157. Wednesday, October 21st, 1931 The first regular meeting of the Senate of The University of British Columbia for the session 1931-32 was held on Wednesday, October 21st, 1931, at 8:00 p.m., in the Board Room. Present: President L. S. Klinck (in the Chair), Dean F. M. Clement, Dean R. W. Brock, Dean D. Buchanan, Mr. E. A. Lloyd, Dr. G. G. Moe, Mr. J. M. Turnbull, Mr. H. F. Angus, Dr. A. H. Hutchinson, Dr. F. P. Patterson, Mr. E. C. Hayward, Mr. G. W. Clark, Rev. Dr. J. G. Brown, Rev. Dr. W. H. Vance, Mr. Sherwood Lett, Mr. H. T. Logan, Rev. Canon A. H. Sovereign, Dr. Evlyn F. Farris, Mrs. Beatrice Wood, Dr. C. Killam, Miss A. B. Jamieson, Mr. Sydney Anderson and Mr. Lyle A. Atkinson. An expression of regret was received from Mr. J. N. Harvey at his inability to attend the meeting. Dr. Killam ) Mr. Anderson ) That the minutes of the fifth regular meeting of August 28th be taken as read, and adopted. Carri ed Appointment of Committee on Calendar Mr. Logan ) Dr. Hutchinson) That the matter be left to the Chai r. Carried j Appointment of representative on Committee on Management of Gymnasium Dr. Vance ) Mr. Hayward) That the action of the President in appointing Mr. Lord be confirmed. Carried From the Faculties Report on Supplemental Examinations, Special Examinations and Re-readings Presented for the information of Senate. 158. Wednesday, October 21st, 1931 Candidates for Degrees, Autumn Congregation A report was received in reference to students who, since the Congregation of May 7th, 1931, had completed courses for a degree or diploma. Faculty of Arts and Science Dean Buchanan ) Dr. Hutchinson) That the report as submitted by the Faculty of Arts and Science for the conferring of degrees be approved by Senate. Carried Faoulty of Applied Science Dean Brock ) Mr. Turnbull ) That Senate confer the degrees as recommended by Faculty. Carried Faculty of Arts and Science Dean Buchanan) Mr. Angus ) That approval be given to the recommendation of the Faculty of Arts and Science in regard to the granting of Social Servi ce diplomas. Carried Autumn Awards of Prizes and Scholarships - made by the Chairman of Senate upon the recommendation of the Joint Faculty Committee on Prizes and Scholarships in conformity with the resolution of Senate, December 18th, 1929. (for the information of Senate.) Canadian Club Bursary - $300.00 Robert McKeown (Junior Matriculant), New Westminster $150.00 Millar McGill (Senior Matriculant), King Edward High School $150.00 "1 159. Wednesday, October 21st, 1931 American Women's Club Bursary - $100.00 Marjorie Paterson University Scholarship in Nursing and Health No award, there being no applicant of scholarship standing. David Thorn Bursary $10 0.00 Jack F. Bowen Nominations for Library Committee Faculty of Arts and Science Dr. MacDonald Mr. Soward Dr. Seyer Faculty of Applied Science Mr. Vernon Faculty of Agriculture Dr. Moe Mr. Angus) Dean Brock) That these nominees be appointed. Carried Khaki University Scholarship - A. E. Coles - and LeRoy Memorial Scholarship - H. A. McEwen. The Faculties regret to have to report the death by drowning during the summer of Albert Edward Coles who last spring was awarded a Khaki Scholarship, and also the death since the opening of the term of Horace Austin McEwen, winner of the LeRoy Scholarship. The Faculties recommend,- That the Khaki Scholarship held by the late A. E. Coles, the son of a deceased soldier, be paid to his estate, or should 160. Wednesday, October 21st, 1931 that be found impossible, it be transferred to his sister, Eleanor Ruth Coles, contingent upon her return to the University. That the LeRoy Scholarship held by the late H. A. McEwen, a returned soldier, be paid to his estate. Dean Clement) Mr. Lett ) That these two cases be considered separately. ^ Carried A. E. Coles Mr. Angus ) Canon Sovereign) That the money set free by the lapse of the Khaki University Scholarship be made available to the sister of Mr. Coles, Eleanor Ruth Coles , in the event of that being a legal action. Carried H. A. McEwen Dean Brock) Mr. Logan ) That the recommendation in reference to the LeRoy Memorial Scholarship as submitted by the Faculties be approved and forwarded to the Board of Governors. Carried Re-award of three Royal Institution Scholarships Eight Royal Institution Scholarships were awarded on the results of the Matriculation Examinations held in June. Of the winners one is attending the University, four ask for a deferment of their Scholarships as they are attending High Schools in their own districts, one states he cannot accept the scholarship, and the remaining two ask for a two-year's postponement without sufficient reason. It is recommended that, failing the fulfilment of the Calendar requirements by the winners, these three scholarships be offered to the 161. Wednesday, October 21st, 1931 matriculants who have made in their respective districts the next