749) the Records Management
Branch provides a comprehensive records management service to federal government institutions in Ottawa and in larger metropolitan centres across Canada. This service includes storage
and servicing of inactive (dormant) government records and essential records, the provision of
advice, assistance and training in records management, and the issuance of printed standards and
handbooks. While the headquarters is in Ottawa, records centres also provide storage and service
facilities in Halifax, Montreal, Toronto, Winnipeg, Edmonton and Vancouver. An essential
records site is located outside the National Capital Region.
Several significant managerial changes occurred in the branch during 1980-1981. W.O. Potter, Director of Records Management Services, died on 9 September following a lengthy illness.
The competition to choose his successor is to be completed early in 1981-1982. J.H. "Henry"
Logan retired as Special Assistant to the Assistant Dominion Archivist in December. Prior to that
appointment (in April 1980), Mr. Logan had served for some years as Director of the National Personnel Records Centre (NPRC). From April 1980 to 30 January 1981, D.L. McDonald of the
Federal Archives Division (Archives Branch) served as Director, NPRC. He was succeeded in
February 1981 by John Paveling, formerly Assistant Director of that division.
During three days in August 1980 the Management Committee of the Records Management
Branch met at the Transport Canada Training Institute in Cornwall, Ontario, to review its
priorities and goals for the coming year. The results of this review were reflected in specific work
plans and activities during the remainder of the year. The experience will be repeated in the autumn of 1982, in time to have an impact on the "Budget Year Operational Plan" (for 1982-1983)
prepared late in 1981 and the long-term "Strategic Overview" and "Multi-Year Operational Plan"
prepared in the spring of 1982.
Records Management Services Division
The Records Management Services Division is responsible for advising and assisting government institutions on records management, reviewing the state of records management in government institutions, assisting institutions with the development of records schedules for paper and
machine readable records, maintaining inventories, issuing manuals and guides, conducting technical training courses, servicing the Government of Canada Essential Records Program and providing for the disposal of records in the Ottawa Records Centre. The division also provides the
Secretariat for the Advisory Council on Public Records.
Assistance to Institutions—The Public Records Order assigns to the Public Archives the responsibility for ensuring that federal institutions properly document their programs and policies.
Assistance given by the division in this regard includes department-wide or branch-wide records
surveys or studies, implementing recommendations made, developing or revising file classification systems, developing procedural manuals, conducting mail management surveys and giving
advice and assistance in records office activities.
Departments and agencies assisted during the past year included: Canada Post; Commissioner of Official Languages; Fisheries and Oceans; House of Commons; Labour; National Capital Commission; Northern Canada Power Commission; Privy Council Office; Public Archives
Canada; Social Sciences and Humanities Research Council; Tariff Board; and Veterans Affairs.
In many instances this past year, assistance to departments was restricted to rendering general advice and guidance due to the demands placed on division staff by the pending implementation of Bill C-43 — Access to Information and Privacy Act. 8 PUBLIC ARCHIVES REPORT 1980-1981
Records Scheduling and Microfilming Submissions — Table I indicates the number of departmental submissions concerning schedules, records destructions proposals and microfilm submissions
from 1961 to 31 March 1981. Numerous amendments to existing schedules are expected due to
changes in records management regulations resulting from the upcoming implementation of Bill
Number of Records Number of
Schedules or Disposal Microfilm
Period Proposals Submitted Submissions
1961-1966 (March)          194 58*
1966-1971 (March)          373 52
1971-1976 (March)          208 207
4976-1981 (March)          257 170
Totals 20 years      1,032 487
* Includes proposals for microfilm equipment from 1961 to 1966 inclusive. .
Publications — The Federal Records Centres Users Guide was revised and will be reprinted to
meet the demand for this new yet very popular publication. Records Scheduling and Disposal and
the Subject Classification Guide were reprinted for sale through Supply and Services Canada.
The General Records Disposal Schedules of the Government of Canada and the Records Organization and Operations handbook will be revised once the Access to Information and Privacy
legislation and Chapter 460 of the Administrative Policy Manual come into effect in 1981-1982.
Ottawa Records Centre
Metres Disposed of from 1956 to 31 March 1981*
General       Personnel Period Cumulative
Period                                         Files           Files** Total Total
1956-1960         6,433                 47 6,480 6,480
1961 -1965        28,182               493 28,675 35,155
1966-1971*      63,231               826 64,057 99,212
1971-1976        55,137               406 55,543 154,755
1976-1981    68,770               871 69,641 224,3%
Totals 25 years                          221,753            2,643 224,396 224,396
*   On I April 1967, the Records Management Branch converted from a calendar a fiscal year reporting
** This total includes civilian and military personnel files. PUBLIC ARCHIVES REPORT 1980-1981 9
Training — The division conducted two four-week records management courses in English and
one in French, with a total of 91 participants. A five-day course was developed and held for staff
of the Government of the Yukon Territory. Staff members also lectured at a number of outside
courses and conferences. In late March, the first of a series of junior regional courses commenced
in Vancouver in response to the need for formal regional training. These five-day courses will be
held in each of the seven areas across Canada served by a federal records centre.
Participants of Records Management Course No. 34. (C 111907)
Essential Records — The total holdings of those records considered essential to the continuity of
government in the event of natural or nuclear disaster are 3,880.5 metres of paper records, 30,235
reels of microfilm, 62,000 microfiche cards, 16,859 magnetic tapes and 6,080 sound tapes. The
microfilm holdings have been installed in a new, environmentally-controlled storage area.
Records Disposal, Ottawa Federal Records Centre — The division is responsible for the application of approved records schedules to holdings of dormant government records in the Ottawa
Federal Records Centre. Table II indicates the total volume of general subject and civilian and
military personnel files disposed of for the years indicated.
Other Projects — Bill C- 43 — Access to Information and Privacy Act — Work progressed in
assisting the Treasury Board Task Force on Privacy and Access to Information in preparing
guidelines and directives for the implementation of Bill C- 43. There was an increase in the
number of staff seconded to the Task Force following Treasury Board's announcement of the expansion of the pilot project from 13 to 40 major institutions. Generally, staff members will assist
institutions in reporting their information holdings for the purpose of producing the Access
Register and Privacy Index publications required under Bill C- 43. 10 PUBLIC ARCHIVES REPORT 1980-1981
Central Magnetic Tape Library — The functional requirements for an automated control
system were defined and a hardware/software evaluation methodology developed. A mini-computer will be leased or purchased in 1981 -1982 to control the operations of the tape library through
a self-contained on-line system.
Unsolicited*Proposal — Digital Methods Limited — The division was responsible for responding to an "Unsolicited Proposal for a File Location and Records Management System" submitted by Digital Methods Limited. To complete this task, a survey of records management, word
processing and other specialized systems in use in several government departments was undertaken as well as an on-site evaluation of automated records management systems and processes. A
report, including recommendations, was duly submitted to Supply and Services Canada.
Federal Records Centres Division
The Federal Records Centres Division provides secure and economical storage facilities for
the dormant records of federal government institutions. Records centres have been established in
Halifax, Montreal, Ottawa, Toronto, Winnipeg, Edmonton and Vancouver. These records
centres are designed to store and service from 23,689 to 103,022 metres of records. Services provided include the accessioning of dormant records, the provision of reference services, the application of authorized records retention and disposal schedules to records stored in the centres and
a service providing for the physical destruction of classified public records by shredding and baling. Table III presents the statistics reflecting the activities of the centres during 1980-1981. These
activities do not encompass personnel files (civilian or military), as these are Centralized in
Ottawa at the National Personnel Records Centre (NPRC).
Accommodation — Good progress was made toward resolving the space problem in the Ottawa,
Winnipeg, Vancouver and Montreal Records Centres. Very early in 1980-1981 the Ottawa Centre
acquired additional space in the Statistics Canada Building and, in co-operation with NPRC, arrangements were made to maximize use of space in the Personnel Records Centre Building.
These two initiatives should resolve Ottawa's storage problem until 1984-1985.
Positive steps have been taken with respect to the expansion of the Vancouver, Winnipeg
and Montreal Records Centres. Arrangements for additional space for these centres should be
completed sometime during 1981-1982. Planning for additional space in the Toronto and Halifax
Records Centres will begin in 1981-1982. Both these centres will require more space in 1983-1984.
One of the primary reasons for the rapid expansion of the records centres and the accompanying accelerated space requirements is the decentralization of government institutions. In addition, records created by several of these institutions (such as Veterans Affairs, Canada
Mortgage and Housing Corporation, and Canada Pension Plan) tend to have long-term retention
Environmentally-controlled storage vaults are now in place in every centre except Montreal
and Vancouver. Provision for vaults will be made for these two centres in the expansion program.
Cardillo Award — On 18 June 1980, Ray St. Jean, Director of the Federal Records Centres Division, was presented with the Cardillo Award by the Records Management Institute in recognition
of outstanding achievement in the field of records management.
Training Facilities — Classrooms and equipment are now available in every centre except
Toronto. The first regional training sessions in records management were held in the Vancouver
Centre during March 1981. PUBLIC ARCHIVES REPORT 1980-1981
Ray St. Jean, Director of the Federal Records Centres Division, receiving Cardillo Award from
Mrs. J. Cardillo. (C 107768)
Publications — The division prepared two new publications during the year. A Federal Records
Centres information brochure was prepared to serve as a convenient handout to briefly explain
the facilities and services offered by the division. "Federal Records Centre Facility Standards", a
comprehensive guide indicating the components of an ideal Records Centre, will be published
early in the next fiscal year.
HALIFAX FEDERAL RECORDS CENTRE — This records centre has experienced steady
growth in almost all of its activities. It is now fully equipped with training facilities and special
storage facilities for microfilm and magnetic tapes. Planning will get underway early in 1981 -1982
for more storage space, which will be required by 1983-1984.
Two additional departments were added to the 27 already served. This brings to 104 the separate field offices being served within the Atlantic Region.
MONTREAL FEDERAL RECORDS CENTRE — Insufficient storage space continued to plague
this centre throughout the year. The centre was able to continue accessioning only because 2,900
metres were added by making use of available wall space throughout the building. This problem
should be resolved during the coming year because agreement has now been reached between all
parties concerned to add an additional 2,790 square metres of space to the present structure. Included in this new space will be an environmentally-controlled storage facility for magnetic tapes
and microfilms.
The Montreal Records Centre continues to supervise all classified waste paper disposals for
the Halifax and Winnipeg Records Centres and on occasion for the Toronto Records Centre. Despite this drain on human resources, the centre has been able to maintain an up-to-date workload.
The centre provides service to 39 government institutions including one added this year. One
hundred and sixty-one field offices are now serviced throughout Quebec. PUBLIC ARCHIVES REPORT 1980-1981
OTTAWA FEDERAL RECORDS CENTRE—Security— As a direct result of a study conducted
by the RCMP on security in the General Records Centre Building, a Core Security System is
being adopted. This will mean that only those who have a direct need for access to the records
stored on behalf of client government institutions will be permitted into the "core" area. This
system should be completed early in 1981-1982.
Fire—In June 1980 a small fire broke out in Room E. Caused by an electrical malfunction, the fire
was quickly put out by the sprinkler system. The water damage affected 2,282 boxes. However,
through quick action and hard work by Records Centre staff, no information of any consequence
was lost. The fire highlighted the need for an emergency contingency plan. Officers of the division
subsequently prepared such a document and submitted it to the departmental security officer for
study and approval.
Central Disposal Facility — The pilot disposal project has completed a full year of operation. The
project includes one shredder and one baler and was operated throughout the year by five to
seven handicapped people and one supervisor. All classified wastepaper generated by the Public
Archives has been channeled through this project and, in addition, eight other federal government
institutions used the service for disposal of their classified records. A program approval document, proposing the establishment of a Central Disposal Facility large enough to destroy classified information for all federal institutions, was submitted on 17 March 1980 to Treasury Board.
This proposal was returned by the Board with a request for additional and more up-to-date information. At year's end, the division was conducting a survey for this information and planned to
re-submit the proposal in April 1981.
Employees involved with the shredding and baling of classified records. (C 113054) PUBLIC ARCHIVES REPORT 1980-1981
§ S S
f    Ml   t
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Microfilm Inspection and Reboxing Program — The beginning of April marks the first full year of
operation for this project. Throughout the year, quality work has been produced by a conscientious staff. Some 12,500 reels of microfilm were inspected; of these, about 4,000 reels were found to
have redox blemishes in varying degrees of severity. In addition, 74,000 reels of microfilm were
reboxed into acceptable chemically inert containers. These were then placed in storage in the
environmentally-controlled storage vault.
Researchers and Tours — One hundred researchers from various federal institutions utilized the
centre's facilities during the year. Tours of the centre were given to officials of Canadian National
Railways, the New South Wales Archives, the South African Archives and the Alberta Archives.
In addition, one member of parliament and 21 Latin American archivists were given a tour of the
TORONTO FEDERAL RECORDS CENTRE—This centre has experienced steady growth since
it moved into new quarters in April 1978 and it is now obvious that additional space will be required for 1983-1984. Figures indicate that there was a net increase of 4,923 metres of accessions
over disposals this year. Planning for additional space will begin early in the new year. The centre
is now fully equipped to store microfilm and magnetic tapes. Training facilities will be provided
for in the expansion plans. The centre services 25 different government institutions serving 105
offices, an increase of 24 offices over last year.
WINNIPEG FEDERAL RECORDS CENTRE — The Winnipeg Centre was particularly affected
by decentralization of federal government institutions during 1980-1981. Regionalization of Veterans Affairs brought an extra 458 metres of records into the centre, thereby doubling the number
of reference requests from 400 to 800 per month.
The regional ization of Revenue Canada-Taxation brought an extra 3,500 boxes into the
centre. It is expected that annual accessions from Taxation will jump from approximately 1,830 to
3,050 metres, bringing with it a substantial increase in reference requests.
