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Public Archives Canada annual report 1977/1978 Public Archives of Canada 1979

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Array I*
Public Archives      Archives publiques
Canada Canada
annual
report  i*
Public Archives     Archives publiques
Canada Canada
annual
report
1977 /1978 ©Minister of Supply and Services Canada 1979
Cat. No.: SA1-1978
ISBN:  0-662-50274-4 Contents
Introduction
1
Records Management Branch
5
Headquarters Records Centres Division
6
Regional Records Centres Division
13
Office of Records Management Services Division
17
Archives Branch
23
Manuscript Division
25
London Office
55
Paris Office
56
Public Records Division
56
National Map Collection
68
Picture Division
82
National Photography Collection
95
Public Archives Library
105
National Film Archives Division
110
Machine Readable Archives Division
123
.Administration and Technical Services Branch
129
Branch Secretariat
129
Policy and Program Development
129
Office of Reprographic Development
130
Administrative Services Division
131
Financial Administration Division
132
Personnel Division
133
Technical Division
136
Exhibition Services Division
146
Information Services Division
151  Introduction
In the present period of restraint, the program of the Public Archives of
Canada has been carefully reexamined. There is no doubt that its records
management program contributes to economy and efficiency in the departments
and agencies, and is completely in line with government policy. The cultural role of
the Archives in the preservation and use by researchers of the records of Canadian
experience is an essential element of the national policy concerning our national
heritage. It is still possible to operate in those areas at a somewhat reduced level,
but because of the uniqueness of archival materials, acquisitions have to keep
steadily increasing, because the alternative to acquisition would usually be loss or
destruction of archival material thus creating a permanent gap in the nation's
memory.
Studies and new or proposed legislation will have an impact on the programs
of the Archives. Especially important is Treasury Board's current task force study
on the management of recorded information which includes records management
and micrography in the federal government. Legislation such as the Canadian
Human Rights Act and the proposed Freedom of Information Act will also have
an effect on archival legislation.
The conditions which were described in the last report still prevail. Increases
in acquisitions as well as in research use continue, but two.serious problems
confront the Archives : on the one hand, lack of sufficient good quality accommodation for a significant portion of the present holdings and for future accessions,
and on the other, lack of additional staff in most areas to properly look after the
increases in acquisitions and researchers. The National Film Archives has been
spared an abortive development. I am happy to report that even though the problem
of proper accommodation has not yet been solved a substantial increase in
resources, both staff and money, has been granted for the implementation of the
program which had been approved by Treasury Board in December 1976. The Film
Archives received, for 1977-1978, an increase of five person-years and $926,000.
An advisory committee to advise the Dominion Archivist on the development of the
Film Archives is expected to be appointed shortly. Although nothing is yet definite,
we have reason to believe that the accommodation problem adversely affecting
most of our activities will be alleviated during the coming year, at least for the
immediate future.
The Advisory Council on Public Records, which includes records managers
and representatives of professional associations of scholars, has been active in the
last year and is expected to play an even more significant role in the future.
A highlight of the last year was the visit of the Queen and Prince Philip to the
Archives on 16 October 1977. Her Majesty officially opened the exhibition of the
portraits of the Four Kings, Five Nations Indian Chiefs who visited the Court of
Queen Anne in 1710. The exhibition included a Bible and a silver communion
service which were presented by Queen Anne in 1711 and were reunited for the
first time since the American Revolution. Four Mohawk chiefs and their wives were
presented to the Royal couple. 2 PUBLIC ARCHIVES REPORT 1977-1978
The reports of the branches which follow indicate that despite the constraints
of staff and space satisfactory progress has been achieved in the wide range of
activities of the Public Archives.
Records Management Branch — The need for the services of regional records
centres is increasing with the decentralization of the operations of most government departments. A new records centre was opened in Edmonton on 22
November 1977 and operations in Toronto will be transferred to a new, much
larger building in April 1978. The net holdings of the Branch occupy more than
365,760 metres of shelving and nearly 5,000 reference requests are handled every
working day. There is continued progress in the scheduling of EDP records, the
development of a tape library as a service of the Branch and plans for an automated
system of control for personnel records. The Canadian Human Rights Act, Part IV
has significant implications concerning access to personnel records and the Chief
of the Headquarters Records Centres Division has been deeply involved in the
development of procedures and regulations. The role of the Records Management
Branch is being reassessed in the context of the study on the management of
recorded information.
Administration and Technical Services Branch — There has been continued
emphasis on financial administration, concern with a revised language policy and
the development of departmental policies. The new Administrative Policy Committee has been active in this respect, reviewing proposed policies and making
recommendations to the Senior Management Committee. The discovery of redox
blemishes on microfilm led to a study of the problem and a program for remedial
and preventive measures. The Wei T'o System for mass deacidification, which
has been developed during several years?, is expected to become operational within
the next year. There has been an emphasis on quality control in the-Gentral Microfilm Unit, studies on micrographie policy and interest in studies of videodisc
systems for recording information, which has significant potential for the future.
Four major and eleven minor exhibitions were prepared during the year and the
Information Services Division added a section for departmental manuals and
directives.
Archives Branch — The implementation of the Cultural Property Export and
Import Act and liaison with the Review Board has been an important development
during the last year, and has led to significant acquisitions. In July the Secretary
of State on behalf of the Public Archives signed an agreement with the Literary
Executors of the Right Honourable W.L. Mackenzie King, transferring to the
Archives ownership of the diaries and other personal papers and setting access
conditions. Progress continues in the microfilming programs in the Vatican and in
Spain. The Picture Division is expanding its collections of posters and cartoons. The
new curator is completing the cataloguing of the medal collection. After initial
difficulties the 105 mm microfilm program of the National Map Collection is
proving to be successful. The Machine Readable Archives Division is producing its
first thematic guides. The open-stack arrangement for microfilm is proving to be
popular with researchers; often all 27 readers are in use.
National — The annual meeting of the Dominion Archivist with the provincial
and territorial archivists was held in Fredericton in conjunction with the annual
meeting of the Association of Canadian Archivists and the Canadian Historical
Association. Members of the staff participated in professional associations which PUBLIC ARCHIVES REPORT 1977-1978 3
are related to the broad mandate of the Archives including the Association of
Canadian Archivists, the Association des archivistes du Québec, the Society of
American Archivists, the Canadian Historical Association, the Association of
Records Managers and Administrators, the Association of Canadian Map Libraries,
the Canadian Oral History Association, the Canadian Micrographie Association,
etc. National cooperative projects include the Union List of Manuscripts, the Union
List of Maps, the Union List of Photographic Collections and the development of
micrographie standards.
International — Canada was represented at the 17th International Congress
on Archives in Cagliari, Sardinia by François Beaudin, Conservateur des Archives
nationales du Québec, Bernard Weilbrenner, Assistant Dominion Archivist and
Assistant Secretary of the Committee on Archival Development of the International
Council on Archives and Wilfred Smith, Dominion Archivist who as Deputy
Secretary General of the International Council on Archives also attended the
meeting of the Executive Committee in Lyons, France. The Assistant Dominion
Archivist is still Chairman of the Archives Section of the Pan American Institute
on Geography and History. The Dominion Archivist carried out a survey of archives
in New Zealand and prepared a report with recommendations for future archival
development and legislation. The Senior Advisor of the Office of Reprographic
Development, who is President of the International Council for Reprography,
participated with UNESCO in planning a workshop in Africa on reprographic
techniques. The Head of the Picture Conservation Section gave lectures in the
United States and Canada on the preservation of photographs. Other staff members
are active in international associations which include the Fédération internationale
du film (FIAF), the International Federation of Library Associations (IFLA), the
International Association for Social Science Information Services and Technology
(IASSIST), the International Association of Sound Archives. Training in records
management was provided for staff of the national archives of Ghana, Nigeria,
Kenya and Trinidad-Tobago.
Staff — Among the members of the staff who retired during the year were
three of the senior managers of the Records Management Branch. David Shadd
and William Bilsland were heads of the two sections, reference, and accession and
disposal respectively, of the Records Centre Division when it was established in
January 1956. When A.M. Wilms resigned in 1963, David Shadd succeeded him as
Director of the Records Management Branch and William Bilsland became
Assistant Director and Chief of the Office of Records Management Services. During
more than twenty years Dave Shadd and Bill Bilsland have made an important
contribution to the .development of records management in Canada. Lionel
Croteau's service in the Public Archives began in 1942. In 1959 he transferred
from the Manuscript Division to the Records Centre where as Chief of the Regional
Records Centres Division, from 1967 to 1978, he directed the development of our
system of records centres from coast to coast. Another member of the staff who
retired after many years of service to the Department was Dr. Roger Comeau.
Joining the Archives in 1943, he served in several capacities before his appointment as Chief of the Pre-Confederation Section of the Manuscript Division. He
was perhaps best known as an authority on sources for Acadian history. Miss
Juliette Bourque, Chief Librarian since 1942, relinquished that position in order to
complete an important project, the Catalogue of Pamphlets, before her retirement
in 1978. 4 PUBLIC ARCHIVES REPORT 1977-1978
Hugh Taylor, Director of the Archives Branch since 1971 left at the end of
1978 to accept the position of Provincial Archivist of Nova Scotia. He has been
succeeded by Michael Swift, former section head in the Manuscript Division and
Provincial Archivist of New Brunswick since 1972.
Jay Atherton, who has held positions in the Manuscript and Public Records
Divisions and Archives Branch, was appointed Director of the 'Records Management Branch in January 1978. William Potter was promoted to Chief, Office of
Records Management Services.
The following members of the staff received the Queen's Jubilee Medal;
Wilfred Smith, Bernard Weilbrenner, A.C. Taylor, David Shadd, Juliette Bourque,
Robert Gordon and Julia Moore.
Staff and clients were saddened by the death of Norah Story on 5 March 1978.
As a member of the Manuscript Division from 1928, Chief from 1942 to 1960, she
had an important influence on the development of collections and procedures
and incurred the debt of hundreds of researchers by sharing her remarkable
knowledge of sources of Canadian history. Her Oxford Companion to Canadian
History and Literature won a Governor General's award in 1968.
Acknowledgements — The acquisition, preservation and diffusion of the
records of Canadian development is a cooperative effort and I wish to express my
thanks to all those who assisted us, first of all the donors of archival materials, and
friends of the Archives who collaborate in obtaining collections, records managers
and others in the departments and agencies, archival institutions and persons
outside the government. I wish also to thank the many researchers who were kind
enough to express their satisfaction with the services provided by the staff of the
Archives; it is for my staff and for myself a most encouraging reward.
31 March 1978
Wilfred I. Smith
Dominion Archivist Records
Management Branch
Under the terms of the Public Records Order (P.C. 1966-1749 dated 9
September 1966) the Records Management Branch provides a comprehensive
service in its field to government departments and agencies in Ottawa and in
larger metropolitan centres across Canada. This service includes: records centre
storage and reference facilities; advice and assistance in records scheduling and
disposal ; the provision of training courses, printed standards and guides in records
management; records surveys, audits and evaluations; and assistance in other
related aspects of records management, including the federal government's
Essential Records Program. As a result of Treasury Board Secretariat initiatives, it
is expected that the above mandate will come under review during 1978-1979.
During the year there were several changes in the management of the Branch.
The Director, David Shadd, and two division chiefs, W.W. Bilsland (Office of
Records Management Services) and T.L. Croteau (Regional Records Centres),
retired. Mr. Shadd and Mr. Bilsland had been with the Branch since its establishment as the Public Archives Records Centre in January 1956. Mr. Croteau joined
the staff in 1959. At year's end, J. Atherton had succeeded Mr. Shadd as Director
and W.O. Potter had been appointed Chief of Office of Records Management
Services. The position of Chief, Regional Records Centres Division, remained
vacant.
After a lapse of several years, the Advisory Council on Public Records
resumed its regular meetings in March 1978. Established under the Public Records
Order of 1966, the Council advises the Dominion Archivist on policy and operational
matters concerning the management of the records of the Government of Canada.
Membership includes representatives from nine departments, including Treasury
Board, the Canadian Historical Association and the Canadian Political Science
Association. At its first meeting, the Council reviewed the work of several of its
subcommittees, which covered such areas as access to government records,
translation of records management terminology, records management forms and
the classification of records office positions. Future topics for consideration include
disposal of classified waste, the overall mandate of the Public Archives in records
management and proposed records management /archives legislation, and
implications of the Canadian Human Rights Act, Part IV.
Part IV of the Canadian Human Rights Act deals with the protection of personal
information. Proclaimed on 1 March 1978, Part IV establishes limits on the use of
personal information by government departments and agencies, and grants
Canadian citizens the right of access to information about themselves that is on
file. Mr. J.H. Logan of the Headquarters Records Centres Division was delegated
by the Dominion Archivist to negotiate with Treasury Board Secretariat suitable
regulations and procedures to allow effective administration of access to the large
volume of civilian and military personnel records in the custody of the Branch.
Resolution of the various problems is expected in 1978-1979. It is also expected
that during the next year Parliament will deal with freedom of information legislation. Implementation of these two policies, both dealing with access to federal
government records, is forcing the review of the records management mandate
of the Public Archives. PUBLIC ARCHIVES REPORT 1977-1978
D.T.W. Shadd, Director, Records Management Branch, 1966-1977.
Headquarters Records Centres
Division
The event having the greatest impact on this Division during the year was the
proclamation of the Canadian Human Rights Act on 1 March 1978. Part IV of the
Act, dealing with privacy, affects this Division directly. The Division Chief was
appointed Departmental privacy coordinator for the implementation of the Act.
However, during discussions with the Treasury Board Secretariat it soon became
apparent that the involvement of the Public Archives in this legislation was deeper
than anticipated. Therefore, the privacy coordinator was assigned to devote his
full attention to assisting the Administrative Policy Branch and Personnel Policy
Branch officers of the Treasury Board Secretariat in developing policies to clarify
the responsibility of the Public Archives for the millions of personnel records in PUBLIC ARCHIVES REPORT 1977-1978 7
its custody; to resolve internal confusion within departments and agencies
regarding their personnel records programs; and to develop standards and
guidelines in the area of personnel records and administration.
Significant projects initiated during the previous fiscal year were continued
during 1977-1978. Central Magnetic Tape Library System — Phase I and Phase II
studies were completed by the Bureau of Management Consulting on the Division's
behalf. Phase I established the requirement and mandate for this type of service
and Phase II identified the needs and recommended the alternative levels of
service. An operating system study will be required before Phase III (implementation) can be undertaken. It is planned to begin in September or October 1978.
Automation of the Personnel Schemes — During April 1977 a Project Steering
Committee recommended and gained acceptance by the Departmental EDP
Committee for a change in the terms of reference of the operational Project Team.
An analysis indicated that the recommended system had operational flaws. The
Project Team was requested to conduct a Preliminary Survey Study and recommend the best system for operating the various PERSCHEMES. The Team's
reports recommended an online computerized retrieval system. The EDP Committee is awaiting a final report from the Steering Committee before making a
decision.
Redox Blemishing on Microfilm — A study conducted by the Technical
Division ascertained the probable causes of and solutions to this problem. All
microfilm held by the Public Archives must be inspected, reboxed in inert plastic
or metal containers and stored in environmentally controlled conditions. This
program, when resources are approved, will be administered by this Division.
Personnel Scheme for Canadian Penitentiary Services — Negotiations were
completed to initiate this program. The records entry format, levels and types of
services were established. However, implementation of the program was postponed until an automated system for PERSCHEMES has been approved. The
Branch has accumulated over 900 metres of material.
A growing problem of particular concern is that of space. With the accelerated
pace of relocations within the National Capital area and the regionalization of
government operations, the General Records Centre is being pressed to take
additional material from departments. This is occurring at a time when the Division
is cutting into available storage space to accommodate new programs. For
example, the Magnetic Tape Library and microfilm storage areas required the
conversion of two storage rooms with a total capacity of approximately 4,800
metres. The continued intake of personnel and related records requiring long term
retention are slowly squeezing general records storage out of the PARC Annex.
GENERAL RECORDS CENTRE — During the year it was necessary to divert
staff from other sections in order to maintain operations at a high level. The
initiation of the Magnetic Tape Library and Microfilm Storage programs will require
a complete organizational restructuring and identification of additional resources to
cope with the changes taking place in this portion of the records management
program of service to departments. Q.
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TABLE II
Activities of the General Records Centre
1976-1977
Requests  308,624
Interfiles   101,078
Refiles  192,254
Accessions (metres)  16,937
Disposals (metres)  15,389
109,917
+   1,293
40,785
- 60,293
Ï02.758
+ 10,504
14,672
-   2,265
17,582
+   2,193
The number of departments, agencies, boards and commissions serviced
since the inception of the Records Centre is 80, of which 61 were provided services
this year. For the first time, records were accessioned from the Canadian Patents
and Development Ltd.
Numerous meetings were held during the year with government departments
and agencies to resolve operational problems. Veterans Affairs — The department
is scheduled to move to Prince Edward Island and wishes to transfer 700,000
nonrecipient veterans' files to the Ottawa Records Centre.
Supply and Services — The Cheque Redemption Control Division will be
moving to Matane, Quebec. Meetings were held to verify that the last shipment of
cheques to the General Records Centre would be March 1978 and to discuss
operational problems which will result from the relocation. The Superannuation
Division is scheduled to move to Moncton, New Brunswick. Discussions were held
concerning the possibility of storing their backup microfilmed superannuation
records in the microfilm storage facility at Tunney's Pasture.
Revenue Canada, Taxation — Taxation is establishing Regional Service
Centres for active records now stored in their 28 district offices. Of particular
importance to the General Records Centre is the fact that Ottawa will lose Sudbury
and Kingston district offices and pick up Toronto. It is proposed that the transfer of
records be completed by December 1979. This means an increase in records of
approximately 10,675 metres.
Health and Welfare, Canada Pension Plan — Due to the auditing of
Retirement Pension Application and Survivor Benefit files, request activity
quadrupled. In order to maintain adequate service to all departments, an immediate
and long term solution had to be achieved. As a result of meetings with Canada
Pension Plan staff, some 45,000 "Survivors" files were returned to Pension
Records, and Claims and Benefits implemented a series of crash programs to
strip files and identify truly dormant ones.
Crown Assets Disposal Corporation — Numerous meetings were held with
officers of the Corporation to resolve the recurring problem of disposal of classified
material. The problem is a complicated one, the major factors being environmental
conditions, recycling for profit, security and adequate equipment for the efficient
disposal of records.
Unfortunately, the waste paper contractor for the year proved inefficient and
was unable to cope with disposal requirements. Upon cancellation of the waste
paper contract, a temporary agreement was made with Crown Assets Disposal
whereby the General Records Centre could arrange for the disposal of approxi- 10
PUBLIC ARCHIVES REPORT 1977-1978
mately 3,000 metres of records. There were 17,582 metres of records destroyed
this year, of which 4,108 metres were destroyed under special arrangement with a
local paper company.
