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UBC Publications

UBC Publications

UBC Reports May 25, 1978

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 V€Ci*L CailtCTiOMS
Volume 24, No. 10, May 25, 1978. Published by
Information Services, University of B.C., 2075
Wesbrook Mall, Vancouver, B.C. V6T 1W5.
228-3131. Jim Banham and Mardie Gait,
editors. ISSN 0497-2929.
ubc reports
Report calls for radical changes
President Douglas Kenny has asked members of the
University community for comment on the recommendations of a report that calls for a radical reorganization of
services provided to students on the campus.
The full text of the report and a minority report by one
member of the committee on proposals affecting the Office of the Dean of Women begins below.
Comments on the recommendations should reach Prof.
Erich Vogt, vice-president for faculty and student affairs,
by Friday, June 2.
Prof. Vogt said the administration wished to take ac
tion as soon as possible on the future of the Office of the
Dean of Women and the appointment of a successor to
Dean Margaret Fulton, who leaves UBC on June 30 to
become president of Mount Allison University.
The members of the committee that prepared the
report on student services are: Dr. Ruth L. White,
Department of French, chairman; Dr. Katherine
Brearley, French; Prof. C.V. Finnegan, Zoology; Prof.
Myrne Nevison, Education; Dr. A. Joan Rynertson,
Theatre; Dr. Richard Tees, Psychology; and two students
representing the Alma Mater Society, Joy Dodson and
David, Jil£s|;fj
INTRODUCTION. This committee was established in November,
1977 by Vice-President E.W. Vogt, and was given the following terms of
UBC, union agree on
15-month contract
The strike by the 25-member Local 882 of the International Union of Operating Engineers ended last Thursday
when the members voted to accept a settlement proposal
worked out by provincial mediation officer Clark
The operating engineers, who operate the UBC power
house and do maintenance work on mechanical equipment in University buildings, returned to work on Friday.
They had been on strike since Feb. 21.
President Doug Kenny said he would recommend to
the University's Board of Governors that the Board also
approve the settlement.
The new contract runs for 15 months, from Jan. 1,
1978, to March 31, 1979, giving the operating engineers a
common contract expiry date with three other main
unions on campus — the Canadian Union of Public
Employees (CUPE), the Association of University and
College Employees (AUCE) and the Office and Technical
Employees Union (OTEU).
The settlement gives the operating engineers a wage increase of 3.48 per cent retroactive to Jan. 1, 1978, an additional 4 per cent April 1, 1978 (or whatever the CUPE
plumbers settle for), plus $20 per man monthly effective
Jan. 1, 1979, and another $15 monthly effective March 1,
Bob Grant, director of Employee Relations, said the
percentage cost to the University for calendar 1978 would
be 6.6 per cent — 3.48 per cent for 12 months, plus the
additional 4 per cent for 9 months, although this could
rise somewhat should the CUPE plumbers obtain more
than 4 per cent.
To advise the President's Office on the range, effectiveness and
organization of those parts of student services concerned with career
and personal counselling, with financial assistance and with job placement, and about measures which might lead to possible improvement of
these services. The areas devoted to these services include the present
Office of Student Services, the Office of the Dean of Women, the
Awards Office and the relevant services provided in International
House, Student Health Services and the Housing Office.
The committee shall examine the range of desirable student services
and the possible redirection of present services to address problems
presently not covered.
It shall discuss the flexibility of the above services to mount new programs as needed.
It shall review effectiveness of the above services, including their
It shall consider the possible reorganization of the above services, including the possible integration of some services.
It shall consider the desirability of the future relocation of some of the
above services, possibly combining them into a single site.
It shall discuss the relation of the Office of Day Care Co-ordinator —
presently being established — to other student services.
In view of the impending transfer of student placement to Canada
Manpower, it shall consider measures to provide the optimum cooperation between that office and the various parts of student services.
The committee is asked to report back to the President's Office on
these matters as soon as possible for consideration by the Vice-
President, Faculty and Student Affairs.
