7009. Wednesday, April 19, 1978. The Eighth regular meeting of the Senate of The University of British Columbia for the Session 1977-78 was held on Wednesday, April 19, 1978 at 8.00 p.m. in the Board and Senate Room. Present: President D. T. Kenny (Chairman), Ms. K. Andrew, Dean J. H. M. Andrews, Mr. B. Armstrong, Mr. J. B. Barnett, Mr. W. H. Birmingham, Mrs. M. F. Bishop, Dr. E. V. Bohn, Dr. C. B. Bourne, Miss M. F. Boyle, Dr. K. T. Brearley, Mr. D. A. Coulson, Dr. J. G. Cragg, Mr. C. K. Cramer, Dr. J. Dahlie, Mrs. E. L. Daniells, Dr. J. D. Dennison, Dr. A. J. Elder, Dr. C. V. Finnegan, Mrs. E. D. Fulton, Dean J. A. F. Gardner, Mr. R. H. Goodwin, Ms. P. Gouldstone, Dr. A. G. Hannam, Dr. T. D. Heaver, Dr. F. R. C. Johnstone, Dr. L. D. Jones, Dr. W. M. Keenlyside, Dean W. D. Kitts, Dr. H. C. Knutson, Dean P. A. Larkin, Dr. J. R. Ledsome, Dean K. M. Lysyk, Dr. D. J. MacDougall, Mr. J. M. Maclntyre, Ms. C. E. McAndrew, Dr. C. A. McDowell, Dr. J. H. McNeill, Mr. J. F. McWilliams, Mr. C. Niwinski, Dr. R. A. Nodwell, Dean B. E. Riedel, Dr. V. C. Runeckles, Dr. S. O. Russell, Mr. M. M. Ryan, Dr. R. F. Scagel, Dr. G. G. E. Scudder, Dr. M. Shaw, Dr. J. G. Silver, Dr. R. H. T. Smith, Dr. G. J. Spitler, Mr. B. Stuart-Stubbs, Mr. K. Suleman, Mr. G. A. Thorn, Mr. L. Valg, Dean G. M. Volkoff, Mrs. J. C. Wallace, Miss C. L. V. Warren, Mr. E. Warren, Dean W. A. Webber, Dean R. M. Will, Dr. M. D. Willman, Dr. J. L. Wisenthal, Acting Dean D. J. Yeo. Observer: Ms. J. Walker Messages of regret for their inability to attend were received from Chancellor D. F. Miller, Dr. C. E. Armerding, Mr. W. G. Burch, Rev. P. C. Burns, Dean W. D. Finn, Dean P. A. Lusztig, Rev. J. P. Martin, Mr. R. K. Miller, Miss M. J. Nelson, Dr. J. F. Richards, Dr. J. K. Stager, Dr. O. Sziklai. Senate membership The Chairman welcomed the new members of Senate. Dr. McDowell drew the Chairman's attention to the February 1974 report of the Committee on the Role and Organization of Senate in which it was recommended that the Chairman of Senate be requested to provide some opportunity for members of Senate to meet each other and talk informally, preferably at least once a year but certainly near the beginning of the term of a new Senate. The Chairman stated that he would take the matter under consideration. Minutes of the previous meeting Since the minutes had been circulated at the meeting it was suggested that they be approved on the understanding that amendments could be made at the next meeting. 7010. Wednesday, April 19, 1978. Minutes of the previous meeting (continued) Dr. Wisenthal ) That the minutes of the Seventh regular meeting Dr. Keenlyside ) of Senate for the Session 1977-78, having been circulated be taken as read and adopted. Carried Business arising from the Minutes Training programs for Teaching Assistants Notice of motion had been given at the previous meeting. Mr. Armstrong ) Whereas teaching appointees with no teaching Mr. Warren ) experience can be greatly aided by early instruction in the art, be it resolved that each Department shall prepare a departmental training program appropriate to the teaching expected of the appointee. In reply to a query Mr. Armstrong confirmed that the motion referred to Teaching Assistants. Some members felt that it would not be too difficult to implement modest training programs although concern was expressed about the timing of such programs and the extra burden it could impose on teaching assistants. Following a brief discussion the motion was put and carried. Government funding Notice of motion had been given at the previous meeting. The Chairman informed Senate that the wording of the motion had been changed since the previous meeting and that on this occasion he had agreed to accept the change. Mr. Armstrong ) Government policies are having severe Mr. Warren ) repercussions on all academic activities at U.B.C. Academic standards are being undermined because of the lack of adequate financial support during the past few years. These matters are of paramount concern to us and, in particular, we feel that it is essential that the University Library maintain a high standard of excellence. Be it resolved, therefore, that a letter incorporating these concerns be sent to The Universities Council of British Columbia and to the Minister of Education. 