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UBC Library Bulletin 1996

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 UBC     LIBRARY
BULLETIN
No. 248
December 1996
Merry Christinas! Happy New Library!
Oh by gosh, by golly/ It's time for books upon a trolley ... about half a million of them, at last
count. The decision is now official: on December 20 the largest mass move in the history of the
library system will get underway. Teams of professional movers and Plant Operations staff will
work double shifts every day but December 24-25, 31 and January 1. The aim is to transfer between
50 and 60% of the entire Main Library humanities & social sciences collection over to Koerner and
reintegrate it on floors 1-2 and 4-6.
He's making a list/And checking it twice/ Gonna find out who's naughty or nice ... That would
be Suzanne Dodson's super-sidekick, Doug Brigham, making sure 90 Main Library staff and all their
belongings wind up settled into their new Koerner Library work areas by early January. Be nice:
please finish sorting and packing before December 20, and sign up with Suzanne Dodson for a tour of
the floor 1 and 2 renovations rather than dropping in unannounced. Understandably, everyone trying
to complete jobs there will be under great pressure, and controlling visits is one way we can help.
Christmas comes but once a year ... and this year patrons will find it a bit slow to depart.
Between Christmas holiday shutdowns and service limitations due to the move, users should plan
ahead if they need to use Main or Koerner during the 16-day blitz. Check the fluorescent pink
handouts listing service locations and hours.
Hallelujah! [Handel, Messiah, 1748] ... If all of the above go as planned, 1997 will see UBC with
its Phase I research library up and functioning, and the balance of the Main Library staff and
collections able to spread out into more useable space. So, thanks in advance to everyone who's
helped to make the Koerner plans a reality, and may next year be a truly happy New Year.
Special Thanks for a Special Gift
4<w
MRMIS^
Christmas came early for the Special Collections and Archives Division this year.
Until last month, the outlook for a major building project had looked bleak. Climate
and temperature control are essential for this large archival collection, valued at
up to $80 million. However, the Division's elderly and unreliable HVAC (heating,
ventilation and air conditioning) system had become a serious threat to
preservation. It took several years of campaigning to get money in place for the
$177,000 replacment project. $77,000 of this had already been spent or committed
when the provincial government suddenly slashed UBC's funding for minor capital
projects of this type, and a freeze was put on the remaining $100,000.
As Facilities and Preservation Manager, Suzanne Dodson had been involved with the HVAC proposal since
1994. Rather than see it fail, she and her husband Earl offered to donate half of the $100,000 needed, with
the proviso that the University find matching funds. It's now official: the remaining $50,000 has recently
come through, and work will start on the new system as soon as possible.
Library staff will remember that within the last two years, the Dodsons have also made it possible for the
Koerner Library to install its much-needed second elevator (due next April), to expand the level 7 roof deck,
and to add the lighting originally proposed for the metal "trees" that highlight the rooftop atrium. Without
their support, Facilities and Preservation's award-winning preservation microfilming project would
probabably never have happened. Please join Ruth Patrick and the rest of the Library administration in
wishing Suzanne and Earl a particularly happy Christmas.
ubc library bulletin page 2
GST Rebate Boosts Collections Funds
As of October 24,1996, Canadian libraries will no longer be required to pay the 7% federal Goods and
Services Tax on printed books, scholarly journals, and other items defined, rather narrowly, by Revenue
Canada. Taken all in all, it's good. news. Even though we customarily received, a 67% rebate on purchases in
all media for the Library's collections (in effect, paying 2.31% GST rather than the full 7%), the new
enhanced rebate iaeans we will pay no G ST at all on many library acquisitions, and will continue to get the
67%- rebate on the rest.
The intention of the October legislation is to promote literacy. It applies to printed books, scholarly journals
acquired on a subscription basis, audio recordings of printed books, ail ases (except compilations of street and
road maps), and most likely music scores, although a Revenue Canada ruling may be needed there. Excluded
are microforms, videos and similar A-V materials, electronic media, non-subscription journal acquisions, and
any periodical with more than 5fa advertising content.
