8367. March 20, 1985 The Sixth Regular Meeting of the Senate of The University of British Columbia for the Session 1984-85 was held on Wednesday, March 20, 1985 at 8.00 p.m. in Room 102, George F. Curtis Building. Present: President pro tern. R. H. T. Smith (Chairman), Chancellor R. W. Wyman, Acting Vice-President D. R. Birch, Dr. C. E. Armerding, Dr. E. G. Auld, Dr. T. M. Ballard, Mr. D. W. Barron, Mrs. H. M. Belkin, Mr. J. Blom, Dr. T. H. Brown, Dr. N. R. Bulley, Rev. P. C. Burns, Dean P. T. Burns, Mr. G. D. Burnyeat, Miss E. T. Busza, Miss B. C Chant, Miss D. J. Chow, Mr. A. L. Clarke, Dr. T. S. Cook, Ms. L. M. Copeland, Dr. j. D. Dennison, Dr. A. J. Elder, Dr. J. A. S. Evans, Dean C V. Finnegan, Mr. R. M. Finnigan, Mr. H. J. Franklin, Mrs. E. D. Fulton, Dr. J. Gaskell, Dr. J. H. V. Gilbert, Mr. G. C. P. Gray, Dr. M. A. Hickling, Dr. K. J. Holsti, Mrs. C.J.R. Jillings, Mrs. D. Jones, Dr. R. F. Kelly, Mr. P. M.Kendall, Dean R. W. Kennedy, Dr. J. P. Kimmins, Mr. S. King, Mr. J. Kulich, Dr. D. S. Lirenman, Dean P. A. Lusztig, Mrs. A. Macdonald, Mr. B. Mah, Acting Dean B. E. March, Dr. H. J. Matheson, Mr. J. M. McConville, Mr. D. Mclnnes, Acting Dean T. D. McKie, Mr. M. G. McMillan, Dean J. H. McNeill, Dr. A. G. Mitchell, Mr. A. J. Pearson, Mr. P. J. Penner, Dr. D. F. Robitaille, Mr. J. M. Rutherford, Dr. G. G. E. Scudder, Mr. J. A. Smitton, Dr. L. de Sobrino, Dr. R. A. Spencer, Dr. J. K. Stager, Dr. J. R. Stein, Dr. R. Stewart, Dean P. Suedfeld, Mr. M. Sugimoto, Dr. P. R.Tennant, Dr. R. C Thompson, Dr. A. Van Seters, Dr. J. Vanderstoep, Dean W. A. Webber, Dean L. M. Wedepohl, Dr. L. S. Weiler, Dean R. M. Will, Dr. D. LL. Williams, Miss L. A. Williams, Dr. J. L. Wisenthal, Miss N. E. Woo, Mr. R. A. Yaworsky, Acting Dean D. J. Yeo. Messages of regret for their inability to attend were received from Dr. D. Donaldson, Dr. B. C McBride, Mr. S. R. Pearce, Mrs. G. E. Plant, Dr. E. S. Schwartz. Senate membership Alan G. Mitchell replaces J. H. McNeill as Faculty of Pharmaceutical Sciences representative Dr. D. R. Birch, Acting Vice-President, Academic Dr. T. D. McKie, Acting Dean, Faculty of Education Petitions 1. The Secretary read to Senate the following petition organized and presented by Students for a Democratic University: "To the UBC Senate and Board of Governors, the undersigned hereby request: 8368. March 20, 1985 Petitions (continued) "(1) the elimination of the policy whereby students withdrawing from a course after the set deadline are given a grade of "F" instead of a grade of "N"; (2) the disapproval of the proposals whereby: (a) numerical marks would be given to students for courses from which they withdraw after the set deadline, and (b) these marks would be considered in computing students' sessional and cumulative averages; (3) the lengthening of the deadline to drop courses to 4 weeks for one-term courses and to 6 weeks for two-term courses." 2. The Secretary also read to Senate the following petition organized and presented by the Alma Mater Society of U.B.C: "The Alma Mater Society of U.B.C. - Petition to the Senate, University of B.C Because of the provincial funding cutbacks, many programs are in danger on this campus. Rather than make University-wide adjustments, several one-of-a-kind programs will be eliminated and other programs will be severely restricted. We, the undersigned are opposed to such action on the part of the UBC administration and the Senate. We support an open and equitable discussion by the university community of how cutbacks are to be implemented." Minutes of the previous meeting Dr. Evans ) That the minutes of the Fifth regular meeting Chancellor Wyman ) of Senate for the Session 1984-85, having been circulated, be taken as read and adopted. Carried From the Board of Governors Notification of approval in principle of Senate recommendations - subject, where applicable, to the proviso that none of the programs be implemented without formal reference to the President and the formal agreement of the President; and that the Deans and Heads concerned with new programs be asked to indicate the space requirements, if any, of such new programs. (i) New courses, course and program changes recommended by the Faculty of Agricultural Sciences (pp.8325-6) (ii) New courses, new options, course and program changes recommended by the Faculty of Applied Science (pp.8327-9) 8369. March 20, 1985 From the Board of Governors (continued) (iii) Course change recommended by the School of Architecture (p.8300) (iv) New courses, course and program changes recommended by the Faculty of Arts (pp.8330-8) (v) Establishment of the Alumni Chair in Management Science and the Advisory Council Chair in Consumer Behaviour recommended by the Faculty of Commerce and Business Administration (pp.8293-4) (vi) Course changes