The Division made further progress with the planning of a new element to the
Branch program: the creation of a magnetic tape library service. The Bureau
of Management Consulting (Supply and Services Canada) conducted a study into
the potential need and organization for such a service. Phase I indicated that the
demand for offsite storage was sufficient to justify a central library. Phase II
identified potential user requirements as to tape storage, transportation and control
procedures, and information services as well as the numbers and types of staff
and the facilities required to satisfy potential users. The report also developed
functional requirements for the proposed tape library system.
At the end of the year one room had been reconditioned. The room contains
proper shelving, library security and alarm systems, environmental control systems
including air conditioning, humidity and dust control, and emergency power and
lighting equipment. Total capacity of the room will be approximately 40,000
magnetic tapes. Plans call for a second room, to house an additional 40,000 tapes
plus program documentation.
A pilot project for Health and Welfare tapes operated smoothly. However,
the indexing system utilizing key punch cards was too costly and inefficient for
a library of 80,000 tapes. Numerous meetings were held with departments and
private companies to determine the possibility of utilizing a computer to control
the activities of the tape library.
CANADIAN FORCES RECORDS CENTRE — In spite of the fact that the
Section Head's position was vacant the increased workload was absorbed with
minimum difficulty. This can be attributed to the close cooperation of the line
supervisors in maintaining tight control, good training programs and the cooperation and good will received from clients. Early in the year every effort was made to
establish and maintain personal contacts with officials in the Department of
National Defence, in the Department of Veterans Affairs and in the Royal Canadian
Mounted Police. In this way many problems were eliminated before they could
become serious.
Statistics show that there was an increase in demand for service in every
activity. The total increase of 124.902 units of work completed represents an 18 per
cent increase in overall productivity for 1977-1978 compared to 1976-1977.
Indexed requests and interfiles (including the Correspondence Unit figure) totalled
275,603 compared to 207,174 for 1976-1977. This is an increase of 68,429,
representing an increase in index use of 25 per cent.
The present PERSCHEME indexing system has been the cause of many delays
in service and many oversights and omissions. The system is seriously overloaded
and the problem is growing. The backlog of papers to be refiled (40,000), which
had been with CFRC between 1972 and 1976, was eliminated during this fiscal
year. At year's end the Unit was handling only current material. The Supervisor of
the Indexing and Research Unit has undertaken the task of listing all available
ancillary research sources. This project will be completed early in the new year. PUBLIC ARCHIVES REPORT 1977-1978 11
TABLE III
Activities of the Canadian Forces Records Centre
1976-1977 1977-1978 Difference
Requests  128,291 163,799 +35,508
Interfiles   267,803 329,124 +61,321
Refiles  110,990 137,080 +26,090
Accessions (metres)  470 601 +      131
Correspondence  27,197* 27,622 +      425
X-ray Disposals (metres)  — 46+46
Photocopies   33,705* 34,681 +      976
* Figure adjusted from previous year.
Operations in the X-rays Unit functioned smoothly. Many of the daily problems
encountered by the Unit with respect to faulty shipments and inadequate documentation were solved. However, there will be an acute space problem in the
Centre unless an authority for disposal of a substantial number of X-rays is
approved by December 1978. The Section has developed a contingency plan in
the event that the approval for disposal is denied.
PERSONNEL RECORDS SYSTEMS AND SERVICES SECTION — The operational shortcomings reported last year remained a problem. Because the master
control indices are not automatized, additional person-years had to be diverted into
maintenance of the manual systems, thereby cutting into production time.
TABLE IV
Activities of the Personnel Records Systems and Services Section
1976-1977
Difference
Persons Processed  296,651
Conversion   191
Requests  10,227
Refiles  15,994
Interfiles   93,857
Accessions (metres)  1,326
Integration (metres)  1,342
Disposals (metres)  45
Ï54.397
-42,254
—
-      191
12,132
+   1,905
20,918
+   4,924
38,828
-55,029
1,274
52
1,428
+       86
142
+       97
The Section Head and Supervisor of Automated Services were deeply involved
in studies concerning the automation of personnel records systems. It is hoped
that a decision on this project during the next year will be reached so that various
backlogs can be processed. The Section finds it difficult to maintain reference and
research services on records not incorporated within the control indices.
A matter of great concern and urgency resolved was that of a long term space
planning strategy for the yearly accumulation of personnel and related records
in the various personnel schemes. The Section now concludes that eventually there
will be 55 separate banks of jacket series of stored information.
Until a decision is made on the nature of a permanent finding aids system,
only those records termed "backlog and file" requests are being processed by the
Civilian Personnel Records Centre. No further processing of civilian records can
take place because of space problems in the storage area. As of 31 March 1978, 12
PUBLIC ARCHIVES REPORT 1977-1978
there were three years of releases backed up (1973, 1974, 1975), a total of
200,000 files of 2,033 metres. The Section was also accumulating the 1976 current
releases. During 1977-1978, the staff processed only 13,896 records, a drop
of 23,989 from 1976-1977. Processing of reserve forces records decreased 2,938
from last year. Overall, total processing dropped 26,927, last year's figure being
101,003. This year's total was 74,076. Disposal of files of no historical value on
individuals born between 1904 and 1907 was completed.
Automated Services — The Supervisor of Automated Services served as a full
time member of the Project Team in the studies towards automating the
PERSCHEMES finding aids. In spite of the heavy demands in maintaining the
punched card indices, the Unit managed to process 180,321 personnel records.
This was 15,327 fewer than in 1976-1977.
A series of meetings was held with senior officers of the Directorate of Pay
Services and Personnel Information Services at the Department of National
Defence to establish procedures and responsibilities for the integrated movement
of service records upon release to the Archives.
A higher level sorter, and IBM 084 was required to maintain card program
runs. As there are now two million punched cards in the military index, the
additional speed is absolutely necessary. The Unit has requested an additional
collator for inclusion in the Unit's record operations.
During the year the current releases for October-December 1976 to July-September 1977 were processed. Also completed was the processing of letter' 'S"of
the Wartime Army group.
The Unit created the pilot project control system for the Magnetic Tape
Library, developing new procedures to maintain a history file, a charge out index
and a call forward index for day to day transactions. Work also continued for the
Machine Readable Archives. In November the Unit punched and verified 333
records and in February, 5,334 records.
New processing procedures for irregular RCMP records were implemented
after it was revealed that a need existed for a type of backup system. This will
allow for the retrieval of documents should an error occur in processing.
Heavy workloads in other divisions made excessive demands for support on
the Integration and Support Services Unit. A total of 1,749 person-days were loaned out, representing 42 per cent of the allotted strength of the Unit. Projections are
that workloads will increase again next year within divisional operations. This
volume of assistance to other areas will seriously affect the attainment of the Unit's
goals. Integration operations continued to fall behind schedule. Integration of the
Wartime Army group, however, was completed, but the civilian integration
operations were behind schedule.
Once again the Unit was forced to relocate the Reserve paysheet group. To
accommodate the X-ray film holdings the paysheets were moved to room AC. The
700,000 records have been placed in specially designed containers and have been
properly labelled according to content and year.
A great amount of time was spent on civilian disposals. This program was
accelerated to free the jackets for reuse within the storage system as it could no
longer be expanded because of space restrictions. PUBLIC ARCHIVES REPORT 1977-1978
13
Much time was spent during the year relocating various record groups, adjusting shelving, and dismantling and reassembling shelving in order to make maximum
use of existing storage space.
Regional Records Centres Division
The Regional Records Centres Division provides records storage facilities,
reference service, disposal service and advice to federal departments and
agencies in regions where the federal government has its major concentrations of
activity. To date centres have been established in Halifax, Montreal, Toronto,
Winnipeg, Edmonton and Vancouver. The activities of these centres do not encompass personnel files (civilian or military), they are centralized in Ottawa at the
Headquarters Records Centres Division.
Mr. T.L. Croteau, after 35 years of sen/ice in the Public Archives, retired
at the end of 1977. Mr. Croteau oversaw the development of the regional records
centres system from its beginning in the early 1960s (the first centre, Toronto, was
opened in 1965). His position as Chief of the Division had not been filled at the end
of the fiscal year.
The work of the records centres has been summarized in Table V. The volume
of work increased over the previous year. Total reference requests were up by
10.7 per cent, total holdings by 7 per cent, disposal activity by 18 per cent, and
accessions by 2 per cent. The number of reference requests per metre of holdings
increased over 1976-1977 from 5.48 to 5.66. Activities generally should further
increase in 1978-1979 due to the opening of the new Toronto Centre and its
increased storage space, the fact that the Edmonton Centre will be fully operational, and the continuing decentralization of Revenue Canada — Taxation.
The last four columns in Table V indicate the volume of service provided to a single
department — Revenue Canada. During 1977-1978, fully 83 per cent of the
reference requests handled in the regional centres (696, 645 out of 836,720)
were from this agency alone.
HALIFAX RECORDS CENTRE — During the fiscal year, the Halifax Records
Centre accessioned 3,212 metres of records, destroyed 167 metres of accessioned
records and disposed of 38 metres of nonaccessioned materials.
The Assistant Head, Mr. P. Mifflen, attended the Records Management
Course conducted by the Public Archives in Ottawa. In January, he left the Halifax
Records Centre to assume the position of Assistant Branch Administrative Officer,
Records Management Branch, in Ottawa.
The Halifax Records Centre has an establishment of six full time employees
and services 21 departments or agencies. The Head of the Centre is W.T. Shea.
MONTREAL RECORDS CENTRE — The Centre is progressing satisfactorily
despite accommodation problems. It is hoped that decisions will be made during
the coming year to solve these problems and provide for the long term space
requirements.
The scheduling and disposal operation was kept up-to-date to ensure that there
was adequate space for large accessions. With the continued rate of growth and 14
PUBLIC ARCHIVES REPORT 1977-1978
T.L. Croteau, Chief, Regional Records Centres Division, 1968
range of demands, the Montreal Records Centre could exhaust its present storage
facilities during the next fiscal year.
The Head of the Centre visited many departments and agencies including
some in Granby and Sherbrooke. This resulted in two new clients making use of the
Centre's facilities and services: the Auditor General's Office and the Federal
Business Development Bank.
During the year the Centre accessioned 9,782 metres of records, destroyed
5,033 metres of accessioned records and disposed of 799 metres of nonaccessioned materials. During the next fiscal year 7,966 metres of records are
scheduled for destruction.
With an establishment of 17 full time employees the Centre provides service to
37 departments and agencies. The Head of the Centre is G. Pommainville, Assistant Head is L.J.H. Bergeron. PUBLIC ARCHIVES REPORT 1977-1978
15
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PUBLIC ARCHIVES REPORT 1977-1978
TORONTO RECORDS CENTRE — During the fiscal year, the Toronto Records
Centre accessioned 6,543 metres of records, destroyed 13,230 metres of accessioned records and disposed of 25 metres of nonaccessioned materials. An
inventory of the records to be destroyed during the next fiscal year shows that, in
accordance with schedules, 7,798 metres of records could be disposed. During
1977-1978 most of the records were burned at the Metropolitan Toronto Incinerator.
Toronto Records Centre.
On 19 April, the Dominion Archivist, Dr. W.I. Smith, opened the new Toronto
Records Centre, at 190 Carrier Drive, in Rexdale, Ontario (near the Toronto International Airport). The building was constructed and is owned by Cadillac-Fairview
Corporation Limited. It is 9,000 square metres in area, with a climate-controlled
room for storage of computer tape, video-tape and microfilm, in addition to the
space for paper records. The new Centre also contains excellent facilities for the
local office of the Central Microfilm Unit, which provides filming, processing and
micrographie advisory services to client departments.
The Toronto Records Centre has an establishment of 17 full time employees
and services 26 departments and agencies. The Head of the Centre is H.
Hrushowy, Assistant Head is P.K. Smoth.
WINNIPEG RECORDS CENTRE — Three new customers began to use the Winnipeg Records Centre's facilities and services during the year : Canadian Broadcasting Corporation, Department of Industry, Trade and Commerce, and Canadian
National Railways.
The Winnipeg Records Centre accessioned 3,443 metres of records,
destroyed 1,726 metres of accessioned records and disposed of 345 metres of
nonaccessioned materials during the fiscal year. An inventory of the records to be
destroyed during the 1978-1979 fiscal year shows that, in accordance with
schedules, 1,870 metres of records could be destroyed. PUBLIC ARCHIVES REPORT 1977-1978
With an establishment of seven full time employees, the Winnipeg Records
Centre services 25 departments and agencies. The Head of the Centre is R.
Weinholdt, Assistant Head is R.D. McLean.
EDMONTON RECORDS CENTRE — The sixth Regional Records Centre was
opened on 22 November 1977, in Edmonton, Alberta. Located at 8707-51 st Avenue, it will provide economical storage for dormant government departmental records in the Edmonton area. The Centre will also provide much needed facilities for
researchers, microfilm work, film and tape storage, in addition to 2,430 square
metres of repository space for records. The 1.2 hectare site was purchased from
the City of Edmonton. Special features of the concrete-block building include an
emergency power-generating unit, an environmentally-controlled vault and complete dock facilities for loading and unloading bulk shipments.
D.A. Gannon, formerly from Ottawa, was appointed Head of the Centre,
Assistant Head is B. Dwarka.
VANCOUVER RECORDS CENTRE — The Vancouver Records Centre is progressing very satisfactorily. Two new customers have started to use the Centre's
facilities and services: Statistics Canada and the National Parole Board.
This year the Vancouver Centre took over the Pacific Display Systems area
which is now called Annex No. 1 and the Burnaby Public Library area, now Annex
No. 3, for a total of 1,167 square metres more of floor space to store dormant records.
During the fiscal year the Centre accessioned 4,602 metres of records, destroyed 3,203 metres of accessioned records and disposed of 197 metres of
nonaccessioned materials. During the next fiscal year, 3,713 metres of records
are scheduled for destruction.
With nine full time employees, the Vancouver Records Centre services 22
departments and agencies. The Head of the Centre is H .C. Chapin, Assistant Head
is R.B. Lawson.
Office of Records
Management Services
Division
The Office of Records Management Services Division is responsible for advising and assisting departments on records management, surveying and auditing the
state of records management in government departments, assisting departments in
the development of records schedules, issuing manuals and guides, conducting
regular training courses, servicing the Government of Canada Essential Records
Program and providing for the disposal of records in Ottawa.
A longtime employee of the Records Management Branch, Mr. W.W. Bilsland,
retired at the end of 1977. Mr. Bilsland joined the Public Archives Records Centre
at the time of its establishment in 1956. At his retirement he was Chief of the Office
of Records Management Services Division and Assistant Branch Director. During
ÎS77-1978, Mr. Bilsland received the Cardillo Award, presented annually by the 18
PUBLIC ARCHIVES REPORT 1977-1978
W.W. Bilsland (left), Chief, Office of Records Management Services Division,
1966-1977, receiving the 1977 Cardillo Award from Mr. J. Cardillo.
Records Management Institute for outstanding achievement in the field of records
management. Mr. Bilsland was succeeded as Chief of the Division by W.O. Potter.
Three members of the Division's staff attended a total of 26 meetings of the
Treasury Board's Policy Project on the Management of Recorded Information —
Working Group on Records Management. The report of this Project will be issued
during 1978-1979.
Departmental Projects — The Division's staff continued to assist departments
and agencies in the management of their records. This assistance is given upon request under the Public Records Order, which assigns to the Public Archives responsibility for ensuring that departments properly-document their programs and
policies. Departments refer many of their records management problems to the Office of Records Management Services Division, which approaches them on a project basis. Examples include : conducting department-wide or branch-wide records
surveys; implementing the recommendations of the resulting reports; developing
new or revising old file classification systems; developing procedural manuals;
conducting mail management surveys; giving assistance and advice in records
office organization, staffing matters, equipment, layout and space.
Projects during the year included assistance to the following departments or
agencies: Canadian Dairy Commission; Canadian Human Rights Commission;
Communications Department (Minister's Office) ; Crown Assets Disposal Corporation; Eldorado Nuclear Limited; Energy, Mines and Resources; Heritage Canada;
Industry, Trade and Commerce; Law Reform Commission; Manpower and Immigration ; Ministry of State for Fitness and Amateur Sport ; Ministry of State for Small
Business; Northern Canada Power Commission, Edmonton, Alberta; Post Office PUBLIC ARCHIVES REPORT 1977-1978 19
Department ; Privy Council Office ; Public Service Commission ; Public Works Department; Royal Canadian Mint; Royal Canadian Mounted Police; Task Force on
Canadian Unity.
The Advisory Council on Public Records' Subcommittee on the Classification
of Records Office Positions held seven meetings during the year. The Subcommittee
worked on the drafting of Position Analysis Schedules for records office positions in
the Administrative Services Officer Category. The drafts of the Clerical and Regulatory records office positions were promulgated in the Classification Standards by
the Treasury Board in June 1977. Two members of the Division are on this Committee.
Records Scheduling and Microfilm Submissions — Table VI indicates the number of submissions from departments and agencies involving records schedules,
destruction proposals and microfilm applications from 1961 to 31 March 1978.
TABLE VI
Number of Records Number of
Schedules or Disposal Microfilm Cumulative
Period Proposals Submitted        Submissions    Total       Total
1961-1966 (March)   194                               58* 252 252
1966-1971 (March)   373                                52 425 677
1971-1976 (March)   208 207 415 1,092
1976-1977 (March)   40                                36 76 1,168
1977-1978 (March)    44                                33 77 1,245
Totals 17 years  859 386 1,245      1,245
* Includes proposals for microfilm equipment from 1961 to 1966 inclusive.
The Office of Records Management Services Division acts as a Secretariat for
this responsibility and, in this capacity, reports the recommendations of all divisions concerned to the Dominion Archivist. The Division also maintains the official
registers of such submissions.
The table of schedules and submissions shows a steady growth in the proportion of microfilm submissions before 1976, due to the increasing use of microfilm in
government departments and agencies. Thereafter, the proportion is equal and the
volume lower, as most departments completed the initial scheduling of their records during the earlier period. Two of the submissions during 1977-1978 related to
machine readable records and involved special procedures.
The Study Group on the Feasibility of Microfilming Individual Employee Personnel Files of Public Servants held a final meeting during the latter part of the year. A
circular letter was prepared and sent to all Deputy Ministers and Heads of Agencies
informing them of the results of a questionnaire, which had been distributed to all
departments during the previous year, and of the recommendation of the Study
Group. The Division provided the Chairman and the Secretary for the Study Group.
Publications and Directives on Records Management — The Branch issued
three publications in the Records Management Series during the year: the third
English edition of General Records Disposal Schedules of the Government of Canada and the English and French editions of Records Management Guide for Ministers' Offices. Work continued on other publications for the series. 20
PUBLIC ARCHIVES REPORT 1977-1978 PUBLIC ARCHIVES REPORT 1977-1978 21
The 1978 edition of the General Records Disposal Schedules of the Government of Canada reflects a reduction from six to five separate schedules. In addition, the publication incorporates new subject areas and updates certain retention
periods. It has been printed in loose-leaf form.
