AtoM
Association of University and College Employees (AUCE) fonds
Committees
Association of University and College Employees
File contains meeting minutes of the following Health and Safety Committees: General Services and Administration Building, dated April 11, 1985 to April 24, 1986; Instructional Resources Centre, dated January 30, 1985 to January 29, 1986; Library Processing Centre, dated March 15, 1985 to May 13, 1986; and Department of Theatre, dated January 13, 1985 to March 13, 1986. Topics include seminars, emergency procedures, safety hazards, committee organization, occupational safety films, workplace accidents and prevention, temperature and ventilation, fire safety, infection control, lighting, bicycle traffic, visual display terminals, UBC smoking policy, sick rooms, lock-out procedures, radiation concern, broken glass, building maintenance, CPR and first aid education, book truck maintenance, fumes, eye care, correspondence, Factory Act/Workplace Act, theatre construction, storage of chemicals and inflammables, and student insurance. File also contains correspondence dated January 13, 1985 to January 16, 1986. Topics include safety supplies, air quality, stress-related illness, and Ritchie & Associates.
application/pdf
GENERAL SERVICES ADMINISTRATION BUILDING SAFETY COMMITTEE MAY 5 1986 UNIVERSITY EMPI-OYEf.,S' UNION {C,U*P,E,.) Minutes of the meeting held Thursday, April 24, 1986 in the Faculty and Staff Servics Conference Room. Present: · Laura Stewart, Accounts, Payable Russ Bradley, Canada Post Office Ron Mercer, Financial Services Sharon Newman, Admissions Megan Stuart-Stubbs, Faculty and Staff Services Regrets: Sandra Bruneau, Admissions Lisa Reeve, Registrar's Office Shirley Magnusson, Awards and Financial Aid Alex Whittam, Graduate Studies Flo Knapp, Adcon Centre, Bank of Montreal Business Arising from the Minutes 1. Commitee composition and selection of a Chairperson We are still without a permanent chairperson. Laura Stewart will chair the next meeting. 2. Correspondence None was received. 3. Floor Warden Seminar . Lisa Reeve and Sharon Newman have started the "Red Binder Pr oject", but not much progress has been made. We have yet to determine the feasibility of acquiring flashlights for use during power failures and of conducting audibility tests in the washrooms. 4. Memo to Bob Black re light fixture breakages In response to our memo, it is not possible to institute a routine check for glass breakage by Physical Plant . 5. ~mergency numbers for telephones Megan Stuart-Stubbs pursued the matter of stickers with Occupational Health and Safety and found that stickers have been made available for adhering to lab doors. This is not suitable for our purposes, but the committee was invited to redesign the sticker1for use on phones. Megan will do this. New Business 7 . Russ Bradley reported on the CPR course he attended and told us that advanced 6-ourseswould be available in the fall . //.;;:/' '-// L .:,___~ t<...,._..,_,?'L. 7 [£,._ y) '--'-<-.,, t.. Sharon Newman, Acting Chairman Act. Sec.- :: .. (_,'(I- ( Cf.I ...... / }·J 1· J.- I I i: ·::> ,-:.-; I. . . I:. • -- PRESENT: REGRETS: G.S.A.B. SAFETY COMMITTEE f 1 t:';:) 1 ,-/ ::'.l •t• 1 {j U •:; • () .::> 1• 1 l .. > •:;) •••, t:"::>/' 1 i .. 1 •::, .. ,, .. ,:_:.i• D• • •• C;t • •• " , .. ., .. , •. , / • d t: .• c... - I .. t: .. I ., 1 -> ..• t:.."· . ~:t ,::1 ,_:t .i r, ·t· f·1 ,:::> }:;, ,:::> 1···, ,:::> t·:· 1· ·t· .-.:, Ch·, .. ; L] ... , .::> 1· , ,·:"' {-.' ·-, ).·· ·1==· ·::> 1·• :::, ....... , ·::, f':> h , -· 1· 7 I •.• . . ··- "' - • • -- , . I L _; , , .. -. ' -· .. c.. , / t:.. l ... I I( ... t:;: ,_., L' ' Estelle Lebitschnig, Financial Services (Chair) Shirley Magnusson, Awards & Financial Aid Laura Stewart, Accounts Payable Ron Mercer, Financial Services Sandra Bruneau, Admissions Alex ·wh i ttam, Graduate Studies Lisa Reeves, Registrar's Office Sharon Newman, Admissions Internal Audit representatives 1. Compos_i_t _ion 9..-f t h_e G.~!.ffir~ ..!-~-~ .. -~- UNIVL •i:i~TY li:MPLOYEES1 UNION (C.U.P.E.) (a) The Committee welcomed back Estelle and reaffirmed her as Chair. (b) We accept with regret, the resignation from the Committee of John Muirhead, our previops Secretary. John Muirhead informs us he will continue a~ a Floor Warden if needed. Sandra Bruneau agreed to act as Secretary for this meeting. The Committee agreed to send letters to John Muirhead and John Connell, thanking them for their work. (c) Estelle will w~ite to Faculty and Staff Services about representation from that area, and to K.G. Young, Registrar, about a replacement for John Connell who has retired. (d) M/S/C that we send an annual letter to department heads, beginning April 1986, asking them to confirm or appoint a representative from their area for the G~S.A.B. Safety Committee and that a list of significant activities/achievements of our Committee over the previous year be included as part of this letter. 2. Committee approved the August minutes of the Committee. 3. §_~_f.~:t .. Y. E_t1J!J_~_ • (a) Estelle reported that Dr. Greene will be startiY,g a t=·11n1 c: .. ~t :alc ifJt..1£.., ,:_,r, saFE.>t _ -y·· n1at-t :·f.:.i;-··s" for use by campus personY1el. Sharon reported dif~iculties in both ~inding and booking appropriate sa'fety fi lr11s. (b) The Committee agreed to put off until later the holding of a ~ession with a safety film as the feature. There are some topics which require attention, however, for example, instructioY, for personnel in the use of J-1t~11,v t=-ir·e ~~-"'·tir,guist,er·s 1s necessary, and might be enhanced with an appropriate film. J , ¥ - 4. R.§.Q_Q_r!. Q.f. e_~r.J:ti.n._g_ b.Q.t_ 8~_£_i_g_en.! .. • Estelle Lebitschr-,ig repc,rted on an accident which occurred in November 22 due to slipperiness of the parking lot ice surface. Five days after the accident, our Cornrni ttee raembers investigated ar-,d · corapleted the d C' C'.i cle r ;t : i r1 \ / t.:.-'s t:-.i .fJ,::t - .i c:,r; r"'C-!·J.::>c;r··t- 'form seY1t by Dr. Greene. One copy goes to the Occupational Health and Safety Committee of U.B.C. (who will forward another copy to the Workers Compensation Board). 5. Committee members noted that for several days in a row, the t E.>1;11:1er·· .. =:1 tu J·"t.~> C.'C.i1.-,d it .i c,r;s 1 ra raany of our offices were be 1 ow acceptable levels. Some areas were affected more than · others. This was especially acute on Tuesday, November 12 after the long week-end. Staff were compelled to keep on outerwear while working and/or were released for periods of . time to warm up. 6. The Committee received into Correspondence a letter from Rayleen Nash of Graduate Studies who is in charge of hiring and supervising the work of the Lunch Room Staff. Ms. Nash has agreed that Paula and Dorothy can be F~lcic,,-·, tJar·cler;s when each is on duty, and that our Committee should take steps . to brief them on their responsibilities in the case of emergencies. 7. M~~t i_ng With. F.l.oor W?rd.e_ras. We decided to hold a rneet i ng in February with new and existing Floor Wardens, about one-half hour ir-1 length, to demonstrate pr'C1JJE.>1·" pr·c.;c•er.iur"'f.~>s in the case of eraergencies, as wel 1 as t'\tdr"'dr.?ris 1 r'P..?S{.Jc;r-,s.i t.ii 1 it i t :>s., It was suggested that we give each warden a hand-out ahead of time. We would 1 i ke to encourage tt-vo t.=.?r11JJl c,)...-c:::>e ;>.s -fror.1 ea~h area to atter,d, including Faculty and Staff Services. 8. Shirley Magusson or Awards reported on some of the c.·c.;r"1d.itic.ir1s i:.'.it"i t-J·"Jc-:! lowe =:.>r' t=-1c.i1..--:,1··' which require attention: (a) the unsafe condition of the carpet in Room 60, and (b) the fire doors in the basement which tend t9 get left open, allowing cold air to invade the hallways and offices. 9. Bui _l _d_i _nq §_~ __ f ~~ .. Y.. Ct")_e£..k.- This 1s scheduled once more for LJe:?cer,1l1t=:.>r' 3'1 (r,1<:ii'"'Yii ng.> . Estel le wi 11 see that we get inspect ion forms, and is sending a letter to all department heads informing ther11 of our visits. Baser11er-,t (Lis.:.=t Rt.?e\ ...-c=:.>s), Mairafloor: ADCON, Admissions ar-ad the Post office (L ~H.ll·"a E>'tt~"Jt-vc.=lr··t- aYi t.-J Sl1i r·,1 e_)...- /rla gr,u ssc _;;·) , Second F 1 oor < /.'.) l 1=.:)c:' t4l1 it:- t- .t:llil a r-,cJ .':3a 1·)dr \a Br"'u rie::>.::l u) , Th i rd F 1 o or ( A1 ,::.; 1··; frt e > ,.., C' f:> 1· ., a r, c.1 E:.-s t f::."> .l 1 t ::> L.. fi> t, i t £:;. c' f ·1 r; .i fl ) • 10. Fire Q.r. . .! .. J..J..- Alec reported his impressioY,s of aYad concerns about the fire drill held two weeks ago by the fire department. He was concerned that, during the course of the drill, building occupants received no set of instructions from th~ fire department: no information as to what was happening, when employees could return to the build i ng and so on. The Committee a g "reed that ·we sh ou 1 d 1 ~::• t· t'/ · , t:? p:·.i ,.·,t;~ Dl:~ ~::,ca, ... t· inf.:.' r, f.~· I< i"'lcu..v ,.::, , .. our concerns. Alec volunteered to drart a letter to them. 11. ~r....Q~~n ~J_@~~ around building. Estelle reported that she has contacted Physical Plant (Bob Black is the area supervisor for our building) to have the glass removed, yet it remains. Sharon Newman volunteered to phone Trouble-Calls to get some action. Committee members expressed some real concerns about the state of C:.'l t~'a,-;1 i r,t:?ss ar;<.:f .Si.=? t·l.::.•i:°_'y' around .G. S. A. B. The bui Id i ng seems particularly vulnerable since there is so much night activity near-by. *** The Meeting adjourned Next meeting is Thursday, Same Time, Same *** at 11 : 55 a. m. January 9, 1986 Place 6~1?hu,.MM, -----------------Sandra Bruneau Minute-taker Estel le Chair itschnig •~- G.S.A.B. SAFETY, SECURITY AND FIRE PREVENTION COMMITTEE Minutes of the meeting held at 10:30 a.m. April 11, 1985 in the Benefits Programmes Conference room. Present: Miss Estelle Lebitschnig, Benefit Programmes {Chairperson) Mr. John Muirhead, Internal Audit {Secretary) Regrets: Dr. Sandra Bruneau, Admissions Mr. John Connell, Registrar's Office Mr. John Lomax, Financial Services Mrs. Shirley Magnusson, Awards Office . Miss Sharon Newman,·Admissions· Miss Laura Stewart, Accounts Payable Mr. Alec Whittam, Graduate Studies Mr. Russ Bradley, Canada Post Ms. Cathy Fons, ADCON Mrs. Lisa Reeve, Registrar's Office Ms. Penny Mo~ks, Data Processing Minutes of the Previous Meeting ...... ·lVlAY 1 3 1985 1. Moved by Shirley Magnusson and seconded by John Connell that the minutes of the meeting March 21, 1985 be accepted as distributed. BUSINESS ARISING FROM THE MINUTES OF THE MEETING OF MARCH 21,1985 2. Fire Exit Doors Basement G.S.A.B. Cost has been budgeted in the Building updating fund. The Fire Marshal . has deemed the installation a priority. Installation should begin when the budget ha~ been approved. 3. Guard Rail ·s North End of Building The rails have been insta11ed. 4. NO SMOKING SIGNS Signs have been posted in · the elevator and washrooms. 5. Safety Inspection subsequent to the safety inspection and 6. 2 observations listed in the minutes of March 21,1985, the following has been noted. Stairway to Basement Poor lighting in stairwell.- The building is being redesigned this point will be addressed when design is complete. No reply as yet form the Post Office. No written reply from the Bank of Montreal(ADCON) Ventilation System in Building Mr. Smiley of Physical stated they have checked filters. Canadian Pest Control several times to no avail. A major cleaning is required, are looking for funds . We will foll9w-up at a later date. Plant has been so they New Business 7. Safety COOD1ittee Elections Nominated by John Connell and seconded by Alec Whittam that Estelle Lebitschnig be elected Chairperson. Nominated by John Lomax and seconded by Sharon Newman that John Muirhead be elected Secretary. 8. Fire Extinguisher Demonstration The demonstration will be .held April 26 at the Fire Hall at least 12 people are required. Laura Stewart is collecting names of those wishing to attend. 9. Fire Drill Sandra Bruneau is making arrangements with Physical Plant and the Fire Marshal to have a surprise fire drill. Next Meeting 10. The next meeting is to be held at 10:30am on May 9, 1985 in the Benefit Programmes Conference room. ADJOURNMENT ,,.., 1; , I . /..:; 1· '\""~j,, John Muirhead SecretaryTHE UNIVERSITY OF BRITISH COLUMBIA IRC BUILDING SAFETY COMMITTEE Date: Time: January 29, 1986. 10:30 a.m. Place: 4th Floor Conference Room, IRC Present: Jean Galbraith-Hamilton Claudette Elder Fred Herzog Rick McCarthy Paul Nerland (Chairman) Bob Gobert 1. Committee Membership M I N U T E S "' Rick McCarthy will replace Gary Poole as the KNOW representative. 2. Minutes of the meeting of May 30, 1985. Adopted as circulated. 3. Meeting Dates and Times: Agreed that the committee will meet on the third Wednesday of each month at 10:00 a.m. Meetings will not be convened unless business requires it. They will _be at the call of the chair or the request of any member. 4. Infection Control Policy: Biomedical Communications has implemented an infection control policy for their personnel. It is being reviewed by other centres. Fred Herzog will keep the committee posted. 5. Emergency Passes: The Chairman asked for advice on what individuals, if any, in the IRC should have access to the building via an emergency pass during an emergency situation. Agreed that concerns were individuals working in the building after hours and providing emergency personnel with information about the nature of activities in the areas. The Chairman will take this up wit _h the Director of Occupational Health and Safety. . .. /2 - 2 - 6. Fire Exit - Basement: Rick McCarthy will follow up with the Fire Marshall on exit sign over a locked door leading to the medical student lounge. 7. Fluorescent Li9hts Biomedical Communications have installed some coloured lights at expense. Apparently there are some concerns about their safety. Chairman will follow up with the Director of Occupational Health Safety, and Fred Herzog with a lighting expert. 8. Bicycle Traffic: their The and .The Chairman will discuss with Traffic and Security possible danger posed by bicycle traffic between the A.C.U. and the I.R.C. 9. Broken Sidewalk Jean Galbraith-Hamilton reported broken sidewalk between the I.R.C. and Medical Block A. The Chairman will follow up with Physical Plant. 10. Adjournment The meeting was adjourned at 11:00 a.m. ' Prepared by: ,. Gobert Date Approved by: Paul Nerland Date• THE UNIVERSITY OF BRITISH COLUMBIA IRC BUILDING SAFETY COMMI'rl'EE Date: Thursday, May 30, 1985. Time: 10:00 a.m. Place: 4th Floor Conference Room, IRC Present: Mr. P. Nerland (Chairman) Ms. c. Elder Ms. J. Galbraith-Hamilton Mr. C. .. Lau (for F. Nertzog) Mr. G. Poole Mr. R. Gobert MINUTES 1. Minutes of this meeting were summarized by Mr. Nerland. Adopted. · 2. Business Arising from the Minutes 2.01 Scheduling of Future Meetings Agreed that: ... 1) In June, we will meet on Thursday the 27th at the discretion of the chair. Committee members will be advised about whether a meeting will be held. 2) No meetings will be held in July and August unless someone requests one. ·. 3) In the fall, meetings will be every second month (the last Thursday at 10:00 a.m.) beginning on $eptember 26th. 2.02 Infection Control Policy for Biomedical Communications Mr. Nerland reported that this is still in the draft stage and will be circulated to the committee when it is finalized. . •. /2 - 2 - • IRC SAFETY COMMITTEE Minutes of the Meeting of May 30, 1985. 3. New Business 3.01 Items Circulated Mr. Nerland referred to two items he circulated to the Safety Committee for information. ., 1) Minutes of the Meeting of the President's Advisory Committee on Safety, Security and Fire Prevention held on Tuesday, April 23rd at 10:30 a.m. 2) A memorandum dated May/85 to all Department, Area, Building Safety Committee Chairpersons from T. Herbert of Personnel Services regarding J.J .. Baker Training "Hazardous Chemical Spill Response Workshop". • • 4. Next Meeting /sl Thursday, June 27, 1985 at 10:00 a.m. at the discretion of the chair. Committee members will be advised whether a meeting will be held. Prepared by: Date Approved by: ., . Paul Nerland Date1 I l l Date: Time: THE UNIVERSITY OF BRITISH COLUMBIA IRC BUILDING SAFETY COMMITTEE Thursday, 28 March 1985 10.00 a.m. Place: 4th Floor Conference Room, IRC Present: Mr. P. Nerland (Chairman) Mr. c. Elder Ms. J. Galbraith-Hamilton Mr. F. Herzog Absent: Mr. R. Gobert (1) Minutes of the Meeting of 30 January 1985 The minutes of this meeting were adopted as circulated. (2) Business Arising from the Minutes Mr. Nerland read through the minutes of the last meeting. There was no business arising from them. (3) New Business 3.01 Time for Future Meetings It was agreed that future meetings of the Safety Committee would be held on the last Thursday of each month. 3.02 Meeting of the University Occupational Health and Safety Committee Mr. Nerland noted that a meeting of the University Occupational Health and Safety Committee was held recently but that no one from our Safety Committee was able to attend. He said that he would contact Mr. Grant for the minutes of this meeting and that he would circulate these to the committee at a later date. • • • • • • 2 / APR 1 81985 ,, . ti • ---- - 2 - IRC SAFETY COMMITTEE Minutes of the Meeting of 28 March 1985 - (3) New Business (Continued) 3.03 Items Circulated for Information - 18 February 1985 Mr. Nerland referred to the two items he circulated to the Safety Committee for 'information: (a) Organizational Chart for Occupational Health and Safety Committees. (b) University Safety Policy Statement. (4) Other business 4.01 Infectious Control Policy for Biomedical Communications Mr. Herzog advised that the Departme~t of Biomedical Communications is preparing an Infectious Control Policy for staff of the Department who have contact with patients with infectious diseases. Mr. Herzog agreed to send a copy of this document for circulation. (5) Next Meeting /ce The next meeting of the Committee will be held on Thursday, April 25th, 1985, at 10.00 a.m. _________________ _, _____________ ,__ __ _, __________ ... _.. __________________________ . __________ ....... -....... ~- Prepared by: 9 April 1985 Date Approved by: Paul Nerland Date• Ill Date: Time: THE UNIVERSITY OF BRITISH COLUMBIA IRC BUILDING SAFETY COMMITTEE --- - -- ··-- --------- - ----- - -- - -- -·- Wednesday, January 30, 1985 10:00 a.m. Place: 4th Floor, Conference Room Present: P. Nerland (Chair) c. Elder Regrets: None received . 1 • 2. J. Galbraith-Hamilton V G. Gobert M I N U T E S - ·----- ·-- Adopted as circulated. 