The committee was convened on Dec. 15, and has held seventeen
subsequent meetings. Ten of the meetings were devoted in part to hearing oral and written briefs presented by individuals or groups connected
in some way with services to students.
From these sessions has emerged a clear picture of the fundamental
shortcoming of the present system, namely lack of co-operation and coordination among the offices. This situation is related to some extent to
the physical distance which separates the agencies but it is probably
more closely related to a tendency among them to draw arbitrary lines
of demarcation between what an office does and does not undertake.
The resulting problems are three-fold: unnecessary overlapping of some
services, fragmented rather than unified effort, and failure to evaluate
critically the programs offered and to respond to changing needs. To all
of the foregoing inadequacies must be added the serious complication of
a lack of trained personnel.
This is not to say we have found nothing commendable in the present
operation. All the groups which appeared before the Committee had
high praise for the services provided by Health Services and by the Dean
of Women's Office. Most of the other agencies have some special pro-
Continued on Page Two Continued from Page One
grams which are effective and should be encouraged, but on the whole
the services are not working together for the good of the entire student
population in the way that we would like to see.
The committee's only concern over the past months, then, has been to
find a method of making the overall services to students more effective.
The solution we are now recommending will require considerable
reorganization and some relocation of offices. It will certainly, when implemented, disrupt long-established patterns. We would therefore request that redeployment of personnel be carried out in such a way that
the University makes maximum use of a person's demonstrated talents,
and that injustices do not occur.
Recommendations I, II, and III, which have already been submitted
at the request of Dr. Vogt, are restated here.
RECOMMENDATION I (February 9, 1978). Consolidation of
services. The committee agree that, in principle, the consolidation of
some areas of our present student services would be desirable. They
would not, however, be prepared to recommend any specific location, without having some idea of space requirements.
Explanation: It is our feeling that physical consolidation, while
theoretically a "good thing", might work in a negative way if the offices
were crowded.
RECOMMENDATION II (February 27, 1978). Dean of Women's
Office (Title and function). The committee recommends that an interim appointment of an Acting Dean of Women be made for the
academic year 1978-79.
After holding discussions with representatives from several of the
administrative branches concerned with student services, and after
studying the information gathered thus far, the committee has
arrived at two conclusions: 1. It is important that the work of the
Dean of Women's Office be continued. There is total agreement on
this point. 2. The title "Dean of Women" poses a problem. It is
misleading, since it implies academic jurisdiction. It also has the
disadvantage of dividing the student body.
Since we still have much work to do, and since we would like to be
precise both in selection of a title and in definition of responsibilities, we recommend only the above-stated action.
Explanation: Even at the end of its deliberations, and after much
discussion, the committee is still not unanimous in its recommendation
concerning the future status of an office for women students. The
disagreement concerns the position of such an office within the new
structure. The majority of the committee members see the office as part
of the Counselling Centre, but have opted for the retention of the present title until the proposed reorganization is implemented.
RECOMMENDATION III (April 26, 1978). International
House. We unanimously recommend that, unless major changes in
both organization and priorities are made by International House,
the University consider withdrawing its financial support and using
those funds to establish services for foreign students elsewhere.
Explanation: Only 150 of the 1,500 foreign students enrolled at UBC
are members of International House. This means that many students
coming here from other lands are not receiving from International
House the information and help to which they are entitled. In addition,
as it is presently operated, International House is not providing a
cultural program for the University at large. The committee was left
with the distinct impression that the most important contribution made
by International House was the operation of the coffee shop.
We would comment further that there is deep concern among the
students on this point, because of the fact that some foreign students'
groups are moving to quarters in the Student Union Building instead of
using the quarters which are rightfully theirs.
The position of International House in our new scheme will depend
on how it is reorganized. We have tentatively placed it on a par with
other campus agencies.
