BC Historical Books

BC Historical Books

BC Historical Books

Public Archives Canada annual report 1976/1977 Public Archives of Canada 1978

Item Metadata

Download

Media
bcbooks-1.0319223.pdf
Metadata
JSON: bcbooks-1.0319223.json
JSON-LD: bcbooks-1.0319223-ld.json
RDF/XML (Pretty): bcbooks-1.0319223-rdf.xml
RDF/JSON: bcbooks-1.0319223-rdf.json
Turtle: bcbooks-1.0319223-turtle.txt
N-Triples: bcbooks-1.0319223-rdf-ntriples.txt
Original Record: bcbooks-1.0319223-source.json
Full Text
bcbooks-1.0319223-fulltext.txt
Citation
bcbooks-1.0319223.ris

Full Text

Array I*
Public Archives      Archives publiques
Canada Canada
annual
report
0©
__-  s
1976/1977
J*
>''^y__a
&
■J_49________BKi:  1+
Public Archives      Archives publiques
Canada Canada
annual
report
1976/1977 Minister of Supply and Services Canada 1978
Cat.  No.: SAI-I977
ISBN:0-662-OI464-2
Contract No.: 08KT Q2Q26-7-I26I
Thorn Press Limited Contents
Introduction
1
Records Management Branch
5
Headquarters Records Centres Division
5
Regional Records Centres Division
10
Office of Records Management Services Division
14
Archives Branch
19
Manuscript Division
20
London Office
54
Paris Office
55
Public Records Division
56
National Map Collection
65
Picture Division
78
National Photography Collection
86
Public Archives Library
96
National Film Archives Division
101
Machine Readable Archives Division
108
Administration and Technical Services Branch
113
Policy and Program Development
113
Office of Reprographic Development
113
Administrative Services Division
115
Financial and Management Services Division
116
Personnel Division
116
Technical Division
119
Exhibition Services Division
124
Information Services Division
126  Introduction
The most heartening development of the year has been the approval, by
Treasury Board, in December 1976 for the year 1977-1978 of funds necesary
to carry out on a solid basis the program of the National Film Archives. Thus
the NFA will be able to fulfill its role in the acquisition, conservation, and utilization by researchers of films, videotapes, and recorded sound. The efforts made
in this field since 1969 now can be consolidated and developed in collaboration
with the National Film Board, the CBC, other government departments and
agencies, and the private sector.
Two important matters to which reference has been made in several annual
reports have not been resolved. While legislation has been the subject of a
great deal of discussion, a new Archives and Records Act has not yet been
introduced. Accommodation is even more critical and the acquisition and adaptation of interim accommodation will be a continuing preoccupation until a new
building for the Public Archives is completed.
An important factor in the operations of the Public Archives during the last
fiscal year, has been the continuation of the policy of restraint in regard to
increases in the public service. While there was a budget increase from
$12,798,000 to $14,397,000, this increase was chiefly for regular salary increases
and alterations to buildings. The number of man-years was reduced by four,
to 710. The staff freeze, accompanied by increases in acquisitions and in reference requirements, has had an eroding effect on the operations of the Public
Archives. For example, increased workloads in the records centres have caused
a perceptible deterioration in service; the systematic acquisition program of the
Archives Branch has been less active and backlogs of materials which require
arrangement and description are increasing; a conservation program, the dimensions of which were identified in a recent study, has been postponed, and such
new developments as the Diffusion Program have been maintained at the current
level or reduced in scope.
Probably the most important question that is raised by the policy of restraint
is that of priorities, i.e. the possibility that expenditures for cultural activities
will be reduced in relation to those which have a more apparent economic
influence. In the last decade, the proportion of the total budget of the Government
of Canada which has been devoted to cultural programs has remained fairly
constant and one hopes that it will at least remain at that level, in recognition
of the importance of these programs and their contribution to the quality of
life. Among cultural agencies, however, the value of archives to the community
is not as well understood as that of museums, galleries, and libraries. It is a
challenge for archives to promote a better understanding of their role by governments and the general public, and to make the most effective use of the resources
at their disposal.
Restraint has been accompanied by a greater emphasis on accountability,
the improvement of financial management, the clear definition of objectives,
and the measurement of performance in attaining those objectives. In the last
year, the Public Archives has reorganized its financial services, appointed a PUBLIC ARCHIVES REPORT 1976-1977
departmental auditor, continued work on performance measurement, developed departmental policies, and continued the work of task forces in the fields
of acquisition policy and reference systems. While there will be increased
emphasis on planning at the Public Archives, it is evident that it cannot be
done in isolation. Consideration was given to a proposal for a naBonaLarchives
congress as a stage in the development of a national plan or strategy. Work
on elements of such a plan will be continued over a longer period in consultation
with the national professional associations.
The reports of the branches which follow, however, indicate satisfactory
progress in the wide range of activities of the Public Archives.
The Records Management Branch has a net total of more than 300,000
cubic metres of dormant records and it handles nearly 5,000 reference requests
every day. Progress in the integration of EDP records is encouraging, with the
completion of an inventory, the commencement of scheduling and plans for
tape libraries. The major problems that will have to be dealt with in the near
future are the need for a more sophisticated automatic system for retrieval of
military and civilian personnel files, and the additional workload expected to
result from the Canadian Human Rights Act and possible freedom of information
legislation. Records management courses are now given in both English and
French and an increasing number of short courses are given in the different
regions.
In, the Administration and Technical Services Branch, in addition to the
increased emphasis on financial administration and performance measurement
and the development of Departmental policies which have been mentioned, a
committee completed a report on joint administrative services for the Public
Archives and the National Library. A full time Security Officer has also been
appointed. In the Technical Division, there have been notable increases in the
volume of COM and microfiche; experiments in the use of compact shelving
and work in developing and testing the Wei To System for bulk deacidification
continues.
In the Archives (formerly Historical) Branch, an agreement on cooperation
was signed with the National Film Board. The ftfst annual supplement to the
Union List of Manuscripts in Canadian Repositories was published, and several
hundred finding aids on microfiche were prepared for distribution. In the National
Map Collection, a new section was established for architectural archives. The
National Photography Collection completed a survey of photographs in government departments and planned a union list of photographic collections kept
in 200 Canadian repositories. An interesting example of innovation was the
successful use of a tracker dog to locate nitrate photograph negatives in storage
areas. One of the most interesting acquisitions during the year was of The Four
Indian Kings portrait collection which depicts the Five Nations Indian Chiefs
who visited Queen Anne's Court in 1710. An exhibition of these portraits, formerly
a part of the royal art collection, will be opened by the Queen during her visit
to Canada on the occasion of the Silver Jubilee of her coronation.
National — The annual meeting of the Dominion Archivist with the provincial
and territorial archivists was held in Ottawa in May. Members of the staff of
the Public Archives continued to participate in a great many related professional PUBLIC ARCHIVES REPORT 1976-1977 3
societies such as the Association of Canadian Archivists (ACA), the Association
des archivistes du Québec (AAQ), the Society of American Archivists (SAA),
the Association of Canadian Map Librarians, the Canadian Historical Association
(CHA), the Canadian Oral History Association, the Canadian Micrographie
Association, etc. The possibility of closer association with provinces in the fields
of records management and micrographics is being explored.
International — As a member of the Bureau of UNESCO's International
Advisory Committee on Documentation, Libraries and Archives (IACODLA), the
Dominion Archivist participated in discussions regarding the formation of the
general information program for UNESCO which was approved by the General
Assembly in Nairobi, Kenya. Several members of the staff attended the Vlllth
International Congress of the International Council on Archives in Washington,
DC. The Dominion Archivist was appointed Deputy Secretary General of the
Council. The Assistant Dominion Archivist was active as Deputy Secretary of
the Committee on Archival Development and Chairman of the Archives Section
of the Pan American Institute of Geography and History. The Senior Adviser
on Micrographie Studies is President of the International Council for Reprography and a member of the ICA Microfilm Committee and other international
associations in the field of microfilm.At the last meeting of the Fédération
internationale des archives du film (F.I.A.F.), the Public Archives was accepted
as a member. Several foreign archivists participated in the records management
courses given by the Public Archives, a photographer from Nigeria received
training, and requests for technical assistance in records management were
received from several developing countries. Mr. Ralph Westington, Records
Manager for Finance-Treasury Board, was instructor in records management
in a course for English-speaking Africa held in Tanzania at the end of 1976.
Visitors from abroad included John Imrie (Scotland), Didier Ouedraogo
(Upper Volta), Dr. I. Borsa (Hungary), Dr. D. M. Kagombe (Kenya), H. W. Nunn
(Australia) and Mrs. Monirck Razavi (Iran).
Staff — Among the members of the staff who retired during the year, two
have particularly long and distinguished records of service at the Public Archives.
Mr. Alfred E. H. Pétrie, founder of the National Medal Collection, retired after
20 years of service and Mr. Ed Holmes, lately charged with the implementation
of management systems, retired after 14V_ years in various capacities in the
administrative and financial field. I wish to convey to them on behalf of the
Archives, their colleagues, and friends our thanks and good wishes.
Acknowledgements — Sincere appreciation should be expressed to the staff
of the Archives, to colleagues in Canada and abroad, to records managers,
and others in government departments whose cooperation is so important and
to donors of archival material whose contributions help to ensure the preservation of our cultural heritage.
31 March 1977
Wilfred I. Smith
Dominion Archivist PUBLIC ARCHIVES REPORT 1976-1977 Records
Management Branch
Under the terms of the Public Records Order (P.C. 1966-1749 dated 9
September 1966) the Records Management Branch is authorized to provide a
comprehensive service to government departments and agencies in Ottawa and
the larger metropolitan centres across Canada. This service includes: records
centre storage and reference facilities; advice and assistance in records scheduling and disposal; the provision of training courses, printed standards, and
guides in records management; records surveys, audits, and evaluations; and
assistance in other related aspects of records management including the federal
government's Essential Records Program.
During the year, the Branch became more and more involved in Electronic
Data Processing (EDP) records. The inventory of EDP records held in the Department was nearly completed, most departments having sent us their reports.
Scheduling was started, and it is hoped all such records will be identified and
scheduled by the end of next fiscal year. As well, the planning and implementation of a high quality magnetic-tape library operation was started in Ottawa and
in the regional centres to provide off-site security storage for government departments.
Training courses in records management were also expanded in answer
to increasing demand. The first four-week course in French was held in September and was very successful. It will be scheduled once a year. Shorter
courses, of one-week duration, were also given in Edmonton, Winnipeg, Toronto,
and Halifax for the benefit of federal government employees, and two were given
specifically for the staff of the Canadian Penitentiary Services, one in English
in Kingston, the other in French in Laval.
New legislation considered by Parliament will greatly affect the operations
of the Branch. Part IV of the Canadian Human Rights Act will provide access
by individuals to the files concerning them, and the law on freedom of information
will open up for consultation a large volume of records which were previously
restricted. These laws will modify records management methodology and increase significantly the level of service to be provided to dormant records held
in the Records Management Branch.
Headquarters Records Centres Division
The fiscal year 1976-1977 has been a most productive year for the Headquarters Records Centres Division. Again, procedural changes by user departments necessitated internal changes to accommodate them. The three most
significant projects that the Division was involved with during the year were:
1)the planning of a Magnetic-Tape Library to provide off-site security storage
of backup tape for government agencies in the Ottawa-Hull area; 2) the creation
of a Personnel File system for the Canadian Penitentiaries Services to accommo- PUBLIC ARCHIVES REPORT 1976-1977
co
(. (D _ sm o
C9 _f h- t- CM CM
4>
rooo   .n
o
c
CM «-  i-
(O
œ  co o <_ <_
§ 2,5 8 3
g. ©u- ____
«_ _* 2 _i
<   *
P o
o
_. c
o c
_ Oi
E 2 L
_l <D
, e *
U. «-        t- -- CD
NO) OO    .   N
o) o h- co r- -r
oo o cm m co m
o" cm" cm"  ..   -f co"
co cm -r r- oo o
smcoo . m
m -- co co -r co
<o co* cm" cm" cm" cm"
•t- o) oo o i— o)
smooo   . to
OJ 00 ■* CM O 00
m   3
1^
o»
co
o
C»
CO
o»
oo
^ 1
o
CM
CD
-.
©   C
ce O
^  co
CD
CO
CO
a»
CD
-T
•O
00
00
C-
-I-
-r co
00 oo
C   ._
CO
CO
CM
CM
00
co
OO CM
-r cd
c ©
co
CM
5
CM
o
CD
00
•o
CO CM
CM
.-
J-
T-
__■__■
i-  t-  CM CM CM  -f
co co cm m o T-
o co m -r co m
co oo y- co m co
cm" cm" in* cm -^ CD
. 00 O) CM . O)
T- CM CO CO CO CM
m m o h- o co
. mo ess   .
CD O) -■* CO h* CO
O CO CO ■>- C
0)0 CM    .   U
m CM  T CO CM CO
m in co m r- co
co oo co s to co
O)    .   O) co 00 O)
c. c.    . in co s
n. r» N> h> N> h-
i- cm co Wr in co
h- h- r- r~ r^. .-
CJ> C7> C7) O) O) O)
• «e. PUBLIC ARCHIVES REPORT 1976-1977 7
date their inmate records; and 3) the complete revision of the Operational
Performance Measurement System (OPMS). Throughout the year studies have
been conducted in the hope of automating the PERSCHEME programs and
it appears that positive results can be expected by the end of 1977.
After one year of operation, the OPMS reporting procedures were reviewed
and found to be lacking in some areas. Time and motion studies were conducted
in those areas and the system was redesigned accordingly. This has led to a
more accurate method of reporting and provides a better picture of Divisional
activities.
In order to improve security in the Records Centre Annex, special locks
were installed, except in the front of the building where fire regulations prevent
such a practice. A commissionaire on duty 24 hours a day at the front of the
building provided further protection. A security measures investigation proved
that safety precautions taken in the Annex were adequate.
The Division Chief spent three days in Quebec City advising the provincial
government on the Records Centres' operations, i.e., methods and procedures
including use of space, staff, and equipment. Also, at the request of the Supply
Advisory Committee, he spent four days in Washington as a member of a two-man
team to investigate building layouts to determine if United States agencies had
developed better techniques for use of space and equipment.
GENERAL RECORDS CENTRE - With the high cost of office space and relatively
little room for housing, departments are progressing into an era where Records
Centres are being used for semidormant records storage.
With the change in information handling equipment, especially the use of
computers, the General Records Centre is establishing a secure tape library.
Also, the procedures to follow for the storage and maintenance of computer
tapes are now being completed. This indicates a change in the concept of
Records Centres as departments are requesting services beyond the normal
storage and retrieval of tapes.
TABLE II
Activities of the General Records Centre
Year
Accessions (cubic metres)...
Disposals (cubic metres) .....
Relocations (cubic metres) .
Fumigations (cubic metres) .
Reference Requests	
Interfiles	
Refiles	
1,612
1,666
922
1,514
158
139
2
5
171,685
308,624
95,131
101,078
154,518
192,254
CANADIAN FORCES RECORDS CENTRE - Miss J. Dignard, who was appointed
Head of the Centre in May 1975, retired in December 1976. During the year,
many operational changes were implemented due to an increased workload and
service difficulties. Some of these problems have been identified and overcome.
Table IV indicates the tremendous increase in activity in the Section during
1976-1977. PUBLIC ARCHIVES REPORT 1976-1977
TABLE III
Year
Requests	
Interfiles 	
Refiles	
Accessions (cubic metres)	
Correspondence	
X-ray Disposals (cubic metres) .
Photocopies	
1975-1976
1976-1977
84,434
128,291
255,203
267,803
108,550
110,990
39
46
41,325
26,938
3
—
27,215
31,748
During the year the Section was also involved in a number of special projects;
the major ones are listed below.
Department of National Defence — Directorate of Records Services (DRS) —
In this project 8,000 service documents were requested in order for the Directorate to examine the potential for re-enrolment in the service. This project was
completed about midyear but as a follow-up several thousand "letters of offer"
were received to be filed into the returned documents. As yet this filing has
not been completed.
The Directorate also used the Sections research facilities, sending Captains
F. Pinch and I. Dunsmore to examine about 2,000 documents for information
concerning trades training. The object was to see if service people pursued
the trades they had learned in the services in civilian life; also to determine
why these people had left the service, and to communicate with them to learn
the circumstances under which they might have stayed or re-enrolled in the
service.
Department of National Defence — Directorate of History — During June the
Directorate requested 2,500 RCAF (Royal Canadian Air Force) World War II
documents, in order to compile brief records of service of personnel. Later an
additional 1,500 documents were requested.
Starting in January, 30 complete boxes of World War I documents were,,
being sent out three times a month to the Directorate as it is in the process
of preparing a history of the Royal 22nd Regiment and these boxes contain
useful personnel records.
Concordia University — The Section's research facilities were used to examine
200 World War II army documents with regard to the "M" scores recorded.
The purpose was to discover any trends or similarities which could, in future
enlistments, be used for screening applicants.
PERSONNEL RECORDS SYSTEMS AND SERVICES SECTION - In order to
modernize the present operating system for personnel records a management
consultant was contracted to evaluate two systems improvement proposals. One
proposal recommended a fully automated system with on-line retrieval and the
other was an automated system with manual COM (Computer Output Microfilm)
retrieval. The consultant recommended an alternative of a modified automated
system with manual COM retrieval and accordingly a Steering Committee was
appointed to implement the recommendation. The Steering Committee organized
a Project Team which began the analysis and design phase in the latter part PUBLIC ARCHIVES REPORT 1976-1977 9
of March 1977. It has been estimated that a system could be set up by September
1977.
The problem of security associated with a personnel records operation within
an automated system was presented by the Director of the Branch. A survey
of client users reinforced the need to provide a high level of security to the
information captured from personal records for identification requirements.
In 1976-1977 the Head of the Section worked on the following committees:
he was Secretary of the Personnel Records System Project Steering Committee;
was Vice-chairman of the Task Group on Appraisal System Review Committee;
and was a member of the Study Group on the Feasibility of Microfilming Individual
Employee Personnel Files of Public Servants Committee.
TABLE IV
Activities of the Personnel Records Systems and Services Section
Year
Persons Processed	
Conversions	
Requests	
Interfiles 	
Accessions (cubic metres)..
Integration (cubic metres) ..
Disposals (cubic metres) ....
341,530
296,651
30,237
191
11,071
10,227
86,404
93,857
110
130
108
132
14
5
Civilian Personnel Records Centre — Having determined that punch cards were
an inefficient method of recording data on civilian personnel records the Centre
discontinued the conversion of typed cards to punch cards in the latter part
of the year, and in the early part of 1977 halted the processing of current record
groups. With the reversion of prior releases and requests to typed cards the
processing of civilian personnel records has dropped from 73,825 last year to
37,885. Processing of reserve forces files and attestation card groups increased
slightly, from 59,754 last year to 63,118. Overall processing dropped from 133,579
last year to 101,003.
Most of the problems created through decentralization of departments and
agencies have been resolved and good working practices have been formulated.
Six departments utilized the services of the Centre for the first time: Canada
Council, Royal Commission on Security, Ministry of State for Science and Technology, Law Reform Commission, House of Commons, and the Tariff Board.
The Records Management Branch information circular 77A, advising departments and agencies to forward the 1975 releases, was sent to all participating
in the scheme. The 1973 and 1974 releases were integrated, boxed, and placed
in interim storage.
Automated Services — The problem identified last year of card deterioration
became progressively worse and it was necessary to upgrade the existing IBM
129 equipment to IBM 129 Model C equipment with an interpreting feature. Card
duplication has become the rule rather than the exception.
An Error Control System was developed this year to combat the errors
generated internally through existing systems and procedures. Resources 10
PUBLIC ARCHIVES REPORT 1976-1977
necessary to carry through this activity were diverted from line production personnel. Overtime shifts for large sort/merge or validation/edit processing runs
continued throughout the year. As well, all jacket number integrity match
programs completed were done on overtime. Match programs were conducted
on seven split numerical sequences from jacket numbers 1 to 699,999 for the
wartime group. To do the wartime group the staff had to develop new procedures
and programs for sorting, collating, and punch/print processes.
The third disposal action on the RCMP service record group was completed.
The records of those born in 1886 were extracted and these totalled 483 individual
files. The 1974 RCMP current releases were processed and entered within the
RCMP scheme.
During the year card programs were developed for two other areas in the
Department. The Machine Readable Archives Division was assisted by the
creation of program control cards and the punching, verifying, and sorting of
1,000 cards for its tape management record. The General Records Centre requested the development of locator control cards for the 140,000 magnetic tapes
in storage for the Communication Research Centre; 1,200 cards were created
for groups location control and update.
Regular forces releases for October-December 1975 to July-September 1976
have been processed. Also completed was the processing up to letter "L" of
the wartime army record group.
Integration and Support Services — It was again a busy year in terms of support
services operations. This was due to the increased activity in most divisional
areas coupled with vacancies and staffing problems.
Integration activities were centred on civilian records which must be maintained in order at all times. The integration of the 1974 civilian personnel records
(CIVPERS) was completed and they are in interim storage. Integration of the
wartime army group has been completed to the end of letter "Q". Also, the
integration of the 1972 reserve forces pay record group was completed.
Another worthwhile project completed was the boxing and relocation of
eight pay record groups (approx. 700,000 records). This will allow for another
year of expansion for the X-ray film library in its present location.
Regional Records Centres Division
HALIFAX RECORDS CENTRE - The Halifax Records Centre continued to progress exceptionally well as three more departments or agencies began to use
its facilities and services: the Secretary of State Department, Labour Canada,
and the Federal Business Development Bank.
Mr. P. K. Smoth, Assistant Head of the Halifax Centre, accepted the position
of Assistant Head of the Toronto Records Centre in June. A competition was
held to obtain a replacement and Mr. P. Mifflen of Supply and Services Canada
was selected.
The Halifax Centre, responding to a request from the Office of Records PUBLIC ARCHIVES REPORT 1976-1977 11
I Management Services in Ottawa, agreed to participate in a PSC/PAC Short
I Course in Records Management Techniques. Their contribution to the course
was to conduct a tour of the Records Centre and to provide information about
its structure and functions. This was done in February, with a class of 18 in
attendance.
During the year the Centre accessioned 331 cubic metres of records and
destroyed 18 cubic metres of accessioned records, as well as five cubic metres
of non-accessioned material. With an establishment of seven full-time employees
the Records Centre is servicing 21 departments and agencies.
MONTREAL RECORDS CENTRE - The Montreal Records Centre is progressing
satisfactorily despite numerous accommodation handicaps. It is hoped that
efforts to obtain more efficient and larger accommodations will be successful.
The Montreal Centre did not have to restrict accessioning services, but since
it was under-staffed by two positions, overtime work was necessary to keep
up with the workload.
The Montreal Records Centre obtained approximately 1,440 square metres
of additional space during the month of May in order to cope with the increasing
volume of records, but the additional space will all be occupied by records
by the end of 1977-1978. During the last few months of 1975-1976 the Centre
had experienced some problems with its waste paper contractor. In early April,
however, the purchasing company (Canada Waste Paper) went under new
management and the service improved greatly.
A very successful field trip to Quebec City was made in August by the Head
of the Montreal Records Centre. Health and Welfare Canada forwarded approximately 60 cubic metres of records which had been investigated during his visit.
Other departments such as the Regional Office of Consumer and Corporate
Affairs, Bankruptcy Branch, started to use the Records Centre's facilities and
services, as well as the Indian and Eskimo Branch of Indian Affairs and Northern
Development.
The Montreal Records Centre accessioned 1,202 cubic metres of records,
destroyed 944 cubic metres of accessioned records, and disposed of 44 cubic
metres of non-accessioned material during the 1976-1977 fiscal year. With an
establishment of 17 full-time employees the Montreal Records Centre is servicing
35 departments and agencies.
TORONTO RECORDS CENTRE - During the 1976-1977 fiscal year, the Toronto
Records Centre reached a critical accommodation situation. The shortage of
space forced the Records Centre to advise departments to hold on to their
records until such time as space could be obtained or made available by the
removal of obsolete records, and when the work could be performed. In November 1976, after examining several sites and buildings, an agreement was reached
for a building to be erected and a site was chosen. The Department of Public
Works requested the tenderer to produce a set of plans similar to the one used
in Winnipeg. It is expected that the new Records Centre building in Toronto
will be in operation in early 1978.
The Toronto Records Centre accessioned 504 cubic metres of records,
destroyed 760 cubic metres of accessioned records, and disposed of 33 cubic 12
=>UBLIC ARCHIVES REPORT 1
0»
_  CO o "S.
«M t- CM IO CD
2 — 58
m co co o 1-
°.9. r.M. t
K|o|
-^ <* -f -^ cm
JC        "D
ifo-S
i-. n- h- r- en
w £ S «
.*
to     £
r-
m
2 -S _»
M
co co co co co
o
o .o £;
CMCOO)     .      .
Q. 3   <_
O) h-        CM
es
|Se
S
Q
co
_: -jj-
ill
«OS
5ë
O
ONCDIOC.
CD
T-   O) CO            T-
CO CM
—
(D
©
CONIO    .  O)
co t- t. r*. <d
o.
oo m co co co
<
(B
o
co" -.r" in" m" o.
O
ce
m
S
CD   _,
o)   . m coco
"5 e©
r. cp oo io co
c
r- i^f»- cm io
o
.. t-^co" cm o
o
co
-r -r co   -t- co
CM CM         #-
"O
__   o
>   2
o
. .  •
O O O O O
LU   CC
ô
m 75
5C   S
T3
\-   o
(D
o
IO IO
m
CO
c
CÔNCOr---
9
23
C.   CO  r-  00
ce
"05
ET
O
CM    ..
0)
£
<D
,£ co
E
o
1»
3
CT
__°
O O O O O
.S
111
>
«       ra
t-  -I-  h»  «»  1-
<D         —
CO IO CO h- co
o
çB|
m cm co o> cm
<
5   5
co t-" m" cm" co"
£
£ o __ „■§
O
o o -r oo m
Squa
Metre:
Floo
Spac
Relea;
io -f cm en co
ë
2
co o. co -r m
H
CO
Sis?
r- CM ^ co co
o
CO O O t- Q
s
Cul
Met
Ace
sior
CO CM_ IO CO IO
-5
*"
co
55
Eirtment
and
encies
erved
r- IO «0 CM CD
CM CO CM CM t-
5.    5>w
<_    <
o
S
_,      o>|
c
o
O
Halifax.
Montrer
Toronto
Winnipe
Vancou PUBLIC ARCHIVES REPORT 1976-1977
13
metres of non-accessioned material during this fiscal year. With an establishment
of 17 full-time employees the Centre is servicing 26 departments and agencies.
Table V shows the particular services rendered to the Department of Revenue
in comparison with services to all other departments in the Toronto and Montreal
areas.
TABLE V
Total Requests
for 1976-1977
Number of Requests from
Revenue Canada for 1976-1977
Balance of Yearly
Requests for the
Other 34 Departments
Serviced
Customs
and Excise
Taxation     Total
26,464
166,291    182,738 59,046
Balance of Yearly
Requests for the
Other 25 Departments
Serviced
189,996   216,460 50,325
WINNIPEG RECORDS CENTRE - During the 1976-1977 fiscal year three more
clients began to use the Winnipeg Records Centre's facilities and services:
Secretary of State, the Federal Business Development Bank, and the Canadian
Grain Commission. The total reference requests for the fiscal year amounted
to 42,258, which is nearly 100 per cent more than last year's total. The Centre
accessioned 318 cubic metres of records, destroyed 44 cubic metres of accessioned records, and disposed of four cubic metres of non-accessioned material.
With an establishment of seven full-time employees, the Winnipeg Records
Centre is servicing 22 departments and agencies.
EDMONTON RECORDS CENTRE - The projected Edmonton Records Centre
is progressing well toward its opening. Mr. Don Gannon, the appointed Head,
went to Edmonton at the end of the fiscal year to organize the operation. Some
of the equipment needed has already arrived in Edmonton. If no unforeseen
delays occur, the Edmonton Records Centre should open in September 1977.
VANCOUVER RECORDS CENTRE - During the year another department, Post
Office Canada, began to make use of the Records Centre's facilities and services.
The Head of the Centre spoke to the Vancouver Chapter of the Canadian
Micrographie Society and was a panel member at a meeting of the North Vancouver Chartered General Accountants. Also, the Public Service Commission
Records Management Workshop visited and toured the Records Centre's operation.
The Vancouver Centre accessioned 508 cubic metres of records, destroyed
120 cubic metres of accessioned records, and disposed of 116 cubic metres
of non-accessioned material. With an establishment of nine full-time employees
the Vancouver Records Centre is servicing 20 departments and agencies. 14
PUBLIC ARCHIVES REPORT 1976-1977
Office of Records Management
Services Division
Records Scheduling and Microfilm Submissions — Table VII indicates the
number of submissions concerning schedules, records destruction proposals,
and microfilm submissions from 1961, when the Public Archives assumed the
responsibility for the examination of these submissions, to 31 March 1977.