2.01 Asbestos Removal ? i. r· - ·-· .. . . ... . .. f . . ... l .,· . ' ft :,. : . - . ? :-"' : .. r, ~- f r- ~- ,. (' f - - .. ,... I.. .: ', ,; ' , . . . .. _. ___ .._ .. , .... Minor repairs and painting of some damaged areas on the First Floor have now been completed. A memorandum to the secretary of the committee from c. Elder ' dated 14 December 1984 has been circulated to the committee. Its recommendation was that this question should be handled on the basis of needs in each particular area. These repairs have now been completed. A memorandum to the secretary of the committee from c. Elder dated 12 December 1984 was circulated to the committee. It explained that first aid materials can be ordered through Purchasing from Fleck Brothers. The box can be ordered from Physical Plant stores. 2.os fommittee Membersh~ Mr. F. Hertzog will be the representative for Biomedical Communications during 1985. . .• /2 - 2 - 3. New Business The question of possible radiation from video display termin- als was raised by a staff member on the First Floor and was brought to the attention of the Committee by Mr. Gobert. On the advice of the Chairman, Mr. Gobert subsequently reviewed a report prepared for the President's Advisory Committee on Safety, Security and Fire Prevention, which has been submitt- ed to the President's Office. Agreed that this committee can take no action until the find- ing and recommendations, if any, are released. In the mean- time, any AUCE members who have concerns in this regard should contact the union or its representatives on the committee (Irvine and Short). 3.02 Audiovisual Materials ·--------- ------- Mr. Nerland circulated a booklet listing audiovisual and other materials related to safety issued by the Workers' Compensation Board. It is available in his office for use by the committee or others. a. The Chairman circulated to the committee on December 31, 1984 a memorandum from Mr. R.A. Grant, Director of Personnel Services dated December 18, 1984 . accompanying Section 4 of "Guidelines for Personnel Administration" ' entitled "Accident Prevention and Safety" and dated January, 1984 b. Mr. Nerland drew to the attention of the committee the section of the guidelines relating to Department Safety Committee (4.3.0). In particular, the attention of the committee was drawn to "Committee Membership" and "Committee Duties". c. Committe~Membersl.!_!.£.· Membership on this committee does not conform to the recommended "equal numbers represent- ing the University and its employees." Nevertheless, agreed that all floors and functions in the building are represented. No change will be made at present. d. Committee Duties. Committee members were advised to note -~~ ----- the prescribed duties. Agreed that there are few safety concerns in the IRC, because of the nature of the activ- ities conducted here. . .. /3 ( v• - 3 - 3.04 Distribution of the Minutes Agreed that minutes should be circulated to the Deans and oirectors in the IRC, following their approval by the Committee. These at present include: or. Georges. Beagrie, Dean, Faculty of Dentistry or. Tali A. Conine, Director, School of Rehabiliation Medicine or. Victor Doray, Director, Biomedical Communications Dr. John H. McNeill, Dean, Faculty of Pharmaceutical Sciences Dr. William A. Webber, Dean, Faculty of Medicine or. Marilyn o. Willman, Director, School of Nursing Mr. Ron Harrington, Manager of Operations, Knowledge Network 4.01 The next meeting of the Committee will be held on Wednesday, February 27, 1985 at 10:00am in the 4th Floor Conference Room. 4.02 Mr. Gobert is unable to attend. Claudette Elder agreed to take minutes. RCG/lml Prepared by Approved by I I \ P. Nerland, Chairman Approved with correction to be noted int.he minutes of the next meeting ------------------ p. Nerland, Chairman Date -----------Date -------------- Date ~-.. /... .. . r.-1a y 1 3 , 1 9 8 6 • JUN 3 \985 • LPC Sa f et y Committee Branko Blazicevic *R* Liora , Gelbart Sh i rley Graystone Bob Jemison · * Deborah Lagueu~ * Shir le .y Marcus Betty Misewich Miriam Nechemia (C) Nadine Schultz Baldwin t._~ Karen Shaw . . Ca t. Records Cat .. Products Bioscienc e s Da ta Audio-Visual Knowledge ~etwork Human Settlement -~-Cat. Records / FEPA Serials Cat. Records * indicates absence at meeting *R* indicates absence with regrets (C) indicates Chairperson Minutes of Tuesday, May 13, _1986, Room 221 ' 49 95 4192 3487 4775 224-65 ·11 5254 2149 5002 5038 l 5478 1 A. BUSINESS ARISING FROM THE MINUTES OF THE LAST MEETING 1. Washroom doors Karen reported that Physical Plant had neither repaired the doors in the. first floor ladies' room nor give a reason for the delay. Nadin~ will send a memo to Physical Plant. (Nadin -e) 2. LPC air quality study • ' ,1,._ . ? The co~mittea reviewed the Western Mechanical Services' report forwarded· to us from Physical Plant. Karen will write · to Mr. Lang requesting that the technical language be translated enabling us to understand it and inquiring what action will be taken with the results of the report. · (Karen) The report is available from any member of the committee. ... . . ' - . . 2 3. Fire ?afety Plan The committee looked over the latest draft of the fire safety plan and recommended the following changes: · a. Numbe r all inserted pages. , b. Code the break glass s tat ions as B, not BG, on the UELFD key plan symbol index. c. Colour the floor plans and s ymbol index of the master cop y and t~ ~e secretary's copy. "· d. Mark the routes of egress. e. Indicate the meet i ng points. With the excep t ion of the second floor, t he committee decided on the exit routes and meeting points. _Karen is to ask Ann · Turner for that information for _ Catalogue Re·cords. · (Karen) -~ . ,& • B~anko pointed out that the emergency lights ·and flashlights were not on the floor plans nor in the te .xt. Since those were areas where the fire department gave us the information we concluded they had overlooked the matter. . . When be asked if the fire safety director's many phone • calls during an emerg~ncy could b~ delegated, Nadine ~~aid the calls had to be made in a certain order. When Karen has polished the details, Nadine will submit the plan with a covering letter and give copies for the secretary's and chair's fiies. (Karen and Nadine) ~4. UBC §ffiOking policy The committee looked over "The clean ~ir policy", a draft proposal pr~pare~ by a subcommittee of the University Health and Safety committee. When one member commented t ·hat ~it was odd to sign where smoking was permitted instead of the reverse, Karen tol~ them the subcommittee tried to create a positive attit~de. The committee made the following recommendations: a. Move the vent to above the "Smokers' Table" in the second floor coffee room •. · b. Encour _age people to resolve the tens .ion among themselves, ·perhaps by having non-smokers and smokers taking shifts in the coffee room. c. Have those who want to complain about smoke go to the person responsible for safety instead of to the di~ector or supervisor who may smoke. True, the person responsible for sa f e~y may smoke too, but - such a route may · reduce . co ,nf 1 ict. d. Install proper venting in all LPC coffee rooms. ' . .,, . . . --- --·· ·~ .,.,.--...._ . ...... 3 When Karen suggested ~hat the entrances to the buildings be signed, Nadine felt the policy should be posted at the Unjversity's gates. Karen was instructed to ask the University Health and Safety Committee the following: a. What financial support is there for smoking areas? (signing, ventilation, etc.) b . When will the "clean . air policy" come into effect? (Karen) 5 . Accident in~estigations Nadine reported that the foot-driven stapler involved ·in a recent accioent is being replaced. The supervisor is getting quotes for arrother machine. ¢ (Information) Karen is still to t~lk with Ann Turner about the installation of a wall switch in the second floor coffee room. (Karen) ¢ . Nadine presented an accident report in~olving a bruis~d hand. She did ·~ot think the incident warranted an investigation. - (Information) 6. CBC sick building programme ' J t, • Karen has received no response from her letter. 7. Sick rooms c,; I .. Karen said the university does not have a formal policy regarding sick rooms. Their informal policy is that those · who are sick are to be sent home. Until they are able to leave, they are to be kept in the department head's office or under the supervision of the department head. At this time the uni ·versi ty does not wish to establish a pol'icy where sick rooms are to be used as holding areas. More first aid rooms will . be set up across campus. (Information) 8. Main entrance The broken glass ceiling was repaired ' in April. (Information) 9. Fourth floor doors · shirley reported that a man from Mr. Meisl's office had looked at the lock near the Knowledge Network coffee room. She understood he may· change that lock. (Information) . . . ~- ., ·- ;,c ' - ... .. ... , " .• • -:. 10. Safety inspections Bob will review the items from the third floor inspection . and report on the progess at the next meeting . (Bob) Kar e n has recentl y discussed s a f et y i n s pections with UBC's hy giene officer, Da vid Bell. She will elaborate at th e June meeting. (Karen) B. NEW BUSINESS 1 . Depa ~t rnent a l/AEe a / ~ui l d ing Commit te es . Karen asked the members to review the Terms of Reference document from the Occupational Health and Safety . Office and give written ':Jcomm-ents to her for the May 27th meeting. - Sheq -- · will let . them know of any chaDges. (Karen .) 2. Lock-out proce.d~res Each men1ber received lock..:..out procedures for "hard-wired" machines • . ¢ . Bob reported that he had checked the mechanical room and determined that all .plugs were visible . Natdine told the commit tee that al 1 di rec tors h·ad be.en given copies of the document. Beoause they were familiar with their equipment, she will let them respond to the Occupational Health and Safety Officer. 0 ? {Information} · C. OTHER BUSINESS 1. ~orrespondence . Nadine will answer the letter from the Fire Department : Since their tour, Bob MacDon.ald sent letters to all ·. directors to remove material from the stairwells, etc. Shirley advised Nadine to consult Deborah Lagueux about the metal units near Room 424. (Nadine) 2. Radiation concern Because of the recent nuclear accid e nt at Chernobyl ; concern has arisen about reviewing shipments from Russia. Nadine reported that she had taken 2 shipm e nts of mail, including a journal · from Kiev, to the radiation protection officer. Mr. Zea's tests indicated the material was safe. Nadine added that those wanting something tested should phone Mr. Zea to ensure he was at his office. (Information) f. .· . ., V ,. •• -~ .: . .. . .. . . • / "' . 3 . . Sugge~t ion box The box contained a note of _praise tci the janitorial staff .. who have recently washed and polished our flo6rs. Karen wi ll pass our sentiments -onto Physical Pl~nt in the form of a letter. (Karen) Some c·ommittee members were concerned that dry mopping was done while we were still at work. The disturbed dust (caused when the mop is shaken) is especially unpleasant for those with allerg ~ies ,. Short of directly instructing the janitor we didn't know~0t0 convey our objections. Some felt that · to discourage the work would lead to the previous intolerable conditions : One member suggested the janitors be encouraged to use vacuums to trap the dust. - ·(Information) NEXT MEETING June 10, 1986 at 2 p.rn., Room 221. ~. ~· * .. ,. .. r... . . - -- LPC *R* CANADIAN UNIVERSITY EMPLOYEES CAMPUS MAIL Safety Committee Branko Blazicevic Liora Gelbart Shirley Graystone Bob Jemison * Deborah Lagueux ·* Shirley · Marcus . .. - . Betty Misewich *R* Miriam Nechernia · (C) Nadine Schultz Baldwin Karen Shaw Cat. Records Cat. Products Biosciences Data Audio-Visual Knowledge Network Human Settlemen .t . Cat .• Records FEPA Serials Cat •. ·Records * indicates absence at meeting *R* indicates absence with regrets (C) indicates Chairperson Minutes of Tuesday, April 8, 1986, Room 221 4995 4192 3487 4775 224-6511 5254 2149 5002 5038 5478 A. BUSINESS ARISING FROM THE MINUTES OF THE LAST MEETING 1. Washroom doors l Karen reported that the doors had not been fixed and no date had been offered for their repair. (Karen) 2. LPC air quality study I . . Karen told the committee that she had written Mr. Lang for a copy of the study he had requested. No response has been received. · (Karen) 3. LPC fire sa~ety plan Nadine and Karen met e-arlier to review Main Library's plan ·. They will revise it and insert LPC material where applicable before submitting it to this committee and the Fire Department. (Nadine) 4. Drapes Karen explained that the drapes in the Asian Studies' area were overlooked when the coffee room ones were hemmed. Arrangements will be made for their · repair in t .he new fiscal year. (Information) . ,_ . .. ~·1;1'. '. , ... . I;, I. • .. ~ --.i.,.: ~ .: ................... #. I .. .. " • I ,.. - · -- · ---- - · - • • • . . .. • ... .. .. .. • ... • • ~ ; .. , .. .. - - • .. ... - ...... ,,,_ ... .. .. ..... ,,.. ... """ 1.-~ ;• ... . . 2 §. UBC $m9king policx . Copies of UBC's present policy were distributed to the ·committee. Karen added that the Vancouver City Council was awaiting the final wording of the~r proposal. The · subcommittee of the Un~versity Health and Safety Committee thought that UBC would adopt Vancouver's policy because that is what th .ey had done in the past and because · of the geographical location. Karen agreed to . keep the committee informed of changes to the UBC policy. (Karen) 6. Heat for Room 21 A Fed~ral Pioneer heater, affectionately named "Lolan, has - been - installe .d · in the southeast wall of Room 21. Al though · that corner of the room is comfortable for · those who stand in front of the _new machine, _the heater is not . adequate ·for . .the entire space where ~eopl~ have to work~ It -was suggested that a carpet and . temporary · wall a·round the desked ·portion ,,..: _ · - o·f the room may_ help to contain the heat. . . · ··· ·· .. (Information) ~- 7. Damp mopping _in th~ library I I At the time of this meeting, there had been regarding the damp mopping. Shirley told us had phoned Physical Plant to complain about the floors were mopped the next day. 8. A9cident investigations no response that when FEPA the conditions, (Information) · The victim of the foot driven stapler incident iecommended an adjustable bar be placed on the stapler to prevent a _repeat of the accident. Nadine gave the recommendation to .· the department head. (Nadine) As a result of last month's recornmendationi, Mr. Black from _ Physical Plant explained that each socket is numbered to -·· correspond with the appropriate fuse. When he realized that our sockets were not numbered he agreed to have that · corrected. He added that the wall-switch could be installed after a written order was received. Karen is to see Ann · Turner about this. (Karen) 9. CBC sick build~ng programme Karen told the committee that she wrote to CBC for more · information but no answer has been received. (Karen) 10. Men's sickroom ·when Karen asked members of the University Health and Safety committee about a University policy _ regarding sickr9oms, they stated they were unaware of a policy or such facilities. Dr. Greene agreed to check into this matter. Karen will relay information as it is given to her. Bob .. . ... . . ' . -• - . · 1 _, .. . •, . . ; ... ·.,. . ' ' - ' J • ' -· - / :. stated that a first aid room may be a reasonable alternative. · . (Karen) 11. , BrokeB cei .ling glass 3 Bob MacDonq.ld told Karen that a work ord er been subm-i tted · to repair the front entrance but no date ha d been given for its completion. B. NEW BUSINESS 1. Locked doors on the fourth floor Shirley presented the committee with the detail~ of the frustrating battle of locked doors on the fourth floor. Physical Plant insists the doors .be locked for security reasons; the Fire Department wants them -closedr not propped open, but is not primarily concerned about .security: workers · without keys and clients want access to the offices; workers fear they may be trapped if they enter · the stairwell and find it blocked. The frustration is compounded not only because of irate people or because no authority will listen without sending the fourth floor people into a ·circuitous route without resolve, but because no one knows who has the authority to order the doors locked at all times. Although Physical Plant claims they are concerned about security, they suggested that a possible solution was to have the locks removed! At present, Shirley is waiting for Mr. Haller to return her calls from April 2. The Fire Department recommended that Shirley write to Dennis Haller and forward copies of the correspondence to The Fire Department and the Occupational Health and - Safety Officer. Nadine suggested that the tenants of ·that floor reach an · agreement about security and locking up procedures, put "Do not lock" stickers on the doors, and requisition keys. Shirley will speak with the tenants. (Shirley) 2. CPR course Patricia Baron told Karen that she had arranged for approximately 60 people to take the CPR course in the next few months. Those not contacted recently are still on the list for the September course. (Information}. C. OTijER BUSINESS The committee re-assembled to inspect the third floor~ . ,.: ...... * *R* · (C) . CANAD! AN UNI VERSI T·Y EMPLOYEE.S CAMPUS MAIL 1 Marc ,h 11, 1986 AP t '71986 • E:tvlP.~GYE 11 .. LPC Safety Committee Branko Blazicevic *R* Liora Gelbart Shirley Graystone Bob Jemison * Deborah Lagueux * Shirley Marcus Betty Misewich Miriam Nechemia .