This centre began operations in 1973 with a total staff of seven, holdings of 3,542 metres and
reference requests of 5,072. In 1980-1981 the centre still had a total staff of seven but its holdings
had increased to 28,365 metres and reference requests to 90,002. The centre serves 26 government institutions. Expansion plans are well underway" An additional 3,720 square metres of
space should be available sometime during 1981 -1982.  *
EDMONTON FEDERAL RECORDS CENTRE — This centre extended its services to four additional federal institutions and 11 new district offices during 1980-1981. In addition, contact was
made by letter with 254 potential clients to advise them of the facilities and services. The centre
presently serves 26 federal government institutions and 77 district offices.
Holdings increased to 10,264 metres from last year's 9,719, despite the transfer of 1,056
metres of Taxation records to the Winnipeg Centre.
VANCOUVER FEDERAL RECORDS CENTRE — Lack of space continued to be a problem in
this centre throughout the year. Every available wall and other vacant space was shelved during
the year to enable accessioning services to continue. Arrangements have now been made to construct a new centre with an extra 4,650 square metres of floor space.
The centre serves 28 federal government institutions which involves providing services to
116 field offices. PUBLIC ARCHIVES REPORT 1980-1981
National Personnel Records Centre
The primary functions of the National Personnel Records Centre (NPRC) are two-fold: to
provide storage and reference services to federal departments and the general public on personnel
and personnel-related records of former civilian and military federal employees, and former
members of the Royal Canadian Mounted Police; and to meet "Appropriate Minister" responsibilities as defined in Part IV of the Canadian Human Rights Act for non-current personnel records
under NPRC control.
The period from I April 1980 to 31 March 1981 has been one of great change within NPRC.
The main recommendations which were proposed by the Bureau of Management Consulting Services, following their major organizational study, and which were subsequently approved by Public Archives senior management, were used as a basis for setting up a revised organization. Concurrent with this task was the carrying out of a major project related to the computerization of personnel record indices. In addition, refurbishing of the centre's main operational and office areas
and the installation of a water sprinkler system throughout the building was commenced.
Organization and Staff Changes — Lee McDonald of the Federal Archives Division was
appointed acting Director of the centre effective 1 April 1980. Mr. McDonald continued in this position until 2 February 1981 when he was replaced by John Paveling. During the review period a
careful study of the centre's mandate and responsibilities was undertaken. This, coupled with an
in-depth review of the various legal rulings, orders-in-council, records orders, etc., which bear
upon the centre's operations, led to a further refinement of the NPRC organization. The present
organization at the top level consists of a Director and Chiefs in charge of Systems Development,
Communications and Reference Services. The two Assistant Director positions which had been
originally proposed, were eliminated. It is felt that this new organization will be able to maintain
high levels of service to clients while still providing centre personnel with the opportunity of
advancement-through various internal levels of supervision and management.
Privacy Act—The centre assists the Public Archives in meeting "Appropriate Minister" responsibilities under Part IV of the Canadian Human Rights Act for ail non-current personnel records
Activities of NPRC under Part IV of the Canadian Human Rights Act
Response Time (%)
Under 30 Days       31 to 60 Days
Over 60 Days
Number of Formal Requests
Processed         1,140
Number of Photocopies
Provided      28,914
Number of Informal
Requests Processed       20,143
Number of Photocopies
Provided       9,093
Total Number of Requests Processed
(Formal and Informal)       21,283
Total Number of
Photocopies Provided    38,007 16
under its control. While the work load in this area has been extremely heavy during the period
under review, the splendid co-operation received from all units of the centre enabled this function
to be carried out in an exemplary manner. Information requests which are received and processed
under the stipulations of the Act are of two types: informal requests, where the request is (usually)
by letter; and formal requests, where the standard Record Access Request Form is used. The
number of informal requests received and processed by NPRC during the period under review totalled 20,143, an increase of 19.5 per cent over last year. The number of formal requests increased
from a total of 35 for 1979-1980 to 1,140 for the 1980-1981 period. Statistics related to this function
are shown in Table IV.
SYSTEMS DEVELOPMENT SECTION — During the period under review the resources of this
section were mainly devoted to the development and emplacement of the Persfile project. Persfile
is the automated index of personnel records of former federal government employees, former
members of the military and former members of the RCMP. Following the preparation of necessary documentation, NPRC commenced on-line inquiry in October and data entry in November.
Civilian and military card indexes were converted to magnetic tape by concurrent key-to-tape and
card-to-tape operations.
Validation programs were developed and applied against the military tapes to ensure that the
Persfile data base would contain as correct a record as possible. The validation program, which
produces an error list, interfile listing, merge reports and a listing of missingjacket numbers, identified approximately 200,000 errors and interfiles which were checked and corrected before inclusion in the automated indices. This same validation program will shortly be applied to the civilian
tapes. A Main Index Update sub-system provides the necessary maintenance to Persfile by controlling new entries and validating information before it is added to the data base as well as
producing daily reports of activity on the data base.
Following an internal study of the Persfile operation it was decided that microfiche would be
used as a back-up inquiry system to allow operations to continue off-hours or .when the computer
system is down. Two copies of microfiche have been produced and this output will be refreshed
every six months to keep the microfiche as current as economically feasible.
Persfile is supported by two separate systems. Data entry is a Key-Edit 80 with eight terminals. Data is collected on a disc and written on to a magnetic tape on a daily basis. The tapes are
transferred to the Advisory Bureau for Computing, Personnel Application Centre where they are
copied (for back-up) and transferred to Canada Pension Plan for processing and inclusion in the
Persfile data base. The on-line inquiry system comprises six terminals and a printer connected
through a controller and telecommunication network to the data base at Canada Pension Plan.
The Persfile system is still relatively new and has not, as yet, produced the hoped-for savings
in manpower over the old manual system. On the other hand, the variety of search keys which can
be used to identify and locate a personnel record has greatly increased the percentage of records
found and has resulted in the correction of 200,000 errors.
COMMUNICATIONS SECTION — While the flow of information requests to NPRC from the
public, other federal government departments, members of parliament, and provincial and
municipal departments continues to grow, the Communications Section has been able to maintain
a high level of service. This is mainly due to the close co-operation provided by all supervisors and
staff of the centre as well as the co-operation received from the Department of National Defence
and Department of Veterans Affairs in the handling of requests for medical documentation. A second word processor was acquired during the year as the existing machine was being used to capacity. Increased utilization of the glossary and merge functions of this equipment has greatly
increased the Communications Section's ability to respond to requests within a reasonable
time frame. PUBLIC ARCHIVES REPORT 1980-1981
As well as written requests for information, this section also responds to requests by telephone and Telex. In addition, the section provides a counter-service for the public whereby limited information (e.g. discharge certificates, statements of military service, proof of employment,
etc.) is provided on a while-you-wait basis. These walk-in requests are usually satisfied within 30
minutes. Statistics related to the services provided by the Communications Section are shown in
Table V.
Activities of the Communications Section
Inquiries Processed (Total)  ... 25,008
Personal Visits    365
Telex     598
Telephone     5,635
Letters     18,410
Letter Inquiry Type
Routine*     12,835
Complex     4,964
Sensitive     733
Genealogical     476
Total Number of
Photocopies Provided     9,093
* Includes all Telex requests.
Response Time (%)
er30 Days
31 to 60 Days
Over 60 Days
REFERENCE SERVICES SECTION — During the period under review the Reference Services
Section continued to provide strong assistance in support of the centre's objectives. In addition,
this section took the lead in several projects which resulted in most favourable pay-off to the
centre. Among these was a project to compress records on shelves and to add perimeter shelving
which resulted in a gain of 11,500 metres of useable shelving. Further, the installation of digital
and deadbolt locks on all file storage room doors now limits entry to these rooms to authorized
personnel only.
The integration of the 1978 civilian personnel releases was completed. In order to reduce the
number of backlog areas (from five to three) the 1979 releases will be integrated with the 1978
group, and the 1977 and 1976 releases will be integrated as a single group. The indexing function
was transferred from Reference Services to the Automated Systems Processing and Maintenance
Unit which uses the computer to satisfy this requirement.
Reference requests during the period under review remained relatively constant, when compared to previous years, averaging 6,000 per month (4,500 external, 1,500 internal). Of note is the
change in procedure for handling Supply and Services Canada's Superannuation Branch material. The move of this unit to Moncton, New Brunswick, necessitated the use of Priority Post
with its attendant greater costs. The centre's X-ray holdings are ever increasing and a study was
undertaken in this regard which resulted in the identification of additional storage space to meet
this need.  Archives Branch
At present the Archives Branch is collecting, processing and preserving more material in
more media and serving a larger clientele than at any other time in its history. Details of the diversity of these activities and accomplishments are to be found in the reports of the divisions which
The past year has presented many of the challenges which are now becoming traditional in
the Archives Branch. A continuing period of fiscal restraint in the federal government has had an
important effect on the operations in the branch. The necessary activities of acquisition, control
and public service must be continued and carried out at acceptable levels, while many new and
important challenges must be met despite limited increases of staff and financial resources, and
continuing shortages of adequate space for staff and records storage.
The refinement of the Archives' planning activities is beginning to have an effect on operations. In light of restraint, managers have been directed to review the goals and plans defined for
their areas of responsibility to ensure that the best use is made of available resources. Program
evaluation plans have also been developed to assist managers to effectively evaluate the mandates of their respective areas. It is hoped that the results of these activities as well as further detail provided by branch and departmental information systems will assist managers to make more
informed and effective decisions for the deployment of their resources.
Another long-term concern is the continued over-crowding experienced in present accommodations. Inadequate space, located in a number of physically separate buildings, has hindered
the proper control and preservation of collections. Until such time as definite plans for a new
building are approved inadequacies in service will undoubtedly continue.
An increased preoccupation with security has also become an important factor in branch
activities. In light of recent major thefts from many Canadian archives it has become necessary to
exercise a greater degree of security over the collection. The growing size and worth of Archives
holdings demand that sufficient attention be paid to their proper protection. The Archives has
not, however, abrogated its responsibility to clients and their interest in the easy accessibility to
the collections for research. The staff has attempted to strike a reasonable balance between these
important, and sometimes exclusive, demands, and it is believed that the best interest of
researcher and archivist alike have been considered.
New federal government legislation on access to information and privacy (Bill C- 43) has also
presented a formidable challenge to the Archives Branch. Archivists have joined records managers and others in the department and Treasury Board to analyze and evaluate the impact of the
legislation on operations and on the availability of documentary records. Members of the Archives Branch have also been seconded to the Treasury Board to contribute to the development
of the legislation and its pursuant regulations, helping to ensure that the legislation will be workable and beneficial to the research community.
The past year has also been outstanding in terms of acquisitions of collections of enduring
value and interest. In many of these acquisitions the Cultural Property Import and Export Review
Board has proved to be a most supportive and important ally. With its help major collections such
as the de Ramezay family papers were brought from France to the Archives while the important
sketches of Henry Byam Martin, and the Bushnell collection of Canadiana were also purchased.
Other outstanding acquisitions this year were the Likhachev-Ragozin-Mathers collection of consular records of eastern European immigrants to Canada, and the Dr. Alexander E. MacDonald
Canadiana Collection of rare early maps, atlases and related books. All enrich the holdings of the
Archives considerably.
As access to the collections remains an important part of the Archives mandate, attention
continues to be paid to a strong program of outreach activities. Microfilming activities, exhibi- PUBLIC ARCHIVES REPORT 1980-1981
tions and publications ail serve to inform the public of holdings. A major photographie exhibit entitled City Blocks, City Spaces travelled to several Canadian cities throughout the past year, while
numerous smaller exhibits were produced to complement the opening of the Diefenbaker Centre
in Saskatchewan, the visit of President José Lopez Portillo of Mexico to Ottawa, the publication
of the history of the Royal Canadian Air Force, and the acquisition of the Duncan Macpherson
collection of editorial cartoons.
The year also saw the publication of a variety of important finding aids to the collections. The |
well-received Guide to Canadian Photographic Archives was extensively revised, as was the second edition of the Historical Records of the Government of Canada. The Machine Readable
Archives Division produced a catalogue of its holdings as well as a manual of its procedures and
operations for the public. Finding aids such as these and others produced throughout the branch
have proven to be important tools for researchers, and have measurably increased the use of the
holdings. Inquiries, both written and oral, have increased over the last year, as have requests for
photocopies, and the use of original documents and microfilm. Meeting these demands for
services and continuing to meet new challenges will remain the important task of all members of
the Archives Branch.
Manuscript Division
In the cultural and learned community of Canada the role of the Public Archives, and of the
Manuscript Division in particular, continued to enhance. The foundation for the growing stature
of the division had been laid in previous years by expanded mandate and increased involvement in
the totality of Canadian historical experience: intellectual, cultural, artistic, political, commercial, scientific and recreational. New research documentation was acquired, processed and made
available for public study. Outstanding collections and unique manuscripts were microfilmed and
offered for research in cognate institutions throughout the country and beyond the border. Increased and more diverse segments of the student community began to make use of the division's
documentary resources.
Much of this success was attributable to the strong support that the division received from
senior management, the Secretary of State, and the Cultural Property Export Review Board. The
financial aid from the last two agencies, in particular, enabled the division to acquire outstanding
new collections and individual manuscripts. The Minet Journal of the La Salle Expedition, the
Ramezay Collection, the E.K. Brown Papers and the rare whaling and sealing logs are a few examples of this support. Dr. Lawrence Lande, the indefatigable collector of Canadiana, continued
to enrich the Archives' holdings by donations of rare manuscripts and other documents. Collections of papers of renowned individuals and distinguished organizations were acquired by gift or
purchase, among them those of Professor F.R. Scott, Clifford Sifton, Robert Bell, Andrew Mer-
rilees, Colonel John By, Louis-Joseph Papineau, Joseph Schull, Likhachev-Ragozin-Mathers,
Judy LaMarsh, Flora MacDonald, Robert L. Stanfield, Air Vice-Marshal R. Collishaw; as well as
those of the Canadian Labour Congress, United Steelworkers of America, Electrochemical Society, Society for the Propagation of the Gospel in Foreign Parts, Canadian Lutheran World Relief,
Ukrainian National Government-in-Exile, Arctic Institute of North America, National Council of
Women, Unitarian Service Committee, Vanier Institute of the Family, and the Canadian Writers'
Foundation, to name but a few.