RECOMMENDATION IV. New Appointment. The committee
recommends that the Office of the President appoint, by July 1,
1979, at the latest, a senior person with administrative experience
and appropriate academic background, who would provide creative
and vigorous leadership to the various campus agencies concerned
with student services. The appointee would be responsible for
general supervision and co-ordination of all such offices. Since this
responsibility at UBC has traditionally been in the Office of the
President, the committee further recommends that the appointment
be as Vice-President, Student Affairs.
Explanation: The committee feels that the task of overseeing the daily
operation of all segments of services to 23,000 students warrants an appointment at this level. The duties as outlined in this report would, if
added to the present responsibilities of the Vice-President, Faculty and
Student Affairs, be too onerous for one person. It is the committee's opinion that the only other satisfactory arrangement would be the appointment of an Assistant to the Vice-President, Faculty and Student Affairs.
The fact that increasing numbers of women students of all ages are
enrolling at the University leads the committee to suggest that well-
qualified women candidates be given serious consideration when the
new appointee is being selected.
RECOMMENDATION V. Standing Advisory Committee. The
committee recommends that a Standing Advisory Committee, chaired
by the new appointee (Recommendation IV) and including the
Directors responsible for each major area of student services as well
as representation from the Alma Mater Society, be established by the
Office of the President. This Advisory Committee shall meet regularly, shall give advice on policy matters dealing with services to
students, shall see that the services to students are carefully planned
and assessed, and shall consider such other matters as may be called
to its attention by the chairman. The manager of the Canada
Employment Office on campus should be an ex-officio member of
this committee.
Explanation: The committee hopes that implementation of this
recommendation will alleviate the three-pronged problem of which we
speak in the introduction to this report. If the proposed Advisory Committee functions well, the offices which deal directly with students will
exert a more effective and integrated influence on campus life.
RECOMMENDATION VI. Research Officer. It is the further
recommendation of the committee that a Research Officer be appointed by the Office of the President. This person shall be immediately responsible to the new appointee and shall serve as
secretary to the Standing Advisory Committee. (See Recommendation
Explanation: The committee has been somewhat hampered in its
work by the lack of precise data available on services to students: records
of interviews, and studies on effectiveness of programs, for example. A
Research Officer would see that such records were kept, could, from
this information, evaluate the quality of services offered, initiate investigations on student needs, and enlist the help of research specialists
in various departments in carrying out the analyses. Another important
role we see him as playing is that of catalyst, encouraging co-operation
and co-ordination of effort among the agencies.
RECOMMENDATION VII. The committee recommends that
there be established a Counselling Centre which will include
facilities for general counselling, with special provision for foreign
students (unless this function is given to International House), and
offering such additional special services as Chaplains, Community
Referral Service, Day Care, Residence Co-ordinators. The Centre
would also include, with the approval of the majority of the committee, an office for women students to replace the Office of the Dean of
Women. The staff should be comprised of suitable personnel from
existing offices, and additional qualified personnel.
Explanation: This arrangement would group the agencies at present
concerned with counselling. It may be that the new appointee will wish
to set up a co-ordinating committee within the centre.
The Chaplains are already serving the University as counsellors. It
seems to us only fair that an office in the centre be designated for the use
of the Chaplains' Association, in order that one of their number may be
available on some regular basis.
Every member of the committee wishes to retain the valuable services
performed by the Dean of Women's Office but, as stated under Recommendation II, there is disagreement as to the status of the oPV».
See Recommendation XIII for details concerning the incision of
Residence Coordinators.
RECOMMENDATION VIII. Liaison and Orientation. The committee recommends that the entire responsibility for liaison with the
secondary schools and with the community colleges of this province,
and for the orientation of students, be placed in the Office of the
Registrar, preferably in the admissions section. This would undoubtedly require a reallocation of both personnel and budget from
the present Student Services Office.
Explanation: This recommendation is the outcome of careful study of
the practices at other universities, and of the three memos attached
from Mr. Jack Wallis, Assistant to the Dean, Faculty of Education; Mr.
2/UBC Reports/May 25, 1978 A.F. Shirran, Director, Office of Student Services; and Mr. J.E.A.
