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UBC Reports May 24, 1972

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 UBC        REPORTS        CAMPUS        EDITION
UBC TO HONOR SIX
More than 3,200 students will receive
their academic degrees at the University of
B.C.'s colorful, three-day Congregation on
May 24, 25 and 26.
The annual degree-granting ceremony,
presided over by Chancellor Allan M.
McGavin, begins each day at 2:15 p.m. in
UBC's War Memorial Gymnasium.
In addition to academic degrees, UBC
will confer six honorary degrees on prominent figures in the worlds of the arts,
science and business.
The honorary degree of Doctor of Laws
(LL.D) will be conferred on Miss Frances
Hyland and Mr. Arthur Hill, well-known
stage, screen and television personalities;
Mr. Lister Sinclair, who is currently executive producer, Arts and Sciences, for the
Canadian Broadcasting Corporation; and
Mr. Allan McGavin, UBC's retiring
Chancellor. Miss Hyland, Mr. Hill and Mr.
Please turn to Page Two
See CONGREGA TION
ouVe AlwafVsWant
See Pages Four and Five
Ten of the people who make UBC's annual,
three-day Congregation ceremony happen are
shown against the background of the War
Memorial Gymnasium, where the ceremony
for the awarding of academic and honorary
degrees takes place each year. In the front
row, left to right, are: Miss Peggy Sayle, clerk
in the Ceremonies Office; Mr. Jack Hunter,
Consultant to UBC's Bookstore, which rents
gowns,     hoods    and    mortar    boards    to
graduating students; Prof. Malcolm F.
McGregor, director of Ceremonies at UBC;
Mrs. Rosina Kent, clerk in charge of
graduation in the Registrar's Office, and Mrs.
Joan King, Ceremonies Office secretary. At
rear, left to right, are Mr. Tommy Parker, sign
writer in the Department of Physical Plant;
Mr. Brian Loptson, administrative assistant in
the Registrar's Office responsible for
examinations    and    marks    of   graduating
students; Mr. Bob Black. Physical Plant area
supervisor who oversees all the physical
arrangements In the Gym; Mr. Hubert
Baranowski, assistant head service worker
who supervises the work crews that set up the
Gymnasium, and Mr. Sid Howe, one of Mr.
Baranowski's assistants. Turn to Pages Four
and Five for a story on what it takes to make
a Congregation. Picture by the UBC Photo
Department. CONGREGATION
Continued from Page One
Sinclair will  receive their degrees on May 24 and Mr.
McGavin on May 26.
Honorary Doctor of Science (D.Sc.) degrees will be
conferred on Dr. M.Y. Williams, a pioneering Canadian
geologist and former head of UBC's Geology Department, and Dr. Norman J. Berrill, a noted zoologist from
McGill University and the author of numerous books on
science for the layman. Both degrees will be conferred
on May 25.
Mr. McGavin, who as Chancellor normally confers
honorary and academic degrees, will briefly relinquish
his post on Friday, May 26, in order to receive his
honorary degree.
The Universities Act allows UBC's President, Dr.
Walter H. Gage, to assume the duties of Chancellor on
special occasions. President Gage will become acting
Chancellor to read the citation and confer the degree on
Mr. McGavin.
Here are brief biographical notes on all honorary
degree recipients:
Miss Frances Hyland is a native of Saskatchewan who
was trained in the theatre at the Royal Academy of
Dramatic Art in London. She made her professional
debut in London's West End in 1950.
After playing a variety of roles on the London stage.
Miss Hyland returned to North America in 1954 to join
the Stratford Festival Company and to take part in stage
productions in major Canadian and American cities.
Miss Hyland starred in the first full-length feature
film made by the National Film Board, "The
Drylanders," and she has also starred in numerous
television productions in Canada, the United States and
Great Britain.
Mr. Arthur Hill, also a native of Saskatchewan, is a
former UBC student who was active in productions of
the UBC Players' Club. He moved to England in 1948
and was almost immediately in demand as an actor in
numerous West End productions.
In the 1950s he returned to North America where he
has been almost constantly in demand for stage, television and film roles. In 1963 he received the Drama
Critics' Award and the Antoinette Perry Award as best
actor of the season for the role of George in Who's
Afraid of Virginia Woolf? on Broadway in New York.
Recently, Mr. Hill has starred in the television series
"Owen Marshall, Counselor at Law" and in the films
"The Andromeda Strain" and "Vanished."
UBC GRADUATE
Mr. Lister Sinclair is a UBC graduate who received his
Bachelor of Arts degree with honors in Mathematics in
1948. He went on to take a Master of Arts degree at the
University of Toronto, where he lectured in mathematics
for three years before entering the world of the creative
arts.
For the past two decades he has been with the
Canadian Broadcasting Corporation and now holds the
post of executive producer in the Arts and Sciences. He
is known equally well as a writer, actor, director and
producer.
Mr. Sinclair is the author of The World of the
Wonderful Dark, a play commissioned to mark the 1958
B.C. Centennial.
Dr. M.Y. Williams, who will be almost 89 years old
when he receives his honorary degree, is still a familiar
sight on the UBC campus despite the fact that he retired
in 1950 as head of UBC's then-combined Department of
Geology and Geography.
A native of Ontario who was educated at Queen's
University in Kingston, Ontario, and Yale University, he
joined the UBC faculty in 1921 when it was housed in a
cluster of buildings adjacent to the Vancouver General
Hospital.
Prior to joining the UBC faculty he was one of the
first members of the federal government's Geological
Survey of Canada and was a pioneer in carrying out
surveys of areas of Canada rich in mineral and oil
resources. He continued this survey work after joining
the UBC faculty.
Dr. Williams built the UBC Geology and Geography
Department into one that was internationally recognized
for the excellence of its students and research between
1936 and 1950, when he retired. He was also president
of Canada's most prestigious academic organization, the
Royal Society of Canada, in 1960-61.
Dr. Norman J. Berrill is noted for his teaching and
research in the field of zoology dealing with invertebrates, which includes all animals except fish, amphibians, reptiles, birds and mammals.
He came to Canada from England in 1928 to accept
appointment at McGill University, where he was head of
the Zoology department from 1937 to 1947 and
Strathcona Professor from 1947 to 1965.
In addition to his numerous scholarly works, he is
widely known for many books which interpret science
for the layman.
CHANCELLOR HONORED
Mr. Allan McGavin, who has been Chancellor of UBC
for the past three years and a member of the Board of
Governors since 1966, is the president and general
manager of McGavin Toast Master Ltd. and director of
numerous Canadian companies.
He was co-chairman of the 3-Universities Capital Fund
which raised $21 million for new buildings and facilities
Gowns Add
Color To
Ceremony
UBC's annual Congregation ceremony is enlivened
by the colorful gowns and hoods which are worn by
students and faculty members.
Students receiving their first degree wear a black
gown of "ordinary stuff material" (stuff simply
means woollen) with long sleeves and the yoke edged
with khaki cord. The Master's degree is the same,
without the cord.
The Ph.D. regalia consists of a Cambridge-style
gown of maroon silk with front facing panels and
sleeves of UBC blue with gold piping. The
Cambridge-pattern hood has blue silk on the outside
and a gold lining. Ph.D. graduates also wear a Decanel
bonnet of maroon silk with a gold cord and tassel.