(C) Nadine Schultz Baldwin Karen Shaw Cat. Records Cat. Products Biosciences Data Audio-Visual Knowledge Network Human Settlement Cat. Records FEPA · Serials Cat. Records indicates absence at.meeting indicates absence with regrets indicates Chairperson Minutes of Tuesday, March 11, 1986, Room 221 t S i l(@eUt11 - 4995 4192 3487 4775 224-6511 5254 2f49 5002 5038 5478 Karen announced that Liora . sent her regrets as she was on holidays. There were no minutes from the February meeting. Instead of a regular -business meeting, Capt. Richard Lawrie from the UEL Fire Department reviewed the requirements for our Fire Safety Plan. A. BUSINESS ARISING FROM THE MINUTES OF THE LAST MEETING 1. Book truck catalogues Karen reported that although Liora had searched catalogues for book trucks with rubber bumpers, it seemed no company had them for ·. sale. Nadine pointed out that trucks are usually ordered through Catalogue Products. She rec6mrnende~ that Mr. Watson be asked to order sturdier trucks. (Information) 2. Washroom doors Karen relayed that there had been no action -from Physical Plant regarding the first floor ladies' room doors. This item will remain on the agenda. (Karen) ·- . : / - 2 ' 3. CPR course Nadine told the committee that · Patricia Baron . had issued a memo to the library staff stating the present course was fully booked. The list of interested people had been · forwarded to the Librarian's office who would contac .t them about spring sessions. (Information) 4. Air quality study The committee understood that the inspection of air conducted by an independent company had been completed. Further, we understood that we would be given a copy of that report. Since we have beard nothing, Karen will request . a copy of the report from Mr. Lang. When the committee -h~s reviewed the document, i -t will be circulated with th~ mi nut es. (Karen) · ·5. Fire safety plan I Nadine announced that she and Karen were to meet later in the week· to review the fire department's reguirem -ents. They would begin by comparing our present fire safety plan with that of the Main Library. · (Nadine) 6. Drapes Karen told the committee that the drapes in the second floor coffee room had been hemmed but not those by the Asian Studies unit. Both seemed to have been cleaned recently. She found a reguistion for the hemming of the coffee room curtains only. There was no record that the drapes had been cleaned. Karen will ask Bob MacDonald about the cleaning, · additional hemming, and for copies of all requisitions that the safety committee initiates. (Karen) 7. No smoking signs Karen recounted that · the signs posted in the elevators were taken down shortly ifter they were posted. Committee me~bers made the following suggestions: - Install permanent signs. - Install s·moke detectors. Install alarms and/or sprinklers. - Bring this matter to the attention of the fire marshall. Karen told the committee that the University Health and Safety Committee had appointed a sub-committee to investigate the smoking policy on ca~pus. They were waiti~g to hear Vancouver city's decisions regarding smoking in public buildings. Karen will keep the LPC safety·committee informed about the policy and any changes. (Kar~n) -- ' -· .... --- 3 8. Book truck maintenance progra~ Members of the committee recommended that one person from each division, perhaps the division head, should periodically investigate their book -trucks to ensure they are in good repair. Because trucks move from one division to another, keeping inspection records can be difficult. The committee understood that each division has a copy of a truck list which is coordinated by Erik de Bruijn. During division inspections, this committee will ch~ck that a maintenance procedure is be ·ing carried out. (Information.) 9. Trienniel review The committee reviewed Branko's report before he asked for additions and corrections. They were impressed with his thorough investigation and presentation. Copies of the report will accompany the minutes of those not present at the meeting. {.Information) 10. Heat for Room 21 Room 21 is still without heat. Karen will ask Bob MacDonald about the delay and pursue the work order. Karen referred to the fallowing clauses of the . Factory Act of the Occupatioi;-ial Environment Regulations: 8.003 "Effective provision shall be made for securin .g and maintaining a reasonable temperature in each office or shop tt • • • 8.004 "In every office and shop in which a substantial portion of the work is done, a temperature of not less than 70° F, measured at 5 feet from the floor, shall be considered a reasonable temperature to maintain while the work is going _ on, unless authorized otherwise by an Inspector in writing." She felt this regulation is being violated and added that although working in conditions les .s ~han ideal for an hour or so may be tolerable, perhaps reasonable, putting ·up with temperatures less than 65° F for months, with days at less than 60° F, is beyond reason! (Karen) ·· 11. Floor 2 inspection update Karen relayed that Ann Turner is preparing a written report as a result of our inspection. With the exception of the raised outlets, our recommendations have been completed. ·Nadine told the committee that the outlets could be altered by requisitioning a work order. (Information) . • 12. Film reeorts ·' Karen distributed reviews of the 3 office safety films the commi tte .e had seen in February. She added that the University Health and Safety Committee had sent her and the chairman of that committee to a session to review 17 American and British safety films. Upon their recommendation, the University has purchased Back Fire which illustrates correct lifting procedures, posture, etc . , to prevent back problems. Karen recommended 2 more films for scrutiny: To See Anot~er Day which takes a serious look at office safety, and The Risk Takers which emphasizes healthy safety attitudes. These last two films will be reviewed by the campus committee. Co~ies of her report were circulated to the committee. Additional copies are available from Karen. (Information) B. NEW BUSINEs ·s 1. $ugge$tion Box I ... Branko presented us with 7 written complaints . about the dust and one concerning the washrooms. Nadine will forward the . signed complaints · to Bob MacDonald for serious Gbnsideration. Karen reported the dust balls ··floor was last ounces). - that dry mopping once a month accounts for and other intolerable conditions. When the swept, the dust weighed 140 grams (nearly 5 When some members suggested that a vaccum was available for our use, they were reminded that this task does not fall ·within our job descriptions and would jeopardize the work of others. Because the conditions are especially bad in the basement - ·. and on floors 1, 2 & 4, the committee iecommended that the department heads send a memo to Physical Plant to have damp ·mopping done at least once a month. Nadine will ask Bob MacDonald to issue that memo on behalf of the library _portion of LPC. (Nadine) __ 2. Acc~dent re12or:ts . ·Nadine presented 2 accident reports to the committee. ·The first involved a lady receiving slight burns from a frayed cord on a kettle in the coffee room. Branko and Karen made an initial investigation at the time of the incident. As a result, Ann Turner issued a memo outlining the correct handling of electrical equipment and the necessity to report "near misses". Branko repaired the cord. Because the accident victim narrowly escaped electrocution, Karen will write Physical Plant requesting that the fuse box be labelled ·in a manner that we can readily understand to . enable us to stop the current. The committee recommended that a wall-switch with a light be installed in the coffee room. (Karen) · \. . . .:. .... 5 The second accident occured when one's hand was stapled by a foot driven stapler. Nadine will investigate this and report back. ! (Nadine) Nadine stressed the necessity of reporting ALL accidents immediately. Not only would this protect people, provide · records and ensure safe conditions, but it would prevent the- university and departments from heavy fines. (Information) 3. CBC's :erogramme on "Sick The committee discussed the programme from The Journal regarding "sick buildings'' oi "closed building syndrome". -Although the programme ·offe~ed no solutions, the committee thought it was worth .further investigation. Karen will write to CBC for more information. When ( and if) both parts of the programm .e are available, Nadine suggested arrangements be made with Audio-Visual Services to present the videos during lunch hour sessions. When Betty stressed the importance of proper maintenance, ~adine announced that the air conditioning filters were changed in February. Nadine presented an article from The Harvard Medical School Health Letter, V.10, no.1_1, September 1985 which dealt with the same topic. Copies will be attached to the minutes. (Karen) 4. Pamphlet folder Nadine announced that she had started a parnplet folder on safety. To date there was material regarding CPR and safety courses offered through Douglas College. It would be available to interested people. (Information) 5. Men's sick room ' When Karen inquired if there was space where a sick room for ·men could be made in LPC, no one was aware of unused space. ·since this has implications which would affect the entire campus, Karen was instructed to ask the University Health and Safety Committee about university practice. The committee questioned if the Labour code had provisions concerning such facilities. (Karen) 6. Front entrance · Recently twq ceiling windows in the f~ont entrance were broken~ Karen expects an answer from Bob MacDonald about the cause of the damage and the estimated date of repair • . (Karen) C. OTHER BUSINESS 1. Smoking in private offices ' When one member asked for advice about dealing with smoke from a private office circulati.ng to the rest of the floor, perhaps to the building, the committee made the following recommendations: - wait for Vancouver city's decision about their smoking pol icy •. - ask for additional ventilation. Karen will distribute copies of UBC's present smoking policy. {Karen) 2. Jammed toilet valves .. 6 LPC has a history of having jammed toilet valves resulting in water constantly flushing for hours, even days. When the valves jam, one should call Physical Plant Trouble Calls at 2·173. (Information) 3. Third Floor Update Bob reported that the 1 i ght switch was fixed in ·the workshop. · He outlined problems of the air conditioner in the print darkroom. It seems the unit frosts up like a refrigerator ·· and blocks the intake. When the ice melts, the tiles bend and water pours into the room. He has been told the problem can not be solved. As a result, those in the area have slipped back a tile to watch . for frost build up and unplug t ·he unit when a problem approaches. .., (Information) 4. Ins2ection of the third floor The committee will inspect the third floor after their next meeting, April 8th. · (Information) ·5. Fire extingu~shers When members asked when we would be given demonstrations for fire extinguishers, Nadine answered that the fire department wo-uld make the arrangements on.ce our fire safe ·~y plan was .pccepted. .NEXT MEET I NG · Tuesday, April 8, 1986, 2 p.m., Room 221. ... .. • ,, . -· · (Information) -- . ... ; ".. LIBRARY PROCESSING CENTRE SAFETY COMMITTEE REPORT FEBRUARY 1986 } By Branko Blazicevic . This report has been prepared in order · to .·summmarize some of th~ activities of the LPC Safety Committee in the last three years. We hope that -· by emphasizing the most important past issues, the LPC occupants will have a better understanding of potential safety problems involved and attempted solutions to solve these problems. . • The Committee ·spent a great deal of time and effort in . · fact-findirig, by conducting safety inspections, and trying to inform and educate the · occupants of the building about workplace hazards. 1 The concerned occupants' complaints, with regard to ~nhealthy workplaci environments, ·were channeled by the Committee to the authorities concerned. Their acknowledgement of problems in the LPC building was painstakingly slow in coming. However, the active participation and feed-back on the part of the occupants, and also the persistence . of the Committe 1e' s secretary, resulted in the eventual recognition and veracity of many of the Committee's submissions. Committee tepresentation from floors 3 and 4 has been inadequate in the past and has ,fluctuated oue to the . heterogeneity of the tenants. It is only lately that it has stabilized. · The Committee's . experience . widened as members from the upper floors presented problems unique to their working environments. Constant complaints against cigarette fumes led the Committee to recommend designated smoking areas (staff rooms) and posting "No Smoking" signs in washrooms and elevators. - Twice we have received complaints on the intrusion of fleas and silverfish and, in both cases, the proble~ was successfully resolved. During the past three years the LPC building has been · inspected by a number of outside consultants. Most of these insp~J:t :~·ons were conducted upon request from the Committee as a result of occupants' complaints dealing with air circulation and heating. ., 2 Inspectors from Workers' Compensation Board; from the Ministry of Labour - Occupational Environment Branch; and the engineers and technicians ·from the UBC p·hys ·ical Plant, responded to repetitive complaints, trying to find proper solutions. They carried out various tests, collected valuable data, and applied re~ults of that data to partially solve some of the problems. The inspections were also useful in revealing other important is -sues that the Comrni ttee had not been aware of. The outcome .of the _inspections was in many - ways ed~cational, both to the Committee and to the occupants of the building, enabling them to better understand the forces at work in an office air conditioning environment. Although the inspectors . could not produde the results _. that would radically change the unfavourable conditions and completely satisfy the building's tenants, they were remarkably helpful in deepening occupants' aware ·ness of the complexities involved, and gave them a better understanding of factors contributing to negative environment conditions inside the building. One of th .e most common complaints, cold air drafts, has .been handled in a multitude of ways. It was the subject which kept coming on the Gommittee's agenda year after year. The complaints were more nu~erous during the change of .outsid~ temperature, discrediting air conditioning system . adaptability to respond to changes of weather. The enforcement of unobstructed ceiling diffusers had been eventually abandoned, and the occupants were allowed tape off vents above one's workplace, in cases where one could not stand the draft. Judging by the decline in draft complaints, this was the right step th?t partially alleviated t~e problem. Temperature, excessive heat or excessive cold, had usually been solved -by phoning the Physical Plant desk to ·send someone . to readjust the thermostat. Such action would . occasionally disrupt other air difffusers, creating . secondary drafts. This in turn would launch a second phorie . call to Physical Plant and another mark down of LPC popularity by the technician on duty. ·It seems the occupants eventually realized that the deficiencies of the LPC air conditioning system could be improved by adjustment to a degree, but beyond that any further attempt at adjustment of the system created .more harm tha~ good • . ... ;; -. ··:th·e· alternative - open windows - has been ruled out as _too ~ostly a venture and because of the counter~ffect it would have on the air conditioni _ng system. to - ,. - . ' 3 Although the majority of occupants' complaints during the last three years were related to the building working environment, the lack of stati~tically proven data and proper methodology, prevented the Committee from evaluating and acting upon such complaints. A fact-find survey, in the · form of a questionnaire, could ~perhaps be the missing link which would confirm or disprove the extent of occupants t discomfort .• . . The "Sealed Office Syndrome~ remains one of the most persistent of health complaints in the LPC. On several occasions _paint and spray polluted the air in the building. ·occupants were reminded that no spraying of any kind is permitted inside the building. In future, painting is to be done with an odorless paint variety. Health related complaints ranged from h,eadache, respiratory s·ystem and eye irritation to drowsiness, stuffiness and stiffness. An increased intake of fresh air by the air conditioning system helped to combat pollutants and recycle stale air. Perhaps, the earlier limited supply of fresh air contributed to some of the air related problems. The increasing pressure · efficiency and assembly line environment, may also have contributed to the complaints of discomfort. Incorrect lighting, as a source of potenti .al eye strain discomfort for VDT operators has been somewhat lessened by . the introduction of detachable keyboards, subdu~d light sources and, more recently, the UV 400 eyegl.as .ses being : tested. Po.sture adjust~ble VDT chairs, when properly adjusted, also help relieve some of the discomfort when one is subjected to sit behind a VDT for a long period of time. In many cases lack of funds has made it difficult ·to make meaningful changes-as recommended by the Committee. Even some pressing issues have been kept on hold for months before · necessary funds . could be secured. ' Owing to its role as a purely recommendatory body~ the Committee's potential for effective change is limited, and thus it faces a constant uphill battle. The realization of this fact has perhaps contributed to the close cooperation among Committee members and has resulted in the Committee's modest accomplishments. Although the Committee members have not always found it possible to find adequate solutions, the members came away from the discussions at the meetings with a much deeper understanding of the complex is .sues we ha .d to address. _, -December 10, 1985 • • (b~~W7~rnl i~j p, . 41986 ~\ • LPC Safety Committee Branko Blazicevic * Liora Gelbart Shirley Graystone *R* Bob Jemison * Deborah Lagueux * Shirley Marcus Betty Misewich Miriam Nechemia Karen Shaw Ann Turner (chair) • Cat. Records Cat. Products Biosciences Data Audio-Visual Knowledge Network Human Settlement Cat. Records FEPA Cat. Records Cat. Records * indicates absence at meeting *R* indicates absence with regrets Minutes of Tuesday, December 10, 1985, · Room 221 Adoption of the minutes · 41 The minutes were declared adopted as circulated. 4995 4192 3487 4775 224-6511 5254 2 ·149 5002 5478 3510 A. BUSINESS ARISING FROM THE MINUTES OF THE LAST MEETING 1. CPR Because the interest · in learning CPR was overwhelming the original offer was modified to include one person from each Departmental/Area/Building safety committee. We are waiting for an answer regarding time for those who are willing to pay for the course themselves. 2. Air Quality · 1 There has been no change in the quality of air since Mr. _°Lang inspected our building. Of our 8 requests~ · only the one measuring the temperature and humidity in the Biosciences and Sl~vic Units was carried out. That test showed the temperature hovering near 20° C while the humidity steadily declined from 40% to 28%. We concluded that the low humidity evaporated the moisture at a rate resulting in the illusion that the temperature wa·s cold. • 2 Karen read a note from a non-smoker in LPC who was inquiring about making this a smoke-free building. Ann asked that a copy be sent to Bob MacDonald. Because the campus policy on smoking is being reviewed by UBC's Occupational Health and Safety Committee, Karen offered to relay the concerns and information between the committees. Ann confirmed that unless a conference room was reserved, non-smokers could use those spaces for their breaks. 3. Fire Safety Plan Ann announced that the f.ir -e Safety Plan was activated and ready for printing. This will be completed when the second warden is named for the fourth floor. 