Training — During 1977-1978 the Division conducted numerous records management courses and contributed resource personnel to other courses or conferences. The Division conducted two four-week Records Management Courses in English, Numbers 28 and 29, with a total enrolment of 60 students. Twenty-nine
departments were represented, including 41 students from headquarters offices,
15 from departmental field offices and one from each of the Governments of Ghana, Kenya, Nigeria and Trinidad-Tobago. In addition, the Division conducted the
second four-week Records Management Course in French, with an enrolment of 22
students. Fourteen departments were represented, including 11 from departmental
headquarters, nine from departmental field offices and two from the Government of Quebec. The Division also conducted a number of short courses in records
management for various government departments such as the Employment and
Immigration Commission, Public Works Canada and the Royal Canadian Mounted
Police. Staff members addressed the Association of Records Managers and Administrators Seminar which was held in Montreal. Staff also addressed the Records
Management Institute, provided lecturers to the Records Management Course
offered by the Alberta Government and gave the Records Management lectures for
both the English and French language editions of the Seminar on Archival Principles and Administration sponsored by the Archives Branch. Finally, the Division
provided the lecturer on records management for the Office Procedures Course
offered by the Public Service Commission.
The demand for technical training in records management, in both official
languages, continues to rise and every indication points to a further increase in
demands during the next fiscal year.
Essential Records — The holdings of those records essential to the continuity of
government in the event of a natural or nuclear disaster now total 4,206 metres, an
increase of 520 metres over the previous year. Staff made a total of 98 trips to the
essential records sites during the fiscal year, an increase of 18 from the previous
year.
Records Disposal, Ottawa Records Centre — The Division is responsible for the
application of departmental records schedules to the holdings of the Ottawa Records Centre, except civilian and military personnel files.
Where a schedule does not exist, Division staff negotiate with owner departments for the submission of such schedules and obtain authority from the respective departments for the disposal of the appropriate records.
Table VII indicates the total volume of records disposed of at the Ottawa
Records Centre (both general subject files and civilian personnel files) for the years
indicated. In the twelve-month period from 1 April 1977 to 31 March 1978, a total of
16,553 metres of records was disposed of, including 129 metres of civilian personnel files. The total volume of general subject records and civilian personnel records
disposed of between 1956 and 31 March 1978 is over 183,300 metres, which is
close to the capacity of two Ottawa Records Centre buildings combined. The volume of records disposed of in 1977-1978 was the highest volume ever achieved in
one fiscal year. 22 PUBLIC ARCHIVES REPORT 1977-1978
TABLE VII
Ottawa Records Centre
Metres Disposed of from 1956 to 31 March 1978*
Period General Personnel        Period Total       Cumulative Total
Files Files**
1956-1960   6,327 46 6,373 6,373
1961-1965   27,720 485 28,205 34,578
1966-1971* (March) 62,195 812 63,007 97,585
1971-1976   54,233 399 54,632 152,217
1976-1977   14,557 40 14,597 166,814
1977-1978   16,424 129 16,553 183,367
Totals 22 years        181,456 1,911 183,367 183,367
* On'1 April 1967, the Records Management Branch converted from a calendar year to a fiscal year
reporting system.
** This total includes only civilian personnel files. 23
Archives Branch
Researchers and the general public areconsulting the documentary resources
of the Archives more and more frequently, which of course creates some difficulty,
sinde the staff is not growing at the same rate. The Film Archives' premises have
not yet been permanently remodelled; temporary measures have been taken to
store the documents in an environment satisfying the minimal requirements. The
need for additional rooms, particularly for new acquisitions, is being felt more
sharply in all divisions. We have high hopes that these problems will be solved over
the coming year.
The National Film Archives Division was reorganized in response to the needs
of the Division program, which has been approved by Treasury Board and granted
the necessary funds. The aim of this program is to acquire, preserve and use for
research all the sound and visual documentation relating to Canada, from the first
tentative efforts of the Canadian film industry to the most recent productions for
television. Various agreements with production establishments should bring quite
positive results.
The Machine Readable Archives Division, which was formed only recently,
made great progress: it identified 3,569 machine readable (computer) files in government offices and assessed 713 others, 44 of which were chosen and turned
over to the Division. To date, the Division has taken custody of over 5,000 tapes,
and 45 machine readable files are now available to researchers. In the near future
there will be preservation schedules for the EDP archives, just as there have long
been for paper records; these will ensure effective management and preservation
of machine readable files of permanent interest.
In the Public Records Division, the Indian Affairs records continued to be
microfilmed: more than half of the collection (comprising a total of 1,150 metres)
is now available on microfilm. Departmental files kept in the Regional Records
Centres were examined: more than 10,000 metres of records were identified as
potentially useful for research; in due course, they will be transferred to the
Archives.
The Manuscript Division was unable to process all its acquisitions satisfactorily, so as to make them available to the public, even though acquisitions decreased
slightly to 657 metres from 767 metres last year. Since most of the acquisitions
were gifts, the documents had to be evaluated so that certificates could be issued
for tax credit purposes ; this made considerable extra work for the Division. Record
Group 8 (or "C" Series), British Records in Canada, has been available on microfilm for some time (483 reels) ; the 550,000 entry index is now available in the same
form (82 reels). As is customary for public records, the microfilm may be bought or
borrowed for consultation.
Public Service — Public Records and Manuscript Divisions — Service to the
public increases steadily. A total of 30,736 requests for information (compared with
27,685 last year) were answered. The number of researchers registered
increased from 3,563 to 4,675, circulation of document boxes rose from 73,256 to
74,264, and the number of pages duplicated for researchers leapt from 269,662 to
322,950. The number of microfilms consulted almost doubled — 14,699 last year 24
PUBLIC ARCHIVES REPORT 1977-1978
as opposed to 26,212 this year — proving the usefulness of the self-service microfilm reading room. The 27 seats there are frequently all occupied.
National Map Collection — The program of microfilming maps on 105 mm film is
well under way. This year 11,864 maps were microfilmed, with the prints bejng
quite satisfactory in terms of resolution. The collections were enlarged significantly, with no fewer than 64,271 items having been added; more than 40,000 of
them came from various departments and comprised cartographic and architectural documents. Some 250 old maps dating from 1532 to 1784 were also a valuable
addition to the collections.
Picture Division — The Division acquired 392 important items, some of them
under the government's repatriation program. The Division now has more than
100,000 items. In order to make them known, series of coloured microfiches are
published to illustrate the works of certain artists, and slide series on given topics
are prepared for educational institutions. Three microfiches and three slide
sets were circulated this year. The final touches are being applied to the first
catalogue of the Manoir Richelieu Coverdale Collection. It will cover all the original
drawings and watercolours.
National Photography Collection — The Division made significant progress in
the concise inventory of its collections which will form a large part of the Guide to
Canadian Photographic Records, also to include the large and small collections
across the country. It will complement the Union List of Manuscripts. Preparations
are almost complete for a national conference on photography and history under
the title "The Eyes of Time" to take place in May.
More than 300,000 items were added to the collections and the number of
publications and exhibitions again increased; particularly noteworthy is the Researcher's Guide, which answers the questions most often asked with respect to
the services the Division provides for the public.
Public Archives Library — The Library sought to define its duties more clearly this
year. It established a specific acquisitions policy, defined purchasing and depo- ,
siting procedures, and suggested means of improving conservation of books and
periodicals in its care. The Archives Documentation Service is taking shape, slowly
but surely. Its relationship with the Archives' administrative and technical services
has been clarified. Consultation and cooperation will be the watchwords.
London and Paris Offices — These offices continue the essential task of seeking
out collections and documents relating to Canada and obtaining the originals or
copies. More than 100 reels of microfilm representing some 100,000 pages of
documents were received, with half coming from each office.
An agreement signed with the Service de la Marine in Paris will enable the
Archives to intensify its program of copying documents essential to the study of the
French regime.
Departures — The Director of the Archives Branch, Hugh Taylor, left his position
in January to become Archivist for the Province of Nova Scotia. He was replaced
by Michael Swift, who had been the New Brunswick Provincial Archivist for six
years.
Miss Juliette Bourque, Chief Librarian, left her position and was replaced by
Normand St-Pierre, her assistant. Miss Bourque will devote the time remaining PUBLIC ARCHIVES REPORT 1977-1978
25
before her retirement to completing the Catalogue of Pamphlets, a project begun
several years ago.
Manuscript Division
In spite of increasingly strained resources the Manuscript Division continued to acquire, process and offer for public research a growing volume of textual
documentation of national significance. Public awareness of the need to preserve
historical manuscripts and records accentuated this trend. Table VIII demonstrates
the vital role that the Division plays as a repository of valuable manuscripts and
other papers.
TABLE VIII
Volume of Accessions from 1 April 1973 to 31 March 1978
Original Material
Number of
Accessions
Microfilm Copies
Year
Extent in
Metres
Number of
Accessions,
Number of
Reels
1973-74 	
               404
536
707
532
764
606
57
72
39
78
87
2,270
1974-75 	
            396
2,726
1975-76 ...
409
1,000
1976-77 	
           556
1,028
1977-78	
           545
879
While the processing of the materials did not keep pace with the volume of
accessions and further added to the growing backlog, the utilization of existing
documentation continued to increase, particularly in the area of general, genealogical and oral inquiries. Table IX indicates recent trends in terms of inquiries.
The mandatory requirement to compensate donors of valuable archival materials with tax credit certificates involved the Division in complicated appraisals.
Because of deadlines, other projects and functions had to be reduced, further
adding to the backlog of unprocessed collections. In addition, the implementation
of the Canadian Cultural Property Export and Import Act, administered by a commission under the authority of the Secretary of State, placed the responsibility for
reference and consultant services to the Cultural Property Export Review Board
on the Division.
TABLE IX
Volume of Inquiries from 1 April 1973 to 31 March 1978
Year
Historical
Genealogical
Acquisitions
General
Oral
Total
1973-74
2,600
1,338
1,919
326
—
6,183*
1974-75
2,455
1,543
1,772
79
—
5,849*
1975-76
2,795
1,533
2,189
930
—
7,447*
1976-77
3,138
1,861
1,818
4,934
15,934
27,685
1977-78
2,076
3,210
1,482
5,455
18,513
30,736
No record kept of oral inquiries. 26
PUBLIC ARCHIVES REPORT 1977-1978
The Manuscript Division, in collaboration with other divisions of the Archivée
Branch, continued to reexamine and redefine its acquisition mandate vis-à-vis provincial, local and other repositories. Collections of papers not of national significance, which formerly were acceptable for deposit in the Public Archives, are now
being directed to appropriate provincial or local archives. This demarkation of
acquisition fields will, no doubt, result in a more orderly and rational placement of
archival materials in appropriate repositories.
To make its holdings better known, the Division continued to microfilm the
more significant collections and place them in the provincial archives as part of the
Diffusion Program. Finding aids were also copied and offered on microfiche to
interested institutions and individuals at nominal prices. Researchers made good
use of copying facilities as more than 150,000 pages of manuscripts-were duplicated for their use. Several thousand reels of microfilm were circulated on
interlibrary loan.
The compilation of the Union List of Manuscripts, a national catalogue of
archival holdings in 300 Canadian repositories, continued into the second Supplement. The U.L.M. as the catalogue is known, is enjoying strong popularity
among historians and other researchers, and is now found on the shelves of major
libraries around the world.
Archivists, historians and other researchers learned with deep sorrow of the
passing of Norah Story, former Chief of the Division. Miss Story served the Public
Archives from 1928 to 1960 with singular distinction and dedication.
FRENCH ARCHIVES SECTION — The French Archives Section is responsible
for all'documentation on New France and the activities of the Catholic Church in
Canada. It acquires original manuscripts and copies of documents kept in various
archival repositories in Europe, the United States and Canada.
Acquisitions — As a result of an agreement with the Centre for Research on the
Religious History of Canada at St.Paul University, Mr. Luca Codignola was hired to
continue the research already begun at the Archives of the Sacred Congregation
for the Propagation of the Faith in Rome and to draw up an inventory of documents
concerning Canada, with a view to eventually having them microfilmed. Mr. Codignola recently sent the Section an initial progress report on his work there.
The Director of the Archives de France and the Head of the Navy Historical
Service gave the Section permission to obtain copies of certain holdings (Colonies,
Marine and so on) microfilmed in France by the United States Library of Congress.
This will save the Archives the considerable expense of microfilming the documents in France.
ROME
Congrégation des clercs de Saint-Viateur, Archives de la Direction générale. Microfilm, 1841-1919, 4 reels. Transcriptions, 1763-1875, 1.20 m. Documentation on the activities of the community in Canada.
FRANCE
Archives des Colonies, Série A, Actes du pouvoir souverain. Microfilm, 1669-1779,
37 reels. Council of State edicts and orders, letters patent, regulations and
decrees. PUBLIC ARCHIVES REPORT 1977-1978 27
Archives des Colonies, Série F1A, Fonds des Colonies. Microfilm, 1670-1789, 13
reels. Budgets, accounts, statements and other financial documents.
Archives nationales, Section ancienne, Série T, Séquestre. Microfilm, eighteenth
century, 2 reels. Items in carton T 112 concerning the succession of Marshal
de Levis.
Archives nationales, Section ancienne, «Répertoire alphabétique des titres généalogiques contenus dans les séries K, KK, LL, M et MM» by Germain Demay.
Microfilm, 1872, 1 reel.
Archives nationales, Section ancienne, Série E, Arrêts du Conseil d'État du roi.
Microfilm, eighteenth century, 11 reels. Chronological, analytical list of
the decrees of the Council of Dispatches for 1611 to 1710 (E1684-1962).
Volumes X to XX.
The Saint-Martin Family. Microfilm, 1720-1752, 1 reel. Account book and copy of
letters to merchants in San Sebastian, Bayonne, Madrid and so on.
Preservation — During the year, a considerable number of the holdings (originals
and transcriptions) were microfilmed as a safety measure and also to enable them
to be circulated outside the Archives. These included holdings from the Archives
des Colonies, the Archives de la Marine, the Archives nationales, the Archives de
la Guerre and the Archives du Ministère des Affaires étrangères. In addition a number of original items of considerable value from MG 8 were put in a vault and replaced with photocopies in the stacks.
Finding Aids — The Section updated a number of finding aids, drew up catalogues of microfilm holdings and made numerical lists for certain series. The analytical calendars for the following series were also completed : Archives des Colonies, Série G3, Notariat, and Archives de la Marine, Série B3, Lettres reçues.
BRITISH RECORDS AND MANUSCRIPTS SECTION — Responsible for records
and manuscripts deriving from the British Isles and relating to Canada, the British
Records and Manuscripts Section devoted most of its second full year of existence
to public service, description and custodial activities. Acquisition received far less
attention than was desirable, but some cutting back was necessary due to the loss
of two professional staff members and the amount of time absorbed by the staffing
process, training and the language program. The Section did not regain full
strength until the end of the fiscal year. Apart from maintaining an acceptable level
of public service and discharging certain housekeeping functions, most notably in
the areas of conservation and preservation, the Section will explore more fully the
potential of cooperative acquisition programs with other institutions and to developing a systematic acquisitions proposal for material in the British Isles of significance to Canadian studies.
Acquisitions — The principal acquisitions by the Section included: Manuscript
Group 11, Colonial Office 5, America and West Indies, Original Correspondence,
etc. (additional, five reels); MG 12, Admiralty and Secretariat: Out-Letters (additional, seven reels) ; MG 24, F 91, Oldfield, Copner F. (originals, 230 pp.) ; MG 40,
M 1, Hertfordshire County Record Office (mostly from the papers of Sir Edward
Bulwer Lytton), 1746-1920, (microfilm, two reels); and RG 8, I B25, Letterbook,
Deputy Adjutant General's Office, Quebec, 1796-1797, (originals, 2 cm). In addi- 28
PUBLIC ARCHIVES REPORT 1977-1978
tion, the Section accessioned 160 reels of 35mm microfilm representing a substantial portion of the documents gathered in Europe and North America by Parks Canada for the Louisbourg Restoration Project. This material was transferred from the
Public Records Division (RG 22, Indian and Northern Affairs B 3) to Manuscript
Group 18, Pre-Conquest Papers F 40. Only parts of this collection are open to
general research as much of it had been provided solely for research connected
with the reconstruction of old Louisbourg. Additional microfilm, as yet unacces-
sioned, was received from Dr. Barnardo's (11 reels) and the Church of England
Children's Aid Society (12 reels).
An important agreement has been reached with the Hudson's Bay Company
whereby the Public Archives will exchange copies of the pre-1870 microfilm of the
Company's archives for reels of the post-1870 period as they become available.
Description — A draft of a revised inventory for the Section's custodial elements
in Record Group 7, Governor General's Office, was prepared, and will be made
available for reference purposes at the Archives.
Finding Aid 90, British Records on Microfilm, was prepared for the Division's
Finding Aids on Microfiche Project. This finding aid provides research access to
more than 5,000 reels of microfilm from collections held in the British Isles. Most of
these can be borrowed through interlibrary loan.
An order from a research agency for a 16mm microfilm copy of the card index
to RG 8, I, British Military and Naval Records, has made the 550,000 entries to the
well-known "C" Series available for interlibrary loan. The filming will also preserve
the information on these invaluable but physically-deteriorating cards. The addition
of 82 reels now makes the entire collection and its principal finding aid available
through interlibrary loan. There are 483 reels of 35mm microfilm for the "C" Series documents housed at the Public Archives. The equally well-known card index
to the old "Q" Series transcripts (the rough equivalents of MG 11, C042, Canada,
Original Correspondence, and C043, Canada, Entry Books) has also been filmed on
nine reels of 16mm microfilm.
During the first quarter, about one third of the Section's finding aids were
reviewed, but this preliminary step to improving the general standard of these research tools was delayed due to other commitments. Work on this project will be
resumed at the earliest opportunity.
Conservation — Conservation was a top priority in the Section during the year. A
systematic survey of conservation needs was continued, but will not be completed
until 1978-1979. Work began in July 1977 on microfilming of transcripts prepared
by the Public Archives early in the century from various British repositories, principally the Public Record Office. Many of these transcripts have deteriorated to the
point where they must be filmed to preserve the images. One hundred and eighty
thousand pages have been copied on 16mm film, a rate which will have to be maintained for some years to preserve the information on the most seriously endangered segments of the transcripts. About 600 reels of other material was duplicated
on 35mm microfilm either as a replacement for deteriorating research copies, or to
provide a second positive copy for interlibrary loan.
One of the most serious conservation problems emerged during the year when
it was determined that up to six per cent of the Section's microfilm holdings might
be affected by redox blemishes. This matter is being investigated thoroughly by PUBLIC ARCHIVES REPORT 1977-1978
29
appropriate conservation specialists in the Department, and measures to arrest the
deterioration will be taken.
One hundred and twenty-four volumes of RG 8, I ("C" Series) were subject to
conservation measures. Three volumes of other material were also conserved during the year.
Public Service — Written and oral inquiries continued to absorb a considerable
amount of time. An 80 per cent increase in the number of written inquiries was
experienced, though the amount of time spent on each increased by only 46 per
cent reflecting the need to cope with the demand. The number of oral inquiries fell
off marginally, about three per cent, and the time spent on each inquiry dropped by
an average of 29 per cent.
PRE-CONFEDERATION RECORDS AND MANUSCRIPTS SECTION
Acquisitions
SPAIN
Progress in the copying of records relating to Canada found in Spanish
archives continued at a very satisfactory rate. Microfilm was received from five
institutions.