Each student receiving a degree wears a hood lined
with a specific color. Some hoods are also embellished with a cord. Here is a list of colors associated
with each degree:
Bachelor of Arts — University Blue; Bachelor of
Fine Arts — University Blue with magenta cord;
Bachelor of Applied Science — scarlet; Bachelor of
Commerce — light grey with black and grey cord;
Licentiate in Accounting — light grey with white
cord; Bachelor of Education — white with cord of
University blue; Bachelor of Home Economics —
turquoise; Master of Library Science — cadmium
yellow; Bachelor of Music — University blue with
cord of alizarin crimson; Bachelor of Science — light
blue; Bachelor of Architecture — scarlet with white
cord.
Doctor of Dental Medicine — lilac and red; Doctor
of Education — blue and gold, with blue, white and
gold chevrons; Bachelor of Physical Education —
malachite green; Bachelor of Recreation Education —
malachite green with gold and green cord; Bachelor of
Science in Agriculture — maize; Bachelor of Science
in Forestry — brown with green cord; Bachelor of
Science in Nursing — scarlet with twisted cord of
University blue and white; Bachelor of Science in
Pharmacy — dark green with cord of scarlet; Bachelor
of Science in Rehabilitation — scarlet and white
twisted cord on royal blue.
Master of Social Work — magenta; Bachelor of
Laws — amethyst violet; Doctor of Medicine — scarlet
and royal blue; Doctor of Philosophy — blue and
gold.
The hoods for Master's degrees are the same as the
Bachelor's lined with the distinctive color. The hood
for the honorary degree of Doctor of Laws (LL.D.) is
scarlet broadcloth lined with dark blue velvet; that
for the Doctor of Science is the same with dark
purple lining, and for the Doctor of Literature
(D.Litt.) the same with a cream lining.
at UBC, Simon Fraser University and the University of
Victoria.
He is well known for his long-standing interest in
Canadian athletics. He was active in the organization of
the 1954 British Empire Games in Vancouver and served
as chairman of the Pan-American Games committee. He
has also been active in community fund-raising appeals
and served as chairman of the 1963 United Appeal.
Here are the heads of the 1972 graduating classes:
The Governor-General's Gold Medal (Head of the
Graduating Classes in Arts and Science, B.A. and B.Sc.
degrees): Norma J. Broderick, North Vancouver.
The Wilfrid Sadler Memorial Gold Medal (Head of the
Graduating Class in Agricultural Sciences, B.Sc. degree):
Bruce D. Wisbey, Vernon.
The Association of Professional Engineers Gold Medal
(Head of the Graduating Class in Engineering, B.A.Sc.
degree): Hoeng Pai Lye, Burnaby.
The Kiwanis Club Gold Medal and Prize, $100 (Head
of the Graduating Class in Commerce and Business
Administration, B.Com. degree): Peter Brunold,
Vancouver.
The University Medal for Arts and Science
(Proficiency in Graduating Class in Arts, B.A. degree):.
Brita M. Mundel, Oliver.
The Law Society Gold Medal and Prize (Call and
Admission fee) (Head of the Graduating Class in Law,
LL.B. degree): J.R. Donald Rose, Vancouver.
The Hamber Gold Medal and Prize, $250 (Head of
the Graduating Class in Medicine, M.D. degree): John B.
Anderson, Vancouver.
The Horner Medal for Pharmaceutical Science (Head
of the Graduating Class in Pharmacuetical Sciences,
B.Sc. degree): Y.P. Stella Sinn, Vancouver.
The Helen L. Balfour Prize, $250 (Head of the
Graduating Class in Nursing, B.S.N, degree): Lynda B.
Thornton, Edmonton, Alberta.
The Canadian Institute of Forestry Medal (best
overall record in Forestry in all years of course, high
quality of character, leadership, etc.): David S. Bishop,
Vancouver.
The H.R. MacMillan Prize in Forestry, $100 (Head of
the Graduating Class in Forestry, B.S.F. degree): J.
Walter Cowlard, Aldergrove.
The Dr. Maxwell A. Cameron Memorial Medal and
Prize (Head of the Graduating Class in Education,
Secondary Teaching Field, B.Ed, degree): Anna-Lynn
Wiens, Vancouver.
The Dr.  Maxwell A. Cameron Memorial Medal and
Prize   (Head   of   the   Graduating   Class   in   Education,
Elementary   Teaching   Field,    B.Ed,   degree):   Barbara'
Crompton, North Vancouver.
The College of Dental Surgeons of British Columbia
Gold Medal (Head of the Graduating Class in Dentistry,
D.M.D. degree): Louis A. Metzner, West Vancouver.
GOLD MEDAL
The Royal Architectural Institute of Canada Gold
Medal (outstanding student in Architecture, B.Arch.
degree): John F. Mayell, Vancouver.
The Ruth Cameron Medal for Librarianship (Head of
the Graduating Class in Librarianship, M.L.S. degree):
Janet C. Matsushita, Vancouver.
The Canadian Association for Health, Physical
Education and Recreation Medal (Head of the
Graduating Class in Physical Education, B.P.E. degree):
Linda Leslie Watson, Sointula.
The British Columbia Professional Recreation Society
Prize, $50 (Head of the Graduating Class in Recreation,
B.R.E. degree): Kathlyn A. Gardner, Vancouver.
The College of Dental Surgeons of British Columbia
Gold Medal (leading student in the Dental Hygiene
program): Janet Steigenberger, Vancouver.
The Dean of Medicine's Prize (Head of the
Graduating Class in Rehabilitation Medicine, B.S.R.
degree): Diana M. Houston, Victoria.
Special University Prize, $100 (Head of the
Graduating Class in Music, B.Mus. degree): Eve G.
Porter, Vancouver.
Special University Prize, $100 (Head of the
Graduating Class in Social Work, M.S.W. degree):
Suzanne Veit, Totem Park Residence, UBC.
Special University Prize, $100 (Head of the
Graduating Class in Home Economics, B.H.E. degree): E.
Anne Fraser, Okanagan Falls.
2/UBC Reports/May 24, 1972 MR. ARTHUR HILL
MISS FRANCES HYLAND
PROF. M.Y. WILLIAMS
MR. LISTER SINCLAIR
PROF. NORMAN BERRILL
MR. ALLAN McGAVIN
Council
Issues
Statement
The University of B.C.'s major disciplinary body,
the Faculty Council, has issued a statement bearing
on the publication earlier this year of two
Engineering Undergraduate Society newsletters which
contained "racist" jokes.
Publication of the EUS newsletters on Feb. 16 and
March 9 led to the cancellation of lectures to Applied
Science students for one or two days by some
members of UBC's Department of Mathematics.
Classes were resumed when the lectures were moved
to non-engineering buildings.
Dean W.D. Liam Finn, head of the Faculty of
Applied Science, in addition to requesting a meeting
of the Faculty Council to consider the incidents,
withdrew financial support from the EUS and requested the removal of the EUS office from the Civil
Engineering Building.
APOLOGY APPROVED
An apology for the contents of the two newsletters was approved at a mass meeting of Engineering
students on March 15. The students who wrote the
offending material have not come forward or been
identified.
