UBC LIBRARY NEWS new series no. 38/ november 1994 UBCLIB - More Than Just a Library Catalogue The Library has added many new features to UBCLIB, the Library's online catalogue. Now, as well as the Library's collections, UBCLIB gives direct access to many commercial databases and services and to campus and world-wide information sources available on the Internet. Other features include self-service renewals, document delivery (both local and commercial), printing and downloading, and an online suggestion box. You can search UBCLIB from terminals in all library locations and by remote access from your home or office computer. There are numerous guides to UBCLIB available at Library reference areas. See pages 3, 4 and 5 for more articles about new UBCLIB features. Campus & Library information , Indexes & Abstracts Provincial union lists of journals, newspapers, videos, archives \ Global resources via Internet View UBC Online catalogues SFU, UVIC, VPL.etc. UBC Library holdings (1976-) IUr3CUr3 American Heritage ^vv Dictionary Message from the University Librarian Like all other academic and administrative units on campus, the Library undergoes a review every five to seven years. The Library is now preparing for a review. The review process has two major steps: a self-study and an external review. The self-study, now underway, includes updating the Library's Strategic Plan and Automation Plan, identifying major accomplishments since the last review in 1955, updating the list of environmental factors affecting Library operations and services, surveying Library staff and users, and proposing major Library initiatives for the next two to five years. As part of surveying our users, selected faculty members and students will participate in focus group discussions. These discussions are designed to provide the Library with feedback on existing Library services and resources, user expectations, and suggestions for future priorities and Initiatives. Members of the Library External Review Committee will be appointed by the University Administration in the next few months. The final Report should be completed in 1995. Also in this issue— Serials costs still rising 2 More databases purchased 2 Library awarded SSHRC grant 2 Science & eng. journals anchored 2 Ground breaking for Phase 1 3 New library for Education 3 UBC Library on Gopher & WWW 3 UBCLIB has a new look 4 Passwords on UBCLIB 4 Introducing LIFE and more 4 We'll deliver articles to your office 5 Article alert via e-mail 5 Recent acquisitions in Spec. Coll 6 Archival guides & projects 6 Spinning your way: New CD-ROMs 7 Conference features electronics 7 Networked access to IEEE/IEE 7 We want to hear from you 8 Bravo Tom 8 Around the libraries People 8 Serials Costs Still Rising Serials costs for 1993/94 went up by 10.2% or $450,000 over the previous fiscal year. Increases varied by subject area, ranging from 7 - 8% for law, humanities and social sciences to 11 -12% for the sciences. To accommodate the rise in cost and to protect the budget for monographs, the Library had to cut its serials collection by 1,598 titles in June 1994, approximately 10% of the collection. In early 1994, faculty and librarians together determined the serial titles to cancel. The final list of cancelled titles can be consulted at Woodward Library and at two locations in Main Library: Humanities and Social Sciences Division and Science and Engineering Division. This year's cancellation was more than twice as large as each of those for the previous two years. Identifying titles to cancel is becoming increasingly difficult. Librarians have been greatly assisted by faculty members and committees such as the Senate Library Committee and the various library advisory committees. An even more substantial increase in serials costs is predicted for 1994/95 due to our weak Canadian currency. An exact serials cancellation target will not be known until the end of the 1994/95 fiscal year, but will likely be in the range of $400,000 to $600,000. Librarians and faculty are predicting that the next round will reach into high use titles important to a research collection. Faculty participation in these difficult decisions is crucial. Janice Kreider Coordinator of Collections More CD-ROM and Online Databases Purchased The 1993/94 increase in the collections budget of $500,000 for electronic materials and Netinfo allowed the Library to purchase numerous CD-ROM and online databases. Using funds from the electronic materials budget, the Library is starting to replace printed indexes and abstracts with their electronic equivalents. This frees up thousands of dollars in the serials budget, thereby sparing many journals from cancellation. There will be an additional increase in funding for electronic materials in 1994/95. The Library is purchasing all seven editions of Current Contents in electronic format and is considering several other interdisciplinary and discipline- specific publications for access via UBCLIB. Library Awarded $26,000 SSHRC