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University of British Columbia Library Bulletin Jun 17, 1971

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 University of British Columbia Library Bulletin
No. 65 June 17, 1971 Vancouver, B.C.
CONFERENCE WEEK:
The Canadian Library Association is holding its annual conference in Vancouver from
June 19th-24th.   On June 18th, the British Columbia Library Association is holding its
annual meeting, and on June 16th and 17th, the School of Librarianship is conducting a
workshop on campus.  Many visitors to the Library are expected during this period; at
the same time, many of U.B.C.Ts librarians will be attending meetings.  Lonely survivors
should remember to smile at strangers.
INTERLIBRARY LOANS:
On May 13th a meeting was held at the University of Calgary to discuss problems
connected with interlibrary loans.  Most of the university libraries west of Manitoba
were represented.  Topics discussed were:
1. Relationship of ILL to other departments of the library;
2. Delays in transit time;
3. Format of ILL requests;
4. Procedures involved in verifying and searching for locations.
The meeting was informal and provided the opportunity for a practical exchange of
ideas.
GRAPHICS ROOM OF THE INFORMATION AND ORIENTATION DIVISION:
The Graphics Room now has a telephone.  Staff members who may need to talk to
Merike Patrason or Bianca Barnes about signs, displays or other graphic work may now
call them at Local 4983.
TASK GROUPS, NATIONAL LIBRARY, OTTAWA:
The Task Group on Cataloguing Standards, outlined in the Bulletin of May 21st, has
Ron Hagler as its U.B.C. representative.
The MARC Task Group has now been formed and has had two meetings, Bob MacDonald
acting as U.B.C.fs representative.
The National Library foots the bill to bring the members together at these meetings.
SUPERIMPOSITION OF CATALOGUE ENTRIES:
The Library of Congress is now giving consideration to the abandonment of super-
imposition in favour of cross-referral between entries under differing ALA and AA forms
of the same name.  This would mean that entries of a personal or corporate author could
appear under more than one form of the name.  Various possible reactions on the part of
U.B.C. are being weighed, including the suggestion that we should restrict ourselves to
the use of the latest form, but that we should refrain from altering out-dated entries
by filing cards of varying vintages behind raised guide cards proclaiming the accepted
(new) form of entry.  Cross-references would lead the user from the old to the accepted
form.  Any comments on the part of public service librarians would be welcomed by Doug
Mclnnes.
SUBJECT HEADINGS:
LC is also contemplating "improvement of our subject heading system, especially to
achieve greater consistency in structural patterns and to update terminology.  On this
front our position will be that a new subject catalog will be a necessity."* The feeling
of U.B.C. cataloguing divisional heads on 'this score is that our present system of guide
cards, effectively served by cross-references, will take care of any innovations which
may appear on LC copy.
Letter of April 29th, 1971, from C. Sumner Spalding, Assistant Director for
Cataloging, Library of Congress, to Mc Elrod.
VENDING MACHINES:
There are now coffee, candy and cold drink vending machines inside the subterranean
entrance, immediately below the Main Entrance, to the Library.
PERSONAL ORDERS FOR BOOKS AT LIBRARY DISCOUNTED PRICES:
Some years ago, the Acquisitions Division accepted personal orders for books from
individuals employed at the University.  This practice was discontinued because of persistent problems in the operation of the system as it was then organized.  The problems
that most frequently arise in an effort of this type are difficulty in collecting money
promptly and staff resignations while orders are still outstanding.  Consequently the
Library was forced to assume responsibility for these orders and to assign an inordinate
amount of time to the solution of snags.  There have been enough inquiries in the last
few years to indicate that there is still considerable demand for this service, and the
Acquisitions Division has arranged to collaborate with the Library Assistants1 Association
in allowing members of the Library staff, professional and non-professional, to place
personal orders for books at library prices. The first requirement in re-introducing personal orders is to arrive at some means
of eliminating the difficulties which arose in the past.  The method chosen is to require
that a sum in the amount of the list price of the book for U.S. and Canadian titles,
and the list price plus fifty cents for British titles, be deposited with the Library
Assistants1 Association at the time the order is placed.
At this point, a few words on international pricing practices might be instructive.
Books published in Britain and the United States which are on sale at retail outlets in
Canada have had their original prices marked up by the Canadian distributor, who is
usually given exclusive marketing rights by the publisher.  According to these agents,
this markup is barely enough to cover handling costs and allow a modest profit.  There
are others who would disagree.  The result is that the Canadian price of a book is much
higher than it is in the country of origin.  A recent sampling of one agent's catalogue
revealed that American prices were marked up by an average of 19% and British by 68%.
To take a specific example, the paperback edition of Kenneth Clark's Civilization is
available at the UBC Bookstore for $8.95 plus tax.  The price if purchased in England is
$5.51.
To make a long story short, American books are available through the Library at 5%
to 30% below the U.S. list price, which is some 10 to 25% below the Canadian price.  The
size of the discount depends upon which category (educational, technical, trade, etc.)
the publisher places it in.  British books are not available at less than the full
British published price, and the surcharge of fifty cents is intended to cover any postage
or handling costs which may be imposed by the vendor.  There may also be some bank
service charges which will have to be assessed equitably among participants in the plan.
In the great majority of cases, more money will have been collected than is actually
necessary to pay for the book, and a refund will be issued upon its arrival.  There may
be a few instances where the price has been increased since the listing in Books in
Print, and if this results in the charge being greater than the amount deposited, it will
be necessary to collect the difference upon arrival.
Anyone wishing to place orders should note the following procedures and conditions:
■*
1. Contact Nick Omelusik in Acquisitions, who will establish the book's price,
collect a cheque and issue a receipt for it, have the order typed and
mailed, and turn the cheque and order record over to the Library Assistants1
Association.  The Association will maintain a bank account for funds
received and an order file.  When the book and invoice arrive in
Acquisitions, they will be turned over to the Association for payment,
distribution and refund.
2. Only books which are in print and published in Canada, Britain or the
United States will be ordered.
3. Delivery time varies, but will usually be between three and six weeks.
Orders not filled within six months will be cancelled and the money refunded.
4. The onus is on resigning staff members either to instruct Claudia Kerr
of the Library Assistants' Association to cancel their outstanding
orders or to leave information as to where they may be contacted after
departure to complete the transaction.
LIBRARY ASSISTANTS' ASSOCIATION:  SOCIAL ACTIVITIES:
Is life in the Library dull? Not if you join in the social activities of the Library
Assistants' Association.  All library personnel are invited to participate, including
family and friends.
Evening tours of industries and businesses around the city will be held monthly,
starting with a tour of the new C.P. Air building on Wednesday. June 30th.  Other
interesting tours planned for this summer include Dairyland, Gulf Oil and B.C. Tel.,
with possible day trips to the Skagit Valley and Ross Dam. Gastown, Chinatown and Grouse
Mountain.  Check your notice boards for more details.  In the fall, bowl your way through
Tuesday evenings with the L.A.A. Pinsters, starting Tuesday, September 7th.
Keep these dates free:  C.P. Air   Wednesday, June 30th, at 7:30 p.m.
Dairyland  Tuesday, July 20th, at 7 p.m.
For the first tour please 'phone any of the people listed below and indicate how
many will be in your party.  Registration will close on June 25th.  Transportation will
be arranged for those without cars.
Carol Ann Baker 2039
Gwen Gregor 2231
Claudia Kerr 2304
Pat LaVac 4696.
Help make these tours successful, so that the Social Committee will feel encouraged
to arrange more.

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