{"http:\/\/dx.doi.org\/10.14288\/1.0115272":{"http:\/\/www.europeana.eu\/schemas\/edm\/dataProvider":[{"value":"CONTENTdm","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/terms\/isReferencedBy":[{"value":"http:\/\/resolve.library.ubc.ca\/cgi-bin\/catsearch?bid=1217574","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/terms\/isPartOf":[{"value":"University Publications","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/terms\/issued":[{"value":"2015-07-15","type":"literal","lang":"en"},{"value":"1987-03","type":"literal","lang":"en"}],"http:\/\/www.europeana.eu\/schemas\/edm\/aggregatedCHO":[{"value":"https:\/\/open.library.ubc.ca\/collections\/libsenrep\/items\/1.0115272\/source.json","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/elements\/1.1\/format":[{"value":"application\/pdf","type":"literal","lang":"en"}],"http:\/\/www.w3.org\/2009\/08\/skos-reference\/skos.html#note":[{"value":" i\nTueport of the university librarian\nto the senate\nTHE UNIVERSITY OF BRITISH COLUMBIA LIBRARY\n1985-86 The Report\nof the University Librarian\nto the Senate\nof the\nUniversity of British Columbia\nSeventy-first Year\n1985\/86\nVancouver\nMarch 1987 ANNUAL REPORT. 1985\/86\nThe publication this year of the President's Report on the Library has focused\nattention on some of the broad issues facing the UBC Library. The present report\nwill deal more specifically with developments of the past year, 1985\/86.\nThe year was characterized by a very high level of activity and by a growing\nconcern about the soaring costs of maintaining strong collections. Noteworthy developments were:\n- the introduction of a new computer system for the catalogue\n- further efforts directed towards achieving a resolution of the space problem, especially to deal with collections growth\n- additional economies of staffing\n- obtaining grant funding for establishing a patent search service,\nPATSCAN\n- participation in the North American Collections Inventory Project, NCIP\n- renovation of the entrance area of the Sedgewick Library.\nThe gathering of information for the President's Report on the Library led to extensive, useful discussion of library costs, plans, and issues, and as the year drew\nto a close preparations were made to reestablish an active Friends of the Library\norganization.\nPerhaps 1985\/86 will be best remembered as the year in which the centrality of the\nLibrary system to the University's programmes was carefully examined and confirmed. The support of President Strangway and members of the Senate\nLibrary Committee in helping to focus attention, both within the Library and outside it, on the major issues we face is gratefully acknowledged.\nLibrary Collections\nThe Collections budget:\nInflation and a rapid devaluation of the Canadian dollar against European currencies resulted in a substantial loss in purchasing power for the Library's collections\nbudget in 1985\/86. The cost of maintaining the Library's periodical subscriptions\nand standing orders was about 15% higher than in 1984\/85; book prices also continued to rise, especially for British and other European materials. In order to\nmeet our obligations during 1985\/86, it was necessary to supplement the continuing\ncollections budget by using $300,000 held in reserve to deal with sudden increases\nin collections costs, and it became obvious that some drastic steps would be necessary in 1986\/87 to correct the imbalance in collections funding, especially since a\nfurther substantial increase in prices (particularly for serials) was expected as a\nresult of continuing devaluation and inflation.\nIn consultation with the President's office and the Senate Library Committee, it\nwas agreed that three parallel remedies for the collections budget problem would\nbe pursued:\na) to try to reduce the serials subscription lists;\nb) to look for cost savings in other areas, primarily staffing, which could be transferred to the collections budget; and\nc) to make a strong case for additional funding.\nThrough a consultation process which is described below about 900 serial titles were identified which could be cancelled for a saving of $163,000. By the elimination of library staff positions which had come vacant during the year, an additional $223,000 was released for transfer to the collections budget. Finally the situation was much improved by the announcement in August 1986 that an additional\n$339,000 (8%) in new funding was to be added to the collections budget.\nIt was decided to set aside for new serial subscriptions $50,000 of the $163,000\nsaved by serial cancellations, leaving a net saving of $113,000 in serial costs. The\ncombination of the transfer from salaries and new funding yielded a total of\n$562,000 (14%). Since expenditures for collections exceeded the operating budget\nby $300,000 in 1985\/86, the first $300,000 of the new funding was required to\ncover that cost increase on a continuing basis. (No additional funds had been provided in 1985\/86 to cover the costs of inflation and devaluation.) The net increase\nin funds available for 1986\/87 was therefore $375,000, much of which had to be\nallocated for expected serial cost increases, though some improvement to the book\nfunds was also possible. Funds for the purchase of current books in areas which\nhad been hard-hit by devaluation were given priority for increases.\nSerial cancellations:\nThe Senate Library Committee met several times early in 1986 to determine how to\nidentify the journal titles that might be cancelled. Each branch and division of\nthe Library reviewed its journal subscriptions and produced two lists of titles. The\nfirst included those which, by virtue of infrequent use or duplication, could most\neasily be cancelled. The second list cut more deeply into the collection, proposing\ntitles that could be used as substitutes for any that proved impossible to cancel\nfrom the first list, as well as indicating the kind of material that would be lost if\na second round of cancellations were required in 1987.\nThe lists were made available for public review and comment in branches and divisions of the Library, and lists specific to departmental interests were sent to academic departments for review. That process resulted in the identification of approximately 1,000 journal titles for possible cancellation. By July 1986, with the\nbudget for collections still uncertain, the Library was obliged to proceed with the\ncancellation of about 900 titles from the first list. With few exceptions, these had been accepted by academic departments as the titles that could be most easily\ndropped. At least 40% of the titles cancelled were duplicate subscriptions for\nwhich one copy would remain available somewhere in the Library system. Savings\nanticipated from the cancellations would total $163,000 in 1986\/87. The Senate\nLibrary Committee recommended that, if it should become possible, some of the\nfunds released through cancellations should be made available for new subscriptions in 1986\/87.\nNorth American Collections Inventory Project:\nIn September 1985 several librarians from UBC attended a workshop for training\nin procedures used in the North American Collections Inventory Project (NCIP).\nThe following spring UBC participated, along with most other Canadian academic\nresearch libraries, in a pilot project to determine staff time required to use the\nNCIP methodology as a means of recording in a central data base information\nabout our collections and our present collecting levels. The pilot project was coordinated through the National Library of Canada and the Canadian Association of\nResearch Libraries (CARL).\nNCIP was developed as a tool for collection assessment in very large research libraries in the United States. It was subsequently adopted by the Association of\nResearch Libraries (ARL) and by CARL, both organizations to which the UBC\nLibrary belongs. Very briefly, the objective of collections inventories is to describe the collections of research libraries in all subjects by using standard numerical ratings which would provide information on collection strengths. This information could be used for the purposes of resource sharing, cooperative collections\ndevelopment and shared programs, assistance to researchers in locating materials,\nassistance to granting councils in assessing applications for funds to develop and\nstrengthen collections, and cooperative conservation\/preservation activities and\nplans. For Canada, the National Library has developed an online database through\nwhich NCIP data will be available.