Archivo de la Diputaciôn Provincial de Burgos (MG 10, F2; microfilm reel K-92);
account books, 1546-1557, recording financial transactions of Diego de
Bernuy and officials of the Consulado del Mar relating to the insuring of
fishing vessels, some of which were active in Labrador waters.
Archivo Histôrico Nacional, Madrid (MG 10, F4; microfilm reels K-80 and K-93 to
96); selections from the series Estado (legajos 2848, 4258, 4290 and 4291)
which includes diplomatic correspondence from the Spanish Ambassador in
London and reports from the Viceroy of New Spain (Mexico) relating to the
Boundary Expedition under Juan Francisco de la Bodega y Quadra, Captain
George Vancouver and the negotiation of the Nootka Convention, c. 1789-
1797, with some material of much earlier date relating to Spanish fishing
rights off Newfoundland and privateering.
Museo Naval, Madrid (MG 10, F 5; microfilm reel K-85); journal of the expedition
of Dionisio Alcala Galiano and Cayetano Valdés in the Sutil and Mexicana,
1792, with a report by José Mariano Mozino on the Island of Mazarredo and
a Nootka-Spanish vocabulary.
Archivo del Ministerio de Asuntos Exteriores (MG 10, F 6; microfilm reel K-86);
journal of Jacinto Caamano, commander of the Aranzazu, during the
Boundary Expedition of 1792, with 8 maps (MS 10) and an accompanying
volume of 16 maps and 7 sketches (MS 11), and the journal of Juan Francisco
de la Bodega y Quadra, commander of the Santa Gertrudis (MS 145) with its
accompanying volume of 20 maps and 22 sketches (MS 146), many of which
are identical to those in the Caamano volume.
Archivo General de Simancas (MG 10, F 7; microfilm reels K-87 and K-91);
selections from the series Secretarîa de Estado: Inglaterra (legajos 6915,
6917, 6912-6920, 6922-6923 and 6928) relating to the outbreak of the Seven
Years' War and shipwrecks in North Atlantic waters, 1749-1755, and (legajos
8137, 8148-8150, 8153-8154, 8161 and 8167) relating to the Nootka Sound 30
PUBLIC ARCHIVES REPORT 1977-1978
incident and subsequent diplomatie exchanges, 1789-1796. The calendar
edited by Amando Represa under the title Documentes relativos a la
Independencia de Norteamérica existentes en archivos espanoles, vol. 5
(Simancas) has been acquired for the Library.
GENEALOGY AND LOCAL HISTORY
Brown, Howard Morton (MG 9, D 8-64; microfilm reel M-4624)'; research notes,
newspaper clippings and historical sketches concerning the local history of
Lanark County, most particularly Beckwith and Ramsay Townships, Carleton
Place and Almonte, compiled about 1975. Microfilmed from the originals
loaned by Howard M. Brown of Ottawa.
CEMETERY RECORDINGS
More than 150 additional cemetery recordings were presented by branches
of the Ontario Genealogical Society for inclusion in the Ontario Cemetery
Recordings (MG 9, D 7-40). The Finding Aid was amended to include them. A
smaller number of additions was made to the Quebec Cemetery Recordings
(MG 8, G 54) and its Finding Aid was also amended.
FAMILY HISTORIES AND GENEALOGIES (MG 25)
New entries and additions to existing entries were numerous, as the following
list indicates:
Mclntyre family
McKay family
Milner, Chisholm and
Sutherland families
Montgomery family
Montgomery and Lilly families
Parliament family
Porter family
Robertson of Struan family
Ruby family
Clarence Shaver Collection
Spenler family
Sprague family
Tetreault family
White family
Smiths Falls, Ontario: Westminster Presbyterian Church (MG 9, D 7-60; microfilm
reels M-5905 and M-5906; parish registers, minutes of Kirk Sessions and
related records of St. Andrew's Presbyterian Church, 1833-1913, and
St. Paul's Presbyterian Church (the Union Church), 1843-1915, both of which
joined to form Westminster Church. Microfilmed in 1977 from the originals in
the custody of Rev. D.S. Moore of Westminster Presbyterian Church.
Toronto, Ontario: Holy Blossom Hebrew Congregation (MG9, D 7-57; microfilm,
reels M-5925 to 5931); records of the executive and committees of the
congregations, 1856-1969, including minutes, by-laws, registers, letterbooks
and financial documents. Microfilm acquired in 1958; the original records
remain with the Congregation.
268
Arthur family
259
267
Brodie family
78
139
Clarke family
272
28
Delesderniers family
211
Dodge family
25
273
Field family
247
224
Freeman family
262
266
Gait family
141
270
Hébert family
263
265
Henderson family
261
55
Hodgens (Hodgins) family
258
215
Kuepfer family
260
269
McDermit family
118
264
MacGillivray of Dalcoombie
90
family
228 PUBLIC ARCHIVES REPORT 1977-1978 31
Toronto, Ontario: Ukrainian Evangelical Reformed Church (MG 9, D 7-59;
originals, 42 cm) ; correspondence, minutes of church meetings, notes for
sermons and speeches, financial records, periodicals and a variety of other
documents, 1929-1971. Presented in 1976 by Mr. Michael Kozak of Toronto.
THE ARCTIC
Belcher, Sir Edward (MG 24, H 47 ; original, 1 page) ; a record left by Commander
G.H. Richards at Cape Hornby, Devon Island, 1852, was found in 1976 by
staff of the Archaeological Research Section, Department of Indian and
Northern Affairs and transferred in 1977 to the Public Archives.
Cass, William Eden (MG 24, H 69; originals, 121 pages and photocopies, 3
pages); journal of a whaling voyage made by William E. Cass, 1824-1826,
aboard the Brunswick, with detailed notes of his experiences, and copies of
biographical notes, c. 1890. Presented in 1977 by Dr. E.E. Cass of Fort Smith,
N.W.T.
THE ATLANTIC
Under an exchange agreement with the Bermuda Archives, the logbook of
Alexander John Ballantyne (MG 24, F 49) was microfilmed and a copy despatched
to that institution. In return, a microfilm of the logbook kept by midshipman F.H.
Johnston (MG 24, F 92) was received. Both logs include descriptions of the
Atlantic coast from Bermuda to Newfoundland waters.
Beston, Ambrose (MG 24, F 93; originals, 29 pages); logbook kept by Ambrose
Beston, Master's Assistant, aboard H.M. Steam Vessel Columbia during
cruises in the Bay of Fundy, 1846. Maps and drawings of the vicinity are
included. Acquired in 1977.
SETTLEMENT
Farmer, William and family (MG 24, I 120; originals, 15 cm); deeds, wills,
inventories and other documents relating to properties held in England prior
to the family's immigration to Canada and used to finance timber ventures on
the Gatineau River, together with some financial records of the timber
ventures and resultant bankruptcy, c. 1835-1846, have been added to a small
existing collection. Presented in 1977 by Dr. R.H.D. Farmer of Ancaster, Ont.
Stacey, George Sr. (MG 24, I 177; originals, 3 cm); correspondence of George
Stacey, Sr. with his son George and grandchildren, 1836-1858, regarding
their experiences in immigrating to the Eastern Townships. The correspondence has been published under the editorship of Jane Vansittart. Acquired in
1977.
Arrangement and Description
RG 1, Executive Council Off ice; revised inventory entries were prepared for each
series, with a more detailed explanation of internal indexes, registers and
other guides to the use of the records. The accuracy and completeness of the
card index to Series L 2 (surrendered deeds) was examined prior to filming. 32
PUBLIC ARCHIVES REPORT 1977-1978
RG 4, Provincial and Civil Secretaries, Quebec Lower Canada and Canada East;
a revised shelf list was prepared for Series A 1 (the "S Series") and for that
portion of Series C 1 (Provincial Secretary's numbered correspondence files)
which had been microfilmed under the Diffusion Program.
RG 14, Parliament ; several feet of Acts of Upper Canada, 1792-1840, missing for a
number of years, were located and reintegrated into the series. A new shelf
list was prepared and the inventory entry revised accordingly. Tables of
contents found in some volumes and the printed statutes provide a substitute
for a detailed finding aid.
Finding Aid 683, a detailed shelf list of the Sessional Papers of the United
Province of Canada, 1841-1866, was prepared. The printed journals provide
detailed identification of documents; the finding aid provides a means of
locating them within the series.
Finding Aid 603, describing the Ordinances of the Special Council of Lower
Canada, 1838-1841, was provided with a new introduction.
MG 8, F 13, Brome County Historical Society Collections ; the Allsopp and
McCorkill family papers were arranged for microfilming and a finding aid
(additional to FA 1014 for previous holdings) was prepared. The material
(1.6 m) will be filmed in 1978.
MG 10, F 2, Archivo de la Diputaciôn Provincial de Burgos: fondo del Consulado
del Mar; Finding Aid 769 is being prepared to describe the insurance policies
relating to sixteenth-century fishing and whaling voyages to the Labrador
coast.
MG 10, F 6, Museo Naval, Madrid; Finding Aid 665 was prepared to describe the
four volumes microfilmed and to provide a correlation of the maps and
drawings which accompany the logbooks of Jacinto Caamano and Juan
Francisco de la Bodega y Quadra.
MG 17, G 1, Religious Society of Friends in Canada (Quakers); Finding Aid 20
was prepared as a detailed file list for the 58 reels of microfilm in this collection. An index facilitates the use of both finding aid and microfilm. A copy
of the finding aid is being spliced onto the film.
MG 24, B 57, Gustavus William Wicksteed ; Finding Aid 82 provides a detailed list
of the bill registers in this collection and explains some of the connections of
these records with RG 14 (Parliament).
MG 24, G 20, William Gourlay; Finding Aid 274 was prepared to provide a
descriptive listing of the correspondence and courts martial records and a file
of muster rolls, order books and other militia records. An index is included.
MG 55/ 19, No. 4, Selected Documents Relating to Indian Affairs; Finding Aid
1033 provides a descriptive listing of the documents microfilmed on reels
C-11773 and C-11774. An earlier version of the listing was included on the
films.
MG 55/24, No. 386, Selected Documents Relating to the Jesuit Estates; Finding
Aid 429 provides a descriptive listing of the documents microfilmed on reels
C-1205 and 1206 and C-1215 and 1216. An earlier version of the listing was
included on the films. PUBLIC ARCHIVES REPORT 1977-1978 33
THEMATIC GUIDES
Finding Aid 300, describing census returns in the custody of the Manuscript
Division and the Public Records Division, was extensively revised and enlarged. It
will be included in the microfiche project of the Diffusion Program.
A thematic guide to sources on local history for Ontario and Quebec has been
prepared as a specialized finding aid. A supplementary guide to sources on
seigniories in Quebec has also been completed and awaits translation.
Preparation of a guide to sources on religious history has commenced. The
description of Anglican material is approaching completion.
In conjunction with members of the Public Records Division and other sections
of the Manuscript Division, a definite list of the Governors General and their terms
in office was prepared.
REVISION OF FINDING AIDS
Under an on-going policy of improving existing finding aids through the
addition of introductions, conversion lists and other explanatory material, a large
number of older finding aids became useable. This work is closely related to the
Diffusion Program's microfiche copying of finding aids : 64 finding aids prepared by
the Section were selected for publication on microfiche in 1978 (approximately
40 per cent of the total selected for the Division).
INVENTORY REVISION
Revision of the descriptions for MG 24, Series B, C and D 1-16 as well as
French entries in Series D through L was completed. Some 260 entries were
amended; approximately 25-30 per cent required major changes.
A new group — to hold non-Canadian material which has been acquired but
cannot readily be placed in the established MGs — has been created and designated MG 54. Several units formerly scattered through MG 55 have been transferred into it.
DIFFUSION
The papers of William Lyon Mackenzie (MG 24, B 18) were microfilmed to
protect the originals from excessive handling and to facilitate research outside of
Ottawa. Finding Aid 911 was included in the filming.
PRIME MINISTERS 'SECTION — The fiscal year was somewhat of a transitional
one in terms of work on long term projects. The extensive finding aid to the R.B.
Bennett papers was finished, thus completing work on this project. The various
components of the Bennett finding aid should prove to be a boon to researchers
studying the Canadian Depression in particular and the interwar years in general.
Researchers may now consult the original papers at the University of New
Brunswick, a microfilm copy at the Public Archives or borrow a copy on microfilm
from the University.
With the completion of the Bennett project, the Prime Ministers Section
assigned more staff time to the selection, arrangement and description of the
John G. Diefenbaker papers. This collection measures over 500 metres and
documents Mr. Diefenbaker's life from his Saskatchewan school days, through 34
PUBLIC ARCHIVES REPORT 1977-1978
the practice of law and his long parliamentary career up to the present. Work is
progressing on identifying the pre-1957 material in the collection and this is being
organized at the present time. The Prime Minister's Office series and Leader of the
Opposition series will follow in the list of priorities and work continues in these
areas in conjunction with the pre-1957 series.
William Lyon Mackenzie King. (C 387)
The preparation of a detailed computer index to the W.L. Mackenzie King
papers, Primary Correspondence (J1) series, continues. A correspondent and
subject printout for the 1922-1925 correspondence is now available for research.
Indexers are now working through the 1930 correspondence and input has
reached the 1929 material. Researchers will soon have the benefit of detailed
indexes to the pre-Depression J1 correspondence.
In June 1977 the literary executors of the Mackenzie King estate formally
transferred the King private papers to the Public Archives. Access provisions were
settled for all the series and this has resulted in the opening of new material to
researchers for the first time. Preparation of finding aids is in progress for the
following series: J8, J12, J14 — Personal and Family series; J10, J11 — Laurier PUBLIC ARCHIVES  REPORT 1977-1978
House, Kingsmere and Finances series. The 1947 King diary was released in
January 1978 and, as in previous years, the diary opening attracted considerable
media attention.
The Peter Stursberg papers have been organized and the extensive interviews
with Mr. Diefenbaker and his political contemporaries have now been opened to
researchers. Arrangement of the L.B. Pearson, Leader of the Opposition series
was completed, listing of the Prime Minister's Office, 1965-1968 series continues
and there has been a modification of access regulations to the pre-Prime Ministerial
papers. Arrangement and preparation of various finding aids continued for a
number of long term projects including organization of the R.L. Borden copyflo,
listing of particular series of Laurier, King and Sir J.S.D. Thompson papers. The
Thompson papers finding aid was revised for distribution to the provinces as part
of the Diffusion Program.
The Prime Ministers Section has acquired the original diary of Lady Agnes
Susan Macdonald, the second wife of Sir John A. Macdonald. One hundred and
sixty pages in length, the diary was begun in July 1867 shortly after her marriage to
Macdonald and, except for several scattered entries, runs to February 1869. It
contains many interesting comments on her role as Macdonald's wife, the
tremendous influence of politics in her life, her attempts to change some of his
habits that did not fit her religious persuasion, and life in Ottawa in the
Confederation period. It is particularly valuable because little of Lady Macdonald's
own papers appear to have survived.
In addition the Section also acquired three interesting letters from Thomas
D'Arcy McGee to Macdonald relating to political events in the Confederation
period. Miss Muriel E. Black, a former secretary to Prime Minister R.B. Bennett,
donated correspondence and memoranda relating to the Bennett period ; a number
of letters written by Mackenzie King to Miss Dorothy Stirling were accessioned.
Mr. Diefenbaker also transferred additional papers and memorabilia for deposit.
PUBLIC AFFAIRS SECTION — The Public Affairs Section is responsible for
military, judicial, diplomatic, public service and political (excluding prime
ministers) manuscripts in the post-Confederation era. In response to increased
public demand, the Section initiated an active acquisition program in the military
field. Through the cooperation of the Directorate of History of the Department of
National Defense and, a number of ex-service personnel, this program under the
direction of Gerry Cumming has acquired a number of important collections this
year including the papers of Air Vice Marshal Raymond Collishaw, Maj. Gen. Sir
Edward Whipple Bancroft Morrison and Gen. Victor Wentworth Odium. In addition,
a more modest program to assure the preservation of papers relative to the history
of Canadian broadcasting has resulted in the acquisition of the papers of Andrew
Cowan and Orville Shugg. These important collections document the origin and
development of the Canadian Broadcasting Corporation (CBC) Northern Service,
and national agricultural broadcasting in Canada.
Ownership of a number of significant collections, formerly in security storage,
were transferred to the Public Archives. Included in this category were the papers
of Douglas Scott Harkness and William Joseph Browne. PUBLIC ARCHIVES REPORT 1977-1978
Lady Macdonald, May 1868. (PA 26286)
Major Acquisitions
POLITICAL FIGURES
Brodeur, Louis-Philippe (1862-1924), Cabinet Minister, Supreme Court Judge,
Lieutenant Governor of Quebec; presented to the Public Archives by Capt.
Nigel Brodeur of Ottawa, these papers include correspondence, memoranda,
newspaper clippings, articles, conference proceedings and background
papers concerning the Canadian Naval Question and the Imperial Conferences
of 1907, 1909 and 1911. (50 cm)
Browne, William J. (1897- ), Member of Parliament; papers covering Mr.
Browne's tenure as M.P., 1957-1958, were transferred from the records of
the Department of the Solicitor General. Mr. Browne was Minister Without
Portfolio, 1957-1960 and Solicitor General, 1960-1962. (1.54 m) PUBLIC ARCHIVES REPORT 1977-1978 37
Chevrier, Lionel (1903- ), Cabinet Minister; correspondence, notes, memoranda and reports were donated to the Archives by Mr. Chevrier. The material
concerns the St. Lawrence Seaway project, Chevrier's missions to the United
States and francophone Africa, and the visits of several heads of state to
Canada. (Additional, 1.5 m)
Churchill, Gordon M. (1898- ), Cabinet Minister; subject files relating to his
House of Commons career were received from Mr. Churchill. (Additional,
1.5 m)
Drew, George Alexander (1894-1973), Leader of the Opposition; personal papers
of George Drew were received from his son, Edward Drew. (Additional, 6 m)
Fortin, André-Gilles (1943-1977), Leader of the Social Credit Party; papers of
André Fortin were photocopied from originals in the possession of Mrs. Fortin.
Mr. Fortin was Leader of the Social Credit Party for eight months prior to
his death in 1977. (10 cm)
Harkness, Douglas S. (1903- ), Cabinet Minister; papers relating to his
political career were transferred to the Public Archives by Mr. Harkness, who
was successively Minister of National Resources, Minister of- Agriculture
and Minister of National Defence in the Diefenbaker government, 1957-1963.
(25.3 m)
Kierans, Eric William (1914- ), Cabinet Minister; material concerning his
career as Member of the Legislative Assembly of Quebec during the period
1966-1968 was donated to the Archives by Mr. Kierans. (Additional, 1.5 m)
Lavergne, Armand et famille (1880-1935), politicien; comprend de la correspondance politique et personnelle, des discours, des certificats, des notes,
des exposés, des résolutions et des coupures de journaux, 1878-1943, 1964.
Acquis de M"e Denise Langlais de Québec. (30 cm)
Lewis, David (1909), Leader of the New Democratic Party; personal papers
relating to his political career were donated to the Public Archives by Mr.