Understandably, applying; this to our purchasing patterns and estimating savings is a task not lightly
undertaken. Ann Turner, the library's Financial and Budget Manager, made a speci a! effort to come up
with ballpark figures in time for the December Bulletin. In 1995/96 we paid $164,504 in GST on collections
material, including items acquire d on grant, trust, departmental and reading room funds. If the 100% rebate
policy had been in effect, we woul d have saved about $154,460 of that total overall, and $148,921 for items
within our own library operating budget. These figures look more precise than they are: they're based on
the general type of materi a! normally acquired on each hook fund, and as noted above, format is everything
when it comes to being exempted from G ST in future or continuing to pay.
As the legislation was announced seven months into our fiscal year, the new rebate won't amount to as much
in the 1996/97 budget as it will in future. However, if the slender but welcome increases in our operating
book budget continue, and. the money is spent primarily on "eligible" materials, over time the GST savings
should mount up nicely. Current plans are to redirect the money back into collections spending.
Koerner OpeningCelebrations
The official Opening Day ceremony for the Walter
Koerner Library is scheduled for Monday, March 10,
1997. It's the highlight of a festive 10-day period of
special events and activities designed to include all
levels of Library staff, UBC users, off-campus patrons,
and the Vancouver community. The celebration also
provides an opportunity for the library to thank its
many donors, as well as the innumerable other people
whose hard work went into the Koerner project.
Preceding Opening Day, we'll be co-sponsoring a four-day conference at the SFU Harbour Centre. Titled
Scholarly Communication in ike Next Millennium, it will bring together schol ars, librarians, publishers and
other key Canadian players, as well as experts from other countries. As attendance is limited to 200, early
registration is advised. For more information and an advance look at the program, visit the conference Web
site at ^ittp://www.sfu.ca/scom/>
Spe aking of Web sites, full details of the March 5 -15 events are now up on a handsome new one designed
by the Woo dward Library's Suzan Zagar. The UEL, appropriately enough, is ^ittp://www.library.ubc.ca/
koerner/celebration>. Check this one regularly from now on: it's where to find the complete timetable for
each day of the Koerner festivities, not to mention a self-guided visual tour of the new library, a slide show,
and a look at the Koerner project from the architect's point of view. Be sure to sign the electronic guest book,
file your own comments, and read others'.
ubc library bulletin page 3
Copyright Bill: Will Changes Threaten Information Access?
The seemingly unending saga of Canadian copyright revisions is far from over. Bill C-32, which would define
what's acceptable in terms of reproducing a copyrighted work, passed its second reading in the House of
Commons six months ago, and is currently under review by the Standing Committee on Canadian Heritage.
As part of this process, the Committee has heard at least 60 briefs. Some were from libraries and
educational institutions anxious to retain and/or improve the (mostly) favourable wording in the original
draft. However, many others were presented by creators' groups, publishers, and other stakeholders who
have been lobbying hard to eliminate exemptions for these users. On December 3 the Committee began a
clause-by-clause revision of the draft, and we are informed that there will be between 60 and 70 alterations
to the wording. As the bill has only 63 clauses, this suggests that extensive changes are in the works.
The Canadian Library Association has sounded the alarm. In a statement e-mailed to libraries across the
country, CLA called for "urgent action by the library community, to alert Ministers [Sheila] Copps and
[John] Manley and members of the Standing Committee on Canadian Heritage of the importance of
maintaining exceptions for libraries and educational institutions in the legislation." Library staff and
administrators were urged to make the following points:
• It is in the public interest to ensure reasonable access to copyright works for the purposes of
education, research, private study, and the advancement and dissemination of knowledge.
• All Canadian governments since 1988 have made commitments that Phase II copyright legislation
would address the interests of the user community.
• Libraries do now and will continue to negotiate with CANCOPY to provide compensation to writers
for copying done outside the proposed amendments.
CLA fears that if controversy over the final wording of the bill continues, it will either be returned for
redrafting or be lost altogether if it isn't passed before an election is called.
As if that wasn't enough bad news, an international conference on intellectual property rights could generate
even more problems. In order to bring the global copyright system into the computer age, the World Intellectual
Property Organization (WIPO), an arm of the United Nations, will be meeting in Geneva from December 2 to 20.