TABLE VII
Number of Records Number of
Schedules or Disposal        Microfilm Cumulative
Period Proposals Submitted       Submissions    Total       Total
1961-1966 (March)  194 58* 252 252
1966-1971 (March)  373 52 425 677
1971-1976 (March)  208 207 415 1,092
1976-1977 (March)  40 36 76 1,168
Totals 16years  815 353 1,168       1,168
* Includes proposals for microfilm equipment from 1961" to 1966 inclusive.
A total of 148 man-days was devoted to the examination of, and reporting
on, the 76 records scheduling and microfilm submissions during the year.
Records Disposal, Ottawa Records Centre — Table VIII indicates the total volume
of records disposed of at the Ottawa Records Centre (both general subject files
and civilian personnel files) for the years indicated. In the twelve-month period
from 1 April 1976 to 31 March 1977, a total of 1,460 cubic metres of records
was disposed of, comprising 4 cubic metres of civilian personnel files and 1,456
cubic metres of general files. The total volume of general subject records and
civilian personnel records disposed of between 1956 and 31 March 1977 is 16,682
cubic metres, considerably more than the capacity of the main Ottawa Records
Centre building and enough records to fill over 168 kilometres of shelving. The
volume of records disposed of in 1976-1977 was the second highest volume
ever achieved in one fiscal year. A total of 330 man-days was devoted to this
activity, which included 267 separate disposal actions.
TABLE VIM
Ottawa Records Centre
Cubic Metres Disposed of from 1956 to 31 March 1977*
Period General Personnel        Period Total     Cumulative Total
Files Files**
1956-1960  633 5 638 638
1961-1965  2,772 49 2,821 3,459
1966-1971* (March) 6,219 81 6,300 9,759
1971-1976  5,423 40 5,463 15,222
1976-1977  1,456 4 1,460 16,682
Totals 21 years  16,503 179 16,682 16,682
* On 1 April 1967, the Records Management Branch converted from a calendar year to a fiscal
year reporting system.
* * This total includes only civilian personnel files. PUBLIC ARCHIVES REPORT 1976-1977 15
Publications and Directives on Records Management — Because of financial
restraints only one publication in the Records Management Series was printed
and distributed during the year, the revised French edition of Guide de classification idéologique. Work continued on the preparation of other manuscripts
for the series. A total of 57 man-days was devoted to the publications activity
in the fiscal year.
Training — In the fiscal year 1976-1977 the Division conducted a number of
Records Management Courses and contributed resource personnel to other
courses or conferences. The Division conducted two full four-week Records
Management Courses in English, Numbers 26 and 27, with a total enrolment
of 61 students; 50 from departmental headquarters, nine from departmental field
offices, one from the Government of Bermuda, and one from the Province of
Saskatchewan. In addition, the Division conducted the first four-week Records
Management Course in French, with an enrolment of 24 students; 14 from
departmental headquarters, eight from departmental field offices, and two from
the Province of Quebec. The Division also conducted two one-week courses
in Records Management for the Canadian Penitentiary Service, one in English
at Kingston, Ontario, and one in French at Laval, Quebec. The Division also
conducted four one-week Records Management Courses for government
employees at the request of the Public Service Commission in Halifax, Toronto,
Winnipeg, and Edmonton. Staff members addressed both the Ottawa and Edmonton Chapters of the Association of Records Managers and Administrators
(formed through the amalgamation of the Association of Records Executives
and Administrators with the American Records Management Association). Staff
members also addressed the Records Management Institute and students from
Sir John Abbott College, and contributed heavily to the first Records Management Course offered by the Alberta Government. In addition, the Division conducted a short course in Records Management for the staff of the Manuscript
Division of the Public Archives. Staff members also provided the Records
Management lectures for both the English and French editions of the Archives
Course sponsored by the Public Archives. Finally, the Division provided a lecturer
on Records Management for the Micrographics Course offered by the Public
Archives.
The demand for training, in both official languages, for both the senior
four-week courses and the junior one-week regional courses, has increased
tremendously, and indications are that the demands in Up next fiscal year will
be as high, if not higher. A total of 889.5 man-days was devoted to the training
activity.
Essential Records — The holdings of those records essential to the continuity
of government in the event of a natural or nuclear disaster now total 320 cubic
metres, an increase of 31 cubic metres over the previous year. During the year
some physical improvements for the safe storage of the records were carried
out. In addition, 12 meetings were held with various departments to discuss
and improve their systems and procedures. A total of 80 trips took place during
the fiscal year, a decrease of 14 from the previous year. A total of 210.5 man-days
was devoted to essential records activity.
Departmental Projects — The Public Archives, under the Public Records Order,
ensures that departments properly document their programs and policies. In 16
PUBLIC ARCHIVES REPORT 1976-1977
addition, departments refer many of their records management problems to the
Public Archives for advice and assistance. Consequently, the Office of Records
Management Services, as usual, was deeply involved during the year with various
projects for departments: conducting surveys and preparing reports; implementing the recommendations of the reports; developing new, or revising old, classification systems; developing procedural manuals; conducting mail management
surveys; and giving assistance and advice in records office organization, staffing
matters, equipment, lay-out, and space. Division staff members travelled widely
across Canada in the performance of their duties. Table IX indicates the number
of projects undertaken for departments over the period from 1967 to 1977 inclusive.
TABLE IX
Technical Assistance Provided to Departments
Fiscal Year(s) Total Number of Projects
1967-1971   51
1971-1975  204
1975-1976  110
1976-1977  97
Total    462
The total number of projects completed in 1976-1977 decreased slightly
from the previous year, but was still more than the combined total of projects
in the first six years. A total of 1,590 man-days was devoted to this activity.
Other Projects — In addition to assistance given to specific departments, the
Division was involved in projects for the general improvement of records
management at the international, national, and provincial levels, At the request
of the Government of Mexico the Public Archives had conducted a Records
Management Survey in Mexico during February 1976. The Division Chief completed the survey report early in 1976-1977. The Division had assigned 47 man-
days to the project late in the 1975-1976 fiscal year and a further 25 man-days ~
were extended in 1976-1977. Also, some help was given to the Alberta Government on matters arising from the Alberta Records Management Survey which
the Division had conducted earlier at the request of the Alberta Government.
Divisional staff attended six meetings of the Sub-Committee on Records
Management of the Steering Committee on the Interdepartmental Administrative
Overhead Project under the aegis of the Treasury Board.
The Electronic Data Processing (EDP) records inventory and scheduling
project progressed during the year. Most of the inventory returns have been
received from departments. A good beginning was made on the scheduling of
the EDP records and the project should be close to completion by the end
of the next fiscal year.
The Division's representative attended five meetings of the Departmental
EDP Committee, dealing with such items as the annual Public Archives EDP
Report and the proposed automating of the indices to files of public servants
and military personnel.
The Public Archives Ad Hoc Committee on Information Management con- PUBLIC ARCHIVES REPORT 1976-1977 17
tinued its work during the year, holding five meetings. The Division contributed
a member to the Committee. The prime aim of the Committee is to prepare
a draft National Archives and Records Act for the consideration of the Departmental Senior Management Committee. At the end of the year the draft was
almost complete.
A Division staff member also conducted a study to determine the feasibility
of establishing a records centre in the London area to serve southwestern
Ontario, and prepared a report on his findings.
The Division contributed two members to the Public Archives Micrographics
Committee which superseded the former Departmental Ad Hoc Committee on
Micrographics. The Committee held two meetings during the later part of the
fiscal year.
The Division provided the chairman for the Study Group on the Feasibility
on Microfilming Individual Employee Personnel Files of Public Servants. The
Study Group held three meetings during the year, and prepared a circular letter
and questionnaire for distribution to all departments. Work on the project will
continue in the coming fiscal year.
A member of the Division also served on the executive of the Federal
Micrographics Council, and attended six meetings of the Council during the
year.
The Advisory Council on Public Records' Sub-Committee on the Classification of Records Office Positions held 14 meetings during the year. The
Sub-Committee worked on the drafting of Position Analysis Schedules Gob
descriptions) for records office positions in the Administrative Services Officer
Category. The drafts of the Clerical and Regulatory records office positions,
completed and forwarded to the Treasury Board in 1975-1976, have not yet been
promulgated in the Classification Standards by Treasury Board.
The Division also contributed to the activities and deliberations of the
Records Management Institute, including four meetings of the executive, two
meetings of the Training Committee and one meeting of the Cardillo Award
Committee.
The Division provided a member to the Public Archives — National Library
Committee on Joint Administrative Services which held eight meetings during
the year.
In addition, a Divisional representative attended three meetings of the Public
Archives Study Group on Management Information Systems.
The projects described above (with the exception of the EDP Records
Inventory and Scheduling Project which is counted elsewhere under Departmental Projects) accounted for 175 man-days.
Visitors — In addition to visitors from the federal government, the Division
welcomed representatives of: the Public Records Office, State of Victoria, Melbourne, Australia; the Archives of Trinidad; the National Archives of Upper Volta;
the Scottish Records Office; the Archives of Iran; the Records Management
Office of New South Wales, Sydney, Australia; the Province of Quebec; and ie
PUBLIC ARCHIVES REPORT 1976-1977
Algonquin College, Ottawa. These visits provided opportunities to exchange
information on records management theory and practices. Twenty-five man-days
were devoted to visitors.
Selection Boards — During the year staff members sat on various selection
boards to assist departments in choosing the best available records management
personnel. There was a total of 17 such boards. In addition, Division personnel
sat on classification boards for departments to assist in determining the classification level of 10 records management positions. Selection board activity
consumed 31.5 man-days during the year.
Operational Performance Measurement System — This was the fourth full year
of the Operational Performance Measurement System within the Division.
General Comments — The authorized establishment during the 1976-1977 fiscal
year for the Office of Records Management Services Division was 19 man-years.
The largest productive growth areas of the Division's activities over the previous
fiscal year are shown in Table X.
TABLE X
Activity
1975-1976
Output
1976-1977
Output
Output
Increase
Records Disposal Actions 	
185
267
30
82
Training Courses 	
                13
7 19
Archives Branch
The Historical Branch has been renamed the Archives Branch, as it was
felt that the latter expressed better the functions of the Branch, and was more
suitable in view of the wide range of researchers using its services, besides
historians.
The Branch consists of eight divisions, each one devoted to one type of
document, and includes two small offices, one in London and the other in Paris,
concerned with the identification and copying of documents relating to Canada.
The outstanding development during the year was the approval by Treasury
Board, in December 1976, of funds necessary to carry out the program of the
National Film Archives. These funds had been sanctioned by Cabinet the previous
January. The National Film Archives will now have the resources to solidly apply
acquisition, conservation, and utilization services in relation to films, videotapes,
and recorded sound. The Division's office and storage facilities should be upgraded in the coming year. It is hoped that by the next report the National
Film Archives will be in a position to play an even greater role in its field.
The Branch can also report good progress in relation to its newest division,
the Machine Readable Archives. The Division participated in the Records
Management Branch survey of EDP records held in departments, has examined
and selected a considerable number of files, and made 27 data files available
to the public.
The documents of the Public Records Division and the Manuscript Division
were again the ones most consulted during the year. Circulation of document
boxes was up 16 per cent to 73,256 items, and the number of copies provided
increased by 51,088 pages to 218,579. The Manuscript Division published its
first supplement to the Union List of Manuscripts in Canadian Repositories. This
volume of 322 pages lists some 5,000 new entries. The Division also issued
General Inventory, Volume 2, MG11-MG16, describing its holdings of British
Records relating to Canada.
The National Map Collection was reorganized along functional lines. The
Boston publisher, G. K. Hall, issued a 16 volume reproduction of the card catalogue of the Division. Although these cards covered only 10 per cent of the
holdings of the Division, one can find in them some of the most important
Canadian maps for research. The Division also made important acquisitions —
550 items dating before 1850.
The Picture Division acquired, at the end of the fiscal year, with financial
assistance from the Secretary of State, the portraits of The Four Indian Kings,
by John Verelst. These portraits of Five Nations Indian Chiefs were commissioned
by Queen Anne when the chiefs visited London in 1710. A special exhibit will
be held in October 1977, to show these impressive works purchased in England.
The Division also continued its successful slide and microfiche series, for the
benefit of schools and research centres.
The National Photography Collection completed its survey of photographs 20
PUBLIC ARCHIVES REPORT 1976-1977
held by government departments and agencies. In Ottawa alone, over ten million
photographs were found, and their annual increase is estimated at half a million.
The Collection also acquired 290 collections, totalling nearly two million items.
The Division also launched a guide to Canadian photo collections, with the
collaboration of some 200 institutions.
The Public Archives Library continued its decentralization, in order to leave
with each division those special reference works which are constantly needed
in relation to each particular collection. The Library has started a more systematic
program of documentation dealing with archival science and Canadian history.
While the London Office continued with two employees, the Paris Office
had to transfer back to Ottawa one of its professionals, in view of the reduction
in personnel that the Department of External Affairs imposed on posts abroad.
The courses on archival science given by the Archives were significantly
modified during the year. The courses were offered at the University of Ottawa,
under the auspices of the Department of History, and were officially accepted
as graduate credits. The courses were given in two segments of three weeks
each, one in the fall of 1976 and the second in the spring. The students spent
a large portion of their time at the Archives for visits, observations, and practical
work. While this experiment created several administrative problems it was,
nevertheless, useful in many ways and the University of Ottawa is to be commended for its collaboration.
Manuscript Division
It was again another busy year for the Manuscript Division as requests for
archival services steadily increased. The demand was particularly heavy in the
area of acquisitions as a growing number of individuals and corporate bodies
of national significance offered their papers to the Public Archives. An increased
volume of resources had to be channelled to the processing of these collections,
largely because of the mandatory requirement for tax credit. While the actual
appraisals for tax credit were conducted by the National Archival Appraisal
Board, which is an agency of the Canadian Historical Association, the Division
was required to involve substantial manpower from its own resources in preparing
the necessary inventories and other finding aids. In response to increased
demand by researchers for new resources — arts, science, business, labour,
and ethnic archives — the Division began to recruit specialized personnel,
knowledgeable in the new areas.
In terms of publication, two important manuscripts were published during
the year. In July, Volume 2, MG 11-MG 16 in the General Inventories of Manuscript Groups Series became available to researchers, and in March, the first
Supplement to the Union List of Manuscripts in Canadian Repositories was
printed.
As part of the Archives' Diffusion Program, the Division continued the microfilming and dissemination of copies of important national collections to designated provincial and territorial repositories. A new element was added to the
Program as existing finding aids were copied and distributed. As a result, all PUBLIC ARCHIVES REPORT 1976-1977
21
archival repositories and libraries are now able to acquire for their clientele
microfiche copies of the Division's finding aids.
In an effort to increase efficiency the large and unwieldly Socio-Economic
Section was split into two new sections: the Social/Cultural Section which
comprises the arts, education, religion, sports, welfare, feminism, and philanthropy, and the Economic/Scientific Section which has responsibility for business, labour, and science.
Menin Road, general view. A. K. Hugessen Papers (MG 30, C 155). (PA 119059)
Passchendaele. Tank along plank road, A. K. Hugessen Papers (MG 30, C 155).
(PA 119058) PUBLIC ARCHIVES REPORT 1976-1977
TABLE XI
Volume of Accessions from 1 April 1973 to 31 March 1977
Microfilm Copies
Extent in
Metres
404
536
57
2,270
396
707
72
2,726
409
532
39
1,000
556
764
78
1,028
TABLE XII
Volume of Inquiries from 1 April 1973 to 31 March 1977
Year      Historical        Genealogical     Acquisitions General
1973-74 2,600          1,338                  1,919 326
1974-75 2,455          1,543                   1,772 79
1975-76 2,795          1,533                  2,189 930
1976-77 3,138          1,861                   1,818 4,934
Number of
Accessions
Number of
Reels
Total
6,183
5,849
7,447
11,751
FRENCH ARCHIVES SECTION — The French Archives Section is responsible
for all documentation on New France and the activities of the Catholic Church
in Canada. It acquires original manuscripts and copies of documents kept in
various archival repositories, most of which are in France. The personnel of
the Section consists of three archivists and one clerk.
During the year, the Section obtained copies of various archival holdings
in France and Quebec and copies of finding aids microfilmed by the Library
of Congress at the French National Archives.
Archives des Colonies, Série F3, Collection Moreau de Saint-Méry.
Microfilm, 1936,1 reel.
Calendar of Moreau de Saint-Méry Collection, by L. P. May.
Archives des Colonies, Dépôt des fortifications des colonies.
Microfilm, n.d., 4 reels.
Calendar of Dépôt des fortifications des colonies.
Archives de la Marine, Série A1, Actes du pouvoir souverain.
Microfilm, ca. 1755,1 reel.
Alphabetical subject index for the collection of statutes, edicts, decrees and
so on from 1689 to 1752 (numbered A2 20-28). Compiled by Garreault, clerk
of Laffilard).
Archives de la Marine, Série B3, Lettres reçues.
Microfilm, 1913-1930, 1 reel.
Calendar of Series B3, 560-797, 798-803, by Henri Buche and Jean Mallon.
Note: These two items (Volumes VIII and IX) are a continuation of the seven
printed volumes of Inventaire des Archives de la Marine. Série B: Service
général (by Didier Neuville and Henri Buche, Paris, 1885-1913). PUBLIC ARCHIVES REPORT 1976-1977 23
Archives de la Marine, Série C1, Officiers militaires de la Marine.
Microfilm, n.d., 4 reels.
Record of service of naval officers.
Archives de la Marine, Service central hydrographique.
Microfilm, 1922-1934,1 reel.
Série JJ: Service hydrographique.
Analytical calendar of subseries 4JJ (log books, seventeenth to nineteenth
centuries), with alphabetical index divided into two parts (1st — pre-1800
log books; 2nd — post-1800 log books), by Georges Bourgin.
Analytical calendar of subseries 5JJ ("Petites archives", log books, eighteenth to nineteenth centuries), with alphabetical index, by Georges Bourgin.
Analytical calendar of subseries 6JJ (maps, sixteenth to nineteenth centuries), by Georges Bourgin.
(Supplement to the Service hydrographique). Numerical list of items 10JJ
7-28 (letter book of department's correspondence, 1857-1867); analytical
calendar of items 10JJ 501-504 (sailing directions, survey accounts, and
attached maps, seventeenth to nineteenth centuries) provided by the Archives centrales du Ministère de la Marine, by Jean Mallon.
Archives nationales, Section ancienne, Série E, Arrêts du Conseil d'État du roi.
Microfilm, ca. 1850, 1 reel.
Alphabetical index (personal names) of decrees and letters patent of nobility
and confirmation in possession of nobility (1610-1789), E 403-1643, E 1742-
2647, E 2861, E 3185-3191, E 3205, and E 3207, by Théodore Gorré.
Archives nationales, Section ancienne, Série G, Administrations financières et
spéciales.
Microfilm, 1894-1911, 3 reels.
Summary calendar, with alphabetical index, of Series G1 to G6, by Raymond
Teulet.
Summary calendar of Series G8, by Fernand Gerbaux.
Numerical list, with alphabetical index from Series G9, by Joseph Petit.
Archives nationales, Section ancienne, Série H, Administrations locales et comptabilités diverses.
Microfilm, 1891-1900, 2 reels.
Série H1: Pays d'État, Haras, Généralités, Assemblées provinciales. Numerical list, with alphabetical index, by Henri Forgeot and Joseph Petit.
Summary calendar of items numbered HJ1 to 509, by Abel Lefranc and
Frédéric Soehnée.
Archives nationales, Section ancienne, Série 01, Maison du Roi.
Microfilm, 1897-1902, 1 reel.
Numerical list, with alphabetical subject index and conversion list of revised
references, by Henri du Curzon.
Archives nationales, Section ancienne, Série S, Biens des corporations supprimées par la Révolution.
Microfilm, 1840,1927, 2 reels.
Summary list of Series S, by Natalis de Wailly.
Volume IX (S 6102-6154, S 6181-6210, S 6233-7557), with alphabetical index,
by Henri Jassemin and Pierre Marot. PUBLIC ARCHIVES REPORT 1976-1977
Archives nationales, Section ancienne, Série T, Séquestre.
Microfilm, 1891-1935, 9 reels.
Summary Calendar, started by Noël Valois and Joseph Guillaume (up to
T 153), continued by Frédéric Soehnée (T 154-1721), completed by Eugène
Martin-Chabot (102 cartons numbered T 1722-1742).
Alphabetical index of calendar No. 335, by Frédéric Soetinée, completed
by Eugène Martin-Chabot.
Archives nationales, Section ancienne, Série XV, Parlement civil de Paris, Registres.
Microfilm, 1858,1 reel.
Alphabetical indexes, with general index, of letters confirming appointments
to office, waiving age limits or family relations and confirming veteran standing granted to members of the Parliament of Paris, and the letters' acknowledgements of receipt, 1669-1790, by Alphonse G run.
Archives nationales, Section ancienne, Série X2, Parlement criminel de Paris,
Accusés jugés en appel.
Microfilm, nineteenth century, 5 reels.
Alphabetical indexes of the names of persons whose appeals were heard,
indicating the dates of the judgments and the sentences handed down,
for the years 1700-1725 (Vol. I), 1725-1750 (Vol. II), 1750-1780 (Vol. Ill),
1780-1790 (Vol. IV), by J. B. Saint-Martin.
Archives nationales, Section ancienne, Série V2, Secrétaires du roi.
Microfilm, 1861,1 reel.
Analytical calendar of cartons and numerical list of registers, by Emile
Campardon.
Archives nationales, Section ancienne, Série Y, Châtelet de Paris.
Microfilm, 1800-1928, 5 reels.
Alphabetical index for the analytical calendar of records of donations, marriage contracts, wills and so on.
Chronological list of judgments of the Châtelet de Paris from 2 August 1690
to 27 March 1793.
Archives nationales, Section ancienne, Série Zsa, Cour des aides.
Microfilm, 1885, 2 reels.
Alphabetical index (personal names) of letters patent confirming appointments and nobility, recorded at the Cour des aides, taken from registers
Z*a 134-144 and cartons Z*a 524-633, by Emile Campardon.
Archives nationales, Section moderne, Série F12, Commerce et industrie.
Microfilm, 1921-1928, 2 reels.
Calendar (of items F121 to 266, and Fi2 501 to 7028), by Charles Schmidt.
Archives nationales, Section moderne, Série BB18, Ministère de la Justice, Division criminelle, Seine.
Microfilm, n.d., 1 reel.
Calendar of Series BB18.
Archives départementales des Pyrénées-Atlantiques (Pau).
Microfilm, n.d., 1663-1792, 1863-1906, 28 reels. PUBLIC ARCHIVES REPORT 1976-1977
25
Calendar of pre-1790 Basses-Pyrénées departmental archives, by P. Raymond.
Summary calendar of the records of the Admiralty of Bayonne, by Edouard
Ducéré.
Documents calendared at the record office of the Greffe du Tribunal de
Commerce de Bayonne, by Paul Lorber.
Arrangement of the holdings of the Seneschalsy of Bayonne, by Joseph
de Loye.
Summary calendar of the Seneschalsy of Bayonne, Series B, numbers 7981
to 7992, by Joseph de Loye.
Série B: Registres de l'Amirauté de Bayonne. These documents concern
the construction, ownership, and sallies of Basque ships in New France.
Archives municipales de Bayonne.
Microfilm, 1894-1897, 1 reel.
Summary calendar of pre-1790 communal archives, City of Bayonne.
Chambre de commerce de Bayonne.
Microfilm, 1896,1 reel.
Catalogue of the Archives of the Chamber of Commerce of Bayonne.
Musée basque de Bayonne.
Microfilm, 1961, 6 reels.
"Capitaines et Navires de Bayonne". Manuscript list, by René Godinot.
Confis, Saubat de.
Microfilm, 1 reel.
Documents concerning fishing conducted by the Basques in America.
Paquin, Father Jacques.
Photocopies, 1843, 6 cm.
"Mémoires sur l'Église du Canada et sur le Pays en général depuis la
découverte en 1523 jusqu'à l'année 1843...".
Saillant de Collégien, Antoine Jean.
Microfilm, 1752,1 reel.
General record of cens payments for the land and seigniory of Saint-Michel
serving as a register of landed property.
An agreement was concluded with the Clercs de Saint-Viateur in Montreal
to microfilm their archives held at the mother house in Rome. Also under study
is the possibility of a joint project with the Library of Congress in order to
microfilm documents concerning America in the archival repositories of France.
Regarding the control of material, a complete revision of all finding aids
was undertaken, in order to make it easier for the public to consult them.
Analytical calendars were drawn up for the following:
Amirauté de Louisbourg
Amirauté de La Rochelle
Amirauté de Marennes
Intendance de la Marine à Rochefort
BRITISH RECORDS AND MANUSCRIPTS SECTION - The British Records and
Manuscripts Section is responsible for records and manuscripts deriving from 26
PUBLIC ARCHIVES REPORT 1976-1977
the British Isles and relating to the Canadian experience. These materials are
concentrated in Manuscript Groups (MGs) 11 to 16, 20, 21, 40, and in Record
Groups 7 and 8. In addition, the Section is responsible for similar material
described in such inventories as MGs 18,19, 23, and 24.
In its first full year of operation, the Section has concentrated upon control
and description and identifying problem areas such as the conservation requirements of the Section. While acquisitioning was at a low, work began on the
preparation of a systematic acquisitions proposal for material from the British
Isles. A particularly noteworthy achievement of the Section was the publication
of General Inventory Manuscripts, Volume 2, MG 11-MG 16, which has been
well-received critically.
Arrangement and Description — The publication in 1976 of Volume 2 of the
General Inventory Series has greatly improved the Section's reference and
control capabilities. A complementary finding aid to these groups, which includes
copies of records in the Public Record Office such as the Colonial Office,
Admiralty, War Office, Audit Office, Treasury, and Foreign Office, is nearing
completion in readiness for microfiching. This comprehensive listing, Finding
Aid 90, will then be available for purchase, providing the means by which researchers outside the Ottawa-Hull area can make full use of microfilm interlibrary
loan services. A preliminary revision of the inventory for Manuscript Group 40,
Records and Manuscripts from British Repositories, has been completed, and
the inventory is now available to researchers. As yet there are no plans to publish
this inventory. Work was also initiated on inventory revisions to Record Group
7, Governor General's Office, and to Record Group 8, British Military and Naval
Records.
In addition to work on Finding Aid 90 mentioned above, various smaller
aids were improved or completed: Finding Aid 310, Treasury; Finding Aid 599,
British Museum; and Finding Aid 929, Cabinet 41, Photographic Copies of Cabinet Letters in the Royal Archives, Windsor.
Restoration and Conservation — Almost 150 volumes of Record Group 8, Series
1 ("C" Series), were examined and then underwent varying degrees of restoration work as part of the long-term conservation project for the collection. These
volumes were finally reboxed and relabelled.
An exhaustive examination of the Section's conservation requirements for
the next few years was begun. Early findings indicated that an evaluation of
the suitability of the laminating technique being used on the "C" Series be
done; that a proposal for restoration work urgently needed for parts of Record
Group 7 be prepared; and that a microfilm program be established to preserve
the rapidly deteriorating transcript series which includes such well-known
material as the "Q" Series, Nova Scotia "A", "B", "C", "D", and so forth.
Public Service — Reference services, including both written and oral inquiries,
continued to increase in number and in the amount of time demanded from
the individual Section members.
Acquisitions — More time was spent than in past years on background research
and planning for the preparation of a systematic acquisitions proposal. The
planning process will probably extend over the next few years, and the Section PUBLIC ARCHIVES REPORT 1976-1977 27
will continue to maintain a passive acquisitions stance during this period.
The Section's principal acquisitions included: microfilm copies from the Public
Record Office in London of Colonial Office 5, America and West Indies, selections
from volumes 1183-1210, and 1305-1353; from the British Library a copy of the
journal of John Lees, an eighteenth century London merchant who visited various
cities on the St. Lawrence River and in New England in 1768; from the British
Records Association various late-eighteenth and some nineteenth century individual manuscript items dealing largely with land matters, bills, mortgages, and
so forth; and from the Church of England Children's Society and Dr. Bamardo's,
various additional microfilm copies were added to the collections housed at
th. e Public Archives of Canada.
PRE-CONFEDERATION SECTION
Acquisitions
PUBLIC LIFE
Berthelot, Joseph-Amable, lawyer and judge (MG 24, B 158); correspondence
and papers of J. A. Berthelot concerning L.-H. Lafontaine, with whom he associated, political subjects, and personal affairs, 1745-1890. Acquired in 1976.
Finding Aid 152 provides a descriptive list of the documents. (Original, 524 pages)
Burton, Sir Francis Nathaniel, colonial governor (MG 24, A 64); correspondence
of Sir Francis Burton with Thomas J. Pettigrew, 1819-1830, with commentary
on Canada. Acquired in 1976. Finding Aid 146 provides a list of the papers.