Lewis. (Additional, 5.4 m)
Progressive Conservative Party; material was received from Progressive Party
Headquarters relating to the Party's activities, 1940-1968. Included are
National Directors' files, research material, speeches and material relating
to national conventions, annual meetings, elections and the Young Progressive Conservatives. (Additional, 11.5 m)
Rowell, Newton W. (1867-1941), Cabinet Minister and Chairman of a Royal Commission; personal correspondence of Newton Rowell was donated by his
daughter, Mrs. H.R. Jackman. Consisting largely of letters written by Rowell
to members of his family, the correspondence includes commentary on his
participation in the Union Government, 1917-1920, on the first Assembly of
the League of Nations, 1920, and on the Rowell-Sirois Commission, 1937-
1938. (Additional, 17 cm)
Sifton, Clifford (1861-1929), Cabinet Minister; papers of Clifford Sifton, including
correspondence files, political pamphlets and material on the Georgian Bay
Canal were received from Prof. Fred Gibson. (Additional, 2.64 m) 38
PUBLIC ARCHIVES REPORT 1977-1978
Thomas, W.H.A. (1895- ), Member of Parliament; an indexed set of correspondence files was received from Mr. Thomas of Strathroy, Ontario. The
files provide a comprehensive record of Mr. Thomas's career as M.P. for
Middlesex West, 1957-1968. (5.7 m)
PUBLIC SERVICE AND JUDICIARY
Chapleau, Samuel Edmour St. Onge (1839-1921), Canadian public servant,
American military officer; certificates of commission relating to Chapleau's
career in the American army, 1862, 1866, and in the Canadian public service,
1900. Presented by Mrs. Sally Coates of Ottawa. (5 pages)
Cowan, Andrew (1910- ), public servant; presented to the Public Archives by
Mr. Cowan, these papers document his years as CBC's London representative
and his accomplishments as ' 'father of the CBC's Northern Service", 1940-
1972. (8 m)
Finkelman, Jacob (1907- ), public servant; this material consists of files,
1949-1976, created by Finkelman while he was Chairman of the Ontario
Labour Relations Board and Chairman of the Public Service Staff Relations
Board. Presented by Jacob Finkelman. (1.2 m)
Girouard, Désiré (1836-1911), Supreme Court Judge; three scrapbooks of
correspondence, clippings and memorabilia relating to the careers of Désiré
and Sir Percy Girouard were donated to the Public Archives by Mrs. Eleanor
Pethick of Toronto. Sir Percy (1867-1932), Desire's son, was an Imperial Civil
Servant who became Governor of Northern Nigeria. (20 cm)
Kirkwood, Kenneth Porter (1899-1968), diplomat, author, poet; the manuscript
drafts and notes of "The Department of External Affairs: A History 1909-
1941", written by K.P. Kirkwood. Presented by Mrs. Christine Kirkwood of
Ottawa. (Additional, 60 cm)
Lanctot, Gustave ( 1883-1975), historien et archiviste; comprend de la correspondance, des causeries, des dossiers par sujets, des manuscrits et comptes
rendus, des copies de documents, des notes de recherche et des coupures de
journaux, 1523-1975. Présenté par Mme Marie Lanctot de Montréal.
(3.49 cm)
Magill, Robert(1873-1930), professor and public servant; papers of Robert Magill,
who was first Chairman of the Board of Grain Commissioners, were donated
by his daughter, Mrs. Andrew Cowan. A respected scholar, clergyman and
economist, Magill is probably best known for his contributions to the evolution
of a marketing system for western grain. (21 cm)
Shugg, Orville J.W. (1907- ), public servant; personal papers relating to the
development of farm broadcasting in Canada, 1934-1948, were received from
Mr. O.J.W. Shugg. Mr. Shugg served as the first Supervisor of CBC Farm
Broadcasts, 1939-1944. (10 cm)
Taschereau, Robert (1896-1970), juge; titres, distinctions, honneurs, diplômes et
lettres patentes, 1940-1969, de Robert Taschereau, juge à la cour suprême
du Canada. Présenté par Mme Simone Miller. (1 cm) PUBLIC ARCHIVES REPORT 1977-1978 39
Wilson, Charles F. (1907- ), public servant; papers were received from Dr.
Charles Wilson, a public servant who held a number of positions relating to the
grain industry prior to his recent retirement. Most of the material concerns
wheat policy-making in Canada, 1939-1972, the Food and Agricultural
Organization (FAO), the International Wheat Council and Mr. Wilson's
publications on grain history. (6.5 m).
MILITARY
Bassett, John (1886-1958), military officer; correspondence files of John Bassett,
military officer and newspaperman, were transferred to the Public Archives.
The correspondence covers the period 1914-1916 when Bassett was Aide-decamp to Sir Sam Hughes. (71 cm)
Collishaw, Air Vice Marshal Raymond (1893-1976), air force officer; casualty
registers of Canadian airmen, 1915-1922, articles written by Collishaw on
aviation history as well as miscellaneous papers and notes, 1914-1946.
Transferred from Canada's Aviation Hall of Fame, Edmonton, Alberta. (6 cm)
Fulton, Brig. Fraser Fowler (1905-1977), military officer; diaries, 1940-1946,
describing Fulton's work as Head of the Staff Duties (Weapons) Section at
Canadian Headquarters, London, England during the Second World War.
Presented by Mrs. F.F. Fulton of South Lancaster, Ontario, through Lt. Col.
Douglas N. Macleod of Lancaster, Ontario. (30 cm)
Gorman, Flight Lt. Joseph (1889-1917), air force officer; an album of newspaper
clippings, correspondence, pamphlets, booklets and photographs, 1915-1917,
illustrating Gorman's flying career and his service with the Royal Naval Air
Service during the First World War. Presented by Mr. Frank Gorman of
Ottawa, through Air Marshal C.R. Dunlap. (4 cm)
Maheux, Francis-Xavier (1883-1952), soldier; letters, postcards and miscellaneous papers, 1908, 1914-1928, describing his service with the Canadian
Expeditionary Force during the First World War and the Syren Expeditionary
Force in north Russia. Presented by Miss Grace Maheux of Ottawa through
the Canadian War Museum. (20 cm)
McCall, Group Capt. Frederick Robert Gordon (1895-1949), air force officer;
service records, 1917-1969, documenting McCall's career in the Royal
Flying Corps during the First World War, including his pilot's flying log book.
Also an unpublished biography of McCall by W. Roland Murray entitled ' 'The
Fifth Ace". Material selected and copied from originals and photocopies in
the possession of Canada's Aviation Hall of Fame, Edmonton, Alberta. (3 cm)
McNaughton, Gen. Andrew George Latta (1887-1966), military officer; additional
correspondence and notes, 1939-1942, 1947. Presented by Gen. E. Leslie
of Ottawa. (1 cm)
Mercer, Air Commodore George Albert ( 1896- ), air force officer ; three pilots'
flying log books, 1917-1942, and photocopies of the official log of No. 1
Squadron, Royal Air Force, for the period 1-10 April 1918. Also a personal
diary kept by Mercer while a prisoner of war in Germany, 1918. Presented
by Mr. Lloyd Rochester of Ottawa through Air Marshal C.R. Dunlap. (4 cm) 40
PUBLIC ARCHIVES REPORT 1977-1978 PUBLIC ARCHIVES REPORT 1977-1978
41
Morrison, Maj. Gen. Sir Edward Whipple Bancroft (1867-1925), military officer and
journalist; additional material, 1914-1934, consisting of a scrapbook of
letters, notes, telegrams, photographs and diary extracts. Presented by
Mrs. Elizabeth Fripp of Toronto, through Mr. Kenneth R. Roberts of the
Department of National Defence. (2.5 cm)
Odium, Gen. Victor Wentworth (1880-1971), soldier, journalist, diplomat; the first
delivery of Gen. V.W. Odium's personal papers, consisting of military records,
1901-1919, and business and diplomatic files to 1965, was received from
Roger Odium of Vancouver. General Odium was Canada's first ambassador to
China. (9.5 m)
Ogilvie, Lt. G.L., military officer; correspondence, 1914-1916, concerning the
efforts of the Fifth Regiment, Royal Highlanders of Canada, to raise subscriptions to send parcels to prisoners-of-war held in Germany. Transferred from
the Canadian War Museum. (3.5 cm)
Penhorwood, Col. Sydney Lewis (1872-1961), military officer; correspondence,
scrapbooks and newspaper clippings, 1909-1973, relating to the work of the
Canadian Forestry Corps in England during the First World War. Presented by
the estate of Mrs. Reita S. Taylor, Sault Ste. Marie, Ontario. (20 cm)
Perkins, J. Albert(1877-1954), soldier; a diary and letters, 1899-1900, written by
Perkins during his service with, the Canadian Contingent in South Africa.
Presented by Mrs. Sara Schofield of Oakville, Ontario. (7 cm)
Seventh Canadian Siege Battery Association ; records of the Association consisting
of minutes, pamphlets, photographs and notes, 1917-1977. Presented by
Mr. J.W. Abraham of Dewittville, Quebec. (4 cm)
The following papers were received for security storage. They are not available
for research.
And ras, Robert
1.8m
Knowles, Stanley
4.8m
Basford, Ronald
26.3 m
Laing, Arthur
91 cm
Broadbent, Edward
3m
Macdonald, Donald S.
90 m
Buchanan,Judd
2.4 m
MacQuarrie, Heath
3m
Danson, Barnett
2.1 m
Munro, Donald
2.1 m
Drury, CM.
2 cm
O'Sullivan, Sean
11.3m
Fairweather, Gordon
9m
Pelletier, Gérard
4.9 m
Hogan, Andrew
1.8 m
Smith, W.I.
3 cm
ECONOMIC / SCIENTIFIC ARCHIVES SECTION — The Section has acquisition, custodial and reference responsibilities for post-Confederation private
manuscripts in the economic and scientific fields. Although the absence of the
Section's business and labour archives coordinators for a considerable part of
1977-1978 curtailed acquisition activities in these areas, a number of significant
collections were acquired. In addition, excellent progress was made in establishing
a program in the area of science and technology.
Acquisitions
Alexander, Fred J. ; a small amount of material was received relating to this
distinguished architect's career, including correspondence, legal agreements 42
PUBLIC ARCHIVES REPORT 1977-1978
and specifications. There are also clippings and pictures comprising his
"morgue" and printed memorabilia. A considerable number of plans, drawings and maps were acquired by the National Map Collection. (20 cm)
Allcut, E.A. ; personal papers, 1920-1977, of Prof. A.E. Allcut, eminent mechanical
engineer and authority on heat engines. (2.5 m)
Association of Consulting Engineers of Canada ; records consisting of minutes of
meetings, correspondence, briefs, membership lists and financial statements,
1925-1977, were presented by the Association. (6 m)
Barnett Collection ; additional Barnett and other engineering material was donated
by the University of Western Ontario. On the basis of a preliminary sorting,
the material should prove a valuable addition to the collection. (2.5 m)
Boyd Brothers; Boyd Brothers of Osgoode, Ontario made a distinctive line of
decorative concrete blocks which were used in many buildings in the Ottawa
area. The papers cover the period 1907-1970 and consist of correspondence,
photos, financial records and a listing of buildings worked on by the Company.
(1.8 m)
Canadian Association of Physicists; minutes, correspondence files and related
material of the CAP were donated by Dr. W. Misener on behalf of the Association. (1.5 m)
Canadian Institute of Food Science Technology; minutes and correspondence
files, 1946-1978, were donated by the Institute. (12 m)
Canadian Institute of Planners; the Institute is the oldest town planning institute
in Canada. The collection includes minutes, correspondence, membership
files, the Institute's journal and some plans, 1918-1955. (1.5 m)
Canadian Lung Association; additional records of the Canadian Lung Association,
formerly the Canadian Tuberculosis Association, consisting primarily of
research material gathered by Dr. Weheirett for his history of tuberculosis in
Canada. (Additional, 6 m)
Canadian Marconi Company; minute books, correspondence and subject files,
and financial records, 1902-1972, were received. In documenting the history
of the Company over a 70-year period, the records shed considerable light on
the development of the radio and electronics industry in Canada. (45 m)
Canadian Union of Public Employees; further records from the National Office
Research Department were received, as well as files from the Toronto
Regional Office. (Additional, 6 m)
Chlgnecto Marine Transport Railway Company; the Chignecto Marine Transport
Railway Company was incorporated in 1882 to construct a ship-railway
crossing of the Isthmus of Chignecto between the Gulf of St. Lawrence and
the Bay of Fundy. Construction was begun in 1888 and continued periodically
until 1899 when the federal government withdrew its subsidy and failed to
renew the Company's charter. While the papers consist primarily of mortgage
bonds issued by the Company in 1890, there is a small but interesting section
of reports and correspondence relating to the Company's operations and its
attempts after 1899 to gain compensation from the federal government.
Received from the Archives of Barclay's Bank via the London Office. (1.8 m) PUBLIC ARCHIVES REPORT 1977-1978
43
Dalley, E. ; a manuscript chemical and pharmaceutical recipe book dated 1873 by
E. Dalley, a Hamilton pharmacist and manufacturer of patent medicines, was
acquired from Specialty Book Concern of Waterdown, Ontario. (5 cm)
Dodge, William, files, 1958-1974, created by William Dodge, while he was
Secretary Treasurer of the Canadian Labour Congress (CLC), dealing mainly
with administrative matters. Also included are CLC Executive Council and
Executive Committee minutes and related documents, 1958-1962,1966-1974.
(7.8 m)
Engineering Institute of Canada ; the Institute transferred minutes, membership
files, correspondence and scrapbooks, 1886-1976. The membership files
(c. 35 m) constitute the largest accessible single source of biographical and
professional information on Canadian engineers. (44 m)
Forsey, Dr. Eugene; correspondence, 1938-1944, from C.J. MacKenzie, W. Ian
Jennings, Margaret G. Rondfield, C.H. Cahan, Alfred B. Morine, J.S.
Woodsworth and Mrs. J.S. Woodsworth. Presented by Dr. Forsey. (Additional,
1 cm)
Keys, Dr. David; additional correspondence, photos and autobiographical material
of the physicist, Dr. David Keys (1890-1977), were received through his son,
Dr. John Keys of Ottawa. (Additional, 1.3 m)
MacKay, Dr. Bertram R. ; papers, c. 1920-1955, relating to Dr. MacKay's career,
chiefly with the Mines and Geological Branch of the Department of Mines and
Resources. Included is material on his investigations of Canada's coal
resources, the groundwater resources of Saskatchewan municipalities and
his work as geologist in charge of investigations on oil resources of NW India
and Burma for the Whitehall Petrolium Association. (8.6 m)
Molson Archives; additional manuscripts, books, maps, plans, photographs,
drawings, currency and museum objects were acquired and transferred to the
divisions or institutions concerned. The manuscript material, 1817-1975, fills
a number of gaps in the existing collection (c. 7 m)
Nutrition Society of Canada; the Society, which was established in 1958, transferred records consisting primarily of minutes and correspondence for the
period 1958-1972. (1.25 m)
Orenstein & Koppel; formerly known as John Bertram & Sons, the Company traces
its origins back to 1863 and was a Canadian pioneer in the manufacture of
machine tools. The collection covers the period c. 1863-1950 and includes
correspondence, business records, trade catalogues, contracts, miscellaneous technical literature and photos. (16 m)
Pedlar People Oshawa ; Pedlar People is a major Canadian manufacturer of
decorative tin and architectural components with branches in South Africa,
South America and Japan. The bulk of the material is very rare trade catalogues and advertising material for the period 1893-1930. (1.5 m)
Rochester Brothers; records of this prospecting firm, which has been active since
the 1920s in northern Ontario and northwestern Quebec, were acquired.
(6 m) PUBLIC ARCHIVES REPORT 1977-1978
Kindergarten, Kobe, Japan. The entire building is clad and roofed with decorative pressed
metal manufactured by the Pedlar People, Oshawa, Ontario. (C 98423)
Textile Workers Union of America; the collection consists of papers of the Textile
Workers Union of America, Canadian Office and South-Western Ontario Joint,
Board. Included are subject and staff files relating to all aspects of the Union's
activities. Presented by the Canadian Office of Amalgamated Clothing and
Textile Union. (11m)
United Steelworkers of America; an agreement was signed between the Public
Archives and the Canadian national office of the USWA. Pursuant to this
agreement, records were transferred to the Archives documenting the growth
and development of the Union from 1938 to 1974. Included in the collection
are the files of national directors Charles Millard and William Mahoney, the
records of the Public Relations Department, material on the Gaspé Copper
Strike and subsequent trial, and a good series of journals and newsletters of
the USWA and various locals. (23 m)
Westeel-Rosco; Westeel-Rosco is a manufacturer of pressed metal and architectural components. The collection consists primarily of trade catalogues for
the period 1890-1950 and complements the Pedlar collection. (.5 m)
SOCIAL / CULTURAL SECTION —The 1977-1978 fiscal year was the first
complete year of existence of the Section, whose acquisition, custodial and
reference responsibilities extend to all private manuscripts which are not political
and document the social and cultural history of Canada in the post-Confederation
era. Despite staff changes, many acquisitions were made, as can be seen from the
selection following. Unfortunately, because of staff shortage, it was impossible to
classify and describe all these holdings completely, so that in certain cases only
provisional control was made. PUBLIC ARCHIVES REPORT 1977-1978
The Last Shift. Workers at the Dominion Steel and Coal Corporation, Sydney,
Nova Scotia, members of Local 1064 of the United Steelworkers of America,
leave the plant on 15 July 1946, as the historic steel strike begins. (C 98445)
With the help of some 20 Divisional archivists, under the direction of Mr.
R.J. Taylor, the Section completed and published the general inventory of
Manuscript Group 30 (Volume 8 of General Inventory: Manuscripts) in which 730
holdings are described. The classification numbers of all of these holdings have
been changed to fit into the five subdivisions — economic, scientific, social and
cultural, professional, and public careers — established when the MG 20 inventory
was published. Finally; one of the Section's archivist, Mr. J.F. Kidd, organized the
official ceremony at which the Canadian Coast Guard presented three records left
by Capt. Joseph-Elzéar Bernier and found in the Arctic in the summer of 1977.