highest marks. Canon Sovereign) Mr. Hayward ) That the recommendation of the Faculties be approved. Carried Reform of Matriculation System A report was received from the Faculties in reference to suggested plans for the improvement of the Matriculation Examinati ons. Dr. Brown ) Mr. Clark ) That the Chair be authorized to appoint a committee to consider the report. Carrie d From the Faculty of Arts and Science Offer of Eight Hundred Dollars for Library made by Summer Session Students Aasociation Resolved that a grant of $800.00 (Eight Hundred Dollars) be made by the Summer Session Association to the University Library as a first unit of a fund with which to purchase volumes of standard books which are required, from time to time, for Summer Session and Extra-Sessional Classes, such volumes to be reserved for the use of said classes, during the respective sessions and the preparatory reading for the same . Also be it resolved that books so purchased shall become available for extra-mural work, whenever such work may be included in the programme of the University. Mr. Clark ) Dean Buchanan) That the recommendation be adopted by the Senate. Carried 162. Wednesday, October 21st, 1931 Mr. Clark ) Dean Buchanan) That the Secretary be instructed to express to the Summer Session Students' Association the appreciation of Senate for this generous gift. Carried It was agreed that the report of the Director of the Summer Session which had been mailed to the members of Senate should be presented at the next meeting. Methods Courses for Teachers-in-Training in Biology, Agriculture and Commercial subjects That Methods Courses in High School Biology, Agriculture and Commercial Subjects be approved. Dean Buchanan) Miss Jamieson) That this recommendation be approved and sent to the Board of Governors for consideration. Carried Change in name in Department of Economics, Sociology and Political Science That the name of the Department of Economics, Sociology and Political Science be changed to Economics, Political Science, Commerce and Sociology. Mr. Angus) Dr.Killam) That this recommendation be adopted. Carried Statement re Standing of Students for Governor General's Gold Medal, 1951 The Faculty reports that Shirley May3e was, in May of this year, erroneously placed with Malcolm Hebb at the head of the graduating class in Arts and Science, and that Malcolm Hebb undoubtedly holds that position. 163. Wednesday, October 21st, 1931 These facts are reported to Senate with the regrets and apologies of Faculty. Dr. Killam) Dr. Vance ) That the report from the Faculty be received and filed, that a correction in the award be made accordingly and the medal given to Malcolm H. Hebb. Carrie d Dean Buchanan expressed the appreciation of the Faculty of Arts and Science for the way the report had been received and the matter settled. Mr. Logan) Dr. Vance) That letters be sent by the Secretary of Senate to Miss Shirley Mayse and Mr. Malcolm Hebb, informing them of the mistake and making suitable apologies to Miss Mayse in the name of the University. Carried From the Faculty of Agriculture Substitution of another course for Physics That because of time table difficulties students who have passed Junior Matriculation Physics be excused from Physics 1 or 2 this year, but be required to elect 3 units (in place of Physics 1) from the Second Year electives. Page 281, 1930-31 calendar. Dean Clement) Mr. Lloyd ) That the recommendation be approved. Carried From the Students' Council A request was received from the Students' Council that the Senate appoint two representatives on a joint committee consisting of representatives from the Senate, Faculty and student body to report on the entire system 164. Wednesday, October 21st, 1931 of the administration of student affairs. Mr. Lett ) Miss Jamieson) That this communication be received and that the Chairman of Senate be asked to appoint two members in compliance with the request of the Students' Counci1. Carried Report of Committee on Honorary Degrees The committee of Senate on Honorary Degrees met on October 20th and in addition to a general report of progress, wishes to recommend that the honorary degree of Doctor of Laws be conferred on Mr. Herbert Marier, Canadian Minister to Japan, on the occasion of Mr. Marler's next visit to Canada. Dr. Farris ) Canon Sovereign) That the report be adopted. In amendment: Mr. Lett ) Mr. Hayward) That the report be received and referred to the next regular meeting of Senate. Amendment carried Report of the University Library Committee Mr. Angus stated that there 3hould be added to the list of donations as shown in the Report, files from the Royal Institute of International Affairs and from the Vancouver Branch of the Canadian Institute of International Affairs. Mr. Angus) Dr. Moe ) That the report be received, with this correction. Carried _J 165. Wednesday, October 21st, 