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University of British Columbia Library Bulletin Feb 15, 1971

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 University of British Columbia Library Bulletin
„No.   60
February   15,   1971
Vancouver,
B.C.
-LIBRARIAN'S  REPORT:
The 55th Annual   Report will   be   received  by Senate on  February 24.     On  Thursday,   February 25th
,at 3.30 p.m.,   in  the School   of Librarianship,  Mr.   Stuart-Stubbs will   talk about   the   report,
which  deals with  the  decade   1960/70.     A film about  the Library,  made   in   i960  and  featuring
Mr.   Neal   Harlow,   then  University Librarian,   will   be  shown.     Interested  staff members may  attend.
SUBJECT CATALOGUE   FILING
-  CHRONOLOGICAL
OR ALPHABETICAL?
A  recent user  survey  he
re on  authoi
r vs
.   date  arrangement
showed  the  following
resul ts;
Subject   field
Preferred  fi1ing
by  au
thor    Preferred  filing  by
date
Humanities
Social   Sciences
Science
Ove
rail
(Other or
no
44.2%
36.1%
28.2%
37.5%
preference             22
.2%)
32.
42.
51.
40.3%
1
.5%
0%
3%
The question will   now be
referred to
the
Committee on  Processin<
3 Services and Catalogues.
DUPLICATES:
The Catalogue Divisions report that duplicates of odd volumes which form part of a multi-
volume set or series will be incorporated as added copies (cop. 2, etc.) within an existing set.
They will not give rise to the creation of a new, and very incomplete, additional set consisting
of isolated volumes.
REFERENCE PUBLICATIONS:
Arrangements have now been made for a second series of Library guides.  The new series will
^consist of brief guides focussing on subjects of current interest to students.  A tentative
title of Start here has been suggested.  They will feature:
(T) Brevi ty.  Maximum length will be the two sides of a page.
(2) Selectivity.  Each will be aimed at a fairly specific subject and will cite only
the most relevant sources, subject headings recommended, etc.
(3) Economy.  Use of the Xerox 7000 will afford inexpensive reproduction.  A modest
t-initial printing will be economically sound, as reprinting will cost no extra.
(4) Availability.  A standard reference card in the Subject Catalogue might be filed
to indicate that such a guide is available on a given subject.  Samples could also be left in
loose-leaf binders at the main service points.
(5) Coordination.  Duplication will hopefully be avoided by the maintenance of a list
by Elsie de Bruijn of the subjects being prepared.
(6) Standard format.  Worksheets will be available to guide the compilers in achieving
a uniform approach.
BRANCH LIBRARY QUESTIONNAIRES;
There has been a good response to a questionnaire distributed recently to users of the
MacMillan Library.  In order to learn more about the extent to which students and faculty are
happy with services and collections in our branch libraries, users of most other branches will
also be polled during the remainder of the term.  The results will be made known.
"LIBRARY DELIVERY:
A second full-time truck driver is to be hired in an effort to restore delivery service to
an acceptable standard. UBC Library Bulletin - page 2
"IMPEDIMENTS TO DEVELOPMENT OF MANAGEMENT INFORMATION SYSTEMS;  In academic libraries, collections are recorded almost everywhere in numbers of volumes, yet the standards adopted by the -
librarians themselves refer to title count, which is surely a better indicator of the strength
of the collection.  Also, most institutions have developed no measures of library service to
users.  Certainly, circulation totals are poor indicators, especially in reference and research, „
col lections."
The above excerpt (complete with heading) from an article entitled Management planning in
higher education... was submitted for inclusion in the Bui letin.  Readers are cordially invited-_-
or rather eagerly solicited - to offer tidbits of their choosing.
ZZ BACKLOG: < f
There has been a concentrated campaign over the last few weeks directed against the outstanding ten thousand volumes of old (MacMillan era) backlog material stored in Mysteria
(level 1).  Virtually the whole Catalogue Division has been concentrating exclusively on these
books, the majority of which had not previously been searched and for which LC copy was in fact -
available.  The collection was divided into two halves.  The second half was entirely searched
by Library School students who then practised their budding skills on those items requiring
original cataloguing in consultation with cataloguers, each of whom acted as mentor to five
students.
Although current work of the Catalogue Divisionshas inevitably been disrupted by this campaign,
an overall credit balance can well be claimed.  Frequent past moves of the material had resulted'
in chaotic shelving order little related to the ZZ acquisition number sequence on which retrieval
depended. The elimination of time consumed in searching this backlog to fill requests and of
the frustration experienced by students and faculty when their wants could not be satisfied
should well justify any temporary inconvience.  In addition, some two thousand volumes had
inadvertently been dropped from the machine listing, with the resultant risk of duplicate
ordering.
a*V_

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