The copying of Canada-related records in France, Great Britain, Spain and the Vatican continued at a steady pace. Hundreds of reels of microfilm were added to the holdings, as were those
that have been copied from originals in the division. Numerous reels were placed in service for
inter-repository loans and for in-house circulation. The diffusion service of microfilms prepared
for provincial archives enabled the division to send out additional reels to relevant repositories.
.    Once again, in 1980-1981, members of the staff gave their knowledge, time and effort to help
sustain various professional organizations. Those who served as councillors, officers, editors, PUBLIC ARCHIVES REPORT 1980-1981
and those who organized meetings, prepared and read learned papers and otherwise participated
in business and administrative affairs are too numerous to mention individually. While their contributions undoubtedly benefitted the associations, their work reflected equally and positively on
the role of the Public Archives as an important catalyst in fostering cultural and professional development in allied organizations and institutions.
Volume of Accessions from 1 April 1973 to 31 March 1981
Original Material
Microfilm Copies
Number of
Extent in
Number of
Number of
Volume of Inquiries from 1 April 1973 to 31 March 1981
Year                    Historical Genealogical Acquisitions General
1973-1974        2,600 1,338 1,919 326
1974-1975        2,455 1,543 1,772 79
1975-1976        2,795 1,533 2,189 930
1976-1977        3,138 1,861 1,818 4,934
1977-1978        2,076 3,210 1,482 5,455
1978-1979        3,160 2,947 2,012 4,502
1979-1980        2,663 3,145 2,014 6,057
1980-1981        2,585 2,714 2,013 7,118
* No record kept of oral inquiries.
FRENCH ARCHIVES ^- The French Archives section is responsible for obtaining documentation on New France, on the earliest explorations by Europeans in what is now Canada and on the
history of the Catholic Church in Canada. This section acquires original manuscripts and copies
of documents kept in various archival repositories in Europe, the United States and Canada.
Acquisitions — Two of the collections listed below are especially important for the study of New
France. They are the Ramezay family papers (MG 18, H 54) and the diary of the engineer and cartographer M i net (MG 18, B 19). The first col lection contains interesting information relating to the
members of the Ramezay family in New France and on their return to France after the Conquest.
Minet's diary describes the explorations led by René-Robert Cavelier de La Salle of the Mississippi, from 1678 to 1682, and the mouth of the Gulf of Mexico, from 1684 to 1685. This documentation, which has not yet received much attention from researchers, will henceforth be available to
the public. The Public Archives of Canada is grateful to the Minister of Communications for en- PUBLIC ARCHIVES REPORT 1980-1981
abling the repatriation of the documents of the Ramezay family which are of considerable interest
to students of Canadian history.
With regard to this section's microfilming program in France, the copying of documents of
Canadian interest in the Fonds des Colonies of the Archives nationales has been completed. In
the next few years, this section will work mainly on the collections in the Fonds de la Marine at the
Archives nationales and in the archives of departments and ports.
Programs in Spain and at the Vatican are also continuing. In the first case, several microfilms
were received which relate to cod fishing off the coast of Newfoundland in the sixteenth century.
At the Vatican, inventories are being made of documents relating to Canada that have been conserved in the Archives of the Sacred Congregation for the Propagation of the Faith. All documents prior to 1800 have been inventoried in the series "Acta" and "Scritture originali riferite
nelle congregazioni generali". An indexed finding aid is available in the reference room at the
Public Archives.
The following are the main acquisitions for this year:
Congrégation des Clercs de Saint-Viateur: Documents conservés dans divers dépôts d'archives
au Canada (MG 17, A 26); microfilm, n.d., 1844-1927* 10 reels, M-5487 to M-5496. Documentation from foreign sources (France and other countries) conserved in various archives in
Canada, concerning the Canadian members of the Clercs de Saint-Viateur.
France: Archives de la Marine, Série B1, Décisions (MG 2); microfilm, 1716, reel F-1320.
Excerpts from volume 9.
France: Archives de la Marine, Série B2, Ordres et dépèches (MG 2); microfilm, 1699-1704, reel
F-1320. Excerpts from volumes 141, 142, 152, 154, 155, 167, 170 to 175.
France: Archives de la Marine, Série B*, Campagnes (MG 2); microfilm, 1666-1829, 285 reels,
F-l277 to F-l461. Excerpts from volumes 7 to 320. Certain volumes have been completely
France: Archives départementales des Pyrénées-Atlantiques (Pau) (MG 6, A 18); microfilm,
1606-1789, 17 reels, F-1463 to F-1466, F-1493 to F-1495, F-1517 to F-1525 and F-1540.
Excerpts from the minutes of the notaries of Bay on ne.
France: Archives des Colonies, Série D?D, Personnel militaire et civil (MG I); microfilm,
eighteenth century, 2 reels, F-1538 and F-1539. Volumes 13 to 15.
France: Archives des Colonies, Série F2A, Compagnies de commerce (MG I); microfilm, seventeenth and eighteenth centuries, 2 reels, F-l529 and F-l530. Volumes 10and 12.
France: Archives des Colonies, Série I^B, Passagers (MG I); microfilm, eighteenth and
nineteenth centuries, 7 reels, F-1531 to F-1537. Volumes 14,27 to 29, 39, 49,56 to 58.
France: Archives nationales, Minutier central des notaires de Paris et du département de la Seine
(MG 3, III); photocopies, 1681-1715, 26 pages. Gifts, wills, property inventories and other
documents relating to André Daulier Deslandes, his wife Michelle Lapie and his brother
Pierre- Daulier. Excerpts from minutes I, 176 and LXXXIV, 337 of the Minutier central des
notaires de Paris.
France: Archives nationales, Série M, Mélanges (MG 3, 1); microfilm, seventeenth and
eighteenth centuries, reel F-1541. M242: Property of the Jesuits.
France: Bibliothèque de l'Arsenal (MG 7, II); microfilm, eighteenth century, 2 reels, F-1542 and
F-1543. Archives de la Bastille: Affaire du Canada, 12146 and 12147.
France: Bibliothèque nationale, Cabinet des estampes (MG 7,1, C); photographs, 1729,3 pages.
Regulation concerning the manufacture of 400,000 livres of card money for Canada, Marly,
March 2,1729,2 pages. Plate illustrating various examples of card money signed by Beauhar-
nois and Hocquart, 1729, 1 page.
Minet (MG 18, B 19); original, 1684-1685, 138 pages. Diary of the engineer and cartographer
Minet relating to René-Robert Cavelier de La Salle's explorations of the Mississippi and the
Gulf of Mexico. The first part (60 pages) is an account of La Salle's travels between 1678 and
1682. Minet did not take part in these expeditions, but based his account on what he was told
by two of La Salle's travelling companions, Barbier and Nicolas de La Salle. The second part
(78 pages) concerns La Salle's last expedition from 1684 to 1687. Minet participated only in
. the first part of the trip; he returned to France in 1685. The diary ends with a series of accusatory questions directed at La Salle.
^JoiCLps ^rdL^ vu-   éfrvtad&u-—
par dedw*i  u/ far*/ AM&kK
Ow   &  fia—
ÛC1AM  I c
OMVfltts     i
First page from the Minet journal. (C 116609)
Ramezay, famille (MG 18, H54); originals, n.d., 1553-1913,40 cm. Correspondence, n.d., 1719-
1805; notarial records, n.d., 1553, 1666-1794; legal documents, n.d., 1707-1763; accounts,
n.d., 1710-1788, 1804; bills of exchange, 1729-1764; documents relating to properties owned
by the Ramezay family, n.d., 1710-17%; documents relating to the Ramezay family, n.d.,
1559-1913; documents relating to family activities in the army in France and in New France,
n.d., 1657-1755. Acquired through a grant from the Minister of Communications under the
Cultural Property Export and Import Act. PUBLIC ARCHIVES REPORT 1980 1981
Q  §  1   ?  •'
1:1 : *1111>
Spain: Archivo de la Real Chancilleria de Valladolid (MG 10, F3); microfilm, sixteenth century,
7 reels, K-126 to K-132. Documents regarding fishing in Newfoundland.
Spain: Archivo General de Simancas (MG 10, F 7); microfilm, sixteenth century, reel K-133.
Documents regarding fishing in Newfoundland.
Control — A number of finding aids were prepared or checked in order to make documents more
accessible to researchers. Particular mention should be made of the analytical inventories describing 104 collections relating to seigniories in MG 8, F as well as the analytical inventories of the
following collections: Estèbe-Fargues, maison (MG 18, H 53); Hôpital-Général de Québec (MG
17, A 11); Hôtel-Dieu de Québec (MG 17, A 10); Nouvelle-France: Correspondance officielle
(MG 8, A I ); Nouvelle-France: Ordonnances des intendants (MG 8, A 6).
Other finding aids have also been prepared for this section, including inventories of the following collections: Congrégation des Clercs de Saint-Viateur, Documents conservés dans divers
dépôts d'archives au Canada (MG 17, A 26) by Father François Prud'homme, es.v.; France:
Archives de la Marine, Série A2, Actes du pouvoir souverain (MG 2) by Miss Nelly Lacrocq;
France: Archives de la Marine, Série C\ Pêches (MG 2) by Miss Nelly Lacrocq; France: Archives départementales des Pyrénées-Atlantiques (Pau) (MG 6, A 18) by Miss Ray monde Litalien ;
Vatican: Archives of the Sacred Congregation for the Propagation of the Faith (MG 17, A 25) by
Mr. Luca Codignola.
Revision of the inventory of the series Colonies C1 ' A (MG 1) is continuing; volumes 54 to 58
have been analysed. Finally, some shelf lists have been prepared and work on an inventory of
manuscripts prior to 1760 published in various volumes and periodicals has begun.
Conservation — The following collections were microfilmed as a conservation measure and to
facilitate consulation by the public: France: Archives des Colonies, Série B, Lettres envoyées
(MG I); Île-Bjzard, seigneurie de 1' (MG 8, F 138); Ramezay, famille (MG 18, H 54); Saint-Ours,
seigneurie de (MG 8, F 80); Sorel, seigneurie de (MG 8, F 89); Vatican: Archives of the Sacred
Congregation for the Propagation of the Faith (MG 17, A 25); Vatican: Secret Archives (MG 17,
A number of records of transcription have been unbound and boxed as a protective measure.
Public Service — A considerable amount of time was devoted to preparing the first and second
phases of the exhibition on the history of Canada in addition to the time spent answering the
many oral and written inquiries from the public.
BRITISH ARCHIVES—The section is responsible for records and manuscripts deriving from the
British Isles and relating to the Canadian experience.
Acquisitions — Following on the discussions of the last three years, British Archives this year
launched its plan for developing a systematic acquisitions program. The first stage of this program
involves the conduct of a wide-scale inventory by designated region of all records in the British
Isles in repositories and elsewhere which may have some bearing upon the history of Canada.
This year, the three archivists in the section each spent approximately one and a half months in
Great Britain working on the inventory. Excellent progress was made as all of Scotland was
covered and a start was made in northern England. In all, the staff visited or contacted 48 repositories. Work is now proceeding in the section to produce finished entries (totaling about 800 26
in all) and indexing them. It is hoped that a guide to resources in Scotland can be published in
1982, to be followed by guides for other regions. Systematic microfilming based on the information provided by the guide should follow quickly. Arrangements are almost finalized to place an
archivist from Ottawa in London to head the London Office. Such a move is designed to speed the
production of the jnvèntory.
Microfilm of records from two continuing projects were shipped by thé London Office: from ■
the General Post Office, Post 48 series (MG 40 L, 34 reels) and from Dr. Barnardo's Homes, the
"history" or register books of the Marchmont Children's Homes in Canada (14 reels). To further
assist use of the Amherst Papers (1749-1784), a calendar to the series W.0.34 (MG 13,2 reels) was
purchased from the Public Record Office (PRO). The Public Archives has also joined a Commonwealth microfilm purchasing consortium to obtain microfilm of the original correspondence (CO.
721 ) and series registers (CO. 791 ) of the Overseas Development Office, 1918-1925, also from the
Four other acquisitions are of note:
Whaling and sealing vessels' logs. A collection of late nineteenth-century and early twentieth-
century logs kept by Dundee-based whalers plying west Greenland and eastern arctic waters
was purchased at a Sotheby's auction.
John Lees; merchant. Microfilm (A-926) of a journal of a trading trip in 1768 from Montreal to
Detroit and return by water was purchased from the British Library (Add, Mss. 28605).
Louis de Watteville; soldier. Microfilm (K-l 34) of his journal and family papers, 1801-1836, relating principally to the formation of the de Watteville regiment and its service in the War of
1812, was acquired from the Bibliothèque militaire fédérale, Berne, Switzerland.
Graffenreid de Burgistein; soldier. Microfilm of the memoirs of a Swiss soldier who served in the
War of 1812 and settled at Red River was obtained from the Musée d'histoire de Berne.
Inventories — Several months of staff time have gone into the preparation of a revised inventory
for British Military and Naval Records (RG 8). Much further work will be required before the inventory is ready for publication.
Conservation — Extensive work continues to be done on the restoration of the volumes of the
British Military and Naval Records (RG 8), while conservation microfilming of certain series
within the Governor General's Office (RG 7) has continued.
Exhibitions — Considerable time was spent in the selection of items for the upcoming exhibition
on Canada, 1700-1760, and on preparation of captions for items in the earlier exhibition Dreams of
Public Services — Research inquiries have dropped off somewhat from last year's peak. With the
heavy investment of time into the British inventory and with the secondment of the head of the
section to another section for the last months of the year, staff remains hard pressed to deal with
the load.
Staff Changes — Grace H yam succeeded Peter Bower as Chief, British Archives, in April 1980.
