AtoM
Association of University and College Employees (AUCE) fonds
Executive
Association of University and College Employees
File contains the Provincial Constitution of the Association of University and College Employees, Local 1 (UBC), and bylaws and amendments dated August 5, 1980. Topics discussed include jurisdiction, membership, charters, Local autonomy, executive duties and elections, committees, conventions, revenue and finances, strikes and lockouts, discipline, approval of contracts, organizational year, and bylaws and amendments.
application/pdf
Provincial Constitution of the Association of University & College Employees and By-Laws of Local No. 1 (University of British Columbia) ASSOCIATION OF UNIVERSITY & COLLEGE EMPLOYEES PROVINCIAL CONSTITUTION Section 1 2 3 4 5 6 7 8 TABLE OF CONTENTS Page Name • • • • • • • • • . • . • • • • . • • • • • • • . • • • • 3 Objectives . . . . . . . . . . . . . . . . . . . . . . . 3 Jur i sdi ct ion • . . . • • • . • • . • • . • • . • . . • 4 Member ship . . . . . . . . . . . . . . . . . . . . . . . 4 Charters . . . . . . . . . . . . . . . . . . . . . . . . . 5 Local Association Autonomy . . . • . • . 6 THE PROVINCIAL EXECUTIVE ......... 7 Nomination & Election .•.••••.•• 7 9 Duties of the Executive ••••.••• 9 10. Duties of Officers .••••••• ••••. 9 11. Recall of Officers .•.•••• • ••. • . 10 12. Vacancies in Executive •••. •. ... 11 13. Provincial Committees •.....••.... 11 14. Conventions . . . . . . . . . . . . . . . . . . . . . . 12 15. Revenue & Finances •.•••.••. ..••.. 14 16 . Strikes & Lockouts • .•• • ...••••••. 15 17. Discipline •••..•••.••••.•..•••.•• 15 18. Procedure . . . . . . . . . . . . . . . . . . . . . . . . 17 19. Organizational Year •.•••••••••••• 17 20 . Outline of Local Association By-laws . . . . . . . . . . . . . . . . . . . . . . . . 18 BY-LAWS OF LOCAL# 1 (UBC) CONTENTS Section A. B. c. D. E. F. G. H. I. J. K. L. M. N. o. Name ............................. Objectives ...................... . Page 27 27 Jurisdiction •••••.••••••••••••.•• 27 Meinbership . . • • • . . • • • • . . • . . . • . . . . . 27 Local Association Executive ••••.• 28 Election of Officers ••••••••• •••• 28 Duties of Executive & Committees. 31 Vacancies in Executive ••••••••• •• 33 Recall . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Meetings . . . . . . . . . . . . . . . . . . . . . . . . . 35 Dues & Finances •••••••••••••••••• 37 Approval of Contracts •.•••••••••• 38 Strikes & Lockouts • •••••• •••••• • • 38 Discipline . . . . . . . . . . . . . . . . . . . . . . . 39 Procedure . . . . . . . . . . . . . . . . . . . . . . . . 3 9 P. Organizational Year •••••• • •••.••• 0 Asso ~ia tion of University and : ollege Employ ee s PROVINC IAL CONSTITUTION Section 1. NAME This organization shall be known as "The Association of University and College Employees" (AUCE) and shall hereinafter be referred to as the "Provi ncial Association". se ·ction 2. OBJECTIVES The 1ubjectives of this Provincial Association shall be: A. To bring about fair wage standards and to assure unifonn job classification with equal pay for comparable work for all employees, regardless of sex, age, marital status, color, race, religion or national origin. B. To bring about improvement in the working conditions of members and to dedicate its efforts toward maximizing the opportunities for personal growth in the work situation of all members. C. To charter Local Associations which will bar- gain collectively on behalf of Local Asso- ciation members. D. To maintain at all times the principles of local autonomy and democracy within this Pro- vincial Association and its Local Associations E. To improve communications and interaction among members of the university and college community. F. To work with other members of the university and college community to create an environment which will better meet the needs of the members and those of the larger community. G. To promote friendly relations between labor and government and between labor and industry. 3 Section 3. JURISDICTION The Provincial Association shall include but not be limited to jurisdiction over employees of any institution of higher education in British Columbia. Section 4. MEMBERSHIP A. B. Membership shall be open to full and part- time employees coming under this jurisdiction. ~ere a Local Association exists, application for membership must be made to the weal Association. C. Where no Local Association has been chartered, employees may join as Headquarters Members of the Provincial Association. The Provincial Association shall assist such members in joining or forming a Local Association as soon as possible thereafter. Applications for Headquarters Membership shall be made to the Provincial Executive. Dues for Headquarters Members shall be equal to the per capita tax as set forth in Section 15A except for unemployea members covered under Sections 4H and 4I . D. Any Provincial Association Officer or Local Association Officer, or any person designated by either of them, shall have the authority to accept any application for membership, by affixing her/his signature on the application form in the space so provided, thereby giving such applicant membership status. E. Each person signing an application for membership and paying the initiation fee will thereby agree to comply with the aims, ·principles and policies of the Provincial Association. F. The initiation fee of this Provincial Association shall be one dollar ($1.00) for ~ach person wishing to become a member except in the case where laws or regulations of the Province or the laws or regulations of the ~e~e:al.Government require a lesser or larger initiation fee, in which case the provisions of the laws and regulation~ shall apply, 4 Section 4 . MEMBERSHIP (Continued) instead and in place of the constitutional requirements. G. Any member failing to pay her/his monthly dues including per capita tax for a period exceeding three (3) months while working within a bargaining unit shall be automatically suspended. The foregoing does not apply to members of a unit pending certification . To be reinstated after suspension, a member must pay an assessment of twenty dollars ($20 . 00) or her/his back dues, whichever is less. H. When a member becomes unemployed she/he shall retain full membership rights without paying per capita tax for a period of ninety (90) days from her/his last per capita tax payment. I. Members unemployed for more than ninety (90) days from their last per capita tax payment , and members employed but not working in a bargaining unit, may maintain membership rights by paying not less than the per capita tax each month . After payment of such per capita tax, membership will only lapse if the per capita tax is more than three (3) months in arrears . The foregoing does not apply to members of a unit pending certification. J. Any member in good standing shall have the right to attend any Provincial Association meeting or convention with voice at the discretion of the chair, but no vote. Section 5. CHARTERS A. The Provincial Association alone is vested with the power to establish Local Associations and to grant charters thereto in all establishments within its jurisdiction. B. Charters shall be issued only by the Provincial Officers and shall be signed by the President and Secretary-Treasurer. 5 Section 5. CHARTERS (Continued) c. The Local Associations shall comply with the Provincial Constitution at all times. Section 6. LOCAL ASSOCIATION AUTONOMY A Local Ass0ciation may secede only under the following conditions: A. Upon receipt of a petition of twenty-five percent (25%) of the membership of the Local Association involved, the Provincial Executive shall conduct a full inquiry and a referendum vote of the Local Association concerned. The Provincial Executive shall circulate notice of referendum outlining the matters in dispute one (1) month prior to the referendum. The vote shall be by secret ballot. A majority of the Local Association membership shall approve the motion for secession before it will be considered passed. B. Following approval of secession by a Local Association membership in referendum the Provincial Association shall automatically nullify the Charter of the Local Association and exonerate its member.s from any further obligations towards the Provincial Association. C. In the event that a Local Association decides to secede from the Provincial Association to affiliate to another union or to become an independent body, that Local Association shall have the right to retain its assets and records. If the Loca.l.. AaSGCiation votes in like manner to Section 6A to dissolve, the assets and records shall becane the property of the Provincial Aallociation. Section 7. THE PROVINCIAL EXECUTIVE A. There shall be a Provincial Executive of the Provincial Association elected annually. I t shall be c0lllprised of the three Provinc i al Officers: President, Vice-President, Secretary- Treasurer1 and the Provincial Executive members elected as hereinafter set forth. 6 , I ' . . . Section 7. THE PROVINCIAL EXECUTIVE (Continued) Two Provincial Executive members or duly elected alternates elected, in accordance with Local Association By-laws, by and from each chartered Local Association of the Provincial Association. B. There shall be no full-time paid officers of the Provincial Association unless proposed at a Convention and approved by the Provincial Association membership in referendum. The salary of such officers shall be set at the Convention and shall not exceed the highest rate earned by any member of the Provincial Association. During a strike or lock-out of the entire Provincial Association, paid officers shall not receive more than the strike benefits received by the other members. C. The qualifications for office in the Provincial Association shall be membership in good standing in a chartered Local Association or in the Provincial Association. Section 8. NOMINATION AND ELECTION OF PROVINCIAL EXECUTIVE OFFICERS A. Each Provincial Officer of the Provincial Executive shall be elected by the members of the Provincial Association by referendum, the highest number of votes for each position to be sufficient to elect such officer. No members may be allowed to stand for election in more than one office on the referendum ballot. B. All candidates for positions as Provincial Officers must be nominated at a Convention . If a nominee is not present, her/his written consent must be given to the Secretary- Treasurer at the time of nomination. No member shall nominate more than one candidate for each office. Nomination for full-time paid positions will not be accepted by the Convention for any member completing her/his second term in a full-time paid position. 7 Section 8. NOMINATION & ELECTION OF OFFICERS (Cont'd) c . D. E. Statements of all eligible candidates for Provincial elections shall be distributed to all Local Associations who will make them available to the members prior to and during the voting. The Provincial Tabulation Committee shall have the ballots printed and circulated to Local Associations for the referendum vote as soon as possible after the close of the Convention . Voting shall take place by secret ballot on a date specified by the Provincial Executive. Local Association Trustees will be responsible for balloting in Local Associations. All members casting ballots will sign for their ballots. The Local Association Trustees will count the ballots and forward them, together with all unused ballots and registration lists to the Provincial Tabulating Committee in care of the Provincial Executive . This must be done by registered mail, insured express or personal delivery and within seven (7) days of the completion of voting. The ballots will remain sea l ed until the Provincial Tabulating Committee meets. Each candidate will be allowed one scrutineer at any ballot count . Results of the balloting will be circulated to Local Associations by the Provincial Tabulating Committee within seven (7) days of counting. Any protest alleging "unfair ballot" or other irregularity, must be presented in writing to the Provincial Secretary - Treasurer within seven (7) days of the results of the ba l lot being announced . Upon receipt of such notice , the Provincial Executive shall meet and if the protest is upheld another ballot shall be conduct ed. 8 , ' Section 9 . DUTIES OF THE PROVINCIAL EXECUTIVE A. The Provincial Executive shall have the entire management of the Provincial Association between conventions and shall be held responsible for efficient management of same. B. The Provincial Executive shall meet at the call of the President or twenty - five percent (25%) of the members thereof, but in no case shall meetings be held less than quarterly. A majority of the members of the Provincial Executive shall constitute a quorum for the transation of business at Provincial Executive meetings. Section 10. DUTIES OF PROVINCIAL OFFICERS A. The President shall preside at all Provincial Executive meetings and all conventions and shall be the executive head of the Provincial Association. The President shall be charged with the responsbbility of carrying out the decisions of the Provincial Association and the Provincial Executive. The President shall be a member, ex - officio , of all committees Gf the Provincial Association and shall be r e sponsible for coordinat i on between the commit te e s and the Provincial Executive. B. The Vice - President shall assist the President and assume the authority and duties of the Pr esi de nt in the event of her/his absence, res ig nat ion or rec all . c. The Secretary-T r easurer shal l be responsible f or keep in g a ful l and prope r r ecord of all moni e s re ceive d and expended and for mai ntain in g acc ur atel y an d prep e rly such bookkeepi ng sys tem as shal l be set up· under the instru cti 0n s of the Provincial Executive. The Secr e t ary - Tr eas urer shall maintain all rec ords , documents an d correspondence of the Provi ncia l As sGc ia tio n . The Secretary-Treasurer shall sul:nit a det a iled financial repert to th e Pr~vincial Executive at l east quar t er l y and to t he Annual Convent~on. Sect i on 10 . DUTIES OF PROVINCIAL OFFI CERS (Cont ' d) D. E . All cheques issued by the Pro vin cia l Associat i on or authorized by the Pro vinci a l Executive shall r equi r e the signature of the Sec r etary-T r easurer and one of the Vi ce- President or President. No agreements shall be entered into by a Provincial Officer which change any terms or p rov ision o f an existing labor agreement un l ess app rov al has been granted fo r such action by the membership of the bargaining uni t conce r ned . Sect i on 11. RECAL OF PROVINCIAL EXECUTIVE A. The membership o f the Pro vincial Asso ciation ha s t he r i ght to reca ll any Pro vinci a l Of f icer at any time. I n o r der to init i ate r ecal l procedures , a petition signed by t wenty - fi ve pe r cent (25%) of the Provincial Ass ociation must be sen t to the Provincial Secretary - Tr easu re r by registered mail. The pro vin cia l Tabulating Committee shall ha ve ballots p ri nted and circulated to the Local Associations for a referendum ballot within thirty (30) days of the receipt of said petition