(Originals, 76 pages)
Dresser, Aaron, American insurgent (MG 24, B 162); journal of Dresser's voyage
to Australia aboard the Buffalo, 1839-1840, with a list of prisoners taken
at Windmill Point in 1838 and details of his life in Australia, 1841. Presented
in 1976 by Ms Dawn Stanley of San Diego, California. (Original, 39 pages)
Lanctot Hippolyte, notary (MG 24, B. 161); Mémoires of H. Lanctot, written in
the form of letters to his children, 1877-1879, about the political disturbances
of 1837 and 1838. Acquired in 1976. (Original, 106 pages)
Mackay, Franço/s-Samue/, notary (MG 24, B 161); letters from Louis-Joseph
Papineau to F.-S. Mackay and Mme d.-B. Papineau as well as numerous
papers concerning the administration of the Petite-Nation seigneury. Acquired in 1976. Finding Aid 1005 provides a descriptive list of the documents.
(Original, 202 pages)
BUSINESS LIFE
Bayley Collection (MG 24, D 84); H. C. Bayley assembled a variety of business
correspondence while collecting early postal covers. This correspondence
has been copied, 1973-1975, as a collection. Finding Aid 919 provides a
descriptive list of the documents (Photocopies, 561 pages) 28
PUBLIC ARCHIVES REPORT 1976-1977
Hanning, Henry Rowland, merchant (MG 24, D 32); account books, pay sheets,
and other records of saw mills, cooperage factories, and related woodworking enterprises of H. R. Hanning, 1838-1889, in the Nicolet Falls, Quebec
region. Presented in 1976 by Miss Elsie Elliott of Danville, Quebec. (Originals,
30 cm)
Jersey Chamber of Commerce (MG 23, I 15); extracts from the minutes of the
Chamber of Commerce, Jersey, Channel Islands, relating to Newfoundland
and Nova Scotia fisheries, the Navigation Acts, privateering, and other
commercial matters, 1768-1842. Copied in 1955 from the original and presented in 1976 by Lady Phyllis McKie of Ottawa. (Transcripts, 454 pages)
Lauder, William, contractor (MG 24, D 90); ledger kept by William Lauder to
record accounts for construction projects in Montreal, Chambly and vicinity,
1838-1841. Microfilmed in 1977 from the original in the possession of Mr.
and Mrs. D. E. Clark of Coronado, California. (Microfilm, 1 reel)
Spain: Archivo de la Real Chancilleria de Valladolid (MG 10, F 3); microfilm
copies of lawsuits relating to Terranova': the dispute of Tomas de Landagor-
rieta and Pasqual de Lajust over the wreck of La Trenidad, 1571, and the
dispute of Capt. Juan Lopez de Reçu, his widow and heirs, with Capt. Nicolas
de La Torre, his widow and heirs, over a whale, 1576-1593. Filmed in 1976
from the originals in the Archivo de la Real Chancilleria de Valladolid.
(Microfilm, 2 reels)
Spain: Archivo de los Protocolos de Guipuzcoa, Onate (MG 10, F 2); microfilm
copies of notarial registers containing contracts, charter party agreements,
wills, receipts for payment of profits on voyages, agreementsior loans and
for the outfitting of vessels, and a variety of other documents relating to
the Basque whaling and cod-fishing ventures in the Strait of Belle Isle,
1560-1580. Microfilmed in 1976 from the originals in the Archivo de los
Protocolos de Guipuzcoa by the Centra Nacional de Microfilm at Madrid.
A descriptive list of the Canadian items is being prepared. (Microfilm, 4
reels)
CULTURAL AND SCIENTIFIC LIFE
Jarvis, Henry Fitzgerald, doctor (MG 24, K 57); correspondence, accounts,
records of medical studies at Edinburgh, accounts and records of Masonic
affairs and related papers accumulated by H. F. Jarvis and the executors
of his estate, 1845-1899. Presented in 1976 by Michael Jarvis and E. A.
Meredith Jarvis of Ottawa. Finding Aid 347 provides a descriptive list for
the collection. (Originals, 4 cm)
Meigs, John, doctor (MG 24, K 54); account book maintained by Dr. Meigs for
his activities in Stanstead and other rural communities of the Eastern Townships and Vermont, 1841-1856. Acquired in 1976. The volume includes
biographical notes and a nominal index. (Original, 430 pages)
Nancrède, Paul-Joseph de (MG 24, K 56); correspondence relating to the many
activities of Jospeh Nancrède who was, in turn, a promoter, professor,
publisher, and translator, both in France and the United States, 1790-1841.
On his death, Nancrède left his papers to L.-J. Papineau; these were acquired PUBLIC ARCHIVES REPORT 1976-1977 29
in 1972 along with the bulk of the Papineau Papers (MG 24, B2). Finding
Aid 997 provides a list of authors, addressees, and subjects of these letters.
Senkler, Edmund John, laywer (MG 24, K 55); notebook of jottings on scientific
subjects, ca. 1850-1854, including physics, geometry, astronomy, and
biographical notes on scientific figures. Acquired in 1976. (Original, 150
pages)
RELIGIOUS LIFE
Boyce, William Binnington, clergyman (MG 24, J 44); journal of Rev. W. B.
Boyce's travels in Newfoundland and the United States, April-August 1861,
including commentary on weather, historical events, church affairs and
people he met. Acquired in 1976. (Original, 391 pages)
Croil, James, editor (MG 24, K 27); correspondence, accounts, cancelled
cheques, and other papers relating to James Croil's administration of the
Presbyterian Church Temporalities Board, a pension fund, 1860-1901. Acquired in 1976. (Originals, 21 cm)
Ecumenical Forum of Canada (MG 17, F 5); the Ecumenical Forum has agreed
to make the Archives the repository for its records and has transferred the
first 11.6 m of material. Included are minutes, correspondence, and other
documents of the Forum.
Catholic Church: liturgical book (MG 23, G V 12); contemporary calligraphic
copy of a liturgical book presenting the music of the Office for the Feast
of the Holy Family, prepared in 1791 by Jean Bédard for the use of Antoine
Bédard. Transferred in 1976 from the Public Archives Library. (Original, 28
pages)
Milborne Collection (MG 24, L 15); A. J. B. Milborne of Stanstead collected
documents relating to the history of Freemasonry in North America and
wrote extensively on the subject. At his death in 1976, the notes, indexes,
manuscripts, and other material he had accumulated were presented to the
Archives. The books will be maintained as a unit in the Library. The manuscript material has been organized and a file list prepared. (Originals, approx.
6 m)
Moore, John, archbishop (MG 24, J 45); correspondence, petitions, and related
documents concerning King's College, Windsor, N.S. and its presidency,
1802-1803. Copied in 1976 from the originals in Lambeth Palace Library,
London, England. (Microfilm, 1 reel)
SETTLEMENT
Joseph, Abraham, financier and importer (MG 24, I 61); one additional diary
kept by Abraham Joseph was presented in 1977. Most had been copied
previously for this collection. Presented by Miss Annette Wolff of Montreal.
(Original, 2 cm)
Price, Julius J., collector and rabbi (MG 24,1173); correspondence, notes, local
histories, and other records relating to Jewish families and communities
in Canada, 1749-1850. Microfilm acquired in 1976. (Microfilm, 1 reel) PUBLIC ARCHIVES REPORT 1976-1977
Scoff, Alexander, baker (MG 24,1172); family papers of Alexander Scott, including correspondence and land records relating to his family and that of his
wife, a daughter of Thomas McKay of Ottawa, 1814-1872. Presented in 1976
by G. D. Scott of Vancouver, B.C. (Originals, 3 cm)
Sherwood and Related Families; a collection of approximately 400 items relating
to the families of Levius Peters Sherwood and George Sherwood, Philemon
Wright and his sons Tiberius and Ruggles, Nicholas Sparks, Sr. and Jr.,
and James Dyson Slater was presented by Judge L. A. Sherwood of Ottawa.
The documents relate to the early history of Ottawa as well as the families
and social life of the nineteenth century. The documents may be separated
to permit their being incorporated into existing units of Wright and Sparks
family papers.
MILITARY AND NAVAL LIFE
Ballantyne, Alexander John, naval officer (MG 24, F 49); log book maintained
by midshipman Ballantyne during service aboard H. M. Ships Victory, Landrail, Nile, Shannon, Rinaldo, and Sphinx in the West Indies, the north and
south Atlantic, with illustrations of ships, coastal views, and scenery, 1860-
1865. Acquired in 1976. (Original, 304 pages)
Bartholomew, George, naval officer (MG 24, F 85); log book of H. M. S. Horatio,
kept by midshipman Bartholomew, March 1814 — January 1815, during
cruises off Newfoundland and escort duties. Acquired in 1976. (Original,
150 pages)
Canada West: Militia, Lincoln County (MG 24, G 41); letter book of the Lincoln
Militia, 1853-1862, including correspondence and orders for the 5th Battalion. Copies presented in 1977 by Major W. A. Smy and officers of the Lincoln
and Welland Regiment. (Photocopies, 2.5 cm)
Coleman, Thomas, merchant and militia officer (MG 24, G 78); account book,
1811-1837, for private business and the Canadian Light Dragoons;
correspondence, lists, and related papers concerning the Canadian Light
Dragoons, 1813-1838, and Coleman's career with the militia. Presented in
1974 by Miss Doris L. Hogle of Belleville, Ontario. (Originals, 2.5 cm)
Moffit, Ralph (MG 24, K 20); calligraphic navigational exercise book of Ralph
Moffit, 1828-1829, including examples of navigational and trigonometrical
problems, with coloured illustrations. Acquired in 1976. (Original, 98 pages)
LOCAL RECORDS
Carleton Place, Ontario (MG 9, D 8-4 — additional); minute book of the Carleton
Place Library Association and Mechanics' Institute, 1846-1865. Copied in
1977 through the courtesy of Mrs. B. G. Robertson, a trustee of the Carleton
Place Public Library. (Photocopies, 40 pages)
Chichester Township, Quebec (MG 8, F 135); local records, kept by John Donlan
as Secretary-Treasurer of the Township, including day books, jury lists,
school tax books, and minutes of the School Commissioners, 1876-1927.
Presented in 1976 by John Donlan of Ottawa. (Originals, 13 cm) PUBLIC ARCHIVES REPORT 1976-1977 31
Eardley Township, Quebec (MG 8, F 134 — additional); Court Procedure Book,
1862-1870. Presented in 1976 by Mr. Harry Jowsey of St. Catharines, Ontario.
(Photocopies, 83 pages)
New Brunswick: Lieutenant Governor's Office (MG 9, A 2); a register of
correspondence received, 1841-1842 (vol. 2) was microfilmed and the
original transferred to the Provincial Archives of New Brunswick, which holds
the remainder of the registers and related correspondence. (Microfilm, 1
reel)
Nipissing and Sudbury Districts, Ontario (MG 9, D 8-65); reports on lands in
the districts, 1913, with commentary on the farming and mining potential
of each. Presented in 1976 by Thomas Cooper & Stibbard of London,
England, through the courtesy of the British Records Association. (Originals,
195 pages)
St. Lawrence Valley Agricultural Society (MG 9, D 8-63); minutes of the Society,
1904-1945 and 1953-1965. Presented in 1976 by Ms Ruth D. Mowat of
Williamstown, Ontario. Other minute books are found in the McGillivray of
Glengarry papers, MG 24,1 3. (Originals, 2.5 cm)
PARISH REGISTERS
Once again, the National Ethnic Archives Section has been instrumental
in the acquisition of certain parish records.
Copper Cliff, Ontario: St. Timothy's Lutheran Church (MG 9, D 7-54); historical
sketches prepared on the fiftieth and sixtieth anniversaries of the Finnish
Lutheran Congregation, 1947 and 1957. Presented in 1976 by Rev. Yrjo
Raivio. (Originals, 2 cm)
Kingsclear, N.B.: Sainte-Anne de (MG 9, A11-24); parish registers of Sainte-Anne
de Kingsclear, 1767-1769, and of Saint-Basile and Sainte-Anne de Frederic-
ton, 1806-1854. Microfilmed in 1977. (Microfilm, 1 reel)
McDonalds Corners, Ontario: Knox Presbyterian Church (MG 9, D 7-55); baptismal register of Knox Church, 1847-1957, including several rural congregations of the region; Minutes of Session, 1844-1943; and some accounts,
1846-1881. Copied in 1976 from originals loaned by Rev. J. O. Forrester
through the courtesy of Miss Barbara Griffiths of Ottawa. (Microfilm, 1 reel)
Mecklenburg District, Ontario (MG 9, D 7-56); parish registers kept by Rev. John
Langhorn, Anglican missionary at Bath, and Rev. Robert McDowall, Presbyterian missionary in the Bay of Quinte area, 1787-1840. Prepared and presented by Loral and Mildred Wanamaker. (Photocopies, 154 pages)
Montreal, Quebec: Congregation Shearith Israel (MG 8, G 67); minutes of the
Spanish and Portuguese Congregation (later Shearith Israel), 1778-1780 and
1885-1910; Prothonotary's registers, 1832-1886, correspondence, and other
documents, 1797-1946, together with papers accumulated by Rabbis Abraham and Meldola de Sola, 1849-1907. Microfilm acquired in 1976. (Microfilm,
3 reels) PUBLIC ARCHIVES REPORT 1976-1977
Montreal, Quebec: St. John's Evangelical Lutheran Church (MG 8, G 63); by-laws,
minutes, and parish registers of St. John's Church, 1853-1975, and parish
registers of the Hungarian Lutheran Church of Montreal, 1932-1950. Copied
in 1976 from the originals loaned by St. John's Church. (Microfilm, 3 reels)
Montreal, Quebec: St. Michael's Finnish Lutheran Church (MG 8, G 62);
correspondence, financial and pastoral records of the Church and related
organizations, 1927-1976. Presented in 1976 by Pastor Markku Suokonautio.
(Originals, 15 m)
Toronto, Ontario: Holy Blossom Hebrew Congregation (MG 9, D 7-57); minute
books of Holy Blossom Temple, 1890-1912. Microfilm acquired in 1976.
(Microfilm, 1 reel)
Toronto, Ontario: Presbyterian Church (MG 9, D 7-58); marriage register maintained by Rev. John Becket, 1905-1915, following his retirement, to record
marriages performed in the Parry Sound and Muskoka region as well as
Toronto. Copies presented in 1977 by Sherwood J. Becket Sugden of La-
Salle, Illinois. (Photocopies, 21 pages)
Ontario Cemetery Recordings (MG 9, D7-40 — additional); the Kingston Branch
of the Ontario Genealogical Society presented copies of the recordings done
by their members. These have been integrated with the rest of the collection
and the finding aid amended to include them. (Photocopies, 6 cm)
The genealogical studies and charts in MG 25 continued to increase at
a steady pace. Additions this year include the following:
Osier family
Weese family
Sayers family
McTaggart family
Montgomery and Lilly
families
Wight family
Valois family
Carrier family
Tufts family
Crosby family
Morrell family
Roblin family
Canniff family
Wall bridge family
Mainguy family
Arrangement — As part of the Diffusion Program, the Provincial Secretary's
records for Lower Canada and Canada East are being microfilmed. In consequence, time and effort was spent in preparing the first 50 volumes of Numbered Correspondence (RG 4, C 1) and all of the letter books and indexes (RG
4, C2; 73 volumes) for filming. The registers and indexes for the correspondence were prepared and filmed last year.
No. 17
Campbell family of
No. 243
Breadalbane
No. 244
(additional)
No. 245
No. 158
Stone family
No. 246
(additional)
No. 247
No. 234
Doig family
No. 235
Birch family
No. 248
No. 236
Sparks family
No. 249
No. 237
Rev. John Smith and
No. 250
family
No. 251
No. 238
Henry family
No. 252
No. 239
Andrews family
No. 253
No. 240
Edey family
No. 254
No. 241
McCart family
No. 255
No. 242
Ross family
No. 256
No. 257 PUBLIC ARCHIVES REPORT 1976-1977 33
At the request of Parks Canada, Cornwall Office, and with financial assistance for the filming from them, three other series have been microfilmed. These
are the indexes and registers for the Numbered Correspondence of the Provincial
Secretary, Canada West (RG 5, C 1, Volumes 881-930) and the indexes to the
Provincial Secretary's Letter Books, Canada West (RG 5, C 2; 27 volumes), as
well as the registers and indexes of Submissions to the Executive Council of
the Province of Canada, 1841-1867 (RG 1, E 7, Volumes 72-93). As well, the
card index to the Upper Canada Land Books (RG 1, L 1) and Land Petitions
(RG 1, L 3) was microfilmed.
The most important project in this area was the sorting and arrangement
of correspondence, accounts, petitions, and a variety of other records accumulated by Sir John Thomas Duckworth during his term as Governor of Newfoundland, 1810-1813. The collection (some 5,800 pages) has been loaned by
the Provincial Archives of Newfoundland and Labrador so that it can be organized and microfilmed with the small collection of Duckworth material held at
the Public Archives (MG 24, A 45; 290 pages). Arrangement and filming were
completed and the work of description begun. The finding aid will eventually
be included on the microfilm copy.
Description
MAIN ENTRY CATALOGUE
During the major project to update and standardize all entries in the Main
Entry Catalogue, staff of the Section corrected some 2,700 cards. The error
rate was disconcertingly high and underlined the need for work in such areas
as revision of the MG 24 inventory. Style of titles used in all inventory entries
is being brought into accord with the MEC cards.
MICROFILM INVENTORY
Given the very high proportion of the Section's holdings which are found
on microfilm, the inventory of microfilms undertaken to provide adequate control
for the self-service and counter-service of films was assigned highest priority.
In all, over 2,600 reels, forming some 450 units, were checked and the location
of all known copies recorded for the new master shelf list. As a follow-up, there
will be an examination of priorities for the preparation of second or third positive
copies to serve the needs of researchers using the Self-Service Microfilm Room
and interlibrary loan. The number of collections requiring a second positive (vital
for Self-Service) was shockingly high and made clear that budget limitations
would not permit an immediate solution to the problem.
PUBLIC RECORDS
As a result of microfilming projects, the shelf lists for several series have
been revised and improved. These include:
RG 1, E 7        Submissions to the Executive Council of Canada, 1841-1867
RG 1, L i Minute Books (Land) of the Executive Council
RG 1, L 3L       Lower Canada Land Petitions
RG 4, C 1 Canada East: Provincial Secretary's Numbered Correspon
dence
RG 4, C 2        Canada East: Provincial Secretary's Letter Books g*3   i
PRQ3?ïlX£TQElS JLBTD SOLE M.&E-ERS.
ISentml JUpnts,
M@MSIi:___i,__àIi_
Front cover of one of the many trade catalogues in the John Davis Barnett Engineering
Collection. (C 93335)
New finding aids were prepared for those new collections which warranted
detailed description, particularly when tax credit appraisals had resulted in the
production of rough lists. Finding aids were prepared or enlarged for collections
to which material was recently added. Revision of MG 24 inventory entries
brought to light several lists which became the nuclei of new finding aids. Older
finding aids which were revised, enlarged, or otherwise amended during the PUBLIC ARCHIVES REPORT 1976-1977 35
course of inventory revision of MG 24 were numerous. Other finding aids were
revised when problems with them were discovered to be seriously inconveniencing researchers.
PRIME MINISTERS SECTION
Control
Bennett, Richard Bedford — In 1965 the papers of R. B. Bennett, consisting
of some 145 metres, were transferred to the Public Archives from the University of New Brunswick. The Archives agreed to sort, arrange, paginate,
microfilm, and prepare a detailed computer index to the Bennett papers.
In return the University agreed to deposit the microfilm copy of the collection
with the Public Archives to complement its holdings of Prime Ministers'
papers. During the year, the original papers were returned to the University
of New Brunswick; a detailed finding aid is now being prepared.
The detailed computer finding aid has occupied much of the Section's time
during the past several years. In its final form the computer index will consist
of an analysis by file of the extensive political series. It was not necessary
to prepare a page by page index as was done for earlier collections because
the original order of the papers was maintained. The subject classification
scheme utilized by the Prime Minister's Office lent itself well to preparing
a file analysis index. A keyword-out-of-content computer sort(KWOC report)
will provide researchers with the most significant subjects and nominal
entries in the Bennett papers. In addition, the usefulness of the computer
sort will be enhanced by printing an extensive index by volume and file
order complete with the file analysis information provided by the archivist.
A third finding aid, the conventional file list, is also available. The computer
program used for the Bennett papers project also provided the necessary
flexibility so that more detailed reference information could be given the
researcher thus eliminating the need to consult several conversion lists
before using the papers.
During 1976-1977 the last series of papers, the clippings series, was microfilmed. It was decided to film this series after it was discovered that a good
number of periodicals and newspapers in this series have not been preserved
in other archival and library institutions. File lists to this series and the
invitations series were completed during the year.
King, William Lyon Mackenzie — The existing arrangement of the major
correspondence series, J1, necessitates the preparation of a detailed subject
index in order that researchers benefit to the fullest of this rich archival
source. Some years ago it was decided to prepare a detailed computer
index to this series and because of its particular arrangement, the page
by page analysis, similar to the Macdonald papers index, was deemed to
be the most appropriate. Only in this fiscal year has it been possible to
direct the necessary clerical manpower to the project. The recently completed pilot project appears to meet the Section's requirements. With the
completion of the Bennett papers project, additional professional and clerical
resources will be diverted to this project an order to continue the detailed
indexing and input. PUBLIC ARCHIVES REPORT 1976-1977
Throughout the year a number of long term projects received the attention
of the Section. The listing of the J2 (Prime Minister's Office) series was oOrft-
pleted ; listing the correspondents in the Laurier House series neared completion;
sorting, arranging, and listing of several series of private papers were finalized;
and preparations are underway to transfer the final instalment of the King papers
to the Public Archives.
The opening of the 1946 King diary provided a good deal of media coverage
through television, radio, and newspapers. Interest in King papers continues
to grow.
Diefenbaker, John George — The identification and sorting of the 26 metres
of the pre-1957 correspondence series and subject files is in progress. To
aid the Diefenbaker memoirs project, the Section identified material for the
1957-1962 period found throughout the collection which measures over 465
metres. This exercise was useful in providing an overview of the arrangement
of the papers.
Pearson, Lester Bowles — Work continues on several large series in the Pearson
collection. The personal and family series (1 metre) was arranged and listed;
the Prime Minister's Office series for 1965-1968 and the clippings series
were reboxed and lists were prepared. Work on the pre-1958 series continues
in preparation for its opening in 1978. Requests for use of the Pearson
papers showed a marked increase during the year.
St-Laurent, Louis Stephen — The files relating to Mr. St-Laurent's Justice and
External Affairs portfolios received final arrangement during the year and
the photographs were transferred to the National Photography Collection.
Finding aids to this material as well as to the speeches and clippings series
were revised. Reports on restrictions and the usefulness of the extensive
card index were prepared. The Estate's executor agreed to give access
to the St-Laurent papers on the basis of the 30-year rule currently in use
for public records.
Mackenzie, Alexander—Tne entire letter book series (approx. 5,000 pages) was
photocopied and the xerox copies were made available to researchers. The
originals have been withdrawn from circulation because of severe deterioration. Work began on identifying those pages requiring transcription;
development of an indexing procedure was initiated as was the general
revision of the Mackenzie finding aid.
Thompson, John Sparrow David — The entire Thompson collection was microfilmed this year and a copy of the papers and finding aid wilt be made
available to each Provincial Archives as part of the Public Archives' Diffusion
Program. The revision of the finding aid is in progress.
Borden, Robert Laird — Due to the continuing deterioration of the original Borden
papers, copyflo reproductions are gradually replacing the originals on the
shelves. This task involves checking the condition of the originals, the
completeness of the reproductions, and making recommendations regarding
conservation. To date 45 per cent of the originals have been removed from
circulation. PUBLIC ARCHIVES REPORT 1976-1977 37
Macdonald, John Alexander — An additional copy of the Macdonald papers
on microfilm was received as a result of the Diffusion Program. Transcripts
of the Macdonald letter books (17 volumes) were arranged and made available to researchers. Originally prepared by the Publications Division for the
Macdonald publication project, these transcripts offer particular assistance
where the original and copy letter books have deteriorated and are not easily
legible.
Laurier, Wilfrid — A group of posters relating to Laurier's 1910 Western Tour
was accessioned and a box list to the patronage series was completed.
Acquisitions— The resources of the Section were augmented by a number of
donations, acquisitions, and receipt of material through the security storage
arrangement. A number of Robert Borden accessions were received, totalling
some 17 cm dealing primarily with his early life and family genealogy. Another
copy of the King diary and some important diary transcripts were received from
his biographer. Diplomas and souvenirs relating to King were also received.
Small accessions of L. B. Pearson and Charles Tupper papers were also accessioned. The Prime Ministers Section also acquired the papers of journalist and
broadcaster Peter Stursberg. The collection measures some 5 metres and relates
to his publications on the Diefenbaker period and his long journalism and broadcasting careers. Mr. Diefenbaker added 8 metres to his over 465 metres of papers
on security deposit and Prime Minister Trudeau added 36 metres to his papers
which are also at the Public Archives through the security deposit arrangement.
PUBLIC AFFAIRS SECTION — The Public Affairs Section is responsible for
military, judicial, diplomatic, public service, and political (excluding prime ministers) manuscripts in the post-confederation era. During the year a number of
important collections were added to the above mentioned categories; the papers
of the Social Credit Association of Canada, Senator A. N. Hugessen, and the
Curtiss School of Aviation being among the most significant. A large quantity
of material was placed on deposit in security storage, with final disposition of
these papers to be determined at a later date. Because of a steadily accumulating
backlog of work in processing archival materials, it was found necessary to
devote more time to establish control over these materials.
MAJOR ACCESSIONS
' POLITICAL ORGANIZATIONS
CCF Minutes; received eight bound volumes of national convention, executive,
and council minutes dating 1947-1961, from NDP headquarters. These
minutes have not been available for research to date, and were presumed
not to exist, as the minutes the section had previously only dated to 1947.
They were retrieved from a room at Woodsworth House at the last possible
moment before being discarded. They should prove an invaluable source
of information on the Party and its activities. (Additional, 0.3 m)
Liberal Party; material received in this accession from Party headquarters relates
to the following: Youth Commission files, successor body to the Canadian
Student Liberals; files of the 1973 Convention, created by the Secretary
to the Convention; Convention Workshop files, created by the Policy Director; National Director's files; finally, what appears to be a fairly complete PUBLIC ARCHIVES REPORT 1976-1977
run of the Prime Minister's speeches, statements, and press releases, 1968-
1974. (Additional, 11.4 m)
New Democratic Party; additional records of the Party, which will be incorporated
with the records already received. These were transferred to the Archives
from Party headquarters. (Additional, 13.5 m)
Social Credit Association of Canada, ca. 1957-1963; records consist of official
correspondence, subject files, clippings, photographs, tapes, films, and
pamphlets covering the period when Robert Thompson was Leader of the
Party. (34 m)
Caron, Sir Adolphe (1843-1908), Cabinet Minister; an account book kept by
Caron in the 1860s. Acquired from L. Bolduc. (Additional, 2.5 cm)
Hugessen, Adrian Norton Knatchbull (1891- ), Senator; Senator Hugessen
was born in England in 1891, son of 1st Baron Brabourne, and studied
and practiced law in Montreal. Active in federal politics for the Liberal Party,
A. K. Hugessen was summoned to the Senate in 1937. His papers, donated
by his wife Margaret Cecilia Hugessen of Montreal, include much correspondence, unpublished memoirs, notebooks, and memoranda documenting political and social activities in Montreal and Ottawa. Hugessen was
Canadian Delegate to the United Nations in London in 1945. (3.4 m)
Lewis, David (1909- ), Member of Parliament; papers of David Lewis, former
Leader of the New Democratic Party, were received frorrr tvtr. Lewis. (Additional, 3.9 m)
MacLean, J. Angus (1914- ), Member of Parliament; J. Angus MacLean was
Minister of Fisheries during the Diefenbaker administration, 1957-1963.
These files were created in the Minister's office, and as well as containing
political information, they will be a source for many important departmental
topics during this period. The files were received from Mr. MacLean. (13 m)
O'Leary, Grattan (1889-1976), Senator; the O'Leary family has begun transferring
the Senator's papers. The first transfer consisted largely of photographs
and some correspondence kept in his Senate office. (0.3 m)
Stanbury, Richard (1923- ), Senator; additional correspondence to be added
to Stanbury's papers was received from his office. (Additional, 30.5 cm)
Stanfield, R. L. (1914- ), Member of Parliament; Stanfield speeches were
received from the PC Research Office. They are arranged chronologically,
and a subject card index is available. These speeches have been incorporated with those already at the Archives, and duplications discarded.
(Additional, 4.9 m)
PUBLIC SERVICE AND JUDICIARY
Bushnell, Ernest L. (1900- ), broadcaster; the personal papers of E. L. Bushnell, President of Bushnell Communications and former Vice-President of
CBC. (Additional, 30 cm) PUBLIC ARCHIVES REPORT 1976-1977 39
Christie, Loring (1885-1941), diplomat; material relating to constitutional and
political matters and one bound volume containing memoranda, 1916-1920,
were transferred from the Department of External Affairs. (Additional,
25.6 cm)
Fabre-Surveyer, Edouard (ca. 1830-1950), juge; comprend de la correspondance,
notes, coupures de presse et photos sur les familles Fabre, Cartier, Perrault
et Surveyer. Prêtés en vue d'en faire une copie. (30 cm)
Haythorne, George V., public servant; this material consists of files created by
Haythome while he was Deputy Minister of Labour, as well as
correspondence, memoranda, and publications pertaining to his special
interest in agricultural economics and his various writings on the subject.