On April 18, a six-member fact-finding committee
established by Faculty of Applied Science to investigate the incidents reported to a Faculty meeting. The
committee has been expanded to draw up recommendations based on the fact-finding report.
In its statement, the Faculty Council first reviews
the events that followed publication of the newsletters. The balance of the Council's statement is as
follows:
The Faculty Council expresses its deeply felt
conviction that a University community, in order to
function effectively in a free society, has to have a
commonly held belief in the validity of some system
of values. Basic to such a system of values is the
acceptance by individuals within the society of
personal responsibility, without which freedom becomes license.
Insensitive attacks upon the sensibilities of individuals or groups of individuals are in themselves
reprehensible, irresponsible and intolerable. They are
distorted manifestations of freedom of speech. Above
all, anonymity is a cowardly evasion of responsibility.
The Faculty Council further feels that such a
system of values, when it is impinged upon by action
of the type the Council was asked to consider, can
best be maintained by long-range education, by
example, and by the voluntary adherence of convinced individuals. Legislation or regimentation enforced by punitive measures, although considered
quite appropriate in other circumstances, were not
thought by the Council to be effective in the present
situation.
SPECIFIC ISSUE
Therefore, with respect to the specific issue of the
publication of racist and ethnic "jokes" the Faculty
Council:
1. Commends the forthright statements issued by
the President of the University (March 9, 1972), the
Dean of Applied Science (March 13, 1972), the
retiring President of the AMS (March 10, 1972), and
the President of the EUS (March 13, 1972), condemning the action of unknown thoughtless indivi-
Please turn to Page Seven
See STA TEMENT
HHH   Vol.   18,   No.   9   -   May   24,
IIISl" 1972. Published by the
IIII !■ University of British Columbia
^mMm^ay and distributed free. UBC
REPORTS Reports appears on
Wednesdays during the University's winter
session. J.A. Banham, Editor. Louise Hoskin,
Production Supervisor. Letters to the Editor
should be sent to Information Services, Main
Mall North Administration B'lilding, UBC,
Vancouver 8, B.C.
UBC Reports/May 24, 1972/3 BY JIM BANHAM
Editor, UBC Reports
At UBC, Everybody
(Well, Almost Every
Is Involved in Congr
UBC's annual three-day Congregation — the
ceremony at which academic and honorary degrees are
awarded — has a deceptively simple air that belies its
complexity.
The casual spectator of the ceremony in the cavernous War Memorial Gymnasium would never suspect
that literally thousands of people have had a hand in
making it possible. Behind the scenes, it has been
planned down to the last detail.
In fact, in terms of planning, logistics and split-second
timing, the ceremony rivals a military operation.
If UBC's ceremony can be said to have a commander-
in-chief it is Prof. Malcolm McGregor who, in addition to
his duties as head of the Department of Classics in the
Faculty of Arts, is director of all ceremonies staged by
the University.
In addition to overseeing the details of the three-day
Congregation, Prof. McGregor is kept hopping with
arrangements for other events which surround the
degree-granting ceremony — the Baccalaureate Service,
for instance, which takes place the evening before the
first day of Congregation on May 23, and the inevitable
luncheons and dinners for honorary degree recipients
and other guests of the University.
Prof. McGregor, who frankly admits to being "a
traditionalist," is quick to point out that there is only a
single reason for Congregation: "It is a ceremony
designed primarily for students and their parents and
friends. Many parents have made considerable sacrifice
to enable their children to attend University and they, in
particular, appreciate the fact that the University stages
a public ceremony where they can see their children
receive their degrees as individuals from the Chancellor.
And despite what many students say, I believe they get a
thrill out of the occasion too."
Prof. McGregor says that he is opposed to suggestions
which are designed to "streamline" the ceremony. It's
been suggested, for instance, that all graduating students
in a particular class should be asked to stand and have
their degrees conferred on them en bloc by the
Chancellor.
"I'm opposed to that idea," Prof. McGregor says,
"because it would mean that the personal touch is lost."
He's not a supporter, either, of another idea: that
each of UBC's 12 Faculties should hold a separate
ceremony for the awarding of degrees.
"When you come right down to it," he says, "a
ceremony is a ceremony is a ceremony. In other words,
this suggestion would mean that just as much planning
and work would have to go into 12 ceremonies as now
go into three. It would also mean that certain key
University figures — the Chancellor, President and
Registrar, among others — would be tied up for 12
separate ceremonies. It would probably be more expensive to stage separate ceremonies, as well."
UBC's President, Dr. Walter Gage, has another reason
for opposing the idea of separate ceremonies: "Students
should be aware that they are graduating from a
University rather than a Faculty. I think graduates
should be interested in the University as a whole. Of
course, there's nothing to stop a Faculty from holding a
separate ceremony in addition to Congregation, if they
wish."
Dr. McGregor says steps have been taken in recent
years to streamline the ceremony by shortening it. There
is no longer a Congregation speaker and the remarks of
both the Chancellor and President to those attending
have been shortened.
"The effect of these changes," he says, "has been to
keep the emphasis where it should be, on the individual
student who is receiving his degree at the end of four or
more years of hard work."
Students registering in September for their graduating
year are reminded of the Congregation which will take
place in May of the year following. A $7 Graduating
Class fee is collected from each of them to provide for a
gift or gifts to the University. (To learn how the money
was spent this year, see story on Page Seven).
Early in the University year another cog in the
machinery leading to Congregation begins turning. The
Tributes Committee of the 101-member University
Senate meets to consider the names of persons nominated for honorary degrees.
When the current committee met last October under
the chairmanship of Prof. Ben Moyls, assistant dean of
Graduate Studies and professor of Mathematics, it had
some 40 names before it, suggested by faculty members,
students and members of the general public.
"Anyone can suggest a name to the committee," says
Prof. Moyls, "but in practice most names come from the
University community." When the committee has made
a selection of distinguished people, the names are
submitted to Senate for approval. Following approval,
the individuals are written to by President Gage and,
providing they accept and are prepared to come to the
Congregation, the final list of names is reported to
Senate.
HONORARY  DEGREES
The University does not award honorary degrees to
individuals in absentia. If they cannot come to Congregation in a specific year the degree is usually offered again
some time in the future.
Early in the new year the Congregation machinery
begins to turn a little faster. In the Registrar's Office,
Mrs. Rosina Kent, clerk in charge of graduation, sends
out to students in their graduating year "Application for
Graduation" cards.
Students have to apply to graduate because of the
enormous amount of administrative work that would be
involved if the Registrar's Office was required to
determine whether students had completed the requirements for their degrees.
"It's the responsibility of the student to ensure that
he or she is properly registered in the appropriate
program leading to the degree and to do this in
consultation with Faculty advisers who can warn
students about the degree requirements," says Mrs.
Kent.
This year, some 4,500 students applied to graduate,
but only about 3,200 will actually get their degrees. Why
the gap? Some, of course, will fail one or more courses
in their final exams, other mistakenly believe they have
taken all the courses they need to obtain the degree and
others, chiefly in Graduate Studies, will be unable to
complete the thesis, or long graduating essay, that is th§
final degree requirement.