recommended by the Faculty of Commerce and Business Administration (p.8338) (vii) Course changes recommended by the Faculty of Dentistry (pp.8338-9) (viii) Proposal of the Faculty of Education to suspend admission to the first year of the B.Ed. (Elementary and Secondary) and to the first and second years of the B.Ed. (Special Education) (pp.8311-3) (ix) Curriculum proposals recommended by the Faculty of Education, with the exception of Art Education 331, Music Education 331, and Curriculum and Instructional Studies 351, 352 and 362 (pp.8300, 8339) (x) Course changes and the deletion of the Co-operative Education Program recommended by the Faculty of Forestry (p.8340) (xi) Ph.D. Program in Oral Biology recommended by the Faculty of Graduate Studies, with the proviso that the program be reviewed by the Faculty of Graduate Studies in five years time (p.8300) (xii) New courses and course changes recommended by the Faculty of Graduate Studies (pp.8300-1 and 8340-4) (xiii) New courses and a course deletion recommended by the Faculty of Medicine (pp.8301-2 and 8344-5) (xiv) New course recommended by the Faculty of Pharmaceutical Sciences (p.8345) (xv) Course changes and new options in Exercise Science and Sports Studies recommended by the School of Physical Education and Recreation (pp.8302 and 8346-7) (xvi) New courses and course changes recommended by the School of Rehabilitation Medicine (pp.8302-3) (xxvii) New courses, course and program changes, and new Major and Honours Programs in Statistics and a Combined Honours Program in Mathematics and Statistics recommended by the Faculty of Science, (pp.8348-65) 8370. March 20, 1985 Prizes, Scholarships and Bursaries Dr. Williams ) That the new awards (listed in the Appendix) Mr. Pearson ) be accepted subject to the approval of the Board of Governors and that letters of thanks be sent to the donors. Dr. Williams informed Senate that the Credit Union Foundation Entrance Bursary for Native Canadians and the Jessie Main Scholarship and Bursary Fund were to be deferred to the April meeting of Senate. The motion was put and carried. Reports of Committees of Senate Admissions Conmittee The 1984 Provincial university survey of undergraduate students who applied, were accepted for admission and did not register had been circulated for information. In response to a query Dean Finnegan, Chairman of the Admissions Committee, stated that the committee would be reporting to the next meeting of Senate concerning steps taken to overcome the problem of late notification of acceptance. Nominating Conmittee Dr. Elder, Chairman of the Nominating Conmittee, presented the following nominations to fill vacancies on Senate committees: Admissions Conmittee Mrs. D. Jones - replacing Dr. D. Lupini Budget Conmittee Mr. D. W. Barron - replacing Dr. D. J. Connor Dr. Elder ) That the recommendations of the Nominating Dr. Stager ) Committee be approved. Carried 8371. March 20, 1985 Motions by Dr. Spencer Dr. Spencer indicated that he wished to remove the words "procedure and" from the motion outlined on the agenda and that he would present a separate motion concerning procedures. Dr. Spencer ) That the full details of the criteria used Mr. Burnyeat ) to arrive at any recommendations for the curtailment or elimination of any academic programs be considered and approved by Senate before Senate considers any such recommendations. In speaking to the motion Dr. Spencer reminded Senate that, in accordance with the University Act, the academic governance of the University is vested in the Senate and that the Act therefore assigns a most important responsibility to the Senate. The purpose of the motion was to ensure that Senate discharged that responsibility as effectively as possible by having the opportunity to make a significant contribution to the definition of the criteria already being used, and to offer suggestions for change, if necessary, if the process of program reduction continues. Dean Lusztig asked Dr. Spencer to indicate what sort of a statement Senate should look at in addition to points 3.04 to 3.08 in the September 1983 "Academic Plan" document approved by Senate. Dr. Spencer responded that it was difficult to interpret, in a way that could be used to evaluate a specific program, such phrases contained in the Academic Plan as "core", "core-related" and "non-core" and would therefore like to have a more definitive explanation of what those terms mean. Following considerable discussion the motion was put and carried. 