Parnall, Registrar. We would like to be sure, however, that in the implementation, the experienced membersof Mr. Shirran's staff who have
done a most commendable job will be retained for certain aspects of this
work, and would further urge continuation of the statistical follow-up
reports on student achievement which are now sent to schools and colleges, of the reports on recent graduates, and of the monthly newsletter,
all of which are currently prepared by the Office of Student Services.
We would also ask that consideration be given to the possibility of
bringing grade 12s and college students intending to register at UBC to
the campus for a three-day orientation session during the summer.
Students living beyond commuting distance should be housed in the
RECOMMENDATION IX. The committee recommends that
there be established, close to the Counselling Centre (Recommendation VII), a Career Education and Placement Centre which would include the appropriate staff who have been working in career education. The new office would include a testing function, for example,
aptitude and achievement tests, and would be responsible for cooperation with the new Canada Employment Office on the campus.
Explanation: There is important work to be done at UBC to complement the role played by Canada Employment. For example, we feel that
UBC should build upon ventures initiated by the present Placement Office. In addition, with the assistance of the Research Officer, there
should be evaluation of all aspects of the new Co-op and Internship programs recently begun by the Dean of Women's Office. Other proposed
programs should be carefully developed and similarly monitored.
The committee recognizes that universities across the continent are
endeavoring to provide a sufficiently early introduction to various
careers so that students may select courses intelligently and prepare
themselves well for a given field of work.
RECOMMENDATION X. Office of Information and Special
Events. The committee recommends the establishment of an Office
of Information and Special Events which would inform the University community of services offered to students, and in addition arrange and co-ordinate special campus events.
Explanation: This recommendation is based on a suggestion from the
Dean of Women's Office, which has until now. accepted the responsibility for some special events, and is supported by the Director ot
Ceremonies and by the Alumni Association. We suggest that the Information and Special Events Office should also be in the vicinity of the
Counselling Centre and the Career Education and Placement Centre.
We leave to the new appointee the decision as to a co-ordinating committee for special events. (See Recommendation IV.)
RECOMMENDATION XI. Financial Aid Office. The committee
recommends that the present Awards Office be renamed the Financial
Aid Office.
Explanation: This title is a clearer indication of the function of the
office. We would like to encourage the staff to continue their workshops
on budgets and their debt counselling sessions.
RECOMMENDATION XII. Nurse Practitioner. The committee
recommends that, since Health Services will be moving farther away
from the centre of campus when the new Acute Care Hospital opens,
a full-time Nurse practitioner be placed in the central core of the
student services. It is further recommended that this person visit the
student residences on a regular schedule.
Explanation: Dr. (Archie) Johnson, director of the Student Health
Service, felt that this appointment would be very helpful, particularly
for prompt referral of students needing medical or psychiatric help. We
are in complete accord.
RECOMMENDATION XIII. The committee recommends that
the new appointee (Recommendation IV) examine immediately both
the methods and the results of the selection process used to name
Residence Co-ordinators, House Advisors and Residence Fellows.
This group of people appears to the committee to play a somewhat
unsupervised counselling role in the residences of this University,
without, for the most part, any apparent prior training or experience. The committee feels compelled to express serious concern
in this regard and to request that some control of these appointments
be exercised by the Office of the President.
Explanation: The committee feels that many of the complaints we
heard concerning the residences stem from the inexperience of the personnel. There must be more supervision of Residence Co-ordinators,
House Advisors and Residence Fellows. For this reason, we have
included them under the jurisdiction of the director of the Counselling
Centre. At present, they are not co-operating with other student services.
Within the Residences there are serious problems which require immediate attention. Standards of conduct and conditions for study
should be improved. From the information on hand, we judge that both
would be much better were less alcohol consumed on the premises.
Policies in this regard should be clearly stated by the new appointee in
consultation with the Standing Advisory Committee.
RECOMMENDATION XIV. Staffing. The committee recommends that new staff, when appointed, reflect the increasing age
spread of the student population, that new persons be selected with
great care, and that they have acceptable qualifications for the work.