At the same time that the Application for Graduation
cards are mailed, the Registrar's Office sends to UBC's
12 deans — the administrative heads of the Faculties — a
list and the academic record of every student in the
Faculty's graduating year.
Each Faculty then carries out, usually through a
committee, a pre-adjudication of the eligibility of each
student to graduate. The decisions of these committees
— "Yes, this student can graduate if he passes this year"
or "No, this student lacks one course and cannot
graduate" — are matched up with the Application for
Admission cards, and where students have deficiencies,
they are informed by mail.
Sometimes a student's record is only incomplete
through some oversight and a visit to the Registrar's
Office will straighten things out. In other cases, say
where a student has taken courses at another university
and has failed to have them entered on his UBC record,
the matter is more complicated and has to be ironed out
through correspondence.
When all the problems have been sorted out, Mrs.
Kent makes a "processional list" of all the eligible
students. Each student is assigned a number which will
determine his position in the graduation procession on
the final day in the War Memorial Gymnasium. More
about this later.
At the same time, Mrs. Kent supervises the preparation and distribution of the annual "Graduation Events
and Instructions" booklet, which is mailed to students
before they have dispersed at the end of April examinations.
The booklet, which contains the student's processional number anc details of the Congregation ceremony
and other associated events, is mailed early, primarily to
reach those students who will leave Vancouver after
examinations. Otherwise, they might not get information about their graduating ceremony.
The Registrar's Office also has printed in March on_. ,
the degree diplomas the names of all students who are
potential graduates. This is necessitated partly by the
fact that four signatures are required on every diploma —
those of the Chancellor, President, Registrar and the
Dean of the Faculty from which the student is
graduating — and they have to be circulated for signing
unless the official has agreed to use a printing block with
his, name on it.
If a student doesn't graduate the University doesn't
throw away the diploma with his name printed on it.
The date of Congregation isn't put on the diploma until
the last minute and unused diplomas are simply filed
away until the student is ready to receive it.
The degree diplomas, incidentally, are printed on
simulated goatskin and mounted in simulated leather
cases made of reconstituted animal hide. Until a few
years ago, the diplomas were printed on traditional and
genuine sheepskin and mounted in a morocco leather
case.   Escalating prices and the unavailability of sheep-
4/UBC Reports/May 24, 1972 ody)
gation
skin for diplomas forced the University to switch to
simulated materials. A few sheepskin diplomas are still
printed up for Ph.D. and Master's degree graduates from
o<d s'tocks in Vancouver.
Let's backtrack a little now to February and pick up
our Congregation jigsaw puzzle in another part of the
Registrar's Office presided over by Mr. Brian Loptson,
an administrative assistant responsible for examinations,
records and registration.
Early in February his section sends to all members of
faculty a notice asking if they wish to have an
examination scheduled. Not every faculty member will
want to schedule an examination since some students are
marked on work assigned over the whole term or on a
series of essays.
EXAM TIMETABLE
When Mr. Loptson has all the exam requests, a rough
timetable is prepared by UBC's IBM 360/67 computer in
the Civil Engineering Building and posted widely on the
campus for students to consult. In some cases conflicts
are discovered; students find that exams for two of their
courses are scheduled at the same time. These are
reported to the Registrar's Office. A final, conflict-free
exam timetable appears in the first week of April, just
before classes end.
In addition, the Registrar's Office has to make special
arrangements for examinations for students who are
handicapped or blind.
This year the timetable listed examinations for about
850 courses or sections of courses.
Examinations are set either by individual faculty
members or by departmental committees where a single
course has many sections.
In some cases the Registrar's Office actually prints
the-exams, but in most cases this is done in individual
departments. Supervision or, to use the University term,
invigilation of exams, is carried out by faculty members,
but not necessarily by those whose exam is being written
at the time.
When an examination is over, the course instructor
picks up the papers at the site of the exam or at the
Registrar's Office and then begins the task of reading
and grading them.
With the exception of the Faculty of vledicine, exams
at UBC this year ended on April 28, and from then on
there was a flurry of activity to mark exams, collate
them in the Registrar's Office, distribute them to
Faculties for final adjudication, submit them to Senate
on May 17 for final approval and distribute marks to
students who were eagerly awaiting results.
When a faculty member has finished marking a
graduating student's paper he notes the mark on a
■special "Record of Marks" card which is sent to him by
the Registrar's Office. The Registrar's Office sends out
about 135,000 of these cards, since every student who
writes an exam — and some write up to six — has to have
a card completed for that specific exam.
A series of numbered columns on the card are marked
with an "electronic lead pencil" supplied by the
Registrar's Office with the card. The cards of graduating
students are differentiated from those of undergraduate
student by a colored bar across the top of the card and,
as a result, when the cards are returned to the Registrar's
Office can be handled quickly and separately from those
of undergraduate students, who don't receive their
marks until June each year.
Clerks in the Registrar's Office check the incoming
cards to see they have been marked properly. They are
then fed into a special card "reader" which is equipped
to "sense" the numbered columns marked by the course
instructor.
The cards are also pre-punched in a specific way for
individual students and, as the card passes through the
reader, the machine senses the mark obtained and
punches additional holes in the card. As a result, all the
information about that particular student and that
particular course can then be recorded automatically on
magnetic computer tape.
The computer then carries out one additional step —
it sorts out all the marks in all the courses taken by the
individual student and prints them all together on
"broadsheets," which are checked again by clerks in.the
Registrar's Office.
The foregoing procedure is relatively simple for such
Faculties as Law or Forestry where there is a small
number of students, all of whom are taking courses only
within their own Faculty. The whole process is more
complicated for students in Arts or Education, many of
whom are taking courses in other Faculties. If it weren't
for the computer and its ability to sort things out
quickly, the process of collating marks would be-long
and arduous.
The broadsheets of students' marks are sent to the
offices of UBC's 12 deans or to a designated Faculty
official who, in conjunction with appointed colleagues
or committees, evaluate the marks of each student to
determine whether he or she can graduate. The decisions
are usually marked on the broadsheets and returned to
the Registrar's Office.
The above procedure sounds deceptively simple, and
in some cases in some Faculties, it is. Complications
arise, however, in Faculties where a student is taking an
honors program, where he has to be assigned a first-class
(80 to 100 per cent), second-class (65 to 79 per cent) or
pass (50 to 64 per cent) standing. In some cases the
standing is assigned on the basis of the last two years of
the student's work and in others on the basis of a
specific number of courses taken in the program. As you
can see, it's not a simple and straightforward process.
Finally, the broadsheets are returned to the
Registrar's Office, new cards are punched up for the
students with any changes noted during the adjudication
process. These are then run through the computer again,
which prints up final broadsheets and at the same time a
statement of marks to be sent to the student after
Senate has met and approved the list of graduates.
Each Faculty also has to make a decision about which
student will receive the medal or prize as head of that
Faculty's graduating class. In the Faculty of Forestry,
for instance, the medal is awarded to the student who
has the best overall record over the four years of the
degree program.
A separate committee of the Faculty — not the one
that adjudicated the student's marks — meets to go over
the names and records of candidates. When they've made
their decision, a recommendation is made to a meeting
of the entire Faculty for approval.