Further material will be received in 1978 and processing of the papers will
be delayed until then. (3.8 m)
Hume, J. Alexander (1900-1976), journalist; the papers of A. Hume consisting
largely of diaries and correspondence were received from the Hume family.
(2.4 m)
Kirkwood, K. P. (1899-1968), diplomat; received from Mrs. Kirkwood of Ottawa,
material relating to the career of her husband, Kenneth P. Kirkwood. (Additional, 60 cm)
MacKay, R. A. (1894- ), public servant; additional material documenting the
Rowell-Sirois Commission, the entry of Newfoundland into Canada, and the
Anguilla Commission in 1970 were donated by R. A. MacKay formerly of
the Department of External Affairs. (Additional, 91 cm)
Morrison, Neil M. (1914- ), broadcaster; to add to the growing number of
collections documenting the development of the Canadian Broadcasting
Corporation, the Archives received archival material from Neil M. Morrison.
Morrison worked for the CBC from 1939 to 1961. He pioneered the use
of radio in adult education and developed, with others, "National Farm
Forum", "Labour Forum", and "Citizen's Forum". A specialist in "Talks and
Public Affairs", he left the CBC to become Dean at Atkinson College, York
University and later Co-Secretary of the Royal Commission on Bilingualism.
(15 m)
National Archives of the United States, a large acquisition of microfilm was
purchased and received from this organization; U.S. consular despatches
from consuls in Canada, 1856-1906 (150 reels); records of Boundary and
Claims Commission and arbitrations regarding the Northwest Boundary
Survey Commission, 1853-1859 (4 reels); miscellaneous Department of State
documents related to reciprocity negotiations, 1868-1892 (1 reel).
White, James, file entitled "Notes on Maps", dated 1920-1925, compiled by White
who was a geographer with the Department of Justice. The notes were
probably used in reference to Newfoundland's claims to Labrador. Transferred to the Archives by W. B. Yeo, Toponomy Research. (2.5 cm)
Wilson, John Armistead(1879-1954), public servant; for over 25 years J. A. Wilson
directed and promoted the development of civil aviation in Canada from
his various positions within the Public Service. His papers, consisting of PUBLIC ARCHIVES REPORT 1976-1977
approximately 4 metres of correspondence, memoranda, and publications,
provide essential documentation of a development largely ignored by historians to date. The achievements of this "Father of Civil Aviation" were recognized in 1944 when he was awarded the highly coveted McKee Trophy.
The papers were received from his son, J. Tuzo Wilson, through the Directorate of History, National Defence. (3.5 m)
Curtiss School of Aviation ;in 1915 when the Royal Flying Corps and the Royal
Naval Air Service began recruiting in Canada, Curtiss Aeroplanes and Motors
Ltd. of Toronto opened an aviation school at Toronto. The school opened
in May 1915 and operated until December 1916, graduated 129 men and
partially trained 125 others. The logbook of the school, received from the
Directorate of History, Department of National Defence, consists of lists of
men enrolled, records of their progress, and records of aircraft used in
their training. (12 cm)
James, Lt.-Col. R. H. (1876-1951), military officer; papers, largely diaries from
1916-1919, were received from R. H. James' grandson, R. P. Broughton of
Toronto. (40.6 cm)
Leigh, Wing Commander Z.Lewis ; Lewis Leigh, a recipient of the McKee Trophy
for his outstanding career in civil aviation and with the RCAF, presented
a 440 page memoir of his flying career to the Public Archives. The typescript
contains maps and photos, and promises to be of considerable interest
to students of aviation. The memoir was obtained through A. Birrell of the
National Photography Collection. (8 cm)
Ross Rifle Collection ;a large collection of rifles, ammunition, and other military
hardware as well as documentation pertaining to the Ross Rifle was acquired
in 1974 by the Canadian War Museum from Professor Frank Dupuis, historian
and collector. Dupuis collected the material from a variety of sources; most
of the documents, for example, were obtained from various inaccessible
locations in the Ross family castle in Scotland. The documentation was
recently transferred to the Archives. It contains, in addition to material
concerning the production and distribution of the controversial rifle, information on a variety of business and private interests of Sir Charles Ross.
(1.5 m)
The following papers were received for security storage. They are not available for research.
Andras, Robert
45 m
Jamieson, Donald
1 m
Basford, Ronald
6m
Mac Each en, Alan
21 m
Danson, Barney
27 m
MacLean, J. Angus
9 m
Douglas, T. C.
21.2 m
Marchand, Jean
3.35 m
Drury, C. M.
48 m
Sauvé, Jeanne
6.4 m
Faulkner, H.
3m
Sharp, Mitchell
22 m
Fleming, Donald
1.8 m
Stanbury, Robert
30 cm
Gérin-Lajoie, Paul
8 m
Turner, John
1.9 m
Hellyer, Paul
10.5 m PUBLIC ARCHIVES REPORT 1976-1977 41
ECONOMIC/SCIENTIFIC ARCHIVES SECTION - The Economic/Scientific Archives Section was created in June 1976 from the former Socio-Economic
Section. The Section has acquisition, custodial, and reference responsibilities
for post-confederation private manuscripts in the economic and scientific fields.
At the present time acquisition programs exist in the areas of business, labour,
and science and technology. Following is a selection of collections acquired
in these three areas over the past year.
BUSINESS ARCHIVES
Bell Canada ; an extensive shipment of material was received courtesy of the
Bell Canada Historical Collection. It includes a complete series of annual
reports from 1880 to 1976 and a broken but broad assortment of telephone
directories covering the years 1885-1976. The telephone directories were
arranged and then placed in the custody of the Public Archives Library,
the annual reports remaining with the Manuscript Division. (27 m)
Borden, Henry; a small but significant collection of correspondence, memoranda,
notes, and speeches was received from Mr. Borden, a Toronto lawyer,
businessman, and public servant. Much of the material relates to the donor's
work with the Wartime Industries Control Board, but there is also personal
material dealing with family matters, politics, and business. (29 cm)
Breton, Aimé; Aimé Breton was a prospector and businessman who was well
known in mining circles in Northern Ontario. The collection contains
correspondence, memoranda, legal records, and clippings, establishing his
claim to the Blind River uranium deposits. A microfilm copy of this material
was received earlier. (5 cm)
Bronson Company ; a very useful addition was received, courtesy of the trustees
of the firm, rounding out the large collection of material previously in the
custody of the Public Archives. Files include land titles, correspondence,
ledgers, minute books, maps, plans, and photographs. (9 m)
Dora Hood Book Room Limited; an additional accession of material transferred
by this donor. The shipment was composed mainly of catalogues listing
the offerings of the Book Room. Although it is not a complete series, the
catalogues represent a good coverage for most periods. (20 cm)
Le Boutillier and Company, John ; this firm was an off-shoot of the Charles Robin
Company which dominated trade in the Gaspé region for much of the
nineteenth century. Le Boutillier married Robin's daughter and engaged
in trade as an employee of Robin until he branched out onto his own in
the mid-1850s. His business flourished for 30 years but, following his death,
it was bought out by the Robin Company. (1 reel)
The Molson Companies Limited; a contract between the Public Archives and
this company was signed to formalize the transfer of the Molson Archives
to the Public Archives. An earlier donation had resulted in the acquisition
of 29 metres of the oldest correspondence and ledgers. With the signing
of this contract, ownership of an additional 45 metres of more recent material
held on deposit here passed to the Crown. In December another 2.4 metres
of correspondence and reports were received from Montreal together with  PUBLIC ARCHIVES REPORT 1976-1977 43
26 parchment documents dating from 1703. A large number of plans, maps,
books, and some photographs, portraits, and drawings were also acquired.
Approximately 2 metres of minute books and financial records were received
from Western Canada. They outline the operations of the Sick's Brewery
chain prior to its acquisition by Molson's. (Additional, 50 m)
Robb, W. D. ; the collection consists of letters exchanged between Robb, a railway
executive, and Sir Joseph Flavelle who, at the time, was chairman of the
Grand Trunk Railway. The letters expose Flavelle's views on railway policy
and his impressions of the executives of the Grand Trunk Railway and the
Canadian National Railways. Additional related material is included.
(73 pages)
Robin, Whitman and Jones; ledgers, cash books, house provision book, and
shop and stage books, dating from 1834 to 1880 dealing with the Robin,
Whitman and Jones Company operations. The material complements the
original accession received a number of years ago. (Additional, 21 cm)
Toronto Board of Trade; files dating from 1950 to 1970 relating to a variety of
activities undertaken by the Board of Trade. This acquisition completes the
series formerly embodied by the central registry files and provides a full
picture of the work undertaken by the General Manager and the Secretary
of the Board. (Additional, 27 m)
Wilson, T. L. "Carbide"; letter books, legal documents, technical data and patents
comprise the bulk of the material relating to the career of one of the founders
of Canada's chemical industry. Wilson's patents eventually went to the
present-day Union Carbide and represent some of the earliest significant
developments in this field. (40 cm)
LABOUR ARCHIVES
American Labour Unions Constitutions and Proceedings, 1836-1976;
constitutions and proceedings of the American Federation of Labor, the
Congress of Industrial Organizations, the AFL-CIO, and 93 individual unions.
Approximately 95 per cent of the unions are what are called "internationals",
that is they are unions which had or have Canadian members. These
constitutions and proceedings are basic documents for labour history; they
are very rare, especially in Canada. This microfilm set has been put together
from various archives and universities in the United States. (204 reels)
Bishop, Lincoln, ca. 1950-1970; manuscripts, proofs, and printed material relating
primarily to education programs of the labour movement. (2.5 m)
Canadian Railway Labour Association, ca. 1960-1974; correspondence, reports,
submissions, and miscellaneous documents received from this organization
which was established in the 1960s as the legislative voice of Canadian
railway unions. (5.8 m)
International Association of Machinists and Aerospace Workers, ca. 1930-1970;
records of the National Office of this long-established union including files
on individual lodges, organizing campaigns, particular subjects, and staff
members. Also included are some minute books and other records of disbanded lodges. (28 m) PUBLIC ARCHIVES REPORT 1976-1977
International Typographical Union (additional), ca. 1900-1970; records of the
Ottawa Local of the Typographical Union found in the basement of the office
of the Ottawa Labour Council along with records of the Councif. Minutes,
correspondence, financial records, and miscellaneous items are included.
(2.1 m)
Knights of Labor Collection (additional), 1864-1937; microfilm copy of the T. V.
Powderly and J. W. Hayes papers which are held by the Catholic University
of America in Washington, D.C. The more important of the two units, the
Powderly papers, includes 69 reels of correspondence related to the Knights
of Labor, most of which is Powderly's correspondence as General Master
Workman of the Order, 1879-1893. The papers of Hayes, General Secretary-Treasurer from 1888 to 1902 and General Master Workman from 1902
to 1920, include 13 reels of official correspondence. Also included are
proceedings, speeches, scrapbooks, and constitutions of the Knights as
well as some personal papers of the two men. The papers are very rich
in Canadian content and are a highly significant addition to the labour
holdings. (109 reels)
Ottawa and District Labour Council (additional), 1899-1968; records of the Ottawa
Labour Council which was called the Allied Trades and Labor Association
until 1957. Minutes, executive reports, correspondence, subject files, financial records, files on other labour organizations, and newspaper clippings
are included. (5.5 m)
United Brotherhood of Carpenters and Joiners <of America, 1907-1965 ; records
of Ottawa Locals 93 and 646, and of the Ottawa District Council of the
Brotherhood, including minutes, correspondence, financial records, agreements, membership data, and miscellaneous items. Also included are some
records of Ottawa Local 2728 of the Amalgamated Society of Carpenters
and Joiners which was established in 1907 and absorbed by the Brotherhood
in 1923. (84 cm)
SCIENCE AND TECHNOLOGY ARCHIVES
Bell, Robert, 1861-1918; additional papers of the geologist Robert Bell were
presented by his grandson, Mr. Robert Bell Douglas of Laval-sur-le-Lac,
Quebec. They include family and general correspondence, field notebooks,
newspaper clippings on various scientific and political matters, personal
financial records, and information on Robert Bell's efforts to become Director
of the Geological Survey. (1.2 m)
Carr, Dr. D. W., 1949-1973; papers received from Dr. Carr relating chiefly to
his involvement and that of his firm, D. W. Carr and Associates Ltd., in various
research studies in the fields of agricultural and other resource development.
(3 m)
Fessenden, Reginald A., 1891-1935; additional microfilm of the Reginald A.
Fessenden papers, dealing with patents, legal disputes, publications, and
Fessenden's interest in science and invention was received from the North
Carolina State Archives. The Public Archives of Canada expresses its appreciation to the North Carolina State Archives for this most welcome gift. (31
reels) PUBLIC ARCHIVES REPORT 1976-1977 45
Jenkins, Frank Tristan, 1918-1960> papers of the forester, Frank Tristan Jenkins
(1895-1973), consisting of correspondence, memoranda, and newsclippings.
Presented by Mrs. F. T. Jenkins of Victoria, B.C. (4.5 m)
Royal Architectural Institute of Canada, ca. 1907-1971; the Royal Architectural
Institute of Canada transferred to the Archives minutes, correspondence,
subject files, and scrapbooks documenting the history of the Institute over
its first 65 years. (6.81 m)
C. D. Schultz and Company.; reports on forest, resource, and environmental
management prepared by C. D. Schultz and Company Ltd. for government,
companies, and organizations in Canada and around the world. Presented
by C. D. Schultz and Company Ltd., Vancouver. (10.8 m)
SOCIAL/CULTURAL SECTION - The acquisition, custodial, and reference
responsibilities of the Section extend to all private manuscripts which are not
political and document the social and cultural history of Canada in the post-confederation era. A selection of collections acquired during 1976-1977 is listed
under the two main headings of Social and Cultural:
SOCIAL
L'Alliance canadienne (additionnel); documents de l'Alliance canadienne et
papiers personnels de Mme Madeleine Saint-Hilaire ont été versés par Mme
Madeleine Saint-Hilaire. (30 cm)
Association canadienne des centres de loisir; les papiers de cette association
fondée en 1963 et abolie en 1976 ont été transportés de Montréal à notre
édifice. (5.1 m)
Canadian Amateur Football Association; records received. (3 m)
Canadian Association of University Teachers (additional); received correspondence and memoranda, 1960-1972, concerning grievances of university
teachers. (2 m)
Canadian Chess Federation ; records received. (91 cm)
Canadian Institute of International Affairs; conference files, miscellaneous
memoranda, reports, and study outlines, 1925-1974, were transferred to the
Archives by the Institute. Also included are the correspondence files of
former Institute officers John Nelson, Edgar Tarr, and Norman MacKenzie.
The Institute minutes, 1928-1961, are on loan for microfilming, (approx.
4.5 m)
Canadian Ladies Curling Association; records received, (approx. 2 m)
Davisson, Walter P. ; correspondence, photographs, and clippings of Walter P.
Davisson, who was for many years a publicist for the Saskatchewan Wheat
Pool, were transferred to the Archives by his wife through Bill Pierce of
Ottawa. (1 m)
Healy, Dennis ; papers relating to the Commission on Graduate Studies in the
Humanities and Social Sciences were presented by Dennis Healy. (6 m) PUBLIC ARCHIVES REPORT 1976-1977
Lloyd, Trevor ; papers consisting of V. Stefansson's correspondence, working
papers on a feasibility study on Ungava iron ore mining conducted for Cyrus
Eaton, Arctic Institute files, and files on Arctic subjects, the Glassco
Commission and the Royal Commission on Economic Prospects in Newfoundland and Labrador were presented by Professor Trevor Lloyd of McGill
University. (3.6 m)
Montreal Local Council of Women (additional); additional material relating to
the 1960-1965 period was received. (50 cm)
Montreal YWCA; the papers of the Montreal YWCA which include minutes,
financial reports, correspondence, subject files, and photographs were received. (11.3 m)
Rotstein, Abraham; papers consisting of a manuscript for the book A History
of the Society and Economy of Dahomey and correspondence relating to
foreign ownership, economics, and political science were presented by
Professor Abraham Rotstein. (1.5 m)
Royal Architectural Institute of Canada; subject files, scrapbooks, photographs,
and magazines, ca. 1907-1971, were transferred to the Archives. The institute
minutes, ca. 1907-1971, are on loan for microfilming, (approx. 7 m)
Royal Caledonian Curling Club (Scotland); annuals of the Club, 1811,1839-1879,
containing information on the history and development of the game of
curling, filmed by the London Office. This material serves to fill gaps in
the collection of annuals found in the Howard H. Ward Collection. (Microfilm,
5 reels)
Servas Canada ; records received from this national organization which arranges
for lodging in private homes for travellers. (30 cm)
Stuart, Sir Campbell; seven bound volumes of correspondence have been bequeathed to the Archives and forwarded from the London Office. (35 cm)   U
Wood, Ronald ; papers concerning the Laurentian Project were presented by
Ronald Wood, a Peterborough, Ontario teacher. (6 m)
CULTURAL
Aldwinckle, Eric; correspondence, manuscripts, and printed and pictorial material
were presented by artist Eric Aldwinckle. (approx. 40 cm)
Beddoe, Alan; manuscript, printed and pictorial material relating to Alan Beddoe's
career as an artist and heraldry expert has been transferred to the Archives
by his widow. (9 m)
Brunet, Pierre (additionnel); quinze courts textes de Pierre Brunet, pour la plupart
autobiographiques, ont été offerts par Mme Pierre Brunet via Mlle Juliette
Bourque. (1 cm)
Cameron, Duncan; correspondence, memoranda, and memorabilia, 1957-1976,
relating to his career as a photo journalist were presented by Duncan
Cameron. (7.5 cm) PUBLIC ARCHIVES REPORT 1976-1977
47
Canadian Conference of the Arts (additional); records relating to the Canadia-
Conference of the Arts have been received from its Toronto Office, (approx.
7.5 m)
Canadian Guild of Potters; records, including correspondence, financial records,
minutes, clippings, publications, and photographs, were presented by the
Canadian Guild of Potters through its president, G. A. Barnes. (2.6 m)
Canadian Society of Painters in Water Colour; records, including minute books,
correspondence, and catalogues, were presented by the Canadian Society
of Painters in Water Colour through artist Julius Griffith, (approx. 20 cm)
Carr, Emily, manuscripts, journals, and letters, including correspondence with
Lawren S. Harris and Ira Dilworth, of artist Emily Carr were acquired. (80 cm)
Creighton, Donald Grant; correspondence and manuscripts of books were acquired from historian Donald Creighton. (7.5 m)
Dyde, Dorothy; letters from artist A. Y. Jackson were presented by Mrs. Dorothy
Dyde. (5 cm)
Glassco, John (additional) ; correspondence, journals, and manuscripts of poetry,
prose, and translations of author John Glassco were acquired. (25 cm)
Grey Owl. (C 36186)
Gow, Jean ; research files and tape recordings were presented by Ottawa researcher and author Jean Gow. (approx. 1.2 m)
Grey Owl; correspondence, notebooks, clippings, and photographs documenting
the career of author-naturalist Grey Owl were presented by his daughter,
Shirley Dawn Bruce. (40 cm) PUBLIC ARCHIVES REPORT 1976-1977
Hendry, Thomas Best (additional); correspondence, memoranda, manuscripts,
and notes were presented by playwright and theatre director Tom Hendry.
(3.6 m)
Hertz, Kenneth V. ; correspondence, memoranda, and manuscripts documenting
the literary career of author Kenneth V. Hertz and the publications and
presses with which he was associated were acquired. (1 m)
Hirsch, John; papers relating to his activities in the performing arts were presented by theatre director and CBC executive John Hirsch. (approx. 60 cm)
Klein, A. M. (additional); photocopy of an eight-page holograph manuscript of
an essay, "Chaim Nachman Bialik", was presented by David Rome. (8 pages)
MacKinnon, Theresa; papers relating to her dissertation, "Theatre for Young
Audiences in Canada", were presented by Sister Theresa MacKinnon. (2.2 m)
McCurry, Voorhis, Jenkins Families (additional); correspondence, greeting cards,
and manuscript and printed material relating to these three families were
presented by Margot Johnston of Kingsmere, Quebec. (35 cm)
Media Club of Canada (additional); records of the Media Club of Canada (formerly
Canadian Women's Press Club) were received. (3.77 m)
Minifie, James M. (additional); a typescript of Expatriate by journalist James
M. Minifie was presented by Mrs. J. M. Minifie. (approx. 10 cm)
Pelletier, Antonio ; papiers ayant appartenu ou relatifs à Antonio Pelletier ont
été versés par son fils, Jacques Pelletier, (vers 20 cm)
Sinclair, Lister; papers relating to his activities as dramatist, actor, and broadcaster were presented by Lister Sinclair. (2.55 m)
Thomson, Don W.; correspondence, memoranda, manuscripts of poetry and
prose, scrapbooks, and printed material relating to Don W. Thomson and
fas wife Theresa were presented by Don W. Thomson, (approx. 2.75 m)
NATIONAL ETHNIC ARCHIVES SECTION - the Section continued its efforts
to preserve the nationally significant archival heritage of all of Canada's ethno-
cultural communities. It was a good year in terms of the response that was
received from the public and the use that is being made of the material acquired.
During the year some 200 mailings or shipments were received. These
ranged in size from a few pages to collections of more than three cubic metres,
requiring altogether more than 200 metres of shelving and many reels of microfilm. All this material needs to be sorted, arranged, and catalogued, and finding
aids prepared to assist researchers in the use of these collections. The records
received during the year pertain to some 20 ethno-cultural communities, but
the greatest concentration was Jewish-Canadians and communities with people
of east European and north European origin. During the year several significant
units relating to the Chinese-Canadian and Japanese-Canadian communities
were received but limited resources have not enabled the Section to pursue
the preservation of the archival heritage of these communities as required.
n addition to the number of communities to be dealt with there are several PUBLIC ARCHIVES REPORT 1976-1977 49
related problems peculiar to the National Ethnic Archives program. The Public
Archives solicits and acquires material of national significance but part of the
objective of this program, as approved by the government, is to encourage all
ethno-cultural communities to take an interest in and responsibility for preserving
their archival heritage. The response of some groups is that they establish their
own archival repositories. While these projects do receive advice and counsel
from Archives staff, they are not encouraged because they usually have a very
limited capacity for arranging and describing collections, little accessibility for
research and no access to technical facilities for the care and repair of documents. Instead of establishing their own archives, communities are usually advised to cooperate with provincial and university archives for the preservation
of records of local or regional significance. However, it is often difficult to achieve
a proper rapport with the existing local institutions. Several Provincial Archives
have an active interest in developing their holdings of ethnic collections but
again their capacity to deal with an influx of material in numerous languages
is limited. The Section welcomes, therefore, the establishment of the Ontario
Multicultural History Society with an annual budget of $1,000,000.
Several ethno-cultural communities, particularly those of East European
origin are reluctant to place in a public repository archival material which may,
they fear, be used to their detriment at some future time. For these groups
the security storage and the rigid application of restrictions on access are
particularly important. However, all groups are constantly urged to open for
research as early as possible material that is not of a sensitive or personal nature.
Many ethno-cultural communities maintain a keen interest in affairs of the
lands of their ancestors. In so doing they influence Canada's outlook on world
affairs and Canada's diplomatic and foreign trade policies. This international
involvement of Canadians is often inadequately documented in records which
are locally available. Also, international political developments have in the past
influenced the migration to Canada of many people. Thus, events in other parts
of the world vitally affect the development of Canadian society and culture. In
recognition of this, the Public Archives also receives and preserves archival
material which is not strictly Canadian in a narrow sense. Among those collections received in 1976-1977 were such international collections as the papers
of Tadeusz Romer, a former diplomat and foreign minister of Poland and for
20 years a professor at McGitl University, and the papers of the late Professor
M. Jeremijiw, of Geneva, Switzerland, an official in the Ukrainian National Republic, 1917-1921, and subsequently one of the leading figures among Ukrainians
dispersed throughout the world who wish to maintain the Ukrainian identity and
culture.
There is an increasing interest in making high school students aware of
the multicultural make-up of Canadian society. This results in an increasing
number of requests from teachers and curriculum development committees for
information and resource material. It is difficult to satisfy most of these requests
and those concerned will have to rely to a large extent on resources available
in provincial and local repositories. The publication of "Source Guides" daring
the next year will improve this situation, but the resources acquired through
the National Ethnic Archives Program will continue to be used chiefly by persons
engaged in research at the post secondary school level. The recent establishment PUBLIC ARCHIVES REPORT 1976-1977
of the Ontario Multicultural History Society (partly initiated by persons at the
University of Toronto) and the Institute of Ukrainian Studies at the University
of Alberta is indication of the growing interest in ethnic studies at the university
level.
Association of Polish Engineers, 1941-1975; in 1941 the first of some 4,000 Polish
engineers and other professionals came to Canada. They altered the makeup of the Polish Canadian community and made significant contributions
to Canadian technical and academic development. The Association was
established as a mutual aid organization and continues to be an important
social and professional link for Canadians of Polish descent. Most of these
activities are documented in their minutes, reports, correspondence, and
other records. (Originals, 3 m)
Canadian Polish Congress, 1942-1975; the Canadian Polish Congress was established in 1942, succeeding the earlier Federation of Polish Societies. The
records include minutes, reports, briefs, correspondence, and other documents. (Originals, 4.4 m)
Canadian Slovak League, 1944, 1957-1975; minutes and actuarial reports of
this mutual benefit society. (Originals, 46 cm)
Cass, Rabbi Samuel, 1914-1975; Rabbi Cass was Senior Jewish Chaplain with
the Canadian forces in Europe during World War II. For most of the time
prior to his tragic death in 1975 he was director of Hillel at McGill University.
This extensive collection of personal papers documents his activities and
the Jewish community during the past 40 years. (Originals, 10.8 m)
Cherniak, Saul, 1947-1951; some 200 case files concerning his work as Manitoba
Counsel of the Cooperative Committee on Japanese Canadians before the
Royal Commission on Japanese Property Claims. (Originals, 85 cm)
Fackenheim, Rabbi Emil, 1917-1976; Rabbi Fackenheim, a well-known professor
of philosophy at the University of Toronto for 25 years, presented much
of his correspondence, manuscripts, and other papers. These document
his career as a scholar and theologian, his contact with philosophers
throughout the world, and his involvement in the Jewish community and
Jewish scholarship. (Originals, 3 m)
Finnish Society of Montreal, 1926-1976; the Society assisted many immigrants
who came to or through Montreal and served as an organization to maintain
Finnish cultural and social traditions. (Originals, 3 m)
Hadassah-Wizo of Canada, 1919-1970; this major Jewish women's organization
placed in the Public Archives its dormant records, documenting its activities
in Israel and those of its chapters throughout Canada. (Originals, 20 m)
Japanese Canadian Citizens' Association ; the Association lent for microfilming
3.5 metres of records, mostly relating to the activities of the Japanese
Canadian League for Democracy, 1942-1950. PUBLIC ARCHIVES REPORT 1976-1977 51
Jewish Labour Committee, 1945-1970; minutes, correspondence, sound recordings, and other archival documents of this national organization which is
particularly active in the needle trades in Montreal. (Originals, 11 m)
Jewish National Fund of Canada, 1941-1976; minutes, correspondence, and
other records of the JNF, a major Jewish organization which sponsors
Canada Park and other land reclamation and afforestation projects in Israel.