4. Drapes Ann explained that the filament used to hem the drapes along the west wall of the second floor had disintegrated (perhaps because of the sun). Ann announced that Bob MacDonald is making arrangem~nts with Physical Plant to have those drapes commercially hemmed~ 5. Fourth.Floor Doors and Computer Shirley Graystone told us that she had no answer from Physical Plant about the doors since Mr. Meisl's visit in Octo ·ber. Shirley related an incident from November 18 when their computer overheated. Although it took an hour for her to reach Trouble Calls, and, although the heat triggered an alarm in the power house, Physical Pl .~nt answered only today (December 10). When she spoke with Bob Black about the delay, he insisted that _ there was · "no -t enough staff". Shirley explained that the problem turned out to be a damaged fan belt. The committee agreed that such a problem should not have to wait such a period of ·time for attention or repair. Perhaps spare parts could be stored close at hand? + Shirley will write to Dennis Haller about the matter and send a copy of ·the correspondence to Bob Black. 6. No Smoking Signs The committee will ask Bob Jemison to price anodized aluminum signs for the next m~eting. 7. Truck Maintenance When Ann discussed truck maintenance with Bob MacDonald, .he recommended that W-D-40 be used on problem wheels. ., _ ... / - 8. Washroom Floors Ann reported that since she spoke with Bob MacDonald about the floors they have been washed. Karen understood that the task was no longer part of our regular janitorial service but considered extra work. Because it is no longer on our · janitor's time sheet, he must be taken .off "The Program" to do this work. Shirley pointed out that the ·conditions on the Fourth Floor were bad too. Those who work there have been unable to get the regular floors washed. Dust is blowing around. 3 Other parts of LPC have complained about dirty floors, salt, etc. Ann emphasized the importanc ·e of sending all complaints through Bob MacDonald's receptionist, Sue Ziggiotti. · 9. Lights Ann relayed that the lights in the northeast corner of the second floor are probably security lights. · 1 O ·• Humidifiers Branko will examine the humidifier in the English Language unit and set it up in the Slavic unit for a while. Ann stated that the machine could be moved as the nec~ssity arose. We were reminded that one report stated we had adequate humidity. When Betty agreed that it may be adequate for an ordinary office but not where masses of paper were stored or cortstantly movi~ ., Karen referred to a report dealing with design criteria for libraries and museums. "Relative humidity is held below 55% rh. Room temperatures are held within the 68° to 72° F (20°~0 22.2° C) range." "Archival libraries and museu~s should have 85% NBS air filtration, a relative humidity of 35% r~ for books, and temperatures of 55 to 65° F (12 to 18.3° C) in book stacks and 68° F (20° C) in the reading room •••• " "Art stor ·age areas are often maintained at 65 to 72° F .(18.3 to 22.2° C), or lower, and 50% rh (~ 2%). Stuffed fur- bearing anim~ls should be stored at about 40 to 50° F (4.4 to 10° C) and 50% rh for maximum preservation~ fossils and old bones will keep better at higher humidities." "One will reach the desiccation point for microfilms and magnetic ·tapes if the relative humidity is allowed to drop below 37% rh. This then becomes the . lower 1 imi t for relative humidity in libraries, with the optimum humidity just above this point to minimize paper deterioration due to humidity." - 4 The report indicated that people may fe~l pleasantly comfortable at about 68v F (20° C) with humidity at 50% r.h. + Karen will send a copy of this report to Mr. Lang. 1 _ 1 • Mai 1 Bags I When Karen and Joyce Davidson discussed the matter of the passageway between the southwest stairwell and exit being blocked with mail bags, Joyce agreed to monitor the times of arrival and removal of the bags. She agreed to keep the area clear. When Karen suggested that the area be taped off as WCB recommended, Joyce replied that if those who delivered the mail were not .concerned about keeping the passage clear in the first place, they wouldn't pay ·attention to the tape .either • . B. NEW BUSINESS 1. Accident inve~tigation Betty reported that she and Karen investigated an accident where one person received a giant splinter through the finger. When they went to the site they discovered portions of the stairwell railings had rough and loose pieces of wood despite recent sanding and oiling. In some cases the wood was damaged from saws or moving cables. Karen mentioned that someone tried to remove the splinter with the tweezers in the first aid box. Because those tweezers did not function, Karen recommended that they be replaced and needles for removing slivers be added to the kit. Ann agreed to replace the tweezers but ,said : .~·:_~·· :,y,.. · ,.·;_:,:_. . . ·'.;_ needles were not standard equipme ~nt for first aid kits. ~. Ann and Branko pointed out that for an injury the size of / . the one reported no one should take chances at removing such a large and shattered splinter but should . go immediately to the Emergency Ward • . · 2. Visor A yello ·w eye ·shade from Ly ·nn Copeland was presented t .o the · committee. It cuts dow·n overhead glare while working at the terminals. Karen will place it beside the first aid kit on the second floor for anyone to use. Comments are welcome. 3. Basement secur ·ity Because ~f isolation, poor communication and recent thefts> there has been concern for those who work in the basement. The committee discussed several solutions, all unsatisfactory. Ann recommended that the doors be kept locked if the workers feel frightened • • 'l -~· 4. First Aid Kits Karen inquired whether there was a first aid kit designed especially for those working in graphics studios or with power tools. . + Karen will inquire at the Library's main office and the Occupational Health and Safety Office and report back. · 5. Annua·l Review + Branko offered to review the work of the committee and give a report. Karen w~ll supply him with the documents. 6. Safety Inspection On the 19th of November, Ann, Bob, Branko and Karen inspected the LPC basement. Ann has requested ' additional heat for Room 21 which is extremely cold, (usually 66~ often 59-62° F). She will speak with Don Dennis and Bob MacDonald about having the blue crate removed from the southwest corner. Karen will ask Sue Ziggiotti to notify Physical Plant about: a) replacing the cover over the emergency light near the southwest stairwell. b) replacing the light cover at the north entrance to the base ·ment. c) removing the leaves from the same entrance. d) cleaning and sealing the telephone door in the north elevator. Our compliments to the keepers of Room 40. The industrial shelving was especially neat! While we discussed the safety aspects of closed in or open ·bases of stairs, Branko found a stolen wallet stashed underneath the · stairs. It was returned to its owner. This incident raised many comments and questions. The committee is aware of procedures in reporting a theft but disappointed that incidents of thefts · . ·,_ or recovery are not reported throughout the building. When the thefts are reported to Traffic & Security we understand they are not interested and the RCMP are too busy to investigate. The committee would like each theft and recovery noted in the minutes. + Karen will provide a list of people who should be notified in such a crisis. This list will be made available to committee members, department heads, etc. in LPC. The procedure for notification will be worked out later. 7. Next Inspection • The committee agreed to meet December 17th at 2 p.m. to inspect Floor 2. NEXT MEl~TING Tuesday, January 14, 1986, 2:00, Room 221.1986 LPC SAFETY COMMITTEE MEETINGS All meetings will be held on the second Tuesday of each month at£ p.m. in Room 221 (southeast corner of Floor 2). Members will .be notified of schedule changes. J ·anuary 1 ·4 February 11 March 11 April 8. May 13 June 19 July · 8 August 12 Septembe ·r 9 . . October 14 ** May change because of statutory holiday** November 11 **May .change because of statutory -holiday** Decem.ber 9 Please notify Karen at 5478 if you are unable to attend the meetings. /November 19, 1985 • • LPC Safety Committee · Branko Blazicevic Liora Gelbart Shirley Graystone Bob Jemison * Deborah Lagueux * Shirl~y Marcus Betty Misewich *R* Miriam Nechemia Karen Shaw Ann Turner (chair) • • Cat. Records Cat. Products Biosciences Data Audio-Visual Knowledge Network Human Settlement Cat. Records FEPA Cat. Records . Cat. Records * indicates absence at meeting *R* indicates absence with regrets Minutes of ·Tuesday,. November 1 9, 1985, Room 221 I Adoption of the minutes The minutes were declared adopted as tirculated. 4995 4192 3487 4775 224-6511 5254 2149 5002 5478 3510 A. BUSINESS ARISING FROM THE MINUTES OF THE LAST MEETING 1. CPR l Karen announced that 72 people had . signed up for the course. The initial offer was made with the understanding that "The Occupational Health and Safety Program will be happy to reimburse any individual who successfully completes this ·course." Recent controversy has arisen about authorities, funds, quotas, etc. + Bcib MacDonald will let Karen know what the Library Administration decides. 2. Physical Plant Communications C I Earlier . this morning, Ann and Karen accompanied Mr. M. R. Lang as he investigated t~e trouble spots in our -air conditioning system as outlined in June correspondence. 2 He committed himself to the following: a) Investigate re-positioning the duct iQ . the second floor coffee room (Room 238) to above the smdking area. If that proved satisfactory, closing the return vents or replacing the grates with ceil~ng tiles wbuld be unne~essary. He mentioned that an electrostatic air cleaner may be worth considering. b) Inform Karen where the vent near the vending machines le ·d. c) Investiga·te the supply boots as outlined. d) Clean the exhaust fan in Room 237. e) ·1nvestigate adjusting the dampers immediately close~t to the windows to reduce the velocity of air. He cautioned us that closing those dampers would increase the ·v·eloc i ty elsewhere perhaps producing a. more uncomfortable situ~tion. f) Take a reading of air within 3-4 weeks. This will involve checking the quantity of fresh air being broug~t . in. g) Find out what time our air conditioning system comes up. h) Arrange for a seven day test of heat and humidity in the Biosciences and Slavic uni ts • . He· understood there were no minimum humidity standards for offices. · .. When Karen aske ·d if the temperature settings could tle placed closer together to avoid the sensations of being cold and that the thermostats be set to "ON" instead of "AUTO", he explained that the thermostats had been set and locked. He stressed that as long as keys were in tQe building, Physical Plant would not constantly come to set what we could re-set. If we insisted ~n having Physical Plant adjust them to our satisfaction, the alternative would be . to re-key each thermostat and bill LPC for that service. He asked that we consider the · cost and surrender the mysterious keys. ,. . . When ~sked about the spraying in the welding booth, he said it had stopped. That booth was not designe ·d for aerosols. He explained that because a positive pressure is maintained in .the building, fumes in the proper spray booth should exit to the negative ·pre~sure area (outside). Karen asked him for a copy of the plans indicating which vents were used for supply, return or "cosmetic" purposes. 3. Fire Safety Plan Ann reported that Shirley Marcus from Centre for Human Settlement had volunteered to be a warden for the north side of the fourth floor. Bob MacDonald is seeking someone from Knowledge .Network to monitor the south side. Karen relayed · that Captain Lawrie was in a position to issue an order if this information is not supplied. Shirley told us that Forestry is vacating the fourth floor. -· .. _ b J Knowledge Network will take over their area. 4. Emergenqy Lights Karen recounted the steps Audio/Visual Services took to obtain their studio lights. · In April 1983, they approached the Fire Department for regulations. When the Fire Department said they needed the .lights, the request was forwarded to Physical Plant. After a delay and re-issuing a requisition, the . lights were installed by Physical Plant in July-August 1983. According to the minutes, Mr. Grant insisted that because they were required, the emergency light~ were not to come from Audio/Visual's regular budget. Ann advised Shirley to take t~e same steps. Bob suggested that if the Fire Department decided that the fourth floor computer room did not require such lights, domestic emergency generators were available. 5. Drape cleaning There was no record of the drapes being drycleaned, nor was there such a budget. Ann volunteered to hem the drapes in Room 238. 6. Fourth Floor Doors 3 Shirley reported that Mr. Haller sent Mr. Meisl to look at the doors on October 25. He discovered that a key had broken off inside the improperly mounted door. He stated he would report the door • . ' He agreed that it seemed unusual that the other doors were left in a locked position but propped open during week days. · Shirley is waiting for his department to report back on this. · 7. Elevators . . Karen told the committee that Ph.ysical ·Plant sent more signs . to be mounted plus a copy of the University's policy regarding smoking. It does not govern foyers and corridors. She suggested that the signs could be placed behind plexiglass. Bob added that attractive ano ·dized aluminum signs were available. 8. Accident Investigation Liora related that an individual had tried to move a heavy · truck with one hand. The angle, pressure, motion, etc., resulted in a twisted and swollen knee. Ann gave Liora another truck accident to investigate. , ' 4 The committee made the f ollowi -ng reco1nmendat ions: a) Keep a log of trucks involved in accidents by noting their numbers. · b) Have the head marker begin an instruction program for safe use of trucks. c) Begin a truck maintenance program which may include checking for balance, and wheel spacing. d) Label hard to handle trucks. e) Wheri moving a heavy truck, a person should seek assistance. + Liora will report back on . the second investigation. + Ann w'ill discuss the maintenance program with Bo-b MacDonald. 9. Air Filter · Karen read the WCB report concerning the filter submitted by Audio/Visual Services. Found were traces of aluminum, barium, calcium, copper, iron, magnesium, manganese, and zinc. (i.e. Readings between 0.008- ·0.9%, calcium at 8.3%). The following had readings of less than 0.1%: beryllium, cobalt, chromium, indium, lithium, molybdenum, nickel, antimony, selenium, and vanadium. Mr. Chessor's letter stated: "The metals of greatest concern from a health standpoint are lead and cadmium •••• In summary, the resu -lts of the · analy -sis for metals on this .dust are not at . all alarming." The r_eadings for those two elements are: cadmium -- 0.008%, lead -- 0.3%. . . Bob understood it was the original filter installed before Audio/Visual Services opened. He had no knowledge of them being changed .before this spring. 10. Fire Drills Karen . reported that -in LPC' s history no fire DRILLS had · been arranged. The alarms have always been tripped for legitimate reasons. _ The committee stresses that alarms MUST BE TAKEN SERIOUSLY! Everyone must evacuate the building at those times NO EXCEPTIONS. If the committee wants to have a drill, they wlll set it up with the Fire Department and give advance notice to those who work in dark rooms and TV studios • .r _ ,,,.,,-- - . ·' 5 11. Eye Care I When the VDT glasses were offered to Karen, she understood they were UV400 lenses. Upon further investigation she discovered ·they were Boll~ Irex lenses. Like the UV400 lenses they ·protect eyes from harmful ultra violet and infra .red rays. The difference is that Bollf Irex lenses have the protection in the colour which cannot be changed. UV400 lenses use a different material which can be ground to a prescription and/or dyed for individual requirements. Al though the tested glas -ses cut down the glare, people did not like the yellow colour. Further, they found them difficult to use when constantly referring between the screen and paper. Kare ·n announced that the "flip up" model had just arrived. They are being kept beside the Safety Suggestion Box on the second floor for anyone who would like to try them. B. NEW BUSINESS 1. Washroom Doors Liora _reported that · the doors in the first floor ladies' room would either not close or not open. Although she + reported this to the receptionist, Liora will follow up on the progress and report back. 2. Suggestion -Box a) The present .efficiency study provided no time to wet mop the washroom floors. There was concern that those ~loors must be washed frequently to maintain .hygiene standards. + Ann will discuss this with Bob MacDonald. b) There were loose tiles in the men's washroom. Branko reported that this had been fixed • . c) Many lights in the northeast corner of the second floor were being left on all day and night. It was suggested that if the University was serious about saving money they · could begin by turning off some of the lights. Members of the committee speculated that either the lights were there for security purposes, or perhaps, the controls were hidden in the walls • . + Ann will ask Bob MacDonald about this. d) One person requested we invest in humidifiers. The dry air caused sore throats, headaches, itchy eyes, etc. We .. remembered that Betty used a humidifier until it broke. Margaret Pahr left one in the English language unit. Branko suggested that it be used where necessary. 6 . e) The janitorial service, especially _in the washrooms, has declined · to dangerous levels. We understood that one person is now doing the work which two or three others once did well. Efficiency studies allow the janitor 32 seconds to clean each washroom stall; 9 minutes to do all the other tasks in · attempt to maintain each washroom. The counters, walls, mirrors, etc. are not being washed. The paper products are not being replenished. The garbage cans are being changed every second day instead of daily. It was pointed out that our janitor works in a routin~ and organized manner but is pressured to meet time standards instead of hygiene standards. Ann asked that all related complaints be . chann~lled through _ Sue Ziggiotti. 3. Cluttered passages , t ; l I Shirley Graystone pointed out that mail bags block the doors near the _loading dock. Karen understood that WCB had regulations about clear access to exits. + Karen will ask Joyce Davidson to mark off a passage way and ensure the area is kept clear of mail bags. 4. Crates Since the last meeting, the satellite dish on the roof has been replaced by an antenna. The crew responsible for the installation left the crates in the southwest stairway. Men from Biosciences disposed of the menace. We appreciate their efforts to maintain the safety of those working here -• . 