Things are a bit more complicated when it comes to
awarding the Governor-General's Gold Medal and the
University Medal. The Governor-General's Medal goes to
the student who obtains the highest mark in the
programs leading to the degrees of Bachelor of Arts or
Bachelor of Science. If an Arts student wins the
Governor-General's Medal, the University Medal automatically goes to the top Science student, and vice versa.
A final decision as to who will get which medal is
made by President Walter H. Gage in consultation with
representatives from the Faculties of Arts and Science,
who submit the names of eligible candidates, together
with their complete undergraduate records.
Usually, says President Gage, it's possible to reach an
early decision but occasionally, when two students are
very close, the decision requires a lot of time and
thought.
The end is not yet, however. Before Senate meets,
every UBC Faculty holds individual meetings to approve
the lists of graduates and award winners. At these
meetings it is possible for faculty members to question
assigned standings and even to request explanations as to
why specific students were designated as being eligible to
receive a degree.
And then the final hurdle. UBC's Senate met this year
on May 17 and approved the list of graduates. The same
day, UBC's Office of Information Services dispJtched
the names of graduating students to newspapers, radio
and television stations all over the province lor release
within 36 hours after the Senate meeting.
Meanwhile, the Congregation machinery was getting
into high gear in other parts of the campus.
In the Ceremonies Office run by Prof. McGregor,
invitations and other arrangements were carried forward
by clerks Miss Pegg\ Sayle and Mrs. ,:oan King. And
Prof. McGregor conferred daily with other people who
CEREMONIES OFFICE
have a hand in preparing the War Memorial Gymnat:u.n
for the ceremony.
Bob Black, for example. He Is sn area supervisor i(;r
UBC's Department of Physical Plant and ihe ma:; .'.'ho
oversees the set-up in the Gymnasium proper as well as
other arrangements in ( ther buildings.
In mid-April he aler.; the department's hooking clerk
who sends out Congregation remirder notices to the
local detachment of th- RCMP, the UBC power nousa.
the University Health Service (they staff the ceremony
with a nurse and stretcher bearers ir case someone fulls
ill), the campus fire hall jnd B.C. Hydro (extra buses are
required to bring people *o the campus on the three davr.
of Congregation).
Then he instructs a s,.iaM army of electricians (they
get   the   new   sound   sytem   in   the   '..jym   operating
Please tun to Luge S x
See CEREMONY
UBC Reports/May ?.4, 1972/5 CEREMONY
Continued from Page Five
properly), carpenters (they install and remove each year
the platform at the east end of the Gym), gardeners
(they see that the planting beds in the vicinity of the
Gym are shipshape late in May), the foreman of a
laboring crew (it sets up 1,080 chairs on the main floor
of the Gym for the graduating class, special guests and
overflow spectators) and a sign writer, who up until the
last minute is preparing small cards for placement on the
chairs in the front row of the platform so that dignitaries
will be in no doubt as to where they sit.
Some of the other details Mr. Black has to worry
about include installing platform carpeting and speakers'
lecterns on the stage, laying down eight enormous
tarpaulins, each measuring 50 by 30 feet, to cover and
protect the playing floor of the Gymnasium, seeing that
the Gym windows are washed (the window washers start
work on May 5) and seeing that all the chairs and
benches in the Gym are washed and dusted.
The Ceremonies Office, meanwhile, is dealing with all
manner of detail. An honorary degree recipient calls to
say he would like a relative to attend the ceremony. A
special parking and admission card is sent to the relative.
On Congregation day, faculty ushers (six are required
each day) will escort guests to special seating areas.
A graduating student phones to say that a relative
confined to a wheelchair wants to attend the ceremony.
A special parking permit is sent which allows a car to
park close to the Gym and wheelchairs are admitted to a
ground floor entrance at the east end of the Gymnasium.
Then there's Mr. Hugh McLean, associate professor of
Music at UBC, who plays the organ at the Congregation
ceremony. He chooses enough music to last an hour.
Selections from a variety of periods and styles are played
for 45 minutes before the ceremony begins and he also
chooses 15 minutes of march music to be played while
the various processions are entering and leaving the
Gymnasium.
He also plays at the Baccalaureate Service on May 23
and chooses the selections which are played by the
carillon on the top of the Ladner Clock Tower in front
of UBC's Library as the processions leave the Gym. Mr.
McLean, incidentally, isn't in two places at once — the
carillon selections are played automatically from prepunched rolls, like those used on the old player pianos.
One of Dr. McGregor's duties, as the processions leave
the Gym, is to communicate by walkie-talkie with a
campus patrolman who is stationed at the control booth
at the foot of the Clock Tower half a mile away. At the
word from Dr. McGregor, the patrolman simply pushes a
button and the carillon carols.
DRAPES HUNG
In the week before Congregation, Mr. Bill Fisher of
Pageantry Contractors enters the picture. With two
assistants he works mostly at night in the Gym suspending the blue and gold drapes across the rear of the
platform at the east end of the Gym. The drapes are in
sections 33 feet across and 37 feet deep, their total
length is 620 yards and their total weight is 2,800
pounds. They're suspended from half-inch steel cables
that stretch across the entire east end of the
Gymnasium.
Superimposed on the drapes are three crests — the
federal and provincial crests to the left and right as you
stand facing the stage and the UBC crest in the centre —
each weighing 600 pounds.
Mr. Fisher also places 36 "fans" of UBC colors on the
balcony railing around the perimeter of the Gym floor
and lays the red carpet on the main floor leading to the
stage.
The scene changes once again. This time to UBC's
Bookstore, which, on the surface, wouldn't appear to
have much concern with graduation. Mrs. Maud Race,
one of the Bookstore's assistant managers, is in charge of
hundreds of the black gowns worn by all students,
mortar boards worn by women graduates and the hoods
of various colors worn to identify the degrees the
students are receiving.
The day before the first day of Congregation Mrs.
Race moves the gowns, hats and hoods (most of which
have been reserved in advance by mail) into a large room
on the second floor of the Student Union Building,
where the student procession forms up for the parade to
the Gymnasium.
Each student requiring an item for Congregation pays
a $10 deposit (returned the same day when the items are
returned) plus a charge of $1 for each item rented. UBC
doesn't have enough items for every student who wants
one, says Mrs. Race, and many graduating students
borrow gowns from theological colleges or churches.
The $1-per-item charge provides for wear and tear on
6/UBC Reports/May 24, 1972
gowns and for the purchase of hoods when a new degree
is instituted. This year, for instance, two new degrees
have been added, the Bachelor of Fine Arts and the
Master of Library Science. (For a rundown on the colors
associated with various degrees, see box on Page Two).
Occasionally, an over-possessive or forgetful graduate
will keep the items he's rented. In such cases, says Mrs.
Race, the Bookstore simply bills the graduate for the
cost of the items — $22 for a gown, up to $25 for the
more elaborate hoods and $8.50-for a mortar board.
"They usually return the items the minute they get
the bill," Mrs. Race says.
Just before Congregation, an employee of UBC's
Botanical Garden, Miss Evelyn Jack, makes a decision
about the flowers which are placed in the boxes at the
front of the Congregation platform.
Her choice, she says, depends on the weather. If it's
been warm and the azaleas are in bloom, she usually opts
for a brilliant red variety. If they're not ready she has to
use geraniums. "One of the problems is the red carpet
and the danger of a color clash," she points out. "Orange
flowers are out and blue simply doesn't show up in the
vastness of the Gym."