7011. Wednesday, April 19, 1978. Business arising from the Minutes Government funding (continued) During the following discussion it was pointed out that many parts of the University were suffering from a lack of funding and therefore specific reference to the Library was unnecessary. Dean Larkin pointed out that the Library not only served the campus but was increasingly being used as a centre for resources in a province-wide network and that it was indeed timely to draw attention to the needs of the library. The motion was put and carried. From the Board of Governors Notification of approval in principle of Senate recommendations - subject, where applicable, to the proviso that none of the programs be implemented without formal reference to the President and the formal agreement of the President; and that the Deans and Heads concerned with new programs be asked to indicate the space requirements, if any, of such new programs. New courses and course changes recommended by the Faculty of Education. (P.7008) Committee on Prizes, Scholarships and Bursaries Dean Volkoff ) That the new awards listed in the Appendix be Dean Gardner ) accepted subject to the approval of the Board of Governors, and that letters of thanks be sent to the donors. Carried Report of the Senate Admissions Committee on Guided Independent Study Dr. Finnegan presented the report. It was explained that at its meeting of December 14, 1977 Senate requested the Senate Admissions Committee to review the existing regulation which restricts to 15 units the credit which a student may obtain from Independent Study courses to be applied toward a degree from this University, and that in conducting this review the committee consult the Faculties, and that the Committee report to Senate, recommending whether the existing regulation should be retained, modified or abolished. Dr. Finnegan explained that following consultation with the Faculties the existing statement in the Calendar concerning Guided Independent Study had been modified slightly to indicate that it was possible that a number of units of independent study may be applied against a degree program. The number of units had not been specified but it was felt that in general a student would not be able to complete more than one-third of a degree program through such study. 7012. Wednesday, April 19, 1978. Report of the Senate Admissions Committee on Guided Independent Study (continued) The following statement for inclusion in the 1979/80 Calendar had been circulated:- "Full university degree credit may be obtained in a number of fields by guided independent study courses and other forms of independent study. An upper limit in terms of units or courses of independent study has not been established. In general, a student is not likely to be able to complete more than one-third of a degree program through such study though the precise number of independent study units which may be applied to a degree program will be determined by the specific requirements of the several faculties. Students are advised to enquire at the office of the Dean of the appropriate Faculty before undertaking an extensive program of independent study. Credit will only be granted for Education courses to students who are registered in the Faculty of Education, hold a Teacher's Certificate or have written permission from the Dean. Final examinations in guided independent study courses may be written in April, August or December. Standards in the final examinations will be the same as those for resident students. Students who fail in the final examination and the supplemental in any one guided independent study course will not be permitted to register again for that course. Winter session students may take a credit guided independent study course during the summer months providing they have the approval of their Faculty Adviser, the instructor who marks the course and the Registrar. Two guided independent study courses for social workers are offered by the Centre for Continuing Education in cooperation with the B. C. Association of Social Workers. These courses are recognized by the Board of Registration for credit toward registration under the B. C. Social Workers' Registration Act, but U.B.C. degree credit is not granted." Dr. Finnegan ) That the proposed statement on Guided Independent Mr. Warren ) Study be approved for inclusion in the 1979/80 Calendar. Carried Faculty of Commerce and Business Administration - restriction of enrolment Dr. Finnegan stated that the committee recommended approval of the annual request of the Faculty of Commerce and Business Administration that undergraduate enrolment be restricted. Dr. Finnegan ) That registration in the First Year of the Faculty of Dr. Heaver ) Commerce and Business Administration be restricted to 510 students and that registration in the Second Year be restricted to 480 students. After considerable discussion the motion was put and carried. 