Acquisitions
SOCIAL
Most of the social archives acquisitions concerned the Arctic and the
Canadian North, education, sports and recreation, the social sciences and
associations' archives. During the year, 43 acquisitions were made, for a total of
41.6 metres and 3 reels of microfilm. Among these acquisitions, the following are
particularily noteworthy: 46
PUBLIC ARCHIVES REPORT 1977-1978
Bernier, J.-E. (MG 30, B 6 — additional) ; three records, 1908-1909, left in the
Arctic by Bernier, were found in cairns near Winter Harbour and presented
by the Canadian Coast Guard. (6 pages)
Canadian Amateur Swimming Association (MG 28, I 282); correspondence,
minutes, annual reports, financial records, administrative files and records of
swim meets and championships, 1970-1975, were presented by the Canadian
Amateur Swimming Association of Vanier, Ontario. (4 m)
Canadian Association for Health, Physical Education and Recreation (MG 28, I
163 — additional); minutes, correspondence, reports, subject files, financial
records and bulletins, 1953-1976, were presented by the Association. (5 m)
Canadian Library Association (MG 28, I 197 — additional); minutes, financial
records, correspondence files and subject files of the Canadian Library
Council and correspondence and memoranda concerning the origins of the
CLA accumulated by Miss Elizabeth H. Morton were presented by Miss Mary
Morton of Ottawa. (Originals, c. 1927-1950, 1.45 m. Photocopies, c. 1927-
1950, 77.5 cm)
Canadian Psychiatric Association (MG 28, I 165 — additional) ; minutes of New
Brunswick Provincial Hospital, 1905-1916, and the New Brunswick Provincial
Hospital case book, 1854-1862, were microfilmed from originals belonging to
the New Brunswick Provincial Archives. (1 reel)
Fox, Paul W. (MG 31, K 3); typescripts of interviews conducted in 1961 by
Professor Fox with veteran socialists and Professor Fox's notes which he
prepared during his research on the subject were presented by Paul Fox
through Dr. Allan Whitehorn. (6 cm)
Hart, Henry Chichester (MG 29, B 30); diary, 29 May-24 October 1876, writtstarÉ
by Hart when he was naturalist on the H.M.S. Discovery. Purchased from
Sotheby's. (5 cm)
Holtom, Edith Ellen (MG 31, I 1 — additional); correspondence, 1949-1977, from
Emma Kelson Karley (née Godfrey) to her sister, Edith Holtom, and
newspaper clippings dealing mainly with the Peace Movement, 1961-1969,
were presented by Mrs. Edith Holtom. (5 cm)
Humanities Research Council (MG 28, I 82 — additional); correspondence,
memoranda and minutes of meetings, 1974-1976, were presented by
Mr. Dickner of Ottawa and correspondence, memoranda and minutes of
meetings, 1970-1976, by the Humanities Research Council of Canada.
(3 m and 7.5 m)
Lloyd, Trevor (MG 30, B 97 — additional)', correspondence, memoranda, texts of
speeches and manuscripts of books, 1926-1974, concerning the World Peace
Crusade, 1935-1938, and Arctic research, 1940-1974, were presented by
Dr. Trevor Lloyd of Montreal. (5 m)
Machin, Annie (MG 29, E 105) ; letters from Florence Nightingale to Annie
Machin, Matron of Montreal General Hospital (104 pages). Microfilmed by the
London Office from the originals lent by Mr. Gordon Fox, agent for an
anonymous owner. (1 reel) PUBLIC ARCHIVES REPORT 1977-1978 47
McKinlay, William Laird (MG 30, B 25 — additional); the original diary of John
Hadley, 1914, and a copy of Hadley's report to Stefansson concerning the
Karluk disaster, 1918, were presented by W.L. McKiniay. (2 cm)
Murie, Olaus J. (MG 30, B 102) ; two journals concerning field trips in northern
Ontario and Quebec to study animal life, 1914, 1917, and manuscript of an
article were presented by Mrs. O.J. Murie of Moose, Wyoming. (10 cm)
Oxfam Canada (MG 28, I 270) ; correspondence and memoranda, reports,
minutes of meetings, publicity releases, posters and brochures were
presented by Oxfam, Ottawa. (2.6 m)
Royal Caledonian Curling Club, Canadian Branch (MG 28, I 229 — additional);
Volume 1 of the minutes, 1924-1931, of the Granite Curling Club was
presented by the Royal Caledonian Curling Club, Canadian Branch, Montreal.
(3.5 cm)
Young Men's Christian Association, National Council (MG 28, I 95 — additional) ;
minutes and files, 1940-1975, were presented by the National Council. (3.3 m)
CULTURAL
The cultural archives cover arts and letters, theatre, music and the plastic
arts. During the year, 25 acquisitions were made and one holding was received for
safekeeping, for a total of 64.2 metres and 4 reels of microfilm. Among these
acquisitions were :
Bellemare, Raphaël (MG 29, C 35 — additional); 72 letters, 1845-1903,
addressed to Raphaël Bellemare were acquired. (5 cm)
Bolt, Carol (MG 31, D 89); scripts, notebooks, manuscripts, correspondence,
subject files, clippings and theatre programs were presented by Carol Bolt.
(1.35 m)
Canadian Crafts Council (MG 28, I 274); material, including correspondence,
memoranda, financial records, membership records, clippings and
publications, photos, was presented by the CCC through Peter Weinrich of
Ottawa. (1.3 m)
Canadian Craftsmen's Association (MG 28, 1222 — additional) ; material including
correspondence, memoranda, financial and membership records, clippings
and publications, photos, was presented by the CCA through Peter Weinrich of
Ottawa. (80 cm)
Canadian Film Awards (MG 28, I 211 — additional); records, 1968-1976, were
presented by the CFA through Patricia Thompson of Toronto. (3.3 m)
Canadian Guild of Potters (MG 28, I 111 — additional); minutes, reports,
manuscripts, correspondence, clippings and photographs, 1948-1976, were
presented by the Canadian Guild of Potters through Gordon A. Barnes. (1 m)
Collard, Edgar Andrew (MG 30, D 85); clippings from the Montreal Gazette,
manuscripts and other documents and photographs were presented by Edgar
A. Collard from Montreal, (c. 10.5 m) 48
PUBLIC ARCHIVES REPORT 1977-1978
Dickson, Lovat(MG30, D 237) ; papers, 1872-1973, relating to Radcliffe Hall, the
English writer, and Dickson's biography of her, were presented by Lovat
Dickson of Toronto. (1.1 m)
Hall, Amelia (MG 31, D 84) ; photocopies of correspondence and memoranda,
1975-1977, were presented by the Hamilton Public Library, Special
Collections, Hamilton, Ontario, from originals in their possession (2 cm).
Scrapbooks, 1927-1976, were microfilmed through the Metropolitan Toronto
Central Library, Theatre Section, from originals in the possession of Amelia
Hall, Toronto. (4 reels)
Harris, Robert (MG 29, D 88 — additional); correspondence and memoranda
relating to Harris' famous group portrait The Fathers of Confederation were
presented by Mary Beth Harris of Charlottetown, P.E.I. (1 cm)
Hirsch, John S. (MG 31, D 81 — additional); subject files, production files,
correspondence, financial records and manuscripts were presented by
theatre director and CBC executive John Hirsch. (3.1 m)
Klein, A.M. (MG 30, D 167 — additional) ; a manuscript variant of the poem Auto-
da-Fé by A.M. Klein, was copied from the original in the possession of Sophie
and David Lewis. (31 pages)
Laroque de Roquebrune, Robert (MG 30, D 229 - additional); manuscripts,
photographs, correspondence and clippings, 1899-1974, were presented by
Mr. Laroque de Roquebrune, writer and archivist, through Mrs. Paul Laroque
of Outremont. (15 cm)
Mason, Ellsworth (MG 30, D 195 — additional); papers, comprising 12 letters
between Mason and the poet A.M. Klein, 1948, discussing the work of James
Joyce, were presented by Ellsworth Mason, Director of Libraries at the
University of Colorado. (1 cm)
Scott, D.C. (MG 30, D 100 — additional) ; correspondence between D.C. Scott
and prominent contemporary literary and artistic figures, and Scott
manuscripts were copied from originals owned by John Aylen of Ottawa and
lent through Prof. R. McDougall. (40 cm)
Stone, Edgar J. (MG 30, D 132 - additional) ; memoranda, notes, scrapbooks
and scripts were presented by Mr. Stone and by his daughter Elizabeth Elliott
of Willowdale, Ontario. (34 cm)
Theatre Canada (MG 28, I 50 - additional) ; records, including subject files
financial records, scrapbooks and other material were presented by Theatre
Canada through Barbara Potter. (28.6 m)
NATIONAL ETHNIC ARCHIVES SECTION - The year was generally fruitful
but the acquisition program was more limited because of the need to process and
service collections already acquired. Without increased resources it will be difficult
to maintain the momentum of the National Ethnic Archives program and to meet
the needs in all the areas that require attention.
During the year, a full person-year was devoted to language training and a
higher proportion of available time was devoted to processing. The fact that less
time was spent on acquisition efforts accounts in part for the smaller number of PUBLIC ARCHIVES REPORT 1977-1978
49
accessions received during the year. While the program is maintaining its
momentum and progress has been made with respect to the Chinese community,
the increasing backlog of material has prevented the diversion of resources to other
ethno-cultural communities which have not yet received adequate attention
including: Blacks, Croatians, Dutch, East Indians, Greeks and others.
A request has been made to the Minister Responsible for Multiculturalism to
ensure the allocation of additional resources for the program. In particular,
additional resources are needed (1) to make the acquisition activity more
comprehensive with respect to communities contacted; (2) to speed up the
processing of material so that collections can be fully sorted and described within
two to three years of their receipt; (3) to increase the amount of material that will
be microfilmed for use at other institutions and (4) to offer substantial assistance to
the many community archival repositories located throughout the country. In
addition, resources permitting, books, pamphlets and other documents would be
better catalogued and copied to make them more widely available to researchers.
Funds were requested to allow the Archives to undertake an extensive project to
document the migration of Africans, Asians and Europeans to Canada in order to
enable researchers to study the motives for and the process of intercultural
migration and to promote greater mutual understanding.
The materials acquired by the Section (in excess of 100 accessions) included
many photographs, sound recordings, pictures and motion picture film. These were
transferred to other divisions. In addition, some items were transferred to the
National Museum of Man.
Major Acquisitions
Avramenko, Vasile (b. 1894), ballet master and film producer; Mr. Avramenko
revived traditional Ukrainian dance as an integral form of cultural expression
by Ukrainians in North America in the 1920s by establishing dancing schools
in many cities in the United States and Canada. In addition, he promoted
Ukrainian culture through the production of feature films from the 1920s
through the 1960s. Several staff members, with the support of the National
Film Archives, went to New York and selected and shipped approximately
121,920 metres of motion picture film (mostly nitrate) and 40 boxes of
manuscripts and other documents. Much of the material dates from the 1920s
and 1930s and should prove to be of considerable benefit to researchers.
Canadian Zionist Federation (est. 1968); the CZF was established to coordinate
the activities of-the various Zionist organizations in the Jewish Community.
The CZF agreed to make the Archives the repository for its archival records
and transferred 60 boxes of files relating to its activities in the 1960s and
1970s.
Cohen, Prof. Maxwell; shortly after his appointment as Canadian Chairman,
International Joint Commission, Professor Cohen transferred 31 metres of
material relating to his career as a teacher of law, the many investigative
commissions on which he served and his involvement in Jewish community
activities and other public affairs.
Goggio, Emillio (b. 1885) ; Dr. Goggio, for many years professor of Romance (and
Italian) languages at the University of Toronto, transferred a small collection 50
PUBLIC ARCHIVES REPORT 1977-1978
OF UKRAINIAN IMMIGRATION TO ALBERTA
JUBILEE CONCERT
At Arena, Exhibition Grounds
EDMONTON
Prices: $1.00, 75c, 50c. Door open at 8.30
p.m.
IIIHlffllHIllllllllillM
Poster advertising a Ukrainian cultural event, from the Vasile Avramenko
collection. (C 98477) PUBLIC ARCHIVES REPORT 1977-1978
of documents relating to his long career at the University and his involvement
in the promotion of Italian culture in Canada.
Japanese Canadian Citizens Association (est. 1947) ; minutes, correspondence,
reports, financial records and printed matter documenting the activities of the
Japanese Canadian Committee for Democracy, the Cooperative Committee
on Japanese Canadians and the JCCA were received through G. Tanaka, the
Chairman of the Association's History Committee. The collection has been
arranged and listed in preparation for microfilming.
Jewish Family Services of the Baron de Hirsch Institute, Montreal (est. 1863) ; this
is the current name of the organization which was established in 1863 as the
Young Men's Hebrew Benevolent Society which was for a long time the only
Jewish organization in Canada other than the synagogues. The minute books
and other records transferred (30 boxes) document its involvement in
community benevolent work, the sponsorship of refugees and other
immigrants to Canada and various other activities from 1863 until the 1950s. A
collection of paintings of early presidents of the organization was placed in the
Picture Division.
Kagetsu, E. ( 1883-1967) ; eight reels of motion picture film and 8 centimetres of
manuscript, both dating from the 1930s, were received relating to the
Kagetsu-Deep Bay Logging Co. claim. (The assets were sold by the Custodian
of Enemy Property.) Some of the film documents the unveiling of the Vimy
Memorial in 1937 attended by Kagetsu as a guest of the Canadian
government. The records are useful in documenting the attitudes towards
Japanese Canadians and the Japanese Canadian Community.
Mandryka, Mykyta (b. 1895); Dr. Mandryka has been active in the Ukrainian
Canadian community for many years and before coming to Canada was in the
diplomatic service of the Ukrainian National Republic. He presented his
collection of nearly 5 metres of papers to the Archives. The collection includes
a great deal of correspondence and other documents relating to the Ukrainian
Canadian community in the 1920s and 1930s, a period for which only a limited
amount of documentation is currently available.
Nemes, Gusztav (b. 1899); the Canadian Hungarian News ceased publication
after an existence of 52 years, the last 40 of which it was edited and published
by Mr. Nemes. Mr. Nemes transferred to the Archives correspondence and
other records,. 1969-1976, relating to the operation and demise of the
newspaper (25 cm). In 1974 Mr. Nemes transferred the bulk of the records of
the News.
Singh, Kartar(fl. 1910-1935) ; Mr. T. Singh presented a small collection of papers,
chiefly newspapers, 1912-1939, edited and collected by his father who was a
leading figure in Canada's East Indian community at that time.
Negotiations for the acquisition of several other major collections were
completed. These will be transferred to the Public Archives at an early date.
Several important collections among these are described below.
The personal papers of the late Dr. Peter Gee-pan Mar will be transferred ; Dr.
Mar died in 1976 and at that time was researching the history of the Chinese 52
PUBLIC ARCHIVES REPORT 1977-1978
Canadian community for a book he planned to write. His father, the Rev. Ma Seung
was the first Chinese minister of the Presbyterian Church in Canada. Dr. Mar
himself spent much of his professional life in medical research in biochemistry and
radiology. One of his projects was to isolate the active ingredients in Chinese
herbal remedies so that these could by synthetically produced. Dr. Mar was also an
active community figure. His papers reflect his father's activities and document his
personal experiences, both in Canada and China, and include thé photographs and
other documents he collected. At the present time his family is identifying and
sorting thousands of photographs prior to their transfer to the Archives.
Plast    Ukrainian    Youth    Association,    a    Ukrainian-Canadian    scouting
organization, is currently preparing its records for transfer to the Archives.
RESEARCH AND INQUIRIES SECTION — The Section coordinates all research
activities undertaken by professional and clerical staff in the Manuscript and Public
Records Divisions, in cases when a written reply to an inquiry is required. The
Genealogical Unit also provides an oral reference service for genealogists. The
Secretarial Subsection handles the typing of virtually all the correspondence of the
two Divisions, as well as a large proportion of the miscellaneous typing.
The total number of items processed in the Section (inquiries, letters and
miscellaneous typing) amounted to 12,223. This represents an increase of two per
cent over last year. The volume of miscellaneous typing continued to increase
while the number of inquiries to be processed remained stable.
Answering oral requests from the public is an important function of the
Section. In the Genealogical Unit alone, one person-year is required to perform this
duty. In 1977-1978 the Section replied to 7,261 oral inquiries, most of which
originated from persons interested in genealogy.
Reference Room Unit — General Index — A standardized Subject Authority List
for the General Index consisting of 5,700 subject headings was prepared and
distributed to staff. Standardized subject headings were drawn from four sources:
traditional usage of some subject matter within the Division; Library of Congress
Subject Headings, eighth edition, 1975; Répertoire de Vedettes-Matière,
Université Laval ; and Canadian Library Association Subject Headings.
A total of 15,500 nominal and subject entries were added to the General
Index. A control index to the contents of the General Index was prepared.
Finding Aids — Fifty-seven new finding aids and 95 revised finding aids were
added to the Reference Room of which 137 were processed by the Reference
Room Unit. Twenty-one finding aids were cancelled because they were obsolete.
Because of the extensive number and complicated formats of finding aids, a
revised finding aid index was prepared to assist researchers. This index contains
the title and location reference of the unit described, the finding aid number and the
physical type or types of the finding aid, i.e., file folder, bound volume, card index,
microfilm reel, Public Archives Report, etc. (Finding aids of a certain physical type
are all kept in the same location in numerical order.)
A finding aid register, which is a control tool listing finding aids in numerical
order, was also revised. The register is used to issue or cancelfinding aid numbers
and to assist the staff in planning shelf space. PUBLIC ARCHIVES REPORT 1977-1978
Both Reference Room copies of all 1,039 finding aids were examined to
ensure that they were identical: all extraneous material was removed and
irregularities were corrected.
A control index to all finding aids on microfiche has been prepared. A total of
169 finding aids have been organized for microfiching or remicrofiching.
Reference Desk — Following the recommendations of the Reference Desk
Committee, a roster of 15 senior archivists was prepared. This group will serve the
public at the Reference Desk for a specific period of time, and recommendations
regarding permanent arrangements will be made later.
Task Force on Informational Control — A pilot project Branch Reference System
using ISBD (International Standard Bibliographic Description for Non-Book
Materials) is underway and the Manuscript Division is contributing 20 entries
selected at random from the inventories.
Main Entry Catalogue — New main entry cards and general index cards were
verified for standardization of entry against 796 completed Accession Control
Records.
Other Card Indexes — With the reorganization of Manuscript Group 30, the
Reference Room Unit has revised location references, dates, finding aid numbers,
in some cases unit titles, on all reference tools. The 599 drawers of the Military
"C" Series were relabelled and internal tabs replaced or mended. The 184 drawers
of the General Index were relabelled using large typeface and numbered. The
Papineau Index was completed: irregular and illegible entries were checked
against documents and edited for consistency. A number of card index projects
were completed including the revision of some Second Index cards for the General
Index. A nominal emigrant services card index was processed and placed in the
Reference Room. It covers the period 1843-1851 and is incomplete.
TABLE X
Reference Room Unit
Support Staff Output of Major Functions
Number of Finding Aids Processed  149 137
(Plus Number Processed by National Ethnic Archives)  13 14
(Plus Computer Printout)       — 1
Total 162 152
Number of Pages of Finding Aids    3,032 4,315
Number of Cards Typed 14,134 17,812
Number of General Index Cards Filed  8,500 15,589
There has been a dramatic increase in productivity in the Reference Room
Unit in this fiscal year as shown by the figures in Table X: 1,283 page increase,
3r678 card increase and an increase of 7,089 cards filed into the General Index.
Union List of Manuscripts Unit — The Unit has responsibility for compiling,
editing and publishing the Union List of Manuscripts in Canadian Repositories, a
catalogue of unpublished manuscript material and government records available to 54
PUBLIC ARCHIVES REPORT 1977-1978
the public in archivai institutions in Canada. Good progress has been made on the
preparation of the 1977-1978 Supplement, containing approximately 4,000 entries
from 65 repositories. One notable improvement of this supplement in comparison
with earlier editions is that the subject index has been greatly expanded and further
efforts have been made toward the standardization of terminology.
