"CONTENTdm"@en . "http://resolve.library.ubc.ca/cgi-bin/catsearch?bid=1217000"@en . "Univeristy Publications"@en . "2015-07-14"@en . "1977-02"@en . "https://open.library.ubc.ca/collections/ubclibnews/items/1.0213316/source.json"@en . "application/pdf"@en . " HXB.C. LIBRARY NEWS\nVolume 10, No. 1 February, 1977 Vancouver, B.C.\nLIBRARIAN'S ANNUAL REPORT\nThe University Librarian's annual report for 1975/76 has been presented to the University Senate. Once again,\nit's a suspenseful tale of survival out on a limb. The Library managed to survive, the report states, with a \"wrenching\nmid-year reallocation of resources\", but costs have continued to rise, space for expansion is disappearing, and \"indications\n[are] that society and government have concluded that the amounts invested in post-secondary education should be\nlevelled off if not decreased.\"\nIn a chapter on \"Collections\", the report describes the \"severe economy measures\" (curtailed book ordering,\ncancelled periodical subscriptions, unfilled staff positions) which enabled the Library to avoid acute financial embarrassment.\nThis chapter also notes the acquisition, by donation, of several special collections.\nA chapter on \"Space\" bemoans delays in starting construction of the new Library technical processing building\nand in finishing the Asian Studies Centre, both of which projects will free much-needed Main Library shelfroom.\nCrowding in various branches is detailed and storage procedures and plans are outlined.\nThe chapter on \"Services\" analyzes some circulation and reference desk statistics, discusses interlibrary loan fees\nfor institutions which borrow from U.B.C. (such fees were introduced during the period covered by this report),\nand briefly reviews a study of Library use by non-U.B.C. students and researchers.\nOne last chapter, \"The Future: Some Possibilities\", summarizes thus:\n\" ... the danger exists that as the University's ability to maintain the existing library system, let alone expand it, is curtailed,\nretrenchment could seriously affect the Library's ability to serve U.B.C.'s students and faculty. As part of such retrenchment, the Library could become isolated within the community of libraries in the province and in Canada, as it attempted\nto deal with its first priorities at the expense of extra-mural service and interlibrary cooperation. What is called for\nin this situation is the increased participation of provincial and federal governments in the creation of library networks which,\nthrough the use of computer-based records and improved communications systems, through support for the interlibrary\nsharing process, and through support for resource collections, would make the most effective use of the totality of libraries.\nU.B.C. Library would be a central component in any combination of provincial and national networks, and is ready to\nparticipate, whether in planning or implementation. In the meantime, with the resources at its disposal, the Library\nwill continue, as it has for over sixty years, to serve the University's students and faculty as well as it possibly can.\"\nTHE LIBRARY AND EXPANDED MEDICAL FACILITIES\nLibraries generally welcome new areas of expansion which challenge their ability to serve additional sectors\nof the community. At the same time there is concern about ensuring the continuation of existing services\nat an acceptable level. For the U.B.C. Library, both reactions - welcome and concern - are prompted by news\nof an increase in the size of the medical class, the addition of an extended-care hospital unit, and the construction\nof a new University hospital.\nThe growing numbers of medical students will especially tax existing reserve book facilities in the Woodward Library.\nAdjustments, done recently in response to increased enrollment in the School of Nursing, now provide limited seating\nwithin the reserve area. For at least some short time, the exponential increase in reserve loans is under control.\nBut further significant additions to Woodward's user population will certainly make for difficulties. Requests for relocation\nof the reserve area to the basement floor of the library have been held up by budget restrictions.\nThe Biomedical Branch Library at Vancouver General Hospital has been attempting to obtain additional space\nfor current users and materials for over ten years; expansion of the medical class size will transform their sense of frustration\ninto a crisis. If a new academic building is developed at VGH, library facilities within it are essential, not only to provide\nsuch services as on-line information retrieval, but also to deliver conventional library services according to\nrecommended standards.