\nWhile the process of assessing the collection is extremely time-consuming, it offers\nsubstantial benefits to the local institution. Staff members are obliged to assess as objectively as possible the strength of the existing collection and the level of current collecting in all areas of the Library of Congress classification. Where possible, external measures are used as checks to make the results as consistent as possible among the participating libraries. Both library staff and faculty members\nshould gain a better understanding of existing collection strengths and current\nlevels of collecting from the NCIP process.\nDuring the pilot project the UBC Library completed one portion of the LC classification: TN, or mining engineering. This required 70 hours of staff time. Clearly,\nthe application of NCIP to the entire collection will be an enormous task, requiring\ntwo or three years to complete. It is important, however, to have UBC's collections\nrepresented in the Canadian NCIP database; our holdings make up a significant\npart of Canada's \"national collection\". Furthermore, future development of our\ncollections through federal grants may depend on collection strengths reported in\nthe NCIP database.\nGrants, donations and gifts-in-kind:\nIn August 1986, the Library was awarded a grant of $50,000 from the Social\nSciences and Humanities Research Council of Canada for the purchase of microform sets of unpublished music manuscripts drawn from the most important\nEnglish music archives. More about this important acquisition will be found below\nin the section of the report on the Music Library.\nOn the occasion of his visit to Expo '86 the Honourable Ryutaro Hashimoto,\nMinister of Transport in Japan, donated one million yen (almost $8,700) for the\nacquisition of materials by the Asian Library.\nTwo substantial memorial donations were received during the year; friends and\nrelatives of the late Professor Stanley Pech have donated over $3,000 for the purchase of materials in Central and Eastern European history; in another similar gesture friends of the late Mr. Masao Shimizu donated $3,310 for the purchase of current Japanese books in the fields of Fine Arts, History and Literature.\nI would particularly like to acknowledge the continued support of such donors as - 6 -\nMr. Samuel Lipson, Professor Emeritus of Civil Engineering, Dr. Kaye Lamb, former University Librarian, Mr. Derek Lukin Johnston and Mr. John Stainer. The\nLibrary is the grateful beneficiary of their continued interest and timely support.\nSimilarly, the continued interest and support of the Japan Foundation and the Law\nFoundation of B.C. should be gratefully acknowledged.\nOther donors during 1985\/86 included First City Financial Corporation Ltd.,\nMr. William Read and Mr. Sholto Hebenton, as well as numerous benefactors who\ncontribute either through the annual Alumni appeal or individually to one of the\nlibrary units.\nImportant gifts-in-kind for the library collections included the following:\n- Manuscripts and letters relating to Malcolm Lowry, from Mrs. Margerie Lowry.\nLiterary manuscripts and letters from Intermedia Press, Mr. Hubert Evans,\nMrs. Nan Cheney and Mr. Raymond Hull.\nBusiness records from the Seabord Lumber Sales\/Seabord Shipping Co. and from\nthe Fisheries Association of B.C.\nRecords of the Solidarity Coalition, 1983-85.\n- An addition to the Gary Lauk papers.\nA first edition of Lowry's Under the Volcano, from Mr. Harvey Burt.\n- Books and journals for the Curriculum Laboratory from Dr. R.F. Gray, Dr. W.A,\nGray, Dr. R.A. Jobe and Mr. C. Pennock.\nChildren's books for the Special Collections Division from Mrs. Helen Jones and\nMrs. Dorothy Mackay.\n- Reports for the Law Library from the firm of Russell and Dumoulin. - Antiquarian books from Mr. D.C.G. Mackay, Mrs. Lillian Timberlake and\nMrs. Frederika Ward.\n- Books on the Philippines from Dr. Edgar Wickberg.\nSignificant donations to the University Archives included the following:\n- Bequest of papers and paintings from Mrs. Renee Chipman-Haweis.\nPapers of Dr. G. Philip V. Akrigg.\n- Papers of Mr. Henry Howard.\nAdditional papers of Mrs. Jean Coulthard Adams.\n- Papers of Mr. Lloyd Detwiller.\nGrants and donations for purposes other than collection development are referred\nto in the sections on Library Services and on Divisions and Branches.\nLibrary Services\nUse of collections:\nLibrary collections continued to be heavily used in 1985\/86. While total circulation for the Library system dropped 1.6% to 2,283,121, most of that reduction is\nexplained by a change in the method of counting the loan of sound cassettes from\nthe Crane Library; Crane's statistics are now more consistent with those from the\nrest of the Library system. Significant increases were recorded in the teaching\nhospital libraries, where loans totalled 90,295, up by 14.1% over loans during\n1984\/85. Continued growth also occurred in the delivery of books and photocopies\nwithin the Health Sciences Library Network, which includes the Woodward Library\nand the three teaching hospital libraries: St. Paul's, Hamber, and the Biomedical\nBranch at Vancouver General.\nThe exchange of materials with libraries outside the UBC system represents an - 8 -\nimportant aspect of our Library's service to its own users as well as a means of\nmaking UBC's library resources available beyond the campus. Most interlibrary\nloans are now handled through a variety of networks, with improved efficiency\nand some recovery of staff and other costs. Electronic mail has become the\nstandard means of requesting material on interlibrary loan. Delivery of the\ndocument itself still depends largely on mail service, though locally, and where\nspecial arrangements are feasible, truck delivery and courier are both used. The\namount of material borrowed by UBC from other libraries increased in 1985\/86 for\nthe fourth year in a row, this time by 2%. Lending from UBC's collections\nincreased by 12%, the first increase recorded in several years.\nThough not revealed in the statistical tables, the increased borrowing of compact\ndiscs from the Wilson Recordings Collection is of special interest. While holdings\nof compact discs make up less than 5% of the recordings collections, they now represent more than 25% of the items out on loan at a given time. As funds permit,\nadditional copies of compact discs will be acquired for the collection.\nIn 1985\/86 the Library registered 1,652 extramural borrowers, who accounted for\napproximately 50,000 loans during the year.\nReference services:\nThe use of the Library's reference services has increased for the fourth consecutive\nyear. In 1985\/86 reference assistance was provided in response to 374,139\nreference questions. At peak periods the Library has little capacity to respond to\nadditional requests for reference assistance. We are experiencing continued growth\nin the number of visitors who need reference assistance: students from other post-\nsecondary institutions and from high schools in Greater Vancouver, business and\nprofessional people, government employees, private researchers, as well as members\nof the general public. While the Library welcomes extensive use of its unique resources, many visitors require special assistance and tend to use the Library most\nfrequently in the evening and on weekends, when staffing levels are minimal. As\na result, reference staff in many of UBC's libraries are finding it increasingly difficult to provide a level of service that fully meets the needs of users from - 9\noff-campus. Yet to supplement weekend and evening reference staffing at the\nexpense of peak weekday periods of student and faculty use would be a disservice\nto the Library's primary community. In considering any reallocation of limited\nstaff resources to meet new and growing demands from the external community,\nboth the needs of the University and the Library's role as a provincial resource\nmust be considered.