FLOWERS  CHOSEN
The flowers are placed in 14 narrow window boxes
two days before the first ceremony and a dash of
greenery — usually ferns — is added.
By now it's Congregation day and "organized chaos,"
as one participant in the arrangements puts it, has set in.
Students, faculty members, special guests and
honorary degree recipients are all aware of where they
should be and when so that the processions to the
Gymnasium can start at 2:15 p.m.
More than 1,000 persons come to campus each day
for Congregation and UBC's Traffic and Patrol department has the difficult task of directing traffic and
people. Eight patrolmen are on duty each day of
Congregation directing cars to parking lots near the
Gym, providing security services in various campus
buildings, putting up special directional signs, opening
and closing roads to allow processions to move without
clashing with traffic and, of course, starting the carillon
when the ceremony ends.
Bob Black has had the Student Union Building
completely cleared of furniture for the student procession, which has been marshalled for some 25 years by
Prof. Robert Osborne, director of UBC's School of
Physical Education and Recreation.
If you'll cast your mind back now, you'll remember
that Mrs. Rosina Kent, in the Registrar's Office, made up
some months previously a processional list which
assigned a number to each student who was a potential
graduate.
Because a decision was made some months before
about which degrees would be given on specific days,
numbers are assigned to students in alphabetical order
by degree.
Students arriving at the Student Union Building find
the main floor cleared and marked off in lanes with
white tape. At intervals along the lines of tape are
divisions designed to accommodate ten students. And at
the front of each lane are signs which denote a group of
inclusive numbers. From there on it's up to the students
to sort themselves out and make sure that they are in the
proper numerical order in the procession.
Prof. Osborne addresses the graduating students and
gives instructions to any who can't find their proper
niche. He explains that when they reach their seat in the
Gymnasium they will be seated in such a way that when
the ushers appear at their row to guide them to the
platform they will be in alphabetical order.
Students will also receive their diplomas as they leave
the Student Union Building on their way to the ceremony.
Attached to the diploma will be a perforated slip with
the student's name printed on it. The student will detach
the slip from the diploma and hand it to the dean of his
Faculty when he or she reaches the Congregation
platform.
"I tell the students that if they want to confuse the
dean, they should hand the slip to him with the name
upside down or the slip turned over. You can also
confuse the dean by dropping it just as he's reaching for
it," Prof. Osborne says.
When the dean has announced the student's name, he
or she advances across the platform, kneels before the
Chancellor on a special stool and is tapped on the head
by the Chancellor with his mortar board. At the same
time, the Chancellor says, "I admit you."
What is the student being admitte'd to? "All the rights
and privileges which attach to the degree the student
receives. That includes admission to Convocation, the
total body of UBC graduates, and the right to vote in
elections for the Chancellor and members of Senate,"
Dr. McGregor says.
When the student rises he usually bows to President  *■    --
Gage, who stands beside the Chancellor's chair, and, if
the student isn't too anxious to get away, he can usually
count on a handshake from the President.
When the student procession leaves the SUB it winds
its way across the SUB plaza and reaches the
Gymnasium via the East Mall and University Boulevard,
which by this time has been closed off by the UBC
Patrol (incoming buses are re-routed down the south side
of the divided Boulevard).
Meanwhile, other processions begin to appear — the
faculty from the Hebb Lecture Theatre on the East Mall
and the Chancellor's Procession and Chancellor's Party
from the top floor of the Student Union Building.
The processions enter the Gym in this order: students
first, then the faculty, who are seated on the platform at
the east end, then the Chancellor's Procession, which
includes representatives of the federal and provincial
governments, the judiciary, church dignitaries and other
universities and colleges and, finally, the Chancellor's
Party, which includes honorary degree recipients, the -
Registrar, the President and Chancellor Allan M.
McGavin.
"At 2:15 p.m.," says Prof. McGregor, who is getting
nervous about the whole ceremony by now, "when the
students start to move, it seems impossible that all those
processions and parties will be able to reach the Gym, ;
file in, find their places and be ready to go at 2:30 p.m."
With a hint of pride. Prof. McGregor says that last
year the ceremony began at 2:29 p.m. on two days and
at 2:30 p.m. on the third.
Then the ceremony itself:
After "O Canada," the Invocation by a different
clergyman each day (arranged by the Ceremonies
Office);
Then the remarks of the Chancellor, Mr. Allan
McGavin (he writes his own);
Then the conferring of the honorary degrees (the
citations are written by Prof. McGregor and Prof. Roy
Daniells, University Professor of English Language and
Literature);
POLITE APPLAUSE
Then the conferring of academic degrees, the long lines
of students filing around the perimeter of the
Gymnasium, the marshals checking as they progress to » \\\
see they are in their proper order. Finally, the students
reach the platform, mount the stairs at the north end,
hand their name slips to the dean, advance across the
stage when their names are announced, kneel before the
Chancellor to be tapped ....
And in the balcony, polite applause from proud
parents, relatives and friends.
When all the graduates have passed across the stage
and returned to their seats they are asked to rise and the
Chancellor reads to them a brief admonition about their
rights and duties as graduates of UBC.
Then   the   presentation   of   the   class  gift   to   the
University by Mr. Michael Tratch, president of the 1972*    "*
graduating class.
And then, after "God Save the Queen," it is all over.
The platform parties leave first, followed by the
students, the spectators waiting until the processions
have left the main floor of the Gym.
The carillon in the Ladner Clock Tower peals out as . '
many of the graduates and their families walk back to
the Student Union Building for a University reception.
("It's an occasion on which the students can introduce
their parents and friends to their professors," says Prof.
McGregor).
Since early that morning, a crew of sandwich makers
and other Department of Food Services staff has been •'
busily preparing closed sandwiches (8,128 pieces), rolled
sandwiches (576 pieces), and open-faced sandwiches
(1,200 pieces). Also available are 4,000 cakes, cookies
and petits fours (the cakes and cookies are made at UBC,
the petits fours are bought from a Vancouver bakery).
The  Food Services personnel have used more than   -   -
140 loaves of bread, 50 pounds of butter, 32 pounds of
ham and an equal amount of turkey, 30 dozen eggs and
two cases of tuna in making the sandwiches.
They've also made 60 gallons of tea and there is 36
quarts of cream and 50 pounds of sugar available to put
in it.
Serving the food and cleaning up afterwards will be
25 waiters, waitresses and bus boys, many of them
undergraduate students hired for the occasion.
So,   you   see.   Congregation   is   a   pretty   complex
ceremony to stage. And when you start to dig below the
surface  you find that almost the entire University is -
involved in one way or another. STATEMENT
Continued from Page Three
duals in causing the offensive material  to be published;
2. Associates itself with the statements
condemning and deploring the publication of this and
other offensive material in student publications;
3. Reaffirms its adherence to the basic system of
values referred to in the above;
4. Approves the actions taken by Dean Finn and
the Faculty of Applied Science initiating an investigation into problems that have arisen and,
5. Expresses its regret that the persons responsible
for the publication of the offensive material have not
seen fit, to date, in response to the realization of the
effect of their action on the University community,
to come forward voluntarily to reveal their identity in
order to remove the shadow of their actions from the
large numbers of their fellow students not implicated
in their activities.