(Originals, 5 m)
Kovalevitch, Rev. R. J., 1907-1975; personal papers, notes, and a large collection
of rare Ukrainian publications collected by Mr. Kovalevitch during his 50
years as a leading figure in the Ukrainian Protestant Church. (Originals,
2.35 m)
Mark, Ernest C, 1928-1973; several scrapbooks of clippings, correspondence,
photographs, and other documents concerting Mark's career as the
publisher of the Shing Wah Daily News and unofficial mayor of Toronto's
Chinese community for many years prior to his death in 1972. (Originals,
21 cm)
Montefiore Club, 1881-1975 ;the Montefiore, established in 1881 to serve Jewish
gentlemen in Montreal, transferred its minutes and some related items which
document (part of) the social life of Jewish Canadians in the first half of
the century. (Originals, 95 cm)
Montreal, Quebec, St. Michael's (Finnish) Lutheran Church, 1932-1976 ;St. Michael's Church was established in 1932 to serve Finnish-speaking Lutherans
who arrived or settled in Montreal. The Church maintained an Immigrant
Home and had several affiliated organizations which served the Finnish
Canadian community there. The records include minutes, parish registers,
correspondence, recordings of interviews, and other documents. (Originals,
15 m)
Plaut, Rabbi W. Gunther, 1929-1974; Rabbi Plaut served several congregations
in the U.S.A. and served as Chaplain to U.S. forces in Europe during World
War II, prior to coming to Toronto. His papers include an extensive collection
of correspondence relating to his work at Holy Blossom Temple and in the
Canadian Jewish community and in the U.S.A. (Originals, 14.7 m)
Romer, Tadeusz(b. 1894), 1913-1975; the following series exist in this collection:
Diplomatic Activities, Polonia in Diaspora, Activities in Canada, Academic
Career, and Printed Materials. (Originals, 2.37 m)
Rosenberg, Rabbi Stuart £., 1946-1976; Rabbi Rosenberg, an outstanding leader
in the Canadian Jewish community during the past 20 years, presented a
large collection of his notes, manuscripts, correspondence, and other
records to the Archives. (Originals, 9.2 m)
Stevenson, William, 1950-1976; notes, manuscripts, and correspondence of
William Stevenson, journalist, TV producer, and author. Also 300 reels of
motion picture film and tape recordings, containing much information on
Europe, the Near East, and the Far East, including an interview with Ho
Chi Minh. (Originals and copies, approx. 2 m) PUBLIC ARCHIVES REPORT 1976-1977
Szylling Family, 1885-1976; correspondence, manuscripts, and other documents
of Alexander Szylling, General in the Polish Army before and during World
War II, of his wife Maria and her previous husband, Stefan Frankowski,
Rear-Admiral in the Polish Navy, prior to his death in World War II. These
papers were transferred by Mrs. Szylling. (Originals, 1.46 m)
Ukrainian Canadian Committee, 1941-1967; financial records, reports, and
correspondence of the Ukrainian Canadian Committee and various related
organizations, relating to relief work. Included are records of the Central
Ukrainian Relief Bureau, the Ukrainian Canadian Servicemen's Association
and Ukrainian Canadian Welfare Service, and the Ukrainian Canadian Relief
Fund. (Originals, 4 m)
RESEARCH AND INQUIRIES SECTION - As in past years, the Research and
Inquiries Section coordinated the replies to written inquiries received by the
Manuscript and Public Records Divisions. In addition to answering written requests for information, the Genealogical Unit provided a permanent oral reference service for genealogists in the Reference Room of the Manuscript Division.
The Secretarial Unit typed almost all the correspondence of the Manuscript and
Public Records Divisions. It also handled a large proportion of the miscellaneous
typing, processed a certain number of finding aids, and assumed the responsibility for the registration of correspondence and the maintenance of reference
files.
The Section processed approximately 8,000 written inquiries and 3,750 other
letters, for a total of 11,750. There has been a decrease of about 5 per cent
in written inquiries over the last year, but an increase of 20 per cent in miscellaneous correspondence. The total amount of correspondence processed represents an increase of 2 per cent over last year.
Reference Room Unit — In an effort to maximize the usefulness of their finding
aids, various sections of the Manuscript Division have begun to revise their old
finding aids. A total of 96 revised finding aids were processed by the Unit —
an increase of 200 per cent over the previous year — and 61 new ones were
added to the Reference Room. Eighteen finding aids were cancelled either
because they did not meet the minimum standards required of a finding aid,
or because collections which they described were reorganized or dispersed.
A system of control has been instituted within the Reference Room Unit
to ensure adequate control and description of finding aids, main entry cards,
and entries (subject, nominal or place) for the General Index. A finding aid
register, a finding aid index, a control finding aid index, and a Control Main
Entry Catalogue are now in operation. In addition, all finding aids, all main entry
cards, and all General Index cards are scrutinized before being placed within
the Reference Room.
The new and reorganized Main Entry Catalogue was placed in the Reference
Room; 6,758 cards were prepared in this fiscal year along with 1,042 title cross-
references. A number of other card indexes were added to the Reference Room:
a nominal and subject card index of the correspondence between Sir George
and Lady Parkin in the papers of Sir George Parkin and a nominal index to
the diaries of Sir George, MG 30, D 44, Vols. 81 to 105 and 61 to 65; a nominal
index of persons mentioned in the correspondence between Mrs. Grant and PUBLIC ARCHIVES REPORT 1976-1977 53
Sir George Parkin in the papers of Mrs. W. L. Grant, MG 30, D 59, Vols. 32
and 33; a nominal card index to the Gaspé Land Claims, RG 1, L, incorporated
into the existing Lower Canada Land Index; a nominal card index to the Canada
Company, incorporated into the existing Upper Canada Land Index; a partial
nominal card index to the papers of the Papineau family, incorporated into the
General Index.
Seven thousand cards, most of which are obsolete by virtue of the fact
that many collection or unit titles and their location references have changed,
were removed from the General Index. These cards are gradually being corrected
and returned to the Index. Also, 8,500 cards were added to the General Index,
making it now the most used index in the Reference Room. A subject authority
list, compiled in a previous year, is being revised, drawing heavily upon subject
headings found in the Library of Congress Subject Headings.
The Reference Room was reorganized according to a plan established by
the Reference Desk Committee to present the various indexes and reference
tools to the researcher in a logical sequence. The staff of the Reference Room
Unit was also moved from its previous location in a high traffic area to the
Reference Room. An improvement in work production was observed shortly
thereafter.
Union List of Manuscripts Unit — The 1976 Supplement to the Union List of
Manuscripts in Canadian Repositories, consisting of approximately 5,000 entries
from 60 archival institutions, was published in March 1977. The method of
preparation was the same as for the 1975 edition in that archivists at the participating repositories prepared the returns, and these returns were then edited
and indexed by the U.L.M. team at the Public Archives. The same computer
program that was used for the 1975 edition was used to prepare the Supplement,
and the same three sorts were made by the computers: main entries, index-by-
repositories, and cross-reference index. The plan is to issue annual supplements
for the next three years, with a complete revision and republication in 1980.
Work continued on the preparation of a thesaurus of personal names and
subject entries, and a program was written for the conversion of the master
file to metric measurements.
A total of 179 archival repositories now participate in the U.L.M. project,
and descriptions of approximately 31,000 units or collections of material have
been published. Archivists and researchers across the country have acclaimed
the U.L.M. as an exceptionally valuable reference tool.
Technical Services and Diffusion Unit — One method of making the Public
Archives' holdings more accessible and better known is to ensure that research
aids such as lists and indexes are made as widely available as possible. In the
finding aids on microfiche portion of the Diffusion Program, all finding aids are
being filmed and sold in microfiche form. By using this new technology, it is
possible to carry out a small-scale publication program which is at once complete, up-to-date, and at a fraction of the cost compared to paper form. A publicity
campaign was mounted to inform prospective subscribers. More than 200 finding
aids on 392 fiches were offered in Series I and II.
In the microfilm deposit portion of the diffusion effort, a copy of the House 54
PUBLIC ARCHIVES REPORT 1976-1977
of Commons Unprinted Sessional Papers, 1924-1939, was sent to all provincial
archives and 44 reels of important pre-confederation records were sent to the
Archives nationales du Québec. In all, more than 1,600 reels of microfilm were
sent out. A further 30,000 pages of Provincial Secretary's correspondence
(1839-1842) were filmed for Quebec. For all provinces, the papers of Sir John
Thompson, Prime Minister from 1892 to 1894, were microfilmed (100,000 pages
onto 55 reels).
The 1976-1977 Archives Course, sponsored jointly by the Public Archives
and the history department of the University of Ottawa, was held in two three-
week sessions. Twenty-one students attended. 10 from the Public Archives and
11 from every type of archives across Canada, including municipal, provincial,
religious, and university. The instructors were from the sponsoring institutions
and from many other Canadian archives.
The restoration of the "C" series (British Military and Naval Records) continued. Approximately 38,000 pages were unbound, cleaned, and de-acidified,
with repairs being made as necessary. Other restoration work included treatment
of 21 parchments, the repair of 1,551 pages of manuscript material, the mounting
of 62 posters, and the binding of 34 volumes.
As a result of the more than doubling of microfilming rates in the past two
years, protective microfilming of documents could be carried out only on a
reduced scale. Approximately 165,000 pages were filmed, less than half the total
of 1973-1974.
The gradual contraction in graduate programs in Canadian history continued
last year, with the result that the number of entries in the Register of Dissertations
declined from 1,978 to 1,931. The Public Archives and the Canadian Historical
Association agreed to compile a retrospective register. This publication will list
all completed history theses done at Canadian universities as well as theses
related to Canadian history done in other departments in Canadian and foreign
universities.
London Office
This past year has been one of steady progress in maintaining the output
of private material copied on microfilm; the two principal groups being records
held by the Dr. Barnardo's Society and the Church of England Children's Society,
both relating to child emigration from England to Canada.
In addition, the copying of departmental records in the Public Record Office
has been completed for the extracts from the CO. 5 series, important in documenting the history of the North American colonies and the development of
Canada.
The acquisition of original material, in addition to select items purchased
at Sotheby's sales, has included seven morocco-bound volumes of autographed
letters bequeathed by the late Sir Campbell Stuart who also gave to the Picture
Division a portrait of William Smith, Chief Justice of Quebec and of Lower
Canada. A small collection of papers which belonged to Geoffrey d'Egville, a PUBLIC ARCHIVES REPORT 1976-1977 55
journalist and photographer who worked for some years in Canada, were forwarded to the London Office. Another gift of some documents sorted from
deposits held by London solicitors and retrieved by the Records Preservation
Section of the British Records Association was made by that society.
An account of the work of the London Office would be incomplete without
mentioning the retirement in September 1976 of Mrs. J. E. Stephen after almost
11 years of continuous service. During that time she performed a variety of
exacting duties including all the secretarial work, the maintenance of office
records, card indexes, etc., and the operation of the microfilm camera, producing
fine microfilm copies of a variety of different groups of records.
STATISTICS
Documents Copied in the Public Record Office No. of Reels
CO. 5, Vols. 1183-1440 (mainly extracts)   18
B.T. 128, Vols, 4-7, 10 (complete series)  1
Total  19
Copies of Papers in Other Repositories
The British Library; annuals of the Royal Caledonian Curling
Club — two pamphlets and one printed book      5
The National Library of Scotland; annuals of the
Royal Caledonian Curling Club, etc .777.      3
Total       8
Copies of Documents, etc., in Private Ownership Made in
the London Office from Originals Held by:
Army Museum Ogilvy Trust      3
Dr. Barnardo's Society     18
Church of England Children's Society    18
London Office—Dispatch Book 1906-1959
-Diary 1910-1932      1
Royal Geographical Society      1
Total     41
Total number of reels    68
Inquiries
Telephone   325
Personal Visits .'.     75
Letters  220
Total  620
Paris Office
The search for documents relating to Canadian history continued in France,
at the Archives nationales in Paris and the Archives départementales des
Pyrénées-Atlantiques in Pau, despite the elimination of one of the two archivist
positions in December and of the participation of the person in charge of an
international technical course offered by the Archives nationales. 56
PUBLIC ARCHIVES REPORT 1976-1977
The Colonial Papers preserved in the Archives nationales have now been
completely inventoried, except for sub-series "C", which concerns primarily the
Caribbean. More than 40,000 pages of documents have been selected and the
microfilms should be available during the coming year.
The latest sub-series inventoried, D2a, D^, and D^, shed more light on the
various military and civilian personnel who spent time in Canada, on their conditions of service, their pensions and earnings and those of their descendants.
The "F" series is not homogeneous, although most of the documents found
in Fxa, F2a, and F2b deal with financial questions in the colonies generally and
with trading companies in particular; sub-series F4, entitled Bureau du contentieux, in fact contains very diverse documents, a great number of which are
anonymous and little-known; in view of their unique nature, the selected documents have been analysed. Sub-series F5*, entitled Passagers, provides a wealth
of valuable although incomplete information on travellers and emigrants; it will
be microfilmed in its entirety (13,000 pages).
These microfilms will be added to those the Public Archives already possesses, and thus, Canadian researchers will be able to consult all the documents
on New France from France's Archives nationales right in Ottawa.
In the Archivesxdêpartementales des Pyrénées-Atlantiques in Pau, the microfilming of the documents already selected was completed, namely sub-series
"B", Supplément: Registres de l'Amirauté de Bayonne; the 93 articles are on
21 reels. The Archives has also received 13 reels of finding aids, one reel of
private papers, and four reels of printed matter from the library of the Archives
départementales.
The study of notaries' minute books from the Basque areas also continued.
At present, more than 1,000 bundles have been examined and 20,000 documents
selected. All of this material is directly or indirectly concerned with fisheries
— whale, cod, and even salmon — an absolutely vital business for Bayonne
and Saint-Jean-de-Luz. Occasionally the notaries' minute books provide rather
surprising information, for example, the existence in the late seventeenth century
of a heavy trade in moose hides between the Gaspé and the Basque country,
a trade in which some members of the Conseil souverain were involved.
It is now easy to give a precise estimate of the volume of trade between
the Basques and Canada's Atlantic coast and to better understand the effect
on the coastal towns of the gradual loss of the fishing grounds off Newfoundland,
île Royale, and along the St. Lawrence. An exhaustive study of these notaries'
minutes, in addition to providing an incomparable source of documents, will
make it possible to better assess the content of other departmental archives
containing even more significant resources.
Public Records Division
The organization of the Public Records Division was modified during the
year and several members of the staff assumed new responsibilities. D. L.
McDonald was appointed Division Chief in September 1976. PUBLIC ARCHIVES REPORT 1976-1977
57
The Public Service Section, responsible for microfilm, photoduplication, and
researcher services was administered by A. Martineau. The Information Processing Unit reported to J. Olson. Responsibility for the historical textual records
of the federal government was divided among four sections.
The State and Military Records Section is responsible for such record groups
as National Defence, External Affairs, Finance, Justice, and the Privy Council
Office. The Section Head is J. W. O'Brien.
The Trade and Communication Records Section is responsible for such
record groups as Public Works, Statistics Canada, Canadian National Railways,
Trade and Commerce, and Consumer and Corporate Affairs. The Section Head
is P. Gillis.
The Human Resources Records Section is responsible for such record
groups as Labour, Immigration, Manpower, Health and Welfare, and Indian
Affairs. The Section Head is M. Caya.
The Natural Resources Records Section is responsible for record groups
such as Northern Affairs, National Parks, Agriculture, Fisheries, Forestry,
Environment, and the National Energy Board. The Section Head is B. Corbett.
Regional Records Surveys — Atlantic Region Survey— Two archivists examined
records in Halifax, N.S., St. John's, Nfld., and Dorchester, N.B. Records included
were at the Halifax Records Centre and in the custody of the National Harbours
Board, Solicitor General, and Department of Transport.
Quebec Region Survey — National Harbours Board records were examined
in Montreal, Trais-Rivières, Quebec, Chicoutimi, and Sept-Ties.
Toronto Survey — Twenty-one man-days were spent surveying the total
holdings of the Toronto Record Centre to determine those records having potential archival value. As a result of the survey 1,643 metres of records were determined to have potential archival value. The Toronto Centre currently holds
approximately 42,000 metres.
Vancouver Survey — Two archivists were assigned for a week to the Vancouver Records Centre, selecting National Harbours Board records and generally
surveying the holdings of the Centre. Several meetings were held with officials
of the Department of Public Works, the National Harbours Board, the Registrar
of Shipping, and the CBC.
Accessions — During the year, the Division accessioned 911 metres of original
records and 1,446 reels of original microfilm. The Headquarters Records Centres'
accessions were examined and departments were contacted to determine the
amount of material which will be transferred to the Division during each fiscal
year from 1977-1978 to 1980-1981 in order to plan further requirements. A
continuing freeze on acquisition transfers from the Public Archives Records
Centre has reduced the backlog.
The most important accessions for the year appear below, arranged according to the name of the creating department or agency.
Canadian Habitat Secretariat (RG 119); records of the Habitat Conference on
Human Settlements staged by Canada for the United Nations at Vancouver
in June 1976,1973-1976. (48.6 m) PUBLIC ARCHIVES REPORT 1976-1977
Canadian Patents and Development Limited (RG 121); records of inventions
patented on behalf of public servants and university employees including
many significant discoveries by the National Research Council, 1936-1954.
(6.9 m)
Canadian Transport Commission (RG 46) ; files of the Water Transport Committee
and original contracts relating to subsidized ferry services and other matters,
1911-1971. (15.6 m)
Central Mortgage and Housing Corporation (RG 56); records on government
mortgage funds policy, some early federal housing projects, and the activities
of Wartime Housing Limited, 1938-1946. (7.5 m)
Chief Electoral Officer (RG 113); microfilm copies of polling division boundaries
for elections, 1945-1974, and election returns, 1867-1974, preliminary voters
lists, 1935-1965. (493 reels)
Citizenship and Immigration (RG 26); files on immigration subjects, security,
Manpower Social Development Programme, OFY, LEEP, LIP, etc., 1972-
1974. (9 m)
Combines Investigation Branch (RG 107); files, exhibits, and evidence relating
to various investigations conducted under the Combines Investigation Act,
ca. 1906-1960. (18 m)
Communications (RG 97) .registry files relating to international telecommunications organizations in which Canada participated, and to legislation, telephones and telegraphs, broadcasting and frequencies, 1936-1974. (11.1 m)
Company of Young Canadians (RG 116); headquarters files relating to CYC
activities, 1965-1976. (60 cm)
Copyright and Industrial Designs Office (RG 106) ; industrial designs registered
in Canada, 1861-1967. (21 m)
Economic Council of Canada (RG 75); surveys relating to public and private
investment in Canada, manpower studies, and reports on various conferences, 1964-1973. (12.4 m)
Electoral Boundaries Commission (RG 59) ; records relating to the Ontario Electoral Boundaries Commission, 1975-1976, consisting of legislation, regulations, correspondence, notice of hearings, briefs, transcripts, and reports.
(1 m)
External Affairs (RG 25) ; central registry files relating to the status and activities
of various organizations, companies, and individuals, 1940-1957 (0.3 m);
press clippings, 1972-1973 (42 reels).
Finance (RG 19) ; minutes of meetings, reports, and correspondence of the
Economic Advisory Committee, 1939-1945 (1 m); registry files relating to
economic development, natural resources, and international economic relations, 1920-1971 (11.4 m).
Forestry (RG 39) ; six township registers describing lands leased in the National
Forest Reserves, 1906-1930. (0.9 m) PUBLIC ARCHIVES REPORT 1976-1977 59
Health and Welfare (RG 29); minutes of annual departmental conferences and
registry files from Nutrition Canada (formerly Nutrition Services Division of
the Health Protection Branch), 1956-1974. (8.7 m)
Immigration Branch (RG 76). passenger manifests for the port of Quebec, 1867-
1877, registers recording Chinese immigrants arriving at various ports in
Canada, 1867-1908. (2.5 m)
Indian Affairs (RG 10); Nakina and Manitowaning Field Office records, 1860-1960
(54 m); Sioux Lookout Field Office records, 1953-1969 (8.7 m); and
correspondence regarding the James Bay Agreement, 1975-1976 (0.8 m).
Indian Affairs and Northern Development (RG 22); files of the Deputy Minister's
Office, the Administrative Programme, and the Engineering and Architecture
Branch, 1937-1975. (21.4 m)
Indian Affairs and Northern Development. Northern Programme (RG 85) ; registry
files relating to exhibitions, conferences, personnel matters, private associations, town planning, Eskimo loan funds, game conditions, fire protection,
and logging, pensions, and welfare in the Yukon and Northwest Territories,
1941-1974. (7.5 m)
Indian Affairs and Northern Development. Parks Canada Programme (RG 84) ;
canal and reservoir level registers of the Trent-Severn Waterways System,
1883-1959; field manual for Land Classification for Recreation, 1967; files
relating to Ontario parks, 1958-1969; six township registers detailing lands
leased in western national parks, 1886-1946 (7.5 m).
Indian Lands and Indian Affairs generally in the Province of British Columbia,
Royal Commission respecting (RG 33/104); the records consist of studies
of the agencies, maps, map blueprints, photographs, statistical reports, and
commission decisions, 1913. (0.6 m)
Interior (RG 15); an alphabetical subject index of legal opinions and decisions,
as well as copies of these opinions and decisions (ruling 1 to 975), 1898-1928
(2.4 m); registers recording the delivery of letters patent by the Land Patents
Branch, 1878-1886(0.3 m).
Manpower and Immigration, Commission of Inquiry ... (RG 33/9); transcripts
of hearings, exhibits, working papers, press clippings, subpoenas, case files
on immigration officers, 1973-1976. (145.6 m)
Maritime Claims, Commission of Inquiry ... (RG 33/73); the records consist of
transcripts of the hearings, 1926. (0.3 m)
Marketing of Beef, Commission of Inquiry ... (RG 33/72); transcripts, briefs,
submissions, research papers, and working files of this Commission, 1975-
1976. (3 m) PUBLIC ARCHIVES REPORT 1976-1977 PUBLIC ARCHIVES REPORT 1976-1977
61
Office of the Dominion Astronomer (RG 48); personal files, correspondence,
and reports of C. S. Beals, Dominion Astronomer, 1947-1964, and four
feasibility studies relating to Mount Kobau National Observatory, British
Columbia. (0.4 m)
A night view of the 38 cm telescope at the Dominion Observatory, Ottawa, Ontario, taken
on 22 April 1948, (RG 48). (PA 107524) PUBLIC ARCHIVES REPORT 1976-1977
Public Service Staff Relations Board (RG 111); files of the Preparatory Comjhittee
on Collective Bargaining, 1963-1967. (3.6 m)
Public Works (RG 11); files from the 1910-1950 Central Registry primarily concerned with the construction of public buildings, 1910-1950. (32.55 m)
The Library of Parliament, Ottawa, Ontario, during construction, (RG 11). (PA 107524)
Reindeer and Musk-ox Industry in Northern Canada, Commission of Inquiry ^..
(RG 33/105); the records consist of hearings, transcripts, and the report,
1919. (0.2 m)
Royal Canadian Mint (RG 120) ; financial records, correspondence, and subject
files, 1901-1973. (20 m)
Royal Canadian Mounted Police, Commission of Inquiry... (RG 33/71); submissions, hearings, and research studies, 1974-1975. (0.4 m)
Solicitor General (RG 73); Canadian Penitentiary Service, inmates files, 1923-
1959. (2.7 m)
Statistics Canada (RG 31); administrative records from the Office of the Dominion
Statistician, 1918-1975. (58.5 m)
Tariff Board (RG 79); appeals, references, and administrative records, 1926-1971.
(48 m)
Trade and Commerce (RG 20) ; central registry files mainly concerned witf|
post-war attempts to expand trade and assist development of Canadian PUBLIC ARCHIVES REPORT 1976-1977
63
Mr. T. Shingles, Royal Canadian Mint Engraver, at work on a minting die,
(RG 120). (C 84421)
industry on the domestic side, 1940-1969 (92.7 m); records from the Office
of the Minister relating to Jean-Luc Pepin's tenure, 1968-1972, many of which
deal with the Canadian Wheat Board, (8.4 m), and files dealing with the
activities of the Canadian Government Travel Bureau, 1931-1963 (5.1 m).
Transport (RG 12); registry files relating to aircraft inspection and registration,
airports, joint Canada-US. defence activities, telecommunications and electronic stations, railway regulations, construction, and air traffic operations,
1879-1971 (36 m); registry files relating to radio station CFCY, Charlottetown,
P.E.I., 1925-1931 (0.05 m); registry file on wartime censorship, 1939-1945
(0.05 m); records relating to the post-war involvement of the Department
in the Commonwealth and Empire Radio for Civil Aviation (CERCA), 1943-
1947 (0.2 m); marine wreck returns, 1950-1959 (1.2 m).
Treasury Board (RG 55); numerical decision files and minutes for 1973; replies
to inquiries in the House of Commons by the Minister of Finance and the
President of the Treasury Board, 1947-1975 (10.5 m) 64
PUBLIC ARCHIVES REPORT 1976-1977
Custody — Processing and custody as of 31 March 1977 may be summarized
statistically as shown below (comparative figures for 31 March 1976 appear in
parentheses):
Total Holdings  19,396 m (18,399 m)
Backlog Requiring Organization and/or Selection .... 2,091 m ( 1,942 m)
Backlog Requiring Boxing and Listing  752 m ( 1,127 m)
Extent Processed  16,553 m (15,170 m)
Percentage Processed   85% (83%)
CONSERVATION
Conservation activities in the Division involved physical restoration of documents, encouraging of proper handling and storage techniques, and protective
microfilming. In the past fiscal year, some 285 single page documents and 60
oversize items (posters, plans, charts, legal documents) were restored; the
techniques involved ranged from simple cleaning and flattening to the more
complicated restoration procedures of removal of tape and plastic coatings,
deacidification, lamination, and mounting. An additional 70 oversize documents
were identified, removed from their files, and placed in special horizontal storage
units. A priority system for the identification of materials requiring restoration
was implemented.
INDIAN AFFAIRS PROJECT
The microfilming of the Black (Western) Series Registry files and index,
and of the Red (Eastern) Series index was completed as was a su bstantial portion
of the Red (Eastern) Series Registry files themselves. As of 31 March 1977,
approximately 500 metres of Indian Affairs Branch records have been filmed
of an estimated total of 1,150 metres to be processed. Concurrently, work has
continued on the production of indexes of the file lists for those records. The
index to the Black Series file list was also prepared for data processing and
the data entry is 75 per cent completed.
IMMIGRATION RECORDS
The microfilming of the Immigration Branch records was completed. The
total project involved the duplication of 689 volumes of records which are now
available on interlibrary loan.
1871 CENSUS
The returning of the 1871 Census was completed in the summer of 1976.
The new edition is organized so that all nine schedules for each district are
brought together as a unit. Every frame of the 294 reels was verified and all
corrections were completed by the end of the year. Compilation of a census
check-list was done simultaneously with the verification of the microfilm.
CANADIAN NATIONAL RAILWAYS PROJECT
A final "list by series" title was completed for all of the CNR holdings received
before 1977 including Deposit 84. An index to the lists was created which allows
searches by railway company name, by type of work, by date, and by deposit PUBLIC ARCHIVES REPORT 1976-1977 65
sequence. The project team identified and edited the information from deposit
lists and then produced the indexes with computer assistance. The index has
repeatedly proven its value both as a finding aid and as a guide in preparation
of the inventory.
The first draft of the inventory was completed for the portion including all
of the Grand Trunk system. While the Grand Trunk system is one of the five
main sections of the inventory, it represents approximately 40 per cent of the
collection. The next drafts scheduled for completion will include the Central
Vermont and the Canadian Northern systems.
Public Service
PUBLICATIONS
Final editing and translation for several inventories were completed. Final
drafts are now available for the Privy Council Office (RG 2), Wartime Prices
and Trade Board (RG 64), Trade and Commerce (RG 20), Statistics Canada
(RG 31), and Public Works, (RG 11).
PUBLIC SERVICE SECTION
With the implementation of a revised processing system for photoduplication
of original documents the annual backlog was cleared and the production of
copies for research increased considerably. An inventory of all microfilm reels
in custody was initiated and is nearing completion. The provision of a public
self-service microfilm facility has proven to be very useful for researchers. Duplicate copies of reels in greatest demand are placed in the microfilm room with
the relevant finding aids next to the microfilm readers. The self-service system
has been particularly helpful to genealogists.
Circulation of original holdings stood at 73,256 in 1976-1977 as compared
to 63,020 volumes in 1975-1976, an increase of 16 per cent. Microfilm circulation
within the building was 14,699 reels in 1976-1977 as compared to 17,862 reels
in 1975-1976, a decrease of 18 per cent. In the area of photoduplication the
Public Service Section provided 217,614 pages for copying by requisition and
52,053 pages directly at the Circulation desk, for a total of 269,667 pages. This
represents an increase of 51,088 pages over the 1975-1976 total of 218,579
pages. The number of registrations for the year was 3,563. A total of 5,898
reels was sent on interlibrary loan.
National Map Collection
The year 1976-1977 was a period of reorganization and restructuring for
the National Map Collection. The old Canadian and Foreign Sections were
replaced by the following new sections:
Early Canadian Cartography Section — The Section Head is Edward H. Dahl.
The Section is responsible for the acquisition, custody, and servicing of the
Canadian cartographic heritage from the earliest times to the mid-nineteenth
century. 66
PUBLIC ARCHIVES REPORT 1976-1977
Modem Cartography Section — The Section Head is Louis Cardinal. The
acquisition, custody, and servicing of the Canadian cartographic heritage from
the mid-nineteenth century to the present day are part of the responsibilities
of the Section. It is also responsible for the selective current international collection.
Government Cartographical and Architectural Records Section — The Section Head is William Oppen. The Section is responsible for the acquisition,
custody, and servicing of cartographic records used as part of the public record
by other government departments and agencies and of architectural records,
both governmental and private.
External and Internal Services Section — The Section Head is Gilles Lan-
gelier. The Section's main responsibilities include the Division's conservation
program, reference and photoduplication services, and the physical control of
the collection. The Section is also responsible for the microfilm and redistribution
programs.
Documentation Control Section — The Section Head is Hugo L. P. Stibbe. The
Section is responsible for the development of and adherence to cataloguing
guidelines, the development of the MARC format, and the National Union Catalogue of Maps as well as editorial control of the Divisional card catalogue.
The National Map Collection's 105 mm microfilm camera.
During the year Hugo Stibbe and Vivien Cartmell participated in the Branch
Task Forces on Information Control, while Thomas Nagy and Gilles Langelier
were involved with the Task Force on Acquisition Strategy and the Branch
Conservation Committee, respectively. PUBLIC ARCHIVES REPORT 1976-1977
67
This year saw the long-awaited publication of the Division's card catalogue
in sixteen volumes by G. K. Hall & Co., and the opening in July of the first
major map exhibition in nine years, Birds-Eye Views of Canadian Cities.