Representatives from 16 countries, including Canada, will review three draft protocols, including one that
extends the Berne Convention provisions for protection of literary and artistic works, and another establishing
copyright protection for databases. An array of academic, scientific, consumer and technical organizations,
including the American Library Association, have come out against the proposals. Whatever the outcome,
Canada's Minister of Industry, John Manley, stated on December 2 that "if agreements were entered into at an
international level... which were inconsistent with the provisions of our copyright law and to which we wished
to subscribe, then of course we would present the appropriate legislation to Parliament".
To quote one of the classic film lines: "Fasten your seatbelts, kids, it's going to be a bumpy night."
Record Set for T & L Proposals
Applications for 1997/98 Teaching and Learning grants have just been submitted. Last year the Library did
an outstanding job, submitting 17 proposals and receiving funding for all of them. This year we hope to do as
well or better. Overall, 24 proposals have been put forward, valued at just over $575,000. Thirteen of the
applications are requests to continue funding for projects initiated in 1996/97. In addition, 11 new proposals
have been drawn up, with a value of roughly $300,000 for staff, collections and equipment. While most of the
requests were submitted by individual libraries or divisions, four were done in partnership with other UBC
departments such as Graduate Studies, Law, Commerce and Computing Services.
If we were to get everything on the wish list, it would come to more than twice the value of last year's grant
total. To put it in more concrete terms, full funding would allow us to hire some 22,200 extra hours of
student help, add over $55,000 worth of new material to the collections, and buy about $90,000 worth of
equipment, software and computer connections.
It will be several months before we hear what projects will be funded, and undeniably there's stiff
competition for the money available. However, the Library obviously has a strong team whose members
know from experience what it takes to design and write a winning proposal. Special thanks go to this year's
coordinators, Bonnie Stableford and Mary Mitchell, and cross your fingers for good news next spring.
ubc library bulletin page 4
SYSTEMS UPDATE
Countdown to DRA
With the new DRA system now up in test mode for staff use, and the
Library-wide changeover just five months away, most of our focus has been
on keeping current with the work and training needing to be done before
May. The various DRA committees will mainly be concentrating on the
technical aspects of the system, with the first priority being understanding how the system works and
addressing conversion issues. The rough draft of all conversion specifications was completed on
schedule December 1. Shortly after that, plans called for another DRA site visit by Steve Falk and
Lottie Meador, during which the final version of the specifications will be put together. We hope to
make it to the formal signoff point by the end of December.
By now each Task Group is hard at work dealing with its sector of the implementation issues, and
during December and January we can expect a transition from the "medium intensity" phase of
preparations into the final "high intensity" months. One piece of good news is that the serials system
is looking better than originally expected.
Erik de Bruijn, Brian Owen, Nadine Baldwin and Ann Turner will be working with the Levels of
Cataloguing Implementation Group and the Accounting Policy Committee to address changes in
workflow procedures, policies, and organizational implications. Any major issues in these areas will go
to the Library's Admin Group for resolution.
Ann Doyle reminds all staff that DRA training sessions have now started, and will be offered several
times a month. We're also encouraged to bookmark the URL for the Library's DRA home page. This is
where people can check for all DRA-related news, information from the various task groups, and links
to other library catalogues which already use the DRA system. Check it out at <http://
www.library.ubc.ca/staff/dra>
More on DRA Training Plans
Everyone on staff is assured that they'll be getting training well before the new system goes in. There will
be three basic training tiers: the primary "super trainers", a group of secondary trainers, and the rest of
us. Plans for interim training from December until the date of implementation are just being prepared,
and will be circulated to all branches and divisions. DRA training materials will be made available in
LPC, the Main Library Technology Training Room, and the Main Library's Circulation Division.
Formal training begins in February, as follows:
1. DRA
Week of February 3: Technical Services (including Cataloguing and others involved in
bibliographic record creation); Public Services.