\nAnticipation of service to the extended-care facility here on campus has served to alert Woodward Library staff\nto the need for a body of literature specific to faculty and hospital staff requirements. Restricted funds in recent years\nhave led to a reduction in Woodward's acquisition programme for materials in general areas of clinical medicine;\nthe programme will now have to be re-established.\nIn planning for the needs of a new hospital, the Woodward Library has been developing detailed budget requests\nto ensure adequate collections, services, and extension of hours during week-ends and holidays. If the funds are available,\nit should be possible to successfully integrate the new clinical needs with existing services. ASSESSMENT OF LOAN REGULATIONS\nJanuary 1976 marked the introduction of new lending policies at U.B.C. libraries. The object of the new regulations\nwas to increase the accessibility for faculty and students to items in high demand, to enable users to retain items\nin low demand, and to impose penalties equally on all borrowers, but only when inconvenience was caused\nto another borrower.\nThe regulations were put into effect for a trial period of one year (later extended until the end of Spring Term, 1977),\nand their results will now be analyzed and studied by the Senate Library Committee. To that end, a committee\nof Library staff has been assigned the tasks of reviewing the performance of the policy, determining its acceptability to users,\nand recommending the policy's continuance or modification. All pertinent correspondence received by the Senate Library\nCommittee and by the Library will be reviewed, and questionnaires have been distributed. Faculty members who wish\nto comment further should write to the Chairman of the Senate Library Committee, Dr. Malcolm McGregor,\nDepartment of Classics, with a copy to the attention of the University Librarian, Mr. Basil Stuart-Stubbs.\nSEDGEWICK LIBRARY TERM PAPER CLINICS\nThis month, the Sedgewick Library is holding its fourth Term Paper Clinic. The clinics, conducted by\nSedgewick librarians with the help of senior students from the School of Librarianship, offer extended reference service\nto students who are writing papers.\nThe clinics work this way: each student first meets with a librarian and discusses the goals of a given paper,\nthen an appointment is made for a further meeting; in between, the librarian examines library sources for the topic\nand prepares a research outline; at the follow-up interview, the student is directed to the most helpful sources,\nin Sedgewick or elsewhere in the Library system. The major focus is on teaching logical techniques for locating information.\nThe use of card catalogues and reference materials is explained and, as the explanations are tied to students' real and\nimmediate needs for information, the instruction seems successful. With specific assignments in hand, students are open\nand willing to learn about research strategy.\nThe Term Paper Clinics also serve as a practicum exercise for library school students, and they provide opportunities\nfor Sedgewick librarians to keep in touch with current student needs and to discover how well the Sedgewick collection\nmeets those needs.\nPosters advertise the Term Paper Clinics around campus and a large banner is hung on the Sedgewick Library\nreference desk.\nApproximately 260 students participated in last October's clinic. 30\u00C2\u00B0/o of these students returned an evaluation form\nwhich asked them to indicate whether the clinic was helpful, and to add any comments or suggestions. The following\nare examples of the comments and perhaps they best illustrate the worth of the clinics:\n\"The personal aspect is the most pleasing. The librarians were all very helpful - and so tolerant of one's ignorance of...\nthe helpful bibliographies, indexes, etc., etc. I don't really see how you could improve it much.\"\n\"Off hand I can't think of anything that could improve it. I was pleased with my guide and would strongly recommend\nthe furtherance of the clinic.\"\n\"Have this service around all the time, so that those who need it can use it.\"\n\"I think everything is A-OK as far as I am concerned. Very helpful; you put yourself out for the person;\nyou find other areas where we can go look for information which is most helpful. Thanks ! ! !\"\nLOCAL TALENT BROADSIDES\nAs part of its continuing effort to support the book arts, the Library this year is issuing a series of illustrated broadsides -\nposters displaying the work of campus writers and artists.\nFive broadsides have been planned, each to be produced in an edition of about fifty copies, for posting around campus.\nThe first two posters, which featured the work of Creative Writing faculty members Robert Bringhurst and Michael Bullock,\nstudent Margaret Murdoch, and Bianca Barnes, Library graphic artist, were distributed in January and February.