PRE-CONFEDER ATION ARCHIVES — The section is responsible for the records of colonial
governments, 1760-1867, corporate records and private manuscripts accumulated in and relating
to the colonies which became Canada, and provincial and local records after 1867. Staff shortages
in recent years have limited the application of effort to two areas of special concern: religious archives and records relating to native peoples. PUBLIC ARCHIVES REPORT 1980 1981
During 1980 the clerical position was restaffed after only a short vacancy. By maintaining a
strict control over quality and detail in processing, it was possible to accession, arrange and describe to a minimum level most of the material acquired during the year and to prevent any significant growth of backlog. Areas of emphasis were conservation — through protective microfilming, withdrawal of originals from circulation and reboxing — and the production of specialized
publications and finding aids which will ultimately reduce the reference workload. While the constantly increasing volume of reference demand has not been paralleled by any increase in manpower, the reduction in the quality of response possible has been to some degree offset by the improvement of finding aids, inventories and other descriptive guides. Little active acquisition has
been contemplated, so that what is received can generally be processed within the year of arrival.
Concern for efficiency and the quality standards of the division led to revival of an ad-hoc
committee to produce a new procedure manual. Patricia Kennedy chairs it and has contributed
several of the procedure papers.
Antrobus, Edward William Romer (MG 24, F50- addit.). Letter from J. Window to Antrobus,
1818, regarding personal affairs. Presented in 1980 by W.G. Antrobus of Downsview, Ontario. Diary of E.W.R. Antrobus while ADC to Lord Elgin, recording family life and social
activities, 1842-1852. Acquired in 1981. (3 cm)
By, John (MG 24, A 66). Account books, legal proceedings and ledgers pertaining to the settlement of the By estate, 1859-1900. Presented in 1981 by the Heritage Unit, National Capital
Commission. Associated maps were transferred to National Map Collection. (6 cm)
Hale, John and family (MG 23, Gil 18- addit.). Commission reappointing John Hale as Receiver
General of Lower Canada, 1827. The parchment is unusual, in that it was not recorded by the
Provincial Registrar. Acquired in 1980. (2 pp.)
Kerr, James and family (MG 24, B 167). Correspondence, 1800-1914, relating to family, legal,
political and business concerns of James Kerr, his son James Hastings Kerr and grandson
William Warren Hastings Kerr. Presented in 1980 by James Kerr of Ottawa. The oil portrait
of Hon. James Kerr was transferred to the Picture Division. (20 cm)
Papineau, Louis-Joseph et famille (MG 24,B2- addit.). Certificate attesting to the marriage of
John Try-Davies and Eleanor Ellis Westcott Papineau, 1875, and miscellaneous correspondence pertaining to the family properties at Montebello and Montreal. Presented in 1980 by
Louis-Joseph Papineau of Hudson Heights, Quebec. (10 cm)
Québec: Assemblée législative (MG8, HI - addit.). Additional sessional papers of the legislature,
1955-1977, were added to the series, together with further volumes of the index. (214 reels)
Sewell, Jonathan and family (MG 23,1110 - addit.). Some 130 letters, chiefly from Henry Doyle
Sewell ( 1806-1886) to his parents, 1824-1849, reporting on family affairs, his career and life as
a chaplain in the diplomatic service. Presented in 1980 by Jennifer Slack of Ottawa on behalf
of Mrs. R.A. Silvey of Brock ville, Ontario. (20 cm)
Blundell, Rainford & Company (MG54, No. 74). Pocket ledger kept by Robert Rainford to record
business transactions of his (Liverpool) firm, 1779-1796, relating to the African slave trade
and the West Indies trade in sugar, rum, cotton, wood, etc. Alphabetical lists of bondsmen
given passage to the New World have unexpectedly proven to be a source of information for
genealogists in Canada. Presented in 1980 by Mrs. Ruth M. Turner of Lakefield, Ontario.
Buck, William (not yet accessioned). Waste books of a Gananoque blacksmith, 1854-1862 and
1879-1893, affording a rare insight into the scope of daily work, the repair and manufacturing
facilities available in agricultural communities of Ontario. Acquired in 1980. (332 pp.)
Calcraft, John(MG23, K 18-reelA-UOl). Account books maintained by Calcraft as agent for the
64th, 28th and 67th Regiments, 1758-1762, with some accounts relating to the estate of James
Wolfe. Microfilmed in 1979 from the originals in the custody of George Townshend of War-.,
wick, England, through the courtesy of George M. Schuthe of Ottawa.
Collins, Enos (MG 24, D14- reel A-l 107). Correspondence and related documents concerning the
life and career of Collins, a prominent figure in the business and financial life of nineteenth-
century Nova Scotia. Microfilmed in 1980 from the originals in the possession of Mrs.
R.L.H. Collins in England.
Goring, Francis (MG24, D4- reel H-I). Notebooks, 1790-1803, containing household and farm
expenses, accounts, short stories and maxims. Microfilmed in 1980 from the originals in the
possession of Mary Goring Dann of Penfield, N.Y.
Perrin, Firmin (MG24, D 97). Accounts of flour, saw and grist mills at Berthier-en-Haut, Canada
East, 1849-1863, apparently prepared in support of a legal dispute. Acquired in 1979.
Des Barres, Joseph Frederick Wallet (MG 23, F I - reel A-l 106). Memorials, .correspondence,
maps and associated records of J.F.W. DesBarres relating to his coastal surveys and the publication of the Atlantic Neptune. Microfilmed in 1980 from the originals in the possession of
Mrs. David Micklem of Langleys, Great Waltham, Chelmsford, Essex, England, through the
courtesy of Christopher Terrell of the National Maritime Museum, Greenwich.
Wright, Thomas (MG 23, E14- reel Mr5498). Journal kept by Thomas Wright during his surveys
of the Atlantic coast in association with J.F.W. DesBarres and later as Surveyor General of
P.E.I, in the late eighteenth century. Microfilm acquired in 1980 from the Provincial Archives of P.E.I., with the permission of George Wright of Sherwood, P.E.I., owner of the
Claus, William (MG 19, F I - addit.). A controversial surrender of 15,360 acres of land in
Haldimand County, signed 3 August 1826 by 54 sachems of the Six Nations Indians in favour
of Claus as recognition of his service for 30 years as their Trustee. Presented in 1980 by the
Minnesota Historical Society. (2 pp.)
King-Stewart family (MG 24,1182). Correspondence exchanged among members of the King,
Stewart and related families, 1803-1878. The majority of letters are between Harry King and
his fiancée Margaret Halliburton (Halli) Fraser and provide interesting commentary on
events in Halifax and Windsor, N.S. Presented in 1980 by Charles S.A. Ritchie of Ottawa.
(40 cm)
MacMillan, Archibald and family (MG 24, I 183). Accounts, correspondence and petitions
for land, a charterparty agreement pertaining to emigrant ships and related documents concerning the settlement of Lochaber, Templeton and Grenville Townships, Quebec, 1802-
1832. Lists of emigrants aboard the ships Jean, Helen and Friends, 1802, are included. The
collection throws light on a hitherto little-known settlement venture. Presented in 1980 by
Dr. J. A. McMillan of Vancouver, B.C. (20 cm) PUBLIC ARCHIVES REPORT 1980 1981 29
Pinhey, Hamnett Kirkes (MG 24,114 - addit.). Notebooks, 1821-1829,1837, recording Pinhey's
daily activities at Horace vil le, March Twp., Ontario. The extraordinarily detailed entries
permit reconstruction of life in the Township, where Pinhey was a community leader and unofficial banker, for the diary entries are supplemented by an elaborate series of accounts for
individuals, the sawmill, church, local tolls and agricultural work. Presented in 1980 by
C. Dyson Pinhey of Ottawa. (4 cm)
Wurtele family (MG 24, I 105 - addit.). Additional papers were presented by Concordia
University Library on behalf of the estate of Louisa M. Fair. The diaries, correspondence,
scrap-books, poetry and accounts may be separated into several units following detailed
examination. (40 cm)
Carle ton County, Ontario: Division Courts (MG9, D8-70). Procedure books and related records
of the 4th Division Court, 1874-1957. Presented in 1980 by Mrs. Edna Woods of Ottawa on
behalf of the estate of Archibald Riddel I. (55 cm)
Fitzroy Agricultural Society (MG 9, D 8-71). Minute books of the Fitzroy Agricultural Society,
1899-1937. Presented in 1980 by Mrs. Edna Woods on behalf of the estate of Archibald
Fitzroy Township, Ontario (MG 9, D 8-73). Assessment and collector's rolls, voters' lists,
poll books and correspondence of the municipal government, 1850-1953. Presented in 1980
by Mrs. Edna Woods on behalf of the estate of Archibald Riddell. (7.7 m)
Ontario: Marriage registers^ (MG 9, D 12-reel M-5497) and Ontario: Surrogate Court
(MG 9, D II - reels M*5477 & M-5478). Selected volumes relating to Carleton County, the
Bathurst and Dal housie Districts, copied from originals in the Archives of Ontario. The films
were deposited in 1980 by. the Ontario Genealogical Society, Ottawa Branch.
Prescott &. Russell Counties, Ontario: Division Courts (MG 9, D 8-55 - addit). Procedure book
of the 6th Division court, 1870-1887. Presented in 1979 by Mrs. Walter Kinkaid of Russell,
Ontario. (3 cm)
M il borne, AJ.B. (collector) (MG 24, L 15 - addit.). Additional printed works and some
manuscript material relating to the history of Freemasonry in Canada. Presented in 1980 by
Mrs. A.J.B. Milborne on behalf of the estate. The printed material has been transferred to the
Archives Library. (5 cm)
Ottawa: St. Andrew's Presbyterian Church (MG 9, D 7-35). The Minute Books of Kirk Sessions,
up to the volume currently in use, were transferred for custodial purposes. Access terms
have not yet been set. Received in 1980 from the Church officers. (40 cm)
Society for the Propagation of the Gospel in Foreign Parts (MG 17, B I - addit.). Copies of
material from the documents held in Lambeth Palace Library will supplement holdings with
early Society minutes, 1701-1750, financial records, 1702-17%, and correspondence relating
to Canada, 1704-1826. Microfilm acquired in 1980. (8 reels) 30
Genealogies (MG 25) — New acquisitions
G 304
Paquette family
G 305
Storey family
G 306
Bristol & Saunders families
G 307
Redner family
G 308
Loveless family
G 309
Eagan family
Viollette family
Hodgson family
Harcourt family
Clow family
Stoddart family
Lemieux family
Hall family
Additions were made to several units:
G 283,
Haskett family;
G 38,
ïrmatinger family;
G 158,
Stone family;
G 217,
Ruttan family;
G 105,
Rochester family ;
G 264,
MacGillivray of Dalcrombie family
G 281,
Galbraith family.
2 cm
66 pp.
1 cm
2 cm
32 pp.
121 pp.
7.5 cm
27 pp. & 1 chart
182 pp.
7 cm
67 pp.
66 pp.
36 pp.
Gravelle Collection (MG25, G 271). Transcriptions of the over 500,000 slips of paper containing
Father Gravel le ' s genealogical notes was commenced by volunteers from the Ottawa Branch
of the Ontario Genealogical Society. Without this invaluable volunteer assistance the collection would not be available for consultation for many years.
Ontario Cemetery Recordings (MG 9, D 7-40, addit.). Tombstone inscriptions for an additional
156 Ontario cemeteries were added to the collection. Presented in 1980 and 1981 by the Ontario Genealogical Society. A microfilm copy of many of the cemetery recordings was also
acquired from the Archives of Ontario thereby making this popular collection more widely
available through the interlibrary loan system.
MG24, D96, Levi Stephens. Fire insurance policy, 1833.
MG 24, B 13, Edward James Jarvis. Family correspondence (reel M-1963).
MG24, K60, Joseph-Ignace Mackie. Normal school records, 1860-1862.
MG24, D99, D. & A. Birnie. Business correspondence with P.E.I.
MG 9, D 4, Ontario: Department of Lands and Forests. Index of land records (128 microfiche).
MG 9, B 9, Nova Scotia. Census returns (refilming of earliest records; reels M-5219 and
Gaol Returns, Lower Canada (RG 4, B 21). The returns were sorted in detail and arranged in
chronological order. Consideration was given to reintegration with the Provincial Secretary's Numbered Correspondence (RG 4, C I), from which they appear to have been
separated. PUBLIC ARCHIVES REPORT 1980-1981 31
Heir and Devisee Commission, Upper Canada (RG I, L 5). The reports and records were
arranged in clearer chronological and numerical sequences and the series reboxed for
convenience of handling.
Leslie family papers. Presented by Mrs. John Swettenham of Ottawa, the papers were sorted
and arranged into series of correspondence, business records and estate records relating to
James Leslie (1786-1873) and his family, including the seigneurial lands of this prominent
Montreal merchant, banker and politician. Accessioning is scheduled for 1981.
"S" Series: Provincial and Civil Secretaries' Correspondence, Quebec and Lower Canada
(RG4, A I). Oversize and conserved items which had been shelved separately were reintegrated in proper order or placed in horizontal storage, as appropriate. Notes identifying the
items shelved separately were inserted in the chronological sequence.
Upper Canada records relating to the Rebellion of 1837 (RG 5, series B 36 to B 41, B 43).
The records were reorganized in preparation for protective microfilming. Detailed shelf lists
were prepared in lieu of a finding aid and the inventory entries were revised. The series
includes the major records of the courts martial for Kingston and London and other investigations of suspects.
Finding Aids were prepared for major acquisitions, including the following:
FA 577 King-Stewart family MG 24,1 182
FA 798 Archibald Mac M i I Ian MG 24,1183
FA 1246 James Kerr MG 24, B167
FA 1251 de Vol pi Collection MG 23, G III 34
FA 1264 Enos Collins MG 24, D14
Several specialized thematic guides were prepared to serve particular needs.
FA 1072, Guide to Immigration and Settlement Lists. A survey of early passenger manifests, lists
of immigrants and lists of settlers was completed to answer researchers' demands in this
area. Assistance with the identification, listing and indexing of the various sources is being
donated by Mrs. Joanne Hughes of Victoria, B.C.