\nThe case for supplementary funding to assist the UBC Library in carrying out its\nspecial responsibilities to the province received strong support from the community\nlast spring when documentation was gathered to accompany a request for\n\"Excellence\" funding. With remarkably little prompting from the Library, more\nthan 260 community users wrote letters attesting the value of the Library's collections and services and urging the provision of improved funding. Most of the letters came from business firms, cultural organizations, educational institutions, government departments, and hospitals. About 50 were from individuals engaged in\nprivate research. Apart from the practical value of such evidence of heavy use of\nthe Library as a provincial resource, the letters provided additional assurance to\nLibrary staff members that their efforts were appreciated.\nTechnology continues to have a growing impact on the way in which the Library\nprovides its services. Reference has already been made to the increasing use of\ncompact discs in the Wilson Recordings Collection. With declining purchasing\npower, it is difficult to provide adequately for new and sometimes more expensive\ntechnological developments like the compact disc for sound recordings. As a result,\nour response to the availability of materials in new formats is often slower and\nless full than our users would like. In most circumstances thus far, provision of\ninformation in a different format, such as through an external online data base,\nhas not made it possible to drop the equivalent conventional printed version. The\ncost of using an external data base would have to be subsidized in order to permit\nthe same level of access now provided by its printed equivalent. Special\nconsideration will have to be given to this question, particularly as some indexing\nand abstracting services become available for local use through the potentially revolutionary medium of the CD-ROM laser disc. 10\nOnline searching of external bibliographic data bases is becoming increasingly\nattractive to library users. While the initial impact of online searching was\nexperienced most substantially in the sciences and health sciences, the number of\ndata bases available in the humanities and social sciences has increased sharply. In\nthe first six months of 1986, the two principal data base vendors used by the\nLibrary added 27 new data bases in the humanities and social sciences. Seventeen\nof these were in the business and commerce area.\nA new online service was introduced in the fall of 1986. The Library obtained a\ngrant through the Canada-British Columbia Subsidiary Agreement on Science and\nTechnology Development to develop and operate a patent search service. Through\nthe new service (PATSCAN), we are promoting the use of the patent literature as a\nsource of information and developing easier and more effective access to Canadian\npatent literature. PATSCAN provides subsidized search service to faculty and students at B.C. universities. It is located in the Science Division of the Main Library.\nThe British Columbia Library Association received a grant from the Social Sciences\nand Humanities Research Council of Canada to continue its work on a union catalogue of B.C. newspapers. The project is housed in the UBC Library and the data\nbase is being created at the University. The union catalogue, intended to be\ndefinitive, is expected to become an invaluable aid to research on provincial and\nlocal history.\nThe use of the latest technology requires the expenditure of funds for new equipment and for the replacement of existing equipment as it wears out or becomes\nobsolete. During the year, it became evident that much of the Library's existing\nequipment for photocopying and the use of microforms needs to be replaced. In\n1986\/87 steps must be taken to replace worn-out and obsolete equipment and to add\nfeatures for greater user convenience, such as equipping copying machines to\naccept debit cards for payment.\nDivisions and Branches\nAlmost all public service branches and divisions reported improvements in work\nprocedures and services to users as a result of increased online access to the - 1\nLibrary's automated systems. Prior to the purchase of additional computing capacity for Library operations in 1985, response time was too slow to permit wide\ndirect access to our automated systems. While capacity is still too limited to support direct use by library patrons, it has been possible to extend online access to\ndivisions and branches for a number of routine operations. Online use of such\nfiles as the in-process list (a record of items on order or received for the collection\nbut not yet catalogued), the DRS system (an informal online \"catalogue\" of documents that will not receive formal cataloguing treatment), the record of books in\nstorage, and the rapidly developing data base of catalogued records has been of\nconsiderable assistance to staff working in public service divisions. Such access is\nalso of critical importance as a means of reorganizing work flows in future to\neliminate redundant manual records required previously in branches and divisions.\nThe following brief notes highlight some of the other comments made in divisional\nreports for 1985\/86:\nCirculation Division:\nFor the first time in many years, all books and shelves in the main stacks were\nthoroughly vacuumed in the summer of 1985. Portions of the collections will be\ndone each year as part of an ongoing maintenance programme. Circulation staff\nalso \"shelf-read\" the entire stack collection to ensure that it was in good order for\nthe beginning of the Winter Session.\n- The Extension Library, which is administered through the Circulation Division, is\nnow in its third year of expanded operation, providing reference assistance as\nwell as loans to students enrolled in off-campus credit courses. Requests for assistance increased to more than 9,000 in 1985\/86, and loans numbered 9,168, as\ncompared to 7,153 in 1984\/85, an increase of 28.2%.\nFine Arts Library:\n- The Library's DRS system, a file that can be consulted online at any Library\nterminal or by using a microfiche listing, is now used to record holdings of exhibition catalogues. Until about a year ago exhibition catalogues, which comprise\nan important part of the collection, were first fully catalogued and then given 12\nsupplementary indexing in the Fine Arts Library. The process was expensive and\nmuch too slow. Now records for the catalogues are created directly at the\nterminal by staff in the Fine Arts Library. The same procedure is being used for\npart of the collection on planning. In fact, throughout the Library, the DRS file\nhas been used where appropriate as an alternative to much more expensive full\ncataloguing.\nGovernment Publications and Microforms Division:\n- The multitude of documents received in this division are now processed through\nthe Library's automated systems, with the result that holdings records, previously\navailable only in Government Publications, can now be consulted through terminals in other divisions and branches. The Division also maintains the Library's\nmicroform collection - one of the strongest in North America. It may be of interest that the collection contains 3,290,766 \"pieces\" of microform (microfilm, microfiche, microprint), and that 70-75% of these are governmental in origin.\nHumanities and Social Sciences Division:\nHumanities and Social Sciences experienced a further increase (3.2%) in the number of reference questions answered by its staff. Research questions, which are\nparticularly time-consuming, increased by 11.4%. As noted earlier, more online\nbibliographic databases were available in the humanities and social sciences in\n1985\/86 and 26% more computer-assisted searches were carried out in the Division last year.\nInformation and Orientation Division:\nThe number of publications prepared to help patrons use the Library system more\neffectively increased by 51% in 1985\/86. Thanks again to the computer, the process of keeping Library printed information guides and brochures up-to-date has\nbeen greatly simplified.