by th e Secretary-Treasur er. The refe r endum ba ll ot shall be conduct ed by Local Asso ciati on Trus t ees within seven (7 ) days o f th e r ece ip t o f the bal l ots . A maj ori ty of the votes ca st sha l l be ne cessary t o r e ca ll the offi cer. B. Any Prov in cial Officer no t a tt e nd i ng thr e e (3) con secu tive Pro vi ncial Exe cuti ve meet i ngs without rea so nabl e ex cuse , s ha ll hav e her/his posit io n dec l ar ed vacant . C. A chartere d Local As so ci atio n 's represe ntatives on the Pr ov i n c ia l Exec ut i ve may be recalled by a maj ori ty of t he vot es cast i n a referen dum vo t e of th e Loc al Asso ciation membership invo l ved . Aft er no t ice of motion has be en dul y given, and th e appr oval for a r ef er endum has be en obt a ine d by majority vote 10 Section 11 . RECALL OF PROVINCIAL EXECUTIVE (Cont'd) at a Local Association meeting, the vote to recall shall be held not earlie r than seven (7) days nor later than twenty-one (21) days. Any vacancy in a chartered Local Association ' s representation on the Provincial Executive as a result of recall shall be filled within two (2 ) months. Section 12 . VACANCIES IN PROVINCIAL EXECUTIVE POSITIONS A. In the event of a vacancy for any reason in the of f ice of President, the Vice-President shall take over the duties of this 0ffice until the next Annual Convention. In such ca se, a new Vice-President will be appointed as i n Section 12B. B. In the event of a vacancy for any reason in the offi c es of Vice-President or Secretary- Treasurer, t he Provincial Executive shall appoin t a member in good standing to perform the duties of the office until the next Annual Convention . c. Any Provincial Officer who for any reason ceases to hold office, shall forthwith upon termination of her/his position as officer, turn over to the Provincial Executive a l l records, documents, books, funds, assets and all other property of the Provincial Association. Section 13. PROVINCIAL COMMITTEES A. Standing committees may be proposed by a Provincial Association member subject to the approval of the Annual Convention. B. Ad hoc committees as approved by the Pr ovincia l Executive may be appointed by the President. C. There shall be a committee of three (3) known as the Tabulating Committee nominated and elected at the Annual Convention by secret ballot vote of those delegates present. The Committee shall e l ect one of its member s to serve ps chairperson. It shall be the 11 Section 13. PROVINCIAL COMMITI'EES (Continued) responsibility of the Tabulating Committee to conduct all voting for the Provincial Association including those votes at the Annual Convention, at Special Conventions and between conventions, and particular~y referendum votes of the Provincial Association membership. The Tabulating Committee shall keep written records of the results of each election or referendum . These records shall be open to any member of the Provincial Association upon request. The tabulating Committee shall be responsible for checking the credentials of those entering the Provincial Association convention to ensure that those attending are delegates, members in good standing of the Provincial Association who are attending as observers, or invited guests. D. A majority of a committee shall constitute a quorum for the transaction of business of that committee. Section 14. CONVENTIONS A. The Annual Convention of this Provincial Association shall be held normally in the spring. The date thereof shall be set by the Provincial Executive ~nd shall be announced at least ninety (90) days in advance of the date so set. It shall be the responsibility of the Provincial Executive to make arrangements for the Annual Convention. B. Notwithstanding the foregoing, Special Conventions may be called by the President or Provincial Executive on two (2) weeks notice. The President or Provincial Executive must call a Special Convention upon receipt of a petition of twenty-five percent (25%) of the membership of the Provincial Association. C. Delegates: 1. Any member in good standing is eligible to be a delegate to the Annual Convention 12 Section 14. CONVENTIONS (Continued} D. or Special Conventions. Delegates shall be elected by Local Associations on the following basis: 1-50 members: 2 delegates; 1 delegate for each additional 50 members or majority fraction thereof up to 200 members. Thereafter, 1 delegate for each 100 members or majority fraction thereof. No more than 10 delegates shall be allowed from each Local Association, except where application is made by the Local Association for additional representation and such request is granted by the Provincial Executive subject to the approval of the Convention. 2. Local Associations shall elect alternates to provide for the inability of any of the delegates to attend. 3. Delegates and alternates will be elected in accordance with Local Association By-laws. 4. Members of the Provincial Executive shall automatically be delegates to conventions. There shall be a committee known as the Resolutions and Constitution Committee which shall consist of no less than four (4) elected delegates to the Annual Convention. Each Local Association shall be entitled to have one of its delegates be a member of the Resolutions and Constitution Committee. If the Provincial Association is composed of less than four Local Associations, the Prqvincial Executive shall appoint additional members of the Committee to bring its total membership to four. The Committee shall elect one of its members to serve as chairpersen. The Resolutions and Constitution Committee shall print all proposed resolutions and constitutional amendments and sul:mit them to the Provincial Association conventions. Resolutions te the Provincial Annual Convention must be received by the Provincial 13 Section 14. CONVENTIONS (Continued) secretary-Treasurer at least fourteen (14) days prior to the convention date. Emergency resolutions can be accepted from the floor @f the Convention. E. A majority of the registered delegates to a convention shall be necessary to form a quorum for the transaction of business. F. The rules of order shall be presented for approval by a majority of delegates present as the first order of business in the official agenda. Section .ls . REVENUE AND FINANCES A. The revenue of the Provincial Association shall be derived from a per capita tax of one dollar ($1 . 00) per member per month, excluding those members unemployed as dealt with in Sections 4G 4H, and 4I of this Provincial Constitution. The amount of the per capita tax shall be changed only by a majority of ballots cast in a referen- dum of the Provincial Association membership. B. Twenty-five cents ($0.25) of the per capita tax shall be deposited in the strike fund. c. Should an emergency arise and the Provincial Executive decide that an assessment of the Provincial Association is necessary, a referendum ballot of the Provincial Association members will be taken. Reasons for, and the duration of the proposed assessme nt will be distributed with the ballots. A majority of ballots cast in favor of said assessment shall be considered approval . D. The per capita tax shall be forwarded to the Previncial Secretary-Treasurer on a regular basis each month and deposited in the name of the Provincial Association. Up to date records of membership lists shall be su1:mitted to the Pr0vincial Executive on request. E. Provincial Au4.itor: There shall be one Auditor who shall not be an employee of the Provincial Association and shall be a Chartered Accountant er a Certified General Accountant. The Auditer shall be appointed Section 15. REVENUE & FINANCES (Continued) by t he Provincial Executive subject to the approval of the convention. After approval by the Provincial Convention, the Auditor may not be dismissed except with the approval of the Provincial Convention, but in the event that such Auditor shall resign or due to death, illness or other incapacity be unable to carry on her/his duties, the Provincial Executive is authorized to appoint a new Auditor until the following Annual Convention. A report of the audit shall be distributed to each chartered I.ocal Association within thirty (30) days of completion of the audit. An audit shall be completed once annually and the report presented to each Annual Convention. F. Any member of the Provincial Association working on the legitimate business of the Provincial Association with the approval of the Provincial Executive shall be paid at her/his regular job rate for any time lost from her/his job. Se ct.ion 16. STRIKES AND LOCKOUTS A. A certified bargaining unit sha ll not strike without the approval of the membership in the unit. Voting shall be by secret ballot and a majority of votes cast shall be necessary for a strike to take place. Voting records for any strike vote 0f a barga~ni~g unit s~al~ b~ made avaitable to the Provincial Association Tabulating Committee on requ es t. strike benefits will be determined by the Provincial Executive 4 in consultation with the Local Association concerned, and the Provincial Executive shall have the right to set such rules and regulations as may be necessary in support of such action. Section 17. OISCIPLJNE A. The Local Associations have the ri~ht to discipl ine any member for a v i olation of the Provin cia l Constitution, Local Association 15 Sectio n 17. DISCIPLINE (Continued) B. c. D. E. By- l aws or decisions of Local Association meet ing s or conventions, only after a fair hearing and a majori t y vote at the Local Associatio n meeting. The accused shall be prese nt ed wit h the charges in writing at l e as t seven (7) days prior to the hearing and shall have the rig ht to have a member of the Local Associ at i on act as her/his counsel. The Local Association, after such hea r ing, shall, if the accused is found guilty, have the right to impose any or all of the following penalties: 1. Reprimand the member; 2 • Fine the member to a maximmn of one hundred dollars ($100.00); 3. ReCODDend to the Annual Convention that. she/he be expelled. Any member fo und guilty and recODDended for expulsion shall be ineligible to ho ld office. The accused will have the right to appeal to the next Provincial Convention and shall have the right to choose a member 0f the Prov i ncia l Association to act as her/his counsel. However, the decision of the Local Association shall stand unless and until reversed on appeal. ·rhe Provincial Convention has the power to expel upon recommendation of the Local Association as aforesaid, and in any appeal may: 1. Affirm the conviction and the penalty 2. imposed; Affirm the conviction and substitute another penalty for the penalty imposed; or 3 . Reverse the con v iction and order the Local Association to repay any fine or fine s an d cos t s in curred. The Provinc ia l Conv e ntion shall have the powe r t o discipline Pro vin cia l Officers and impose an y or all of the pe na lties listed in Section 17B . 16 - Section 18 . PROCEDURE A. Except as otherwise provided for in this Constitution, Bourinot's Rules of Order shall govern the conduct of all conventions, Provincial Executive meetings, Local Association meetings and Local Association Executive meetings. B . Amendments may be made to this Constitution by a majority vote of the registered delegates at any Provincial Association convention . Section 19. ORGANIZATIONAL YEAR A. During the Organizational Year of the Provincial Association, Sections 8, 13C, 14 and lSE shall not apply. B. All persons signing applications at the Founding Convention shall automatically become Provincial Headquarters members. The Founding Convention is vested with the power to grant charters. The Founding Convention shall have the authority to charter Local #1 and t~ansfer Provincial Headquarters members into said Local . C. At the Founding Convention of the Provincial Association a President, Vice-President and Secretary - Treas ur e~ shall be elected bv secret ballot vote of those members present. The member receiv i ng the highest number of votes shall stand elected. Those members present at the Founding Convention shall constitute a quorum for that meeting and a member shall be chosen by the meeting to tabulate each vote for which she/he is not a nominee. D. The Provincial Executive shall, during the Organizational Year, assume the responsibilities of all committees . Except in the case of resignation or death , the Officers elected at this Founding Convention shall ser ve in office unti l the f i rst Annual Convention is he l d and el ections for new o f ficers compl eted. 17 Section 19. ORGANIZATIONAL YEAR (Continued) E. In the Organizational Period prior to certification, a member will be considered to be in good standing if he/she has paid the one dollar ($1.00) Initiation Fee to the Provincial ' Association Section 20 . LOCAL ASSOCIATION BY- LAWS The constitution of each Local Association shall be consistent with the Constitution of the Provincial Association. The By-laws of each Local Association shal~, _in substance, contain the following provision s, together with any others that are not i nconsistent with the provisions of this Constitution, and which have been approved by a majority vote of the Local Association at the first meeting of that Local Association chartered by the Provincial Association Executive. IDocal Association By-laws and amendments to said By-laws must be approved by the Provincial Association Executive. A. NAME: This Local Association shall be known by name as "The Association of University and College Employees Local No. " and shall hereinafter be referred to as the "Local Association". B. OBJECTIVES: The objectives of the Local Association shall be the same as those of the Association of University and College Employees, as provided in Section 2 of the Provincial Association Constit utio n. C. JURISDICTION: The jurisdiction of the Local Associat i on shall be the same as that of the Ass Association of University and College Employees, as provided in Section 3 of the Provincial Constitution, except where otherwise determined by charter grant. D. MEMBERSHIP: Appli cation for membership in the Local Association shall be made in writing and may be accepted from the applicant by a Local Association Officer or designated authority. Each person signing an applicati0n for membership and paying the initiatien fee will thereby agree to comply wit h the aims, principles, and policies of the Provi ncial 18 Section 20. LOCAL ASSOCIATION BY-LAWS (Continued) 20.D. MEMBERSHIP (Continued) Association. Upon acceptance of such application according to Section 4D of the Provincial Association Constitution, the applicant sh all be entitled to full membership s tatus . The initiation fee of this Local Association shall be one dollar ($1.00) for each person wishing to become a member except in the case where the laws or regulations of the Provi nce or the laws or regulations of the Federal gover nment require a lesser or larger initiation fee, in which case the provisions of the laws and regu lations shall apply, instead of and in place of the By-law requirement. E. LOCAL ASSOCIATION EXECUTIVE: The Officers of the Local Association shall include, but not be limited to, the following : President, Vice-President, secretary, Treasurer, Two (2) Trustees. The offices of Secretary and Treasurer may be emalgamated at the Local Association ' s discretion . Each certified unit shall be entitled to have at least one (1) member on the executive as a member-at-large. F . ELECTION OF OFFICERS: 1. A nominee for any office must be a member in good standing of the Local Association. 