Week of February 10: Acquisitions and Serials
Week of March 17: Circulation
2. Train the Trainers
Week of February 24: two seminars on techniques, with facilitators from the ARL Training
Skills Institute:
a) February 24-26, for primary trainers
b) February 27-28, for secondary trainers
3. All Staff
Plans for training in specific modules will be announced by the chairs of DRA task groups and
by Library supervisors. For further information, please contact Margaret Friesen,
Chair, DRA Training Task Group, or the chair of the closest related task group.
ubc library bulletin page 5
MORE SYSTEMS UPDATE ...
Equipment Installation Update
Systems Project 96-3 is now underway. It involves purchase and installation of 110 additional
workstations, about half of which are destined for staff and public service facilities in the new
Koerner Library. Another significant component of Project 96-3 is the upgrade of all existing OVID
workstations. The new machines will be installed essentially as public-access Web workstations. At
the same time, we are implementing the new OVID Web interface as the primary way to access this
system from within the library. This means that the Life Sciences Libraries workstations giving
users access to MEDLINE, HealthStar, CINAHL (nursing), BIOSIS and Current Contents all have a
new look. Even though the changeover had to be scheduled for the middle of the fall term, users
seem to have taken to the Windows-based interface with enthusiasm.
All remaining new Project 96-3 workstations have been allocated to meet specific needs in various
branches and divisions.
Our standard workstation specifications have continued to improve. All workstations purchased as
part of this project come with 16MB of memory and a 635 MB hard drive.
As usual, our requirements are greater than the immediate supply of workstations. However, we
hope to initiate another major purchase before the end of the 1996/97 fiscal year.
Patrons wanting to check their e-mail now have a new location for public Netinfo terminals. Six
superseded workstations have been moved into a glassed-in room in the basement of the Woodward
Library. They're available as long as the building is open. However, please note that they ONLY give
Netinfo access; word processing and printing still have to be done elsewhere.
Old Space —> New Technology Training Room
Bookings are pouring in for the Main Library's computer training lab, recently set up in the fomer
administrative photocopy room. It offers 10 Pentium PC's loaded with the same software as a
standard staff workstation: Windows, virus-checking software, Netscape, and other package items.
The instructor's workstation and video projector from the Level 3 Conference Room have also been
relocated to the Technology Training Room.
While this isn't the state-of-the-art facility that awaits when we move to Koerner, it does allow
hands-on training space for library people wanting to keep up with the systems now becoming
available to all staff. Please note that it's reserved for supervised training only, and is not available
for general workstation activities such as Netinfo access.
To book the Technology Training Room, contact Jean-Philipe Wilmshurst in the Koerner
administrative office. If your training program involves special software projects or CD-ROM
databases, please also consult Tracey Douglas in the Systems Division ahead of time, so that the
instructor's workstation can be set up as required.
ubc library bulletin TH ]T f S.
page 6
STAFF NEWS
Hello
Mary Fankhauser, LAI, Education Library
Adelia Harrison, temporary LA2, Woodward Library
Dana McFarland, Reference Librarian, Education Library
Anita van Weerden, LAI, Woodward Library
Promotion
Maureen Adams, to LA4, David Lam Library
Retirement
Toshie Aoki, LA2, Catalogue Division. This is our second goodbye
to Toshie, who was with Catalogue Preparations as an LA2
between 1974 and 1977. After a 12-year break, she returned to LPC
as an LAI in Catalogue Records, then moved via Catalogue
Products to the reorganized Catalogue Division. She'll be sincerely
missed.
Notice of Retirements
The Library has received word that Indy Bhugra (Indie/Law Unit,
Catalogue Division) and Julie Stevens (Undergraduate Library
Services Coordinator) will both be taking early retirement, effective
December 31. The January Bulletin will carry fuller notes.
Been There, Done That
Congratulations to Margaret Friesen, who has just passed her
oral examination and had her thesis accepted for her MLIS at the
School of Library, Archival and Information Studies. This is the
first Master's thesis ever completed for SLAIS, which only
introduced the option last year for the library and information
studies sector ... Margaret is also a joint author, with Erik de
Bruijn, of a new article, "Investing in Human Resources: Staff
Training and Development at the University of British Columbia".