8372. March 20, 1985 Motions by Dr. Spencer (continued) The Chairman vacated the Chair in order to present the following statement concerning academic and budget planning for 1985/86 and beyond, which had been circulated at the meeting: "Preamble Following two years' reductions in the University's operating budget and associated retrenchment, President Pedersen in November, 1984 directed the Vice-President, Academic and the Vice-President, Administration and Finance to prepare plans to meet a projected deficit of $6.6 million should there be no increase in the operating grant for 1985/86. Process T7 After extensive consultation (including meetings with the Senate Budget Committee in November and December, 1984, and January and February, 1985) the Academic Vice-President wrote to each of the Deans directing consideration to various programs, activities and units. All non-faculty academic units have been examined - some by review committees - and the budgets of all administrative units have been reviewed for potential reduction as well. 2. Deans have responded or are responding on behalf of their Faculties. 3. The submissions are being reviewed by the Acting Vice-President, Academic and shared with the Senate Budget Committee. 4. Additional information and further recommendations may be requested from the Deans. 5. The Acting Vice-President, Academic will develop specific proposals and seek the advice of the Senate Budget Committee on them. 6. Any proposals which entail the discontinuance of courses, programs or academic units and/or the establishment of enrolment limitations will be presented to Senate for approval and thereafter to the Board of Governors. 7. Those proposals which do not entail decisions within the purview of Senate will be directed to the appropriate University officer for implementation after the relevant budget decisions have been made including Board approval where appropriate." 8373. March 20, 1985 Motions by Dr. Spencer (continued) Dr. Smith explained that the statement had been prepared in an attempt to convey to Senate the details of the academic and budget planning process that is going on at the present time. He informed Senate that the deficit had now reached the vicinity of $7.5 million due to a variety of factors. Dr. Spencer ) That before considering any recommendations Mr. Yaworsky ) for the curtailment or elimination of academic programs, Senate should review the procedures used to arrive at those recommendations, suggest any additional procedures it considers desirable and take the necessary steps to implement additional procedures when that is appropriate. In the discussion that followed opinions were expressed that if Senate were to approve the motion it would be placing itself in the position of the management of the University. It was understood that the criteria to be used in the elimination of programs would be presented to Senate by the Senate Budget Committee for approval by Senate. However, the procedures to implement those criteria would be determined and carried out by the University administration. Senate would then approve any deletions of programs and courses, as specified in the University Act. After extensive discussion the motion was put and lost. Motion by Mr. Rutherford A motion by Mr. Rutherford, requesting the Senate Budget Conmittee to review and clarify the principles behind the September 1983 Academic Planning and Priorities Report, and to explain the criteria presently being used to evaluate academic activities at the University, was withdrawn. 8374. March 20, 1985 Rules Governing Formal Examinations The following proposal for changes to the Calendar statement concerning rules governing formal examinations had been circulated: "1984-85 Calendar p.16 - additions underlined. 4. Candidates guilty of any of the following, or similar, dishonest practices shall be immediately dismissed from the examination and shall be liable to disciplinary action. a) Making use of any books, papers, memoranda or calculators, other than as authorized by the examiners. d) Making use of audio cassette players. Such devices are not permitted in examination rooms." It was explained in the material circulated that the availability of compact electronic equipment has given rise to the possibility of such devices being brought into examination rooms and that although there is a need to accommodate the legitimate need for small calculators, other devices should be prohibited. Dean Webber ) That the proposed changes to the rules Dean Finnegan ) governing formal examinations be approved. After several suggestions for changes to the proposal had been made, it was agreed that this item be withdrawn and that a revised proposal be brought forward to the April meeting. Conversion to a Decimal Grading System The following report had been circulated: "At its meeting of October 10, 1984, Senate resolved that the following motion be referred to the Faculties for review: 8375. March 20, 1985 Conversion to a Decimal Grading System (continued) "That U.B.C adopt a decimal system for reporting