Explanation: The scope of counselling services which should be offered within the University is certainly open to debate. The committee is
of the opinion that in dealing with serious student problems counsellors
should make maximum use of specialized community agencies. It is,
however, likely that much of the day-to-day work in our Counselling
Centre will continue to be initial and follow-up visits for a specific problem.
In the Guidelines for Canadian University Counselling Services, it is
recommended that: Counsellors should be employed in a ratio of not
less than one full-time equivalent for every 5 — 700 students. If this
scheme were to be adopted, UBC would need between S3 and 46 full-
time equivalents.
RECOMMENDATION XV. "Odds and Ends." The committee
recommends that the new appointee pay particular attention to the
following items which have come to our attention. Some are mentioned as well under the appropriate recommendation:
1. Reorganization of International House with a view to its playing a role in the counselling of foreign students. (Recommendation
2. Scrutinize closely the qualifications of new staff, and assess their
personal suitability for the positions.
3. Preparation of a Directory of Services to Students in conjunction
with the Information Office (Recommendation X).
4. Consideration of the need for a Co-ordinating Committee for
Special Events (Recommendation X).
5. Suggestions re. Financial Aid Office (Recommendation XI):
a. A complete reorganization of the Awards and Financial
Assistance section of the Calendar. Numerous complaints have been
registered. Cross references should give page numbers.
b. Equitable distribution of awards: an upper monetary limit for
any one student; study of the method of awarding funds for the top 5
per cent of all students.
6. Devise some system for making the residences more liveable and
implement it (Recommendation XIII).
Dr. Myrne B. Nevison, of the Faculty of Education,
submitted a minority report on recommendations affecting the Office of the Dean of Women. The full text
of her report appears below.
President's Advisory Committee: Review of Student Services
Recommendation II: That the functions of the present Dean of
Women's Office be continued and be headed by a director who will
report directly to the Vice-president and who will be a member of his
Advisory Committee on Student Services.
Rationale: As indicated in the report of our committee, all the
groups which appeared before us had "high praise for the services ...
provided by the Dean of Women's Office":
"Our only satisfactory referrals are to the Dean of Women's Office or to the Health Services."
"The programs and new vision of the Dean of Women's Office
need desperately to be preserved."
"The role it plays in helping mature women by cutting red tape
for special and emergency help is vital."
"It is important for women students to be represented publicly
with a special office/person speaking on their behalf and it is important that this person be seen as part of the decision-making
As a result of these comments our committee reported (Feb. 27,
1978): "It is important that the work of the Dean of Women's Office
be continued." The committee then recommended that there be a
Continued on Page Four
UBC Reports/May 25, 1978/3 Two named to granting councils
UBC's president, Dr. Douglas Kenny, and Prof.
Michael Shaw, vice-president for academic development,
have been named to new national councils to assist
research and scholarship in the social sciences and
humanities and the natural sciences and engineering.
President Kenny has been named to the Social Sciences
and Humanities Research Council, which assumes granting functions formerly vested in the Canada Council,
which is now solely concerned with grants for the
performing arts.
The new Social Sciences and Humanities Research
Economist awarded
top research prize
Prof. John Helliwell, winner of the 1959 Rhodes
Scholarship and a member of the economics department
at UBC since 1967, has been named the recipient of the
$1,000 Prof. Jacob Biely Faculty Research Prize for 1978.
Prof. Helliwell is the tenth winner of the award, given
annually to a UBC faculty member for distinguished
research carried out in the previous three years. The prize
was established in 1969 by Mr. and Mrs. George Biely in
honor of Prof. Biely, a former UBC faculty member. Mr.
Biely is the president of Biely Construction Co. and the
brother of Prof. Biely.
Prof. Helliwell is regarded as one of Canada's most innovative economists and a pioneer in the development of
econometric models of open economies, drawing on
theoretical developments in international economics.
He played a key role in the development of the RDX2
model of the Canadian economy, described as "perhaps
the most sophisticated of the early econometric models of
an open economy."