2 . The nomination of LOcal Association Officers shall commence at the regular monthly meeting in ___ and close at the regular monthly meeting in the following month. Annual elections of LOcal Association Officers shall be by referendum ballot vote. At least fourteen (14) days prior notice of the election shall be given to the membership. The perso n receiving the largest nunber of votes in any election shall stand elected. In the event that only one person is nominated for an office, no secret ballot shall be held for that position ·and that person shall be elected by acclamation. 3. The Two Local Association Trustees shall be responsible for the fair conduct of the balloting in all Local elections. In the event that a 19 Section 20. LOCAL ASSOCIATION BY-LAWS (Continued) 20.F . ELECTIOO OF OFFICERS (Cont'd) Trustee is running for office and is therefore not available to act as a returning officer, the Local Association Executive shall appoint a returning officer accordingly. No member running for office shall be eligible to act as a returning officer in that election. •Each candidate will be allowed one (1) scrutineer at the polling station(s) and at the ballot count. The results of the balloting will be announced as soon as possible after the election in the Local Association. 4. Any protest alleging "unfair ballot" or other irregularity must be presented in writing to the Secretary of the Local Association within seven (7) days of the results of balloting being announced. Upon receipt of such protest the Local Association Executive shall meet and if the protest is upheld another ballot shall be conducted. All ballots and voting lists shall be held by the Trustees for a reasonable period after the election. A motion to destroy the ballots shall be in order at a subsequent Local Association general membership meeting following the election. S. The election of Local Association Representatives to the Provincial Executive and the alternates shall be held at the same time and in the same manner as the election of the Local Association officers. The Local Association delegates to the Provincial Association Conventions, including the delegate who will act as a member of the Provincial Resolutions and Constitution Committee, shall be elected by secret ballot at a Local Association membership meeting prior to the date of the Provincial Association convention concerned. 6. Each certified unit shall be entitled to elect their member -at-la rge to the Local Association Executive by secret ballot and at a time and place to be agreed upon in advance with the 20 \') Section 20. LOCAL ASSOCIATION BY-LAWS {Continued) 20 .F. ELECTION OF OFFICERS (Continued) Local Association Executive. The member -a t -larg e may be elected at any time but elections must be held at least once annually. 7. No candidate may be elected to any office who is not present at the nominating meeting unless written consent to serve in the office if elected is presented to the officer presiding over that meeting at the time of nomination. G. DUTIES OF LOCAL ASSOCIATION OFFICERS: 1. The President shall preside at all meetings of the Local Association and of the Local Association Executive, and shall be a member ex-officio of all conunittees. 2. The Vice-President shall assist the President, and shall assume the authority and duties of the President in her/his absence. 3. The Secretary shall be responsible for taking accurate minutes of meetings of the Local Association and of the Local Association Executive . The Secretary shall be responsible for all official correspondence as directed by the Local Association membership or by the Local Association Executive. 4. The Treasurer shall maintain accurately and prop erly such bookkeeping system as -shall be set up under the instruction of the Local Association Executive . She/he shall present financial statements to each membership meeting, and shall circulate an audited financial report to the Local Association and Provincial Association Executives by January 1 of each year. This report shall be read at the January membership meeting. 5. The elected officers shall normally assume their duties of office within seven (7) days after the results of the balloting have been announced, unless a protest is lodged as under Section F4 above. 2l Section 20. LOCAL ASSOCIATION BY-LAWS (Continued) 20.G. DUTms OF LOCAL ASSOCIATION OFFICERS (Cont'd) 6 . All cheques issued by the Local Association shall require the signature of the Treasurer and one of the following: President, Vice-President or Secretary . Application for certificati on and other legal documents shall be signed by the Local Association President and Secretary . 7. No agreements shall be entered into by a Local Association Off icer which change any terms or provisions of an existing labor agreement unless a~proval has been granted for such action by bargainin.9 unit concerned. H. VACANCms IN LCX:AL ASSOCIATION TABLE OFFICER POSITIONS: 1. Any Local Association Officer will have her/his office declared vacant if she/he misses three (3) consecutive executive meetings without reasonable excuse. 2. Local By-elections shall be called by the Trustees when an offi ce becanes vacant within two (2) months of the opening of annWll elections in which case the office shall remain vacant until the annual elections are held. By-elections shall be held by secret ballot vote at any Local Association membership meeting where the membership has been duly notified, or by referendum ballot vote. I . RECALL OF LOCAL ASSOCIATIOO OFFICERS: A Local Association Officer may be recalled at any ti.me by a majority of the votes cast in a referendum vote of the Local Association membership. After notice of motion has been duly given and the approval of a referendum vote to recall has been obtained by a majority vote of the Local Association membership at a membership meeting, the vote to recall ahall be held not earlier than seven (7) days nor later than twenty-one (21) daya. Any vacancy on the Local Association Executive aa a result of recall shall be filled by a By-election aa in Section H.2 above. 22 Section 20. LOCAL ASSOCIATION BY- LAWS (Continued) J. STEWARDS: The Local Association shall maintain a steward structure. All stewards are to be elected on the job. Steward committees shall be encouraged. K. MEETINGS: 1. Any member in good standing of the Local Association shall have the right to attend any meeting of the Local Association , including Executive and committee meetings, in which case the member shall have voice at the discretion of the chair, but no vote. 2. Meetings of this Local Association shall be held on a regular basis, preferably once each month, but in no case less than quarterly. Special meetings may be held at any time by a majority decision of the Local Association Executive or by a petition of _ of the Local Association members or by a decision of a regular Local Association membership meeting. members of the Local Association shall constitute a quorum at any membership meeting. Meetings of the Local Association Executive shall be held monthly at a regular time. members of the Local Association Executive shall constitute a quorum at an executive meeting. L. DUES & FINANCES: 1. Monthl y dues shall be for every member of the Local Association and shall be payable each month. Dues can only be changed with the approval of the membership of the Local Association involved. 2. The Local Association shall have the right to levy on its members, for special purposes, one assessment per year of at most five dollars ($5.00), which shal l be voted on by two-thirds (2/3) majority vote of the members at a Local Association menbership meeting, provided that proper notice has been given at least fourteen (14) days prior to the vote . Further assessments shall only be levied as a result of a referendum ballot. 23 Section 20. LOCAL ASSOCIATION BY-LAWS (Continued) L. DUES & FINANCES (Continued) 3 . All monies in the hands of the Treasurer shall be deposited in the name of the Local Association and a complete reco rd of all monies received and paid out shal l be kept. There shall be a yearly audit. The Trustees shall be responsible for inspecting the financial records of the Local Association. M. APPROVAL OF CONTRACT: A contract must be approved by a majority of the membership of the bargaining unit concerned . N. STRIKES AND LOCKOUTS: A bargaining unit shall not strike wi thout the approval of the membership in that unit. Voting shall be by secret ballot and a majority of votes cast shall be necessary for a strike to take place. O. DISCIPLINE: Any member of the Local Association shall have the right to prefer charges against any other member of the Local Association or any Provincial Association Office r according to Section 17 of the Provincial Association Constitution. Charges can be preferred against any member or officer who: 1. Violates any provision of the Provincial Constitution and/or Local Association By-laws. 2. Obtains membership through fraudulent means or by misrepresentation. 3. Fraudulently receives or misappropr iates any prope rty of the Provincial Association or Local Association. 4. Acts in collus ion with the employer with a view to injuring the Provincial Association or Local Association or impeding the implementation of any policy of the Provincial Association or Local Association. 5 • .Fails to act in accordance with any decision of regular or special membership meetings of the Local Assoc iation. Secti on 20. LOCAL ASSOCIATION BY-LAWS (Continued) P. PROCEDURE : 1. Except as otherwise provided in these Local Association By-laws and the Provincial Association Constitution, Bourinot's Rules of Order shall govern the conduct of all Local Association meetings and Local Association executive meetings. 2. Any of these By-laws may be amended by a majori t y vote at a Local Association membership meeting provide d that notice of motion of the amendments or changes has been posted at least seven (7) days prior to the vote. Any amendments or changes to these By-laws shall only become effective upon approval by the Provincial Association Execu tive. Q. CHARTER MEETING: The method of election of Local Association Officers in a newly chartered Local Association shall be determined by the members at the charter meeting. The quorum shall be a majority of those members appl y ing for charter. 25 Association of University and College Employees LOCAL #1 (UBC) BY-LAWS A. NAME: This Local Association shall be known by name as "The Association of University and College Employees Local No. l" a.nd shall hereinafter be referred to as the "Local Association." B. OBJECTIVES: The objectives of the Local Association shall be the same as those of the Association of University and College Employees as provided in Section 2 of the Provincial Association Constitution. c. JURISDICTION: The jurisdiction of this Local Association shall include but not be limited to all full-time and part-time clerical technical and service workers at the University of British Columbia. D. MEMBERSHIP: Application for membership in the Local Association shall be ma·de in writing and may be accepted from the applicant by a Local Association Officer or designated authority. Each person signing an application for membership and paying the initiation fee will thereby agree to comply with the aims, principles, and policies of the Provincial Association. Upon acceptance of such application according to Section 4.D of the Provincial Association Constituti0n, the applicant shall be entitled to full membership status. The initiation fee of this Local Association shall .be one dollar ($1.00) for each person wishing to become a member except in th~ case where the laws or regulations of the 27 ... Section D. (MEMBERSHIP) Continued Province or the laws or regulations of the Fed- eral government require a lesser or larger initiation fee, in which case the provisions of the laws and regulations shall apply, instead of and in place of the By-law requirement. When a member becomes unemployed she/he shall retain full membership rights without paying per capita tax for a period of ninety (90) days from her/ his last per capita tax payment. Members un- employed for more than ninety (90) days from their last per capita tax payment, and members employed but not working in bargaining units, may maintain membership rights by paying not less than the per capita tax each month . After payment of such per capita tax, membership will only lapse if the per capita tax is more than three (3) months in arrears. The foregoing does not apply to members of a unit pending certifi- ca-tion. LOCAL ASSOCIATION EXECUTIVE: The Table Officers of the Local Association shall include the fol- lowing: President, Vice-President, Secretary, Treasurer and two Trustees. The executive will also include the Chairperson of the Grievance Committee, Chairperson of the Contract Commit- tee, Chairperson of the Communications Commit- tee, and one Division Steward for each of the Divisions (see appendix). F. ELECTION OF OFFICERS: 1. A nominee for any office must be a member in good standing of the Local Association. 2. The nomination of Local Association Table Officers shall commence at the regular monthly meeting in September and close at -the regular monthly meeting in October. Annual elections of Local Association Table Officers shall be by referendum bcirflot vote. At least fourteen (14) days prior notice of the election shall be given to the membership. The person re- ceiving the largest nunber of votes in any election shall stand elected. 3. The two Local Association Trustees 28 Section F. (ELECTION OF OFFICERS) Continued shall be responsible for the fair conduct of the balloting in all Local Association elections. In the event that a Trustee is running for office and is therefore not available to act as a returning officer, the Local Association Executive shall appoint a returning officer accordingly. No member running for office shall be eligible to act as a returning officer in that election. Each candidate will be allowed one (1) scrutineer at the ballot count and at each polling station. The results of the balloting will be announced as soon as possible after the election. Polling places will be located at suitable locations on campus, where possible, and the hours of voting will be determined by the regular monthly meeting in September. 4. Any protest alleging "unfair ballot" or other irregularity must be presented in writing to the Secretary of the Local Association within seven (7) days of the results of the balloting being announced. Upon receipt of such protest the Local Association Executive shall meet and if the protest is upheld another ballot shall be conducted. All ballots and voting lists shall be held by the Trustees for a reasonable period after the election. A motion to destroy the ballots shall be in order at a subsequent Local Association membership meeting following the election. 