grades in all courses." Following is a summary of the responses of the Faculties: General The Faculties of Applied Science, Dentistry, Law, Graduate Studies, Pharmaceutical Sciences, Science, and the Schools of Audiology and Speech Sciences, Nursing, and Physical Education and Recreation support the adoption of a decimal system for reporting grades. Comments of other Faculties The following Faculties also support the adoption of a decimal system for reporting grades but with additional comments as indicated: - Agricultural Sciences suggest that it may be rime to review the "1, 2, P" system of classifying course and year standing in light of the widespread use of alternative better understood systems. - Commerce and Business Administration support the proposal subject to appropriate weighting being used to reflect the unit value of each course. - Education suggests that consideration be given to changing to an even more common system such as the 4-point pattern widely in use in other post-secondary institutions but do not, at this stage, recommend a 4-point scale as necessarily the best system for UBC. - Forestry agrees in principle but feels it should read "percentage" system rather than decimal to avoid confusion with decimalized grade-point averages. - Medicine suggests that the proposal should read "percentage" system rather than decimal." Dean Will stated that the intent of the proposal of the Faculty of Arts was to encourage Faculties to think of some alternative to the 150 grading system. Responses from the Faculties indicated that a change was desirable but not necessarily to a decimal grading system. Since the Faculty of Arts had not researched what the proper alternative to the 150 rule is he suggested that Senate establish an ad hoc conmittee to look into the various alternatives to the present grading system. 8376. March 20, 1985 Conversion to a Decimal Grading System (continued) Dean Will ) That the motion and responses be referred to Dean Finnegan ) an appropriate ad hoc conmittee of Senate to investigate alternatives to the present grading system. Carried Other business Senate Nominating Committee Membership The following vacancies on the Nominating Conmittee were declared: Mr. M. D. Friesen - student representative Mr. J. T. Kelsall - student representative It was noted that a call for nominations for replacements would be sent out and, if necessary, an election held at the April 24, 1985 meeting of Senate. Student senators On behalf of Senate the Chairman expressed thanks and appreciation for the contribution made by those students who were attending their last Senate meeting. Students were requested to continue to serve on committees until replacements are named at the April meeting of Senate. Provincial program curtailment In response to a query the Chairman stated that the criterion of uniqueness of programs offered by all the Provincial universities would be taken into consideration in making recommendations to Senate for program curtailment. 8377. March 20, 1985 Report of the Tributes Committee (in camera) Memorial Minute The following memorial statement had been prepared in accordance with the custom of Senate in recognition by the University and Senate of the late Dr. G. Welton Marquis. IN MEMORIAM G. WELTON MARQUIS (1916-1985) G. Welton Marquis was born in Walla Walla, Washington, and educated at Whitman College. After serving with distinction in the United States Army Intelligence in World War II, he returned to the University of Southern California where he completed his doctorate in musicology in 1950. After holding academic positions at Illinois and North Carolina, Welton Marquis was appointed Head of the Department of Music at U.B.C. in 1958, a post which he held for the next fourteen years. Under his leadership, the Music Department expanded in every aspect of the discipline, developing both a bachelor's and master's degree, the latter being the first in Canada in the performance areas. Welton Marquis inspired many with his love of music He conveyed his deep feelings through his speeches and his many publications, including his classical work "Twentieth Century Music Idioms". He was truly a pioneer in the founding of the performing arts at this University. Dr. Marquis was a member of this body from 1964 to 1966. To his wife, Greta, the Senate of The university of British Columbia extends its deepest sympathy. Dr. Dennison ) That the memorial statement for G. Welton Marquis Mrs. Macdonald) be spread on the minutes of Senate and that a copy be sent to the relatives of the deceased. Carried 8378. March 20, 1985 Report of the Tributes Committee (continued) Honorary Degrees Senate was informed that the following persons had accepted invitations to receive honorary degrees at the 1985 Congregation: Pierre Berton Arthur Charles Erickson James Alexander Inkster Stuart Keate Robert Phelan Langlands Jack Munro Margaret Siwallace It was noted that Herbert Simon was unable to attend due to a prior commitment. Emeritus status The committee recommended that the following be granted emeritus status: Mr. H. R. Bell - Associate Professor Emeritus of Civil Engineering Dr. C. G. David - Professor Emerita of Educational Psychology and Special Education Dr. P. A. Dehnel - Professor Emeritus of Zoology Dr. J. P. Duncan - Professor Emeritus of Mechanical Engineering Dr. G. B. Elliott - Clinical Associate Professor Emeritus of Pathology Dr. S. M. Friedman - Professor Emeritus of Anatomy Dean J. A. F. Gardner - Dean Emeritus of Forestry Dr. B. J. P. Grzybowski - Professor Emerita of Obstetrics and Gynaecology 8379. March 20, 1985 Report of the Tributes Committee Emeritus Status (continued) Dr. V. 0. Hertzman - Clinical Professor Emeritus of Medicine Dr. D. P. Jones - Clinical Associate Professor Emeritus of Medicine Dr. K. C. McTaggart - Professor Emeritus of Geological Sciences Dr. D. Macaree - Associate Professor Emeritus of English Dr. W. Opechowski - Professor Emeritus of Physics Dean B. E. Riedel - Dean Emeritus of Pharmaceutical Sciences Mr. E. M. Weisgarber - Professor Emeritus of Music Dr. R. L. Whitman - Clinial Associate Professor Emeritus of Psychiatry Dr. Dennison ) That the recommendations of the Tributes Committee Dr. Stewart ) concerning emeritus status be approved. Carried A proposal to establish an ad hoc conmittee to review emeritus status for non-faculty, with the following terms of reference, had been circulated: "To review the appropriateness of granting emeritus status to senior professional members of the university community who are not faculty. The Conmittee report should, if necessary, include amended terms of reference for the Senate Tributes Committee." Dr. Dennison ) That an ad hoc conmittee be established to Mrs. Fulton ) review emeritus status for non-faculty. 8380. March 20, 1985 Report of the Tributes Committee Emeritus status (continued) In amendment: Mr. Mclnnes ) That until a revised policy has been approved Ms. Copeland ) by Senate, the Tributes Committee will continue to award emeritus status to those who qualify according to present practice. Carried The motion, as amended, was put and carried. The meeting adjourned at 10.30 p.m. The next regular meeting will be held on Wednesday, April 24, 1985. Secretary Confirmed, Chairman 8381. March 20, 1985 APPENDIX New awards recommended to Senate Baker and Taylor Book Prize - A prize consisting of a book and plaque will be presented by Baker and Taylor to the student obtaining the highest standing in LIBR 625 (Organization of Library Technical Services). The award will be made on the recommendation of the School of Library, Archival and Information Studies. (The award will be available in the 1984/85 Winter Session.) B.C. Council of Garden Clubs Horticultural Bursary - A bursary in the amount of $150 has been made available by the B.C. Council of Garden Clubs. The award will be made to a student in the Faculty of Agricultural Sciences who is specializing in horticulture. (The award will be available in the 1984/85 Winter Session.) Captain Thomas S. Byrne Prize - A prize in the amount of $250 has been endowed in memory of Captain Thomas S. Byrne. The award will be made on the recommendation of the Department of Oceanography to the student presenting the best doctoral thesis in the current academic year. (The award will be available in the 1984/85 Winter Session.) Captain Thomas S. Byrne Scholarship - A scholarship in the amount of approximately $650 has been endowed in memory of Captain Thomas S. Byrne. The award will be made on the recommendation of the Department of Oceanography to a continuing student based on publication of an outstanding scientific paper. (The award will be available in the 1985/86 Winter Session.) Dr. Thomas A. Howitz Prize in Mathematics Education - After serving The University of British Columbia for twenty years, Thomas Howitz died in 1984. To honour his memory, a $100 prize will be awarded annually to an outstanding student in Mathematics Education. The award will be made on the recommendation of the Department of Mathematics and Science Education. (The award will be available in the 1985/86 Winter Session.) R. D. James Prize - A prize in the amount of approximately $200 has been endowed by friends and colleagues in memory of Professor R. D. James, hfcad of the Mathematics Department from 1948 to 1973. The award will be made on the recommendation of the hfead of the Department of Mathematics to the student with the highest mark in Mathematics 121. (The award will be available in the 1984/85 Winter Session.) Ernie and Peggy Miller Memorial Prize in Family Law - The family and friends of Ernie and Peggy Miller have established a prize in their memory. This annual prize in the amount of approximately $100 will be awarded on the recommendation of the Faculty of Law, to an undergraduate student who has shown promise in the study of Family Law. (The award will be available in the 1985/86 Winter Session.) 