See Advances in Library Administration and Organization, v. 14
(1996), p. 63-94. ... Erik spent part of October attending the
EDUCOM Conference in Philadelphia and the LITA/LAMA
Conference in Pittsburgh, fitting in site visits at major universities
to discuss cataloguing and technical services operations ... kudos
also to Mary Mitchell (Law) and Elizabeth Caskey (Lam), the
Library's new members on UBC's Scholarly Communications
Committee.
ubc library bulletin page 7
STAFF TRAINING
Aj 4 4
Staff Training and Development: 1995/96 Highlights
The STD Annual Report was distributed several weeks ago to all
divisions and branches. Its theme could be summed up as "Learning To
Change". In its fourth year, the program built on last year's goal:
helping staff deal with changes in information technology and
organizational restructuring. One of the lessons learned was that
techniques for adapting to change are applicable at both the personal
and organizational level.
Fifty per cent of the $60,000 budget went toward support for learning
information technology of all kinds, including basic to advanced
computer skills. Activities included special programming of UBC lab
courses for library groups needing more hands-on experience with the
World Wide Web, Internet, and Windows. Sixty-two other staff
participated in specialized courses in applications such as spreadsheets,
accounting, geographical information systems, word processing, and
desktop publishing.
Four out of every five sessions on information technology were
conducted by UBC librarians using our own facilities. The total number
of staff signing up for one or more courses came to nearly 900. Topics
ranged from focus sessions on UBCLIB, the World Wide Web and
Internet to seminars on financial procedures and the Freedom of
Information and Protection of Privacy legislation.
Due to the need for as much skilled help as possible on dealing with
change, Judy Clarke was brought in as an external trainer to ease the
transition. She presented four repeat sessions to 89 participants on
managing personal change and transition.
Not all training needs to be in face-to-face workshops. Three participants
completed an introductory course on the World Wide Web given wholly by
e-mail, and two others worked through an entire self-directed certificate
program, complete with correspondence courses and exams.
In early 1996 our STD program was compared with that of other peer
universities. It was found to be comparable in scope and budget to just
one other Canadian institution, and more developed than equivalent
programs in the other universities. Recognition of this development has
resulted in an invitation to publish an article in Advances in Library
Administration and Organization [see Staff News page] and to present
papers to both SLAIS and the Association for Media and Technology in
Education in Canada.
Margaret Friesen, the Library's Staff Training and Development
Coordinator, merits thanks from the literally hundreds of library people
who take advantage of these programs without, perhaps, remembering
that few of these opportunities existed in the early 1990's. Margaret's own
thanks go to the Staff Training and Development Committee for their help
in planning and implementing this range of programs, and to Peggy Ng,
Josie Lazar and Sara McGillivray for their expert logistical support.
ubc library bulletin page 8
MAILBAG
Fan Mail Sampler For '96
To end off the year, what better way than to just reprint some of the letters that have come in to
libraries around the system? Admittedly, what follows is the good stuff— but, how often do we all see
it? Space permits just portions of dozens of letters and messages, so many have been left out for every
one printed here. All the same, if you ever doubted that what you did mattered, read on....
... ft is ofino fittie, Qoneerfa&Me, to kav-e< oa/- [cda&atmj ISram etarfrfe-d'with Debbie, orfea&i aiaracter. Tkeee- tUepwe ofitke,
£e#e do tie/kjole... and mow. Tiea ol)tHOa.eU gttiw tottm-ide tk/'e bieaeant, ooiie^/aimdeamrtke atiKoet>kwe>.,,, /fool
forward to tie, next aaar ofir&sw&k, tUou/wp ku> watt wiiiU fatyktw Uoaa.ee, ofitkrn....
Dear Dr. Patrick:
I am writing to express my appreciation for the work of the Asian Studies library and in particular the director of
its Japan division, Mr. Tsuneharu Gonnami. Since I arrived in UBC in 1961,1 have witnessed the development of the
Japanese-language library from its barest beginnings into one of the most significant collections in North America. For this
the patient work of Mr. Gonnami for over a quarter of a century is largely responsible.
In addition to this long-term contribution ... during the past fifteen years Mr. Gonnami has made a significant
contribution to another field of historical research The field is the study of the Japanese educator, essayist and
internationalist Inazo Nitobe, after whom UBC's Japanese garden is named....