29 3ection F. (ELECTION OF OFFICERS) Con~inued 5. Each of the Divisions shall hold an October election meeting of all stewards within the Division for the purpose of electing one steward to be Division Steward who shall serve as a member of the Local Association Executive and as one of the members of the Grievance Committee; one steward who shall serve on the Contract Committee; one steward who shall serve on the Communications Committee. The quorum for each Division's October election meeting shall be one- third of the stewards within that Division. In the event that a Division Steward or Division representative to a Committee is recalled or resigns, a By-election to fill the vacancy will take place at a meeting of the stewards within the Division, by secret ballot vote, following two weeks notice. 6. The Grievance Committee, Contract Committee and Canmunications Committee shall each elect from among their members a Chairperson to serve on the Local Association Executive. The stewards shall meet annually in October to elect from among themselves a Chief Steward. 7. The election of Local Aseociation representatives to the Provincial Executive shall be held at the same time and in the same manner as the election of the Local Association Table Officers. The Local Association's member of the Provincial Constitution and Resolutions COB111\ittee shall be elected at a Local Association membership meeting prior to the Provinci~l Association Annual Convention. 30 J Sec t i on F. (ELECTION OF OFFICERS) Continued 8. Each office or group of from 5 to 20 members shall elect one steward, elections to be held at least once annually. The Division Steward shall be responsible for keeping a current membership list of all offices or groups within the Division, and for ensuring that each group is represented by a steward. Designation of Divisions and assignment of offices or groups to a Division may be altered from time to time by the Local Executive with the consent of the offices or groups involved. 9. No candidate may be elected to any offi ce who is not present at the nominating meeting unless written consent to serve in the office if elected is presented to the officer presiding over that meeting at the time of nomination . G. DUTIES OF LOCAL ASSOCIATION OFFICERS AND COMMITTEES: 1. The Local Association President shall preside at all meetings of the Local Association and of the Local Associatio n Executive, and shall be a member ex-offic io of all Committees and of all Divisions, and shall be responsible for coordination between the Committees and Divisions and the Executive. 2. The Vice-President shall assist the President, and shall assume the authority and duties of the President in her/his absence . 3. The Secretary shall be responsible for taking accurate minutes of meetings of the Local Association and of the Local Association Executive and for making available to the Communications Committee all pertinent decisions. She/he shall be 31 Section G. (DUTIES OF OFFICERS & COMMITTEES} Cont'd responsible for all official correspondence as directed by the Local Association membership or by the weal Association Executive. 4. The Treasurer shall maintain accurately and properly such bookkeeping system as shall be set up under the instruction of the Local Association Executive. She/he shall present financial statements to each membership meeting, and shall circulate an audited financial report to the Local Association and Provincial Association Executives by January 1 of each year. This report shall be read at the January membership meeting. 5. The elected officers shall normally assume their duties of office within seven (7) days after the results of the balloting have been announced, unless a protest is lodged under Section F.4 above. 6. All cheques issued by the Local Association shall require the signature of the Treasurer and one of the following: President, Vice-President or Secretary. Application for certification and other legal documents shall be signed by the Local Association President and Secretary. 7. The Communications Committee shall be responsible for all communications, including a Local Association Newsletter, notices of meetings, and communication of important decisions to the membership. 8. The Contract Committee shall be responsible for researching and presenting contract proposals to the membership for discussioni for negotiating with the University on behalf of the weal Association; and for 32 Section G, (DUTIES OF OFFICERS & COMMITTEES) Cont'd reporting to the Local Association Executive and the membership. 9. The Grievance Committee shall be responsible for ensuring the rights of individual members on the job are respected, and for representing the interests of individual members in respect to their working conditions. 10. No agreements shall be entered into by a Local Association Officer or Committee member which .change any terms or provisions of an existing labor agreement unless approval has been granted for such action by the membership of the bargaining unit concerned. H. VACANCIES IN LOCAL ASSOCIATION TABLE OFFICERS POSITIONS: 1. Any Local Association Officer will have her/his office declared vacant if she/he misses three (3) consecutive executive meetings without reasonable excuse. 2. By-elections shall be called by the Trustees when an office becomes vacant unless such office becomes vacant within two months of the opening of . annual elections in which case the office shall remain vacant until the annual elections are held. By-elections shall be held by secret ballot vote at any Local Association membership meeting where the membership has received two weeks written notice. I. RECALL: 1. Any steward may be recalled at any time by a majority vote of the members of the office or group which that steward 33 Section I. (RECALL) Continued represents. Vacancies shall be filled by election within seven (7) days. 2. A Division Steward or Division representative on a Committee may be recalled by a majority vote of the stewards within the Division concerned, or by a majority vote at a General Divison Meeting. Any such vacancy will be filled by secret ballot election at a meeting of stewards within the Division within two weeks, 3. The Chief Steward may be recalled by a majority vote of a meeting of all stewards, or by the Local Association membership according to the procedure for recall of Table Officers. In the case of recall of the Chief Stewards, the stewards shall meet within two weeks to elect a new Chief Steward. 4. Any Table Officer may be recalled by referendum ballot of the Local Association membership, according to the following procedures: (a) Following receipt of a petition for recall signed by 25% of the Local Association membership, stating the specific complaints against the Officer, the Local Association Executive shall send written notice to all the membership including a copy of the petition and a brief answer written by the Officer concerned, and announcing a Local Association membership meeting to discuss the recall. This notice shall be made approximately two 34 Section I . (RECALL) Continued weeks prior to the meeting. At that meeting, the Officer and/or a member appointed by her/him shall have a right to speak, in answer to the petition. (b) The referendum for recall shall be held prior to the next membership meeting but no sooner than two weeks. The ballot shall be carried out by the Trustees in the usual manner . (c) The Officer will be recalled if th e motion for recall is approved by a majority of votes cast. J. MEETINGS: 1. Any member in good standing of the Local Association shall have the right to attend any meeting, including Executive and Committee meetings, in which case the member shall have voice at the discretion of the Chair, but no vote . 2. General Membership Meetings of the Local Association shall be held on a regular basis, preferably monthly, but in no case less than quarterly. The monthly meetings shall normally take place on the second Thursday of each month. The normal meeting time may be changed by majority vote of any membership meeting. Notice of the precise date, time and place of each meeting shall be given to the membership at least one week prior to the meeting. Special membership meetings may be held at any time by the call of the President or the Local Executive, by petition of 30 members of the Local Association, or 35 Section J. (MEETINGS) Continued by decision of a regular monthly meeting. Notice for such special meetings must be posted in a conspicuous place at least three days prior to such a meeting Except where otherwise stated, the quorum for business at any membership meeting shall be twenty-five members. 3. The Local Association Executive shall meet at least monthly at the call of the President or of any four members of the Executive. The quorum for business at any Local Association Executive meeting shall be a majority of the members of the executive, and a majority of votes cast on any matter shall be decisive. 4 . Meetings of Committees shall be at the call of the Chairperson of the Committee, of the President, or of any three members of the Committee concerned. The quorum for business of any Committee shall be a majority of its members, and a majority of votes cast on any matter shall be decisive. 5. Meetings of the stewards within any Division shall be at the call of the Division steward or of any two stewards. The stewards within a Division may decide to hold meetings on a regular basis. The quorum for business at these meetings shall be one-third of the stewards within that Division. 6. General Division meetings, of all members within a Division , may be called at any time by written request to the Division Steward signed by any ten (1 0) members in 36 section J. (MEETINGS) Continued K. a Division. The membership within a Div i sion may decide to hold General Division Meetings on a regular basis. The quorum for business at these meetings shall be fifteen (15) members of the Division involved. 7. The annual fiscal meeting of the Local Association shall be the January member- ship meeting. At this meeting a Projected Budget shall be presented, debated and approved. Any major change in the categories, priorities, and amounts outlined in the budget in the ensuing year must be reported to and receive the approval of a membership meeting for which notice of the budgetary decisions to be made has been given to the member- ship. There shall be no salaried officers or staff unless it is so established by the January monthly membership meeting, which shall also determine the salaries of same, provided those salaries do not exceed the highest salary paid to members at UBC. During strike or lock-out, any salaried officers shall not receive more than the strike benefits paid to other members. Any officer or steward temporarily working on the legitimate business of the LOcal Association shall be paid at her/his regular job rate for any time lost from her/his job. DUES AND FINANCES: 1. Monthly dues shall be $4.50 for each member of the Local Association and shall be payable each month. Dues can only be 37 Section K. (DUES & FINANCES) Continued L. M. changed by a majority of votes cast in a referendum ballot of the Local Association membership. 2. The Local Association shall have the right to levy on its members for special purposes, one assessment per year of a maximum of five dollars, which must be approved by a 2/3 majority vote of the members at a Local Association membership meeting, provided notice of the vote has been given at least fourteen (14) days prior to the meeting. Further assessments require approval by a referendum vote. 3. All monies in the hands of the Treasurer shall be deposited in the name of the Local Association, and a complete record of all monies received and paid out shall be kept. The Trustees shall be responsible for inspecting the financial records of the local association. APPROVAL OF CONTRACTS: Any collective agreement must be approved by a majority of votes cast in a referendum of the membership in the bargaining unit concerned. The referendurn shall be held in conjunction with a series of meetings to discuss the collective agreement, held at times and places such as to give all members concerned an opportunity to attend before they vote. STRIKES AND LOCKOUTS: A bargaining unit shall not strike without the approval of the membership . Voting shall be by secret ballot and a majority of votes cast shall be necessary for a strike to take place . 38 N. DISCIPLINE: Any member of the Local Association shall have the right to prefer charges against any other member of the Local Association according to Section 17 of the Provincial Association Constitution. Charges can be preferred against any member who: 1. Violates any provision of the Provincial Constitution and/or Local Association By-laws . 2. Obtains membership through fraudulent means or by misrepresentation. 3. Fraudulently receives or misappropriates any property of the Provincial Association or Local As~ociation. 4. Acts in collusion with the employer with a view to injuring the Provincial Association or Local Association or impeding the implementation of any policy of the Provincial Association or Local Association. 5. Fails to act in accordance with any decision of regular or special membership meetings of the Local Association. 0. PROCEDURE : 1. Except as otherwise provided in these Local Association By-laws or the Provincial Association Constitution, Bourinot's Rules of Order shall govern the conduct of all Local Association meetings and Local Association Executive meetings. 2. Any of these By-laws may be amended by a majority vote at a Local Association membership meeting provided that notice of motion of the amendments has been posted at least seven days prior to the 39 Section o. {PROCEDURE) Continued vote . Any amendments to these By- laws shall only become effective upon approval by the Provincial Association Executive . P . ORGANIZATIONAL YEAR 1 . Charter Meeting : The method of e l ection of Local Association Table Officers shall be determined by the members at the Charter Meeting. The quorum shall be a majority or those members applying for charter. 2. A Chief Steward and Contract Officer shall be elected by secret ballot vote at a Local Association membership meeting. 3 . During the Organizational Year, Division Stewards will be elected when possible by all members within the Division. Proper elections of stewards, Division Stewards, and Committees will be held as soon as possible after ce r tification. Until then, Committees and their membership will be as determined by Local Association membership meetings. 