5. Paint f urnes l Shirley told us that painters were in her area for several days. The fumes not only affecte ·d .those working . in her offices but the painters had streaming , eyes. We reminded · ourselves that Physical Plant will not give advance notice of work schedules. The only consolation we had was assurances from the Occupational Health & Safety Office which said a less toxic paint will be used in future. NEXT . MEETING . Tuesday, December 1 0, 1 985, 2 :.00, Room 221 •October 8, 19-85 A.U .C .E .. /C •. l1 •. E. CAMPUS MAIL LPC Safety Committee . Branko Blazicevic Gresham Bradley Liora Gelbart *R* Shirley Graystone * Shirley Marcus *R* Betty Misewich Miriam Nechemia Karen Shaw ·Ann Turner (chair) Cat. Records · Knowledge Network Cat. Products .Biosciences Data Human Settlement Cat. Records FEPA Cat. Records ' Cat. Records * indicates absence at meeting *R* indicates absence with regrets . . Minutes of Tuesday, October 8, 1985, Room 221 I I 1 , I Adoption of the ~inutes · The minutes were declared adopted as circulated. 4995 224~651.1 4192 3487 5254 2149 5002 54.78 3510 A. BUSINESS ARISING FROM THE MI.NOTES OF THE LAST MEETING. 1. Physic .al Plant Communications ; Although Karen understood from Mr. Lang's Sept. 10th phone conversation that he would send written answers to her letters and would investjgate our air conditioning/heating system concerns in September, she received only · corresp9ndence with an explanation of the roof-top exhaust ducts. . · + Karen is to contact him to find out if there was a misunderstanding and to remind him to investigate our concerns. . . _ . ... ·-·:·· .) . . .. ·-· .. . . . .-,:, . ::. ?; .-;--~ ·_:·r -.. ~---_- ·-. • -t"' .... , : 2. Fire Safety Plan 1 Ann discussed the need of fire wardens f~r the · fourth floor with Bob MacDonald. The committee awaits his decision before · submitting .the Fir~ ~Safety Plan to the Fire Department. . i I I 2 3 Emerg ·enc .y Lights . f 9r the Compu~er Roo·m Bob MacDonald told Ann that Physical Plant should ·be contacted to install emergency iighting in th~ fourth floor computer roome Because the person who was directly involved when Audio/Visual Services received their emergency lighting + is no longer on campus, Karen is . researching the steps taken and will report on this in November. 4. Curtains At the time Liora spoke with Bob Black about the LPC curtains, he said: a) Although LPC is 6 years old, it i -s still consi .dered a new building. _ b) . There is no budget for .cleaning the ·· ..c.:tir 'tain .s. When Liora checked with the first floor receptionist she found that the records go back for only one year. During that time there is no record for such dry cleaning. Those . from the rest of the building agreed the . curtains have had no attention since they've moved in. · : · · Branko recalled that the committee previously regue -sted that the curtains be dry cleaned. Some committee members -·:.r ·emembered that those in the second floor. coffee room had ~een removed for that ·purpo~e. ~h9se drapes are in bad need of hemming now. + At the November meeting Ka-ren is to let the c _ommittee know: a) .the date of and response to -our ·reque ·st -that ·all the -curtains be dry cleaned. b) the date the coffee .room curtains were cleaned .• c) steps taken to hem those drape~. , When one committee member suggested that the drapes be ·vacuumed to remove the dust, Ann reminded us · that we do have a vacuum cleaner. · No decision was made concerning whose job description covered this task. 5. lnspections I .. . l{aren distributed l ·ists of thi commit tee's inspect ions ·. Liora c·on.f'frm ·ea that . t .he first floor ·was inspected · earI .y· in ., 1984. The committee agieed to inspect Rooms 21 + 40 ana .the -corridors of the basement :after the November ~eetirig, then the second · floor after the December meeting. l ! I t I f . l ? l ! f ' ! i . t ( I I I I i I I t t i . f • ... f . ! ,, ' l • ... t I I l t . . . 3 ' Liora reported that, with the exception of the southeast f1re ·door, all items needing attention 6f the f ourth floor had been looked. after . Karen responded that Bob Black had agreed to investigate and repair the improperly mounted +door.This will be confirmed at the next meeting o Miriam announced that the fridges were now clean. Concerning the locked doors on the fourth floor -- Ann said she advised Shirley Graystone to write to Dennis Haller. 6. Investigation Reports . ), .. Because there were questions regarding the WCB's Employer's report of injury or industrial disease (known also as . WCB's "Form 7's") and UBC's investigation report forms, Karen consulted with Dr. Greene and other departments wi~hin LPC • . a) Form 7' s: i) The Library portion of LPC will submit the reports to Erik de Bruijn who will forward copies to the · Occupational Health and Safety Office. ii) All other departments which work for . UBC must submit the WCB Form 7's directly to the Health and Safety Director (no longer to Personnel Services). *** Note the new address: Dr. Wayne Greene Occupational Health and Safety Office Room 209 Old Administration Building iii) rhe United Nations and -Knoiledge Network .are not . employed by UBC. They have ~separate insurance policies and would submit their accident reports to their employers, not to Dr. Greene's -Office. b) Accident Investigation Reports: Dr. Greene said that because LPC is , a UBC building, any ace ident which occured here, . no matter who was involved, must be investigated by our committee and an investigation report filed in his office • . -- .,. .. ·t . . . . : . ·7 Eleva ·tors . • ,', , :. ,«"-;.(':-: -:= F .. I:··-. _... .. • - a ·~ • . • ' . ..,. ( • ....:-. : :i"• .. .. ,;,. ..... The committee noted that although Physical Plant installed "No smoking signs" one day! the signs were destroyed the . next day • . When Branko suggested that signs be securely fastened at the . entrance to the bujlding, Ann ·pointed out that although UBC had a policy about no smoking in the - elevators ., she was unawar~ of a policy regarding foyers and corridors. · + Karen is to request that Physical · Plant install more permanent signs in the elevators and inquire about policies in corridors, etc. j I l l . 1 r i t l 1 I I I i l . l I ) . . • .. .. / • -·"'141·--..t:~~ ' ' •• 4 ... ', 8. Emergency _ Light Tests l t I . Before referring to correspondence from Reg Service from · Physical · Plant, Karen told the committee thaf in a phone conversation he said the testing for our type of lights must be done every three -months, not annually , as stated in his lettere He explained too, that it would be impractical for them to give us advance warning of the tests. Instead, he ·outlined the procedure in writing. Highlights of his September 25th letter are: ; "... from a design an .d operation viewpoint, .the building emergency lighting system is completely divorced from the fire alarm system. The only common mode fault which would initiate both systems would be in the event of a fire resulting in loss of boilding elec -tr ical ·power, in which case both · fire ;:.-alarm a·n.d · · emergency 1 ight ing would opera .te. In order to alleviate the concerns of building occupants, the following information is provided ·: - .In thos .e buildings which have battery operated . emergency lighting systems (LPC), the -batteries a~e discharge tested annually during which time the direc .t current illuminated lights will operate .together with the normal room -and .hall lights. The duration of the test for emergency lighting is a minimum of 30 minutes for a low rise building (<120 ft.) and 2 ho~rs for a high rise building (>120 ft.)." . + .. Copies of the lette ,r wil .l be distribut ·e .. d to committee members. · ,, · B; NEW BUS.I NESS 1 • Acc.ident Report Ann told the committee there had been an accident in Catalogue Products on October 1st. She gave a copy of the Form 7 ·report to Liora to investigate with Nick Omel_usi ~. ·. + Liora will present ·the ·-investigation re -por ·t in November · • .. 2. Air .Fii .t 'e·rs . .. ; - ... , "!""'. .. - :.. . .... . . . The committee noticed that many of the air conditioning filters had been .replaced in September. According to the person who . was doing the work, it had been a year and a half (February 1984) since he had made the ·changes. This time · around he was changing only those which - were exceptionally ,:_dirty. · · • > • l . . • .. . .. •. ' .... • - , 3. Fire Drills ·Karen pointed out that those working in dark rooms and making live TV programs would appreciate a~va : ce notice of fire drills. Gresham said that his department in IRC is given .advance notice. + . ! · .. : ~ Karen is to notify the Fire Department about this. 4. Fumes On Thursday, September 19th, several people from Serials reported foul odours. Two people had been suffering headaches all week. The complaint was relayed to Dennis Haller who came immediately e When he arrived he said he could smell nothing although everyone else insisted th,ere was an odour. He agreed to send someone to check on t~e heating as there were complaints that it was warm and stuffy as well. . . On Monday, September 30th, Rooms 411 and 412 were subjected to obnoxious fumes which forced one person to go home ill. (One symptom was a severe headache~) Eventually the odours spread throughout the entire floor. Gresham Bradley presented the committee with a brief account of h.is • experience. Along with Mr. Lang, he conducted an inspection and confirmed that the source of the odour was from a spray hood in Room 340 of the Audio/Visual Services. This room is directly underneath the two rooms immediately affected. They discovered that the spray hood is vented into -the exterior siding . Also discovered were a number of unsealed conduits and air-return vents. ' Amon~ the recommendations made by Mr. Bradley were that the D <. .. ,· spray hood be · vented to the roof, not the side of the building and t -ha t spraying be ceased u.nti 1 the situation is · I resolved. He added that headaches, .blocked sinuses and inner ear-aches have been prevalent in his office areas. It . was pointed out that these Knowledge Network offices are in the southeast corner of the building, the same corner where Serials and Room 21 are located. Because of the location an -d· Gresham '.s . findings ·, ·.some_ committee _ members .~. were . suspicious that there was some connection. At Branko's recom ·mendat ion to deal directly with Deon is . Haller, - + Karen will forward a copy of the report to him . If immediate action is not taken we will proceed to further steps. I r I . . l l I f. ' . • " • ' . .,. - 6 When Karen ·suggested that this committee investigate the matter, Ann said that it had already be~n done by Gresham and Mr. Lang4P + Ann will ensure that copies of the report are given to Bob MacDonald and Ian Franks. 5. Eye Care Ann showed the committee two leaflets reg~rding · eye protection and VDT's. The B.C. Optometric Association recommended breaks from VDT's. ,__ . , } "As a general rule try to periodically shift your ,'vision to look at a distance, leave your station · l and/or attend to ·other office duties fifteen minutes during each two hour period of routine terminal operation, or ten minutes per hour during intensive work. · · This will actually increase your productivity, reduce errors, and contribute to your co~t~rt . at . the ter~inal." -Imperial Optical recommended UV lenses. One lady in Catalogue Records has a pair which she likes. The cost is .. around $70. + .Because Karen has written to both companies requesting more _ information, she will report as, the material ·is gathered. ·6. Resignation I Gresham Bradley explained that ·because ,his business ~akes . him away so often, he can no longer give time to our committee. He suggested that Deborah Lagueux, the Knowledge Network -receptionist, take his .place on the commit tee .• .. Ann . thanked him for his pa _rticipation, · especia .~,ly in the recent incident, and for finding a replacement. :. She added that she is waiting for Ian Franks to appoint a · replacement f.or Gillian Boyd from . Al)dio/Visual Service .s. · NEXT ME.ETING _.··-:'T\ie ·sday, · Novem·ber ... l ·9\;~ ::.a 98'-s -,· ,2: 00 · p. m. , ·-Room 2 21 ... ....... ·- ***NOTE*** . . The usual .meeting date has - been ·R.E~SCHEDU·LED ! ! ! ... Because November 11th is a holiday, some commi t~~e members have ·their day ·off on ·tue~day, November 12th. I ! • .. -·· ' # .. • . ' . . •. ' •Augus -t t 3,. 1985 . • • LPC Safety Committee 0 *R* Branko Blazicevic * Gillian Boyd · * Gresham Bradley . *R* Liora Gelbart Shirley Graystone *R* Shirley Marcus Betty Misewich Miriam Nechemia Karen Shaw Ann Turner (chair) * indicates absence at meeting • • Cat. Records Audio-Visual Knowledge Network Cat. Produ .cts Biosciences Data Human Settlement Cat. Records FEPA Cat. Records Cat. Records *R* indicates absence with regrets Minutes of Tuesday, September 10 , · 1985 c Room 22l Adoption of the minutes The minutes were adopted as circulated. 4995 3621 224-6511 4192 3487 5254 2149 5002 5478 3510 A. BUSINESS ARISING FROM THE MINUTES OF THE LAST MEETING. 1. Correspondence ,, 1 Karen reported that Mr. Lang phoned today in response to her letters to him and Mr. Haller. He 0ffered to send written. answers later in the month. The letter to Mr. Haller resulted from a 1984 WCB report ahd Mr. Haller's ·tour with the safety committee tot .he roof. In summary, Mr. Lang confirmed which area each exhaust duct served. Washrooms from each floor, the second floor coffee room (238), the second floor large , conference room ( 237), the fourth floor staff room (408), plus a spare duct are housed together in an aluminum box in the _north-west corner. The low flow measurement of the spare duct a~ises from pressurization of the building. There is a small~r duct in the northeast corner which leads to the fourth floor - conference room (424). Although it had a fluctuating reading from Oto 500 cfm., Mr. Lang agreed to investigate if the users had a problem with the room. 2 The letter to Mro Lang had nine requests as a result of Mr •. Chessor's May visit, plus two other requests about the air conditioning/heating system. He agreed to investigate each item this month. He seemed concerned that ~he second floor . '- ~ . coffee room was not vented to our sat1sfact1on. He stressed that as long as anyone in this building had a key to the thermostats, it was impossible to ensure that all of those fans were set to "ON". 2. Fire Safety Plan + Ann will remind Bob MacDonald that fire wardens must be .chosen for the fourth floor before the Fire Safety Plan can be submitted. / I • j ' Miriam · and Shirley di SCtJ~sed : sharing .,the responsibi 1 i'ty. They felt that som~one --from the north side of the building should be involved as well. When Shirley pointed out that her emergency duties already included shutting down the computer, she mentioned that . there was no emergency · lighting in the computer room. Although there ·is a flashlight, the · danger is compounded because one must go up some stairs to get it. Because this room is in the inner core, no natural light reaches it. Shirley .remembered asking for the emerge~cy lights. She could not recall whether it was the Fire bepartment or Physical Plant who denied the request. The committee thought the need for lights was justified and + inst ·ructed Karen to review how the third floor studio finally g,ot their 1 ights. She wi 1-1 -report back at the next -meeting. ·-Miriam said there were several other off ices on the fourth floor without natural or ~mergency lighting. She inquired if they would be investigated and equipped too. 3 ~ CPR Training . . : Karen reported that she had 1nformat1on from St. John's Ambulance, Vancouver City Cbllege and the UEL Fire Department regarding CPR courses. For a variety of reasons, Karen r·ecommended · the Fir ·e . Department's course. When they finish training ·those _from Traffic & Security and the Aquatic Centre, we will .. be considered ·first • . we ,e.xpect to be contacted wi thin -~-:the . n.ext few months. Miriam reminded us that there are two people trained in CPR and first aid on the fourth floor. In case of such emergencies the following ru')opl .e may · be called: Terri Seeley Andrea La-ng 4. Curtains 2983 4894 - CPR - - CPR · - Because Liora was unable t ·o attend this meeting, this item was tabled. 5 •. Inspect ions 3 + Karen will present a list of dates and places this committee has inspected at the the oc ·tober meeting. Betty reported on the recommendations made for the fourth . floor. Areas which still need attention are: Room 497, missing ceiling panel Rooms 436 and 436E, unstable bookcases SE corner, fire door propped open SE corner, improperly mounted door still catching on floor . . + Miriam agreed to check the fridges to determine whether they were dirty or just worn and stained. The matter of propped doors led to many questions. · 1. Whose decision was it to leave the SE door (and 2 other fire doors permanently locked? 2. Who decided to prop them open? / 3. Have the fire inspectors complained? Shirley pointed out that the door in the ~est corridor which leads to the washrooms is one of those permanently locked · for security. On weekends one cannot get back ;to her office from there be~ause the door is not propped and those .present have ·no key to unlock the door. Further she added, if one were in the northwest part of the building and a disaster struck there (a fire in the stairwell, tor example), that person would be trapped as there would be ABSOLUTELY NO WAY OUT! .. 4 Shirley sugg ,ested that perhaps Knowledge Network decided to have the do6rs locked for seturity. + Karen is to check with Gresham about the ·matter. + Ann will ask Bob MacDonald for his ·knowledge concerning the decisions. + Karen is to contact Bob Black to have the incorrectly mounted door either fixed or replaced. 6. Floor 7 and .the Factory Act \ Karen read Bob MacDonald's response to her questions about UBC or Floor 7 of the Main Library being exempt from the Factory Act and under what technicality was _Floor 7 ·, condemned. P6rtions of -the letter which di ·re~tly ans~er ~those questions are: "The university was directed to im~rove -the conditions or find alternate ·space." "Floor 7 was not · condemned by the factories inspector, but with ihe large number of people and the air · situation it was considered 'not acceptable' to the · standards a~ definded by the act." · There was no indication that ·UBC or · the Lib .rary had an exemption. Dr. Wayne Greene, UBC's newly appointed Occupational Health and Safety Direct6r, confirmed by phone that UBC was covered by the regulations in the Workplace Act. NEW BUSINESS 1. Room 21 Karen told the committee · that those working in R~om 21 reported smelling strong chemical odours, perhaps gasoline ··exhaust, on August 22. They said this happened several times that month. Although Liora and Karen investigated, _they . could not locate the ·source of the odour •. These instances will be documented and :reported to Mr. Halle~ at Physical Plant. . , . l .. ~-,# ·-. 