\n- The number of participants in voluntary library tours arranged by the Division\nincreased 13.5% to 1,100, in 1985\/86. For the Library system as a whole,\nAppendix J shows that almost 12,000 individual library users were provided with - 13 -\ninstruction in the use of library resources, either through tours or through formal\nclassroom instruction.\nAn analysis of enquiries received by telephone and in person at the central information desk provided another indication of the extent to which the UBC\nLibrary is used by the community at large. A one-day survey showed that 62% of\nthe telephone enquiries received at the desk were from users not affiliated with\nUBC. Thirty percent of those asking in person for assistance were from outside\nthe University; in the evening, that percentage increased to 45%.\nInterlibrary Loan Division:\nEighty-six percent of all documents requested through interlibrary loan at UBC\nare now ordered through electronic communication with such cryptically named\nservices as ENVOY, ONTYME, TEXTRAN, CANDOC, DIALOG, BRS, UTLAS,\nand OCLC. Access to OCLC (the Online Computer Library Center) began in June\n1986 and promises to enhance our potential for locating items needed by UBC researchers. OCLC maintains the largest bibliographic data base in the world, including records from more than 6,000 member libraries.\nMap Division:\nMaps of the Pacific Rim countries have become a significant focus. During\n1985\/86, special efforts were made to purchase maps of China, mostly in English\nbut occasionally in Chinese as well.\nScience Division:\n- The Science Division remains a focal point for training in the use of online systems. Though online bibliographic searching has been with us for some time, new\nsystems and changes to existing systems require regular training seminars for librarians and others who wish to maintain their searching skills. Attendance at\nthe seminars has grown steadily, with many more participants from business and\nindustry. The seminars, normally provided by representatives of major online\nservices such as DIALOG, CAN\/OLE and INFOGLOBE, are organized and\nsponsored by the Science Division. 14\nSpecial Collections Division:\n- Last year was noteworthy for Special Collections. UBC's outstanding Beans collection of Japanese maps of the Tokugawa period was one focus of attention.\nDuring the summer, a grant from the Japan Foundation enabled Professor\nKazutaka Unno, an authority on Japanese cartography, to review our Japanese\nmap collection with a view to producing a revised catalogue. The revision is now\nready to be edited. Professor Unno's work confirmed earlier estimates of the\nquality of UBC's Japanese map collection. In addition, a committee chaired by\nProfessor John Howes undertook the tasks of promoting awareness of this valuable resource and considering the steps needed to ensure its proper maintenance\nand preservation. One early outcome was the creation of full-scale photographic\nreproductions of two of the maps for exhibition in the Japanese pavilion at Expo.\nA project housed in the Special Collections Division and funded by the Social\nSciences and Humanities Research Council led to the publication in November\n1985 of A Guide to Labour Records and Resources in British Columbia.\nIn April 1986, through a grant to the Vancouver Historical Society, the\nVancouver Centennial Bibliography was published. The data base for this major\npublication is being maintained online at UBC. The Special Collections Division\nhas continued its success in obtaining grants for the organization of manuscripts\nand archives. Most recently, Laurenda Daniells, the University Archivist, obtained a grant from SSHRC to produce a guide to the UBC Archives and, eventually, to the Manuscripts Collection.\n- A grant of $12,000 from the Canadian Council of Archives supported a project to\nsort, select, appraise, arrange and describe five major manuscript and records\ngroups.\n- Donations were received from Violet Eagles, Roland Lanning and Anne Smith for\nthe Classes of '21 and '22 Photographic Archives Fund to support work on UBC\nphotographs. - 15 -\nAsian Studies Library:\n- In 1985\/86 grants and donations for Asian Studies collections totalled more than\n$72,000, the largest amount received to date in a single year.\n- In addition to approximately 2,000 Japanese government serials, the Asian\nLibrary subscribes to more than 800 journal titles. In response to growing interest\nand academic programmes, a special effort is being made to increase the number\nof current serials acquired.\nA committee composed primarily of faculty users of the Asian Studies Library\nwas invited early in 1986 to review priorities for future collections and services\nand to advise the Librarian on the qualities that would be most important in\nseeking a new Head for the Asian Studies Library following Miss Ng's retirement\nin December. In its review the committee considered the effect of increased general interest in Pacific Rim studies on existing collections priorities. A key recommendation was for the development of an outline of purchasing priorities for\neach country and subject area. Offering a range of other recommendations on\ncollections, staffing, and services, the report will be extremely useful in setting\nthe most appropriate course for the Asian Studies Library in the future.\nCrane Library:\n- Nine of the students using Crane Library resources graduated from UBC and one\nfrom Regent College in 1986.\n- Thanks to generous outside support, a number of improvements were made to the\nfacilities available in Crane. The Variety Club of British Columbia provided\n$35,000 to equip two additional professional recording studios. With assistance\nfrom the B.C. Ministry of Labour Apprenticeship and Training Programme, the\nVancouver Foundation, and the UBC Student Counselling Office, a computer\ntechnology work station was developed for student use. It includes a\nmicrocomputer, large screen colour monitor, printer, voice-synthesizing equipment, and an image-enlarging package. As funds are available, equipment for the\ndisplay and printing of information in Braille and for translating print to Braille\nwill be added. 16 -\nCurriculum Laboratory:\n- In response to greater emphasis on the teaching of children's literature and the\nspectacular growth of French immersion programmes in the schools, the Curriculum Laboratory has taken steps to develop excellent collections for the teaching\nof children's literature in both French and English. Significant donations of materials to support this effort have come from the federal and provincial governments as well as from individuals.\n- In a separate project Curriculum Laboratory staff have created records on the\nLibrary's DRS system for a large collection of school textbooks and curriculum\nguides dating from 1900 to 1950. As time permits, this special historical file will\nbe expanded to include other materials, such as the extensive collection of early\ntextbooks held in the Special Collections Division.\n- In 1983 the Library assumed responsibility for the Film Library, located in the\nLibrary Processing Centre where it operates under the general direction of the\nCurriculum Laboratory. A trend towards the use of videotapes, considerably less\nexpensive than films, has allowed more materials to be stocked, and since joining\nthe Library system the Film Library's collection has increased by almost 50%.\nThe collection is being recatalogued using the Library's DRS systems, a project\nthat is expected to be completed in 1987. This will permit the Film Library's catalogue to be consulted online.\nLaw Library:\nFollowing an agreement between UBC and IBM Canada to establish a Cooperative\nProject in Law and Computers, a computer room was set up on the bottom floor\nof the Law Library. Student access to the 21 microcomputers located there is\nadministered by the Law Library according to policies established by the Faculty\nof Law.\n- Staff in the Law Library made good use in 1985\/86 of the service potential offered by the Library's online systems. Online access to information about books\nawaiting cataloguing, for example, has permitted the Law Library to offer up-to-\ndate lists of books on topics of interest to faculty members. - 17 -\nMacMillan Library:\nThe MacMillan Library began on a trial basis to circulate from its reserve collection computer software owned by the faculties of Forestry and Agricultural\nSciences.