4. In the organizing -period prior to certification, a member will be considered to be in good standing if she/he has paid the $1.00 initiation fee. 5. The quorum for business at membership meetings during the Organizing Year shall be ten (10) members. ASSOCIATION OF UNIVERSITY AND COLLEGE EMPLOYEES, LOCAL #1 - A.U.C.E. BY-LA\-1S A. NAME: This local Association shall be known as "The Association of University and College Employees, Local #111 and shall hereinafter be referred to as the 11Local Association". B. OBJECTIVES: The objectives of the Local Association shall be the same as those of the Association of University and College Employees as provided in Section 2 of the Provincial Association Constitution. C. JURISDICTION: The jurisdiction of this Local Association shall include but not be limited to all full-time and part-time clerical, technical and service workers at the University of British Columbia. 0. MEMBERSHIP: Application for membership in the Local Association shall be made in writing and may be accepted from the applicant by a Local Association officer or designated authority . Each person signing an application for membership and paying the initiation fee will thereby agree to comply with the aims, principles and policies of the Provincial Association. Upon acceptance of such application according to Section 4, D of the Provincial Association Constitution the applicant shall be entitled to full membership status. The initiation fee of this Local Association shall be one dollar ($1 .00) for each person wishing to become a member except in the case where the laws or regulations of the province or the laws or regulations of the Federal government require a lesser or larger initiation fee, in which case the provisions of the laws and regulations shall apply, instead of and in place of the By-l aw requirement. When a member becomes unemployed she/he shall retain full membership rights without paying per capita tax for a period of ninety (90) days from her/his last per capita tax payment. Members unemployed for more than ninety (90) days from their last per capita tax payment, and members employed but not working in bargaining units, may maintain membership rights by paying not less than the per capita tax each month. After payment of such per capita tax each month, membership will only lapse if the per capita tax is more than three (3) months in arrears. The foregoing does not apply to members of a unit pending certification. E. LOCAL ASSOCIATION EXECUTIVE: The Local Association Executive shall include the following: President Vice-President Secretary-Treasurer Membership Secretary Union Organizer Union Co-ordinator 2 Trustees 2 Provincial Representatives Chairperson of the Grievance Committee Chairperson of the Contract Committee Chairperson of the Communications Committee Chairperson of the Action and Publicity Committee Chairperson of the Job Evaluation Committee Chairperson of the Working Conditions Committee 1 Division Executive Representative from each Division Page 2. F. ELECTION OF OFFICERS: 1. A nominee for any office must be a member in good standing of the Local Association. 2. The nomination of Local Association Table Officers shall commence at the regular monthly meeting in October and shall close at the regular monthly meeting in November. Nominations from the floor will be called for. Other nominations must be in writing to the Union Office signed by the nominator. At the November meeting all candidates will be asked if they will stand. Those not present must, if they wish to stand, have given their acceptance in writing prior to the meeting to be considered as candidates. Annual election of Local Association Table Officers shall be by referendum ballot vote where election is necessary. At least fourteen (14) days notice shall be given to the membership prior to the election. The person receiving the largest number of votes in any election shall stand elected. Notwithstanding the above, nominations for full-time salaried positions wi 11 commence at the regular monthly meeting two months prior to the expiry of the incumbent's term. Full-time salaried officers will serve for one year from the date they assume office . Full-time salaried positions are paid as follows: All persons working full-time for the union will be paid at the same rate. This rate will be represented by Pay Grade 8, Step 6. The full-time salaried staff will be entitled to all the rights and benefits of the collective agreement. Union members wishing to run for full-time salaried positions must submit a statement containing their qualifications and background. This statement will appear with the election ballot. Election for these positions will be conducted in the same manner as above. 3. The two Local Association Trustees shall be responsible for the fair conduct of the balloting in all Local Association elections. In the event that a Trustee is running for office and is therefore not available to act as a returning officer, the Local Association Executive shall appoint a returning officer accordingly. No member running for office shall be eligible to act as a returning officer in that election. Each candidate will be allowed one (l) scrutineer at the ballot count, and, in the event of a polling station. The results of the balloting will be announced as soon as possible after the election. Polling places will be located at suitable locations on campus, where possible. 4. Any prates t a 11 egi ng "unfair ba 11 ot II or other i rregu l ari ty must be presented in writing to the Secretary of the Local Association within seven (7) days of the results of the balloting being announced. Upon rec eipt of such pro- test the Local Association Executive shall meet and if the protest is upheld another ballot shall be conducted. All ballots and voting lists shall be held by the Trustees for a reasonable period after the election . A motion to destroy the ballots shall be in order at a subsequent Local Association membership meeting following the election. 5. Each of the Divisions shall hold a December el ection to be held by ballot or by a December election meeting of all members within the Division for the purpose of electing one member who shall be Division Executive Rep- resentative to serve as a member of the Local Association Executive, and a member who shall be a Division Steward to serve as a member of the Grievance Committee. The quorum for each Division's December election meeting shall be fifteen (15) of the members within that Division . In the event that a Division Steward, Division Executive Representative or Division Representative to a committee is re-called or resigns, a By-election to fill the vacancy will take place by ballot or at a meeting of the members within the Division, by secret ballo t vote, following two weeks notice. Within 2 months after a contract is signed, each division shall elect, by secret ballot, a member from the division to be Contract Representative . Each division shall elect from among its members one member to represent the division on the Communications Committee. Within 2 months after a contract has been signed, large II sha 11 be elected to the Strike Committee. may elect one member from their division to serve representative. Page 3. ten (10) members "at In addition, each division as a Strike Cormnittee In addition to the divisional representatives of the Grievance Committee, three (3) members "at large" shall be elected to the Grievance Committee. 6. The Grievance Committee, Contract Committee and Communications Committee and Strike Committee shall each elect from among their members a Chair- person to serve on the Local Association Executive or have someone serve as an Executive Representative from the Committee on a rotational basis. 7. The election of Local Association representatives to the Provincial Executive shall be held at the same time and in the same manner as the election of the Local Association Table Officers. The Local Association's member of the Provincial Constitution and Resolutions Committee shall be elected at a Local Association membership meeting prior to the Provincial Association Annual Convention. 8. Each office or group of from 5 to 20 members shall elect one steward, elections to be held at least annually. The Division Executive Representative shall be responsible for keeping a current membership list of all offices or groups, within the Division, and for ensuring that each group is represented by a steward . Designation of Divisions and assignment 9f officers or groups to a Division may be altered from time to time by the Local Executive with the consent of the officers or groups involved. 9. No candidate may be elected to any office who is not present at the nominating meeting unless written consent to serve in the office if elected is presented to the officer presiding over the meeting at the time of nomination or to the Union office - prior to the meeting for closing nominations. G. DUTIES OF LOCAL ASSOCIATION OFFICERS AND COMMITTEES: l . President: The Local Association President shall preside at all meetings of the Local Association and of the Local Association Executive (except where the Local Association Executive has elected to rotate the Chair) and shall be a member ex-officio of all Committees and of all Divisions, and shall be responsible for co-ordination between the Committees and Divisions and the Executive. 2. Vice-President: The Vice-President shall assist the President and shall assume the authority and duties of the President in her/his absence. 3. Secretary-Treasurer: The Secretary-Treasurer shall be responsible for taking minutes of the meetings of the Local Association and of the Local Association Executi ve , shall be a member of the Executive and shall be an Ex-officio member of the Communications Committee; shall co-ordinate the production of the Di vision newsletters with the Division Executive Representatives; and further shall maintain accurately and properly such bookkeeping system as shall be set up under the instructions of the Local Association Execu- t i ve. The Secretary -Treasurer shall present financial statements to each membership meeting and by January 1 of each year, shall submit the Local Association's books and all related papers to an auditor approved by the Local Association Executive. An annual audited financial report shall be circulated to the Local Association and Provincial Association Executives and presented to a general membership meeting of the Local Association before June l of each year. The duties of this position shall share the general office work (i.e . correspondence, mailing , filing, membership lists, etc.) and public relations. Page 4 . 4. Membership Secretary: 5. The Me~;~~~PP/) Secreta.7 shall be.responsible for ffiaintainiAg membe~shiP. records . ~7 -1-~ VV'-C-<~~ r~ Trustees: t2tJ' Responsible for the conduct of all referendums and ballots, r~sp?nsible for for seeing that the constitution and by-laws are adhered to w1th1n the local , responsible for keeping the by-laws up-dated and responsible for financial investigations within the local. 6. Union Organiser: Shall be a member of the Executive, an ex-officio member of the Grievance Committee and shall do work related to that committee including the training of new members in the processing of grievances. This position is also res- possible for the training of Local Shop Stewards. The duties of this position shall include maintaining the collective agreement, organising the steward, division and committee structures. Further, this position shall share the general office work (i.e. correspondence, mailing, filing, membership lists, etc.) and public relations. In the absence of the Union Co-ordinator, will be an ex-officio member of the Contract Committee. 7. Union Co-ordinator: Shall be a member of the Executive, an ex-officio member of the Contract Committee, shall be involved in negotiations and shall do work related to that Committee. When not involved in negotiations, this position shall become ex-officio on the Grievance Committee and shall do work related to that committee. The duties of this position shall include maintaining the collective agreement and sharing the general office work (i .e., correspondence, mailing , filing, membership l ists , etc . ) and public relations. 8. Communications Committee: Shall be responsible for all communications, including a Local Association News- letter, notices of meetings, and communication of important decisions to the membership. 9. Contract Committee: Shall be responsible for researching and presenting contract proposals to the membership for discussion; for negotiating with the University on behalf of the Local Association; and for reporting to the Local Association Executive and the membership. 10. Strike Committee: Shall in the event of a strike assist the Contract Committee and impl ement t he strike strategy as directed by the membership. 11. Grievance Committee: Shall be responsible for ensuring the rights of individual members on the job are respected and for representing the interests of individual members with respect to their working conditions. 12 . Local Association Representatives to the Provincial Association : The Local Association Representatives to the Provincial Executive shall be responsible for informing the membership of the activities of the Provincial Associ atio n and shall rep resent members of the Local Association Execut i ve , the representatives shall attend the meetings of the Local Executive . Page 5. The elected officers shall normally assume their duties of office within seven (7) days after the results of the balloting have been announced, unless a protest is lodged under Section F.4 above. The President, Vice-President and the Secretary-Treasurer have signing authority for the Local and any two of them must sign a cheque for dis- bursement of funds. Application for Certification, and other legal docu- ments shall be signed by the Local Association President and Secretary- Treasurer. The signing officers shall be empowered to sign leases for the conduct of the business of the Union or to maintain equipment which the Union owns (subject to pre -determined restrictions). Should any picket line appear on campus as a result of a labour dispute, the Executive shall meet immediately and send a letter to the University advising them that the Union recognizes the picket line as bona fide. H. VACANCIES IN LOCAL ASSOCIATION TABLE OFFICERS POSITIONS: 1. Any Local Association Officer will have her/his office declared vacant if she/he misses three (3) consecutive Executive ~eetings without reasonable excuses. 2. By-elections shall be called by the Trustees when an Office becomes vacant unless such office becomes vacant within two months of the opening of annual elections in which case the office shall remain vacant until the annual elections are held. By-elections shall be held by referendum or by secret ballot vote at any Local Association membership meeting where the membership has received two weeks written notice. I. RECALL: l . Any steward may be recalled at any time by a majority vote of the members of the office or group which that steward represents. Vacancies shall be filled by election within seven (7) days . 2. A Divi sion Steward, Division Executive Representative, or Division Representative may be recalled by a majority vote at a General Division Meeting . Any such vacancy will be filled by secret ballot election of the members within the Division within two (2) weeks. 