\nMost copies disappeared within ten days of posting ... this is taken to indicate at least some success for the project.\nThe broadsides are hand-printed by Library staff, using a late 19th Century Albion flat-bed press. The typeface is 'Bell',\na so-called \"transitional\" typeface, which was originally designed in the 18th Century.\nSERIALS CANCELLATION PROJECT\nLast year it became apparent that the rising costs of serials subscriptions posed a serious threat to the maintenance\nof a balanced Library collection. As serials (i.e. journals and other continuing publications) took an ever larger percentage\nof the book budget, the Library's monographic holdings suffered. It was necessary to trim the serials subscriptions lists.\nDetails of the serials cancellation project are now available.\nThrough the spring of 1976, the various subscription-originating divisions of the Library, along with faculty members,\nexamined subscription lists and determined which titles were relatively dispensable. Before last year's budget was announced, it was estimated that about $150,000 worth of serials would have to be dropped in order to preserve a reasonable ratio\nof serials and monographic expenditures. When the budget was announced - and with a subsequent addition\nto the Library's book budget, provided by the University administration - the number of cancellations which had been planned\nwas lowered.\nIn June, then, lists of subscriptions to be cancelled were compiled; in July cancellation letters were sent out.\nThe Main Library cancelled 1171 titles, of which 953, or 81%, were \"unique\" (i.e. the only subscriptions in the\nU.B.C. library system). The Woodward Library, together with the Biomedical Branch, the Animal Resource Ecology Library,\nand one of the associated reading rooms, cancelled 191 titles, 57% of which were unique. The Law Library received a grant\nof $10,000 from the B.C. Bar Association for the maintenance of their subscriptions, so no cancellations were made there.\nThe total savings, $61,828, were approximately 6.5% of the full allocation of $917,500 for 1976/77 for serials.\nAll of the titles cancelled were among those which, in the original serials review, had been designated as \"most dispensable\".\nREVIEW OF LIBRARY SERVICE POLICIES\nProposals are now being considered which, if accepted by the University, will define and limit library services\ncurrently available free of charge to the outside community. Also under consideration is the introduction of charges\nto recover costs wherever special service is requested by library users who are not associated with U.B.C.\nThe proposals arise from a two-year study of \"outside use\" of campus libraries. Early in 1975, a committee of library\nstaff members began the task of\"collecting and analyzing data on the extent of outside use and the costs associated with\nproviding open access to library collections and services. The principal objective was to identify and recommend policies\nwhich would permit community use of the Library to continue without impairing the level of library service available\nto U.B.C. faculty and students. During a period of rising costs, increasing service demands, and limited funding,\na re-examination of service priorities seemed essential.\nAs the major research library in an area where library resources are unevenly distributed and always in great demand,\nthe U.B.C. Library has been subject in recent years to increasingly heavy \"outside\" use. Students from other institutions,\nprofessionals in various disciplines, staff of government agencies, business firms, and even other libraries have come to rely\non campus libraries for access to specialized materials and services.\nThe committee found, for example, that more than 1,500 free library cards were issued to outside users in 1975\nunder special provisions in the loan regulations. Pressure to extend loan privileges still further has been difficult to resist.\nTraffic studies (see\nillustration) indicated\nthat on a typical\nweekend more than\n15% of those using\nU.B.C. libraries are\n\"outsiders\". A week-\nlong study of U.B.C.'s\nreference services\nshowed that 16.7% of\nall reference questions originated with\noutside users and that\nat certain times, such as Saturday afternoons, more than one-third of the reference questions came from non-U.B.C. patrons.\nThe same study revealed that the typical outside user required more assistance than U.B.C. students or faculty;\nin fact, more than 25% of the total reference time was expended in providing assistance to visitors. Taking the evidence\nof outside use together with current library costs, about $500,000 in annual library expenditures could be attributed\nto use of the Library by patrons not associated with the University.