FA 1206, Guide to Registers of Births, Marriages and Deaths. Revision of the published
checklist indicated a need to survey sources not currently available on microfilm, to meet the
heavy and increasing demands of genealogical research. The new listing will complement the
revised and reprinted Checklist.
Specialized Shelf-list of Pre-Confederation Holdings. A microfilm shelf-list to serve the
reference needs of the section and to facilitate administrative control was begun.
In the course of adding to existing collections, as a result of protective microfilming, or
through responding to reference problems, a number of existing finding aids were revised,
amended and enlarged.
Conservation — Protective Microfilming — A priority this year was the identification of collections at high risk from heavy handling, resulting in deterioration and damage. A comprehensive
policy governing access for consultation or copying was laid out: in future, only photography will
be permitted. Reader-printer copies from the microfilm can be supplied at the same price as xerox
formerly was. 32
Public Service — Exhibitions — A small display of manuscripts and records concerning relations
between Canada and Mexico was prepared at the request of the Department of External Affairs to
mark the visit of the Mexican President, José Lopez Portillo. The documents were on view at the
L.B. Pearson Building during the first week of June.
Over a dozen originals and numerous facsimiles were loaned to the Market Gallery (City of
Toronto Archives) for an exhibition entitled Black History in Early Ontario, February-March
Publications — The booklet Tracing Your Ancestors in Canada was revised and printed during
the year. The English text, released in 10,000 copies for free distribution in September 1980, required reprinting in February 1981.
A major revision of the Checklist of Parish Registers was completed by Patricia Birkett, the
1975 version being out of print by mid-summer 1980. Complete listings of material were supplied
for all places noted in the description, as cross-references had not proven successful in the past.
More precise breakdowns of contents were included. The advice of the Genealogical Unit staff is
deeply appreciated in this venture.
Review of the text "Suggestions for the Citation of Sources" continued, with a final circulation for comments and updating. The work has been in progress since 1977 and should be printed
during 1981.
The revised text of the Census catalogue was reviewed and commented upon. Details regarding the listing of material in that catalogue and in Finding Aid 300 were discussed with the
Genealogical Unit and the Federal Archives Division.
PRIME MINISTERS ARCHIVES — Research interest in the papers of the prime ministers continues to be high. A variety of researchers including historians, political scientists, journalists and
writers find the prime ministers' papers to be among the most useful sources for their purposes.
This results in many demands being made upon the resources of the section as there are many
questions to answer, papers to arrange and finding aids to produce. The latter occupies most of
the staff time available in the section as the indexing of the Mackenzie King Papers requires that
each item be read and separately indexed. The resultant finding aid is in the form of a computer
printout. It has proven to be a boon to researchers.
The other high priority project within the section involves the arrangement, description and
microfilming of the Right Honourable John George Diefenbaker Papers. This work is carried on
as a co-operative venture with the University of Saskatchewan. Researchers, therefore, will eventually be able to consult the originals at the University or the microfilm copy at the Public
Archives. As Mr. Diefenbaker's papers represent the largest prime ministerial collection, it will
be some years before all the material is processed.
Borden, Robert Laird (MG 26, H). The finding aid for the Family series was completed.
Clark, Charles Joseph (MG35, B 14). Additional papers were received on deposit. (26.7 m)
Coutts, James A. (MG 35, B 14). Several boxes of papers were placed on deposit. (3.19 m)
Diefenbaker, John George (MG 26, M). Microfilming of the first two series» the Pre-1940 and
the Legal series, was completed and the originals transferred to the University of Saskatchewan. The official transfer took place on the occasion of the opening of the Right Honourable
George Diefenbaker Centre when Dr. W.I. Smith, the Dominion Archivist, presented the
finding aid for these two series to the president of the University. PUBLIC ARCHIVES REPORT 1980-1981
William Lyon Mackenzie King, after receiving die Grand Cross of the Order of the Netherlands
Lion from His Royal Highness, Prince Bernhard of the Netherlands. (PA 108056) Coffin of Mackenzie King being transported to Union Station, Ottawa, July 1950. (PA 108057) PUBLIC ARCHIVES REPORT 1980-1981 35
Work then commenced on the PMO series, the 1940-1956 series and the Family series. The
latter will probably be the last series to be transferred as there is family material scattered
throughout the collection. The 1940-1956 series should be finished during 1981.
Staff members spent considerable time assisting with the preparations for the opening of the
Diefenbaker Centre including the mounting of an exhibition with the University.
King, William Lyon Mackenzie (MG 26,J). The preparation of the finding aid for the Primary
Correspondence Series (Jl) occupied fully half the staff time available to the Section. This
year more volumes were indexed than in any previous year. This was due in part to the time
assigned to indexing and to changes that were instituted in the process of preparing the index.
Further changes are contemplated which should result in yet higher production. By year's
end, the primary correspondence was indexed to the end of 1937. It is anticipated that, at the
present rate, this project will require eight more years.
King papers for 1950 including the diary, memoranda and correspondence were opened for
research use. As in past years, the media gave full coverage to the opening of the diary. Particular attention focussed on the events surrounding Mr. King's death in July 1950.
Pearson, Lester Bowles (MG 26,N). Access restrictions were revised and the Pre-1958 series
opened in keeping with a thirty year rule. The Diaries and Personal Papers series is now open
with the exception of the 1952-1955 diary. All Algoma East Constituency files are also open
and a finding aid was prepared.
Trudeau, Pierre Elliott (MG 35, A 7). Additional papers (4 m) were placed on deposit. Some
staff time was required during the year to service the requests from Mr. Trudeau's staff
concerning information contained in the papers.
PUBLIC AFFAIRS ARCHIVES—The Public Affairs Archives is responsible for the acquisition
and description of private papers, and the provision of public service, in the following post-Confederation subject areas: cabinet ministers, members of parliament, political parties and related
political papers; governors general; and military, judiciary, diplomatic and public service collections of national significance.
Baldwin, Jed; member of parliament. Additional papers. (30 cm)
Buck, Tim. Communist Party of Canada. Several letters written to Anton Heinrich.
Co-operative Commonwealth Federation and New Democratic Party Papers. Photocopies of the Western Labour Political Conference minutes, Regina, Medicine Hat and
Winnipeg meetings, 1929-1931. (1 cm)
Croll, David Arnold (b.1900); senator. Consists of working papers relating to consumer
credit, poverty, aging and the financial disclosure bill, 1962-1976. (8 m)
Desruisseaux, Paul (1905- ); politician. Parliamentary archives documenting the political
career of Paul Desruisseaux in the Senate of Canada, 1966-1980. (4.8 m)
Ittinuar, Peter; member of parliament. Election material relating to Canada's first Inuit
member of parliament. (1 cm)
Johnston, Howard (b.1928); politician. Minutes and correspondence relating to the Social Credit
Association of Canada and to the Social Credit caucus, 1949-1968. (6 cm) 36
Kemp, Hon.A.E. (1858-1929); cabinet minister, businessman. Additional papers relating to
Kemp's business and political careers as well as personal matters. The papers provide valuable information on early manufacturing business and on Kemp's relationship with R.L. Borden. Presented by Mr. D'Arcy Proctor through Professor Michael Bliss. (1.5 m)
Kidd, H.E. Personal papers of H.E. Kidd relating to his work with the Liberal Federation of
Canada during the 1940s and 1950s. (2 m)
LaMarsh, Hon. Julia Verlyn (1924-1980); cabinet minister, author, lawyer. Personal papers of
Miss LaMarsh reflecting primarily her work as an author, politician, broadcaster and member of the Royal Commission on Violence. (15.5 m)
Lambert, Hon. Marcel. Papers documenting his political career from 1957 to 1976,
covering his contributions as member of parliament for Edmonton West, his tenure as
Speaker of the House of Commons and his experiences as parliamentary secretary and
cabinet minister in the Diefenbaker Government. (18 m)
Liberal Party of Canada. Additional papers. ( 1.8 m)
MacDonald, Hon. Flora; cabinet minister. Political, personal and family papers have been
donated to the Archives by Miss MacDonald. (20.4 m)
Macquarrie, Heath; senator. Additional papers relating to Sen. Macquarrie's
parliamentary career, (tm)
Marshall, Jack (MG 32, C 51); senator. Papers documenting part of Mr. Marshall's career as
member of parliament for Humber - St. George's - St. Barbe, Newfoundland, 1968-1978, and
as senator, 1978-1980. (9.4 m)
Morrison, James J. (1861-1936); farmer organizer. A sketch concerning the life and times of
Robert Morrison, n.d. (7 pp.)
Nicholson, Alexander Malcolm (b.1900); United Church minister and member of parliament.
Letters and one book received from Dorise Nielsen, former colleague and member of parliament, 1940-1945. The letters were written between 1972 and 1979 when Mrs. Nielsen was a
resident in Peking, China. (4 cm)
Power, Hon. Charles Gavin (1888-1966); cabinet minister. Additional material consisting
of personal correspondence with his wife, n.d., 1907-1917, 1934 and photographs. The bulk
of the letters were written by Power during his First World War service in England and
France. Presented by Mrs. Rosemary Cannon of Quebec City through the Canadian War
Museum. (7 cm)
Progressive Conservative Party. Three additional accessions: headquarter's files (21.74 m);
Caucus Research Office files (9 m); and reports generated by the Caucus Research Office.
(12.9 m)
Riel, Louis (1844-1885); Métis leader. A letter from Louis Riel to Dr. E.P. Lachapelle,
9 February 1878, and three poems, "A mon bon ange", "A Québec" and "La perdrix", were
acquired, 1877-1888. (10 pp.)
Rynard, P.B.; member of parliament. Additional political records and transcripts of
Mr. Rynard's political, medical and personal memoirs. (15 cm)
Saxon, George; soldier. Correspondence and personal papers of George Saxon (Schnuphase),
1897-1964, relating to Alexander of Tunis, Governor General of Canada. (4 cm)
Stanbury, Richard (MG 32, C5); senator. Personal diary and material on deposit. (1.7 m)
Stanfield, Hon. R.L.; politician. Additional papers were received through the Progressive
Conservative Party Research Office. (11.7 m) PUBLIC ARCHIVES REPORT 1980-1981 37
Stewart, McLeod (1847-1926); politician, businessman. Correspondence, photographs,
menus and flyers relating to the Governors General, financial investments and personal
matters, 1853-1933. (20 cm)
Tarte, Joseph-Israel (1849-1907); politician. Two family albums containing press clippings,
letters and photographs were presented to the Archives by Mrs. P.J.S. La Pierre, 1883,18%.
(13 cm)
Beauchesne, Arthur (1876-1959); public servant. Correspondence, memorandums, albums,
lectures, manuscripts and minutes of meetings, 1902-1959, documenting his career as a
lecturer and as clerk of the House of Commons. (3.1 m)
Bush, Edward Forbes (b.1922), airman, public servant. Personal diaries, 1938-1975, including
those covering Mr. Bush's service as a bomb aimer with 6 Bomber Group, Royal Canadian
Air Force in the Second World War and his career as an archivist at the Public Archives of
Canada. (1 m)
Cadieux, Marcel (1915-1981); diplomat. Material consisting of correspondence, personal
diaries, manuscripts and speeches relating to Mr. Cadieux's career at the Department of
External Affairs, 1944-1977. (2.85 m, additional)
Driedger, E.A. (1913- ); public servant. Files relating to his career in the Ministry of Justice,
the I960 Constitutional Conference and as Canadian Counsul General at Hamburg, 1942-
Green, J J.; public servant. A brief history of the International Council of Aeronautical Sciences
written by J.J. Green, 1980. (1 cm)
Haythorne, George; public servant. Additional correspondence, speeches and subject
files relat i ng to the Department of Labour, the Nova Scotia Economic Council and the Prices
and Incomes Commission, 1938-1972. (5.7 m)
Landry, René (1898- ); broadcaster, soldier. Correspondence and internal memoranda
documenting the central ization of services and the move to a new location by the Canadian
Broadcasting Corporation in Montreal, 1959-1964, 1966. (5 cm)
McGregor, Gordon R. (1901-1971); president of Air Canada. Personal and semi-official
correspondence and other miscellaneous items documenting G.R. McGregor's career with
Trans Canada Air Lines and as president of Air Canada were donated by Miss Elizabeth
Buchanan of Montreal. (2.7 m)
Michener, Norah(MG32, G8); wife of Governor General. Correspondence with the Abbé Arthur
Maheux, Mme Madelaipe Fohy-St. Hilaire and Gérard Godin concerning the Alliance
canadienne, I960, 1981. (1 cm)
Montizambert family. An extract of the baptismal registry for Louis Niverville de Montizambert,
1850. (2 pp.)
Nolan, Henry Gratton (1895-1957); judge. Correspondence, photographs and newspaper clippings relating to the Supreme Court of Canada and to the International Military Tribunal for
the Far East, 1936-1957, 1964. (2 cm)
Pigeon, Louis-Philippe (1905- ); judge. Personal papers of the Honourable Louis-Philippe
Pigeon relating to the Supreme Court of Canada and his various professional activities, 1943-
1980. (13.4 m) 38
Reid, Escott Meredith (1905- ); public servant, diplomat. Two additions pertaining to his
published and unpublished writings. (20 cm)
Ritchie, Albert (b. 1916); diplomat. Photocopies of Government of Ireland State Papers relating to
Canada, 1816, 1867, 1922-1923.(1 cm)
Swettenham, John (1920-1980); public servant and historian. Correspondence, manuscripts,
transcripts and tapes of interviews, printed material, speeches and book reviews relating to
Swettenham's career as historian and as a public servant at the Canadian War Museum,
1944-1980. (85 cm)
Thorson, J.T. (1889-1978); judge. Files relating to Judge Thorson's career in the First World War,
as member of parliament, as Chief Justice of the Federal Court, as president of the Single
Canada League and as president of the International Commission of Jurists, 1915-1978, were
presented by Mrs. Gail Low. (15 m)
Bate, William Barrett (1903-1950); army officer. A letter from Captain William B. Bate, Headquarters, 1st Canadian Brigade Group, Italy, 14 April 1944, to Wing Commander Colin G.S.