*■    t •
*' '
MR. NEVILLE SMITH
Graduate
Heads UBC
Department
Mr. Neville Smith, a 47-year-old graduate of the
University of B.C., has been named director of UBC's
Department of Physical Plant.
Mr. Smith, a 1949 Bahcelor of Applied Science
graduate of UBC, will have overall responsibility for
the planning, construction and maintenance of more
than $100 million worth of physical assets on UBC's
1,000-acre campus.
In addition to grounds and building maintenance,
the Department of Physical Plant supervises all new
construction on the campus. The department
employs more than 600 people.
Mr. Smith succeeds Mr. Jeimes T. Turner, who
resigned earlier this year to accept the position of
Director of Physical Plant at the University of
Toronto.
Mr. Smith joined the UBC staff in 1968 as
superintendent of operations and maintenance of all
buildings, grounds and services on the campus.
Prior to joining the UBC staff Mr. Smith was
employed for eight years in Ontario by Canadian
Breweries Ltd. as plant engineer, co-ordinator of
major building projects and in the fields of personnel
administration and labor relations.
He was also employed for varying periods in
Ontario and Quebec by Atlas Steels, Crane Ltd., and
the Aluminum Company of Canada.
A native of Vancouver, Mr. Smith first entered
UBC in 1942 prior to serving with the First Canadian
Parachute Batallion from 1943 to 1945. He reentered UBC in 1945 and graduated with the B.A.Sc.
degree in Mechanical Engineering.
Mr. Smith is married and has four children. Two of
his sons are currently studying engineering at UBC.
1972 CLASS GIFT
A $17,600 gift to the University from the
graduating class of 1972 will be used to support three
UBC-based projects.
The three projects were chosen by graduating
students in a campus-wide preferential vote. A total
of 21 projects were nominated for a share of the class
gift.
The projects which will receive support are as
follows.
The Charles Crane Memorial Library for the Blind,
located in Brock Hall, receives $4,600 to produce
Braille textbooks using UBC computer facilities.
A preliminary study of construction of a covered
swimming pool on the UBC campus will be carried
out with a $6,000 gift. A student opinion poll and
preparation of architectural plans will be carried out
with the funds.
A $7,000 grant has been made to a group of
Applied Science students who are building an experimental urban vehicle to be entered in a contest
sponsored by the Massachusetts Institute of Technology in August near Detroit.
The vehicle is designed to minimize exhaust
pollution and includes features for alleviation of
urban congestion.
ATTENDS  MEETINGS
Mr. Gordon R. Selman, director of UBC's Centre
for Continuing Education, has been named to the
Canadian delegations for two international UNESCO
conferences on adult education.
He participated in an international meeting of
experts on the Contribution of Universities to Life-
Long Education in Grenoble, France, May 15-19, and
will represent Canada at the third UNESCO International Conference on the Education of Adults in
Tokyo, July 25-Aug. 7.
AGROLOGIST HONORED
Prof. V.C. "Bert" Brink, of the Department of
Plant Science at UBC, was the recipient of the first
"Agrologist of the Year" award of the B.C. Institute
of Agrologists in Kamloops during March.
INVITED SPEAKER
Prof. Zbigniew Folejewski, of UBC's Department
of Slavonic Studies, is one of two North American
scholars invited by UNESCO to speak at a symposium
on the Humanistic and Social Values of Slavonic
Literatures to be held in Warsaw, Poland, this
summer.
Receive Museum Grant
A new museum to house the University of
B.C.'s collection of anthropological artifacts, including one of the world's leading collections of
B.C. Indian art, came a step closer to reality
Saturday (May 20).
Presentation of a cheque for $2.5 million to
UBC marked another step in the creation of a
museum, which is expected to be constructed on
the site of the former Fort Camp student residence
on the north side of Southwest Marine Drive at the
extreme north end of UBC's 1,000-acre campus.
The cheque was presented to UBC's President,
Dr. Walter H. Gage, by Mr. Grant Deachman,
Liberal member of the House of Commons for
Vancouver Quadra, on behalf of the office of the
Secretary of State of the federal government.
CENTENNIAL FUND
The $2.5 million, grant is part of the $10
million fund which Ottawa established to mark the
100th anniversary of B.C.'s entry into
Confederation. The announcement of the grant to
build the UBC museum was made in Victoria on
July 1, 1971, by Prime Minister Trudeau.
Under the terms of an agreement between UBC
and the federal government, construction of the
new museum will start before April 1, 1973, and
the building will be completed and open before
April 1, 1975.
UBC's Board of Governors, when it meets on
June 6, is expected to appoint an executive
architect and authorize preparation of preliminary
drawings for the project.
Already completed by the Vancouver firm of
Erickson Massey is the pre-design stage of the
project, which includes development of a statement of objectives and activities for the museum
and how these will be attained within the available
budget for the building.
An outstanding feature of the new museum will
be the Walter and Marianne Koerner Collection of
tribal art, described as one of the outstanding
collections in private hands in North America.
The generous offer of Dr. Koerner, a member
and former chairman of UBC's Board of
Governors, and his wife, Marianne, to present the
collection to UBC was instrumental in the decision
of the federal government to allocate $2.5 million
for construction of a new museum.
The Koerner collection includes Coast Indian
artifacts as well as other items of tribal art from
Africa and Oceania.
Dr. Koerner has been a generous supporter of
Museum of Anthropology activities and has made
numerous grants to enable UBC to supplement its
collection of Indian materials.
He was a patron of Totem Pole Park and
arranged for the massive timbers used in the
construction of the Haida dwelling and grave
house and the totem poles in the Park. He also
supported the 1957 expedition by UBC and the
Provincial Museum to Anthony Island on B.C.'s
northern coast to salvage the remaining Haida
totem poles from a deserted village.
The poles brought back from the expedition are
divided between the Provincial Museum and UBC.
The UBC collection will be displayed in the new
museum.
Completion of the museum will mean that UBC
will   at  last  be  able  to   display   systematically
collections of artifacts that have been accumula-.
ting on the Point Grey campus since 1927.
The most famous part of the UBC collection —
more than 10,000 items relating to the art of the
Indians of the B.C. coast — is currently stored in
the basement of UBC's Main Library and in
facilities on other parts of the campus because of a
lack of display space.
The Indian collection — painstakingly accumulated since the Second World War by Professor of
Anthropology Dr. Harry Hawthorn and his wife,
Audrey, who serves as curator of UBC's present
Museum of Anthropology — is valued at almost $10
million.
The UBC collection of Indian art was widely
acclaimed by North American art critics in the
summer of 1969 when it was displayed in
Montreal in a building on the site of Expo '67. The
exhibit proved to be so popular that it was
retained in Montreal over the winter of 1969-70
and was opened to the public again in the spring
and summer of 1970.
The new museum will also provide for the
display and storage of an additional 50,000 artifacts, which make up important named collections
of the oriental, classical and tribal worlds, and
more than 90,000 items from the prehistoric
period of B.C. Indian history, accumulated over a
period of 25 years from sites excavated under the
direction of Professor of Archaeology Dr. Charles
Borden.