\n- During the summer, a further 1,419 volumes were removed from the collection to\nstorage space in the Library Processing Centre, restoring sufficient space for two\nyears' growth in MacMillan.\nMarjorie Smith Library:\nThe Marjorie Smith (Social Work) Library was also obliged to seek additional\nshelf space - 821 volumes, duplicates of titles held in Marjorie Smith or elsewhere\non campus, were withdrawn.\nTwo major projects were initiated in 1985\/86. The first saw staff in the branch\nbegin the process of converting catalogue records for the collection to machine-\nreadable form. While the Library's ability to do retrospective conversion\n(RECON) of the catalogue has been very limited since 1983, when grant funds for\nthis purpose were exhausted, there is strong interest throughout the Library system in getting more of our records into the automated data base. A second project started in 1985\/86 will see the organization of a collection of documents relating to the history of social work and social welfare in B.C.\nMusic Library:\n- A comparison of current statistics for the Music Library with those for ten years\nearlier shows increases of 60% in circulation of print materials, 38% in the use of\nrecordings, and over 20% in the number of reference questions answered. During\nthe same period, the collection has doubled in size, and staff time available has\ndecreased by 12.5%. 18\n- Some of the remarkable growth in collections can be attributed to success in obtaining outside grant funds. Last year, the Social Sciences and Humanities\nResearch Council grant referred to above made it possible to further expand the\ncollection of early music manuscripts, some of which are held on microfilm.\nAdditions to the collection will include 18 microfilm sets of the series\nUnpublished Music Manuscripts from the Great English Collections, which\ncontain English and continental music from the 16th to the 20th century held in\nlibraries such as the Bodleian, the British Library, and the Royal College of\nMusic. Musicologists, theorists, and performers will benefit from this acquisition.\nSedgewick Library:\n- With special funding from the University, steps were taken to overcome longstanding noise problems in the Sedgewick Library. Renovations to the entrance\narea helped to make a clear distinction between the foyer\/lounge area and the library proper. In addition, plans for September called for an extensive publicity\ncampaign to discourage eating, drinking and socializing in Sedgewick and for the\nhiring of monitors to help control behaviour.\n- To conserve space and to keep the Sedgewick collection relevant to undergraduate\nneeds, a major project to \"weed\" the collection was begun in May, 1986, and will\ncontinue on a year-round basis.\n- The Sedgewick Library Skills Lab received a Merit Award from the British\nColumbia Library Association in 1986. The programme is an effective method of\nteaching basic library procedures to beginning students, allowing them to work at\ntheir own pace but providing for one-to-one instruction where needed.\nWoodward Library:\n- UBC's largest branch, the Woodward Library has been commended by visiting\naccreditation bodies for the level of service it provides. Annual statistics of medical school libraries in the U.S. and Canada consistently rank the Woodward\nLibrary's facilities and services at or near the top in almost every respect except 19 -\nfor hours of operation. The latter reflect a conscious decision in the face of reduced staffing at UBC to maintain strong services during periods of peak use,\nrather than extend hours of operation to cover periods when library use would be\nslight. In the light of that compromise, it is reassuring to see the Woodward\nLibrary's very high standing in terms of numbers of current serials, volumes\nadded annually, reference transactions and total collections use.\nHealth Sciences Network Service:\nLocated in the Woodward Library, the Network Service makes it possible for the\nfour health science libraries associated with UBC to share their resources effectively. In 1985\/86, in response to requests from individuals at the four locations,\nit delivered 9,243 books and 27,289 photocopies, an increase of almost 9% over the\nvolume handled in 1984\/85. Since the service was introduced in 1982\/83, the volume of completed transactions has grown by 52%.\nImprovements in procedures for handling requests have allowed the small staff of\nthe Network Service to maintain good turnaround time for requests in spite of\nthe growth in demand. Last year, a grant from the Woodward Foundation provided five telefacsimile transceivers for the Network. These are used primarily\nto transmit copies of handwritten requests, eliminating the time-consuming task\nof keying requests into the electronic messaging system. The telefax machines\nhave also proved to be very useful for transmission of reference questions and\nresponses.\nLast year a new venture was initiated through the cooperation of the Network\nService and librarians from Woodward and the teaching hospital libraries. An instructional package and manual for \"end-user\" Medline searching was developed.\nPatrons of the Hamber Library were invited to participate in a two-session workshop designed to help those who wished to learn to do their own online bibliographic searches. Response was good, and we hope that some of the growing\npressure on professional staff time in the health science libraries will be reduced\nas more library users become proficient enough to do at least the less complex\nsearches on their own. With further refinements the programme will be offered\nagain. - 20 -\nTeaching Hospital Libraries: Biomedical Branch, Hamber, and St. Paul's:\nThe identification of periodical titles for cancellation in 1987 proved difficult\nfor the teaching hospital libraries. Their relatively small and carefully selected\ncollections receive intensive on-site use. A reduction in the number of titles held\nlocally will result in even greater demands on the Network Service for the delivery of journal articles.\nThe Biomedical Branch Library at the Vancouver General Hospital experienced a\n42% increase in 1985\/86 in the number of computer-assisted bibliographic\nsearches completed for its patrons. In order to compensate for the increased use\nof relatively untrained student assistants on weekend and evening shifts, the\nBranch increased its efforts to provide orientation for new and inexperienced library users: twice as many sessions were arranged, with a 50% increase in the\nnumbers of participants.\n- The Hamber Library, which serves faculty, students, and staff at Shaughnessy,\nGrace, and Children's hospitals, continued to experience increases in the order of\n25% annually in the use of its circulation and reference services.\n- Rapid growth in use has also occurred at the St. Paul's Library. Last year, increases of 17% and 31% were recorded in circulation and reference questions respectively. While the St. Paul's collection is smaller than at other locations in the\nhealth sciences system, it has received special support through annual grants from\nthe Rodger Stanton Memorial Fund. In 1985\/86, the Fund provided $6,750 for\nthe purchase of books in obstetrics, gynaecology, and general surgery.\nThe degree to which improved library service at Hamber and in the other\nteaching hospitals has been welcomed and appreciated by users has been very\nencouraging. With a very small number of staff at each location, it will be\ndifficult to keep up if the demand for service continues to grow.\nTechnical Processing and Systems\nFor the Library's processing divisions 1985\/86 was in many respects a difficult\nand unusual year. - 21\n\u25a0 A great deal of effort was invested in the redevelopment of the acquisitions system, a project which is now nearing completion and which will see the one remaining \"batch processing\" system converted to online. The new acquisitions system will permit reference divisions and branches to perform some work directly\nonline, reducing the number of redundant records and in some cases avoiding the\nmanual preparation of order forms for new materials.