Grant The Library has been awarded $26,000 from the Social Sciences and Humanities Research Council to strengthen our research collection on women in the nineteenth century. The acquisition programme centres on the condition of women in nineteenth century Britain, as reflected in their fiction, poetry, diaries, and autobiographical writings. A secondary theme focuses on women and literature, covering both the literary aspects of feminist criticism and autobiography as a literary genre. Specific acquisitions include microfilm of the Papers of Harriet Martineau (1802-1876) from Birmingham University; the Diaries and Letters of Arthur J. Munby (1828- 1910) and Hannah Culwick (1833-1909) from Trinity College, Cambridge; and the Collected Writings of Geraldine Jewsbury (1812-1880). These acquisitions will be of interest to a wide range of researchers at UBC and neighbouring institutions, and will complement and strengthen our existing holdings in the nineteenth century — notably, the Colbeck Collection, our extensive manuscript archives of the Rossetti family, and the Arkley Collection of Children's Literature, as well as our excellent holdings in nineteenth- century periodicals and microforms. Jenny Forbes English Language Bibliographer Science & Engineering Journals Anchored The Main Library no longer circulates science & engineering journals. The main reason for anchoring the journals is to improve availability for UBC faculty and students. As well, the Library has entered into agreements with other libraries to deliver copies of articles quickly in return for reciprocal services. Our journals must be available to support these agreements. Journals were anchored in the Life Sciences libraries last year. For more information, please contact Bonita Stableford, Head of the Science & Engineering Division, Main Library at 822-3826 or e-mail: bstford@unixg.ubc.ca. Ground Breaking Ceremony for Walter C. Koerner Library Sunshine and speeches marked the long- awaited ground breaking ceremony for Phase I of the new Walter C. Koerner Library on October 15th. Designed by Aitken Wreglesworth Associates in association with Arthur Erickson, Phase I will be built on the west side of the Sedgewick Undergraduate Library. The 17,000-square-metre structure will have five storeys above Main Mall and two below, connecting to Sedgewick Library. The new and renovated space will become a humanities and social sciences library, merging the services and collections of Sedgewick Library, Humanities and Social Sciences Division, Government Publications and Mcroforms Division, and the Data Library. At least two more phases are planned for the Koerner Library. Preliminary planning is underway for the much larger Phase II. Phase I is expected to cost $24 million. Construction should begin in early 1995. The Honourable Darlene Marzari, Mr. Michael Koerner, Dr. Koerner''s son, and President David Strangway break ground for Phase I of the new Koerner Library. A New Library for Education The new Education Library is now open. Come and have a look. Thanks to the leadership of Dean Nancy Sheehan, the improved library space was built using funds from the World War II Hut Demolition project. The Library, designed by Joost-Bakker, occupies two floors of a new building to the west of the Scarf e building. The new space allows the Education Library to centralize most of the education collection. Education journals, reference works, monographs and juvenile materials are being transferred from Main Library. The ERIC microfiche are now located in the new Library along with the ONTER1S (Ontario Education Research Information Service) documents and the Canadian Curriculum Guides on Microfiche. A conference room will serve as a centre for library instruction and for teacher education seminars and meetings. UBC Library Now Available on Gopher and World Wide Web It's midnight! You're taking the 5 am flight to Toronto. You suddenly remember you have several library books due the next day. You know you can renew books online but can't remember how. Don't panic. Find out by connecting to View UBC, UBC's campus-wide information system, via UBCLIB (use your modem to dial 822-9600). At UBCLIB's Main Menu, select GOP, then item 7 (The Library). Here you will find UBC Library guides, hours, news items, full-text electronic publications, links to global resources on the Internet and more. To find a specific publication quickly, use the keyword search feature (item 14). For example, search the word renew to find the guide How to Renew a Book Online. While you are in the Library Gopher, try browsing some of the other menu items. There are pointers to subject- specific Internet resources, library catalogues from around the world, full-text guides to the Internet, electronic journals and books, and other Gopher and World Wide Web sites. If you have a Web browser such as Mosaic, you can also find the Library on the World Wide Web. The address or Uniform Resource Locator (URL) for the UBC Library Home Page is