Members of the U.L.M. staff have participated in the Archives Branch Task
Force on Information Control and have attended conferences, including one
sponsored by the Canadian Library Association, on the subject of automated
indexes. It is hoped that the revised and expanded subject index will enhance the
research value of the current supplement and of subsequent editions of the
Union List.
After each supplement is prepared, the data is added to the master tape.
This means that new returns are added to the existing data base and are interfiled in
alphabetical order. In the case of revisions, when a new entry has the same U.L.M.
number and the same title as an earlier entry, the earlier one is cancelled. A major
project this year was the conversion of the master file to metric measurements. All
quantities expressed in the 1975 edition as feet and inches were converted to
metres and centimetres.
A special project in which staff members were involved this year was the
question of copyright. This is a sensitive but complicated issue, and has
implications for archivists because of its relevance to the areas of photoduplication
and diffusion, as well as to traditional hard-copy publication. Archivists hope for a
revised copyright law that will be fair both to researchers and to copyright holders,
and which will not require an unwieldy system of administration. In the spring of
1977, the Department of Consumer and Corporate Affairs issued a Working Paper
that made certain recommendations for changes in the Copyright Act. The Public
Archives prepared an official response to this Working Paper.
Technical Services and Diffusion Unit — There are now 40 subscribers in
Canada and the United States to the Finding Aids on Microfiche series of the
Diffusion Program. A further 169 finding aids in Series III have been added to the
223 made available in the first two series. Well over one-third of the Division's
finding aids are now included irrthis project.
In the microfilm deposit portion of the program, the refilmed 1871 census was
duplicated for Ontario, Quebec, New Brunswick and Nova Scotia (713 reels).
Approximately 31,000 pages of the "C" Series (British Military and Naval
Records) were unbound, cleaned, deacidified and repaired when necessary. Other
restoration work included the repair of 1,002 pages of manuscript material, the
treatment of 27 parchments, the mounting of 87 posters and the binding of 102
Even though graduate programs in Canadian history experienced no
expansion, a more comprehensive program of contact with universities led to a rise
in the number of entries in the Register of Dissertations, from 1,931 to 2,005. The
lack of staff prevented any significant progress in the retrospective Register. PUBLIC ARCHIVES REPORT 1977-1978
London Office
55
During the year the modern departmental records from the Public Record
Office were moved from Chancery Lane in London, to the new headquarters
building in Richmond, Surrey. No microfilms were received from the PRO during
this time and the first batch from the new organization was delivered in February
1978. Use of the Canadian camera in No. 27, Chancery Lane increased in the
copying of material borrowed from private owners.
Among the acquisitions of original documents, were 31 volumes of autograph
letters (including transcripts) addressed to Lord Beaverbrook by Canadian
statesmen, purchased from Sotheby's; papers of the Chignecto Marine Transport
Railway Company, presented by Barclays Bank Limited; the Stacey papers,
consisting mainly of letters from the Stacey family who emigrated to Canada in the
first half of the last century, purchased from a writer, Miss J. Vansitartt; a
collection of photographs, negatives, books, some original correspondence and
various items of Canadiana, presented by Prof. Sir David Smithers; a pamphlet, A
Narrative of the Capture and Destruction of the Steamer Caroline, published in
1842, presented by Miss E. Lester-Garland; and various items purchased at the
regular auction sales held by Sotheby's. Four boxes of glass slides of Canada were
presented, three from the Guildhall Library and one by a private owner.
Statistics
Documents Copied in the Public Record Office
Adm. 2, Vols. 377-549 (extracts)	
PRO 30/69/5/72 — Correspondence relating to the
Canadian Labour Movement in the  Ramsay Macdonald
papers (xerox)
Copies of Material in Other Repositories
Norfolk Record Office	
Hull University Library	
Dundee University Library (xerox)	
Copies of Documents, etc., in Private Ownership Made in the
London Office from Originals Held by:
Dr. Barnardo's	
Church of England Children's Society	
Fawcett Library, City of London Polytechnic	
Barclays Bank Ltd	
Others.... ?!'!	
Inquiries
Telephone	
Personal Visits	
Letters 	
Microfilm Reels
13
18
13
7
1
 7_
61
295
85
205
585 56
PUBLIC ARCHIVES REPORT 1977-1978
Paris Office
Over the last year the main concern has been the search for and acquisition of
microfilms made by various institutions. Work has nevertheless continued on the
examination of the Archives départementales des Pyrénées-Atlantiques, on
research into certain private collections and on the microfilming of the colonial
papers in the Archives nationales de France.
Agreement with the French Navy Historical Service and the Library of Congress —
Favourable circumstances have made it possible to reach an agreement with the
French Navy Historical Service which permits the Office to consult and reproduce
their documents; from now on the Public Archives of Canada may have access,
without special authorization, to the various French navy repositories-and consult
and reproduce all documents on the history of Canada. This agreement, made in
January 1978, opens up many new avenues for historical research ; one immediate
result is that the Archives can now acquire more than 100,000 pages of documents
already microfilmed by the Library of Congress, Washington, whose cooperation
was obtained at the beginning of the discussions.
On February 28, those primarily responsible for the agreement met at a
reception organized by the Public Archives of Canada at the Canadian Cultural
Centre in Paris. On that occasion, His Excellency Gérard Pelletier, Ambassador of
Canada to France, expressed the gratitude of the Canadian government toward
those who had cooperated with the PAC in France.
Other Acquisitions — Microfilming of the colonial papers is continuing at the
Archives nationales: Series A (Actes du pouvoir souverain) was reproduced in its
entirety in 37 reels, Series F1A (Fonds des Colonies) produced 13 reels and volume
T 112 (Succession du maréchal de Levis), 2 reels.
The Archives obtained permission to reproduce nearly 500 pages of documents on the large and famous LeMoyne family from the private LeMoyne de
Sérigny collection. A particularly rare eighteenth-century piece was photographed :
a watercolour on parchment showing the arms of the LeMoyne family, at the bottom
of a copy of Charles LeMoyne de Longueuil's letters of nobility. Most of these
documents are unpublished and the service records, marriage contracts and
succession documents bring new light to bear on the heritage and the careers of
the members of the family.
Besides these acquisitions and the usual activities of the Office, the Archives
was represented at certain functions which provided contacts with archival
authorities and owners of private collections. For example, representatives
attended lectures by the Library of Congress delegate to France and others were
present for the activities relating to the France-Canada Days at Saint Malo.
Public Records Division
The completion of Regional Records Centres surveys has provided very useful
data on historically significant federal records held across Canada. A further step in
this program would be a survey of dormant records held by departments in the
regions. An important point in the long term Indian Affairs microfilm project was PUBLIC ARCHIVES REPORT 1977-1978 57
passed this year when more than one half of the 1,150 metres of records was
filmed. The project, which began in 1974, also produced computer-sorted subject
indexes to major series on Indian schools and Western Canadian Indians.
Seven Record Group Inventories were published and booklets listing major
accessions in 1975-1976 and 1976-1977 were printed and distributed. A Divisional
Procedure Manual has been produced for each member of the staff. The Manual
includes reference papers, policy statements and procedures as they are
developed.
Peter GiMis became Head of the Manpower and Social Development Records
Section, formerly the Human Resources Records Section, while Eldon Frost
became the Head of the Trade and Communications Records Section.
Regional Records Centres Surveys — A survey, begun last year, of records held
in the Regional Records Centre at Toronto was continued to include the remaining
centres at Montreal, Winnipeg, Vancouver and Halifax. Records identified as
having potential archival significance totalled 2,848 metres at Montreal, 2,796
metres at Winnipeg, 1,757 metres at Vancouver and 2,113 metres at Halifax.
Including the 1,695 metres previously identified at Toronto, the total for all the
centres is 11,209 metres. The extent of historically significant material still in the
custody of regional departmental offices is unknown. Having used 60 person-days
conducting regional surveys this year, the Division now has adequate control over
archival records in the Regional Centres.
Accessions — The Division accessioned 1,214 metres of records during 1977-
1978, compared with 944 metres in 1976-1977, 635 metres in 1975-1976and 1,081
metres in 1974-1975. During the same period, 1977-1978, 250 rolls of microfilm
and 795 microfiches of public records were also accessioned. A brief description of
these accessions, arranged according to record group number, follows. Access to
records less than 30 years old is usually controlled by the transferring agency, and
inquiries concerning access to the contents of these accessions should be
addressed to the Public Records Division.
RG 2, Privy Council Office; Cabinet conclusions for the period July-December
1946. (.075 m)
RG 3, Post Office; a file entitled "Use of Firearms in the Post Office" received
from the Ontario Regional Post Office, Toronto, 1911-1946. (.01 m)
RG 6, Secretary of State. Citizenship Branch ; register of citizens of Japanese
origin and persons claiming to be Canadian citizens who were evacuated to
Japan after the Second World War, c. 1946. (1 cm)
RG 10, Indian Affairs Branch ; blueprints of maps and plans and lists of annuity
payments from the Manitoba Regional Office, 1871-1949 (2.1 m); files
relating to schools, elections, bridges, roads, timber, membership, estates
and other local matters in the districts of Manitoulin Island, Sault Ste. Marie
and James Bay, 1900-1975. (87.73 m)
RG 11, Public Works ; central registry files, 1910-1950 (18.9 m) ; registry files on
international and interprovincial ferry operations, 1902-1950. (.9 m)
RG 12, Transport] registry files dealing with marine administration and aircraft
registration, 1902-1974. (7.8 m) 58
PUBLIC ARCHIVES REPORT 1977-1978
L.      - ___   -W? _*_--.   . .a_.Jl
Children attending the day school at Waswanipi, Quebec, 1927
(RG10, Vol.6750, File 420-10A).
RG 13, Justice; Capital Case files, 1967-1977. (2.5 m)
RG 14, Parliament; Sessional Papers of the 27th Parliament, 1966-1968; miscellaneous Sessional Papers, 1964-1965, Scrolls, 1964-1968, and the Bill of
Rights, 1960. (33 m)
RG 16, National Revenue, Customs and Excise Branch ; sample of forms relating
to imports and to the imposition of excise duties, including those imposed on
distillers, brewers, tobacco manufacturers or importers and those imposed on
goods brought into Canada by diplomats, 1967-1972. (.6 m)
RG 17, Agriculture; records relating to the 1969 Task Force on Agriculture,
administration, the Health of Animals Branch, the Food and Agricultural
Organization, and agricultural relations, c. 1940-1972. (78 m)
RG 18, Royal Canadian Mounted Police ; historic personnel files of officers and
men of the North West Mounted Police, 1873 ff. (7.5 m)
RG 19, Finance; records from the Deputy Minister of Finance, the Dominion Stock
Office, the Comptroller of Dominion Currency and the Inspector General
Banks consisting of stock ledger books, annual statements and returns from
banks and insurance companies, mortgages, vouchers, receipts and other
financial records, and correspondence regarding railway bonds and
debentures, c. 1835-1950 (27 m); memoranda prepared for the Imperial
Economic Conference of 1932 consisting of studies on monetary matters, tax
systems, customs, the gold standard and the Canadian tariff in relation to
Empire trade (.5 m) ; files relating to grants for international organizations and
sport, capital markets, debt management, government financing in the United
States and Europe, loans, investments, and guarantees for the Canadian
Corporation for the 1967 World Exhibition (Expo '67), the Porter Commission, PUBLIC ARCHIVES REPORT 1977-1978
59 60 PUBLIC ARCHIVES REPORT 1977-1978
and Crown corporations, 1940-1973 (9 m); bilateral agreements between
Canada and other countries relating to international conferences, conventions
and diplomatic accommodations leading to commercial agreement, 1952-
1953. (7 m)
RG 20, Trade and Commerce; subject files and historical sketches, 1892-1977
(7.5 m); central registry files, 1942-1971 (187.8 m); Expo '67, 1965-1970
(6 m) ; and the Canadian Government Office of Tourism, 1931-1961. (2.7 m)
RG 21, Energy, Mines and Resources, Mineral Resources Division ; records
relating to the administration of the Emergency Gold Mining Assistance Act,
1948-1971. (17 m)
RG 22, Indian and Northern Affairs, Engineering and Architecture Branch ; central
registry files relating to undertakings in the major areas of Indian affairs,
northern development, and national parks, c. 1960-1975. (3.6 m)
RG 24, National Defence; logs of the following H.M.C. ships: Algonquin, Assini-
boine, Athabaskan, Cape Breton, Cape Scott, Chaleur, Chaudière, Cowichan,
Fraser, Fundy, Gatineau, Huron, Iroquois, Kootenay, Labrador, Mackenzie,
Margaree, Miramichi, Nipigon, Ontario, Ottawa, Preserver, Qu'Appelle,
St. Laurent, Saguenay, Saskatchewan, Thunder and Yukon, 1968-1975
(2.7 m); subject files relating to the participation of the Canadian Forces in
centennial celebrations, 1960-1969 (4.2 m) ; copies of army trade specifications and of civilian occupational outlines, 1944-1945, the report of the Army
Rank and Trade Structure Committee, 1964 (.75 m) ; registry files relating to
military intelligence, 1946-1964 (7.5 m); management studies of functions
within the Canadian Armed Forces, 1965-1973. (10.5 m)
RG 29, National Health and Welfare; files documenting relations with committees,
boards, councils and international health congresses and conferences, 1921-
1976(5.5 m); liaison with other government departments, 1958-1970 (.3 m);
Cabinet decisions, 1962-1965, Cabinet meetings, procedures, 1945-1963,
and Parliamentary matters, 1954-1972 (3.7 m); files from the Research and
Statistics Division covering such topics as medical care, health insurance,
hospital insurance, disease and medical economics, 1943-1972. (34.8 m)
RG 31, Statistics Canada ; records relating to a survey on Motor Vehicle Thefts in
Canada, 1974 and to the Bail Reform Act Survey, 1973-1974 (.23 m); 1971
census return data sheets compiled for distribution to Members of Parliament.
(1 m)
RG 32, Public Service Commission; working papers of a report prepared by
Kathleen Archibald and published in 1970 entitled Sex and the Public Service
1965-1972. (.6 m)
RG 33, Royal Commission Reports ; microfiche copies of 300 reports of federal
royal commissions numbered and arranged according to G.F. Henderson's
Federal Royal Commissions in Canada, 1867-1966, a Checklist, University of
Toronto Press, 1967. (703 fiches)
RG 33/23, Dominion Provincial Relations, Royal Commission on; microfilm
copies of submissions and transcripts of hearings, 1937-1939. (17 reels)
RG 33 / 37, Broadcasting, Royal Commission on ; microfilm copies of transcripts
of hearings, exhibits and digests of briefs and evidence, 1955-1957. (9 reels) PUBLIC ARCHIVES REPORT 1977-1978 61
RG 33 / 39, Energy, Royal Commission on ; microfilm copies of submissions,
summaries of hearings and transcripts of hearings, 1957-1959. (16 reels)
RG 33/47, Publications, Royal Commission on; microfilm copies of financial
statements and cost surveys, 1960-1961. (4 reels)
RG 33 /65, Taxation, Royal Commission on; microfilm copies of submissions and
transcripts of hearings, 1962-1968. (14 reels)
RG 33 / 104, Indian Lands and Indian Affairs, Generally in the Province of British
Columbia, Commission Respecting ; evidence presented, maps, blueprints,
photographs, statistical reports and commission decisions, 1913-1916.