\n\u2022 The Serials Division has been successfully using an online system for recording\nthe receipt and disposition of periodical issues for five years. Further development of the system will see the introduction of barcodes to obtain the ability to\ncontrol the circulation of unbound issues on the automated circulation system and\nto improve present methods of updating the status of serial holdings in the pre-\nbinding and binding process.\nCataloguing output of 50,321 new titles was the lowest since 1968\/69, down 23%\nfrom 1984\/85. Several factors contributed to the drop in production. Training\nfor and implementation of the new local catalogue system affected cataloguing\noperations for a period of five months. From September 1985 to January 1986 response time problems and system downtime severely disrupted both cataloguing\nand pre-order searching activities. A great deal of supervisory time was also\nspent working with the University's consultants, Ritchie & Associates. The introduction of the new catalogue system provided the means to re-establish authority\ncontrol on the catalogue data base. This meant, however, that an intensive effort\nwas required to clean up the file, eliminating serious discrepancies that developed\nin catalogue entries and subject headings during the past eight years. Less effort\nwill be required in future as the quality of the data base gradually improves.\nSeveral developments are underway to recover lost cataloguing time. Improvements in productivity began to appear in August 1986 and, unless the level of acquisitions changes substantially, the number of backlog items awaiting cataloguing should be restored to a more acceptable level in the coming year.\nThe processing divisions have been most profoundly affected by continued efforts to reduce costs through the application of technological change. During the 22\npast eight years, the number of staff in processing has been reduced more than\n17%. The staff reductions represent an annual cost in 1986 dollars of approximately $650,000. Most of the reductions have been made possible by the shift towards online computing. In some cases, online processing has permitted several\nseparate operations to be integrated and completed as one process. In other cases\nan automatic process has been introduced to replace routine staff work. A\nstriking example of the latter is the automatic search for catalogue data using\nstandard numbers and author\/title data contained in order records. Previously,\nthis was done by a staff member keying the search data at a terminal and\nwaiting for the computer to respond with some result, often a message that no\nrecords were found.\nAlthough automation priorities have been determined largely by the potential\nstaff savings that might be obtained, the enhancement of automated systems and\nthe provision of online access have provided significant benefits for service to\nusers as well. Some of these are obvious: thanks to the automated circulation system, it is much easier to borrow materials, and information about library holdings\nis available throughout the Library system. Less evident, perhaps, are such improvements as the DRS system, which makes it possible to provide access to thousands of previously uncatalogued materials held in a variety of locations in the\nLibrary. It is noteworthy that many improvements have been obtained during a\nperiod of severe restraint.\nStaff\nThe total number of Library staff continued to decline in 1985\/86. All vacancies\nwere carefully scrutinized as they occurred and only those determined to be\nessential for the operation of the Library were approved for refilling. Duties as\nwell as classification levels and job descriptions were examined in detail to ensure\nthat the positions were filled at an appropriate and economical level.\nEleven positions were eliminated from the processing divisions in April 1986,\nyielding funds for transfer to the collections budget. Ability to accommodate the\nreduction was made possible by improved methods and by better computer response\ntime as a consequence of the installation of the Library's mainframe computer. 23 -\nHans Burndorfer, Head of the Music Library and, since January 1985, Acting Head\nof the Fine Arts Library, was appointed Head of the Fine Arts Library in April\n1986 in addition to his Music Library responsibilities.\nLibrarians who left the Library during 1985\/86 included Freda Bailey of the Catalogue Records Division, who took early retirement in December 1985; Tania Gorn\nof Interlibrary Loans, who left in October 1985; and Penny Haggarty of Catalogue\nRecords, who resigned in July 1986.\nSenior support staff members who left during the year were Janet Yuan, Catalogue\nRecords, August 1986; Jerry Anderson, Government Publications and Microforms,\nMarch 1986; and Regina Tsanas, Law Library, July 1986. The Library was\nsaddened by the death in November 1985 of Flovin Tang, Catalogue Records.\nFive support staff members left the Library to embark on professional careers by\nenrolling as students in the UBC School of Library, Archival and Information\nStudies. They were Leonora Crema, Circulation Division; Philip Hall, Map Division; Jan Johnson, Collections Division; Alice McNair and Rita Penco, both of the\nInterlibrary Loans Division.\nThe Senate Library Committee\nIn submitting this report, I would like to express my appreciation to the Senate\nLibrary Committee for its advice and generous support. The Committee met\nformally on five occasions during the year, addressing such issues as the need for\nlibrary space, the role of a Library \"Friends\" organization, the increasing cost of\ncollections, and the procedures for identifying serial publications for possible\ncancellation.\nParticular thanks are due to the Committee's Chairman, Professor Jonathan L.\nWisenthal, whose keen interest in the Library and unstinting support of efforts to\nmaintain and improve the quality of its collections and services have been\ninvaluable. Appendix A\nSIZE OF COLLECTIONS - PHYSICAL VOLUMES\nMarch 31\/85\nAdditions\nDeletions\nMarch 31\/86\nAsian Studies Library\n182,036\n8,646\n1\n190,681\nBiomedical Branch Library (VGH)\n29,134\n1,671\n459\n30,346\nCatalogue Records Division\n5,387\n98\n4\n5,481\nCrane Library\n7,753\n130\n1,160\n6,723\nCurriculum Laboratory\n91,023\n6,939\n1,334\n96,628\nData Library\n416\n52\n3\n465\nFine Arts Library\n105,150\n4,567\n88\n109,629\nGovernment Publications Division\n2,908\n444\n18\n3,334\nHamber Library (CGSH)\n8,762\n761\n7\n9,516\nHumanities <5c Social Science Reference\n56,437\n2,622\n97\n58,962\nLaw Library\n132,649\n6,289\n141\n138,797\nMacMillan Library\n50,740\n4,575\n48\n55,267\nMain Stacks\n908,775\n32,168\n926\n940,017\nMap Library\n7,973\n353\n2\n8,324\nMarjorie Smith Library\n17,398\n1,024\n821\n17,601\nMathematics Library\n26,866\n971\n10\n27,827\nMusic Library\n45,123\n2,794\n23\n47,894\nSt. Paul's Library (SPH)\n6,290\n1,371\n723\n6,938\nScience Reference\n20,386\n1,316\n60\n21,642\nSedgewick Library\n188,156\n6,547\n1,760\n192,943\nSpecial Collections Division\n60,938\n2,938\n16\n63,860\nWoodward Library\n297,631\n11,561\n53\n309,139\nSUBTOTAL\n2,251,931\n97,837\n7,754\n2,342,014\nStorage Collections\n213,653\n2,465,584\n213,653\nTOTAL\n97,837\n7,754\n2,555,667 Appendix B\nGROWTH OF COLLECTIONS\nMarch 31, 1985\nNet Growth\nMarch 31, 1986\nVolumes - Catalogued\n2,465,584\n90,083\n2,555,667\nDocuments - Uncatalogued\n663,415\n7,305\n670,720\nMicrofilm (reels)\n82,315\n3,494\n85,809\nMicrocards(cards)\n111,680\n111,680\nMicroprint (sheets)\n1,087,670\n1,087,670\nMicrofiche (sheets)\n1,911,944\n93,663\n2,005,607\nAperture Cards\n2,589\n\u2014\n2,589\nFilms\n1,597\n(2)\n1,595\nFilmloops\n8\n8\nFilmstrips\n2,440\n56\n2,496\nSlides\n17,392\n96\n17,488\nSlide\/Tape Shows\n14\n78\n92\nTransparencies\n1,281\n1,281\nVideo Tapes\n1,173\n331\n1,504\nVideodiscs\n\t\n1\n1\nPhotographs\n25,464\n650\n26,114\nPictures\n74,667\n188\n74,855\nMaps\n164,600\n3,831\n168,431\nManuscripts*\n1,913m\n152m\n2,065m\nSound Recordings\n152,540\n4,951\n157,491\nComputer Tapes\n505\n29\n534\nMicrocomputer Discs\n80\n80\nAir Photos\n72\n72\n* Thickness of files in meters. Appendix C\nLIBRARY OPERATING EXPENDITURES\nFiscal Years, April\/March\nYear\nSalaries <5c\nWages\nCollections\nBinding\nOther\nTotals\n1983\/84\n1984\/85\n1985\/86\n10,140,508 (65.76) 3,839,763 (24.90)\n9,825,272 (66.17) 3,649,325 (24.58)\n9,589,910 (63.85) 4,266,642 (28.41)\n193,605 (1.26)\n178,021 (1.20)\n202,553 (1.35)\n1,246,746 (8.08)\n1,195,044 (8.05)\n959,160 (6.39)\n15,420,622\n14,847,662\n15,018,265\nNotes: (1) There was a change in practice regarding collections expenditures because of which figures for 1984\/85 are not\ncomparable with those of other years. Funds for orders which have been placed, but not yet received, can now be carried\nforward to the following fiscal year. The introduction of this practice resulted in lower expenditures in 1984\/85 and\nhigher expenditures in 1985\/86.