http://unixg.ubc.ca:7001. The project to add information about the Library and other information sources on the Internet is ongoing. Please send your suggestions for additions to the Library Gopher/Web to Brenda Peterson (e-mail: brendap@unixg.ubc.ca). UBCLIB has a New Look UBCLIB, the Library's online catalogue/information system, was upgraded this summer. The Main Menu has been completely reorganized. New features include: ♦ direct access to periodical indexes mounted at SFU Library (UBC Library shares the license) ♦ the Additional Files have been divided into INB Indexes: Business, Psychology, Education and INS Indexes: Sciences, Humanities, Social Sciences ♦ a new menu choice, BCS, containing lists of serials, newspapers, videos, and archival holdings in selected British Columbia libraries and archives Guides to UBCLIB are available at all library locations. Or check online via View UBC. Select GOP at the UBCLIB Main Menu, then item 7 (The Library), then item 3 (How to Use UBCLIB). r LIB INF UNIVERSITY OF BRITISH COLUMBIA LIBRARY UBCLIB Main Menu UBC LIBRARY books, serials, a/v. bibliographies Information about UBC Library & UBCLIB ver 4.1 BCS BC serials, a/v. archives INB INS GAT GOP PAS Indexes: Business. Psychology. Education Indexes: Sciences. Humanities, Social Sciences Gateway: more indexes, libraries & delivery services Gopher to View UBC: campus information & Internet resources Password change COMmand mode SUGgestions STOP V Enter your choice: J Passwords on UBCLIB In September, the Library implemented password control on UBCLIB, the Library's online catalogue/information system. When you sign on to UBCLIB via remote access, you are prompted for your Library id (ten-digit number on the front of your Library card) and password. Your initial password is the barcode number on the back of your Library card. It's possible to change your password, using the Password Change function on the UBCLIB Main Menu. You are also prompted for your password when you use some of the circulation functions (self-service renewals, etc.) and document delivery. The Library introduced passwords to provide security and to protect your privacy. If you have questions about passwords or need assistance, please ask at the Main Library Circulation Desk. Introducing LIFE and more Three more periodical indexes and the Vancouver Regional FreeNet are now available through UBCLIB. Anthropological Literature (1984 -) Indexes over 800 scholarly journals and 200 monographic series in all areas of anthropology. Other related subject areas include archaeology, linguistics and music. It contains over 83,000 citations in various languages and is updated quarterly. To access this index, enter GAT at the UBCLIB Main Menu, then enter ARL. Avery Index to Architectural Periodicals (1983 -) Indexes over 1000 architectural journals received at Columbia University's Avery Architectural & Fine Arts Library. Subjects include architectural history and design, archaeology, interior design, landscape architecture, historic preservation, and urban affairs in a variety of languages. To access this index, enter GAT at the UBCLIB Main Menu, then enter AVE. LIFE (Expanded Life Sciences Collection with Marine Biology & Bioengineering) (1984 -) Indexes 1,033 primary sources and 5,800 secondary sources, including reports, books, and conference proceedings in the medical (non-clinical) and biological sciences. Approximately 120,000 records are added annually and the total database contains over 1.4 million records. To access LIFE enter INS at the UBCLIB Main Menu, then enter LIF. Vancouver Regional FreeNet The Vancouver Regional FreeNet is a community-based service. Its information files are created and maintained by community organizations in the Lower Mainland. To access the FreeNet, enter GAT at the UBCLIB Main Menu, then enter VRF. We'll Deliver Articles to Your Office Need more time for reading? Had your fill of photocopying? You can now have books, articles, microforms, and other UBC Library materials retrieved from the stacks and either held for pickup at the library location of your choice or sent to you via fax or campus mail. This new fee-based service is available to all UBC faculty, staff, and students who have valid library cards. ♦ Requests received by 1:00 pm are processed by 1:00 pm the next day, Monday to Friday. ♦ Delivery by fax takes 24 hours. ♦ Delivery by campus mail takes 2 to 3 days. ♦ Items requested for pick-up are normally available within 24 hours and are held for you for 3 days. It's easy to request materials. You can order material for pick-up or delivery through UBCLIB, the Library's online catalogue. UBCLIB is available from terminals in the Library or via remote access. Look up the book or journal you want on UBCLIB, enter req and then follow the instructions on the screen to order it. You can also fax requests to the Library using Document Delivery Request Forms, available at all Library service desks. For more detailed information about ordering materials, ask