(5 reels)
RG 33 / 110, Treadgold and Other Concessions In the Yukon Territory, Commission
to Inquire into; transcripts of hearings, 1903-1904. (.2 m)
RG 33/ 111, Grain Handling and Transportation, Royal Commission on; transcripts of hearings, sound tapes, submissions, briefs, studies, biographical
information and press releases, 1975-1977. (8 m)
RG 33/ 112, Parliamentary Accommodation, Advisory Commission on; minutes
of meetings, presentations and background material, 1974-1976. (.3 m)
RG 33/113, Corporate Concentration, Royal Commission on ; transcripts of
hearings, 1975-1976. (.3 m and92 fiches)
RG 33 / 114, Law Branch of the House of Commons, Commission to Investigate
and Report upon the Working of the ; transcripts of hearings and a copy of the
final report, 1912. (.1 m)
RG 33/115, Indian Claims Commission; research files, claims files and unpublished studies, 1966-1977. (.4 m)
RG 34, National Capital Commission, Property Division ; files relating to negotiations for the sale of properties to the NCC and expropriations relative to the
Deschênes-Britannia Bridge, the Eastern Parkway, the Queensway, Le
Breton Flats, and the development of Hull, Gatineau East, Templeton,
Wakefield and Gloucester, 1942-1975. (26 m)
RG 39, Forestry; registry files relating to policy, planning and research files of
A.T. Davidson, consultant reports, letterbooks and files on international
conferences, 1955-1973 (31.5 m); records from the Eastern Forestry
Products Laboratory and its involvement in various associations, committees
and councils, 1950-1960. (10.6 m)
RG 43, Railways and Canals; survey notebooks containing the original layouts of
the former Wetland Canal, 1914-1915(1 m); a copy of the original lockmaster
book for the Merrickville Lock on the Rideau Canal, 1850-1865 (.05 m);
letters received by the Superintendent Engineer of the Welland Canal,
1872-1879, and an index to the Welland Canal Office files, 1913-1920. (1.8 m)
RG 45, Geological Survey of Canada ; three field notebooks of J. Stanfield relating
to investigations of bedrock and leda clay in Montreal, 1912-1914 (.02 m) ; a
letterpress volume containing the draft of Eugène Coste's 1886 and 1887
statistical reports. The reports deal with the export and import and the produc- companies   or
62 PUBLIC ARCHIVES REPORT 1977-1978
tion of minerals in Canada for those years as well as for some previous years,
c. 1858-1887 (.05 m); and two letterbooks dealing with the day-to-day
operations of the library, 1907-1912. (.1m)
RG 46, Canadian Transport Commission ; ship subsidy files, some registry files of
the Canadian Maritime Commission, 1948-1969 (3 m); and ferry and freight
services files, 1940-1971. (3 m)
RG 48, Dominion Observatories; files relating to seismic operations across
Canada, c. 1949-1967. (1.2 m)
RG 50, Unemployment Insurance Commission; benefit claims from UIC districts in
Ontario, 1971-1973 (22.7 m); Board of Referees case files, 1972-1974 (63.9
m); files concerning complaints, inquiries, contributions, rulings and
decisions, 1971-1972. (23.2 m)
RG 52, St. Lawrence Seaway Authority ; registry files pertaining to parliamentary
inquiries, the U.S. St. Lawrence Seaway Development Corporation Act, and
Prime Minister Trudeau's visit to the Welland Canal in April 1971, 1954-1971
(.3 m); cancelled leases and licenses to individuals,
municipalities, 1898-1956. (1.8 m)
RG 55, Treasury Board; files relating to the role of departments and agencies in
the public service collective bargaining process, 1964-1971 (1 m); ledgers
with entries for travel expenses, and professional and special allowances,
1969-1970 (.15 m); files relating to the Canadian Corporation for the 1967
World Exhibition, 1963-1968 (6 m) ; registry files relating to contract policy
and to purchase contracts for the Queen Elizabeth II telescope, 1950-1972
(.42 m); operational files from the Program Branch relating to budget and
estimates, manpower policy, program review and forecasting for all
departments, 1950-1974 (17.5 m); decision files, 1973-1974 (9 m); subject
files relating to various aspects of personnel policy in the Public Service,
1950-1967(4.1 m); budget coordination files, 1950-1972 (23 m); files and
reports relating to personnel management, incentive programs, manpower
utilization and the impact of technological change, 1955-1968. (.7 m)
RG 63, Canada Council; files relating to awards granted for projects in the arts,
humanities and social sciences, 1965-1969. (18 m)
RG 66, National Harbours Board; registry files relating to tariffs, traffic, property,
equipment, navigation, publicity and royal commissions, 1936-1961. (32.4 m)
RG68, Registrar General; files consisting of Proclamations for 1976-1977 (.1 m)-
General Indexes, 1883-1977. (5 reels)
RG 70, Air Canada; listings of all categories of fares charged for passenger
transport between all points in Canada and the United States served by Air
Canada and its predecessor, Trans Canada Airlines, 1938-1976. (.6 m)
RG 72, Canadian Government Exhibition Commission ; a loose-leaf binder and a
portfolio prepared by a Japanese advertising agency as a preliminary study for
the Canadian travelling exhibition to Japan, 1971. (.07 m)
RG 75, Economic Council of Canada; registry files dealing with pollution,
conferences, technical papers, speeches, committees and the Annual
Review, 1963-1972. (3 m) PUBLIC ARCHIVES REPORT 1977-1978
RG 81, Dominion Coal Board; records relating to government activity in the area
of coal production, supply, control and the administration of subventions to
coal producers, 1923-1970. (18 m)
RG 82, Immigration Appeal Board ; deportation case records, 1967-1971. (9.9 m)
RG 84, Parks Canada ; registry files from the Ontario Region relating to
conferences and conventions, publicity, tourism and canals, 1943-1974
(.9 m); a file on the work of Grey Owl, the famous naturalist, in Riding
Mountain National Park and Prince Albert National Park, 1931-1932, and
a file containing a typescript entitled "A History of Riding Mountain National
Park, Wasagaming, Manitoba", 1957. (.1 m)
RG 85, Northern Administration Branch ; files created by the Arctic Division
relating to communications, loans to the Inuit and cooperatives, town
planing, buildings, fire prevention, the North West Territories Council,
ordnances and education. The majority of the files are related to the 1960s,
1921-1971 (12.6 m); files, reports, brochures and photographs relating to
joint Canadian-American expeditions in the late 1940s to establish weather
stations in the Arctic, c. 1945-1952. (2.8 m)
RG86, Mines Branch; files relating to the Fuel and Mining Practice Division's role
in developing more efficient techniques to convert natural resources into
usable products, 1935-1964. (3.6 m)
RG 88, Surveys and Mapping Branch ; files on individual surveyors relating mostly
to examination results, and lists of surveyors receiving standard measures,
c.1900-1950 (5.1 m); files documenting the relationship of the Surveys and
Mapping Branch, and its scientific employees, with the Pan-American
Institute of Geography and History, c.1944-1970 (.9 m); and approximately
500 diaries of Dominion Land Surveyors relating to surveys undertaken in
Alberta between 1875 and 1923. (5.4 m)
RG 94, Information Canada, Exposition Audio-Visual Directorate; registry files,
organization charts, selected subject files, studies, reports and information
bulletins, 1963-1975. (63.9 m)
RG 96, Northern Canada Power Commission ; files consisting of sales and cost
summaries reflecting the operations of the Commission, 1967-1970. (.3 m)
RG 97, Communications; records relating to the Royal Commission on Radio
Broadcasting (Aird Commission) of 1928 ( .02 m) ; records and diaries from the
Office of the Minister, 1964-1976 (3.02 m); diaries from the Office of the
Deputy Minister, 1968-1972 (1.05 m) ; registry files created by predecessors
of the Department of Communications, 1904-1972 (12.8 m); administration
records relating to Telecommission, 1969-1972 (3.2m); records of the Royal
Commission on Broadcasting and various conferences and commissions,
1919-1947 (.6 m), and printouts of data transmitted by satellites Alouette I and
//, 1962-1974. (17.4 m)
RG 101, Crown Assets Disposal Corporation ; ledgers documenting the
transactions of the Corporation, 1946-1972. (10 m)
RG 103, Consumer and Corporate Affairs ; records relating to commodity
standards, the formation of a Canadian Federal Bureau of Standards (later the 64 PUBLIC ARCHIVES REPORT 1977-1978
Standards Council of Canada) and the Precious Metals Markinlg Act, 1914-
1971. (5.6 m)
RG 109, Canadian Wildlife Service ; records documenting the -history of the
Canadian Reindeer Project, c. 1929-1973. (6 m)
RG 114, Anti-Dumping Tribunal; files relating to various cases submitted to the
Tribunal for decision, 1974-1976. (2 m)
RG 117, Office of the Custodian of Enemy Property ; records relating to the
Custodian's activities during and following both World Wars. First World War
records include subject files, ledgers, account books, correspondence
concerning securities and property, court cases, and CPR embargoed
securities. Second World War records relate almost exclusively to the
relocation of Japanese Canadians in British Columbia and include accounts,
cash books, claims, case files and the administrative records of the
Custodian's Vancouver Office, 1916-1970. (52.5 m, 180 reels)
RG 118, Manpower and Immigration; records relating to Local Initiative Programs,
1971 (37.8 m); research files, municipal winter work programs, vocational
training, employment services and overseas advertising, 1940-1970 (35.4 m) ;
technical and vocational training, 1960-1970 (2.7 m); occupational training
for adults, 1969-1970 (2.4 m) ; administrative files relating to the
Saskatchewan NewStart Corporation, 1968-1974. (3 m)
RG 119, Canadian Habitat Secretariat; files from the Office of the Commissioner
General, historical reports and desk books on various conference related
subjects, 1975-1976(1.5 m); Habitat reports, memoranda, notes, newspaper
clippings and publications, c. 1975-1976. (1.5 m)
RG 120, Royal Canadian Mint ; ledgers of "Rough Gold Deposits Received" and a
"Bullion Journal", 1957-1973. (.3 m)
RG 121, Canadian Patents and Development Limited; correspondence on patent
matters, minutes of meetings and case files dealing with the patenting and the
sale of patents for inventions made by public servants and university
employees, 1919-1975. (9.6 m)
RG 122, Office of the Commissioner of Official Languages; correspondence and
special reports on the implementation of the Official Languages Act, and
letters and pictures from school children in response to the Oh! Canada kit
distributed by the Office, 1970-1971. (2.1 m)
RG 123, Canadian Film Development Corporation; this agency was established in
1967 to foster and promote the development of a feature film industry in
Canada. Files relate to the various activities for which the CFDC is
responsible, such as, national film policy, subsidies to the industry and film
awards, 1961-1976. (1.2 m)
RG 124, Regional Economic Expansion ; Agricultural Rehabilitation and Development Act (ARDA) projects, 1963-1968. (8.2 m)
RG 125, Supreme Court of Canada; oaths of allegiance and oaths of office, 1875-
1977 (.025 m); trial documents for cases heard, 1876-1891. (14.4 m) PUBLIC ARCHIVES REPORT 1977-1978 65
RG 126, Mackenzie Valley Pipeline Inquiry (Berger Commission); the Inquiry,
headed by Mr. Justice Thomas R. Berger, ceased to exist early in 1978 and its
records were transferred to the Public Records Division. Transcripts,
submissions, exhibits, summaries of proceedings, posters, speeches, press
releases, various lists and index cards, and editions of the final report,
c. 1974-1977. (24 m)
Custodial Notes
Agriculture Canada (RG 17) ; one hundred and thirty-two metres of central registry
files of the Department, c. 1915-1952, and of the Deputy Minister's Office
during the term of H. Barton, 1932-1949, were selected, listed and boxed.
These records relate to all aspects of the development of Canadian
agriculture, including production, marketing, research, international
relations, farmers' cooperatives and drought relief on the Prairies.
Canadian Wildlife Service (RG 109) ; the new Record Group 109 has been created
for the Canadian Wildlife Service and an inventory and finding aids prepared.
The records consist of central registry files, an official history of the Service, a
sample of bird banding cards and files of the Canadian Reindeer Project.
Northern Administration Branch (RG 85); a large accession of Mining Lands and
Yukon Branch records was boxed and listed. These records relate primarily to
mining activity in the Yukon and Northwest Territories, but concern some
social and administrative matters. Some of the files also relate to mineral
development on the Prairies, especially the Alberta Tar Sands. Most of the
files date from 1898 to 1922.
Conservation — A control system for the identification of materials requiring
restoration continued to operate smoothly for the first six months of the fiscal year;
during that period, a total of 681 single items and 1,600 pages of bound material
were sent to Records Conservation. However, because of a backlog of orders no
records were sent for restoration in the final six months of 1977-1978. The
Divisional microfilming program continued with one 35mm camera allocated to the
protective copying of the Intercolonial Railway letterbooks and one 35mm and three
16mm cameras being used for the Indian Affairs project.
Finding Aids — Two major indexing projects, the School Files and the Black
Series, have been processed and completed. The School Files is a series, 98
metres in extent, dealing with all aspects of Indian school administration
throughout Canada for the years 1879-1953. The Black Series consists of 54
metres of central registry files dealing with many aspects of the administration of
Indian Affairs in western Canada for the years 1872-1959. A computer-produced
index for both series is available to researchers in microfiche and microfilm
formats. Researchers will now be able to retrieve specific files from these series by
names of school, agency, reserve and subject. The Red Series, 135 metres of
central registry files, dealing with the administration of Indians in eastern Canada
for the years 1872-1964, has been put on cassettes and is ready to be transferred
to computer tape for eventual processing.
A proposal for a Public Records Division Information System was prepared,
submitted to and accepted by the Branch and Departmental EDP Committees. 66
PUBLIC ARCHIVES REPORT 1977-1978
Canadian National Railways Project — Substantial progress was made during
the year towards preparation of the inventory to the Canadian National Railways
records. The portions of the inventory for the Central Vermont and the Canadian
Northern systems were completed. The organization of the records of the Canadian
Government Railways is nearing completion. The only portions of the inventory
remaining to be completed are the Canadian Government Railways and the
Canadian National Railways systems.
A survey of CNR records was undertaken to determine the need for
conservation. Those records requiring urgent attention have been restored while
the remainder will be restored as resources permit.
The protective microfilming of 470 letterbooks of the Intercolonial Railway
commenced during the year and by the end of March 1978, 234 volumes had been
filmed.
Guide to Records Relating to Immigration and Land Settlement in Western
Canada — Two term and one contract employee finished locating and listing those
sources outside the Immigration Branch, Department of Agriculture, and Dominion
Lands Branch, the three agencies primarily responsible for promoting immigration
and land settlement in western Canada to 1936.
A published synopsis of the various sources will serve as a research tool for
scholars who would then use the subject lists gathered during the Guide project.
Research for this synopsis is now almost complete.
1871 Census Microfilm — With the completion of the checking of the new
microfilm edition of the 1871 census, considerable time was spent in compiling and
revising the catalogue finding aid. This catalogue is an updated revision and
consolidation of census check-lists published in 1963. The new catalogue will be
available for distribution in the next fiscal year.
Indian Affairs Microfilm — Microfilming the Red Series Headquarters files was
completed together with Central Registry files, c. 1833-1956, in Accession
72/599. Since 1974, approximately 676 metres of Indian Affairs Branch
records have been filmed of an estimated 1,150 metres to be processed. During
the latter part of the year the Trust Fund microjackets were received, together with
microfiche of the computerized finding aids for the Black Series Headquarters files
and the School files.
Publications — During the year a revised brochure was published describing the
functions of each section within the Division. The Division also produced several
inventories: Privy Council (RG 2), Public Works (RG 11), Trade and Commerce
{RG20), Statistics Canada (RG 31), Treasury Board (RG 55), Wartime Prices and
Trade Board (RG 64) and Canadian Commercial Corporation (RG 65). In addition
two other publications, Major Accessions, 1975/76 and Major Accessions,
1976/77, were also released. All of these publications are free and available on
request.
PUBLIC SERVICE SECTION — Headed by André Martineau, the Section serves
researchers in the Public Records Division and the Manuscript Division. Control of
the research registration system is provided for the Public Records and Manuscript
Divisions, the National Photography Collection and the Public Archives Library. In
addition to registration, the Section provides circulation, microfilm interlibrary
loans and photoduplication services. PUBLIC ARCHIVES REPORT 1977-1978
67
During the year the use of these services by the public increased considerably
and the facilities have been changed to meet this demand. The self-service
microfilm reading room was put into full operation and can now seat 27
researchers. A typing room was established adjacent to the main reading room to
accommodate researchers who have their own typewriters and tape recorders.
A Microfilm Advisory Committee was created to ensure coordination between
the Microfilm Subsection and the line sections of the Manuscript and Public
Records Divisions.
The inventory of all microfilm reels in Divisional custody, begun last year, was
almost completed, and in addition, a shelf reading was taken of all volumes held in
both the main building and satellite building.
TABLE XI
Statistics — Public Records Division / Manuscript Division
Researcher^	
Volumes Circulated
Reels Circulated . . .
Interlibrary Loans
Photocopies	
3,703
3,563
4,675
63,020
73,256
74,264
17,862
14,699
26,212
3,349
5,898
6,242
218,579
269,662
322,950
Staff Notes — Several staff members were actively involved in projects or
associations relating to archival or connected professions.
As a member of the Publications Committee of the Association of Canadian
Archivists, Bryan Corbett oversaw the production of the Directory of Canadian
Records and Manuscript Repositories. He also published "Genealogical Sources in
the Historical Immigration Records of the Federal Government" and "Genealogical
Sources in the Historical Land Settlement Records, The Department of the
Interior", both in Families, Vol. 16, No. 4, 1977.
Barbara Wilson published Ontario and the First World War, 1914-1918
(Toronto: University of Toronto Press, 1977). This volume is the tenth in a series
produced by The Champlain Society for the Government of Ontario and consists of
an extensive collection of documents prefaced by a long scholarly introduction.
Terry Cook served as Associate Editor of Archivaria throughout the year and
wrote "Clio: The Archivist's Muse?" for Archivaria, No. 5, Winter 1977-78.
André Martineau was President of the Association des Archivistes du Québec
for 1977-1978 and Coordinator of the Cours sur les principes et techniques de
l'administration des archives jointly sponsored by the Public Archives and the
University of Ottawa.
Peter Gillis continued to serve as Chairman of the Publications Committee of
the Canadian Historical Association and as such was Executive Editor of both
Historical Papers and the CHA's historical booklet series. He is also a member of
the Committee of Editors of Scholarly Journals of the Canadian Social Science
Federation. 68
PUBLIC ARCHIVES REPORT 1977-1978
National Map Collection
The 1977-1978 year was, once again, a busy and productive year for the
National Map Collection. As physical and intellectual control is gained over its large
diverse holdings, there is a general feeling of accomplishment. The 105 mm
microfilm program, after a number of initial technical difficulties, is progressing
extremely well.
The National Map Collection was responsible for two major publications in
1977-1978. The catalogue, Fire Insurance Plans in the National Map Collection,
which lists more than 2,000 plans, was published in the last quarter. The exhibition
catalogue, Arctic Images: The Dawn of Arctic Cartography, Fourth Century to
1822, was published for the July opening of the Arctic Images exhibition.
The Head of the Government Cartographical and Architectural Records
Section, William Oppen, left the Public Archives in August to assume a position
with the Yukon Archives in Whitehorse. Dorothy Ahlgren was appointed to the
position in October.
Acquisitions — In 1977-1978, the National Map Collection acquired 64,271
items, in comparison with 10,097 the previous year. Of these, the Government
Cartographical and Architectural Records Section acquired 41,309, the Modern
Cartography Section 22,712 and the Early Canadian Cartography Section 250.
Government Cartographical and Architectural Records Section — During the year
records were received primarily by transfer from the government departments
concerned. These records include:
(a) Indian and Northern Affairs. Plans of Ordnance and Admiralty Lands,
dating from the 1820s, primarily of Upper and Lower Canada.
(b) Public Works. Plans of public, mainly military, buildings across Canada.
(c) Indian and Northern Affairs. Additional maps prepared for the Inuit Land
Use and Occupancy Project.
(d) Militia and Defence.  A group of maps prepared by the  Canadian
Engineers, Canadian Expeditionary Force at Vimy during World War I.
(e) Department of the Interior. A collection of coal mining maps.
(f) House of Commons. Charts and plans from the Sessional Papers Office.
(g) Royal Commission on Grain Handling and Transportation. Maps showing
rail networks and elevators dating 1965-1976.
(h)   Bilingual Districts Advisory Board. A group of maps showing population
type and density.
(i)    Maps relating to the Mackenzie Pipeline and Highway,
(j)    Maps relating to the public inquiry into the Pickering airport.
In addition, the F.J. Alexander architectural collection was acquired.
Alexander was an Ottawa architect active in both public and private work. He is
best known for his work on the interior of the Parliamentary Library and the fence
around Parliament Hill. Unfortunately, the collection acquired does not document
this activity. Architectural plans, including brewery plans and ship plans were
transferred from the records of the Molson Companies Limited. Others were transferred from the papers of Harriet Taber Richardson. PUBLIC ARCHIVES REPORT 1977-1978
69
Villa-residence for Mrs. CL. Gibbs, corner Cartier & McLaren Sts.,
Ottawa. Front elevation... Fred. J. Alexander, Architect, 1887.
In addition to the items enumerated above, other collections were accessioned which have been in the National Map Collection for some time. These
include a large number of plans of railways from the Department of Transport,
architectural drawings.from the Restoration Services Division of the Department of
Indian and Northern Affairs, a portion of the J. Albert Ewart Collection of architectural plans and drawings, and plans of the Toronto waterfront from the Canadian
National Railways.
In 1977-1978, it was not possible to carry out a systematic survey of maps and
plans in government departments and agencies, or in the Public Records Division.
This type of survey is required in the near future.
Modern Cartography Section — The cooperation of many government and private
map producers continues to be demonstrated by deposit of a large portion of the
current Canadian cartographic production. In addition, the acquisition of non-
Canadian cartographical materials continues to be aided by the Department of
National Defence. 70
PUBLIC ARCHIVES REPORT 1977-1978
A number of items and collections have been donated during the last year. Of
special note are the following:
(a) Trevor Lloyd's collection of maps and atlases of northern areas. Mr.
Lloyd was formerly Director of the McGill Centre for Northern Research
and Studies, and is now the Director of the Association of Canadian
Universities for Northern Studies.
(b) Bertram MacKay's map collection. A former geologist and honorary
director of the Bytown Museum, Mr. MacKay's collection includes items
from his wide range of interests.
(c) Bird's-eye view of Simcoe, 1881, donated by the Eva Brook Donly
Museum.
(d) Heritage Renfrew donated the maps from the Barnett family papers ; the
Barnett family was active in forestry and mining in Canada.
(e) The Waterloo Mutual Insurance Company has donated fire insurance
plans of Toronto and several smaller town