8382. March 20, 1985 APPENDIX New awards recommended to Senate (continued) Northwest Drug Company Ltd., Community Pharmacy Residency Scholarship - A scholarship in the amount of $500, gift of Northwest Drug Company Ltd., will be awarded annually to a student accepted into the Community Pharmacy Residency Program. The award will be made on the recommendation of the Faculty. (The award will be available in the 1985/86 Winter Session.) Oreste and Agnes Notte Bursaries - Two bursaries in the amount of $1,500 each have been made available by Agnes Notte. In selecting the candidates, consideration will be given to the student's academic standing as well as financial need. (The award will be available in the 1985/86 Winter Session.) Donn Spence Scholarship - A scholarship in the amount of $500 has been established in memory of Donn Spence, B.P.E. '56, M.S. '67, in recognition of his contribution to the University and the community in the sport of Rugby. The scholarship is funded by the 1984 Rugby Team of The University of British Columbia and Canada Rugby Unions, the Thunderbird Society, and the friends of Donn Spence. The scholarship will be made to a graduate of the School of Physical Education and Recreation who is entering a program of study leading to the teaching profession and who has contributed to the game of Rugby. The scholarship will be awarded on the recommendation of the Director of the School of Physical Education and Recreation in consultation with the Head Rugby Coach and the Director of Athletic and Sport Services. Candidates wishing to be considered should contact the Director of the School of Physical Education and Recreation by April 30. (The award will be available in the 1985/86 Winter Session.) John Herbert Frederic Stanton Award - An award in the amount of approximately $125 has been endowed to commemorate the contribution of John Herbert Frederic Stanton, Supervising Lawyer to the Law Students Legal Advice Program (LSLAP) for eight years. The award will be made annually to a student entering third year Law based on participation in LSLAP over a two year period. The award will be made on the recommendation of the Faculty in consultation with LSLAP. (The award will be available in the 1985/86 Winter Session.) UBC Business Review Bursaries - Bursaries in amounts between $100 to $400 will be awarded annually. As" the bursaries are provided from the revenues of the UBC Business Review, the number offered may vary from year to year. The UBC Business Review is a publication of the Commerce Undergraduate Society. The bursaries will be awarded to Commerce undergraduate students on the basis of university and community service and of financial need. The awards will be made on the recommendation of the Faculty. No student will be awarded a bursary more than once. Kevin Wells Prize - A prize in the amount of approximately $125 has been established by" friends to honour the memory of Kevin Wells, a U.B.C. student in Political Science who died prematurely in 1981. The prize will be awarded on the recommendation of the Department of Political Science to a student studying Canadian politics who best combines academic achievement and community service. (The award will be available in the 1985/86 Winter Session.) 8383. March 20, 1985 APPENDIX New awards recommended to Senate (continued) Albert Whiteley Memorial Fellowship - A fellowship in the amount of $2,500 has been established by the family of Albert Whiteley, an economist whose career in the Public Service of Canada was marked by the rigour, depth and fairness he contributed to the analysis of economic policy. The award will be made on the recommendation of the Department of Economics to a full-time student undertaking a doctoral program in Economics, with preference given to a student undertaking an analysis of government economic policy. (The award will be available in the 1985/86 Winter Session.) Charlotte Whitton Prize - This prize in the amount of approximately $100 has been established by Coral and Marjorie Topping to honour their former friend and colleague, Dr. Charlotte Whitton, who taught summer courses in the early years of the U.B.C School of Social Work. It will be awarded to a student in the School of Social Work with excellent performance in child welfare studies and will be made on the recommendation of the School. (The award will be available in the 1985/86 Winter Session.)