at any Library service desk or call 822-2519. Or consult the publication How to Use Document Delivery. How much do requests cost? PICK-UP SERVICE Book retrieval from stacks for pick-up Articles (up to 30 pages) photocopied for pick-up *You will be charged for items ordered, but not picked up. DELIVERY SERVICE Book retrieval & delivery on campus Articles (up to 30 pages) photocopied & delivered by fax or campus mail $3/item* $5 /article* $5 /item $6/article Payment is made by cash or cheque, or you can be billed later. Article Alert via E-Mail Don't have time to browse current journals? Try REVEAL, an exciting new service available from Uncover. Uncover is a commercial index and document delivery service indexing more than 15,000 journals in a variety of disciplines. Uncover has been available through Gateway on UBCLIB since 1993. Faculty, staff, and students with e-mail addresses can now subscribe to REVEAL, a free table-of-contents service. It's easy to subscribe Go to Uncover through Gateway on UBCLIB's Main Menu. Create a user profile. Look up each journal title you are interested in. Then choose REVEAL. You can attach up to 100 journal titles to your profile. When the next issue of any of your titles is entered into Uncover, the table of contents is automatically e-mailed to you. There is no fee for this service. Full-text is an option If you wish, the full-text of most articles can be faxed from Uncover for the displayed fee. Or check the Serials file on UBCLIB to see if the Library has the journal. Instead of going to the Library to read it, you can order a copy to be mailed or faxed to you for a fee, via the Library's Document Delivery Service. For more information about Uncover, REVEAL or document delivery, ask a librarian. You can also access documentation about REVEAL on View UBC. From the UBCLIB Main Menu, choose GOP, then item 7 (The Library), then item 5 (What's new). Julie Stevens Coordinator, Undergraduate Library Services We Want to Hear from You In order to encourage communication between faculty members and the Library, there is a liaison librarian for each academic department or programme. Liaison librarians have subject expertise and familiarity with information resources, both electronic and print. Liaison librarians provide: ♦ class instruction on research methods, using electronic and print materials ♦ information about the Library's collection policies ♦ personal consultation on information resources, including those on the Internet, which support your teaching and research Liaison librarians would like to hear from you about: ♦ teaching and research priorities, including new courses ♦ suggestions for new acquisitions ♦ your needs for library resources and services ♦ departmental meetings The publication Guide to Library Contacts lists librarians' e-mail addresses and telephone numbers. The Guide is on View UBC - choose GOP via UBCLIB, then item 7 (The Library), item 2 (About the Library), and item 8 (Reference librarians). Or telephone the appropriate Library branch or division. WvRvrt S#" Bravo Tom! In May, Tom Shorthouse, Head of Law Library, was awarded the U.B.C. President's Service Award for Excellence. The Faculty of Law nominated Tom for his long-term dedication and willingness to go beyond the call of duty. In addition, the Canadian Association of Law Libraries recognized Tom for his influential and intelligent contribution to Canadian law librarianship by awarding him the Carswell/Sweet & Maxwell Exchange. The holder of the Exchange is the official representative from Canada at the Meeting of the British and Irish Association of Law Librarians. For 28 years the Library has enjoyed Tom's straighforward manner, genuine kindness and lively wit. We are very pleased to see him honoured. AROUND THE LIBRARIES People Two long-time librarians retired from the Library at the end of June. Graham Elliston was first hired in 1961 as a Catalogue Librarian and was appointed Head of the Gifts & Exchanges Division in 1973 ... Helen Mayoh started working as a Science Reference Librarian in 1975 and continued in this position until her retirement. Patrick Dunn has been appointed Acting Head of the Interlibrary Loan Division for a two-year period ... Margaret Friesen has been seconded for the period July 1, 1994 to June 30, 1996 to work as the Collections Reorganization Project Coordinator and Staff Development and Training Coordinator... Kathryn Hornby has a temporary appointment in the Woodward Biomedical Library as a Reference Librarian ... Kevin Lindstrom has been appointed Reference and Outreach Librarian in the Science & Engineering Division, Main Library ... Barbara Trip, Librarian for the Vancouver General Hospital School of Nursing, is now working out of the UBC Biomedical Branch Library at Vancouver Hospital and Health Sciences Centre. Editor: Brenda Peterson Design: Merry Meredith Basil Stuart-Stubbs c/o Brenda Peterson Sedgewick Library University of British Columbia Library issn 0382-0661 printed on recycled paper