7013. Wednesday, April 19, 1978. The President's Report 1976-77 The report was circulated for information. Attention was drawn to the fact that the University Bookstore had not been mentioned in the report. In reply to a query the Chairman reported that the Administration and the Director of the Bookstore were pursuing ways in which to finance the building of a new Bookstore. He stated that the building needs of the Bookstore had not been included in the report of the committee on Academic Building Needs which had recommended building priorities for the next five years and therefore other methods of funding would have to be looked at. The Chairman assured senators that it was not intended that the price of text books would be raised. Other business Election of Senate Nominating Committee In accordance with procedures adopted by Senate for the establishment of the Nominating Committee a notice had been circulated requesting nominations for ten members to serve on the Senate Nominating Committee, i.e. two student senators, two convocation senators and six members of Senate who are not student senators or convocation senators. Senate was informed that no nominations had been received for the two student positions. It was agreed that on this occasion nominations from the floor would be accepted. Mr. Armstrong ) That Mr. Eric Warren be nominated to serve as a Mr. Niwinski ) student representative on the Senate Nominating Committee. Carried Mr. Warren ) Mr. Niwinski ) Dr. Shaw ) Dean Gardner ) That Mr. Bruce Armstrong be nominated to serve as a student representative on the Senate Nominating Committee. That nominations be closed. Carried Carried Late Submissions Dr. Runeckles ) Dr. Finnegan ) That Senate authorize the Curriculum Committee and/or the Admissions Committee to act on behalf of Senate upon recommendations of the Faculties or Schools which seek implementation in September that due to extenuating circumstances may not be submitted in time for consideration of the May meeting of Senate. 7014. Wednesday, April 19, 1978. Other business Late Submissions (continued) It was confirmed that any proposal acted upon by either committee would come before Senate at its meeting of September 13, 1978 for ratification. The motion was put and carried. Coat hooks The Chairman agreed to look into the question of installing coat hooks outside the Board and Senate Room. Immigration regulations In reply to a query the Chairman stated that discussions were still taking place with Immigration officials and that it was his understanding that all Teaching Assistant positions would have to be posted in a Manpower Office located on campus for a period of two weeks. Student loans The Chairman drew Senate's attention to an unfair newspaper report which stated that 55,000 students did not repay their loans. He informed Senate that he had written to the Secretary of State asking for specific information and asking for cooperation in correcting the unfair impression created by the report of students across Canada. The meeting adjourned at 9.15 p.m. The next regular meeting will be held on Wednesday, May 24, 1978. Secretary Confirmed, Chairman 7015. Wednesday, April 19, 1978. APPENDIX New Awards Recommended to Senate The Burnaby Public Library Board Book Prize - A book prize in the amount of $50 has been made available by the Board of the Burnaby Public Library to a student who demonstrates outstanding aptitudes in the field of public librarianship. The award will be made on the recommendation of the School of Librarianship. The John Arthur Davis Bursary - This bursary is donated by the Vernon Bar Association in recognition of the dedication of John Arthur "Jack" Davis to the pursuit of justice in the field of Criminal law. The bursary is to be awarded to a deserving student enrolled in the Faculty of Law, who shows excellence in the study of Criminal law with preference to be given to a student from the Okanagan Valley. The Paul E. Murphy Bursary Fund - Bursaries in the amount of $17,000 per annum have been made available by the late Paul E. Murphy. In providing this bequest, the donor expressed the hope that those who benefit from the fund would, if and when circumstances permit, contribute to the perpetuation of it. The Lome Dawson Sims Bursary Fund - Bursaries in the amount of approximately $ 1,800 per annum have been provided by the late Lome Dawson Sims. In providing this bequest, the donor expressed the hope that those who benefit from the fund would, if and when circumstances permit, contribute to the perpetuation of it. The Vancouver City Savings Credit Union Bursaries - Three bursaries of $500 each, the gift of the Vancouver City Savings Credit Union, will be awarded to students demonstrating financial need. The Worthington Memorial Bursary Fund - Bursaries in the amount of approximately $3,600 per annum have been made available by the late George H. Worthington in memory of his sons Lieutenant-Colonel Donald Grant Worthington and Major John Robert Worthington. In providing this bequest, the donor expressed the hope that those who benefit from the fund would, if and when circumstances permit, contribute to the perpetuation of it.