2. Investigation Repor~s Dr. Greene is designing accident investigation forms. He will distribute draughts to the chair people of the safety · committees for their contributions. Ann explained the necessity of filling out the WCB nForm 7" reports ~ach time there was an accident. She reminded the committee that there was a time limit in submitting the forms or WCB would levy fines. The Form 7·'s were once sent to Personnel Services before being forwarded to WCB. Copies are sent to our committee for follow up, and for those departments within the Library, copies are · sent to Erik de Bruijn's office. 5 + Karen is to ask . if copies are to be sent to the Occupational Health and Safety Office instead of Personnel Service~. When the new questionnaire is completed after an accident, one copy will be kept in our file and two will be sent to Dr. Greene. He will review them and, depending upon the severity, will choose those to be forwarded to WCB. Although they are tenants of our building but not employees + of UBC, Karen is to find out where the United Nations and Knowledge Network are to send their copies of the WCB forms. 3. Debris During the last week of August and the first week of _September debris was found in the cold water of LPC·. Karen checked with Trouble Calls to find out if there was construction in the area or work being done on the water pipes. They replied that Vancouver City was flushing - their mains. Because we were not part of the ,city proper, it was taking longer for the water to reach us. They claimed the residue was harmless. If the matter d~d not clear up by + September 5th, Karen was to call them back. 4. Elevators Because unpleasant smoking odours linger in the elevators, Karen suggested that "No smoking signs" be placed in both elevators. + Karen will inquire what the University's policy is concerning this and request that the elevators be designated as "No smoking" areas. :6 5. Emergency lig~ting ' Lately when the emergency lights have come on, some people have been concerned that there was truly a~ emergency but the alarms failed to sound. Karen and Betty ~ related ' experiences where distressed people had asked them for advice at those times. After investigation, Betty found an electrician who confirmed that he was testing the lights. When Karen tried to get information, no one could confirm or deny there was a crisis. The committee requested that an authority in LPC be notified when the lights were going to be tested. · + Ann will discuss this with Bob MacDonald • . NEXT MEE.TING Tuesday, October 8, l985, 2:00 p.m., ·Ro6m 221. ., ..•l I . .. August t3,. 1g:g5 . . ··-" . . .. A.U.CoE./C.U.E. CAMPUS MAIL AUG2 1985 LPC Safety Committee * Branko Blazicevic * Gillian Boyd * Gresham Bradley Liora Gelbart *R* Shirley Graystone * Shirley Marcus Betty Misewich *R* Miriam Nechemia Karen Shaw Ann Turner (chair) * indicates absence at meeting Cat. Records Audio-Visual Knowledge Network Cat. Products . .B.iosc iences Data Human Settle -men.t Cat. Records - FEPA Cat. Records Cat. Rec·ords · *R* indicates absence ~ith regrets Minutes of Tuesday r August 13, 1985, .Roo.m 221 4995 3-621 224-6511 ' 4192 3487 5254 2149 5002 5478 . 35.tO The commi tt .ee members welcomed Ann Turner as t .he n-e·w chair person. Adoption of the minutes The minutes were adopted as circulated. A. BUSINESS ARISING FROM THE MINUTES 0~ THE LAST ME.ETING. 1. Correspondence I Because Mr. Lang st ill has not respond .ed to our letter of · + June 11th, Karen ~ill phone him. 2. Fire Safety Plan We are .still awaiting fire wardens to be appainte -d. for · the · fourth floor. + Ann will contact Bob MacDonald about this matter when he . returns from holidays. The Fire Safety Plan cannot be submitted until this information is complet .e .. . • I .. ,. -; .. .•. . 2 3. Roof Inse~ .c.tion • r I • Ann reported that she and Dennis Haller are makin~ + arrangements for the inspection. Ann will notify the committee of the datec · 4 4. Xerox machines Karen relayed that the Knowledge Network staff had nQ complaints regarding their Xerox machine. Because all the machines in LPC were wbrking to sati -sfation the .re would be no need to have . them inspected by the Occgpatiopal Environment Branch at this time. B. NEW BUSINESS . .... 1. Fire extinguishers Members of the committee expressed that they are still interested in learning how to correctly operate fire extinguishers. Karen reminded them that the Fi .r ·e Department will consider giving demonstrations only after our Fire .safety Plan is submitted. 2. CPR Training Ann recalled that the committee had been eager to learn CPR. _When she asked about recent training, the committee r~sponded that they were not aware that the course had been offered on campus for several yearso . + Karen will contact Dr. Wayne Greene, UBC's ne -wly appoin .ted Safety Director, regarding a courseo She will also .inquire at Saint John's Ambulance, the Red Cross, community centres and night schools. 3. Curtains + Liora wi11 · ask Pat, the 1st floor receptionist, if the L.PC curtains have been cleaned recentlye ~- Inspections When Ann asked if the inspections w~re held on; a regular basis, t ·he committee answered that they · intended to visit +···each area once a year. At the next m~·eti~g . Karen .will ·provide a list of dates and places this committee has inspec~ed. + Bett ·y and .Liqra will review the · retomm ·en .dat~ons rmade rega .rding · this _spring ·' s fo -urth -f loQr in .spect .ion. · T·hey will give a report next monthe . . ' -- 5. Fac;:torx · Act • I Karen showed those present a copy of the Occupational Environment Branch's Factory Act. Sirice its printing there b -d have een two changes. 1. The O.E.B. now is under W.C.B. 2. The act is now referred to as the Workplace Act. Karen will keep a copy at her desk if anyone would like to consult it . Members de~iring a copy should ask Karen to order the -m one. Betty inquired if UBC was exempt from the Factory Act. Some members recalled that an exception was made reg ·arding the seventh floor of the Main Library. + Karen will report next month whether UBC is ex .e_mpt a,n-d u.n.der · what technicality floor 7 was condemned. The meeting adjourned at 2:30. NEXT MEETING Tuesday, September 10, 1985, 2:00 p.m., Room .221. --, ( /, .. • • LPC -Saf _ety Committee Branko Blazicevic * Gillian Boyd * Gresham Bradley Liora Ge·lbart Shirley Gr~ystone * Shirley Marcus *R* Betty Misewich Miriam Nechemia Nick Omelusik (chair) Karen Shaw • • Cat. Records Audio-Visual Knowledge Network · Cat. Products Biosciences Data Human Settlement Cat. Records . FEPA Cat • Produ :ct s Cat. Records 4995 . 362t 224-6511 419 ·2· 348 '7 5254 · 2l49 5002 4783 5478 * indicates absence at meeting · *R*.in~icat~s absence with regrets • Minutes of Tuesday, July 9, 1985, Room 22t I Adoption of the minutes The minutes were adopted as circulated. • A. BUSINESS A-RISING FROM THE MINUTES OF THE LAST MEET-I.NG ., 1. Executive Change / Nick extended an opportunity to committee members and other non-library LPC tenants to serve as chairperson. Karen off~red to turn over the secretarial duties. Nick announced that until Ann Turner is available to follow him as the management representative, he is willing to continue as chairperson. Because there were no volunteers for the positions, Ann Turner will resume the chair and Kar .en will continue as secretary. 2. Correspondence Karen related that she is still waiting · for Mr ·. tang to respond to her letter of June 11th. # - JUL1 51985 II ~ ·~.) .. t .. .. - - ' - . - .•. ·- ,.. •. "' ·3. Fi re Safety Plan ·+ Bob MacD6nald has not forwjrded the names for wardens ·tor the fourth floore This is all that remains to meet th~ original standards set by the Fire Departm~ht. Nick offered to continue ~upporting the committee until the report was accepted by the Fire Department$ 4. Roof Inspection I Nick explained that to properly inspect the roof we need - the expertise of someone knowledgeable of its equipment. N9 key or person with that knowl .edge is avail .able in th .e buildi'ng1; nor could they be found before the meeting • . Reminiscent of a recent movie, the committee must find ·The Keep~r pf the Keys" to ascend -"The Stairs that ~Lead Up". · + This item will remain on the agenda until the · investigation is realized~ B. NEW BUSINESS __ 1_. Ace ident report~ --There have been two accidents in the building recently. + Karen was asked ·to co-ordinate their inve~tigations. Non - library memberr; of the ccmmitte -e · were remincled th -at ALL DEPARTMENTS WITHIN LPC must submit a copy of ·their accident reports to this committee. This will enable the committee t .o meet the Workers' Compensation Board's requirements concerning their Industrial Health & S~_fety Regu .lations, Section 6.04e . . 2. Xerox machines / Karen related that an inspector from the Occupational _ Environment Branch of the Ministry of Labour was going to inspect the Xerox machine in the Main Circulation area. While he will be on campus later this month, he will look at other machines that are presenting problems. ~hen she _ inquired if there were problems with the machines in our · building, it was pointed out that the fourth floor had a noticeable -Xerox odour. Neither Shirley Gray stone nor Mi .r iam - were aware of such problems in their areas. + Karen is to check with Gresham about the Xerox machine . in ··Knowledge Network. The .m,eeting adjourn .ea be -fore 2:30. NEXT MEETING Tuesday, August ·13, 1984, 2:00 pem., Room 221 . . « .. -LPC Safety Committee I Branko Blazicevic * Gresham Bradley · Liora Gelbart Shirley Graystone * Shirley Marcus *R* Betty Misewich * Miriam Nechemia Nick Omelusik (chair) Karen Shaw *R* Dorothy Slade * indicates absence at meeting May .l4~ , 198:5. Cat. Records Knowledge Network Cat. Products 4995 ·224-6 '51 l 4192 . · Bio ·sciences Data Centre 3487 Centre for Human Cat. Records FEPA Cat. Products Cat. Records Audio-Visual Se.ttlemen .t 5254 21'49 5002 4.793 5478 : 4773 . *R* indicates absence with regrets Minutes of the meeting held Tuesday, May 14, 1985. Karen told the committee that Dorothy Slade from Audio- visual Services, the representative from the Third flo ·or, was resigning from UBC. No one knew who would . be the - new third floor member. Ni.ck reminded us that the April meeting was cance .Iled because it lacked quorum. He · requested that the min·utes of March 12 ·be corrected to show that Miriam Nechemia was present. The minutes were adopted as amended. A • . BUSINESS ARI .SING FROM THE MINUTES · 1. Fire Extinguishers / Nick reported · that proper labels which stuck to the fire extinguishers had been found. Soon all liquid . extinguishers will have labels which read, "Do not use on electrical fires". When drawing .up . the list of · fire extinguishers ·.,. Nick and Karen realized two chemical extinguishers -were missing -- one by the mail room door on Floor 1, the other near the southeast exit -of Floor 4. These have been replaced by the UEL Fire Department. t At that time, Lt. Elliott told Karen that Richar ·d Laurie · of. the Fire Dept. offers demonstrations of fire extinguishers~ When Nick .Presented this offer to the committee~ Liora · suggested that several sessions be held to accomodate vacation schedules. Nick stated representatives from various areas of LPC should be included at the demonstrations. + Karen will make the arrangements with the Fire Department • . . . -· ~- -- .2 2. Fire _SafetI Plan Nick and Karen prepared the F'ire Safety Plan for the 1·i ·brary · portion of LPC. This · included emergency inst .ructions plus a 1 i st of escape routes and fire equipment. Beca .use cop.ie -s were previously distributed to committee members, . · opportunity was given for comments at the meeting. + Nick asked Shirley _Graxstone to complete the list of escape routes and fire equipment for the Fourth floor. Copies of the present Fire Safety Plan will be distributed ... to ·oiv.ision h-eads and F-loor wardens. Nick .will wait for the ····Thir-d and Fourth floor lists befor ·e submitting the Plan to .the Fi re Department. 3 . ·-Me_et ·iD9 ·: of the ._ Uni ve·~-~.i .ty -S.af.ety ·.,~C~mmi t -t~ e .: J~h_ai rperson ·s I • , F , ( · .. · .. Nick -.pointed out a few i terns in l)i s previously distributed -report . .. The major campus problems deal with chemical .s and ·exploding fridges. The i tern concerning smoking in open · areas will be placed on the ~genda for their next _meeting. -~· Temperature in Room 21 Because a portable heater has been placed near the desks in ·Room 21, the problem is partially resolved. Th·e- cold temperat~re is still a problem as the people move around to work in remoter places of the large room. · .... 5. Floor 4 ·.:, ;.-------.- • • I ,(Mi ri .am previously reported to · Nick that a - few changes . had · . ,.r~been made on Floor ·4 • . Shirley announced that Bob Black had un ~ocked the sick room. ·_.Because there is prese .ntly no furniture in there, -Shirley is 4WOrking with Mrs. Schofield in Purchasing to obtain suitable :·fu.rniture. .. • B. NEW BUS"INESS 1. Air Condi~ioning Problems Numerous complaints, 6 in writing, hav~ b~en receiv~d .recently re9a .rding cold temperature .s, .qraug~t ,s ,--:and .st .a-le • . dry air. ·~3 Karen related ~hat she recently learned about ·the .heating system. It is either completely ON or completely OFF -- nf;) in-betweens. When _it clicks on, unheate .d _air (~pproximate .ly so• F., 1 o·· Ce) is fore ed. through the < ··vents for 5- t O . _minu .tes. When. the heater i ·s ready, ai -r heated to -more .-than 110· F. ·(44· . ·c. +) is pumped through _ until a compromise of 10-12· F. (22· C.) is registered on the thermostats. The result? ·There are people who sit in draug .ht _s o.f ext .reme _.:temper ·a.tures ·vall da ·y ·who are ·. unab .le :·~t .o r7be .nef it ·from . "balanced" temperatures! .She understood that Physical Plant staff has bee ·n inst ·ructed . . to c·hange nothing, only to maintain thing :s as t.hey are ... Too ~many · complaints .are no·t _ well . ·recei.ve ·d .at :P~ysi~al Pla ~.t .a s '.!:t .hey are an indication ·tha .t . some.thing is "no .t · wo,r-Jc.ing _,_ ~-~omething : that needs fixing, adjusting,, . or CHANGING. If .. ~Physical Plant were to make CHANGES to our air conditioning system, this action could .be seen as a reflection on those. _.who designed, chose or installed the system. Physica .l Pl .ant does not -·want to ruin someon~'s reputation _by .re-doing the l -work. · ' ' . < . Karen felt .th~ extreme temperatutes easily explained the :..reports of chi -11s, colds, earaches, headaches, cold .s in --~.muscles anq poor resi st ·ance. She added that it seemed ~Physical ·.Plant wanted us to bear with th ·e.m -- · a·t our own -~.cost (health, . production, ·etc.) -- whil ·e those .responsible · .for the conditions were free to repeat , the same mistakes • . She recom -mended th .at the . couµni ttee reconsider B~anko' s · .. sugg ·estion that .def lect ,ors be · ins .t .all~d. · When Shirley commented on the lack of fresh air in the ,.-~stairwells .. , she was told that - Fire . Regulations prevented ·ai-r- ~c.irculation there .• Bra_n.ko not -iced impro .~e:me-nt ·s i.n the ·~1southwest .sta .ir .well si .nce some tru _cks a-re no long .er le -tti ·ng -'1their .motors r -un. He ,asked ~ick t ·o._··:J .. t ,e.mind ·\·:Bh1tsia ~al 1\-~l .a~,t . . ' . . . . -~ .. ,..,. ·. - -~rucks to .shut their eng1n~s · off. · · .. Liora suggested the thermostats be 1.Set .· at a co .ns-tant · .6·9· --,}F. + Nick agreed to write Physical Plant a~out the defiector~, · trucks and . our air condi t ion ·er problems .. He wi 11 s .e-nd .co ·pie ½s · of the written complaints to them as well. 2. · Sta .f ·f Room -',:·~. -------~--- :.-·Branko ·.pointed -out :-that . t ·he e.xhaust <£.an ~e:tiB. _i"the ~ph .ols ·te ·~ed . chairs in the Second Floor staff room need~d cl~aning. - 4 - + Nick will notify Physical Plant concerning the fan~ He will consult Bob MacDonald about the chairs. - ' NEXT MEETING Tuesday, June 11, 1985, 2 p.m. .. . ·- •March 15 1 1985 LPC Safety Committee Branko Blazicevic ~Gresham Bradley Liora Gelbart Shirley Graystone ~Shirley Marcus Betty Misewich ~Miriam Nechemia 4995 224-6511 4192 3487 5254 2149 3886 4783 5478 Catalogue Records Knoeledge Network Catalogue Products Biosciences Data Centre · Centre for Human Settlements Catalogue Records FEPA Nick Omelusik (Chair) *Karen Shaw Catalogue Products Catalogue Records Audio-Visual -,1..Dorothy Slade 4773 * indicates absence Minutes of meeting of March 12, 1985 1. The Committee welcomed Shirl~y Graystone o~ the . Bio , ~1ences · Datra -Qen~c~, . who was joining the group for the first tune. . . I , l • I 2. Minutes of February 12, 1985 meeting Approved as circulated MAR 2 81985 3. Business arising from the minutes Air quality • • • . . Reports have been received from M:r. Chessor of the WCB a-nd Mr. Lang of Physical Plant on measures which might be taken to alleviate some of the air quality problems which have been observed. The <lepartments affected are expected to requisition the work required to implement the recommendations. Fire extinguishers An attempt was made to affix cautionary labels to wet extinguishers. However, the adhesive was not effective on a metal surface and a different kind of label will be sought. A memo accompanied · n--y a floor plan indicating the locations of the various kinds . of extinguishers will _go out with suitable labels when found. First aid attendant for LPC The offer from a person on the third floor to act as a first aid attendant for the building, as well as his request for funding to take an upgrading course, was ta .bled at the previous meeting. Nick reviewed Safety Committee minutes and found that this issue had been discussed at length in January-March, 1982. At that time, the WCB had advised that the kind of activity taking place in LPC did not warrant a first aid attendant. In view of the fact that the matter had been considered at length previously, the Committee ·on the present occasion did not see grounds for reversing the previous decision. Fire safety plan - Ni,.ck reported that go.od progress was bei-ag-· made in comple .ti.ng · the - document. - 4. N~w business LPC roof - 2 - Members of the Committee have expressed _fn interest in observing the installations on the roof. An attempt wil-1 b·e made to arrange this fo r the next meeting. University-wide meeting of safety chairmen A meeting is scheduled for March 15. Branko suggested that an inquiry be made as to how the University plans to approach the question of sm~king in buildings. Temperature in Room·21 The temperature in Room 21 is on the cool side and staff are finding it uncomfortable. Nick will approach Ann Turner to see what can be done about providing more heat. In ,s-pect~on ·of Floor 4 At the conclusion of the regular meeting at 2 :30, , the Committee moved to the fourth floor for a saf ·ety inspection. Next meeting: Tuesday, April 9, 2 p.m. A.U.C. E. Local 1 Campus fv!'ail •cc. 