The National Map Collection card catalogue, published by
G. K. Hall & Co., Boston, Massachusetts.
Acquisitions — Although the total number of acquisitions decreased from 55,926
in 1975-1976 to 10,097 in 1976-1977, the Collection actually acquired more
significant and valuable material and was able to cope with the material more
realistically than in past years.
The Early Canadian Cartography Section acquired approximately 550 pre-
1850 items, the quality of which is unmatched by acquisitions in recent years.
In addition to the photocopies of maps ordered from the British Library and
the Public Record Office in London, and the Bibliothèque nationale in Paris,
the Section counts among its highlights the following:
(a) The collection of 170 Arctic maps dating from 1502 to 1900 previously
belonging to Mr. Coolie Verner of British Columbia. It is a welcome addition
to the previously limited holdings of Arctic material.
(b) The charts of Canadian waters from the 1661 edition of Sir Robert
Dudley's Arcano del Mare, which was the first sea-atlas by an Englishman
to use the Mercator projection.
(c) Three maps from the Lloyd Triestino "Lafreri" atlas: Zaltieri's 1566 map
of North America, a 1563 state of Gastaldi's engraved world map in oval
projection, and the ca. 1565 Bertelli map of America and the Atlantic Ocean. PUBLIC ARCHIVES REPORT 1976-1977
(d) A number of original sixteenth century items, including the first edition
(1571) of Porcacchi's L'Isole Piu Famose Del Mondo, and several world
maps from Ptolemy's Geographia.
(e) Henry Brigg's The North Part of America, 1625, an important map for
its depiction of a probable North West Passage, and also because it is the
first printed map in English to show California as an island.
Henry Brigg's map of 1625. (C 34764)
(f) A manuscript map of Cape Breton Island, ca. 1717, probably by the
French engineer Verville, showing three possible sites to be fortified, one
being Louisbourg. Also three mid-eighteenth century manuscript maps of
Louisbourg, one of Halifax, and one of Quebec City.
(g) A number of printed maps, either by James Cook, or based on his
surveys, or showing his explorations.
(h) Collot's map entitled Map of the Missouri ... to which is added
Mackenzie's Track in 1789; Collot was a French spy, sent in 1795 to map
the Mississippi Valley for future French reoccupation.
(i) A 1698 edition of Coronelli's Libro di Globi, the eighth extant copy of
this famous atlas. PUBLIC ARCHIVES REPORT 1976-1977
69
Manuscript map of Cape Breton Island, c. 1717, probably by the French engineer Verville.
(C 93434)
(j) The first edition of the very rare Mercator Atlas (Duisburg, 1595), in which
Mercator coined the term "atlas" which has ever since remained the designation for a collection of maps.
The Early Canadian Cartography Section has made an effort in its early
months of existence to establish or reestablish close ties with the major map
dealers in Canada, the United States, and in Europe. A list of sources of early
maps, with approximately 70 sources, has been compiled to date.  PUBLIC ARCHIVES REPORT 1976-1977
71
The Head of the Early Canadian Cartography Section, Ed Dahl, during a
combined vacation-business trip to Europe worked on several acquisition
projects at the Public Record Office, Trinity House, Bibliothèque nationale, etc.,
and ordered copies of some maps. He also had the opportunity to visit some
European map dealers.
The Government Cartographical and Architectural Records Section has
necessarily been highly selective in its acquisition work. The government collections received include:
(a) Ordnance and Admiralty Lands maps held by the Lands Division, National
Parks Branch, Department of Indian and Northern Affairs. This impressive
collection dates to the late eighteenth century and contains numerous
significant manuscript and printed cartographic items.
(b) Over 500 maps and plans were received from the Lands Division of
the Indian and Eskimo Program, Department of Indian Affairs and Northern
Development. These maps date from 1813 to 1967 and detail land sales,
transfers, and surrenders for Indian Reserves across Canada. This material
is of great significance both to historians and to the native people (RG 10M)
(c) While much of the material in the Inuit Land Use and Occupancy Study
was acquired early in 1976, the remainder of the map sheets arrived in
1976-77. These maps detail the life styles and movement patterns of Inuits
across Canada's north and as such form a valuable research collection.
(d) A collection from the Mineral Resources Division of the Department of
Energy, Mines and Resources.
(e) Plans from External Affairs.
(f) Canal plans from the Cornwall Regional office of Parks Canada, dating
from 1820. These document the construction and renovation of almost all
canals located in Ontario and Quebec.
The cartographical and architectural records of the Molson collection were
transferred to the National Map Collection by the Manuscript Division. This
collection contains valuable material relevant to the Molson family's business
and private activities. Included within the collection are maps, architectural plans,
and mechanical drawings concerning Molson business establishments.
The Noffke collection of architectural plans of Ottawa buildings was donated
by Brian Pye.
The decrease in thematic mapping in Canada in the past year was refelected
in the number of acquisitions in the Modern Cartography Section. The decision
not to collect in multiple copies also contributed to the decreased figure.
Approximately 1,500 additional insurance plans were added to the Collection
as a result of a purchase from Mr. E. Phelps. Approximately two-thirds cover
Prairie cities in the period 1900 to 1925 and the remainder, Ontario cities from
1890 to 1920.
A collection of 50 late nineteenth century British Admiralty charts were added
to the holdings in this series. PUBLIC ARCHIVES REPORT 1976-f977
Real estate maps of Canadian cities, dated 1929 and 1965, were purchased
from the producer, Nirenstein's National Realty Map Company in Springfield,
Massachusetts. These are the only maps of their type in Canada. Only the
downtown commercial areas and a few suburban shopping centres in 1965 are
indicated.
Government and private map producers continue to contribute copies of
their publications. A number of interesting atlases were acquired, including Atlas
de I'Acadie, Great Lakes Shore Damage Atlas, Nova Scotia Development Atlas,
Recreational Atlas of British Columbia, Atlas of Wildlife Habitat Inventory Maps,
the Inuit Atlas, and the Eastern Canadian Seabirds Atlas.
An 1870 map of the Province of Quebec by Eugène Taché, believed used
by the engraver of the 1880 edition, was purchased. The manuscript additions
on this base map appear on the 1880 edition.
Following the Birds-Eye Views of Canadian Cities exhibition, the National
Map Collection acquired original prints of the views of Ottawa, Port Hope,
Norwich, St. Catharines, Halifax, Lunenburg, and Montreal.
Custody
DOCUMENTATION/DESCRIPTION
As mentioned previously, the dedicated work by a number of staff members
during the last few years resulted in the September publication of the Division's
card catalogue by G. K. Hall & Co. The sixteen-volume catalogue contains
approximately 100,000 entries, and it is estimated that perhaps 10 to 15 per
cent of the Collection's holdings are described.
With reorganization, new cataloguing guidelines were introduced in the
Collection. Cataloguing seminars were held to introduce the staff to these guidelines.
The subject heading list, in English, has been completed and recorded on
tape. The French subject heading list, with equivalents to the English subject
headings, has also been finalized. The latter was ready for typing at the end
of the year.
The input of authorities in the National Library automated authority file has
been established as a regular function of the Documentation Control Section.
Two full meetings and one partial meeting of the National Union Catalogue
of Maps Committee were held in 1976-1977.
In April, a working meeting was held in order to revise the Canadian Rules
for Cataloguing Maps to conform with the latest draft of the International Standard Bibliographic Description for Cartographic Materials (ISBD [CM]). This
two-day working session resulted in numerous revisions.
The members at the March 1977 meeting examined the relevant chapters
of the proposed second edition of the Anglo-American Cataloguing Rules, and
compiled their comments into a report and submitted this to the editors of the
AACR and to the Canadian Cataloguing Committee. A decision to delay the PUBLIC ARCHIVES REPORT 1976-1977 73
publication of the Canadian Cataloguing Rules for Maps until after the publication
of the AACR was made during this session.
In December, a three-day meeting of the subcommittee of the ACML-NUC
Committee was held. The meeting was called on the request of the Canadian
representatives in the various bodies dealing with the revision of the Anglo-
American Cataloguing Rules. The use of area names (geographical names) in
corporate headings, subject headings, and main entry for cartographic materials
was discussed. A draft of rules for the application of geographical names was
compiled by the subcommittee. It is a contribution to the solution of problems
encountered in dealing with geographical names.
The Head of the Documentation Control Section, in his function as Chairman
of the IFLA Joint Working Group on the International Standard Bibliographic
Description for Cartographic Materials (ISBD [CM]), attended and chaired a
week-long working meeting of the group in Utrecht, Holland. This meeting
resulted in a draft of the final recommendations for the international standard.
Hugo Stibbe also attended a working meeting on the International Standard
Bibliographic Description (General) (ISBD [G]), held in London, England, and
the ISBD "harmonization" meeting immediately following the(G) meeting. These
two working meetings were called by the Working Group ISBD(G) and the
International Office for Universal Bibliographic Control in order to resolve the
differences in the various International Standard Bibliographic Descriptions and
to discuss the details of the (G) framework and the wording of the annotations
to this framework.
The new Government Cartographical and Architectural Records Section has
been adapting established methods for handling textual public records in order
that these adequately describe maps and plans. Among the more significant
projects in which inventories have been prepared are:
(a) RG 12M, Transport. Several thousand plans and maps prepared by the
Air Services Branch of the Department of Transport were selected, arranged,
and listed. These plans pertain to civil and military airfields across Canada
built or proposed by the Department. Almost every airfield in Canada from
Blackfolds, Alberta to Mirabel, Quebec is documented within this collection.
(b) RG 10M, Indian Affairs. Survey and listing work was carried out on
material prepared by the Department of Indian and Northern Affairs and
deposited within the Collection prior to the creation of the Section. The
survey and listing project identified over 1,300 maps and plans relating solely
to Indian Reserves across Canada. These items were located both within
the National Map Collection and the Public Records Division.
(c) RG 87M, Mineral Resources Division. Plans relating to the Athabasca
Tar Sands have been selected, arranged, and listed.
Listings have also been prepared for several architectural collections, including the Wallbank collection, the Ewart collection, and the Public Works
architectural material.
The Division cooperated in a summer project with Heritage Ottawa, the
Ontario Heritage Foundation, the Ontario Association of Architects, and the PUBLIC ARCHIVES REPORT 1976-1977
Society for the Study of Architecture in Canada to survey pre-1950 architectural
records in Ottawa. The resulting information is contained in a six-volume inventory which names the architect or firm, indicates the type of building and its
location, and mentions where the records were made and where they are held
now. This was a pilot project which may become a model for groups in other
North American cities who are concerned that the records of their architectural
heritage may not survive. In the development of techniques and methods to
handle the Division's architectural records, Dorothy Ahlgren, the archivist responsible, recently visited the Architectural Archives at the Prairie School, Milwaukee, Wisconsin to discuss their methods.
The Modern Cartography Section completed the 1976 Canadian contribution
to the Bibliographie cartographique internationale; this 70-page listing describes
2,665 cartographical items. The 1977 contribution will use the ISBD(CM) format.
Copies of the 1975 Canadian contribution to the Bibliographie cartographique internationale were made available, at a small charge, to approximately
25 Canadian collections.
Over 3,000 entries were prepared for Canadian series maps (federal and
provincial). This index has proven very useful for acquisition and accessioning
work.
Preliminary entries have been prepared for 300 previously uncatalogued
military plans. This includes providing dates for undated plans, making comparisons with items already in the Collection, and reconstituting sets which had
been separated since being acquired by the Public Archives.
A listing of the pre-1850 atlases in the Division has been completed.
CONSERVATION
In 1976-1977 the Records Conservation Section treated 2,714 cartographical
items, an increase from 2,412 in 1975-1976.
After further tests for the 105 mm proposed program in the early part of
the year, the decision was made to acquire a camera to be set up in the Collection. After the camera was received, there was a delay in the installation of
the heavy drapes necessary to minimize the amount of light penetration in the
microfilming area. The camera was then adjusted for a film length of 148 mm,
instead of 161 mm. The former size is that of microfiche and this will enable
the use of standard microfiche equipment. At the end of the 1976-1977 year,
the Collection was awaiting readjustment of the camera for proper resolution.
During the year the main purchase in the conservation area was of 63
horizontal cabinets. This purchase enabled the Collection to reduce the number
of maps in long overcrowded drawers. This acquisition also permits several
vertical cabinets to be released for topographical series storage and provides
sorely-needed space for government cartographical records. These additional
cabinets have made it necessary to stack map cabinets almost to the ceiling.
The resulting problems are that reference is slightly more difficult and more
importantly, that valuable sorting space (i.e. the tops of cabinets) has been
eliminated. PUBLIC ARCHIVES REPORT 1976-1977 75
Storage conditions in both the stack area at 395 Wellington and the storage
area at 151 Bentley were adjusted in mid-year, but by the end of 1976-1977,
the situation was critical in the latter. More space is urgently needed for both
storage and working/sorting areas.
Although planning accelerated for a future redistribution program, the actual
number of foreign maps redistributed in 1976-1977 decreased from the previous
year.
Public Service — The National Map Collection responded to 1,673 oral, 1,319
written, and 773 telephone inquiries in 1976-1977. The total of these inquiries
is 3,765 as compared to 3,526 in 1975-1976. In addition, requests for 1,085
publications were received by the Division.
Some 10,644 photoduplications were prepared for researchers; in 1975-
1976, the total was 11,779. A number of the institutional researchers have expressed interest in the coming 105 mm microfilm project and are awaiting further
word on expected costs, etc., before submitting large orders.
The new reference roster system, introduced at the time of reorganization,
was operating quite effectively.
In written inquiries, an upsurge has been noted in the number relating to
architectural questions and to a lesser extent, to genealogical research.
In the first quarter, Heritage Canada requested a number of slides of Ottawa
reproduced in Ottawa in Maps. These slides will be used in talks across the
country by Heritage Canada staff. The same selection of slides will be used
in audio-visual kits by the Media Centre of the Ottawa Board of Education.
GEOS, the publication of the Department of Energy, Mines and Resources,
used a number of map reproductions from the Collection for a feature article
on historical cartography.
Conrad Heidenreich's study of the Champlain maps, for which much of the
research was done in the Collection, was recently published in the Cartographica
monograph series.
On Thursday, July 8, Mr. William Teron, Secretary of the Ministry of State
for Urban Affairs and Chairman of the Central Mortgage and Housing Corporation, officially opened a major Public Archives of Canada exhibition of panoramic
maps entitled, Bird's-Eye Views of Canadian Cities. This was the first major map
exhibition in the Public Archives since 1967. The exhibition was researched
by Edward Dahl and marks the first time that these maps have been brought
together since they were produced across the country about 100 years ago.
The exhibition received good press coverage and the poster, prepared instead
of a catalogue, produced a lot of favourable publicity.
The National Map Collection and Public Records Division mounted a small
exhibit of material relating to native studies at the Western Canadian Studies
Conference. The exhibit, which concentrated on the Treaty 7 area, was well
received by the conference organizers and the 400 delegates. A preliminary
listing of Indian reserve land maps of Western Canada was prepared as a
hand-out for this conference by Linda Camponi and William Oppen of the Division
and Guy Poulin of the Public Records Division. Mr. William Teron and the Dominion Archivist, Dr. W. I. Smith, at the opening of the
exhibition Bird's-Eye Views of Canadian Cities.
In 1976-1977, preparatory work was done for the July 1977 exhibition on
the Arctic and the accompanying catalogue. A small exhibition of photocopies,
Maps in Research, was displayed at the Canadian Cartographic Association
Conference in Kingston in May and at the Association of Canadian Map Libraries
Conference in London in June. Other items were loaned to the London Art
Gallery and the City of Ottawa Archives for exhibition purposes.
The catalogue County Maps: Land Ownership Maps of Canada in the 19th
Century, published at the end of the previous year, has been enthusiastically
received by the public and has received favourable comments from persons
in the field.
The Collection continues to welcome individuals who wish to learn about
methods employed in the Public Archives. Among such persons in 1976-1977
were William MacKinnon of the New Brunswick Archives, Jean-Marc Garant of
the Archives nationales du Québec, I. Heisler of the City of Toronto Archives,
and Soeur Monique Lesieur of the Archives de l'archevêché de Montréal. Such
visits range from several days to several weeks.
In addition, numerous groups visited the Division and staff members lectured
on general and specific topics.
Staff Notes — During 1976-1977, a number of staff members of the National
Map Collection actively participated in work-related associations.
At the Association of Canadian Map Libraries Conference in June, two staff
members were elected to the executive. Tom Nagy is now Vice-President and
Heather Stevens is Treasurer of the Association. Also, at this conference Betty PUBLIC ARCHIVES REPORT 1976-1977 77
Kidd presented the annual report of the National Map Collection and Edward
Dahl spoke about his cartobibliography of Quebec maps.
In May, Betty Kidd presented a paper entitled "The Cartographer and the
Archivist" at the Canadian Cartographic Association Conference.
The History of Cartography Interest Group of the Canadian Cartographic Association (Central Canada Group) was organized at an April meeting
in Kingston. Several staff members attended; Edward Dahl is the Secretary of
the Group. The National Map Collection played host to the November meeting
of the Group. The general theme of the Conference was research and research
problems in the history of cartography. The Conference was attended by
approximately 35 people. Lou Seboek spoke on the research problems encountered in working with old atlases. The highly successful meeting revealed anew
that there is still much to be done by Canadians in the history of cartography.
Also in November, Louis Cardinal and Betty Kidd attended the meeting of
the Map Use Interest Group of the Canadian Cartographic Association, where
they presented a paper entitled "Map Use in Libraries and Archives." This paper
was later published in the ACML Bulletin.
William Oppen is the Organizing Chairman for the Association of Canadian
Archivists Conference; Edward Dahl is co-editor and book reviews editor of
Archivaria.
Hugo Stibbe continued as Chairman of the ISBD(CM) working group and
as a member of the UNIMARC Committee. He also attended the Special Libraries
Association Geography and Map Division Conference in Denver, Colorado in
June where he participated in a panel dealing with MARC Maps and ISBD(CM).
In October, Betty Kidd attended the annual meeting of the Canadian Permanent Committee on Geographical Names in Winnipeg, where she gave the Public
Archives report as Dr. Smith's representative. Mrs. Kidd is also a member of
the Historical Atlas of Canada Advisory Committee.
Other meetings attended by staff members included the Architectural Historians Conference (Dorothy Ahlgren), the Western Canadian Studies Conference
(William Oppen), the ALA Pre-Conference on Maps and Atlases (Betty Kidd),
the Society for the Study of Architecture in Canada (James Knight), and the
FID/CCC Symposium on Classfication Systems (Hugo Stibbe).
A number of staff members continued to contribute to the newsletters and
journals in the field. Betty Kidd was requested to become the Canadian contributing editor to Imago Mundi, the journal of the International History of Cartography Society.
For a forthcoming publication, Communiqué : Canadian Studies (special
issue on urban studies for community colleges), Edward Dahl supplied the
information for the Division and coordinated the compilation of information from
other divisions of the Public Archives.
Two staff members received post-graduate degrees during the year. Lou
Seboek completed his master's thesis on the Saxton atlas. He has received
a master's degree with distinction from Carleton University. 78
PUBLIC ARCHIVES REPORT 1976-1977
Hugo Stibbe received his doctorate from the University of Utrecht in September. His thesis on the MARC system for cataloguing maps has been published.
Various staff members were enrolled in language training, the Archives
Course, management seminars, and university courses during 1976-1977.
Picture Division
The general trend in the Picture Division this year was one of continuing
progress in spite of a large turnover in staff. In July 1975, one of its major
sections, the National Photography Collection, became a division in its own right
and the Picture Division was reorganized into three sections: the Documentary
Art Section, the Exhibition and Custodial Section, and the Medals, Heraldry,
and Costume Section. A great deal of work needs to be done in the Division
to consolidate its operations and to establish viable policies at a time when
traditional means of information control are becoming inadequate and when
the Public Archives of Canada as a whole is revising its acquisition policies.
Fortunately, the Division possesses a staff with great potential and it is a tribute
to them that so much has been accomplished during this difficult year.
STATISTICS
Total Holdings
1974-1975
1975-1976
1976-1977
Paintings	
             2,529
2,613
13,181
82,727
2,659
Drawings	
Prints	
           12,944
           82,481
14,001
83,481
Acquisitions — The Division's acquisitions during the year were of outstanding
quality. Among the most important were the portraits of four Indian chiefs —
The Four Indian Kings — who went to England on an official visit in 1710. Their
portraits, commissioned by Queen Anne, were remarkably well executed by the
artist John Verelst (16487-1734). The acquisition was made from the Honourable
John Petre of England through special funds for the purchase outside Canada
of cultural property related to the national heritage. The names of the "Four
Kings" should be noted as some of them have played a major role in Canada's
history:
1. Tee Yee Neen Ho Ga Row, (Christianized Hendrick) of the wolf clan;
2. Ho Nee Yeath Taw No Row, (Christianized John) of the wolf clan;
3. Sa Ga Yeath Qua Pieth Tow, (Christianized Brant) of the bear clan; and
4. Etow Oh Koam, (Christianized Nicholas) of the tortoise clan.
To mark the 60th anniversary of the death of the Canadian artist Napoléon
Bourassa, the Picture Division organized a special program which included a
display and two publications. As a result of this event, the Picture Division
acquired from Miss Anne Bourassa, the grandaughter of the artist, an important
collection which includes three sketchbooks containing 75 drawings; ten separate drawings; six books of financial accounts and art notes; seven manuscripts
concerning art (one of them has 93 pages), an album with photographs of PUBLIC ARCHIVES REPORT 1976-1977
79
Portrait of Sa Ga Yeath Qua Pieth Tow (Christianized Brant), 1710, by
John Verelst. (C 92418)
models, and a large number of glass negatives of his artworks. The collection
is the main source for the study of Bourassa as an architect and a painter.
A group of pictures and artifacts related to the Bouchette family was generously presented to the Public Archives of Canada by Mrs. Meeta Myers Bou- PUBLIC ARCHIVES REPORT 1976-1977
chette in memory of her late husband Alfred Bouchette. The collection includes
three watercolours, two of which are by R.S.M. Bouchette (1805-1879); a miniature of Joseph Bouchette by J. C. D. Engleheart (1784-1862); an oil portrait of
R.S.M. Bouchette by Armenius Meyer (October 1830); a line engraving of
Joseph Bouchette; four snuff boxes and a pair of gold cufflinks.
Napoléon Bourassa, self-portrait, c. 1880. (C 86260)
Miniature portrait of Joseph Bouchette, 1805, by
J. C. D. Engleheart. (C 92814) PUBLIC ARCHIVES REPORT 1976-1977
81
Fort Chambly, 1873, by Napoléon Bourassa. (C 86258)
^Yw
.
,v..#
>N>
_A
M
V V"7
Two Jury Members, no date, by Napoléon Bourassa.
(C 86117) PUBLIC ARCHIVES REPORT 1976-1977
A miniature portrait of Mary March, a young Beothuk woman, was purchased
from Harold Medjuck of the House of Antiques, Halifax. The minature and the
Indian supporters of the armorial bearings of Newfoundland are, to our
knowledge, the only extant contemporary visual records of the now extinct
Beothuk tribe which once inhabited Canada's tenth province. It was executed
by Lady Henrietta Martha Hamilton (7-1857) during Mary March's captivity at
St. John's, Newfoundland in the spring of 1819.
Miniature portrait of Mary March, 1819, by Lady Henrietta
Martha Hamilton. (C 92599)
A sketchbook of Sir James Edward Alexander (1803-1885) was purchased
at the Montreal Book Auction sale of February 24. The sketchbook consistsI
of 82 drawings dating from January to September 1843, during which time
Captain Alexander was stationed with the 14th Regiment of Foot at London,
Ontario. Outdoor scenes and the social activities of British military officers are
depicted in a lively and humorous vein.
The preliminary sketches leading to the design of the Canadian National
Railway logo were acquired from James Valkus who, with other artists, produced
the final version.
Custody
STATISTICS
Operation Number of Items
Examined by Conservation  163
Restored  1
Exhibited  346
Photographed (black and white)  1,268
Photographed (colour)  199 PUBLIC ARCHIVES REPORT 1976-1977
83
ÔJ
One of the 82 drawings in the Canadian Sketchbook of
Sir James Alexander, 1843. (C 92456)
Only one item from the collection was restored by the Canadian Conservation
Institute. The Public Archives conservation studio was undergoing major renovations and as a result restoration work was not possible.
The staff of the Exhibition and Custodial Section made efforts to improve
the efficiency of their operations. Collections were rearranged in order to establish a more rational order according to artist and subject and to make maximum
use of the space available. Location indexes were refined and as a result the
time spent in locating items was significantly reduced. Loans and exhibition
files were updated and a more effective system of classification was established.
Attempts were made to apply internationally recognized rules of environmental
control and display periods for works on exhibition. Careful attention was also
given to the methods used in handling artworks in all phases of transfer, display,
photography, and consultation.
Photography of the Picture Division's extensive poster collection of World
Wars I and II was begun in an effort to make this important information available
for research.
In cooperation with the National Photography Collection, arrangements were
made to select from the Topley collection photographs which document the
costume of the Victorian period. As some difficulty was experienced in designing
a catalogue card which would include both a good quality illustration and the
basic information necessary to describe costumes, an experiment was made
using 8" x 10" photographs enclosed in plastic sleeves and inserted into ring
binders. As well as providing the space necessary for cataloguing and a clear
illustration for the study of details, the system is proving to be a handy reference
tool which can be consulted with greater ease than the regular cards inserted
in drawers. PUBLIC ARCHIVES REPORT 1976-1977
Working on contract for the Picture Division, Mr. Roger Régor has completed
a first draft of his costume classification system. The system was presented
to and discussed by the National Committee on Costume at the Canadian
Museums Association Annual Conference in May. A presentation was also made
to the International Committee on Costume at the International Council of
Museums (ICOM) annual meeting held in Glasgow, Scotland in September.
Public Service — During the year the Division responded to 425 telephone
inquiries, 335 personal inquiries, and 1,257 postal requests. Also, some 7,251
black and white reproductions were supplied and 265 transparencies were
loaned.
PUBLICATIONS
The first series of four slide sets of the Archives Canada Series has been
on the market for one year. The heavy demand (over 500 sets were sold, representing one quarter of the total stock of the first printing) during the first seven
months of sales indicates there is a definite need for such material.
Distribution copies have been prepared for two of the four slide sets in
the 1977-1978 series: To the Oregon Territory, 1845-1846 — With Lieut. Henry
J. Warre and Picturesque Quebec, 1826-1832 — Views by James Pattison Cock-
burn. Two other sets are presently in production: Two Artists in the Klondike,
1898-1899 — Frederick Gardiner, Jr. and Alfred E. Boultbee, Jr. and Moose Hunt
on the St. Maurice, 1842 — Journal and Sketches by Henry James Warre.
Two manuscripts are being prepared for the 1978-1979 series: Captain
Cook's Last Voyage, 1776-1780 — Portraits and Views from the Northwest Coast
by John Webber and With Franklin to the Top of the World — The Sketches
and Journals of George Back, 1825-1826.
The Archives Canada Series is prepared in cooperation with the National
Film Board and the Information Services Division of the Public Archives of
Canada. Publications in the series may be purchased through the following NFB
distributors in Canada:
Visual éducation Centre
115 Berkeley Street
Toronto, Ontario
M5A 2W8
La Société Secas Internationale
400 est, rue Notre-Dame
Montreal, Québec
H2Y1C8
Scholar's Choice Limited
1150 Homer Street
Vancouver, British Columbia
V6B 2X8
Archives Canada Microfiches — The 1975-1976 series of five microfiches*
containing over 200 reproductions of watercolours, prints, and drawings by seven
artists is now complete and will be sent to subscribers in the near future. As
of 18 January 1977, a total of 32 subscriptions had been received. This number
has since risen to over 80 subscriptions, mainly from educational institutions,
indicating a growing interest in and need for projects of this nature. Research
has been completed on the six microfiches constituting the 1976-1977 series PUBLIC ARCHIVES REPORT 1976-1977
85
and work was initiated on a subject-geographical index for ail 11 microfiches,
as well as on the artists for the 1977-1978 series.
Among the artists whose work will be represented in the 1977-1978 series
are: A. C. Mercer, W. A. Carlisle, Elizabeth Simcoe, G. R. Dartnell, C. Williams,
Thomas Davies, F. H. Varley, and William Clegg. Research and cataloguing was
also completed on the work of George Back who will appear in the 1978-1979
series. Archives Canada Microfiches may be purchased Joy writing to Supply
and Services Canada, Publishing Centre, Mail Order Section, Martel Building,
270 Albert Street, Ottawa, Ontario, K1A 0S9.
EXHIBITIONS
On 7 December 1976, the Secretary of State, the Honourable John Roberts
opened an exhibition of works by the Canadian artist Karl May. The display
was part of the federal government's efforts to recognize the significant contributions of Canada's cultural minorities to the development of this country. Mr.
