UBC Graduate Research

Centre for Sustainable Information Management : a business plan Svanhill, Jeff; Hume, Jennifer; Zhuang, Liya; Sih, Perry; Zhang, Ryan


The University of British Columbia (UBC) Vancouver has grown immensely in the past ten years, as evidenced by its visible densification. Concurrently, the volume of documents produced by UBC Vancouver has grown more than eight times (Doyle A. , 2009). Over 40,000 boxes of documents are stored by the faculties, departments and schools at UBC Vancouver. The question is: where are these documents stored? Currently there are two locations: on-campus in store-rooms, basements and attics and off-campus at privately owned facilities, Iron Mountain (IM) and BC Records Management Services (BCRMS). Unfortunately, there are several problems with these locations. On campus storage space is valuable and in short supply. This space has value as potential classroom or research space. In addition, many of these documents are not well managed; for instance, some have expired, need to be destroyed or may be valuable archives to be retained. Off campus storage is expensive. For example, UBC spent nearly $190,000 on document storage at IM (Wilson, 2011) in 2010. Furthermore, storing documents off-campus at facilities owned by US companies (like IM) makes the documents susceptible to inspection by Homeland Security. Off-campus storage is also not sustainable. Over 100 tonnes of greenhouse gas emissions is produced by off-campus storage (Jackson, et al. 2009). The solution to these problems is for UBC to construct their own information management and storage facility: the UBC Centre for Sustainable Information Management (CSIM). The CSIM will provide all UBC Vancouver schools, faculties, and departments with a storage facility that is safe, convenient, cost-efficient, sustainable, and knowledgeable of UBC record policies. The CSIM will act as a world-leading research centre for records/documents management.Disclaimer: “UBC SEEDS provides students with the opportunity to share the findings of their studies, as well as their opinions, conclusions and recommendations with the UBC community. The reader should bear in mind that this is a student project/report and is not an official document of UBC. Furthermore readers should bear in mind that these reports may not reflect the current status of activities at UBC. We urge you to contact the research persons mentioned in a report or the SEEDS Coordinator about the current status of the subject matter of a project/report.”

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