\n(2) Expenditures from grant and trust funds are not included; in 1985\/86 they amounted to $113,675 for collections.\n(3) Cost recoveries of $240,046 are not reflected in Appendix C. Appendix D\nRECORDED USE OF LIBRARY RESOURCES\nYears ending\nJune 30\n% Increase\nDecrease vs.\nGENERAL CIRCULATION\n1983\/84\n1984\/85\n1985\/86\n1984\/85\nMain Library\nGeneral Stacks\n489,525\n500,628\n514,315\nReserves\n35,346\n30,680\n25,716\nExtension\n6,720\n7,153\n9,168\nFine Arts\n112,856\n104,668\n95,481\nGovernment Publications\n115,096\n122,631\n120,768\nMaps\n9,980\n10,919\n11,132\nSpecial Collections\n24,012\n22,753\n21,143\nSUBTOTAL\n793,535\n799,432\n797,723\n-0.2\nBranch Libraries\nAsian Studies\n20,133\n21,320\n19,667\nCrane\n32,394\n29,093\n1,958\nCurriculum Laboratory\n160,111\n149,496\n162,012\nFilm Library\n1,441\n2,034\n2,032\nHamber\n21,988\n27,979\n34,659\nLaw\n113,777\n120,624\n117,198\nMacMillan\n65,114\n60,833\n62,584\nMarjorie Smith\n23,604\n26,082\n27,081\nMathematics\n23,035\n28,630\n22,637\nMedical Branch\n31,929\n33,387\n34,784\nMusic\n52,681\n54,164\n53,424\nSt. Paul's\n15,664\n17,929\n20,852\nSedgewick\n345,230\n333,855\n304,699\nWoodward\n241,638\n248,364\n248,721\nSUBTOTAL\n1,148,739\n1,153,790\n1,112,308\n-3.6*\nUse of Recordings\nWilson\n296,885\n257,317\n257,240\nMusic\n53,210\n53,516\n53,610\nSUBTOTAL\n350,095\n310,833\n310,850\n0.0\nDocument Delivery\nHealth Sciences Network 29,036\nINTERLIBRARY LOANS (excluding Films)\nTo Other Libraries\nFrom Other Libraries\nTOTAL INTERLIBRARY LOANS\nGRAND TOTAL (General Circulation\n& Interlibrary Loans)\n16,097\n8,010\n24,107\n2,345,512\n33,558\n14,736\n8,859\n23,595\n2,321,208\n36,532\n2,283,121\n+8.9\n16,694\n+ 13.3\n9,014\n+ 1.8\n25,708\n+9.0\n\u25a01.6\n* The Crane Library circulation transaction unit has been changed from a piece to a package of one or\nmore parts equipped with a single circulation card. There is no satisfactory way of comparing the\n1985\/86 figure to those of previous years. Appendix E\nINTERLIBRARY LOANS\nYears ending June 30\n1983\/84\n1984\/85\n1985\/86\n% Increase\/\nDecrease vs\n1984\/85\nTo Other Libraries\n- Original Materials\nGeneral\n1,739\n1,465\n1,486\nFederated Information Network\n1,003\n974\n969\nBC Medical Library Service\n3,690\n3,797\n3,662\nBC Post-Secondary Library Network\n2,286\n2,120\n2,504\nBamfield Marine Station\n16\n40\n25\nSUBTOTAL\n8,734\n8,396\n8,646\n+3.0\nFilms\n1,075\n994\n895\n-10.0\n- Photocopies\nGeneral\nFederated Information Network\nBC Medical Library Service\nBC Post-Secondary Library Network\nBamfield Marine Station\nSUBTOTAL\nTOTAL INTERLIBRARY LENDING\n1,878\n1,617\n2,312\n660\n472\n592\n29\n17\n713\n4,722\n4,140\n4,329\n74\n94\n102\n7,363\n6,340\n8,048\n17,172\n15,730\n17,589\n+26.9\n+ 11.8\nFrom Other Libraries\n- Original Materials\nGeneral\n2,457\n2,853\n2,496\nBC Medical Library Service\n383\n353\n394\nSUBTOTAL\n2,840\n3,206\n2,890\n-9.9\n- Films\n779\n817\n828\n+ 1.3\n- Photocopies\n5,170\n5,653\n6,124\n+8.3\nTOTAL INTERLIBRARY BORROWING\n8,789\n9,676\n9,842\n+ 1.7 Appendix F\nHEALTH SCIENCES LIBRARY NETWORK\nJuly 1985 -June 1986\nInterbranch Loans\nTo Other Branches\nWoodward\nBiomedical Branch\nHamber\nSt. Paul's\nOther U.B.C Libraries\nSUBTOTAL\n(1984\/85)\nOriginal\nMaterial\nPhotocopies\nTotal\n6,421\n23,351\n29,772\n774\n2,246\n3,020\n294\n430\n724\n320\n146\n466\n1,434\n1,116\n2,550\n9,243\n27,289\n36,532\n(7,923)\n(25,636)\n(33,559)\nFrom Other Branches\nWoodward\nBiomedical Branch\nHamber\nSt. Paul's\nOther U.B.C Libraries\nSUBTOTAL\n(1984\/85)\n594\n3,273\n3,138\n1,606\n632\n9,243\n(7,923)\n1,258\n1,852\n7,105\n10,378\n9,887\n13,025\n7,579\n9,185\n1,460\n2,092\n27,289\n36,532\n(25,636)\n(33,559) Appendix G\nREFERENCE & INFORMATION QUESTIONS ANSWERED\nJuly 1985 - June 1986\nMain Library\nFine Arts\nGovernment Publications\nHumanities & Social Sciences\nInformation Desk\nMap Library\nScience Division\nSpecial Collections\nSUBTOTAL\n(1984\/85)\nDirectional\nQuestions\n12,952\n505\n1,571\n11,762\n491\n428\n4,711\n32,420\n(35,986)\nReference Research\nQuestions Questions TOTAL\n9,827\n27,058\n29,677\n45,079\n4,042\n7,091\n5,943\n128,717\n(132,701)\n1,383 24,162\n1,098 28,661\n1,507 32,755\n56,841\n67 4,600\n594 8,113\n2,055 12,709\n6,704 167,841\n(6,738) (175,425)\n% Increase\/\nDecrease vs\n1984\/85\n-4.3\nBranch Libraries\nAsian Studies\nCrane\nCurriculum Laboratory\nFilm Library\nHamber Library\nHealth Sciences Network\nLaw Library\nMacMillan Library\nMarjorie Smith\nMathematics Library\nMedical Branch (V.G.H.)\nMusic Library\nSt. Paul's\nSedgewick Library\nWoodward Library\nSUBTOTAL\n(1984\/85)\nGRAND TOTAL\n(1984\/85)\n1,707\n5,079\n720\n7,506\n1,276\n1,639\n548\n3,463\n10,300\n15,802\n642\n26,744\n1,984\n7,088\n504\n9,576\n7,571\n10,755\n3,340\n21,666\n-\n2,728\n102\n2,830\n4,028\n5,491\n2,982\n12,501\n1,687\n7,759\n560\n10,006\n1,661\n1,908\n110\n3,679\n1,491\n1,225\n432\n3,148\n2,087\n8,730\n914\n11,731\n2,925\n10,011\n60\n12,996\n4,398\n11,169\n764\n16,331\n8,427\n17,313\n173\n25,913\n7,525\n26,607\n4,076\n38,208\n57,067\n133,304\n15,927\n206,298\n(62,390)\n(119,452)\n(13,100)\n(194,942)\n89,487\n262,021\n22,631\n374,139\n(98,376)\n(252,153)\n(19,838)\n(370,367)\n+5.8\n+1.0 Appendix H\nCOMPUTER-ASSISTED BIBLIOGRAPHIC SEARCHES\nJuly 1985\n- June 1986\n1\n2\n3\n4\n5\n6\n7\n8\nNo. of\nStudent\nUBC\nNon-UBC\nData Bases\nSDI\nDivision\nSearches\nSearches\nSearches\nSearches Reference\nI.L.L.\nSearched\nReports\nBiomedical\nBranch\n707\n-\n503\n2\n202\n-\n2,601\n171\nHamber\n928\n-\n469\n-\n459\n.\n2,158\n586\nHumanities &\nSocial Sciences\n530\n110\n135\n19\n266\n-\n570\n1\nLaw\n205\n52\n37\n10\n106\n_\n2,397\n_\nMacMillan\n242\n59\n36\n6\n141\n_\n296\n2\nSt. Paul's\n291\n-\n355\n2\n134\n_\n1,389\n176\nScience\n2,920\n67\n118\n15\n594\n2,126\n2,995\n3\nWoodward\n2,268\n86\n821\n27\n822\n512\n5,322\n1,103\nTotal\n8,291\n374\n2,474\n81\n2,724\n2,638\n17,728\n2,042\n1984\/85\n(8,183)\n(311)\n(2,283)\n(81)\n(2,903)\n(2,605)\n(14,936)\n(1,885)\n1. Number of searches;\na total of the figures in columns 2 to 6.\n2. Student spe\njcials: Urn\nited search*\njs provided\nto UBC sti\nidents at a i\n:lat fee.\n3.\n5.\n6.\n7.\n8.\nUBC searches: for UBC members, excluding student specials.\nNon-UBC searches: full costs, including staff time, are charged for searches on behalf of persons\nnot associated with the University. These searches tend to be complex and often involve the use of\nseveral data files.\nReference searches are usually brief inquiries for information not readily accessible in print.\nILL verification is a search for the purpose of determining the existence and location of documents\nand ordering them on-line as interlibrary Joans.\n*The total for science includes all ILL verification for the Library system except Woodward and\nthe hospital libraries.\n**The Woodward total includes ILL verification for Woodward Library and the 3 hospital libraries.\nA single reference search may involve the use of more than one data base. Staff time for a\nreference search may vary depending on the number and combination of data bases used.