Georges Delisle, Chief of the Picture Division, was coordinator of the display
and main author of the display catalogue entitled Karl May Restrospective,
1948-1975.
Born in Bohemia (now part of Czechoslovakia), and after studying in Prague
and Vienna, Karl May became professor at the Academy of Prague at the age
of 28. During the Nazi Regime his art, inspired by the German expressionist
movement, was repressed as being "degenerate" and some of his paintings
were actually burned. In 1949, the Iranian Government invited him to become
the artistic adviser of the Foundation of the Iranian Academy. Three years later,
he immigrated to Canada where one-man shows established his reputation as
one of the country's noted artists. At the moment of his death on 21 September
1976, shortly before the opening of his display, he was living in Rawdon, Quebec.
A display of 63 of the works of the artist Napoléon Bourassa were on view
at the Public Archives of Canada during September as part of a special program
to mark the 60th anniversary of the artist's death. The items exhibited were
provided by Miss Anne Bourassa, the Musée du Québec, Heritage Canada, and
the Public Archives of Canada. A catalogue describing the career of Bourassa
as an architect, a muralist, a portraitist, and a sculptor accompanied the display.
On the opening night, Raymond Vezina's book Napoléon Bourassa (1827-1916)
Introduction à l'étude de son art was launched. The radio, press, and television
commented favourably on the display.
An exhibition of armorial silver from the Henry Birks Collection of Canadian
silver was mounted to coincide with the annual general meeting of the Heraldry
Society of Canada on 23 October 1976. Some well-known personalities were
present at the opening, among them, the Honourable Pauline M. McGibbon,
Lieutenant-Governor of Ontario, and Dr. Conrad Swan, York Herald of Arms
at the College of Arms in England. The display was made possible through
the gracious collaboration of Henry Birks and Sons and the devoted assistance
of the Curator of the Henry Birks Collection, Mrs. Gavan Graham. A catalogue
was prepared by Robert A. Pichette, President of the Heraldry Society of Canada
and Auguste Vachon, Head of the Medal, Heraldry, and Costume Section of
the Picture Division. The exhibit was on view for one month and attracted
considerable attention from the public. PUBLIC ARCHIVES REPORT 1976-1977
As a member of the Branch Conservation Committee and Custodian of the
Picture Division, G. Gignac cooperated with Sandra Wright of the Public Records
Division in coordinating Handle With Care, a display which contrasted safe
practices for handling archival documents with harmful ones.
PUBLICITY
This year the Picture Division increased its publicity as more and more
documentation was being used for television programs, films, publications, and
exhibitions. Several staff members were also interviewed on radio, television,
and for newspaper articles about the activities of the Division.
Research — A survey of existing watercolour collections in Canada was undertaken by the Art Section. So far, more than half of the 92 institutions contacted
have replied to the survey questionnaire.
A similar survey was conducted for poster collections. Of the 150 institutions
contacted, 85 have replied. From the data received it is possible to conclude
that poster collections in Canada are generally small and that most of them
are located in university libraries with the exception of a few major collections
in municipal libraries. An impressive body of information was gathered on
Canadian war posters and on the artists involved in their production.
In March, following a study of the National Inventory System of the National
Museums of Canada, a committee of three members of the staff was formed
to investigate the possibility of establishing uniform elements of description and
cataloguing rules for the collections of the Division.
During a visit to Washington, the Curator of the Arts Section examined the
organization and development of the following American programs: the Bicentennial Inventory, the National Portrait Gallery, the American Archives on Art,
and the poster collection at the Library of Congress.
For the first time, a member of the Picture Division, Auguste Vachon, was
chosen to attend the 1977 session on archival science at the Archives nationales
de France. As well as attending the regular lectures, he took advantage of this
opportunity to meet and exchange viewpoints-with a large number of the curators
responsible for portraits, prints, medals, and seals. He also investigated the
possibilities of the Paris art market as a source of new documentation for the
Division.
Staff Notes — Raymond Vézina returned from language training in March and
took on the responsibilities of Curator of the Art Section. After accepting the
position of Curator of the Exhibition and Custodial Section, W. M. E. Cooke left
for language training in August. Françoise Bélanger, formerly a teacher of French
as a second language at the Language Bureau of the Public Service Com mission,
was assigned to the Medals, Heraldry, and Costume Section as part of the Career
Orientation Program (COP). She began working on the costume documentation
of the Division at the end of August.
National Photography Collection
The still photograph of enduring value to the Government of Canada and PUBLIC ARCHIVES REPORT 1976-1977
87
to the nation is the concern of the National Photography Collection. In all its
various physical formats from case daguerreotype to colour instant positive,
in all its aesthetic guises, in all that it reveals about Canadians and the development of the nation, the still photograph has an enduring value. Moreover, it
reveals itself, as object, tool, or artistic expression, as the timely creation of
a photographer serving particular needs. It is this doubly essential record which
the National Photography Collection exists to preserve. Selective acquisition,
judicious evaluation, meaningful analysis and research, together with proper
custody, careful control, and the maximum beneficial accessibility of still photographic records are the Division's prime activities. Seventeen staff members
in three sections, backed by the administrative and technical support of many
others in the Department, are dedicated to its aims.
Divisional highlights during the year were the completion of the Survey of
Government Photographic Holdings; the publication of several guides and
posters; the travelling of exhibitions such as Into the Silent Land, The PPOC
National Print Show, and Relentless Verity, the creation of the permanent photo
exhibition and other in-house photo displays; the introduction of new public
services, and new custodial and control procedures; and the preparation and
presentation of reports, papers, lectures, and tours.
In the world of Canadian photography beyond its doors the Division noted,
in 1976-1977, the successful growth of numerous photo galleries across Canada,
the new trend towards the lucrative commercial sale of Canadian historical
photographs, the lauching of a number of new Canadian photography periodicals, the proliferation of a host of new photo books by Canadian publishers,
the outstanding success of the National Film Board's Between Friends project
in celebration of the U.S. Bicentennial, and the rising Canadian interest in
photography as a collectable and as an important element in knowing and
understanding the country and its heritage.
ACQUISITIONS AND RESEARCH SECTION - The Acquisitions and Research
Section under Andrew J. Birrell continued to seek out new collections of photo1
graphs and to meet photographers across the country to acquaint them with
the work of the National Photography Collection. Most of the Section's efforts
this year were directed towards the survey of government photo holdings and
towards the evaluation of current holdings.
Survey of Government Photographic Holdings, Headquarters Area — The survey
in the National Capital area was conducted from April to December. It was to
determine the number of photographs currently held and the annual rate of
growth in order to determine whether or not there is need for an effective Photo
Records Management Program to ensure the long-term preservation of those
records of enduring value and the rational destruction of records which are
no longer of value.
The survey was conducted in cooperation with departmental records managers, largely through visits to each area holding photographs. A total of 60
departments and agencies were surveyed. It was found that, exclusive of the
Division's holdings, there are now 10,400,000 Government photographs in the
Headquarters area and an additional 500,000 are being accumulated annually.
It is obvious that the use of photography in the federal government has increased PUBLIC ARCHIVES REPORT 1976-1977
dramatically; federal government departments are producing or accumulating
enormous numbers of still photographic records.
The results of the survey have been forwarded to the senior management
of the Public Archives with several recommendations including the establishment
of a Government-wide photo records management program. Further action
should be forthcoming later in 1977.
Negotiations and Contacts — In the private sector contacts were made by visiting
dealers and photographers and through extensive written and telephone transactions. Of particular interest were contacts made with Dee Royal, wife of the
recently deceased prominent Canadian photographer Frank Royal, who has
promised to donate her husband's photographic and manuscript records.
Major Acquisitions — Approximately 2,000,000 items in 290 collections were
accessioned. Small collections were received from a number of government
sources, among them the Canadian Government Photo Centre, Dominion Observatory, Canadian Government Travel Bureau, Central Mortgage and Housing,
and the Department of National Defence.
The largest collections came from the private sector, in particular from daily
newspapers and news services. These included United Press International,
Federal News Photo, The Citizen (Ottawa), The Star (Toronto), and The Globe PUBLIC ARCHIVES REPORT 1976-1977
89
and Mail (Toronto). An important collection covering the history of the National
Ballet of Canada came from Ken Bell. The Sick Children's Hospital of Toronto
donated a collection of original negatives relating to its work early in the century,
and a collection of negatives covering five trips to the Arctic from 1948-1953
came from Richard Harrington.
M oison's Brewery, Montreal, P.Q., c 1840-1860. Molson Companies Ltd.
Collection. (C 89689)
Important nineteenth century material was added this year. An album of
early British Columbia views (1864-1865) containing many photos by the little-
known Charles Gentile was purchased from a London dealer. The Earl of Elgin
and Kincardine kindly loaned several magnificent daguerreotype portraits made
in Montreal and Quebec during the 1840s, and the Molson Archives donated
a number of photographs, including a daguerreotype view of the Molson Brewery
taken after a fire. In addition, an important large print of the Montmorency Falls
and a group of stereo views were purchased from dealers in New York. Finally,
Andrew Merrilees donated a series of prints from the Holloway Studio of St.
John's Newfoundland, and by Josiah Bruce of Toronto, Ontario.
Evaluation and Research — During the year two major reports were completed
(viz. L. Koltun's study of pre-1867 photography in Toronto and P. Robertson's
report on World War I Canadian photography) plus several briefer reports which
served as introductions to collections. P. Robertson continued to contact former
National Defence photographers for information on their careers and L. Koltun 90
PUBLIC ARCHIVES REPORT 1976-1977
conducted a series of taped interviews with Lorraine Monk, Executive Producer
of the National Film Board's Still Photography Division. A. J. Birrell carried out
research on a number of subjects including T. C. Doane and early photography
in British Columbia. In addition he systematically searched through journals like
The Philadelphia Photographer tor references to photography in Canada.
The Dominion Observatory, Yukon Consolidated Gold Corporation, and
Robert Reford collections were all completely evaluated. Work continued on
the Sandford Fleming and National Defence collections. Evaluation of the Dominion Bridge collection was begun. A number of collections were appraised
for tax credit purposes.
PHOTO CONTROL SECTION - The Photo Control Section, responsible for the
custodial activities of the Division, has been close to full operation since the
September appointment of Duncan Cameron as Section Head. His appointment,
under the Executive Interchange Program, has increased staff morale and
productivity, although manpower shortage continues to be the major factor in
holding back the full potential of the Section.
Transfers, Storage, and Organization — Organization and integration were completed on the following collections: Indian and Northern Affairs; Public Works
Lachine Canal; Marine Service Branch, Transport Canada; work continued on
the Duncan Cameron collection — 95,111 black and white negatives and colour
transparencies have been enveloped, titled, and boxed. Almost daily use of this
collection by the Public Service Section makes it important that completion of
the organization be carried out as quickly as possible.
Use of Print-File negative files in conjunction with a newlyxtesigned storage
box will result in considerable space saving in storing present and future collections. A total reboxing program using the new storage boxes will begin this
coming year.
Clearance of cellulose nitrate negatives from storage areas within the Public
Archives building was greatly increased by the use of a tracker dog. This technique resulted in considerable savings in man-years and it has been proposed
that this practice be continued in the future.
Regulations for access to stack areas have been compiled and issued. A
secure restricted access area to hold the most valuable items has been installed.
Conservation and Protective Copying — A realistic photo conservation program
has been initiated following productive meetings between the staff and Dr. K. B.
Hendriks, Head of the Photo Conservation Labatory. Practical conservation work
included the successful cleaning and restoration of a number of daguerreotypes
and photographs. Of particular note was the conservation work completed on
the rare daguerreotype view of the Molson Brewery fire.
Little protective copying has been done this year due to physical reorganizations within the Reprography Section and other commitments by the National
Photography Collection. However, later in 1977 the Division expects to re-establish the on-going program for the protective copying of originals.
PUBLIC SERVICE SECTION — The Public Service Section under Claude Minotto
has offered a diversity of essential services to a wide range of clientele, both
Canadian and international. PUBLIC ARCHIVES REPORT 1976-1977
91
Research Assistance — The major research requests came from publishers,
the CBC television network, and provincial and federal government departments
active in the cultural field. Some of the Canadian publishers were McGraw-Hill
Ryerson, Doubleday Canada, Fitzhenry and Whiteside, NSL Publishers, and
Prentice-Hall. A number of British publishing houses, including Orbis Publishing,
Roxby Press, and David and Charles Publishers, also called upon the services
of the Division. Reader's Digest and Time-Life Books continued to forward
requests. Employees from the National Historic Sites and Parks Branch of Indian
and Northern Affairs regularly visited the reference room. The National Defence
Historical Directorate and other units in that department requested sizeable
orders of photographs, which were used in publications and exhibitions.
During the summer, a relatively large number of inquiries were received
from Canadian universities, usually from their departments of history. More and
more, companies are using the Division's documentary resources for commercial
advertisements and exhibitions. Requests of this nature were received from Bell
Canada, Jamara Inc., Anglophoto, the Old West Leather Shop, the Hudson's
Bay Company, architect Harry Stilman, who works for the McDonald's restaurant
chain, and other graphic artists from various companies. Finally, film companies
such as Prisma Productions in Montreal selected and received photographs
for use in documentary films.
Cataloguing and Catalogue Card File — Just as last year, priority in cataloguing
was given to original photographs reproduced specifically at the request of
researchers, to newly acquired small collections, and to photographs selected
and reproduced for Archives exhibitions. Much time was therefore devoted to
cataloguing the photographs assembled for the exhibition Arctic Images. The
photographic documents catalogued were selected from many collections, including that of Transport Canada's Marine Service Branch, the extensive collection of the Department of Indian and Northern Affairs (some 15,000 negatives
from the years 1920-1950), and the John Boyd, John Joseph Kelso, Sir Sandford
Fleming, W. J. Topley, British Columbia Securities Commission, W. L. M. King,
Imperial Oil Ltd., Georges Menier, Lester B. Pearson, External Affairs, Liberal
Party of Canada, Progressive Conservative Party, and Canadian Labour Congress collections.
Toward the end of the year, attempts were made to apply the Anglo-American
Cataloguing Rules. In total, some 5,000 main entry cards and cross-reference
cards were added to the file in the reference room.
Tours — The National Photography Collection is arranging visits for an ever-
increasing number of individuals and groups who want to find out about the
resources, goals, and organization of the Division. These visitors are usually
archivists or documentalists responsible for archival repositories, and come from
various provinces and foreign countries. Among those who toured the Division
this year were Didier Oudraogo from Upper Volta, John Thompson from Australia,
and William McKinnon from New Brunswick. Also received were representatives
from the University of Ottawa and the Ukrainian community in Canada, groups
from the archives science course, and classes of photography students from
American and Canadian colleges, who are visiting the Division in increasing
numbers. 92
PUBLIC ARCHIVES REPORT 1976-1977
Exhibitions — The exhibition Into the Silent Land: Survey Photography in the
Canadian West, 1858-1900 continued its cross-Canada tour. This display of
original prints was exhibited in a number of institutions across the country,-
finishing its long tour at the McCord Museum in Montreal.
Geological Survey of Canada, expedition to British Columbia, at Canoe River,
Oct 14, 1871. Alfred Selwyn holding paper. (PA 22612)
eS__S5Ç
Dawson Main Street —18
_lM&*i£\___i
Yukon Territory. (C 666) PUBLIC ARCHIVES REPORT 1976-1977
93
The National Photography Collection has taken over responsibility for organizing itineraries for its travelling exhibitions of original photographs. The
Division's first experience in this area was in organizing the annual exhibition
of the Professional Photographs of Canada (PPOC), the 7976 National Print
Show, which was staged jointly by the PPOC and the Public Archives of Canada.
Preparations have already been made and the itinerary arranged for a repeat
of the experiment with the 7977 National Print Show. In 1976, the historical
section of the exhibition dealt with the evolution of the portrait photograph
(1840-1940); the subject for 1977 will be industrial photography (1860-1920).
The National Photography Collection prepared exhibits for the Public Archives at the 1976 and 1977 annual meetings of the PPOC and the meeting
of the Canadian Historical Association.
The work of selecting items and writing accompanying material for the Arctic
Images exhibition and the visual media was completed.
A selection of prints from the Yousuf Karsh Collection was exhibited in the
main lecture room at the Public Archives.
With the technical assistance of the Public Archives of Canada, the exhibition
The Camera and Dr. Bernardo opened in March 1976 and has toured a number
of Canadian institutions, under the auspices of the Public Archives and National
Museums of Canada. Mounted by the National Portrait Gallery of London, this
exhibition was on view at the Mendel Art Gallery in Saskatoon, the Lethbridge
Public Library in Alberta, and the Manitoba Museum of Man and Nature in
Winnipeg. Recently, the exhibition was sent to the Art Gallery of Hamilton,
Ontario. Before returning to the Archives in mid-March 1977, The Camera and
Dr. Barnardo made one last stop at the Thames Art Centre in Chatham, Ontario.
One of the most important items in the Collection, the daguerreotype of
Louis-Joseph Papineau, was exhibited in the foyer of the Archives auditorium
at the opening of the Napoléon Bourassa exhibition, organized by the Picture
Division. The daguerreotype was of particular interest because Napoléon
Bourassa and Louis-Joseph Papineau were related.
Finally, the National Photography Collection loaned the National Gallery a
dozen original prints that were made available for public viewing as part of the
exhibition entitled The Camera as Engineer's Witness. This exhibition, the prints
for which were assembled by photographer-historian Ralph Greenhill, was on
display at the National Gallery from 10 September to 17 October 1976. It is
also to be circulated to five other Canadian insitutions.
During the year the Collection's permanent display in the reference room
was completed. This display on the history of photographic processes (with
samples from the Collection) and recent acquisitions of the National Photography
Collection fills a need created by the numerous tours of the Archives.
The exhibition program Works from the Archives was inaugurated at the
Public Archives on 22 February 1977 with a selection of prints by Andrew Clark,
photojournalist. This program follows up several exhibitions loaned to the Division and displayed on the ground floor of the Archives building. The first was
a montage of colour prints of Canadian athletes at the 1976 Olympic Games, 94
PUBLIC ARCHIVES REPORT 1976-1977
Louis-Joseph Papineau. (C 66899)
borrowed from the Department of National Health and Welfare. It was succeeded
by an exhibition from the Ottawa Citizen featuring colour photographs taken
by the paper's photographers.
Publications — Work on the publication of various guides concerning the role
of and services provided by the Collection continued. The Guide for Government
Departments and Agencies was produced this year. In this guide, federal departments will find an explanation of their responsibilities and those of the Public
Archives with respect to photographs produced by the federal government. Also,
the Researchers' Guide will soon be available. It will briefly outline the Division's
documentary resources and explain in detail the reproduction and reference
services offered.
Work has already begun on another planned guide, a Guide to Canadian
Photograhic Archives. This guide will serve as an inventory of photographic PUBLIC ARCHIVES REPORT 1976-1977
95
collections kept in archival repositories open to the Canadian public. A brochure
entitled Guide to Canadian Photographic Archives: Directions for the Description
of Photographic Records Kept in Canadian Repositories has been printed and
sent to each of the more than 200 repositories invited to take part in the Guide
project. This guide is undoubtedly the most ambitious of the finding aids the
Division has undertaken to publish.
Regular contributions are made to the journals Archives, Archivaria, and
The Archivist Cooperation is also extended to magazines outside the archival
field, such as OVO PHOTO and Canadian Photography.
Presentations — At the annual meeting of the Canadian Historical Association,
Claude Minotto delivered a presentation entitled "Historical research and photographic archives: a method and a sample analysis." The example chosen was
a report on the Hudson Bay and James Bay native peoples in 1927. Comments
on the presentation were made by Terry Brennan, history professor, researcher,
and consultant for National Museums of Canada and the National Film Board,
and Claudette Hould, assistant curator at the Montreal Museum of Fine Art.
The text of this presentation was submitted for publication in Archives, the journal
of the Association des archivistes du Québec.
Richard Huyda gave a visual presentation to the students of St. Lawrence
College in Cornwall and to Archives employees. Andrew Birrell addressed the
Lake Ontario Archivists in Rochester, New York.
During his travel to the West, Andrew Birrell took the opportunity to lecture
to a number of photographic groups. His illustrated lecture entitled "Early Photography in British Columbia" was well received at the Banff School of Fine Arts,
the Vancouver Image Exploration Workshop, and the Seccession Gallery of
Photography at the Victoria Art Gallery. In Ottawa, Richard Huyda lectured to
senior graduate students of the Rochester Institute of Photography and has
also lectured at Sir George Williams, Loyola, and the University of Ottawa.
Duncan Cameron has been interviewed for the local cablevision programs.
Presentations were given to the Longueuil Historical Society, to visual arts
students at the University of Ottawa, and to English and French-speaking groups
on the archives science course.
Richard Huyda participated in the Ryerson Polytechnical Institute International Lecture Series on Photography giving his presentation on Historical Perspectives of Canadian Photography. He gave this same lecture on two further
occasions to the staff of the Public Archives, in conjunction with a lecture by
Klaus Hendriks on photo conservation. Andrew Birrell lectured at the Loretta
Yarlow Gallery in Toronto on the subject of Landscape Photography during the
nineteenth century. Mr. Huyda was interviewed on CBC Radio Ottawa concerning
the operations of the National Photography Collection.
The National Photography Collection took part in an interview on the
program Les Coqueluches which was broadcast over the CBC national French
television network. The interview dealt with the Collection's exhibition, Into the
Silent Land, at the McCord Museum, and with early photography in general.
Administration and Planning — The Division involved itself actively throughout
the year on numerous committees, task forces, and study groups, including PUBLIC ARCHIVES REPORT 1976-1977
participation on the Treasury Board Advisory Committee on Still Photographic)
Processing. Planning focussed on the Guide to Canadian Photographic Archives
inventory and publication project, and on the hosting of a National Conference
on "Photography as Evidence" early in 1978.
Staff Notes — The year 1976 saw the retirement of Mrs. Beatrice LaRose, after
a long and successful career in the Public Service, particularly with the Public
Archives and the National Photography Collection. We note with sadness also
the death of Mrs. Maureen Martin who had been with the Division since 1965.
Public Archives Library
In its activities, the Public Archives Library has a double mandate. On the
one hand, the Library is an integral part of the Department in that it acts as
the Departmental library. It is responsible for acquiring and organizing the printed
documents used in carrying out the work of the Public Archives. On the other
hand, the Library has acquired a substantial amount of historical documentation
over the years, and this material, which complements that of the other divisions
in the Archives Branch, serves the needs of historians, researchers, genealogists,
and other members of the general public. The Library can therefore be said
to have an archivistic function, that is, one directed toward the Department's
archivists and managers, and an historical function, concerned with the research
done in the Department's records by Canadian and foreign researchers.
For the last few years, the Library has been decentralizing its collection
and setting up specialized core collections in the various divisions of the Public
Archives. The composition of these libraries depends on the specialization of
the division concerned. In 1976-1977, the Library completed the work in the
National Film Archives Division. Now each division in the Archives Branch has
a specialized library. The program can be extended to another branch of the
Public Archives beginning next year.
As for the main collection, which is kept in the Library, the emphasis was
on the acquisition of contemporary writings, studies by historians, and publications of historical and genealogical associations.
The end of 1976-1977 marked the first anniversary of the Library's new
organizational structure. The old division into internal and external services was
replaced by a four-service arrangement: archives documentation, historical
documentation, technical services, and service to the public. The main idea
was to reorganize activities according to collections and researchers' needs.
The Archives Documentation Service, under the direction of Réjean Héroux,
is building up a collection of documents on the theoretical and practical aspects
of archives science and related subjects: paleography, conservation, reproduction, and display techniques. Dawn Monroe, Head of the Historical Documentation Service, is directing her group's efforts toward primary and secondary
historical documentation. The aim of the Technical Service, headed by Alex
Delvaux, is to support the efforts of specialists in the Branch's other divisions
in the harmonious development of specialized collections involving different
media. The Public Service Unit fills requests from researchers for information PUBLIC ARCHIVES REPORT 1976-1977
97
and documentation. Gisèle Beauvais, who is in charge of this service, relies
on the support of all the librarians in the Division. A rotation system ensures
that each librarian periodically does research and reference work.
The Technical Service is responsible for ordering, accessioning, borrowing,
and reproducing documents and doing precataloguing research. This ensures
that uniform standards are maintained and allows for better control over the
development of the Library's various card catalogues. The Library's Management
Committee is in charge of establishing standards, and consists of all the service
heads, the chief librarian, Juliette Bourque, and her assistant, Normand St-Pierre.
Joanne Cousineau, administrative support, also participates in the decisionmaking process.
During the year, one of the Committee's main activities was systematizing
the Library's various operations. One particular effort by its members led to
the establishment of several standards: a selection chart, criteria for designating
rare volumes, and a definition of the works that will be part of the reference
collection. In addition, a working paper was prepared regarding the transfer
of printed documents from the files of the other divisions in the Branch to the
Library.
The Library staff's participation in various Branch working groups and committees was another aspect of the Division's activities in 1976-1977. Mr. Héroux
sat on the Personnel Training Committee which is preparing the next archives
science training course. Mr. St-Pierre was involved in the work of the
Conservation Committee and the committee studying the space problems with
which the Branch is currently concerned. Also, Mr. Héroux and Mr. St-Pierre
shared the task of putting forward the Library's point of view in the areas of
acquisitions and information control. Miss Beauvais made an important monthly
contribution in the publication of the Archives Branch Newsletter.
The Library's activities also included bibliographical work. The Library sent
its contribution to the International Bibliography of Historical Sciences, which
indexes the titles of important new historical works from all over the world every
year. The Archives Documentation Service prepared a retrospective bibliography
that was published in the periodical Archivaria and the Library continued to
contribute to a current bibliography published in the journal Archives.
Acquisitions — The Library builds up its collection through purchases, gifts,
and transfers from the other divisions in the Branch. Purchases are obviously
a most important source. The purchasing process is divided into three distinct
stages, and the tasks are shared by the various services. Each service selects
available titles necessary for the development of its collection. Then, the Technical Service orders the items, and receives and enters them in the Library's
inventory.
Researchers will be particularly happy to learn that one of the 1976-1977
purchases was a very rare document of unquestionable historical interest: Mémoire pour Messire François Bigot, ci devant Intendant de Justice, Police,
Finance et Marine en Canada, Accusé : Contre Monsieur le Procureur-Général
du Roi ... accusateur ... Paris, de l'Imprimerie de P. Al. Le Prieur, MDCCLXIII.
2 vols., 4 to, pp. xvi, 303; Lii, 780. 98
PUBLIC ARCHIVES REPORT 1976-1977
The Library would like to thank the following for their donations:
Alberta Agriculture
Alberta Legislature Library
Amon Carter Museum of Western Art
J. Apraimian
Arkona Centennial Committee
Peter J. Babris
Anne Barnard (Senior Citizens
Genealogical Society)
Bruce McKay Bell
Bell Canada (Miss E. M. L. Geraghty)
Dr. Olga B. Bishop (University of
Toronto)
Rémi Brautt (Conservateur en chef de
la Bibliothèque nationale du
Québec)
Howard M. Brown
Mr. W. Bruce
Eiva (Logan) Bryson
J. O. Camden, M.B.E. (Electrical and
Electronic Technician and
Instructor)
Canadian-American Studies
The Canadian Foundation on Alcohol
and Drug Dependencies (Raun
Kipp, Administrative Assistant)
Canadian National Railways
(Headquarters Library)
Harold M. Carr
Centre for Cold Ocean Resources
Engineering (Memorial University of
Newfoundland)
Harvey J. Champagne
The Charlatan (Student Newspaper,
Carleton University)
Percy L. Climo
Coach House Press
Odette Condemine
Melba Morris Croft
Verschoyle P. Cronyn
General Delwig
Lieut-Col. C. S. Durtnell
Douglas E. Eagles
Embassy of Switzerland (Canada)
Florida State Archives (State of
Florida, Department of State)
Folio Society
Mr. E. C. Forrest
Roy A. Foulke
Mrs. T. Gardner
Margaret Zeller Garrett
Samuel Willet Honeywell
Sister Eleanor Honst erger (Archivist,
Grey Sisters of the Immaculate
Conception)
IFTC UNESCO
India (National Archives)
Indian and Northern Affairs
Institut de Coopération International
(Francine d'Eça)
International Boundary Commission
(Canadian Section)
International Institute of Aerial Survey
and Earth Sciences (ITC)
International Labour Office
Israel State Archives
Rosalie Jarvis
The Johns Hopkins University
(Department of Health Care
Organization)
Kemptville Agricultural School (Mary
C. Beaton)
Erwin Kreutzweiser
Cynthia Hagar Krusell
Léo LaClare (Canadian Oral History
Association)
Yvan Lamonde (McGill University)
Mr. W. J. Langlois (Director of Aural   j
History, Provincial Archives of
British Columbia)
Adèle de G. Languedoc
Thomas E. Lee (Université Laval)
Library of Congress
Dr. A. J. E. Lunn
Eleanor E. Magee (Librarian, Mount
Allison University)
John Marshall, O.B.E.