Strathy, RCAF, Ottawa, Ontario, outlining his experiences in Britain and Italy. (14 pp.)
Brophy, John Bernard (1893-1916); air force officer. Diaries, 1915-1916; scrapbook, 1886-1917;
photographs, 1916; and miscellaneous papers, 1916-1917, of Lieutenant John B. Brophy,
Royal Flying Corps. Transferred from the Directorate of History, Department of National
Defence. (10 cm)
Brown, A. Roy (1893-1944); air force officer. First World War flying log books of Captain
A.R. Brown, RNAS/RAF, covering the period January 1916 to April 1918. Brown was the
RAF fighter pilot initially credited with shooting down the great German air ace, Baron Manfred von Richtofen. Transferred from the Canadian War Museum. (74 pp.)
Chappie, Ann Grade (ca. 1894-1975). First World War reminiscences, sketches and photographs,
ca. 1917-1973, of Mrs. Fulton G. Chappie, a member of the Women's Forestry Corps of
Great Britain, who was attached to the 119th Company, Canadian Forestry Corps, and was
engaged in logging operations on the estate of Lord Rothschild near Wendover, Buckinghamshire, England. (7 cm)
Collishaw, Raymond (1893-1976); air force officer. Correspondence, notes, articles, photographs
and films, ca. 1915-1977. The bulk of the papers consist of research material compiled and
collected by Air Vice Marshal Collishaw and others concerning the British and German air
forces in the First World War. Transferred from the Directorate of History, Department of
National Defence. (3 m)
Ebdon, Frank William (b. 1901); soldier. Additional material including newspaper clippings,
photographs and booklets, ca. 1939-1979, documenting Ebdon's service in the Second World
War and his membership in the Hong Kong Veterans Association. (10 cm)
Evans, George; merchant marine. Correspondence and portions of Mr. Evans' autobiography
Through the Corridors of Hell, chronicling his Second World War experience in the
merchant marine. (15 cm)
Gordon, Melville Burgoyne Kennedy (ca. 1905-1975); army officer. Correspondence, orders,
notes, memoranda, pamphlets, programs, newspapers and newsletters, 1940-1946, 1954-
1955, of Captain, later Lieutenant-Colonel M.B.K. Gordon who served with the Princess
Louise Dragoon Guards, the 12th Canadian Armoured Regiment and the 27th Canadian
Armoured Regiment in the Second World War. (20 cm) PUBLIC ARCHIVES REPORT 1980-1981 39
Gorman, Joseph (1889-1917); naval officer. Additional material consisting of photographs,
correspondence and postcards documenting the flying career of Flight Lieutenant Joseph
Gorman, Royal Naval Air Service. (30 cm)
Green, William James (b. 1875); soldier. Typescript diary, scrapbooks, photographs and
miscellaneous papers, 1899-1914, of William J. Green, documenting his experiences in the
Smith African War. Green saw service in South Africa with "B" Company, 2nd S.S. Battalion, Royal Canadian Regiment. Presented by Mr. J. Fred Green of St. Thomas, Ontario.
(15 cm)
Hare, William Archibald (1878-1972); soldier. W.A. Hare served in the South African War
initially with "D" Battery, Royal Canadian Artillery and later with the Canadian Scouts.
Original pocket diary, 1899-1900, and notebook, 1900, as well as files of correspondence and
newspaper clippings, primarily concerning South African War veterans. Also includes
periodicals, photographs, the South African War correspondence of Henri A. Panet, 1900,
and the First World War correspondence of Pte. James Arthur Hare, 1916-1917. (12 cm)
Jones, William Morgan (b. 1845); riverboat captain. Papers of William Morgan Jones of Ottawa,
one of eight riverboat captains recruited for service with General Garnet Wolseley's Nile
River Expedition, 1884-1885. (3 cm)
Knight, Clayton (1891-1969); air force officer. Correspondence, memoranda, memoirs, newspaper clippings, statistical and financial reports, publications and photographs, n.d., 1939-
1967, concerning the activities of the Clayton Knight Committee during the Second World.
War. Transferred from the Directorate of History, Department of National Defence. (2 reels)
Lay, Horatio Nelson (b. 1903); naval officer. Horatio Nelson Lay entered the Naval College of
Canada in 1918 and embarked on a career in the Royal Canadian Navy which drew to a close
in 1958 when he retired as Rear Admiral and Vice Chief of the Naval Staff. He saw distinguished service in the Second World War as commanding officer of the destroyer H.M.C.S.
Restigouche, as Director of Operations Division at Naval Service Headquarters and then as
commanding officer of the escort carrier H.M.C.S. Nabob. Admiral Lay, has kindly loaned
his draft memoirs for photocopying, as well as a series of photographs. (12 cm)
McGill, Frank (1893-1980); air force officer. Additional papers of Air Vice Marshall McGill concerning his air force career consist of correspondence, n.d., 1918, 1939-1942, 1964-1979, as
well as numerous photographs, booklets and newspaper clippings, ca. 1918-1979. (31 cm)
Mcintosh, Andrew (1816-1906); soldier. Mcintosh's reminiscences of the Battle of Ridgeway
entitled "Personal Recollections of the Fenian Raid June 2, 1866 by one who was there".
Presented by Mrs. Mary Montera of Ottawa. (9 pp.)
McNaughton, Andrew George Latta (1887-1966); military officer and public servant. Family
correspondence principally relating to McNaughton's parents and brother, 1887-1915.
(30 cm)
M acne ill, Isabel Janet (b. ca. 1905); naval officer. One of the senior officers of the Women's
Royal Canadian Naval Service, 1942-1946, Commander MacneilI rejoined the navy in 1954 to
help in the establishment of the new Women's RCN Service in 1955. Consists of newspaper
clippings, programs and miscellaneous manuscript items, ca. 1942-1955, and a booklet The
Regulations for the Organization and Administration of the Women's Royal Canadian
Naval Service, 1942. Presented by Commander Macneill of Halifax, Nova Scotia, through
Mrs. Jean Bruce of Ottawa. (4 cm)
M orison, W.R.; soldier. Military diaries, clippings and photographs from First World War.
(20 cm)
Newcombe, E.F. (d. 1949); army officer. Personal diary of Lieutenant E.F. Newcombe, 21st
Battalion CEF describing his voyage to England and his period of training on the Salisbury
Plain, 5 May 1915-11 July 1915. (1.5 cm) 40
Nicholson, G.W.L. (1902-1980); army officer, historian. Nicholson was author of many books
including one of the volumes of the official history of die Canadian Army in the Second |
World War, The Canadians in Italy, 1943-1945 (1956). As well, he authored the official history of the Canadian army in the First World War, Canadian Expeditionary Force, 1914-1918
(1962). Other books of note include a history of the Royal Regiment of Canadian Artillery,
The Gunners of Canada (2 volumes 1967, 1972) and Canada's Nursing Sisters (1975). In-
eludes a wartime diary, 1944, research notes, correspondence files,'photographs, maps and
booklets, ca. 1950-1979. Presented by Mrs. Edith Nicholson of Ottawa, Ontario. (1.2 m)
O'Brien, William Joseph (1886-1943); army officer. Transcript diary, 1916-1919, of Lieutenant
W.J. O'Brien, 25th Battery, Canadian Field Artillery. (20 cm)
Rogers, Samuel Maynard (1862-1940); militia officer. South African War scrapbook of Major
Samuel M. Rogers containing photographs, newspaper clippings and one letter, 1899-1907.
(4 cm)
Rutledge, Herbert Hugh Carvell; RCAF officer. Commercial air pilot's certificate, 1930-1932,
and three RCAF flying log books, 1928-1934, 1937-1938 and 1940-1%1. (5 cm)
Smith, Douglas M. (d. 1978); airman. Notebook, 1943-1944, kept by Sergeant Smith, RCAF while
a prisoner of war in Stalag VIII B. Newspaper clippings, prisoner of war camp memorabilia,
photographs and two small notebooks, 1942-1971. Presented by the Foot Guards Association
Museum of Ottawa. (5 cm)
Stewart, Robert Gordon (1880-1941); militia officer. Scrapbook of newspaper clippings and
photographs, 1899-1901, 1915, pertaining to the 2nd Special Service Battalion-, Royal Canadian Regiment in the South African War. Stewart later went on to command the 43rd Regiment and helped to raise the 38th (Ottawa) Battalion for overseas service in the First World
War. Presented by Mrs. J.H. Hamilton of Lucerne, Quebec. (4 cm)
Stuart, Ruth (b. 1917); airwoman. Unpublished manuscript, including photographs, of Mrs.
Stuart's service in the RCAF (Women's Division) during Second World War. (719 pp.)
Taylor, Stewart K.; historian, collector. Additional material consists of the First World War
flying log books of James Stanley Beatty (d. I960), RFC/RAF, 1916-1918, and Salter CharJ|
Joseph Askin (1899-1949), RFC/RAF, 1917-1918. Also the First World War flying log book
and reminiscences of Cecil Clarence Marshall (d. 1978), RFC/RAF. (1.5 cm)
Ussher, John Frederick Holmes (fl. 1890-1930); soldier. South African War correspondence of
J.F.H. Ussher, 2nd Special Service Battalion, Royal Canadian Regiment, 1899-1900. Also
included is a two page letter dated 10 June 1915, written by Ussher concerning his experiences at Valcartier military camp and a typescript copy of the diary of an anonymous German
lieutenant of the 127th Infantry Regiment for the period 24 May 1916 - 13 August 1916.
(56 pp.)
Vaux, Francis Leonard (1872-1958); army officer. Five narratives outlining the Vaux family history and the career of Francis L. Vaux, letters, newspaper clippings, photographs, orders,
notes and memorabilia, 1891-1909 and 1873-1938. (I reel)
Walker, Willa (b. 1913); air force officer. Willa Walker was one of the first to enter the newly
created Canadian Women's Auxiliary Air Force, later known as the RCAF Women's Division in 1941. In May 1943 she was promoted to Wing Officer, the first member of the
Women's Division to hold this senior rank. She retired from the service in October 1944.
Four scrapbooks of newspaper clippings and letters, and related material, 1943-1979, were
donated by Mrs. David Walker, St. Andrews, New Brunswick, through Mrs. Jean Bruce of
Ottawa. (14 cm)
Winter, Charles Francis (1863-1947); militia officer. Additional material consists of two daily
diaries, 1880-1883, recording Winter's service in the British army. His unit, 1st Battalion, 7th
Royal Fusiliers served in England and with General Garnet Wolseley in Egypt. Also included
are selections from Winter's scrapbook, 1889-1942, and three photographs. (6 cm) PUBLIC ARCHIVES REPORT 1980-1981 41
Andras, Hon. Robert. Additional (30cm)
Appolloni, Ursula. Additional (1.8 m)
Atkey, Hon. Ron. Additional ( 10 cm)
Beatty, Hon. Perrin. Additional (9.6 m)
Benjamin, Leslie G. Additional (3.9 m)
Blackburn, Derek. (1.8 m)
Broadbent, Edward. Additional (3.3 m)
Buchanan, Hon. Judd. (18 m)
Chrétien, Hon. Jean. Additional (3 m)
Dinsdale, Hon. Walter. Additional (3 m)
Fox, Hon. Francis. Additional (1.5 m)
Gray, Hon. Herb. Additional (8.1 m)
Gwyn, Nicholas. Additional * (7.2 m)
Hellyer, Hon. Paul. Additional (16.8 m)
MacDonald, Hon. David. Additional (30 cm)
Olson, Hon. H. A. Additional (36.3 cm)
Orlikow, David. Additional (60cm)
Reid, Hon. John. Additional (90 cm)
Smith, Dr. W.I. Additional (1 m)
Exhibitions — Gerry Cumming prepared an exhibition on Air Vice Marshall Raymond Collishaw
to mark the transfer of additional Collishaw papers from the Directorate of History, Department
of National Defence. The exhibition coincided with the publication of the Department of National
Defence's first volume of the official Royal Canadian Air Force history.
SOCIAL AND CULTURAL ARCHIVES — The section has acquisition, custodial and reference
responsibilities for all post-Confederation private papers in the social and cultural fields. The acquisition program of social archives is, at the present time, mainly concentrated in the areas of
education, the Arctic and Canadian North, and social sciences on the one hand and women,
sports and recreation, children and youth on the other hand. In the field of cultural archives, the
section is particularly interested in art, literature, theatre and music. During the past year, the
section has acquired 114 collections for a total of 158.86 metres and 17 reels of microfilm. In comparison, 105 collections measuring 129.73 metres and 2 reels of microfilm were acquired in 1979-
Acquisitions — The following is a selection of collections acquired in the three fields over the last
SOCIAL ARCHIVES I (Education, the Arctic and North, Social Sciences)
Arctic Institute of North America (MG 28,1 79, additional). Correspondence and memoranda,
1944-1976, concerning research grants and reports, awards, projects, publications, conferences, and northern development presented through G.J. Thompson of AIN A in Calgary in
1980. (21.3 m)
Canadian Teachers' Federation (MG28,1102, additional). Minutes of annual general meetings,
executive committee and board of directors meetings, 1977-1979; annual general meeting 42
kits, 1950-1980; yearbooks, 1928-1929, 1929-1930; verbatim proceedings of conventions,
1922-1927; handbooks, 1925, 1928-1931, 1970-1980, were presented through M. Moll of the
Canadian Teachers' Federation. (1.2 m)
DePoe, Norman (MG 31, D 112). Correspondence, memoranda, scripts, tape recordings, films,
and videotapes concerning his work as a television broadcaster, news commentator and producer for the CBC, from 1950 to 1980, were presented by Mrs. N. DePoe of Toronto. (1 m)
Oxfam Canada (MG 28, 1270, additional). Files relating to Miles for Millions, appeals for aid,
project information relating to third world countries and correspondence were transferred by
Lawrence Cumming, national secretary, Oxfam Canada. (3.2 m)
Porter, John (MG3I, D 104, additional). Correspondence and memoranda and papers on sociology, 1957-1964, university notes, n.d., 1944, manuscript of his book The Vertical Mosaic,
n.d. Donated by Mrs. John Porter of Ottawa in 1981. (1 m)
Robbins, John Everett (MG 31, D 91, additional). Correspondence, memoranda, minutes of
meetings, reminiscences, circulars and publications for the period 1946 to 1980. They concern Amnesty International, the World Federalists of Canada, the Canadian Coalition for
Nuclear Responsibility, the International Peace Gardens (Manitoba-North Dakota) and the
Canadian Scholarship Trust Foundation. Presented by Dr. J.E. Robbins of Ottawa in 1980.