'L MINUTES SAFETY COMMITTEE _ Department of Theatre University of British Columbia March 13, 1986 .M. Wayne Green - Director - Occupational Health & Safety (2) - Dr. John Brockington - Head - Department of Theatre J A.U.C.E. Local 1 Ian Pratt Sherry Darcus Don Griffiths John Henrickson Rosemarie H~selton Robert Eberle Carol Fisher Don Davis - - - ... Minutes of the Safety Committ ,ee - Department of Theatre Thursday, March 13, 1986 4:00 pm Persons present at the meeting were: X X - -X A X X x.. Don Griffiths Ian Pratt Bob Eberle Carol Fisher John Henrickson Sherry Darcus Michael McGee Rosemarie Heselton Don S. Davis The minutes of the previous meeting were accepted. Ian Pratt read a memo from M. Wayne Green - Director of ·Occupational Health and Safety, and we discussed the information con·tained in other memos which accompanied that memo. It was suggested that it might be a good idea to have a Fire Drill Don Griffiths .will put up cable rails. Bob Eberle suggested that we invite .a consultant to accompany the annual inspection in August. We will ask that person for advice and reconnnendations to improve safety in our building. There was discussion regarding lock-out situations for machinery. We have a c·ouple of areas where this may apply. Ian will phone the -electrician. - Bob Eberle will replace the table of the radial arm saw. There was a question of a solonoid starter switch for the table saw. Is this practical and a good idea? It was suggested we paint fly pipe ends white. Meeting adjourned at 5:00 pm. .--.. cc. MINUTES SAFETY COMMITTEE Department of Theatre University ·of British Columbia September 23, 1985 R. A. Grant - Director - Employee Relations (2) Dr. John Brockington - Head - Department of Theatre ~ .U.C.E. Local 1 . Ian Pratt Sherry Darcus Michael McGee Don Griffiths John Henrickson Rosemarie Heselton Robert Eberle Carol Fisher Don Davis UNIVERSITY E~AftOYEES' UNION (C.U.P.E.) :1inutes of the Safety Committee - Department of Theatre Monday, September 23, 1985 3:45 pm Persons present at the meeting were: .x X X X X X Don Griffiths Ian Pratt Bob Eberle Carol Fisher John Henrickson Sherry Darcus !{i~}qXlflXMX:Sltl Rosemarie Heselton Don S. Davis - The Safety Inspection report (included as part of these minutes) was discussed point by point. - Inspection Report Present: J. Henrickson R. Heselton R. Eberle D. Griffiths Scene Shop Stuff not to be stored in front of Fire Hose Chemical lock-up · door to be kept closed Walk way to be kept clear Suggestion that Theatre 250 students take some .first aid Good label to indicate First Aid Box / Paint stair edges to props area white Nearly out of dust masks (J. Henrickson suggests some of a new brand) We reiterate that Theatre 250 students be given a complete safety rundown including location of safety equipment and procedures. Tall storage rack needs containment Committee Recommendation Noted Noted Noted Discussed Will do Will do Also suggested hall light be left on Ian pratt .will order Ian assured us it is on the agenda Discussed - Don will assign to shop assistant Page 2 Elastic for eye protectors Lab coats need upgrading Welding area shield - complete Clear personel on tools Check fume masts - Only one and filters hard to find Office Wing Stair railings loose in several places Costume Room Quiet exhause fan for costume room recommended Access to Fire Hose Mantle pieces to be moved from hall Iron left on Emergency exit lanterns needed (both ends) and hallway in office wing Studio Label light switch Fix broken emergency light mount Exit lights burned out Repaint edge of stage decks to lobby Extinguisher back stage Foam beams 2nd F.O.H. Knotted rope from both for fire escape Ian Pratt will order new safety glasses Discussed Discussed and decided this could be a summer project · next summer Some discussion - maybe a sign saying new people must be cleared on power tools Discussed Will phone trouble calls Agreed desirahle Noted - Don Griffiths will change to stronger wording Will do Robert Eberle suggested a light on the switch so it's easy to check Inform physical plant Will do Physical plant Physical plant Will do Will do Will do Will do - ' Page 3 Asbestos curtain and open fiberglass wall as a hazard again discussed. Where can we find if this is a problem? The question of the safety of the front edge of the stage especially re Fine Arts lecture Film Area No First Aid kit and no First Aid kit for location crews Only two water fire extinguishers available suggest four ABC units for electrical fires also suggest two small extinguishers for location crews. Insulate wires on animation table Can the venting system in Buchanan 106 projection booth be made to work? Meeting adjourned at 4:40 Discussed Don Griffiths will talk to him about suggestions As Tenzin Lhalungpa was not at the meeting we only suggest he acts on these issues.cc. MINUTES SAFETY COMMITTEE Department of Theatre University of British Columbia June 20, 1985 R. A. Grant - Director - Employee Relations . (2) Dr. John Brockington - Head - Department of Theatre v"A.U.C.E. Local 1 Ian Pratt Sherry Darcus Michael McGee Don Griffiths John Henrickson R~s 0 ma~i·e Hec 0 1~~n \.U C..Ll .a.. .a. '-''--'_._._...._.._ Robert Eberle Carol Fisher Don Davis ,, .. • Hinutes of the Safety Committee - Department of Theatre June 20, 1985 3:30 p.m. Persons present at the meeting were: X Don Griffiths Ian Pratt 25 Bob Eberle Carol Fisher John Henrickson Sherry Darcus Michael McGee Rosemarie Heselton Don S. Davis - Two W.C.B. films; HOUSEKEEPING r.1EANS SAFEKEEPING and TAKE 10 FOR SAFETY - PERSONAL HYGIENE were shown. A short discussion of issues raised as applicable to our shop followed. The films were felt to be useful and were not gory. The m~eting adjourned at 4:10 /f . MAY 2 21900 MINUTES SAFETY CO:MMITTEE Department of Theatre University of British Columbia May 6, 1985 cc: R.A . Grant - Director - Employee Relations (2) Dr. John Brockington - Head - Department of Theatre ~ U.C.E. Local I Ian Pratt Sherry Darcus Michael McGee Don Griffiths John Henrickson Rosemarie Heselton Robert Eberle Carol Fisher Don Davis Sylvia Swift - Company Director - Stage Campus .'85 ,, ... -- Minutes of the Safety Committee - Department of Theatre May 6, 1985 - 10:15 a . m. Persons present at the meeting were: L / Don Griffiths Ian Pratt Bob Eberle Carol Fisher John Henrickson Sherry Darcus Michael McGee Rosemarie Heselton Don S. Davis Members of the Summer Stock Company , , The Safety Committee was in the form of a shop and theatre safety lecture given by J. Henrickson to the incoming members of the Summer Stock '85 Company. The meeting was held in the Frederic Wood Theatre Scene Shop and Stage. Areas - covered were: wood working tools metal forming and cutting equipment abrasive tools vision . and hearing safety equipment counterweight ·system safety procedures - grid safety ladders and scaffolding lighting equipment. No new business was discussed. The meeting adjourned at 11:15 a.m. /cc. r APR 2 21985 MINUTES . SAFETY COMMITTEE Department of Theatre University of British Columbia April 16, 1985 R. A. Grant - Director - Employee Relations (2) Dr. John Brockington - Head - Department of Theatre v"A.U.C.E. Local 1 ·Ian Pratt Sherry Darcus Michael McGee Don Griffiths John Henrickson Rosemarie Heselton Robert Eberle Carol Fisher Don Davis / :a-.1• Minutes of the Safety Committee - Department of Theatre April 16, 1985 - 1:00 pm Persons present at the meeting were: Don Griffiths -v Ian Pratt Bob Eberle Carol Fisher y John Henrickson Sherry Darcus Michael McGee v Rosemarie Heselton - Don S. Davis - Minutes of the meetings in February and March were passed unanimously. - Don Griffiths reported that films will be ,booked for the June meeting. - Carol Fisher reported that there are WCB form #7's available in the business manager's office and in the main office. - Ian Pratt reported that a job accident to John Henrickson (broken knuckle) meant about 2 days and 3 hours lost time. An accident report was filed promptly. Sherry presented her list of chemicals fqr the properties department. It was mentioned that some notation of quantity was needed. - The meeting was adjourned at 1:25 pm. / -Prop Room Department of Theatre List of chemicals and inflannnables Spray paint - lacquer . Acetone Methyl hydrate Turpentine Lacquer thinner Hydrochloric acid Linseed oil Fib~eglass resin Fibreglass catalyst Kerosene Varsol Paint and varnish remover Varathane thinner Contact cement thinner All of the above items are in quantities under one gallon and .kept in the 'flammables cupboard'. / - " Scene Shop Department of Theatre List of chemicals and inflammables In 'flammables cupboard'. . 1 gal shellac 4 gal methyl hydrate 1 gal varsol 1 gal lacquer thinner 1 gal isopropanol 1 gal acetone Miscellaneous items Acrylic latex paints - up to 50 gallons Oil base stains and paints - up to lO ·gallons Lubricating oils, greases, waxes, etc. - up to 3 gallonscc. MINUTES SAFETY COMMITTEE MAR2 719 Department of Theatre University of British Columbia March 22, 1985 R. A. Grant - Director - Employee Relations (2) "' Dr. John Brockington - Head - Department of Theatre A.U.C.E. Local 1 Ian Pratt Sherry Darcus Michael McGee Don Griffiths John Henrickson Rosemarie Heselton Robert Eberle Carol Fisher Don Davis / • Minutes of the Safety Committee Department of Theatre March 22, 1985 - 10:30 am Persons present at the meeting were: Don Griffiths v Ian Pratt Bob Eberle v Carol Fisher -v John Henrickson -y Sherry Darcus Michael McGee V Rosemarie Heselton -y Don S. Davis - Minutes from the last meeting (at the First Aid course) not yet circulated. - Old Business: Don Griffiths said he should have films from W.C.B. for next meeting. A catalbgue is available. - Ian Pratt reported on the meeting with Mr. R.A. Grant (who is leaving) and laid out new university safety position and new health and safety committee set up. The costs of hospital use were mentioned. - The question of student insurance was raised . . Should our technical students be advised to get personal accident insurance? - It was stressed that the W.C.B. form #7 must be filed promptly. - A Chemical Inventory list has been requested. We will make up such a list and send to Mr. R.A. Grant. - The meeting adjourned at 11:00 /.. cc. MINUTES SAFETY COilliITTEE MAR 2 81985 Department of Theatre University of British Columbia January 23, 1985 • R. A. Grant - Director - Employee Relations (2) \ Dr. John Brockington - Head - Department of Theatre A.U.C.E. Local 1 Ian Pratt Sherry Darcus Michael McGee Don Griffiths John Henrickson Rosemarie Heselton Robert Eberle Carol Fisher Don Davis ,. ' Minutes of the Safety Committee - Department of Theatre January 23, ·1985 - 12: 30 pm Persons present at the meeting were: V Don Griffiths V- Ian Pratt Bob Eberle Carol Fisher v John Henrickson Sherry Darcus Michael McGee Rosemarie Heselton Don S. Davis There were also some students who attended this meeting. · The Safety Committee was in the form of a First Aid course. The meeting was held at the new ·Pool and was conducted by Jim Bremner. Areas covered were: . . - A quick look at the ABC's of First Aid Air way breathing and ~irculation A film on First Aid procedures - Mouth to mouth technique and practice - A quick look at CPR and gory -slides were included - No new business was discussed. - The meeting, including coffee break, adjourned around 4:30 pm. IF0R',i 11 oO ® SAFETY SUPPLY CRNRDR Division of Imperial Optical Company Ltd. 240 East- 10th Ave. , Vancouver , B.C. VST 1Z6 Tel. (604) 879-5234 Telex 04-51478 January 16, 1986 The University of British Columbia Old Administration Building 6328 Memorial Building Vancouver, B.C. V6T 2B3 Attention: Dr. Wayne Greene Director Occupational Health & Safety Dear Wayne: Thank you for taking time out of your busy schedule to go through Safety Supply Canadas' line of pre- scription Safety eye ware. Attached herewith is the complete list of dispensing locations in the Vancouver and lower mainland area. I have highlited the Prescription Optical locations which include fourteen (14) branches in a variety of geographical locations. These d~spensaries are the preferred contact point, as they have the full line of C.S.A. frames in stock. At these locations, your employees would ident -Lfy themselves, submit their prescription form, choose their desired frame (C.S.A. only} and be fitted by the dispenser. The average turn-around time would be three to four days, at which time the employee would return, evaluate the glasses (making sure of a proper fit), and then pay the preset price. If you have any further questions after looking over these two fitting plans, please do not hesitate to contact me at 879-5234. ruly, . ff{ - · rt ales presentative MA~ UFACTUR'tRS. DISTRIBUTORS· CONSULTANTS. ENGINEERS GR/k1:/ cc: R. Osborne, R. Olson, C. Spence U.B.C. EMPLOYEE PRESCRIPTION EYEWARE PROGRAM (C.S.A. ONLY) PLAN 1 - to make all employees aware of the c.s.A. frames available, prices and locations of dispensaries. - to employees who ·require prescriptions; make sure their prescription form is filled out in full by an opthamologist of their choice. - to visit a Optical dispensary on the attached list, preferably a Prescription Optical location. - to identify themself as a U.B.C. employee. - to choose the C.S.A. Approv~£ frame of their choice. - to be fitted and sized at the location. - to return and pick up the finished glasses and to evaluate for correct sizing and fitting. - to ~ay the dispenser the preset price for the finished product. GR/kt --- U.B.C. EMPLOYEE PRESCRIPTION EYEWARE PROGRAM (C.S.A. ONLY) PLAN 2 - to make all employees aware of the c.s.A. frames available, prices and locations of dispensaries. - to employees who require prescriptions; make sure their prescription form is filled out in full by an opthamologist of their choice. - to have the department supervisor arrange a time for Roy Olson (Industrial Optical Sales Manager, Imperial Optical) and myself to come out to your location, take the prescription, fit and size your employees** - to have us return and re-size the glasses and receive payment for glasses. ** We would offer you and your employees this service if we could size and fit a minimum of ten (10) employees per department at once. I GR/kt.. ' C anadi an University ·Employees 2170 Western Parkway, UBC, Vancouver, B.C V6T 1Y6 Dr~ .. Greene Occupational Health and Safety Room 209 Old Administration Bui .lding · 6328 Memo.rial Road Vancouver, B. C. V6T 2B3 Dear Dr. Greene: . ;, ,s. "· November 21, 1985 224-2308 Enclosed are copies of correspondence regarding air quality in the Word Processing Centre or· the . Henr-.f Angus .Building. The lett~rs o~~line a _long, frustra.ting and unres(?lved ~ituation. · Although some letters indicate that the temperature is adequate, at times during thf? last mo·nth it has be(.:)n cold. On behalf of those who tolerate these conditions, I would apprPciate · your investigation of the matter. xc: s. Irvine CUE Office ,. .• . I ' - . "" . . I • Sincerely, . Karen Shaw Safety Officer, CUE /' . ·t -.... " ... ;' . ,. . _,. .- > ' > ERSITY OF sr ~· ,SH COLUMBIA ,.,.. INTERDEPARTMENTAL MEMORANDUM Shirley Irvine •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• FROM ...... ~~?.EY. •• Jh~!l:P.~~TI ........•......................•.••... Commerce Shop Steward •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• ······················································~ ·············· DATE ...... ~.~/.~/.~~ ........ PHONE ... ~?.~:t.t.?.? ......... . RE: AIR QUALITY IN OUR WORK AREA The weekend staff in the Word Processing Centre has asked me to write to you, asking whether something can be done to improve the air quality in our work area, Room 402A in the Henry Angus Building. There is a window in the room, and it would be a simple, not too expensive matter to change one panel into an openable vent. I ·have asked Gail Robertson about this, but no action has been taken. The air on the weekend seems "dead". I wonder if there is some way to measure the amount of oxygen in the air, because I believe we are lacking oxygen in our area. We feel sleepy, get headaches, and feel resentful that there is a window there that we cannot use. Commerce has been very concerned about the temperature in the work area, and has gone to lengths to ensure that it is not too cold or hot, which was a problem. Now the temperature is usually fine, but the air is still dead. It is easier · to fix a temperature problem because it is measurable. Air quality is more objective, I guess. Would you be able to help us get some action on this problem? We would like one panel of the window changed so that it can be opened. / I / • /VERSITY OF BRITISH COLUMBIA INTERDEPARTMENTAL MEMORANDUM Gail Robertson, Ch~irman ..•......•...•.•.•..•••.••......•.••... . , ...........................•. FROM · Shi r 1 ey Irv i ne ••••• ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• ...... ~. ~.rnrn~.r.~.~-. -~-~.!.~.! > ,:! lJ!l).~ ................ . Commerce AUCE Steward • ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •• •••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••• DATE . . ... ~?. : ... ?. (. .... PHO N E ............................ . In the attached memo, the weekend staff of the Word Processing Centre have outlined problems with the air in the Centre. I request that you put the matter on the agenda of the Commerce Safety Committee meeting which will be held on January 31st. att. cc: Nancy Thompson Lori Thomas Karen Shaw AUCE Local l I • /! / · - )tit,M,vte, .. A ~ T~ UNIVERSITY OF BRITISH COLUMBIA INTERDEPARTMENTAL MEMORANDUM TO --- _, L. D. Jones . •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• FROM ... GR.l.1 ••BQher.J:.son .•••.••.••••••••••..............•.•.•••... .••• ••• /;t. ?. ?.9.S:.J .~. t.~ .. Q.~.9.Cl ••••••••••••••••••••••••••••••••••••. . . E ~.~E!'J~ .. ~~f. Y. •• ~.?. '!l'!!l. ~. ~. ~--...........•.•••. •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• DATE .. :.~~ ... 1.!.~?. .......... PH ONE .