Gonnami has assisted at every step of the way in this development. He made the resources of the library ...
available to the dozen collaborators who prepared essays for [a landmark] conference [on Nitobe], and then for the last year
has led the group... involved in the translation. Treating the task of translation as an act of historical scholarship, Gonnami
and his colleagues have produced a flowing text which will set a new standard for the study of Nitobe in Japan.
The skills involved in these tasks go far beyond what one would expect from even as capable a librarian as Mr.
Gonnami. As the editor of the volume,... I would like to express my thanks to him and to the library he serves so capably.
Todm, a woodward'fSfam etajfjf 'memSe^ (Catkep-Me, rrouiett) a/aev-em UMaitoifte. $d,e> v-em oatmtL efoou/edme (ww to use
the, ooflouf-ttkoto&otHW and to aee faaxepawM/'ee. freaiia aporea/atedier lindnese and Up- tkoa^kt^Jneee. woodward is iaoif to
foav-e foep on etafifi. fkani #oa.
To Everyone at the Interlibrary Loan Division:
I am currently attending Okanagan College in Kelowna as an English major.
This is now the second year I have taken advantage of the interlibrary loan
system, and I wish to praise all of those involved in this excellent service.
The inadequacy of our own library is more than compensated for by UBC's vast
selection, which is made accessible to students through this fine program.
Articles and books arrive quickly, and this is appreciated by all of us here.
Thanks again.
Dear Dr. Patrick:
Thank you for the briefs which [Bonnie Stableford, Lore Brongers and Janice Kreider] submitted to
the Review Teams for the Faculties of Agricultural Sciences and Applied Science.... thanks also for
your recent note. Your people did a very nice job of presenting the Library material.
ubc library bulletin page 9
Dear me, Pri&e;
,,,,/am writing to oommendtkeetarfrf orf'tieSioftedioaiSranokISram at {/an&oav-er nospitai. Doping the fastthreeaearsI' kav-e
done a considerate amoant ofi u/or£ at tkis Mrara*, andkav-e oome to appre&iate tie- c>onsisten&a oft'tU professionalism and&ompetenoe
o^/Van&f Forbesand'tU peopie wit ft, a/foot* she u/orls,
ftispartioaiarL oommendaiie^ ftkinl, tkatrequests£or assistanoe inproMemso^-in^ (ioc>atin<p obs&areioapnais, fiore&ampie)are
aiu/aus'met with a wains' and entmsiast/b response,
... [PfeaseJ oonv-eu km appreciation to Ms, Forbes andker ooffeagaes,
[Letter to Lynn Trudeau, Undergraduate Services and Library Circulation}
... On behalf of the 1996 UBC Shad Valley students and staff, I would like to thank you for your support of this
year's program by arranging library and E-mail access for all of the Shads. Many students made use of the library
access to do research for the projects which we worked on this month. This research was an essential part of the projects
and greatly enhanced the quality and realism of the final products.
Without (your] generous support, the unique learning esperience of the Shad Valley program, combining science,
technology and entrepreneurship, would not have been possible for science students across Canada. Thank you again.
To: Beverly Scott, HSSD
Thanks for sending the additional info on Silvernet.... And thank you very much
for giving us such an informative presentation. My experience with the UBC Library
staff has been uniformly excellent, and you certainly maintain that tradition.
[Letter to Shirley Chan, Chair, UBC Board of Governors]
Dear Ms. Chan:
I very much appreciated your letter of support regarding my Fulbright work here at UBC this year. I can't begin to
tell you how much my Fulbright here has meant to me.... Please convey to other members of the Board of Governors
that I have the highest regard for the University of British Columbia staff and faculty. I consistently found the staff in
the libraries ... and other support services to be helpful and eager to assist me with my research and teaching.... Whether
I found myself in the classroom, in the library stacks, at a public lecture or symposium, or strolling the UBC gardens, it
was always apparent to me that this is a place that believes in its mission — to educate and create knowledge.
And Some Internal Fan Mail...