(40 cm)
Woodside, Henry Joseph (MG 30, C 64, additional). Correspondence, notebooks, diaries,
posters, certificates and marriage registers, 1880-1910. The papers concern pioneer life at
Portage La Prairie in the 1880s, the gold-rush in the Yukon, 1898-1904, the South African
War, 1902, the Canadian Militia and his business ventures. Presented by Mrs. T. Hartley
Hawkins of Ottawa in 1980 and transferred by the National Photography Collection. (15cm)
SOCIAL ARCHIVES II (Women, Sports and Recreation, Children and Youth, etc.)
Canadian Committee on Women's History (MG 28,157). Correspondence, mailing lists, membership surveys, bibliographies, information on research into history of women, 1975-1979.
Presented by the committee through Kathleen McCrone, Windsor, Ontario and Jean
Dryden, Edmonton, Alberta.
Canadian Girls in Training (MG28,1313). Correspondence, minutes, photographs, films, sound
recordings and printed material related to CGIT activities, 1915-1978. Presented by
the Canadian Girls in Training National Association through Fanshun Watts, executive
secretary. (4 m)
Canadian School Sports Federation (MG28,1177, additional). Correspondence, reports, newsletters related to the federation's attempts to promote interscholastic athletics, 1974-1979.
Presented by the Canadian School Sports Federation, Vanier, Ontario, (approx. 3 m)
Canadian Weightlifting Federation (MG 28,1212). Correspondence, minutes, pamphlets related
to federation activities, 1958-1978. Presented by the federation through K. Nesbit, executive
director, Ottawa, Ontario. (3.2 m)
Collard, E.A. (MG 31, D 85). Varied documentation related to the history of Montreal and the
Province of Quebec, ca. 1870-1978. Presented by Mr. Collard, Ottawa, Ontario. (1.8 m)
Gamble, George Alvan (MG3I, K15). Miscellaneous papers and sound recordings related to Mr.
Gamble's involvement in industrial and public relations work, the American civil rights
movement, the Canadian Mental Health Association, the RCAF, the Progressive Conservative Party and the Baptist Federation of Canada, ca. 1930-1980. Presented by Mr. Gamble,
Ottawa, Ontario. (2.5 m) PUBLIC ARCHIVES REPORT 1980-1981 43
National Council of Women (MG 28, I 25, additional). Correspondence files, 1965-1972, and
publications related to the International Council of Women, ca. 1900-1970. Presented by the
council through Pearl Dobson, secretary. (2 m)
Royal Canadian Legion (MG28,1298, additional). Pamphlets, programs, photographs related to
the Royal Canadian Legion Vimy and Battlefields Pilgrimage, July 1936. Presented by
J.E.A.J. Lamy, dominion secretary, Royal Canadian Legion, Ottawa, Ontario. (4 cm)
Russell, Dr. Olive (MG 31, K 13). Correspondence, published material and clippings related to
Dr. Russell's work with the Canadian Women's Army Corps and Veterans Affairs department in World War II and psychological study of aging and euthanasia, ca. 1930-1978.
Presented by Dr. Ruth Roettinger, Chevy Chase, Maryland, (approx. 2 m)
Union canadienne des raquetteurs (MG 28,1317). Minutes and correspondence dating from 1907
to 1976. Presented through Mr. J.-B. Laurier, Hull, Quebec. (2 m)
Unitarian Service Committee of Canada (MG 28,1322). Minutes, circulars and fund-raising and
public relations records, 1945-1975. Presented by the committee through Dr. Lotta
Hitschmanova, executive director. (2.4 m)
Vanter Institute of the Family (MG 28, 1117, additional). Miscellaneous manuscript material
related to the institute's publications and public relations, 1965-1976. Presented by the
institute through Suzanne Campbell, Ottawa, Ontario. (3.6 m)
Canadian Artists' Representation (MG28,1213). Minutes and proceedings of the meetings held
during national conventions for 1971-1979. Printed material including copies of a newsletter
and CARFAC News for 1973, 1976-1980. Cassette tapes of the national convention held in
Ottawa during April 1980 have been transferred to the Sound Archives. Presented in 1980 by
the national office of CARFAC in Winnipeg, Manitoba. (20 cm)
Canadian Conference of the Arts (MG 28, I 189, additional). Additional administrative and
financial records, office files and printed material related to the organization's work, 1971-
1977, were presented by the CCA, Ottawa. (2.2 m)
Canadian Crafts Council (MG 28,1274, additional). Additional correspondence, memoranda,
minutes, administrative files and printed material related to the council's activities, 1977-
1978. Correspondence, memoranda, minutes, reports and printed material related to Canadian participation in the World Crafts Council, 1964-1975. Presented by the CCC, Ottawa.
(2.8 m)
Canadian Writers' Foundation (MG28,156, additional). Files concerning directors and donors
of the Canadian Writers' Foundation; correspondence relating to financial appeals for the
CWF inquiries; miscellaneous financial records. Presented in 1980 by Dr. Don Thomson of
Ottawa, honorary president of the CWF. (80 cm)
Gass, Ken (MG 31, D 98, additional). Ken Gass presented correspondence, memoranda and
printed material, 1974-1980 related to his career and his association with the Factory Theatre
Lab in Toronto. (20 cm)
Le Groupe de la Place royale (MG28,1319). Material consisting of correspondence, reports, tour
itineraries and printed documentation, 1966-1977, was presented by Le Groupe de la Place
royale, a modern dance troupe formed in Montreal in 1966 and located for the last several
years in Ottawa. (1.8 m)
Hirsch, John Stephen (MG 31, D 81, additional). Alphabetically arranged files containing correspondence, notes, typescripts, printed and other material, n.d., 1967-1979, were transferred to the PAC by Toronto director, John Hirsch. (I. I m) 44
St hull, John Joseph (MG31, D5, additional). Working papers and notes for his books The Great
Scot: A bibliography of Donald Gordon; Ontario Since 1867; Edward Blake; Rebellion: the I
Rising in French Canada 1837 and Laurier were acquired from Mrs. Hélène Schull of
Rosemere, Quebec. (7.8 m)
Scott, Francis Reginald (MG 30, D 211). Series I of.the papers of F.R Scott, lawyer, poet and
professor, was received from Professor Scott. (7.8 m)
ECONOMIC/SCIENTIFIC ARCHIVES — The section has acquisition, custodial and reference
responsibility for post-Confederation private manuscripts in the economic and scientific fields.
Acquisition programs have been established for Business, Labour, and Science and Technology.
In the business program emphasis was placed on the arrangement and description of material
with excellent finding aids being produced for several important collections including the Canadian Marconi Company and the Toronto Board of Trade. A review of the acquisition mandate in
the business area was also undertaken. The need to extend advisory services to businesses wishing to establish their own archives was identified as an important priority.
During the year accent was on change in the labour program. Nancy Stunden resigned her
position as labour co-ordinator and was replaced in May 1980 by Dan Moore. Her outstanding
contribution to the development of the program during seven years at the Archives is very much
appreciated. Her good work is being continued by her successor with notable success.
In science and technology more time was devoted to control work but acquisition activity,
particularly in the engineering field, was pursued with good results. A highlight of the year was the
opening in June 1980 of the exhibition Canadian Medical Archives, a joint effort of the Hannah Institute for the History of Medicine, the Royal College of Physicians and Surgeons of Canada and
the Public Archives.
Major Acquisitions
Beach Foundry Limited. Dating back well into the nineteenth century, this Ottawa business was
a significant foundry and, more recently, an appliance manufacturer. Recently closed, its operations will be continued at other plants of the Canadian Admiral Corporation. Two accessions were received from Admiral, consisting of trade catalogues, subject files, ledgers and
other financial documents and a number of property appraisal reports, covering the period
1908-1973. (3.35 m)
Churchill Falls (Labrador) Corporation Limited. The corporation was formed to develop the
hydro-electric potential of Churchill Falls in Labrador. This project was begun in 1967. Six
additional transfers were received from the corporation this year. Included are legal, financial and subject files, technical and other project documents, and photographs for 1960-1975.
(16.55 m)
Duncan, James S. (1893- ). Five additional transfers were sent by Mr. Duncan. Among the
items are correspondence, diaries and biographical notes for 1920-1956. (6 cm)
Scully, Vincent W. (1900-1980). V.W. Scully had a distinguished career in the Federal Public
Service,' serving as president of Victory Aircraft during World War II and as deputy minister
of the Departments of National Revenue and Reconstruction and Supply in the immediate
post-war period. In 1951 he left to accept a senior post with the Steel Company of Canada,
where he remained until 1971, resigning as chairman of the board. His papers were presented
by Kevin Scully. Notable are letters from political figures. (7.5 cm) PUBLIC ARCHIVES REPORT 1980- 1981 45
Sifton, Clifford. The papers of Clifford Sifton, fourth son of Sir Clifford Sifton, were donated by
Michael C. Sifton of Button ville, Ontario. The papers relate to Sifton ' s career as publisher of
the Regina Leader-Post, Saskatoon Star-Phoenix and Manitoba Free Press, and as director
of numerous radio and television stations and other enterprises. (2.7 m)
Toronto Board of Trade. An additional accession was received from the board in 1980. Its contents include council minutes and executive committee minutes, 1960-1974, and reports to
council, 1961-1974. (2 m)
American Federation of Labour: The Samuel Gompers Era. This important collection consisting
of 144 reels was purchased from the Microfilm Corporation of America. From the 1890s until
the beginning of the industrial union movement in the late 1930s the AFL was the dominant
force in the Canadian labour movement.
Canadian Labour Congress (additional). In addition to the textual documents, the CLC donated
900 reels of microfilm. These records document all aspects of the CLC s activities from the
late forties to the seventies. (8.1 m)
Canadian Union of Public Employees (additional). The Archives received additional records
from CUPE. They include executive officers' files and the files of the Organization,
Research and Public Relations Departments. (11.7 m)
Communications Union of Canada. This now defunct union donated its national office files to the
Archives. (9 m)
Forsey, Eugene (additional). Eugene Forsey donated papers covering his entire career. They also
include material from other members of the Forsey family. (5.4 m)
International Union of Electrical, Radio and Machine Workers. The IUE designated the Public
Archives of Canada as the repository for its historical records. The union donated its national
office records from the sixties and seventies and a small amount of material from the forties
and fifties. (14 m)
Kaplansky, Kalmen (additional). Kalmen Kaplansky donated records documenting his lengthy
career in the labour movement, his political activities, his work in the Jewish community and
his work with various human rights organizations. (1.3 m)
MacMillan, John F. (Lofty). Lofty MacMillan donated files relating to his activities as director
of organization for CUPE and his career in the labour movement. (3.6 m)
Textile Workers Union of America (additional). Additional records were received from the national office primarily from the late sixties and early seventies. The Greater Cornwall Textile
Joint Board and several of its locals donated their historical records covering the period from
1936-1969. (19.9 m)
United Rubber, Cork, Linoleum and Plastic Workers of America. The national office designated
the Public Archives as the repository for its historical records. The Rubberworkers donated
records which include convention proceedings, subject and local union files. (6.9 m)
United Steelworkers of America (additional). Several accessions of records were received. They
include files of the Education and Welfare Department and scrapbooks from the forties and
fifties. (2.1m)
Walsh, William (additional). Bill Walsh donated records documenting his career as a union
negotiator, his resignation from the United Electrical Workers and from the Communist
Party of Canada. Microfilm of correspondence of Bill Walsh and Dick Steele during their
internment under the Defense of Canada Regulation was acquired from the Multicultural
History Society of Ontario. (20 cm) 46
Armstrong, Dr. Keith. Dr. Keith Armstrong (1909-1976) was a leading authority in the rehabilitation of the disabled. The papers, 1943-1976, consist of speeches and addresses, correspondence and printed material documenting his work with the Saskatchewan government, the
Canadian Council for Crippled Children, and the Canadian Rehabilitation Council for the
Disabled. Presented by Mrs. Keith S. Armstrong. (1 m)
Association of Consulting Engineers of Canada. Additional correspondence, minutes, annual
reports and news releases were presented by the association. (3.9 m)
Bell, Robert. In co-operation with the Public Archives Library a collection of manuscripts and
printed material were examined, evaluated and purchased. (5 m)
Bereskin, Abe. Unpublished autobiography primarily relating to his work as a surveyor. Records,
1957-1968, on the work of the Saskatchewan Surveys Branch. Presented by Mr. Bereskin.
(5 cm)
Canadian Institute of Mining & Metallurgy-Ottawa Branch. Organizational records were
presented by the institute. (1.5 m)
Eaton, Milton, P. Eng. A paper on his contribution to boiler and heating system technology was
donated by Mr. Eaton. (18 pp.)