~!.?.? .................... . RE: Air Quality in HA 402A. At its monthly meeting, the Safety Committee discussed at leng .th the a i r qua 1 i t y i n HA 4 0 2 A , mot i v a t ed by Mrs • Sh i r 1 e y I r v i n e , Commerce steward's memo-(copies attached). The Committee members noted that the HA 402 area has been stuffy with 1 ittle movement of "fresh" air as well as being quite warm, for some time. We feel this matter requires further action and are referring it to you. In addition, the Committee discussed "wild" temperature variations in the Henry Angus classrooms. The _ temperature in classrooms varies from very hot to freezing and it would appear when adjustments are made to one area, it throws another area off balance. I The Henry Angus building has a long history of unsatisfactory heating, .. air-conditioning and ventilation problesm. We appreciate the efforts · \ / · Physical Plant have made to help us with the /problem but to :date it still remains unresolved. - GR: SA; · cc: Is. Irvine N. Thompson L. Thomas T. Herbert Personnel Services • I ' 1 ,. . (-; ~: I-I A J:) (' ~, • 'lb: Mr. M. R. Lang THE UNIVERSITY OF BRITISH COLUMBIA Interdepartmental Memorandum From: Senior Mechanical Engineer Design Division, Physical Plant L. D. Jones Associate Dean Faculty of Commerce Date: February 4, 1985 Re: Ventilation and Heat in H~nry Angus t As the attached memos indicate we continue to experience severe problems with respect to erratic heating and poor · ventilation in parts of the Henry Angus Building. Although these conditions are found in classrooms and faculty offices, I am· especially concerned about . the areas in which our staff are concentrated, e.g. Rooms 402, 402A, and 102. 'lbe unsatisfactory air quality and heating environment is having a seriously eroding effect upon morale and productivity among our very dedicated and hardworking staff. I draw your attention in particular to the air quality problem in our Word Processing Centre (A.A. 402) on weekends. While we are appreciative of the assistance we have re~eived from Physical Plant, we urgently require a concerted effort to measure and improve the air quality in the building, especially in 402A. ttiank you very much for your attention to this problem. I cc: Gail Robertson • • • • <- .. , I. THE UNIVERSITY OF BRITISH CO~UMBIA PHYSICAL PLANT 2210 WEST MALL UNIVERSITY CAMPUS VANCOUVER, B.C. V6T 1W5 14 March 1985 PHONE NO : ·.228 2672 Dr. L.D. Jones Associate Dean Faculty of Commerce and Administration 2 05 3 Ma i n Ma 11 ·Henry Angus Building Vancouver, B .C. V6T 1 Y8 De a r Dr . Jo n e s : RE: VENTILATION AND HEAT IN HENRY ANGUS I would like to bring you up to date on our investigation of the space condition in the areas listed in your memo of February 4th, 1985. The methodology we are using is as follows: 1 ) 2) Areas effected - 402 & 402A primary concern - 4028 to 402F & 102 Review the settings of the micropressor control for the Phase II, Office Block, air conditioning system; to determine the system operating times. , 3) Determine if the occupants in the 402 seri~s of rooms are . aware of the key operated override switch for the air conditioning system and . if they are aware of the length of the override period. It is quite likely that in response to the energy cons2rvation program, the system is set back to lower temperature after normal working hours and on weekends. The override switch enables the occupants to bring the space temperatures up to normal- for a maximum of 4 hours ·each time it is activated. 4) When knowledge of the switch is proved, temperature/relative humidity chart recorders with 7 day charts will be positioned in Room 402 and 402A ·to cover two weekends. 5) In most cases, pe"rceived air quality can be attributed to unsuitable temperature and relative humidity levels. If the charts do not identify the problem, we will make arrangements for tests to determine the levels of oxygen, carbon monoxide, carbon dioxide and possibly ozone . . . . I 2 • . ' .... I t •• - - - ..... - I ' • • I,, I ! i I ,. ( '• . -2- To date we have satisfied ourselves that the microprocessor is controlling as it should and that the u~ers in the Word Processing area are aware of the override switch. We are continuing with our investigation. Yours truly, _ ,, M.R. Lang, P. Eng. Sr. i Mechanical Engineer Physical Plant Design Division MRL/cas cc, 0. R. Haller, Asst. Director, Physical Plant Gail Robertson, Commerce & Business Admin . 4292 ... THE UNIVERSITY OF BRITISH COLUMBIA INT .ERDEPARTMENTAL MEMORANDUM TO .••••••• ~-.i •• r. ~-!=:X •••• ;.r. .i. r:1 ••••••••••••••••••••••••••••••• FROM Nancy Thompson ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• • •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •• •••••••••••••••••••••••• •••••• •••••••••••••••••••••••••••••••••••••••• DATE 2/25/85 873-1176 ............................ PHONE ............................ . RE:· · AIR QUALITY IN ROOM 4O2A This is further to our phone call on Friday. There have been two air measuring devices placed in Rooms 402 and 402A. Apparently they measure air temperature and humidity. When I complained . about the air quality, I did not have temperature or humidity in mind. As far as I am concerned the temperature and humidity are adequate. I would Like to see a device to measure oxygen or carbon dioxide placed in both rooms. This may be just a first step for the Safety Committee, however. I think we should wait for a report before we ask for more testing. Thanks for your help on this. - - THE UNIVERSITY OF BRITISH COLUMBIA INTERDEPARTMENTAL MEMORANDUM Gail Robertson Chair TO ............................... t • .....•....••.••.••.•.••...•..••....••• FROM .. ~.i.:r.+§Y ... ~~.W.~ ......................................... ••• ~~ 1•1.'.~ES~ .. ~':3J.~~ .. 9.~.~~~.E: ................... Canrnerce AUCE Steward ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 0 , .........................•.....•................•...................... DATE .~Y ... J.+/..~2 ......... PHONE ............................ . I have been asked by Word Processing to find out what has been done aoout the air quality in the V'brd Processing Centre. The air quality has still ~not improved. vbuld you ·please provide infonnation aoout the tests ~at have been conducted, the results of the tests, what will be done to improve the air quality, and when those rreasures will be implenented. Please place · this item on the agenda of your next Safety Carmittee neeting. cc: N. Thompson, WPC .... ... .. To: Shirley Irvine, Shop Steward, CUE From: Nancy Thompson, Word Processing Center October 12, 1985. RE: Air Quality in Room HA 402A It has been months since my first letter to you asking you to help us get a better air quality in our work environment. Since that time the matter has been discusse ,d at the Commerce Safety Committee meeting, and Physical Plant has spent time and money monitoring air temperature and humidity. I received a copy of a letter from Physical Plant stating that they found a problem with the air system into 402A, and that attempts to correct the situation had not suceeded. There has never been an evaluation of oxygen content, carbon dioxide or monoxide content, or other measures of fresh air . This was one of my requests in my original memo. Basically, we would be happy if the window that we have available in 402A was modified to be openable. No doubt the expense of that small modification has been exceeded several times by the studies and fruitless work that has been done by Physical Plant. On behalf of all the operators in the Word Processing Center, I would like to request that you proceed with this issue. / Please take whatever steps are appropriate in order to get us a better quality, temperature and humidity rating in the air in our work environment. . --···~~ ......... J..~-- November 26, 1985 Dear Mr. Ficzycz: ·Beca,use I work in LPC I am well aware of the problems that we encounter daily -- and the complaints tha .t are incessant and justified. Enclosed are letters, memos and minutes abou~ the (lack of) ~ir quality in LPC. Another building on ·campus that is suffering from similar problems · but who have had no attention yet, is the Henry An~s .(Commerce) Bu~lding. Those in the Word Processing Centre there have asked for help. Enclosed is correspondence on that matter too. I would appreciate your attention in both matters. SinGe r ely, ? I . ,,,,,.,,,,. .. •./ -. Karen Shaw I • l l t l 1 I .. J l t J f t l -OFFICE OF THE DIRECTOR OCCUPATIONAL HEALTH AND SAFETY October 16, 1985 Ms. Karen Shaw Safety Officer C.U.E. Dear Karen: THE UNIVERSITY OF BRITISH COLUMBIA OLD ADMINISTRATION BUILDING 6328 MEMORIAL ROAD VANCOUVER, B.C., CANADA V6T 2B3 TELEPHONE (604) 228-4218 Thank you very much for your letter of September 26, 1985 concerning University health and safety policy. As you know the University has made a major commitment to the health and safety program for all faculty, staff, students and visitors. This commitment by the University was discussed and acted upon by the Executive Council on January 22, 1985. "The University shall be administered so as to ensure that health, safety and accident prevention form an integral part of the design, construction, purchase and maintenance of all buildings, equipment and work processes.'' Further, the Executive Council policy statement contained: ~'Compliance with the Workers' Compensation Act and related legislation is the minimum standard which is acceptable to the University. The intention is to encourage all faculty, staff and students to strive to exceed the minimum legal standards." The successful application of this policy will be achieved by everyone exercis- ing their personal responsibility for safety. In terms of individuals this responsibility can be carried out by observing safety rules and procedures establish~d by the supervisor, department head 1 , the University and the Workers' Compensation Board; by· taking an active part in practicing safe work habits; by immediately reporting any accident, injury or unsafe conditions to a supervisor; and by proper use of personal protective equipment provided by the University. The University by acting throu~h Deans, Directors and Department Heads will provide a safe and healthy working environment, ensure regular inspections are made and take action as required to improve unsafe conditions; provide first aid facilities; support the supervisors and safety committees in the implement- ation of an effective accident prevention program and ensure compliance with the W.C.B. regulations. -~:-., . . . 2 Page 2 As you can see the Universityts intent is well established and founded. It has been further enhanced by the establishment of the Occupational Health and Safety Program. This program is new and small but its direction and mandate are clear. The emotional health of University employees, faculty and staff is of concern. Emotional health is affected by any factors, not all of which are under the control of the University. Through the judicious use of the Medical Plan, the University Health and Safety Program and the Personnel Services' referral procedures the University will assist those employees so affected as has been done in the past. Employees are encouraged to contact Libby Nason (228-6792) if they would like to discuss individual problems. I trust the above information concerning the University's Policy and Procedures will clarify some of the concerns that you have. Sincerely yours M~ WAYNE GREENE, Ph.D. Director MWG/sn cc ,. Libby Nason Personnel Services UBC E association of university and college employees Dr. Wayne Greene Director Occupational Health and Safety Room 209 Old Administration Building UBC Campus Dear Sir: September 26, 1985 It has been brought to my attention that members of my union who work in the Finance Department have been suffer~ng from a variety of severe discomforts such as: 1. Shingles 2. Hives 3. Backackes 4. Migraine headaches (increasing in frequency) 5. Bleeding ulcers 6. Broken teeth (caused by clenching the teeth too tightly) These seem to be stress related. This is understandable as those people are being subjected to unreasonable tension caused largely : .by the study by Ritchie & Associates. Please look into this matter. In closing I present you with three questions, · two of which I asked the Library Administration. (A copy of that letter is enclosed.) 1 1. What assurance can I g~ve my fellow union members that their physical well - being will be protected while at work? Or will they be expected to put th~ir lives on the line to meet . deadlines? 2. Can I give them equal assurance about their emotional health? . 3. What responsibility is the University taking for this ·added and unreasonable tension? I would appreciate a written response. Sincerely, Karen Shaw Safety Officer, CUE xc:CUE :Vice-President Gellatly #202-6383 Memorial Road, University of _British Columbia, Vancouver, B.C. V6T 1 W5 . Telephone: 224-2308 LIBRARY THE UNIVERSITY OF BRITISH COLUMBIA 1956 MAIN MALL Ms. Karen Shaw English Language Unit Catalogue Records Dear Ms. Shaw: VANCOUVER , B.C., CANADA V6T 1Y3 October 2, 1985 I thought I should send you a note to let you know what has happened with your two recent letters. Your letter as Safety Officer of A UCE has been referred to Eileen Stewart, Director of Personnel Services, since she is responsible for liaison with AUCE in matters relating to Ritchie & Associates. I have offered my assistance in responding, if she should need it. I will have to wait for advice before attempting to reply to your second letter. All that I can say at this point is that staff members will not be asked to do anything that is in conflict with current union agreements. I DNM/slz Sincerely, Douglas N. Mcinnes University Librarian UBC E association of university and college employees Mr. D. Mcinnes University Librarian Main Library UBC Campus Dear Mr. Mcinnes: September 20,1985 At first I thought it was unfortunate that you dismissed ~he meeting regarding Ritchie & Associates before allowing everyone to ask their questions. Upon reflection I realize that your answer deserves to be in writing. - I am concerned about the safety of the campus community in general and my fellow union members in particular in relation to the Ritchie & Associates' activity at UBC. Under heavier work loads and added stress, people are tempted to take unnecessary risks. Accident reports suggest that most injuries could be avoided if people did not attempt short cuts. Although we do not work in a factory, offices and libraries can be dangerous places. I am concerned that people will: - overload book trucks - try mo·ving these overloaded trucks alone - in a hu+rY, try to move a truck with one .hand / fill and lift boxes beyond recommended · safe ·w~ights · - run up or down stairs make one trip with a large load instead of two trips with reasonable loads use faulty equipment - fail to maintain equipment - fail to use protective equipment - run duplicators for long periods of time to meet deadlines without consideration for . those forced to breathe the toxic fumes. - fail to clean up spills ' - insist on coming to work when ill resl1lting in spreading of communicable diseases, prolonging their own illness, etc. -remove paper clips from floor sockets with metal letter openers. (Perhaps you did not know how c~eative some people could be!) ' . ; I , ) #202-6383 Memorial Road, Onivers.ity of _British Columbia, Vancouver, B.C. V6T t W5 Telephone : 224.,2308 The visiting company claims to be able to save the University money within a year. I counter that during that time and over a longer range of time, the cost will be greater . . Not · all things can be measured in dollars and cents. Can we put a price on life? On morale? As the morale declines so will the productivity. As these fall, UBC's accident rates, the severity of those accidents, WCB claims, · sick leave usage, and the University's insurance rates will rise. In closing, I ask you three questions. 1. What assurance can I give my fellow union members that their physical well-being will be protected while at work? Or will 2 they be expected to put their lives on the line to meet deadlines? 2. Can I give them equal assurance about their emotional health? 3. Has the Library considered the total expense of this study? I look forward to your written reply. xc:CUE Sincerely, Karen Shaw Safety Officer.( ' ( THE UNIVERSITY OF BRITISH COLUMRIA 2206 EAST MALL LIBRARY PROCES.SING· CENTRE Mr. Bob Mac.Donald Safety Director VANCOUVER, B.C., CANADA V6T .1Z8 Library Processing Centre Dear Sir: By referring to the minutes of LPC Safety Committe& dated August 13th, Item B.5, you will notice our concern regarding the Factory Act and Floor 7 o-r the Main Library. Because you a.re well acquainted with the his ·tory and problems of Floor 7 I trust you will enlighten the com:mittee., . 1. I~ the University exempt from the Factory ~ct? Perhapg in the past, Floor 7 had an exemption? Do you have. tl: .e details? 2. Under wha.t technicP.li ty was. Floor 7 co:nd·emned?· Lo·oking for11ard to your reply, Sincerely., . Karen Shaw Secretary• LEC' Safe-tr ComDO.:tte& (5478) . - · · . ,;; • - .... . ... - .. - . THE UNIVERSITY OF BRITIS -H COLUM .·BIA ( - TO ( ( Karen Shaw Bob .MacDonald .............................................. .......... ·FROM .... - .... -.,. ........ ___ ................ - --... -... ···--··-·---· ..····-.. ---··--............... .... ... -..................... ·-··· _ .... _... ___ _,. ..... ................................................................. re: MAIN LIBRARY - LEVEL 7 The conditions on floor . 7 when occupied by Technical Service operations were .- considered unsatisfactory by the inspector. Mainly, . the deficiency was with air quality, . that is temperature, . humidity and 'sta .le ' air, although with the large number of people in that space it was felt · to re--over~xled~ The university was directed to improve the conditions or ·find .suit:able . alternate . space. A building program was initiated, first to determine . the requirements and subsequently to find a site and begin construction. Also, (if my memory is correct) additional space on level 1 was obtained to · reduce the crONdeci . conditions until a new building was obtained .. · Floor 7 was not condemned by the factories inspector, but wi. th the , large . number of people and the air situation it was considered 'not acceptable' to the standa:i;ds as defined by the act .. There remain sane limitations for use · of floor .7, but these - relate to building a:xles arrl fire safecy. This problem applies in fact to the entire Main T.:ibrary building, as well as other older buildings on campus, in that the practice of the fire marshal! and of Physical Plant is to require that . the university upgrade to current standards whenever any renovations or changes in use occur.. revel 7 . therefore cannot be mcxiified, or used as a · public or staff area which incl1ides a large number of people, unles .s upgraded to current reqpirarents ... It is also unlikely that level 7 could re changed without making : other uwrades to the building generally. If this is , not the kind of infonnation _you wanted please let . ID(¼ ~aw. • -~ ... ! ... ···--
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