Mr. S. Massoud
Joanna Matejko
John E. Matthews
Shirley Mayse
Micro Media Limited
Nick Mika
Mika Studio
Dr. Chas. A. Mitchell (Library, National
Museums of Canada)
Monnaie de Paris (Yvonne Goldenberg)
J PUBLIC ARCHIVES REPORT 1976-1977 99
The Montreal Star Library (Pamphlets      Mrs. H. H. Selwyn
Division) La Société canadienne d'histoire de
Claudette Nadeau (Crown Assets l'Eglise Catholique
Disposai Corporation) William A. Spray (St. Thomas
National Archives of New Zealand University)
(Department of Internal Affairs) Standards Council of Canada
National Battlefields Commission Statistics Canada (Ottawa)
Ellen Neal Syncrude Canada Ltd.
New York State American Revolution Téléglobe Canada
(Bicentennial Commission) Michel Thériault
New York State Historical Association      Mr. A. S. Troubetzkoy (Headmaster,
Niagara College of Applied Arts & Selwyn House School)
Technology Tsentralno upravlenie na arkhivite
Niagara-on-the-Lake Public Library United Baptist Church
Northwest Territories (Office of the U.S. National Archives & Records
Commissioner) Services
Nova Scotia Museum Université de Montréal (Service des
Ontario Genealogical Society Archives)
(Kingston Branch) Université de Montréal (Service des
M. A. De L. Panet collections particulières des
Parks Canada (Ontario Region) Bibliothèques)
Mrs. E. W. Peill Université du Québec (Direction des
Phillip Piton études universitaires dans l'Ouest
Robert R. Rea (Professor, Auburn québécois)
University) University of Oklahoma Press
Regional Municipality of University of Western Ontario (The
Ottawa-Carleton D. B. Weldon Library, Regional
Cora L. Reid Collection)
Carolyn Ries Howard W. Warner
Bruce Robertson Mr. Wm. Penn Washington I
Albert J. Robichaux, Jr. Jane L. Webster
Marion Rogers G. R. Welch Company Limited
Royal Canadian Mounted Police Alyce Whalen
(Burnaby Detachment) Albert S. Whiteley
Léo Sansouci (Supérieur, Grand Mrs. Fred Neller Willoughby
Séminaire) Gertrude Wiltshire (President, The
Secretary of State Provincial Council of Women of
Secretary of State for Transport (Civil Ontario)
Aviation Branch) Wood Gundy
STATISTICS
Choice of Documents
Archives Documentation Service       275
Historical Documentation Service  1,344
Technical Service      754
Acquisitions (Technical Service)
Titles Ordered (monographs)      1,694
Titles Received  19,227*
Titles Accessioned     5,215
Transfers     6,399
*This figure includes the periodicals and official documents received in 1976-1977. 100
PUBLIC ARCHIVES REPORT 1976-1977
Organization of Collections — Each service is responsible for organizing the
documents it acquires. This involves descriptive cataloguing, assigning classification numbers, and determining subject headings. The Technical Service is
responsible for standardizing entries and producing the necessary index cards.
In spite of all the changes in procedures and efforts made to speed up
cataloguing, the Library has a backlog again this year. Almost 2,500 purchase
orders have been filed by author with a copy under the title in the temporary
card catalogue.
Certain priorities have been established. The Division deals first with documents that will be placed in divisional libraries throughout the Public Archives.
The collection of archives documentation, which is almost as important, has
next priority. Historical volumes are divided into primary and secondary sources
and are catalogued in this order. Periodicals and government documents are
dealt with as soon as they arrive. Most of them are simply recorded and placed
on the shelves, either by title, in the case of periodicals, or by department or
agency, in the case of official documents.
This year the Library was able to catalogue 289 titles of periodicals published
before 1930. The Archives Documentation Service catalogued the titles of all
periodicals dealing with archives science. The Division expects to continue this
work and eventually organize all the periodicals that are out of publication. Only
current periodicals will be entered in the Kardex. Documents from the various
governments will continue to be recorded and placed in alphabetical order by
department. Cataloguing these documents will begin when the periodicals are
all organized in permanent fashion.
Under the direct supervision of the chief librarian and with the help of
librarians on contract, the Library made considerable progress in its project
of publishing a pamphlet catalogue. The first stage, which involved the preparation of all the pamphlets indexed in the first volume of Magdalen Casey's catalogue and their reproduction on microfiche, is almost finished. The second stage
consists of checking the cataloguing of the second Casey volume and cataloguing all the pamphlets acquired since 1931 for the period before 1951. A third
stage, which will begin in 1977-1978, will deal with the pamphlets contained
in the files of the other Archives Branch divisions. It is expected that the catalogue
will be published during 1978-1979. It will be a complete index of all pamphlets
belonging to the Archives Branch.
The subject catalogues are suffering most from a lack of resources. Work
needs to be done not only on the titles accumulating in the temporary card
catalogue, but also on the entire finding aids program — reference files,
biographical index, and genealogical index — on which nothing could be done
in 1976-1977.
Cataloguing Statistics
Archives Documentation Service (titles)    301
Historical Documentation Service (titles)      385
Technical Service (titles) 1,004
Pamphlets Project (titles) 7,246 PUBLIC ARCHIVES REPORT 1976-1977
101
Public Service — The Library's policy is to reply to telephone requests within
twenty-four hours and to requests by mail within two weeks of receipt of the
letter. The Division constantly assists researchers who visit the Library by guiding
them to the various collections. This work is done by the Head of the Public
Service Unit, with the cooperation of librarians from the other services.
The circulation of documents and requests for reproductions is handled
by the Technical Service employees, who work at the circulation desk on a
rotational basis.
Budgetary restrictions have forced the Library to adopt stricter policies with
regard to these various services. The time spent on research for correspondents
who are not Canadian residents has had to be considerably reduced. In addition,
the Library can no longer do research for students at the undergraduate level.
Requests for extensive genealogical research will have to be directed to professional researchers. In such cases, the Library will have to limit itself to acting
as a contact between the correspondent and the genealogist. The entire matter
will be the responsibility of the correspondent.
Public Service Statistics
Telephone Requests     1,175
Requests by Mail       851
Researchers Helped       876
Documents Loaned 40,479
General Administration — The year 1976-1977 saw the Library adopt a plan
of management by objectives. Preliminary implementation of the plan under the
supervision of Jacques Goulet during the last months of the fiscal year, that
is, from December to March, seemed to indicate an improvement in the performance of employees, who now feel much more involved in operations.
Knowing the budgetary limits for next year, management can already foresee
problems that will arise. However, if the Division persists in its efforts to motivate
personnel, analyse operations continuously, and maintain a constant balance
between costs and expected output, it will still be able to fulfill its double mandate.
National Film Archives Division
The year was marked by major policy decisions, relocation, a near-disaster,
and significant acquisitions. On 29 January 1976, the Cabinet formally established the National Film Archives (NFA) with a specific set of objectives for the
acquisition, conservation, and utilization of film, videotape, and recorded sound
resources. On 9 December 1976, the Treasury Board approved a budget for
the NFA which would enable the Division to initiate a full program in the 1977-
1978 fiscal year. In the interim, funds were provided to cover the costs of urgent
nitrate film transfers, initiation of conservation programs with the Canadian
Broadcasting Corporation and the National Film Board, and the acquisition of
equipment essential to the implementation of the full program in film and television. 102
PUBLIC ARCHIVES REPORT ".976-1977
In May 1975 the Division's film and videotape operations had relocated in
the Hunter Building to allow renovations to space originally allocated to the
Division in the West Memorial Building. These renovations, primarily the installation of air conditioning and humidity control systems in the storage areas, were
delayed pending the Treasury Board's decision on funding the NFA's full
program. In July 1976 an electrical fire in the safety film storage area at the
Hunter Building exposed that building's unsuitability for even the temporary
storage of valuable historical material. Although no films or videotapes were
lost, smoke and grease damage to the VTR equipment was extensive, and the
cleanup operation was time-consuming and costly. In December 1976 the Division was moved back to the West Memorial Building with the renovations still
pending. The move, however, did allow the consolidation of all units (including
the Sound Archives Section which had remained at the West Memorial Building)
under one roof, with administrative offices on the first floor, and film, videotape,
recorded sound, and documentation storage areas and technical facilities on
the floor below. In August 1977, the renovations planned were again postponed
pending a decision on occupancy of the West memorial Building. Obtaining
a secure, environmentally controlled work area and storage facilities will continue
to be the major problem facing NFA in FY 1978-1979.
FILM AND VIDEOTAPE COLLECTIONS - The funding provided for the last
quarter of 1976-1977 and applied in part to contracts with the CBC and the
National Film Board (NFB) resulted in substantial deposits of videotapes produced by the Corporation and of early film produced by the Board or its predecessor agencies. In the case of the CBC, the Division "purchased" the residual
value of 2-inch videotapes containing programs that would otherwise be wiped
as the tapes were required for re-use in production. In the case of the NFB,
the Division secured deposit masters manufactured for the NFA from single prints
held by the Board. The original master material of many of these titles had been
destroyed in the fire at the Board's Beaconsfield store in July 1967.
Last quarter funding also underwrote a conservation contract with Quin.n
Laboratories in Toronto for the conversion of a major portion of the Associated
Screen News Collection held by the NFA. The originals consisted primarily of
16mm Kodachrome picture elements and 35mm nitrate sound tracks. Nitrate
conversion in general was greatly accelerated in the last quarter, and made
more efficient by renovations to the workrooms at the Rockcliffe Vaults. The
installation of safety electrical outlets, a hot-water tank, safety doors connecting
the workrooms and the vaults, and the renovation of the workrooms for cleanliness and dust control have all contributed to the output of the technical staff
located there. The acquisition of laboratory equipment for in-house emergency
conversions and the monitoring of quality control will further contribute to this
unit's effectiveness.
Videotape recording transfers and the manufacture of 3/.-inch vidéocassettes
for reference purposes virtually ended with the fire in July 1976. In the subsequent move to the West Memorial Building, installation of the equipment was
delayed pending the planned renovations. In the interim two low-band VTR black
and white 1100 B videotape recorders were acquired from the CBC on permanent
loan, and an IVC-9000 segmented-scan video recording system was purchased.
When this and additional equipment on order is installed, the NFA will have PUBLIC ARCHIVES REPORT 1976-1977 103
the in-house capacity to offer viewing facilities for most types of videotapes,
and to manufacture 3/.-inch reference copies from all videotapes in store.
Acquisitions —Approximately 533,400 metres of film were acquired in 1976-1977.
Excluded from this total is material held in store for laboratories but not yet
formally accessioned, and copies manufactured for conservation purposes from
material previously accessioned. Approximately 475 hours of 2 cm videotape
were acquired. In addition the NFA took custody of 330 boxes of 16mm film
from CBC Windsor at the Toronto Records Centre, and over 609,600 metres
of 16mm original negatives and file prints of television news items, 1954-1963,
from CBC Vancouver at the Vancouver Records Centre.
W. M. Archibald; approx. 1,080 metres. Social and economic life in Creston,
the Kootenays, and other parts of British Columbia, ca. 1935-1945.
Vasile Avramenko; 1 title, approx. 810 metres. Pionyeri — a film depicting life
in the Ukrainian community in Western Canada, ca. 1950.
Avro Canada; 28 titles, approx. 3,750 metres. Films on the construction and
testing of the Avro Arrow.
British Columbia Archives; approx. 1,140 metres. News items relating to British
Columbia, ca. 1910-1925.
British Columbia Department of Highways; approx. 1,200 metres. Miscellaneous
footage of dam and highway construction, Doukhobor villages, etc., ca.
1920-1940.
Canadian Broadcasting Corporation; 5 cm videotape, 424 hours. Includes 135
hours from the English Language Service (interviews with Gratton O'Leary,
Pierre Juneau, and others; 9.5 hours of Weekend ;4.5 hours of the Winston
Churchill funeral; 116 hours of TaAre 30; etc.); 246 hours from the French
Language Service (42 hours of drama presentations; 41 hours of Heure
du concert; 12.5 hours of the Soviet Union-Canada hockey series; etc.);
and 43 hours from CBOT, Ottawa (House of Commons debates; The Tenth
Decade; One Canadian ; The Style is the Man Himself; etc.).
Canadian Feature Films; 7 titles, approx. 13,470 metres. Includes Les dernières
fiançailles, 1973 (Cinak); Parlez-nous d'amour, 1976 (Bellevue Pathé); Love
at First Sight, 1975 (Quadrant); Find the Lady, 1975 (Quadrant); Les deux
pieds dans la même bottine, 1973 (La Corporation des films mutuels Itée);
725 Rooms of Comfort, 1974 (Haig King Films Arts); M'en revenant par les
épinettes, 1974 (François Bault).
Canadian Pacific; 69 titles, approx. 20,400 metres. Films produced by CP on
the regions of Canada and on the development of various CP facilities and
services, ca. 1920-1960.
Earl Clark;90 titles, approx. 12,300 metres. Miscellaneous footage from films
produced in the 1940s in various regions of Canada, Australia, Japan, and
New Zealand.
Nat Clavier ; 5 titles, approx. 1,500 metres. Films on political personalities —
Pearson, Garland, etc. 104
PUBLIC ARCHIVES REPORT 1976-1977^
Company of Young Canadians; 12 titles, approx. 3,300 metres. National Film
Board productions, and promotional films produced by the CYC.
Steve Dilkus; approx. 1,590 metres. Early news films, ca. 1910, from Canada
and world capitals (funeral of Edward VII; the Tsar of Russia in St. Petersburg; etc.); news items, ca. 1920-1960, on aviation and military events, the
Rosenberg trial, Lee Harvey Oswald, etc.
Glenbow-Alberta Institute; 1 title, approx. 240 metres. Two copies of a film entitled
Life Around Hudson's Bay Posts, ca. 1927-1938.
Ernest Henn; 5 titles, approx. 900 metres. Social and economic life in Victoria,
Vancouver, and other parts of British Columbia, ca. 1925-1935—
Insight Productions; approx. 6,600 metres. Printing elements from 12 documentary films produced in Canada.
Department of Labour; 29 titles, approx. 6,900 metres. Films produced by the
Department on employment and industrial safety, ca. 1940-1960.
Liberal Party of Canada; 119 titles, approx. 20,400 metres. Includes interviews
with and/or footage on Pearson, Trudeau, Martin, Pickersgill, Howe, St.
Laurent, and 1968 St. Jean Baptiste Day riots.
Monsignor Edward O'Brien; approx. 990 metres. Miscellaneous footage on
aspects of life in Newfoundland, ca. 1930-1945.
W. H. Pugsley; 13 titles, approx. 300 metres. Candid coverage of Canadian naval
operations, ca. 1940-1941.
Social Credit Association; 13 titles, approx. 300 metres. Interviews with Real
Caouette, Gilles Grégoire, and Gérard Perron.
Jon Sonneborn; 123 titles, approx. 81,000 metres. Viewing prints (16 mm) of
feature films from several countries, including films made in Canada featuring
Canadian performers, and partially or wholly shot in Canada (Quebec, The
Savage Innocents, and The Vulture).
William Stevenson; approx. 57,900 metres. Production elements from A Man
Called Intrepid and The Battle of Stalingrad; wartime footage associated
with the productions.
Twentieth Century-Fox Film Corporation; 150 titles, approx. 4,500 metres. Fox
Movietone News items relating to Canada, ca. 1919-1928, 9 titles, approx.
22,500 metres. Copies of American and British feature films.
John E. Twomey; 7 titles, approx. 750 metres. Liberal Party campaign films,
1957. Includes appearances by Winters, Pearson, Martin, St. Laurent, etc.
Department of Veterans Affairs; 66 titles, approx. 13,800 metres. Includes films
produced by the Department on the social re-integration of disabled veterans
following World War II, retraining of veterans, etc.
Patrick Watson; 22 titles, approx. 6,900 metres, From the Witness to Yesterday
television series — interviews with historical figures.
Cataloguing, Technical Services — Despite the shortage of manpower through- PUBLIC ARCHIVES REPORT 1976-1977
105
out the year, and the lack of funds until the last quarter, a considerable volume
of material was processed and catalogued. The intake of 1,375 titles represented
a formidable challenge in its own right, but added to that flow in the last quarter
was the volume of nitrate and safety film copied for conservation purposes or
as a consequence of acquisitions. More than 17,000 catalogue cards were
produced, representing the first stage of control over nearly all the material
processed throughout the year, a total of 683,168 metres.
Documentation and Public Service — The relocation in December 1976 inevitably
resulted in a fall-off in the number of inquiries received during the last quarter.
The collections were closed to the public for three weeks over the Christmas/New
Year period. Reclassification of the book collection under the direction of the
Public Archives Library is almost complete, and significant progress has been
made in filling gaps in the collections.
Statistics
Inquiries
Personal  375
Postal  .„„  225
Telephone  1,550
Total a  2,150
Library Registrations   316
Library Circulation
Books  874
Periodicals  1,147
V.F. (classified and microfilm)  137
New Accessions (metres)  541,574
(titles)   1.375
Metres Catalogued  683,168
Finding Aids
Catalogue Cards created   17,109
SOUND ARCHIVES SECTION — With only slight increases in human and material
resources during 1976-1977 several areas of performance were improved over
the highly productive performance of the previous year. The main efforts of
the Sound Archives Section in 1976-1977 were directed towards re-recording
for preservation and reference, and to cataloguing. The increased volume of
material re-recorded for preservation was made possible through the services
of an assistant technician hired on contract to improve technical facilities. These
same improvements made it possible to copy a large volume of recordings
requested by broadcasters, producers of audio-visual teaching aids, and professors. Although the number of written and oral inquiries did not increase over
last year, the average number of hours of material to be re-recorded for each
inquiry increased so dramatically that it was decided, mid-way through the year,
to indicate this amount in addition to the number of inquiries received. The
increased output in cataloguing is attributable to the services of an additional
research officer seconded through the Public Service Commission's Career
Orientation Program for language teachers, and to a greater expertise in cataloguing techniques acquired by our senior research officers. Because of staff
shortage, no indexing was done in 1976-1977. Statistics 1976-1977
Number of Acquisitions  197
Hours of Recordings Accessioned  4,991
Written and Oral Inquiries Received  1,431
Re-Recording for Preservation (hours)  2,342 ;
Re-Recording for Reference (hours)  405
(6 months)
Cataloguing of Recordings (hours)  1,057
Indexing of Recordings (hours)   none
PUBLIC ARCHIVES REPORT 1976-1977
209
5,132
1,471
1,734
(not tabulated)
671
15
Acquisitions — The volume of 4,991 hours of sound recordings acquired in
1976-1977 fell just short of the record volume of 5,132 hours acquired in 1975-
1976. Only a temporary freeze on expenditures for the purchase of collections
prevented the Section from surpassing the 1975-1976 record. The list of acquisitions made in 1976-1977 is too long to be mentioned here, therefore only
those which are of the greatest importance will be mentioned. Over 2,000 hours
of the debates of the House of Commons and of its committees covering
proceedings for 1976 were received as part of a continuing agreement with
the House of Commons. The Prime Minister's Office deposited approximately
500 hours of speeches, interviews, and press conferences given by Pierre Elliott
Trudeau between 1963 and 1976. Some 60 hours of press conferences given
by national political figures and government officials at the National Press Building were recorded by means of the telephone line from the theatre of the Press
Building. As part of the continuing deposit of broadcast recordings produced
by the CBC the Section acquired from English-language production centres
in Toronto, Ottawa, Winnipeg, and Vancouver over 500 hours of programs
(including 628 disc recordings produced in Vancouver between 1940 and 1957).
The French-language production centres of the CBC in Montreal and Ottawa
transferred over 400 hours of program recordings, the majority of which were
broadcast between 1938 and 1963. The Section recorded over 500 hours of
Newsradio news reports and live coverage from 26 May 1976 to 31 March 1977,
transmitted via a line from Newsradio's offices to the Sound Archives' recording
room. A further acquisition of some 100 hours of sound tracks for CTV's major
series, such as W5 and Human Journey, from the late 1960s and early 1970s
was completed in 1976. Acquired from radio station CHUM in Toronto was about
100 hours of documentaries, news reports, live recordings, and commercial
announcements broadcast in the 1960s and early 1970s. Peter Stursberg has
deposited over 100 hours of interviews with top-ranking Liberals and
Conservatives about Lester B. Pearson and his period as Prime Minister of
Canada. From the National Research Council the Section acquired 30 hours
of interviews recorded in 1976 with NRC pioneer scientists, while the Fisheries
Research Board transferred 40 hours of interviews recorded with its pioneer
scientists between 1974 and 1976. Staff research officers Jean-Paul Moreau
and Ernest J. Dick conducted two 24-hour series of interviews with Marcel Ouimet
and J. King Gordon respectively.
Preservation and Cataloguing — The installation in June 1976 of two Studer
A67 half-track tape decks which have the capacity of re-recording at 38 cm p.s.
helped to increase the output of tape-to-tape re-recording for preservation, white
at the same time reducing the time required for this operation. The time saved
by this extension of re-recording facilities allowed the technical staff to continue PUBLIC ARCHIVES REPORT 1976-1977
107
the projects for re-recording discs to tapes, to allocate studio time for interviews,
and to monitor recordings produced through cabled systems such as Newsradio.
A study of containers and shelving for the safe and practical storage of discs
and tapes has been undertaken, and as a first result tinfoil-lined containers
for transcription discs have been purchased. A much-needed survey of all the
holdings was begun with a view to the publication of a preliminary guide to
the collections, with 1977-1978 being set as the publication date. Detailed finding
aids in catalogue form have been completed for the collections acquired from
CBC-Vancouver; CBC Public Affairs, Toronto; Radio-Canada, Montreal; The
National Press Theatre; and for several other smaller collections.
Reference and Diffusion — Producers and reporters from the CBC and from
private radio and television stations are placing ever greater demands on the
Section's reference services. Journalism students, especially from Carleton
University, are also calling more frequently. The recently-established Radio
Drama Project at Concordia University has made several inquiries for information
and recordings. A request worthy of particular mention was received from
Radio-Canada International for Canadian historical sound recordings to be used
for an exhibition prepared by the European Broadcasting Union and presented
in Paris to mark the centennial of the invention of the phonograph.
Registration for the Canadian and American oral history conferences held at the Public
Archives, 8-10 September 1976.
The most spectacular event of the year was the staging of the Canadian
and American oral history meetings at the Public Archives and at the Château
Montebello from 8 to 12 September 1976. The meetings were attended by 300
delegates, 200 coming from the United States. Staff of the Sound Archives tended
to local arrangements both in Ottawa and Montebello, as well as chairing several
sessions and presenting papers and sound demonstrations. In the kits assembled 108
PUBLIC ARCHIVES REPORT 1976-1977
Newly-elected president, Robert Cosbey, addressing the annual meeting of the Canadian
Oral History Association held at the Public Archives, 9 September 1976.
for conference delegates were included copies of the Sound Archives Manual,
as well as Vol. 3-No. 4 of The Archivist, which carried an article by Jean-Paul
Moreau about the Section's holdings relating to the United States. The Public
Archives' contribution to oral history was underlined on several occasions during
the Canadian and American meetings but especially during the banquet speech
by Peter Stursberg, whose second volume on the Diefenbaker years (Diefen-
baker-Leadership Lost) was given a pre-release on the occasion of these
meetings. During the American portion of the Ottawa meetings, the Sound
Archives presented a sound documentary on audio recording techniques for
oral history interviews, in addition to a sound and slide presentation of its
documentary Canada ... The Sound of Time. The documentary on audio recording techniques was found to be "superlative" (to quote the President of the
Oral History Association, Dr. Alice Hoffman). To date 70 requests have been
received for copies of this documentary.
Machine Readable Archives Division
During 1976-1977 the Division continued to acquire, preserve, and make
available to the research public those computer generated records produced
by the federal government having long-term value and those produced by the
private sector which are of national significance. Although the number of authorized man-years available to the Division remained unchanged at 17, more
files were appraised, acquired, processed, and made available to researchers
than in previous years. PUBLIC ARCHIVES REPORT 1976-1977 109
The man-year and budgetary constraints within which the Division operated
acted as a catalyst in determining the orientation of many of the studies undertaken this year. For example, alternate courses of action were identified which
may prove useful in decreasing the number of files destroyed or lost to posterity.
As a result the Division will seek changes to the wording of the general contracts
used by the Department of Supply and Services to ensure that machine readable
files created in the course of contract research work will be deposited with
the Public Archives for retention or disposal. The Division participated on
Departmental task forces and committees as well as inter-departmental groups
such as the Government Electronic Data Processing Standards Committee
(GESC) and professional association committees such as the Data Processing
Institute (DPI) Data Base Committee and the International Association for Social
Science Information Services and Technology (IASSIST) Action Groups. It is
also worth noting that for the first time the Division sent two of its members
on the Archival Principles and Administration Course.
The arrival of the first returns from the Departmental machine readable files
inventory conducted by the Office of Records Management Services represents
an expansion in terms of a growing awareness of the files currently existing
within the federal government. The scheduling of these records will undoubtedly
represent a tremendous increase in the demand upon the Division's resources
in the coming year.
Acquisition — In 1976-1977 the Division appraised 702 machine readable files
of which 111 were acquired. The success of the acquisition program can be
partly attributed to the completion of the departmental machine readable file
inventory, which, by the end of the fiscal year, had accounted for the identification of more than 1,500 machine readable files in 59 of the 67 departments,
agencies, and corporations inventoried. Returns have not yet been received
from such big users of data processing equipment as Statistics Canada and
Health and Welfare Canada. The holdings of these agencies are expected to
be over 1,000 files. In a number of instances the Division has assisted agencies
in completing the inventory returns. In giving this assistance the archivist was
able, at the same time, to appraise the files for historic value.
The Division played an active role on the Public Archives — Statistics Canada
Task Force which was organized to develop procedures to be used in the
appraisal of those machine readable files held by Statistics Canada. It is expected
that by October 1977 a working group will be established to assess the archival
value of the files.
Another project was undertaken to report on the best means of retaining
machine readable data and documentation created by private means under
contract to the federal government. This project was found to be necessary
as a significant number of contracts are being prepared without any provisions
being made for the retention of the supporting data and documentation. A
preliminary report was submitted and a number of recommendations considered.
In the coming year, the Division will endeavour to introduce changes in the
wording of contracts which will result in data files being deposited with the
Public Archives.
Custodial Processing — In 1976-1977 the Division processed 143 files. The PUBLIC ARCHIVES REPORT 1976-1977
number of files processed reflects the acquisition of a number of annual updates
to longitudinal and time-series files acquired in previous years. These annual
updates may be processed more quickly because the documentation relating
to them is complete and available within the Division. In addition a number of
files were acquired in 1975-1976 for which custodial processing had not been
provided until this year.
An archivist processing a file by computer from a remote terminal.
IF
i\   \W\WVM^v^'  ^
___r jÈJÈJÉÉmÀ 'ié.l_#__l^i_r '' •    k
,
iÈÈjjt^h
w?>^
f*'
W> " J J   : /
IÉ______iiili       .. ■ ' ' ', ' j."^-/__H
')]2^ tz
mm
HEM -
ggP
it   1 _^ri / '-fr^
wv : am
_EPi_Ép~' VU
||éh
,.__^t    \
After reels containing archival files are precision-rewound, they are stored in the tape library. PUBLIC ARCHIVES REPORT 1976-1977 111
The Division was also able to acquire and partially process a large file
containing some 850 reels of magnetic tapes. This file was transferred from
the Communications Research Centre, Department of Communications.
There were a number of projects relating to custody undertaken during
the year. As a result of a pilot microfiche study, the Division will embark on
a program to microfiche all its documentation manuals. This will facilitate better
storage, faster access to pertinent information, and a decrease in the time
normally taken to respond to requests for information on file documentation.
The first phase of the cataloguing project — the creation of internal cataloguing procedures — was completed in January 1977. The procedures follow
the recommendations made by the Subcommittee on Rules for Cataloguing
Machine Readable Data Files to the Catalogue Code Revision Committee of
the American Library Association. The new rules will be included in the revised
edition of the Anglo-American Cataloguing Rules. Participation in the IASSIST
Action Group on Classification will keep the Division up-to-date on any changes
in the rules. Final implementation of the procedures will be postponed until the
Branch Task Force on Information Control makes its recommendations. This
is to ensure compatibility with the work of the task force. The project has been
expanded to include the production of a catalogue of MRA holdings which will
be distributed to the research community. ~
The Division continues active participation on interdepartmental committees
whose mandates are to provide standards or methodologies for ensuring that
EDP files are adequately documented for archival purposes, and to provide
guidance to government agencies for the preparation and processing of computer magnetic tape for extended periods of storage.
A number of very important EDP projects relating to custody were initiated
during the year. The Machine Readable Archives Service System (MARAS), was
designed to be a total archiving software system. The programming is expected
to be completed by July 1977 and the system should be turned over to the
Division in September 1977. It will then be available for thorough and intensive
testing utilizing a variety of files of varying data representations and formats.
The tape library was completed and is now climate controlled and operational.
It has a storage capacity of approximately 5,000 reels and presently holds in
excess of 4,000. Of that number, approximately 1,800 represent files of long-term
value, including a copy of the large CRC-Communications acquisition. Two tape
cleaner/