MUSEUM DISPLAYS
The displays in the public areas of the new
museum will be designed to reflect the systematic
development of various cultures. Students and
members of the general public who are seriously
interested in cultural development will have access
to workrooms of various kinds where they can
examine artifacts, study photographs, listen to
tape recordings and look at motion pictures.
It is also expected that the UBC museum will
be closely linked with Canada's National Museum
in Ottawa and with museums in other parts of the
world.
Extension activities of the new museum will
take the form of advising interested persons in
communities throughout B.C. in the establishment of regional museums and in operating
programs of excavation and preservation of local
culture.
UBC Reports/May 24, 1972/7 Contact
A New
Graduate's
Guide
to the
Alumni
Association
An introduction . . .
There are about 58,000 alumni scattered around
the world — and you are now one of them. The
moment you received your degree you became a UBC
alumnus and automatically a member of the UBC
Alumni Association. So what does that mean?
Formed in 1917, the UBC Alumni Association
exists to promote the academic and financial well-
being of UBC through contact with alumni, faculty,
students, government and the public. The association
headquarters are in Cecil Green Park, 6251 N.W.
Marine Drive (228-3313).
It is here that the association carry out policies
and programs developed by the UBC Alumni Board
of Management, the organization's governing body
composed of alumni elected annually and of representatives appointed each year by the Alma Mater
Society and UBC Faculty Association. The
association is supported by an annual grant from the
UBC Board of Governors.
Fellow alumni . . .
You may be interested to know that there's an
increasingly young !ook to UBC alumni ranks. The
average alumnus is a mere 30 years old. What's more,
fully 25 per cent of all alumni have graduated within
the last four years.
And most alumni still live and work in Canada. At
least 70 per cent of all graduates reside in B.C., while
another 18 per cent live elsewhere in Canada. The
other 12 per cent are living in foreign lands.
It's the job of the Alumni Records department to
keep track of alumni, so as to enable them to vote in
UBC Chancellor and Senate elections. So, let the
records department know when you move..
Campus programs . . .
If you haven't discovered it already, you should
now — that's the Young Alumni Club. This successful
club, membership in which is open to graduates and
graduating class students, is designed to enable young
people to relax from a week of toil or study and keep
in contact with their university. Every Thursday and
Friday evenings YAC members gather at Cecil Green
Park for an informal session of music, dancing and
socializing. The membership fee is $3.
Alumni Communications . . .
One of the main current concerns of the
association is with communication —communication
with alumni, the provincial government and the
community at large.
Under the Government Relations committee auspices, for example, a series of informational bulletins
on new developments at UBC is sent annually to
members of the provincial government, opposition
parties, all B.C. municipal councillors and school
trustees and various education officials around the
province. The Government Relations committee also
discusses University problems annually with the
provincial government and opposition parties in
Victoria.
For a similar reason a Branches program is
maintained. Groups of alumni in major cities in
Canada and the U.S. have formed alumni branches to
keep in touch through social events and university
speakers. For more information on specific branch
programs contact the alumni representative in your
area.
B.C. CENTRES
(o) - office, (r) - residence
Campbell River
Dr. Arthur Lightfoot - 287-7111 (o)
Castlegar
Dr. Bruce Fraser - 365-7292 (o)
Dr. Bill Murison - 365-7292 (o)
Cranbrook
David Shunter - 426-5241 (o)
Kimberley
Larry Garston - 427-2600 (o)
Duncan
David Williams-746-7121 (r)
Kamloops
Bud Aubrey - 372-8845 (o)
Kelowna
Don Jabour-762-2011 (o)
Nanaimo
Alan Filmer - 390-4562 (o)
Dr. Gordon Squire - 753-1211 (o)
Nelson
Judge Leo Gansner - 352-3742 (r)
Penticton
Dick Brook -492-6100 (o)
Port A Iberni
George Plant - 723-2161 (o)
Prince George
Neil McPherson - 563-0161 (o)
Quesnel
Donald Frood -992-7261 (o)
Salmon Arm
Dr. W.H. Letham - 832-2264 (o)
Trail
Marilyn Mathieson - 368-6585 (r)
Vernon
Dr. David Kennedy - 545-1331 (o)
Victoria
Don South - 382-7454 (r)
Williams Lake
Anne Stevenson — 392—4365 (r)
ALBERTA
Calgary
Frank Garnett - 262-7906 (o)
Edmonton
John Haar-425-8810 (o)
Garry Caster - 465-1437 (o)
EASTERN CANADA
Montreal
Hamlyn Hobden - 866-2055 (o)
Toronto
John Williams - 861-3111 (o)
Ottawa
Michael Hunter - 996-7861 (o)
Winnipeg
Harold Wright - 452-3644 (r)
Halifax
Carol McLean - 429-8628 (r)
UNITED STATES
San Francisco
Norm Gillies-474-7310 (o)
Los Angeles
Dick Massey - 482-3600 (o)
Seattle
Stu Turner - MA2-1754 (o)
New Mexico
Martin Goodwin
Florida
Eric MacKenzie
New York
Rosemary Brough
GREAT BRITAIN
England
Alice L. Hemming
Paul Dyson
Scotland
Jean Dagg
In the Vancouver area, an alumni Division program
operates to help alumni maintain contact with their
former faculties.
A major link in keeping alumni informed is the
association's magazine, the Chronicle, which is sent to
all graduates four times a year. Further news is
conveyed eight 'times a year in the association's
special page, called "Contact," in the University
newspaper, UBC Reports. In the next few weeks
members of the graduating class will receive their first
copy of the Chronicle.
The ultimate aim of the entire program is to
increase understanding and support of the University.
Student Scholarships . . .
One of the projects the Alumni Association is keen
on is providing financial assistance to qualified and
needy students. Currently the association contributes
$65,000 annually in Student Assistance involving
scholarships and financial aid. More than 180
students are helped this way.
But, of course, the program needs money. The
support for the academic awards program comes from
the UBC Alumni Fund — that is, donations from
alumni and other friends of the University. The
alumni fund conducts an annual appeal for donations
in order to be able to provide some of these "extras"
which help students get more out of University.
Recent graduates are not canvassed until they have
been out of University for two years.
As an organization dependent on volunteer effort,
the association welcomes participation by alumni in
its programs. For further information write or phone:
Executive Director, UBC Alumni Association, Cecil
Green Park, 6251 N.W. Marine Drive, Vancouver 8,
B.C. (228-3313).
Special Events for the Graduating Class
After the graduation ceremonies on May 24
and 25 bring your family and friends down to
Cecil Green Park for a great chicken barbecue.
Regular Young Alumni Club facilities will be
available. Tickets are $2 a person, available
from the Alumni office in Cecil Green Park,
6251 N.W. Marine Drive, Vancouver 8, B.C.
(228-3313). . . The number of barbecue
tickets is limited so early reservations are
advised.
This year's edition of the Graduation Ball
will be held at the Commodore from 9 p.m.
Friday, May 26. . . the band is "The Crowe"
. . . tickets are $8 a couple and include a buffet
supper. Tickets will be available at the AMS
office until 4 p.m. on Friday, May 26.
For further information on any graduation
events contact the Grad Class executive at
922-6334 or 325-3451.
8/UBC Reports/May 24, 1972

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