3. Any Table Officer, Local Association Representative to the Provincial or any other member elected at a membership meeting to represent the member- ship of the Local Association may be recalled by referendum ballot of the Local Association membership, according to the following procedures: (a) Following receipt of a petition for recall signed by 25% of the Local Association membership, and listing the specific complaints against the officer, the Local Association Executive shall send written notice to all the memebership including a copy of the petition and a brief answer written by the Officer concerned, and announcing a Local Association membership meeting to discuss the recall. This notice shall be made approximately two (2) weeks prior to the meeting. At that meeting, the Officer and/or member appointed by her/him shall have a right to speak, in answer to the petition. (b) The referendum for recall shall be held prior to the next membership meeting but no sooner than two (2) weeks. The ballot shall be carried out by the Trustees in the usual manner. (c) The Officer will be recalled if the motion for recall is approved by a majority of votes cast . J. MEETINGS: l . Smoking is prohibited at all membership meetings. 2. All membership meetings shall be limited to a 7 p.m. deadline. 3. AUCE membership meetings shall be held from 12:30 to l :30 OR as permitted by the contract between 12:30 p.m. and 2:30 p.m. Page 6. 4. No general membership meetings will be held during a split lunch hour. 5. Motions must be printed in the newsletter and distrubted to the member- ship at least a week prior to the membership meeting. 6. Any member in good standing of the Local Association shall have the right to attend any meeting, including Executive and Committee meetings, in which case the member shall have voice at the discretion of the Chair, but no vote. 7. Non-members may not attend union meetings except when specific approval is given by the membership at that meeting. 8. General Membership Meetings of the Local Association shall be held on a regular basis, preferably monthly but in no case less than quarterly. The monthly meetings shall normally take place on the third Thursday of each month. The normal meeting time may be changed by majority vote of any membership meeting. Notice of the precise date, time and place of each meeting shall be given to the membership at least one (1) week prior to the meeting . Special membership meetings may be held at any time by the call of the President of the Local Executive, by petition of 30 members of the Local Association, or by dicision of a regular monthly meeting. Notice for such special meetings must be posted in a conspicuous place at least three (3) days prior to such a meeting . Except where otherwise stated, the quorum for business at any membership meeting shall be twenty-five (25) members. 9. The Local Association Executive shall meet at least monthly at the call of the President or of any four (4) members of the Executive . The quorum for business at any Local Association Executive, and a majority of votes cast on any matter shall be decisive. 10. Meetings of Committees shall be at the call of the Chairperson of the Committee, of the President, or of any three (3) members of the Committee concerned . The quorum for business of any Committee shall be a majority of its members, and a majority of votes cast on any matter shall be decisive. 11. Meetings of the stewards within any Division shall be at the call of the Division Steward, Division Executive Representative, Union Organizer, or any two (2) stewards . The stewards within a Division may decide to hold meetings on a regular basis. The quorum for business at these meeti ngs shall be one-third (1/3) of the stewards within that Division. 12. General Division meetings, of all members within a Division , may be called at any time by written request, to the Division Executive Representative signed by any ten (10) members in a Division. The membership within a Division may decide to hold general Division Meetings on a regular basis. The quorqm for business at these meetings shall be fifteen (15) members of the Division involved. 13. The annual fiscal meeting of the Local Association shall be the December membership meeting. At this meeting a projected budget shall be presented, debated and approved. Any major change in the categories, priorities, and amounts outlined in the budget in the ensuing year must be reported to and receive the approval of a membership meeting for which notice has been given to the membership. There shall be no salaried officers of staff unless it is so established by a membership meeting, which shall also determine the salaries of same, provided those salaries do not exceed the highest wage rate for the bargaining unit. During strike or lock-out, any salaried officers shall not receive more than the strike benefits paid to other members. Any officer or steward temporarily working on the legitimate business of the Local Association shall be paid at her/his regular job rate for any time lost from her/his job. K. DUES AND FINANCES: l. Monthly dues shall be $12.00for each member of the Local Association who works 20 hours per week or more and $5.75 for each member of the Local Association who works less than 20 hours per week. Dues shall be payable each month. Page 7. 2. The Local Association shall have the right to levy on its members for special purposes, one assessment per year of a maximum of five (5) dollars, which mush be approved by a 2/3 majority vote of the members at a Local Association membership meeting, provided notice of the vote has been given at least fourteen (14) days prior to the meeting. Further assess- ments require approval by a referendum vote. 3. A five (5) dollar per member assessment shall be made each August and the assessment shall be used for Strike expenses and pay if we go on strike. 4. A Local Association strike fund shall be set up and after August 1976, ten (10) percent of the monthly dues shall be allocated to a strike fund to be kept in a yield savings account. 5. AUCE Local 1 shall pay the medical plan premiums and group life premiums for those employees whose sick leave credits run out, while awaiting the collection of benefits under the Total Disability Plan, Group Life In- surance and Pension Plan. L. APPROVAL OF CONTRACTS: Any collective agreement must be approved by a majority of votes cast in a referendum of the membership in the bargaining unit concerned. The referendum shall shall be held in conjuction with a series of meetings to discuss the collective agreement, held at times and places such as to give all members concerned an opportunity to attend before they vote. M. STRIKES AND LOCKOUTS: A bargaining unit shall not strike without the approval of the membership. Voting shall be by secret ballot and a majority of votes cast shall be necessary for a strike to take place. N. CHANGES TO EXISTING LABOUR AGREEMENTS: No agreement shall be entered into by a Local Association Officer, Committee Member or Member elected to represent the bargaining unit which changes any terms or provisions of any existing agreement unless approval has been granted for such action by the membership of the bargaining unit. 0. DISCIPLINE: 1. Any number of members of the Local Association shall have the right to prefer charges against any other member of the Local Association, according to Section 17 of the Provincial Association Constitution and the following provisions. Charges can be preferred against any member who: (a) Violates any provision of the Provincial Constitution and/or Local Association By-Laws, (b) Obtains membership through fraudulent means or by misrepresentation, (c) Fraudulently receives or misappropriates any property of the Provincial Association or Local Association, (d) Acts in collusion with the employer with a view to injuring the Provincial Association of any policy of the Provincial or Local Associations, (e) Fails to act in accordance with any decision of a regular or special membership meeting of the Local Association, (f) Continues to work for the employer while the Local Association is on strike. 2. The following procedure shall be followed in the event of a member or members preferring charges against another member or members. Throughout, the accused shall be considered innocent until proven guilty, and guilt may only be decided if it is proven beyond any reasonable doubt. Page 8. (a) The member(s) laying the charge (the accuser) shall, in writing, state the following: i . ) i i . ) i i i . ) i V. ) their name( s) , the name(s) of the member(s) being charged, which of the above provisions the member(s) is charged with having violated (i.e., Article N. l. (a), (b), (c), (d), (e), or ( f) , the concrete action the member(s) charged is alleged to have taken. (b) The written charge shall be delivered to the Executive. (c) The Executive shall immediately forward one (l) copy of the charge to the below mentioned Committee of Inquiry (or arrange the immediate the immediate election of same), and hand-delivered a second copy of the charge to the accused, along with a copy of the sections of the Provincial Constitution and these By-Laws dealing with discipline, and a notification as to the accused right to counsel. (d) i .) i i . ) i i i . ) A Committee of Inquiry shall be elected by the membership meeting, nominations having been opened at a previous meeting. The Committee shall be composed of seven (7) members and four (4) alternates, the alternates being, in the event of a con- tested election, those candidates receiving the eighth, ninth, tenth, and eleventh greatest number of votes. The Committee shall only be elected if and when necessary. Once, el ected, however, it shall exist for one year. Any member of the Committee directly involved with a charge, either as accused accuser, shall step down while such charge is being in- vestigated, The purpose of the Committee shall be to investigate any charge that has been laid and to determine the facts of the case. The Committee shall seek to determine whether or not the accused carried out the concrete action they are all eged to have carried out . The Committee shall make no assessment as to guilt or innocence, that is, it shall not judge as to whether the alleged concrete action is or is not in violation of Secion N (1) of these By-Laws. The Committee shall make a written report outlining the method and extent of i ts in- vestigation and setting forth the facts determined through the investigation. The guiding principle shall be that only those facts can be accepted which can be proven beyond any reasonable doubt, In its investigation, the Committee shall seek information from such persons and sources as it deems appropriate . In the event of interviewing the accused, the latter shall be informed of their right to have counsel present. The investi- gation, from date of receipt of the charge, until completio n of the written report, shall take a miximum of one (l) month. However, this time li mit may be extended in the event the accused is on vacation, leave of absence, sick or on maternity leave. In such case the length of extension shall be the same as the length of such vacation or le ave . (e) The assuser and assused shall receive a copy of the written report immediatel y upon its completion. The accuser shall then have the right to continue to prefer charges or to drop same. In the former case, the matter shall be referred to the membershi p meeting for a hearing. (f) The Executive shall set a hearing (Special Membership Meeting) for the earliest possible date, and shall hand-deliver a letter to the accused stating the date, time, and ~lace of the hearing . The hearing shall in no case take place sooner than seven (7) days after said delivery. (g) If the accused fails to appear at the hearing, the hearing may proceed in her/his absence, unless the accused has, prior to the time of the hearing, presented a medical certificate or proven a personal emergency which presents her/h im from attending. In the event of extraordinary circumstances, refer to cl ause (m). • Page 9 . (h) At the hearing, the Committee of Inquiry shall read its written report(s). The member(s) laying the charge, or her/his representa- tive, shall then read the charge and make her/his statement. The accused or their counsel shall then reply with the defence. In their repective statements, either party may challenge any aspect of the report of the Committee of Inquiry and may present evidence and/or witnesses to support such challenge. Both parties shall have the right to immediate cross-examination of witnesses. Any member, including the accused, any witnesses presented, or any member of the Committee of Inquiry. A speakers list will be followed, and as long as there are members wishing to speak, the debate must continue for a minimum of fifteen minutes. (i) The accuser, and then the accused, shall make their summation. (j) The accuser and the accused, their counsel, witnesses called by either party, and the members of the Committee of Inquiry shall then leave the room. The membership shall then discuss the verdict. A speakers' list shall be followed, and as long as there are members wishing to speak, the debate must continue for a minimum of fifteen minutes. The membership will then be asked to find the accused either guilty or innocent of violating Section N(l) of these By-Laws. Those members who find the accused guilty will so signify, and those who find the accused not guilty will so signify. The verdict shall be decided by a majority of those present at the hearing. (k) If the verdict is guilty, the penalty, as provided in Section 17 (B) of the Provincial Constitution, shall be debated and decided . (1) The Executive shall be responsible for ensuring that the penalty is carried out . (m) A motion to reverse a conviction or a given penalty shall be in order at any future membership meeting, providing the mover and seconder originally voted on the prevailing side. P. PROCEDURE: l . Except as otherwise provided in these Local Association By-Laws or the Provincial Association Constitution, Bourinot's Rules of Order shall govern the conduct of all Local Association meetings and Local Associa - t i on Executive meetings . 2. Any of these By-Laws may be amended by a majority vote at a Local Associa - tion membership meeting provided that notice of motion of the amendments has been posted at least seven (7) days prior to the vote. Any amend- ments to these By-Laws shall only become effective upon approval of t he Provincial Association Executive./l#/l4hM / 4 ft~cf!J L 1?71-K_// -~-v- dJ tut,f/- , h- 1 be a University of condition of All Members covered by the certification who were members of the local Association as of October 1, 1974, will continue as members of the Local Association. All employees covered by the certification and employed by the University prior to October 1, 1974, but who were not members of the Local Association at that time will not be required to join the Local Association . F. Election of Officers 1. A Nominee for any office must be a member in good standing of the Local Association . A Nominee during the periocY°et,ection, shall not be eligible for office if (a) such person has been found guilty of any of the offences outlined in Section 0, Discipline of these By-Laws; (b) such person has applied for a job on campus out of the bargaining unit or who has accepted a temporary promotion out of the bargaining unit; (c) such person is in arrears of three months or more in the payment of union dues and/or assessments . This does not apply to members who are unemployed, on leave of absence without pay, or to members dismissed by the employer; the latter shall maintain their status as members in good standing until legal procedures available to achieve reinstatement in their position have been exhausted . . . . 