\nSelective Dissemination of Information reports: the number of monthly updates distributed to\nclients. Current awareness (SDI) profiles are included in columns 1 to 5 only when they are\ninitially established or subsequently revised. Appendix I\nORIENTATION TOURS & INSTRUCTIONAL SESSIONS\nJuly 1985 - June 1986\nMain Library\nFine Arts\nGovernment Publications\nHumanities <5t Social Sciences\nInformation 6c Orientation\nMap Collection\nScience\nSpecial Collections\nSUBTOTAL\nCommunity groups\nUDV. 31\nuvn\n;nto, j,o,v.u\u00bb,\n\/\n\/\n1^\nV\n.0\/\n\u25a0Or\nj>\n1<*\n1\n12\n3\n82\n1\n10\n\t\n\u2014\n5\n42\n3\n49\n--\n\u2014\n49\n972\n\u2014\n\u2014\n48\n1.\n,100\n\u2014\n--\n15\n263\n\u2014\n\u2014\n18\n236\n1\n23\n3\n15\n4\n81\n--\n--\n15\n66\n27\n271\n30\n246\n67\n1\n,193\n106\n1\n,684\n50\n591\nBranch Libraries\nAsian Studies\nCrane\nCurriculum Laboratory\nHamber\nLaw\nMacMillan\nMarjorie Smith\nMathematics\nMedical Branch (V.G.H.)\nMusic\nSt. Paul's\nSedgewick\nWoodward\nSUBTOTAL\n3\n49\nII\n10\n15\n7\n1\n34\n22\n37\n189\n10\n806\n69\n180\n114\n108\n2\n85\n79\n60\n1,513\n3\n45\nI\n8\n74\n1,637\n22\n1,355\n4\n38\n15\n119\n31\n269\n128\n2,270\n374\n5,855\n145\n390\n6\n76\n2\n45\n4\n16\n7\n138\n1\n2\n1\n3\n4\n170\n28\n698\nGRAND TOTAL\n1\nEstimated number of participants\nPrimarily English labs\n256\n2,706\n375\n7,539\n220\n1,289 Appendix J\nLIBRARY ORGANIZATION\n1985\/86\nADMINISTRATION\nMclnnes, Douglas N.\nde Bruijn, Erik\nJeffreys, Anthony\nKeate, Heather\nMacDonald, Robin\nWatson, William J.\nUniversity Librarian\nAssistant Univ. Librarian for Administrative\nServices\nAssistant Univ. Librarian for Collections\nAssistant Univ. Librarian for Public Services\n- Branch Libraries\nAssistant Univ. Librarian for Technical Processes\nand Systems\nAssistant Univ. Librarian for Public Services\n- Central Libraries\nACQUISITIONS DIVISION\nDavidson, Joyce\nHead\nASIAN STUDIES LIBRARY\nNg, Tung King\nHead\nBIOMEDICAL BRANCH LIBRARY (V.G.H.)\nFreeman, George Head\nCATALOGUE RECORDS DIVISION\nTurner, Ann\nBailey, Freda\nCATALOGUE PRODUCTS DIVISION\nOmeiusik, Nick\nHead\nDeputy Head 6c Bibliographic Control Librarian\n(to December 31, 1985)\nHead\nCIRCULATION DIVISION\nBanham, Mary\nHead Appendix J\n(continued)\nCOLLECTIONS DIVISION\nElliston, Graham\nForbes, Jennifer\nHallonquist, P. Lynne\nKreider, Janice\nMcintosh, Jack\nKarpinski, Leszek\nBibliographer - Serials\nBibliographer - English Language\nBibliographer - Life Sciences\nBibliographer - Science\nBibliographer - Slavonic Studies\nBibliographer - European Languages\nCRANE LIBRARY\nThiele, Paul\nHead\nCURRICULUM LABORATORY\nHurt, Howard\nHead\nDATA LIBRARY\nRuus, Laine\nHead\nFINE ARTS LIBRARY\nBurndorfer, Hans\nGIFTS & EXCHANGE DIVISION\nElliston, Graham\nActing Head (from January 1, 1985 to March 31,\n1986)\nHead (from April 1, 1986)\nHead\nGOVERNMENT PUBLICATIONS & MICROFORMS DIVISION\nDodson, Suzanne\nHead\nHAMBER LIBRARY (Children's\/Grace\/Shaughnessy Hospitals)\nNelson, Ann Head Appendix J\n(continued)\nHEALTH SCIENCES LIBRARY NETWORK SERVICES\nPrice, Jane\nCo-ordinator\nHUMANITIES & SOCIAL SCIENCES DIVISION\nForbes, Charles Head\nINFORMATION & ORIENTATION DIVISION\nStevens, Julie\nHead\nINTERLIBRARY LOAN DIVISION\nFriesen, Margaret\nHead\nLAW LIBRARY\nShorthouse, Tom\nHead\nMACMILLAN LIBRARY\nBrongers, Lore\nHead\nMAP LIBRARY\nWilson, Maureen\nHead\nMARJORIE SMITH LIBRARY\nFrye, Judith\nHead\nMUSIC LIBRARY\nBurndorfer, Hans\nHead\nST. PAUL'S HOSPITAL LIBRARY\nSaint, Barbara\nHead Appendix J\n(continued)\nSCIENCE DIVISION & MATHEMATICS LIBRARY\nBrongers, Rein\nHead\n*'\nSEDGEWICK LIBRARY\nSandilands, Joan\nSERIALS DIVISION\nBaldwin, Nadine\nHead\nHead\nSPECIAL COLLECTIONS DIVISION\nYandle, Anne\nDaniells, Laurenda\nSelby, Joan\nHead\nUniversity Archivist\nCurator, Colbeck Collection\nSYSTEMS DEVELOPMENT DIVISION\nDennis, Donald\nDobbin, Geraldine\nSystems Analyst and Head\nSystems 6c Information Science Librarian\nWILSON RECORDINGS COLLECTION\nKaye, Douglas\nHead\nWOODWARD LIBRARY\nLeith, Anna\nde Bruijn, Elsie\nHead\nAssociate Head Appendix K\nSENATE LIBRARY COMMITTEE\n1985\/86\nMrs. H.M. Belkin\nDean P.T. Burns\nMs. H.E. Cowan\nMs. C. Davidson\nDr. J.A.S. Evans\nDr. CV. Finnegan\nMr. K.D. Hancock\nDr. P.A. Larkin\nDr. B.C. McBride\nMr. M. McMillan\nDean R.C Miller\nDr. A.G. Mitchell\nMiss D.J. Moore\nProf. A.B. Piternick\nDr. R.D. Russell\nDr. L.S. Weiler\nDr. J.L. Wisenthal (Chairman)\nEX-OFFICIO\nChancellor W.R. Wyman\nPresident D.W. Strangway\nPresident pro tern R.H.T. Smith\nMr. K.G. Young\nMr. D.N. Mclnnes\nTerms of Reference\n(a) To advise and assist the Librarian in:\n(i) formulating a policy for the development of resources for\ninstruction and research;\n(ii) advising on the allocation of book funds to the fields of\ninstruction and research;\n(iii) developing a general program of library service for all the\ninterests of the University; and\n(iv) keeping himself informed about the library needs of instructional\nand research staffs, and keeping the academic community informed\nabout the Library.\n(b) To report to Senate on matters of policy under discussion by the Committee.","type":"literal","lang":"en"},{"value":"Alternative titles in chronological order: Report of the Library Department for the University years 1920-21 and 1921-22
Report of the Library Department for the University year 1922-23
Report of the Librarian to the Senate
Report of the Library Committee to the Senate
Ninth Report of the Library Committee to the Senate
Tenth Report of the Library Committee to the Senate
Eleventh Report of the Library Committee to the Senate
Twelfth Report of the Library Committee to the Senate
Thirteenth Report of the Library Committee to the Senate
Fourteenth Report of the Library Committee to the Senate
Fifteenth Report of the Library Committee to the Senate
Sixteenth Report of the Library Committee to the Senate
Seventeenth Report of the Library Committee to the Senate
Eighteenth Report of the Library Committee to the Senate
Nineteenth Report of the Library Committee to the Senate
Twentieth Report of the Library Committee to the Senate
Twenty-first Report of the Library Committee to the Senate
Twenty-second Report of the Library Committee to the Senate
Twenty-third Report on the University Library to the Senate
Report of the University Librarian to the Senate
The Report of the University Librarian to the Senate
The Report of the University Librarian to Senate
Annual Report of the University Librarian to the Senate of the University of British Columbia
The Report of the University Librarian to the Senate of the University of British Columbia
The Report of the University Librarian to the Senate of the University
Report of the University Librarian to the Senate","type":"literal","lang":"en"}],"http:\/\/www.europeana.eu\/schemas\/edm\/hasType":[{"value":"Periodicals","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/terms\/spatial":[{"value":"Vancouver (B.C.)","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/terms\/identifier":[{"value":"Z736.B74 A4","type":"literal","lang":"en"},{"value":"Z736_B74_A4_1986","type":"literal","lang":"en"}],"http:\/\/www.europeana.eu\/schemas\/edm\/isShownAt":[{"value":"10.14288\/1.0115272","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/terms\/language":[{"value":"English","type":"literal","lang":"en"}],"http:\/\/www.europeana.eu\/schemas\/edm\/provider":[{"value":"Vancouver : University of British Columbia Library","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/terms\/publisher":[{"value":"[Vancouver : The University of British Columbia Library]","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/terms\/rights":[{"value":"Images provided for research and reference use only. Permission to publish, copy, or otherwise use these images must be obtained from University of British Columbia Library: http:\/\/www.library.ubc.ca\/","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/terms\/source":[{"value":"Original Format: University of British Columbia. Archives","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/terms\/subject":[{"value":"University of British Columbia. Library","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/terms\/title":[{"value":"Report of the University Librarian to the Senate of the University of British Columbia","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/terms\/type":[{"value":"Text","type":"literal","lang":"en"}],"http:\/\/purl.org\/dc\/terms\/description":[{"value":"","type":"literal","lang":"en"}]}}