\nSince the Library is experiencing difficulty in providing adequate support to U.B.C. programmes, the committee sought\nin its recommendations to establish clearer limits on services available to the outside community. Basic levels of service\nwere defined which would permit outside users to have continued access to collections (for on-site use) and to essential\nreference services. It was suggested that, in view of the value of the U.B.C. Library in supporting research and teaching\nelsewhere in the province, the University might be justified in seeking additional funding to allow open access to the Library\nto continue in future.\nWhere services beyond the basic level were requested by patrons not associated with the University, fees were recommended to recover service costs. If accepted, the proposals will mean fewer \"free\" library cards, higher charges for personal\nand institutional borrowing, special charges for extended reference service, and continuance of cost recovery programmes\nin areas such as interlibrary loan and processing of materials for other libraries.\nWhile the report has been endorsed in principle by the Senate Library Committee, it has not yet been implemented.\nClearly, a policy which limits services to the community and imposes charges for many services which have been provided free\nor for a nominal fee in the past will be controversial. It is equally apparent that funding for more generous policies\nwill be difficult to obtain without corresponding reductions in services to U.B.C. students and faculty.\n\u00E2\u0080\u0094>\u00E2\u0096\u00A0\nJ\n1 '\n\u00E2\u0080\u0094>\nJ\nu\n1J BIBLIOGRAPHICAL REHABILITATION\nA new project is underway in the Main Library, involving various Library divisions, financed by five annual grants\nfrom the Mark Collins Fund. Called bibliographical rehabilitation - or, alternately, rehabilitative bibliography - the project\naims to replace, in a systematic and thorough way, volumes which have gone missing from the Main Stacks.\nCurrently, due to budget restrictions and limited staff time, orders for missing books are rarely followed up...\nif an item proves difficult to obtain, the order is often simply cancelled.\nThe Library's Collections and Acquisitions Divisions are now developing a methodology for the project.\nTrial procedures will be applied first in the area of Canadiana In the meantime, faculty members who know of particular\nmissing items which really ought to be doggedly pursued, contact Rita Butterfield, Head, Circulation Division,\nin the Main Library.\nANNOUNCEMENTS\nWANTED\nThe following items are needed to complete the library's holdings:\nA.A.U.P. Bulletin (American Association of University Professors). Vol. 61, no. 2 (1975); vol. 62, no. 2 (1976)\nB.C. Industry Reports. Vol. 1, no. 4 (1973)\nCanada; An Historical Magazine. Vol. 2, no. 2 (1974/1975)\nFinancial World. Vol. 144, nos. 17, 24 (October 29, December 29, 1975)\nFocus on Guidance. Vol. 8, no. 9 (April, 1976)\nHeritage Canada. Vol. 1, no. 5 (Spring, 1975)\nNation (U.S.). Vol. 222, no. 4 (1976)\nNational Wildlife (U.S.). Vol. 14, no. 1 (January, 1976)\nNature. Vol. 262, no. 5563 (July 1, 1976)\nNewsweek. Vol. 87, nos. 9-26 (January, June, 1976); vol. 88, nos. 1-14, 16-26 (July, December, 1976)\nSchool Library Journal. Vol. 22, no. 6 (February, 1976)\nScientific American. Vol. 235, nos. 2, 5 (August, November, 1976)\nTimes, London. Higher Education Supplement, no. 235 (April 23, 1976)\nTimes, London. Literary Supplement, nos. 3854-3855, 3860-3861 (January 23, 30, March 5, 12, 1976)\nThe University of British Columbia. Commerce Undergraduate. Business Review. (1969)\nVirginia Journal of Education. Vol. 69, nos. 1-3, 5, 7-9 (1975-1976)\nIf you can supply any of these, contact Graham Elliston, local 2304.\nDATA LIBRARY MOVE\nIn January, the Data Library, U.B.C.'s collection of machine-readable quantitative data files, moved from Room 447A\nto Room 206 of the recently re-named Computing Sciences Building (formerly Civil Engineering). The move was part\nof a general reorganizing of space in that building. In its new room, the Data Library is closer to the computer terminals\nand to keypunch facilities, there are windows, for once, and, all told, there is about twice as much space as there was\nin the old location.\nEditor: M.Kasper Information & Orientation Division"@en . "Periodicals"@en . "Vancouver (B.C.)"@en . "Z736.B74 B851"@en . "Z736_B74_B851_1977_10_01"@en . "10.14288/1.0213316"@en . "English"@en . "Vancouver : University of British Columbia Library"@en . "Vancouver : [University of British Columbia Library]"@en . "Images provided for research and reference use only. Permission to publish, copy, or otherwise use these images must be obtained from University of British Columbia Library: http://www.library.ubc.ca/"@en . "Original Format: University of British Columbia. Archives"@en . "University of British Columbia. Library"@en . "UBC Library News"@en . "Text"@en . ""@en .