2 BY-LAWS CHANGES D. Membership F. In accordance with the co 11 ecti ve agreement with the University of B.C. , membership in the Local Association shall be a condition of employment at UBC. All Members covered by the certification who were members of the local Association as of October 1, 1974, will continue as members of the Local Association. All employees covered by the certification and employed by the University prior to October 1, 1974, but who were not members of the Local Association at that time will not be required to join the Local Association . Election of Officers 1. A Nominee for any office must be a member in good standing of the Local Association . A Nominee during the period' 0et,ection, shall not be eligible for office if (a) such person has been found guilty of any of the offences outlined in Section 0 , Discipline of these By-Laws; (b) such person has applied for a job on campus out of the bargaining unit or who has accepted a temporary promotion out of the bargaining unit; (c) such person is in arrears of three months or more in the payment of union dues and/or assessments . This does not apply to members who are unemployed, on leave of absence without pay, or to members dismissed by the employer; the latter shall maintain their status as members in good standing until legal procedu res available to achieve reinstatement in their position have been exhausted . . .. 2 PAGE TWO--By-Laws Changes F. Election of Officers (continued) 2. Nominations for Local Association President and Vice-President shall commence at the regular monthly membership meeting in November. Nominations from the floor will be called for. Other nominations will be accepted in writing at the Union Office, signed by the nominator(s). At the December meeting all candidates will be asked if they will stand. To be considered as candidates, those not present must have given their acceptance in writing prior to the meeting. Following the November meeting, the candidate(s), whether the position they are standing for is being contested or not, must submit their platforms or programs to the Local Trustees for publication. The candidate(s) platforms plus a notice of election will be made available to the membership at least fourteen (14) days prior to the election date. A mail referendum shall be conducted to fill the above positions. The person receiving the largest number of votes in an election shall stand elected. Where one person only is nominated for the position, her/his name shall go on the ballot with a 11YES,11 "NO" or "ABSTAIN" beside it; a majority of "YES" v~tes shall be necessary for election. The election of the Local Association Membership Secretary, two Local Trustees and two Provincial Representatives shall be conducted in the same manner as above if more than one candidate is standing for office . If only one candidate is running, such person shall be elected by acclamation at the December membership meeting. No member may be allowed to stand for election to more than one office. 3. The two Local Association Trustees shall be responsible for the fair conduct of the balloting in all Local Association elections . In the event that a Trustee is running for office and is therefore not available to act as a returning officer, the Local Association shall appoint a returning officer accordingly. No member running for office shall be eligible to act as a returning officer in that election . Each candidate will be allowed one (1) scrutineer at the ballot count . 4. Any protest alleging 11unfair ballot" or other irregularity must be presented in writing to the Secretary-Treasurer of the Local Associ ation within seven (7) days of the elections. Upon receipt of such protest the Local Association Executive shall meet and if the protest is upheld another secret-ballot vote shall be conducted at the next two-hour general membership meeting. All ballots and voting lists shall be held for a reasonable period after the election. A motion to destroy the ballots shall be in order at a subsequent Local Association membership meeting. . .. 3 PAGE THREE--By-Laws Changes F. Election of Officers (continued) 5. Each of the Divisions shall hold a November election meeting of all members within the Division for the purpose of electing one member who shall be the Division Executive Representative to serve as a member of the Local Association Executive, a member to serve as a member of the Grievance Committee, a member to serve in the Action and Publicity Committee, a member to serve in the Communications Committee. Each Division may also elect a member to serve as Education Director for the Division, a member to serve as Newsletter Director for the Division, and a member to serve as Membership Director for the Division; these last three to work in collaboration with the Division Executive Representative , and shall be Executive alternates. The Division election meeting shall be called with at least fifteen (15) days notice. The quorum for each Division's November meeting shall be fifteen (15) of the members within that Division. At this election meeting, the candidate(s) to Division Executive Representative should state their platform or program of action and answer questions in this regard. Elections should then take place by secret-ballot vote by those members present . In the event that a Division Executive Representative or Division Representat ive to a committee is recalled or resigns, a By-election to fill the vacancy will take place following the same procedure as for the November election. The procedure shall be the same as the one outlined to elect other Division representatives. 6. As is . 7. Nominations for delegates to the Provincial Association's Annual Convention shall open ninety days prior to the announced date of the Convention. Candidates will run on platforms which reflect views on issues to be discussed at the Convention. The delegates shall be elected by secret-ballot vote at a general membership meeting which shall follow the publication of these platforms and the notice of elections , and which shall take place no later than a month before the Provincial Convention. The delegates sh~ll be elected according to 14(c) of the Provincial Constitution as has been outlined. . . . 4 PAGE FOUR--By-Laws Changes F. Election of Officers (continued) 8. Each office or group of from 5 to 20 members shall elect one steward, elections to be held at least annually . The division Executive Representative shall be responsible for keeping a current membership list of all offices or groups, within the Division, and for ensuring that each group is represented by a steward, and where there is no Division Executive Representative the Union Organizer shall be responsible for keeping a current membership list of all offices or groups within the Divisions, and for endeavouring that each group is represented by a steward . 9. No candidate may be elected to any office who is not present at the nominating meeting unless written consent to serve in the office if elected is received by the officer presiding over the meeting at the time of the nomination or received by the Union Office--prior to the meeting for closing nominations . Secretary 8. Division Executive Representatives Shall be responsible for maintaining the organization of their Divisions, assisted by the Union Organizer. They call Division meetings . A Division newsletter may be published whenever necessary. They keep their Division informed of Union issues and take their Division members' opinions and concerns to the Executive . With the help of the Union Organizer shall be responsible for maintaining their Division's Shop Steward structure ; they shall ensure that their Divisions are represented in every committee of the Union. 9. Committee Chairpersons They shall call the meetings of their committees' and co-ordinate their work in between meetings. They are responsible for educating new committee members in their duties . . .. 5 PAGE FIVE--By-Laws Changes G. DUTIES OF LOCAL ASSOCIATION OFFICERS AND COMMITTEES (continued) Local Association Representatives to the Provincial Association The Local Association representatives to the Provincial Executive shall be members of the Local Executive , shall be responsible for informing the membership of the activities of the Provincial Associat ion, shall represent members of the Local Association to the Provinc ial Association and shall convey the Local Executive's decisions to the Provincial. Further, the representatives shall ensure comminication between: 1. Local Association Executive; 2. Provincial Associat i on Executive; 3. Local Association member- ship meetings ; and 4. Local Association and Provincial Association newsletters . 11. Executive Committee Provides leadership for the Union in between membership meetings accordi ng to the Objectives of our Association as outlined in Section B of the Local By-Laws and Section 2 of the Provincial Asscciation Constitution . 12. Communications Committee Shall be respons ible for all communications, including a monthly local Association Newsletter. The Newsletter shall consist of all signed articles submitted by union members with the exception of articles that may be libelous. The Committee is also responsibl e for publishing notices of meetings , and communication of important decisions to the membership. 1 / Contract Committee y~ Shal l be responsible for~ earching and presenting contract proposals to the membershi p for discuss ion; for negotiating with the University on behalf of the Local Association; and for reporting to the Local Association Executive and the membership. 14. Action and Publicity Committee Upon Executive approval , this Committee shall make public through leaflets , articles, news releases, conferences, rallies, demon- strat ions, etc. the University's violations of the Contract, the problems facing the Union, th e University's position during cont ract negotiations , and other related matters . . .. 6 PAGE SIX--By-Laws Changes G. DUTIES OF LOCAL ASSOCIATION OFFICERS AND COMMITTEES (continued) 15. Strike Committee Two months prior to the expiry of th e contract, the Action and Publicity Committee, the Executive and the Contract Committee will become the Strike Committee. This Committee shall work out a strike strategy and implement it under the direction of the membership. Grievance Committee Shall be responsible for ensuring the rights of individual members on the job are respected and for representing the interests of individual members with respect to their working conditions./ The work of this committee shall include the processing of grievences from Step 3; educating the membership regarding the Contract; informing the membership of the most important grievances through general membership meetin gs and the newsletter and assisting the Union Organizer in maintaining the shop steward structure . Working Conditions Committee Shall be responsible for investigating the working conditions of members on occupational health and safety issues and the effects . of the implementa:mion t new technology on the health and well- ;!,:,a.cu~., being of members. epresentation on the l:lnivetsity Accide:rrt ~--;;J; ' and Fi re Prcventj ...S e-°t-yj- Gemmi-t-tee-anti-efl-iw-i-l d..:i r:l9- Desi.gn_ G~hall be selected from the members of this committee. ~ The committee shall select a chairperson who shall serve on the @ local executive . The elected officers shall normally assume their duties of office within seven (7) days after the results of the balloting have been announced, unless a protest is lodged under Section F.4 above. The President , Vice-President and the Secretary-Treasurer have signing authority for the Local and any two of them must sign a cheque for disbursement of funds. Application for Certification, and other legal documents shall be signed by the Local Associati on President and Secretary-Treasurer. The signing officers shall be empowered to sign leases for the rental of equipment which in their . .. 7 PAGE SEVEN--By-Laws Changes G. DUTIES OF LOCAL ASSOCIATION OFFICERS AND COMMITTEES (continued) op1n1on are essential for the conduct of the business of the Union or to maintain equipment which the Union owns (subject to pre-determined restrictions) . Should any picket line appear on campus as a result of a labour dispute, the Executive shall send a letter to the University advising them that the Union recognizes the picket line as bona fide. SECTION 4: MEMBERSHIP A. Membership shall be open to full and part-time employees corning under this jurisdiction. B. Where a Local Association exists, application for membership must be made to the Local Association. C. Where no Local Association has been chartered, employees must join as Headquarters Members of the Provincial Association. The Provin- cial Association shall assist such members in joining or forming a Local Association as soon as possible thereafter. Applications for Headquarters Membership shall be made to the Provincial Council. In the Organization period prior to certification a member will be considered to be in good standing if she/he has paid the one dollar ($1.00) initiation fee to the Provincial Association. D. Any Provincial Council member or Local Association Officer, or any member designated by either of them, shall have the authority to accept any application for membership, by affixing her/his signature on the application form in the space so provided, thereby giving such applicant membership status. E. Each person signing an application for membership and paying the ini- tiation fee will thereby agree to comply with the aims and principles and poiicies of the Provincial Association. F. The initiation fee of this Provincial Association shall be one dollar ($1.00) for each person wishing to become a member except in the case where laws or regulations require a lesser or larger initiation fee, in which case the provisions of the laws and regulations shall apply instead and in place of the constitutional requireme~ts. The initia- tion fee collected by a chartered Local Association shall remain with that Local Association. G. Any member failing to pay her/his dues for a period exceeding three months while working within a bargaining unit shall be automatically suspended. The foregoing does not apply to members of a unit until they have signed their first collective agreement and implemented a I. regular ~L-dues-c nor does it apply to members on le -aV'etrom a bargaining unit position . To tated after suspen- sion, a member must ?