1931 Mr. Angus ) Miss Jamieson) That the Senate after considering the report of the Library Committee respectfully urge upon the Board of Governors the importance of making adequate provision in the regular annual appropriation for the Library for the purchase of new books by the teaching and research departments as well as for the commitments, or fixed charges, of the Library for the purchase of periodicals, annuals and continuations. Carried A letter dated September 22nd, and also a copy of a letter of the same date addressed to the Board of Governors from the Corresponding Secretary of the Provincial Parent- Teacher Federation, re the establishment of a Department of Home Economics, were read. The Chairman made a report of progress in regard to a course in Home Economics. Dr. Vance) Mr. Clark) That the communication be filed. Carried From the Faculties Request of Canadian Legion British Empire Service League, re Scholarships for Veterans. Recommendation of the Faculties: That the calendar announcement regarding the two scholarships available for returned soldiers be amended to make these scholarships available for returned soldiers, their dependents and the children of deceased soldiers. Dean Brock ) Canon Sovereign) That the recommendation be approved and referred to the Board of Governors. Carried 166. Wednesday, October 21st, 1931 From the Faculty of Applied Science Change in Course for Fourth Year Forest Engineering Students That, because of a clash with Botany 1, the laboratory period in Civil Engineering 12 be reduced from 4 hours to 2 hours by dropping the Hydraulics laboratory half of the course but continuing the half of the course on problems. Dean Brock stated that a corresponding extension of time would be provided in other courses for these students in Forest Engineering. Dean Brock ) Mr. Turnbull) That this recommendation be adopted. Carrie d Dr. Vance ) Dean Buchanan) That Senate express to Rev. Canon Sovereign, our congratulations on his election to the Bishopric of the Yukon and assure him of our best wishes for his success and happiness in that work. As this resolution was received with spontaneous applause the Chairman declared that it was not necessary to put the motion. He assured Mr. Sovereign of his appreciation of the interest he had always shown in the work of the University and of the value of his services as a member of the University Senate. Other members of Senate spoke in commendation of Mr. Sovereign's work. Mr. Sovereign in a brief reply, stated that it had always been a joy to him to serve the University. 167. ^ Wednesday, October 21st, 1931 Mr. Lett asked that Senate be informed, in writing if possible, of the number of students registered, at the close of registration, in each course, not only the total number but the number from each Faculty taking each course. Dr. Vance a3ked if any report had been submitted on the coordination of the work in Agriculture. The President made a brief report of progress in the matter. A meeting of representatives of the Federal Department of Agriculture, the Provincial Department of Agriculture, the Department of Education and the University of British Columbia, called by the Honourable the Minister of Education, had been held. Following the discussion at this conference it was left with the Honourable the Minister of Education and the Deputy Minister of Agriculture to draft a tentative agreement. That agreement was drafted and sent to all representatives several weeks ago. At the request of the Minister, any changes in the wording of the tentative draft will be forwarded to him, and the final draft will be issued by him. It will come to Senate in its final form. Re: Alice Neill This name had not come before the Faculty of Arts and Science because the thesis for the M.A. degree was not finished. Dean Buchanan stated that he had been informed by Mr. Angus that he was of the opinion that the 168. "1 Wednesday, October 21st, 1931 candidate has now completed the work for the Master's degree. Dean Buchanan) Mr. Angus ) That this matter be left in the hands of the Chairman of Senate, the Registrar and the Dean of the Faculty of Arts and Science and that if she has completed the work for the Master's degree, her name be included with the list already passed. Carried Mr. G. W. Clark drew the attention of Senate to the fact that Geography which he understood had been approved by Senate as a Matriculation option was not included in the Matriculation Requirements of the University for June,1932. Dr. Vance ) Dean Buchanan) That the Chair appoint a small committee to look into this matter- that if Geography has been approved as a subject for Matriculation a circular letter be sent out to the schools explaining the situation; the committee to report to the Registrar. Carried Mr. Logan ) Mr. Turnbull) That we adjourn. Carried &JwA*s "J Secre tary AQ- / Chai rman