His work in linking the RDX2 Canadian model with
the MPS model for the United States has provided considerable insight into the channels through which the two
economies are linked to one another.
He has also been active in research in the economics of
natural resources and has made a substantial contribution to the national debate on northern pipelines and to
the issue of resource taxation. Almost all his research in
recent years has been in collaboration with teams of
students and colleagues.
Prof. Helliwell is also a member of a group of natural-
resource economists at UBC which has received grants
totalling $806,000 from the Canada Council for integrated studies on the management of the world's
natural resources.
A native of Vancouver, Prof. Helliwell graduated from
UBC in 1959 with the degree of Bachelor of Commerce.
At Oxford University, where he was Rhodes Scholar,
Prof. Helliwell earned the degrees of Bachelor of Arts
and Doctor of Philosophy. He also taught economics at
Oxford from 1964 to 1967.
Before joining the UBC faculty on a full-time basis,
Prof. Helliwell served on the research staffs of federal
royal commissions on banking and finance and taxation
and was an econometric consultant to the Bank of
Council also has the role of advising the federal secretary
of state on any research pertaining to its mandate which
the minister may refer to it.
President Kenny is one of seven persons who will serve
three-year terms on the new council. Thirteen other
members will serve one- or two-year terms.
Prof. Shaw has been named to the new Natural
Sciences and Engineering Research Council, which
assumes the role of financing university research formerly
vested in the National Research Council.
The Natural Sciences and Engineering Research Council has a president, Gordon McNabb, former deputy
minister of the federal Department of Energy, Mines and
Resources, and 21 members representing universities, industry and labor.
Council members, in addition to Prof. Shaw, include:
Dr. Larkin Kerwin, of Laval University; Joe Morris, past
president of the Canadian Labor Congress; Dr. Arthur
Bourns, president of McMaster University; Dr. Henry
Duckworth, president of the University of Winnipeg;
Jacques Giasson, president of the St. Lawrence Cement
Co., Alistair H. Ross, president of Pembina Pipeline
Ltd.; Norman Keevil, executive vice-president, Teck
Corporation Ltd.; and Thomas A. Buell, president of
Weldwood of Canada Ltd.
Continued from Page Three
Women's Office as part of the counselling services reporting to the
director of the  Counselling  Centre  and  through  him  to  the  Vice-
president and to the Advisory Committee on Student Services.
My concern is two-fold:
1. The function performed by the Dean of Women's Office was
more than a counselling service. There was an awareness of the
special needs of women, particularly those of the mature student and
an effort was made to move the University community to provide
more opportunities, particularly programs. The encouragement provided throughout the years to women was successful primarily
because the head of that office could speak to the special concerns of
women from a position of recognized authority — and directly to top
The recommendation of the majority of the committee that limits
the direct contact of the head of the Women's Office to the director
of the Counselling Centre and to the heads of the participating
counselling services (Day Care, Community Referral, Chaplains,
and Residence Coordinators) limits too drastically the opportunities
for a thoughtful voice on women's issues to be heard at a level which
could affect the needed changes.
2. As an institution that should provide leadership in the community and open vocational opportunities to women, and as an institution financed in a large part by federal funds, we should be
aware of and act upon the provisions of the Canadian Human Rights
Act (1977). That act provides for the encouragement for the carrying
out of "affirmative action programs" to reduce existing imbalances
and discrimination in management systems and procedures
(Background Notes on The Canadian Human Rights Act, Minister
of Justice, March 1, 1978).
Universities can do much to prepare women to make their contributions to our society but their inertia delays the necessary
changes. Considering the importance of their role and the primary
source of their funding (public monies, especially federal) it is very
possible that the universities will be asked to demonstrate that the top
administrators are proceeding with the action needed and that there
is a prominent office charged both with responding to special needs
of women and reporting directly to the Office of the President.
The University would be wise at this stage to preserve the functions of the Office of the Dean of Women at a level where the head of
it reports directly to the Vice-president and where its voice is heard
on the Advisory Committee on Student Services.
4/UBC Reports/May 25, 1978


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