~ass-es-s-nrent of twenty dolt _Q_Q)_ 5:r her/his back due rrrchever is less. a member becomes unemployed she/he shall retain full membership rights for a period of two hundred and seventy-five (275) from her/ his last payment of dues to a Local Association. good standing may transfer from one Local to another required to re-apply for membership in the Union. When . . .. I 2Job Description for Union Organiz er \ Job Description Urrler Union, Grievance and Execut ive Connittees direction engages in the organization of the Division structure. Organi ses and perfonns wxk of a clerica l nature. May init- iate and develop methods and pi:oo oonres, practices IX>licies. Al°'le to deal effect- ively arrl efficiently with meni:ler s of the Union and the University . 'l}pical Job Duties 1. The Union Organizer serves on t he Gi:ievarx:e Comtl.ttee. She/he rra i.ntains the files aixl· mirutes of that 'Comdttee; hardles all CX)rresp:>ooence for the Com tl.ttee as well as prone calls pertaining to grievance ma tters; does applications to the L aro.1r Relations~; arranJes and atterrls Iatx:ur Ccmn ittee meetings and. Grievaoce Ccnmi ttee rreet.irqs. 2. Helps in the preparation of ar ~itrations, attends arbitrations, nay advocate arbitra- tions. 3. Interprets the rollective agreem ent to members either by prone or in person. 4. Deals with the University on m atters i.nvolvin;J members and thei r rights urx1er the Collective Agreement. 5. Organizes the Division structur e - arranges rreet.in]s in each D ivision to elect Execu- tive camtl ttee rrenbe.rs and stewar ds. 6. Responsible for steward training · and for organizin:J Stx:>p Ste,.,ard seninars at ~ 4'\st once a year. Is responsible for w riting, re-writing and/or up:]atin g the stewards' hand- oook. 7. D:>es 1 hour explanations at D nployee Relations twice per week, introducing new enploy ees to the Union. 8. Maintains contact with the Un ion's lawyer, getting legal opini ons and .i.nfonnation . Al sqraintains contact with the La .lxAJr Relations Board, Ministry o f Laro.lr, ~rkers' Carpensa tion Board, Medical Services Assn . and other agencies relating to the agree-rent and our nanbers. 9. Helps write articles for the N ewsletter, such as: "Know Your Q )ntract" and the Griev- ance Ccmn.i.ttee Report plus subnit s up:lated Steward arrl Ccnmittee lists. 10. Atterrls meetings or hearings on and off carcplS, as a union re presentative. • . ~· 11. Participates in the p..irchase of office suwii;es and equipnent. 12. Maintains Union library and acquires new material. 13. Helps to maintain manbe.rship l ist aoo"address file. 14. Is a member of and atterrls Exe cutive meetirqs. 15. In conjunction with the other union office staff, prepares 1rat erials bei.,g sent to the rranbership, ie., preparin;J sten cils, runnirq them off, rollating, stapli.NJ, labe+in 16. Does research for grievances bein; J presentEd at Step 3 or going to arbit ration. ,.,~ ~ - A- . ~/v(jiA.-~ <_:;: {)--1._ If more than two (2) e fined the equivalent J. MEETINGS: 6a. All union members shall attend union meetings. If more than two (2) consecutive meetings are missed members wi ll be fined the equivalent of one (1) month's union dues .rs shall commence at the lose at the regular monthly )r will be called for . Lon Office signed by the 1tes will be asked if they Lsh to stand, have given 1g to be considered as 1e candidate(s) , whether :ested or not, must submit ~es for publication . The >n will be made available >rior to the election date . tr general membership ! election meeting candidates ~ns . Elections shall F. ELECTION OF OFFICERS: 2. Nominations for Local Association Table Officers shall commence at the regular monthly meeting in October and shall close at the regular monthly meeting in November . Nominations from the floor will be called for . Other nominations must be in writing to the Union Office signed by the nominator. At the November meeting all candidates will be asked if they will stand . Those not present must, if they wish to stand , have given their acceptance in writing prior to the meeting to be considered as candidates. Following the November meeting , the candidate(s), whether the position they are running for is being contested or not, must submit their platforms or programs to the Local Trustees for publication . The candidate(s) platforms plus a notice of election will be made available to the membership at least fourteen (14) days prior to the election date. The election meeting shall be the first two-hour general membership meeting following the November meeting . At the election meeting candidates shall sustain their platforms and answer questions . Elections shall then take place by secret ballot vote. F. ELECTION OF OFFICERS: 3 . The two Local Association Trustees shall be responsible for the fair conduct of the balloting in all Local Association elections. In the event that a Trustee is running for office and is therefore not available to act as a returning officer, the Local Association shall appoint a returning officer accordingly . No member running for office shall be elig ible to act as a returning officer in that election. Each candida te will be allowed one (1) scrutineer at the ballot count . The results of the bal loting will be announced as soon as possible after the election. F . ELECTION OF OFFICERS: 5 . Each of the Divisions shall hold a December election to be held by ballot at a December election meeting of all members within the Division for the purpose of electing one member who shall be Division Executive Representative to serve as a member of the Local Association Executive , and a member who shall be a Division Steward to serve as a member of the Grievan ce Committee . The quorum for each Division ' s December election meeting shall be fifteen (15) of the members within that Division . In the event that a Division Steward, Division Executive Representative or Division representative to a committee is recalled or resigns , a By- election to fill the vacancy will take place at a meeting of the members within the Division, following two weeks notice . Within two months after a contract is signed, each division sha l l elect a member from the division to be Contract Representative. H. VACANCIES IN LOCAL ASSOCIATION TABLE OFFICERS POSITIONS: 2 . By-elections shall be called by the Trustees when an office becomes vacant unless such office becomes vacant within two months of the opening of annual elections in which case the office shall remain vacant until the annual elections are held . By-elections shall be held by secret ballot vote at any Local Association membership meeting where the membership has received two weeks written notice . K. DUES AND FINANCES: 2 . The Local Association shall have the right to levy on its members for special purposes , one assessment per year of a maximum of five ( 5) dollars, ~ ich must be approved by a 2/3 majority vote of the members at a Local Association membership meeting , provided notice of the vote has been given at least fourteen (14) days prior to the meeting . (Further assess ments require approval by a referendum vote . ) I . RECALL: 3 . Any Table Officer , Local Association Representative to the Provincial or any other member elected at a membership meeting to represent the membership of the Local Association may be recalled by secret ballot of the Local Association membership , according to the following procedures : (a) as is (b) The secret ballot for recall shall be held at that same membership meeting . The ballot shall be carried out by the Trustees in the usual manner . L. APPROVAL OF CONTRACTS: Any collective agreement must be approved by a majority of votes cast in a secret ballot of the membership in the bargaining unit concerned. The ballot shall be held in conjunction with a series of meetings to discuss the collective agreement, held at times and places such as to give all members concerned an opportunity to attend before they vote .. , BY- LAW AMENDMENTS MOVED BY SUZAN ZAGAR AUGUST 5, 1980 SECTION D. MEMBERSHIP Paragraph to be oreceded by, cdled~ - In accordance with the Local Association's"agreement with the University of B.C., membership in the Local · Association shall be a condit i on of employment at UBC. All members covered by the certificati on who were members of the Local Association as of October 1, 1974, will continue as members of the Local Association. All employees covered by the certification and emoloyed by the University prior to October 1, 1974, but who were not members of the Local Association at that time will not be required• to .joi n the Local Association. SECTION E. LOCAL ASSOCIATION EXECUTIVE The part under "The Executive shall also include:'' be amended to include 2 Provincial Representatives MOTIVATION, Prov. Rens are on the Prov. Executive ; illogical not to include Reos on Local Executive ; repre- sentation is in fact one-way. Prov. Reps cannot reoresent the Provincial at the Local level without a voting voice. Prov. Reps of other locals are members of their Local Executives. Prov. Reps have just as much of a role and function on the Local Exex. as other Local Exec. members. , , ' SECTION F. ELECTION OF OFFICERS, #2 1 ADD Paragraph #J, to reads The sole paid officers of the Local Association shall be the Union Organiser, Union Coordinator, and the Secretary-Treasurer. These officers will normally be oaid full-time for the entire year, or for a fraction thereof, but one or more of these positions may be part - time with the approval of the membership. The salary and benefits shall remain at the same rate as if the officer continued in his/her normal job as a member of the Local Association bargaining unit. There shall be no other paid officers of the Local ' Association unless proposed at a General Membership meeting, and approved by the Local Association in referendum. During a strike or lock - out of the entire Local Association, the paid officers shall not receive more than the strike benefits received by the other Local Associat on members. Any officer or steward temporarily working on the legitimate business of the Local Association shall be paid at her/his regular job rate for any time lost from her/his job. This incorporation will delete from SECTION J. MEETINGS #13, the sentences from "There shall be no salaried officers of staff ••• " to the end of the paragraoh. (It is quite out of place under the section dealing with meetings.) .. J SECTION F. (6) ADD to end of paragraphs The Chairperson of a committee shall not normally be the Officer{s)vho serves in an Ex-Officio capacity to the committee. I ,, SECTION F. ( 7) DELETE the sentences "The Local Association's member of the Provincial Constitution and Resomutions Committee shall be elected at a Local Association membership meetin g prior to the Provincial Association Annual Convention." ADDs Dele gates to the Provincial Association's Annual Spring Convention will normally open 2-J months prior to the announced date of the convention, and will normally close at the General Membership meeting in the month prior to the convention. Dele gates will be elected in accordance with the Provincial Association's Constitution, under Section 14. c.(r-5) Members of the Provincial Constitution and Resolutions Committee shall be elected in accordance with the Provincial Constitution, under Section 14D. MOTIVATION• There is a contradiction to the Provincial Constitution (Section 14D) Wo other motivation needed. SECTION F. (9) "No candidate may be elected to any office who is not present at the nominating meeting unless written consent to serve in the office if elected is oresented to the officer oresiding over the meeting at - the time of nomination or to the Union Office - prior to the meeting for closing nominations. This is ambiguous, and not in fact our curent oractice. Suggest rewording: No candidate may be elected to any office who is not oresent at the closing nmminating meeting unless written consent to serve in the office if elected is oresented to the officer presiding over the meeting at the time of the cl osing of nominations. This written consent may be forwarded to the Union Office prior to the meeting at which nominations will be closed. A verbal consent provided by another union member at the closing nominating meeting shall not in itself constitute a consent, but must be accompanied by a written statement, signed by the nominee• SECTION G (1 2) Local Association Representatives to the Provincial Ass ociation. DELETED, WITH THE FOLLOWING NEW WORDING, The resoonsibilities of the Local Association Reoresenta- tives to the Provincial Association shall primarily be twofolds the Representatives shall represent the interests of the Local Association to the Provincial Exeoutive/ Association, and shall also be resoonsible for a smooth flow of communication regarding the activities of the Provinctal Association/Local Association. The Represen - tatives shall ensure adequate communication at four levelss 1. Local Association Executive. 2. Provincial Association Executive. J. Local Assoc. membership meetings. 4. 4. Local Association and Provincial Association Newsletters. The Local Provincial Representatives may receive and accent guidelines on soecific issues from the Local Executive, but shall not be li~ited or bound to such guid elines. Under such circumstances, the Reoresentatives may use their discretion, and if necessary, go to the membership for direction. I I t I I' l I : I SECTION G (12) 0 ().. + ,<"~~ LAST PARAGRAPH REWORDED TO READs o< ,,~e; Should any picket line appear on campusr;' the Local Association Executive shall meet immediately to determine whether or not the picket line shall be recognized as bona fide. A letter shall immediately be sent to the University, informing them of the Executive's decision, and prompt communication with the membership shall ensue to inform them of the status of the picket line. I I/' I I SECTION K. DUES AND FINANCES. Part 1: The sentences "Monthly dues shall be $9.00 for each member of the Local Ass ociation who works 20 hours per week or more and ~4.25 for each member of the Local Association who works less than 20 hours oer week. be amended to reads "Monthly dues shall be $12.00 for each member of the Local Association who works 20 hours per week or more and $ 5-50 for each member of the Local Association who works less than 20 hours per week. I r I, SECTION K (J) The sentenceJ "A five (5) dollar per member assessment shall be made each August and the assessment shall be used for Strike exuenses and nay if we go on strike. be amended to read "A ten (10) dollar per member assessment shal l be made each August and the assessment shall be used for Strike exryenses and pay. The assessment shall be automatic, unless a motion is passed at a prior membership meeting to 1 g cancel the assessment. I I I I A New Section to follow Secti on K Section (KA) STRIKES AND LOCKOUTS At least seventy - two (72) hours before the commence ment of a strike, representatives of the Local Association shall meet when feasable with the Provincial Table Officers to discuss the strike with a view to improving the effectiveness of the strike. During a strike, the Local Association shall communicate to the provincial Exe cutive the status of the strike through Local Representatives . I I
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