From Hilde Colenbrander, Data Library: Please would you make special mention of Data Library
support staff in your next Bulletin: Brian Kroeker, programmer/analyst, and Laura Canning, data
services assistant, have done excellent work on the Data Library's 1996/97 Teaching and Learning
project. The purpose of the project is to create Web access to selected Canadian social science data
files.... Brian planned and directed the project and assisted with the programming; Laura spent endless
hours creating HTML versions of codebooks and designing Web pages for the project.... We've had very
positive feedback from both students and faculty ... and hope to be able to continue it next year.
From Merry Meredith, Graphics: With the ongoing move to Koerner, painting in Main, and staff illness
we've been particularly busy this past six months. Many thanks to Sheryl Adam, Shana Hugh and
Michelle McRae, and students Julie Lees and Allan Chan, for their able help in getting Graphics
through the summer and the fall terms!
ubc library bulletin page 10
AROUND THE LIBRARIES
Library Publications: Who's Doing What?
Three Sedgewick/Koerner librarians have split responsibility for overseeing new and revised Library
publications. Sheryl Adam will handle all the UBCLIB (blue) guides and anything relating to services
for people with disabilities. Larry Campbell is responsible for Library Gopher/World Wide Web
support material, and Joan Whitney will take over all other Library publications, including branch
and division handouts. If you are still unsure who should deal with a particular item, please see Joan.
More Bookable Rooms for Library Groups
Besides the old Third Floor Conference Room in the Main Stacks and the Koerner Seventh Floor
Conference Room, staff are reminded that two areas in the former Main Library administrative offices
are now available for group use. Ruth Patrick's former office is now the Heritage Conference Room,
and as noted elsewhere, the former copy and supplies area has become a computer-equipped
Technology Training Room. All four areas can be booked via Jean-Philipe at 2-3310.
Next Steps Toward No-Loan Policy For Journals
As most staff know, science journals reverted to "library use only" status some time ago. Following the
recommendations of several committees and task groups, humanities and social sciences journals will
be phased down to the same category in the next five months. From January until the end of April,
1997, they will be on 1-day loan. Starting in May, no journals in the library system will be routinely
circulated. Special-needs requests can still be made; we'll have details in a later issue.
Remember: There's More Than One Koerner
Puzzled medicos in the Koerner Pavilion (a.k.a. the very large Intensive Care Unit at the UBC site of
the Vancouver Hospital and Health Sciences Centre) are wondering what to do with pieces of campus
mail addressed to "Koerner" people who seem to be working for the library system. Some of this mail
takes days to make its way back, and without action, the problem could get much worse when 90 new
people move to Koerner next month. Please make sure all correspondence is addressed to the Koerner
LIBRARY, campus zone 2. (The hospital is in zone 3.)
Tattletape Group Parties, Tells All
As the tattletaping of the entire Main Stacks fades into history, and the November 20 celebration
party along with it, we're left with some mind-boggling numbers, along with one or two news updates.
First, the updates: while the bookstacks have been completed (read on to find out what that involved),
several areas still remain on the finishing-up list. About two ranges of stacks are left to be done in the
Bib. Centre, roughly half of the Science & Engineering reference collection, and an unknown quantity
of Government Publications materials are being finished off by staff from Circulation, HSSD and other
areas.
Now for the big accomplishments. Between December 14, 1994 and September 20, 1996 (21 months
and 6 days), our gallant staff tattletaped 1,070,116 items. That's enough inches of tattletape to stretch
from the Main Library to Manning Park Lodge. Eighty-seven per cent of the work was carried out by
Main Circulation staff and students (thanks, all those student tattletapers at the turnstiles!). Thanks
also to our student helpers from Sedgewick. The LPC staff accounted for about 11% of the total —
that's over 134,000 items —with HSS, Government Publications, and the Information Division's
dedicated Pauline Willems making up the balance.
This makes the entire Koerner Library collection security-proofed from day 1, and will mean the same
for the Main Stacks once the exit upgrading is in place. A party was definitely in order, and rumour
says that when it took place November 20 it featured — what else? — the World's Largest Tattletape.
Photos have been censored, but a well-earned celebration was had by all.
ubc library bulletin editor: elsie de bruijn (2.3393)
design: merry meredith

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