Electrochemical Society Incorporated. A meeting was held with the executive of the Ontario-
Quebec section and an agreement for the transfer of the society's historical records was
Faludi, E.G. The papers of E.G. Faludi, town planner, were donated by the Faludi family. (3.9m)
Federation of Medical Women of Canada. In a ceremony in Dr. Smith's office, Dr. Enid MacLeod, archivist of the federation, signed an agreement officially designating the Archives as
the repository for the federation's archives. The papers have been received. (2 m)
Groves, J. Walton; ornithologist, mycologist. Records of his activities as a bird-watcher in
Ottawa and surrounding areas, 1943-1970. Also included is a manuscript article on his work
by D.F. Brunton, naturalist. (10 cm)
Henderson, Gordon, P. Eng. Additional chapters of Mr. Henderson's unpublished autobiography were received to cover the period up to 1945. (5 cm)
Kingston Family. Detailed record of observation of A.G. Kingston and his daughter Lois R.
Kingston, ornithologists in the Ottawa area. The collection spans the period 1889-1972 with
breaks. (10 cm)
McCrory, James Alexander, P. Eng. A collection of addresses, papers, photos, publications and
medals was presented by Dr. McCrory's daughter, Mrs. J.B. Reynolds of Toronto. They
relate primarily to Dr. McCrory's work with the Shawinigan Water & Power Company.
McLean, Harry Falconer. Material relating to the career of H.F. McLean, a contractor who
undertook a large number of major construction projects during the inter-war period, was
presented by Joe J. McNally of Hamilton. The collection includes a large number of photographs and a set of taped interviews. (28 cm)
Melson, John Waller, P. Eng. Papers relating to Melson's work on the Alaska-B.C. Boundary
Survey from 1904 to 1910. Presented by M. Louise Boddy of Willowdale, Ontario. (8 pp.)
Merrilees, Andrew.Manuscript material was identified and transferred to the Archives. It is
being stored pending clarification of its status by the executors of the Merrilees estate. PUBLIC ARCHIVES REPORT 1980-1981 47
Ross. Dr. John. Correspondence, offprints and memoirs related to his career as an M.D. specializing in paediatric research and his work as a amateur painter of considerable note, were
presented by Dr. Ross.
Sims, Henry Augustus. In co-operation with the National Map Collection, diaries, notebooks and
correspondence of H. A. Sims, an architect who practiced in Ottawa, 1858-1866, were loaned
for microfilming by his grandson Dr. H. A. Sims of Ottawa. (18 cm)
Soaring Association of Canada. The executive of the association agreed to designate the
Archives as the repository for its historical records. A member of the association will assist in
the arrangement of the collection.
Tuttle, Arthur Carman. Working journals of A.C. Tuttle, a topographical engineer with Energy,
Mines and Resources were transferred from the National Map Collection. The journals
describe the early use of helicopters in topographical surveying, 1950-1954. (12 cm)
ETHNIC ARCHIVES — As the result of several staff vacancies and various extraordinary
demands placed upon its resources, the section was forced to curtail all discretionary activity respecting acquisitions, control and public service during the past year. This was also done to ensure that the section would be able to discharge its primary responsibilities in the documentation
of Canada's multicultural heritage.
The section's acquisition of the Likhachev-Ragozin-Mathers Collection was widely reported
in the media and, as a consequence, generated much interest on the part of the general public as
well as within the academic and genealogical research communities. This collection broadly represents the concerns of its joint compilers, Sergei Likhachev, Konstantin Ragozin and Harry
Mathers, all of whom were at one time members of Imperial Russia's consular corps in Canada. In
keeping with their interests, they assembled a vast collection of records relating to all aspects of
immigration, settlement, social adjustment, military service, cultural and religious affairs of east
Europeans in Canada. Nor did they neglect to document the nature of Russo-Canadian relations
in such matters as fisheries, trade and commerce, wartime co-operation and Canada's participation in Russia's Civil War. In that respect, this collection can provide scholars with much new evidence relating to Canada's purposeful emergence into independent nationhood during the crucial
period between the turn of the twentieth century and the early nineteen-twenties.
For thousands of Canadians of Armenian, Doukhobor, Estonian, Finnish, Georgian, Jewish,
Latvian, Lithuanian, Mennonite, Polish, Russian and Ukrainian origin, the countless letters,
photographs and related documentation in the collection are the only source for bridging the historical and geographical gap to that time and place where they, or their ancestors, came from.
This collection, once it has been fully arranged and described, will finally enable these Canadians
to learn about their family background and even permit them to see what their forefathers looked
like. They will also be able to discover for themselves the hardships and adversity which their
forebears overcame in making their odyssey from the "Old Country" to the "New World" and,
thereby, the real magnitude of their courage and achievements in their settlement of Canada. In
appreciation of the immense significance of the Likhachev-Ragozin-Mathers Collection to so
many Canadians, the section has committed a major part of its resources to making the collection
available to the public as soon as possible. Even so, it will take several years to complete the project.
The section also participated in several other projects which involved international co-operation and the sense of community among nations. At the beginning of the year, an agreement was
concluded with die Siirtolaisuusinstituutti (Institute for Migration Studies) of Turku, Finland, to
facilitate the exchange of archival information and documentation between Finnish and Canadian
repositories. Then, Dr. Jerry Zubrzycki, chairman of the Australian Ethnic Affairs Council, honoured the section with his visit. He consulted with various staff members, gathering data about
our experience and operations for the benefit of his government which intends to establish a sister PUBLIC ARCHIVES REPORT 1980-1981
A sample of some of the material in the Likhachev-Ragozin-Mathers Collection. (C 113802)
"Ethnic Archives" in Australia. Most recently, Professor Yoko Ohara of the Center for American
Studies, University of Tokyo, spent eight weeks here as a special guest of the Manuscript Division. During her stay, Professor Ohara was accorded the assistance of the section's Asian
specialist to facilitate the completion of her research project on Canadian-Japanese relations. The
section has also explored other avenues of international cultural exchange in order to acquire
documentation relating to Canada.
n the course of carrying out its normal functions, the section was able to acquire, accession
and describe a number of important collections. Finding aids were produced for the records of the
Czechoslovak National Association in Canada and the papers of Stephen Barber and, as well,
several other collections were prepared for appraisal by the National Archives Appraisal Board.
The staff was heavily occupied in providing the public with specialist advice and assistance.
Perhaps the most gratifying result of the year has been the growing support of the ethnic communities to the section's endeavours. Most notable has been the receipt of archival material from
various groups new to the program.
Major Acquisitions
Barber, Stephen S.;\ 958-1975. Minutes, financial statements, correspondence and other records
of the Canada-Israel Chamber of Commerce and Industry, which Dr. Barber founded in
1961. Presented by S.S. Barber, Montreal. (2 m)
Bosa, Peter; 1976-1978. Minutes, financial statements and correspondence relating to the Italian
community's organization of the Freuli Earthquake Relief Project. Presented by Senator
Peter Bosa. (10 cm) PUBLIC ARCHIVES REPORT 1980-1981
Canadian Lutheran World Relief; n.d., 1946-1977. Financial records, minutes, correspondence
and other files of Canadian Lutheran World Relief, an organization which assisted the immigration to Canada of displaced persons and others from central and eastern Europe.
Presented by CLWR, through the courtesy of George Keil, Winnipeg. (6.09 m)
Chinese (Nationalist) Consular Records; 1923, 1931-1948. Correspondence, registration forms,
membership lists and printed material from the Chinese (Nationalist) consulates in
Vancouver, Winnipeg and Ottawa. Presented by Mr. Norman Render, Ottawa. (1.3 m)
Exton, Eric; 1907-1980. Personal papers, scrapbooks and correspondence relating to Eric
Exton's business affairs and activities in the Jewish community. Presented by Eric Exton,
Toronto. (60 cm)
Jaworski, Adam; 1959-1974. Correspondence, press clippings, memoranda, notebooks and book
relating to Adam Jaworski's activities as an officer in the Polish ai r force during World War II
and his later career as an economic advisor with the Air Transport Board of the Department
of Transport. Presented by Mrs. Ewa Jaworska, Ottawa. (3 m)
Kossar, Vladimir; 1914-1968. Correspondence, memoranda, pamphlets and other material
relating to Mr. Kossar's activities in the Ukrainian National Federation of Canada and the
Ukrainian Canadian Committee. Presented by Alma Bilak, Oakville. (3.5 m)
Levinter, Isadore; n.d., 1930-1980. Personal papers of I. Levinter, a barrister and solicitor active
in the legal community of Ontario and in Jewish affairs. Presented by the family of the late
Isadore Levinter, Toronto. (1.8 m)
Magyar, Élet; n.d., 1957-1977. Financial journals, correspondence, reports and other records
of the Magyar Élet, a Canadian Hungarian newspaper published in Toronto. Presented by
Andrew Laszlo, Toronto. (25.17 m)
Sailà, Vilho; n.d., 1939-1978. Notebooks, manuscripts and miscellaneous notes as well as other
papers of V. Sàilâ, a-labour activist in the Finnish Canadian community. Presented by the
Finnish Organization of Canada through the courtesy of Helen Tarvainen. (5 cm)
Sointulan Nuoriso Liitto (Soin tula ,B.C.);\ 922-1925. M i n u te boo k of the Soi n t u I an Nuoriso Li it to
(Sointula Young Workers' League). Presented by the Finnish Organization of Canada
through the courtesy of Helen Tarvainen. (1 cm)
Ukrainian Fraternal Society (Windsor, Ont.); 1930-1976. Including correspondence, minutes of
meetings, regulations and by-laws, photographs, lists of members, various publications by
the society and material relating to conventions and other annual meetings. (63 cm)
Ukrainian National Government-in-Exile; 1935-1965. Including correspondence with UNGE
representatives in western Europe, North and South America, press clippings, memoranda,
notebooks, project proposals, lists of medal and award holders, notes on various international political conferences and unions, notes on military affairs, biographies of Ukrainian
officials and military officers. (1.7 m)
Weiner, Benjamin Mark; 1903-1979. Personal papers as well as correspondence, memoranda,
notes and publications relating to B.M. Weiner's involvement in the educational, religious
and intellectual life of the Jewish community of Montreal. Presented by Mrs. B.M. Weiner,
Montreal. (20 cm)
Staff Notes — The section's chief, Walter Neutel, was seconded to other duties for most of this
year and his responsibilities were assumed by other members of the staff. Lawrence Tapper was
appointed the Jewish, Mediterranean and southern European specialist and Myron Momryk the
new eastern European specialist in Ethnic Archives. Other new staff members to this section
included Janet Seaman and Dr. George Bolotenko. 50
REFERENCE ROOM—The Reference Room section is responsible for all reference tools entering the Reference Room with special emphasis on finding aids and card indexes. The responsibility includes the co-ordination of research services in the Reference Room and the registration of
researchers. Staff of the Reference Room process, file and update reference tools and provide a
reference service. The Reference Room section co-operates with othet responsibility centres of
the Manuscript Division to produce finding aids on microfiche and to ensure the availability of
inventory entries of Manuscript and Record Groups of the division, as well as thematic guides.
Finding Aids — A total of 223 finding aids were processed this year including 97 new ones, 121
revised ones, a finding aid for material on deposit and 4 preliminary finding aids.
Series IV, Finding Aids on Microfiche, was prepared. A total of 142 finding aids containing
approximately 8,500 pages of text were microfiched. Also prepared was a list of finding aids
included in Series IV and a new alphabetical and numerical list of all finding aids microfiched in
Series I to Series IV.
Thematic guides are reference tools which provide detailed description of archival sources
on specific topics of research or specific types of records. Procedures have been set in place to
update the guides on a regular basis. The accession control record is the vehicle through which archivists may recommend additions to the existing 17 thematic guides.
To reduce unnecessary repetitive*work, clerical staff of the Reference Room have begun to
produce some finding aids directly from the documents. These finding aids take the form of file
lists and are arranged according to a standardized layout of four columns: volume number, file
number, descriptive file title and outside dates. This procedure eliminates one clerical step in the
production of finding aids — the preparation of handwritten lists from which a typist types a finding aid.
The thematic guide "Seigneuries: Présentation des fonds contenant de la documentation/
Seigniories: Guide to Sources" was revised. The introduction and the body of the finding aid were
updated from 1977 to 1981.
A report for the period 1977 to 1980 on the production of finding aids was prepared. This
report includes the extent of collections or units described in the finding aids.
A study was undertaken to determine the feasibility of translating finding aid introductions
into the alternate official language.
Indexes — A total of 370 new and 183 revised inventory entries and accompanying main entry
cards were filled.
The General Index is an alphabetically arranged card index containing nominal, geographical
and subject cross-references to the contents of many of the collections of the Manuscript Division. There are card indexes giving volume and page numbers; there are also card indexes referring the researcher to the finding aids of collections. A total of 13,800 cards were filed into the
General Index including card indexes to 74 finding aids.
Staff of the Reference Room drafted a nominal index to records relating to the Rebellion of
1837 Treason Trials (RG 5, B 36 to B 41 ).
The Upper Canada Land Index was enriched with 184 names of petitioners in Westminster,
1810 (RG 1, L 3, vol. 525 A). Another 82 cards were added bearing the call number (RG I, L3, vol.
435, R 19/23).
Registration of Researchers—Researchers using the holdings of the division are required to register and obtain a research pass. This research pass is currently available in any one of 4 divisions PUBLIC ARCHIVES REPORT 1980-1981 51
and is valid in 4 divisions. For the fiscal year 1980-1981 there were 3,642 new or renewed registrations; 4,601 oral inquiries at the reference desk and 2,939 oral inquiries at the registration desk.
The small decrease in the number of researchers registering to do research in this fiscal year was
probably caused by the clerical strike in late September and early October. The number of oral
inquiries remained about the same as last year.
Reference Room Activities — With the continued high growth in the Manuscript Division of all
forms of descriptive or reference tools some additional furniture was needed to house new finding
aids and the evergrowing General Index. At the same time statistical analyses of growth of reference tools, and studies of wordprocessing equipment were undertaken. It is expected that
wordprocessing equipment will be acquired in the next fiscal year.
The permanent reference desk roster of 15 persons was altered to take account of departing
staff and to bring to the reference desk experienced and senior archivists.
The Chief of the Reference Room participated in an interdi visional committee to prepare a
booklet for the eight divisions of the Archives Branch entitled "Research Procedures and Regulations at the Pu