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UBC Library News Apr 30, 1979

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ni.B.C LIBRARY NEWS
New Series, No. 1 April 1979 Vancouver, B.C.
2 MILLION, GOING ON 3 MILLION
During January 1979, without fanfare, the Library added its second millionth
volume.  It took fifty-four years for it to acquire the first million, and only ten
to acquire the second.  However, it is not expected that the collection will double
again in the next ten years, the rate of growth having slowed by the combined effects
of inflation and currency devaluation.  In recent years, the University administration
has literally saved the collections from disaster by adding enough to the budget to
offset increased costs.  In just four years the collections budget has been increased
by 46% to $2,550,000, sufficient to stabilize the accessions rate at about 90,000
volumes a year, in addition to other items such as microforms, recordings and maps.
Experience indicates that this level of collecting is necessary if the Library is to
remain current in all fields of interest to the University.  Providing that the
University can continue its support, the collection should attain three million
volumes in the next decade.
The prediction points to a future crisis.  The Library does not have within its
branches, divisions and storage areas space for three million volumes.  Assuming the
completion of buildings now under construction or in the planning stages, and assuming
that spaces vacated in the Main Library can be converted to collections storage, there
is at the maximum only room enough for eight years' collection growth.  Given the lead
time required for the realization of new buildings; given the size of the library
project needed to deal with not just the third million volume, but the fourth, and the
fifth; it is not too soon to begin to plan for the building or buildings needed to
carry the Library forward into the twenty-first century.
Collections, their development, their accessibility both bibliographically and
physically, are central to the processes of teaching and research and to University
standards.  Collections development and access are the subjects of the sixty-third
Annual Report of the University Library, to be presented to the April meeting of Senate,
following which it will be widely distributed on campus.  If you do not receive a copy
you may request one from the Librarian's Office, local 3871.
MICROLISTS ESSENTIAL FOR RESEARCH
New computer-produced microcatalogues now comprise an essential segment of
UBC Library records.  It is extremely important for users to consult the microfiche
lists as well as the card catalogue for an accurate picture of the Library's holdings;
researchers not yet using the microfiche lists are missing the Library's newest
additions to the collection.  There are now over 70,000 titles listed on the Micro-
catalogue and its supplements, none of which will ever  appear in the card catalogue.
The microlists are available in all campus libraries.  In addition, the Micro-
catalogue and the Serial List, the basic lists, are now being placed in all departmental
reading rooms.
MICROCATALOGUE.     The Microcatalogue is presently issued bi-monthly in three
sections:  Authors & Titles, Subjects, and Biomedical Subjects.  The card
catalogues in all campus libraries (except Asian Studies) are now officially closed and a long-term project to computerize the existing card files is
underway.  All new cataloguing (regardless of publication date) is entered
directly on a computer data base which serves as the basis for the Microcatalogue.
Thus material of any date may now be found in the Microcatalogue; but if you
are searching for recent publications (1978 or later), you need check only the
Microcatalogue.  The Microcatalogue is currently supplemented by two other
microfiche files: RECENT CATALOGUING  and the IN PROCESS  LIST.
SERIAL LIST.     The microfiche Serial List supersedes UBC Serial  Holdings,   1975,
a volume now badly out of date.  The new Serial List is issued every three
months, and lists all the Library's journals, newspapers, yearbooks, and other
serials, giving call numbers, locations, and holdings.  The Serial List is
supplemented bi-weekly by SERIAL SUPPLEMENT, which gives current information
on serial subscriptions and holdings.
The Information and Orientation Division will arrange demonstrations of the
microequipment and explanations of the new lists for individuals or small groups
of faculty members, research assistants, or other interested people.  Contact Joan
Sandilands or Jocelyn Foster at local 2076;  sessions can be arranged in either a
campus reading room or the Main Library.
Special libraries or individuals requiring their own copies of the lists
may subscribe after May 1 by contacting the British Columbia  Union  Catalogue Project,
7671 Alderbridge Way, Richmond, V6X 1Z9, 273-9521.
GUIDE TO MICROFORMS PUBLISHED
Suzanne Dodson, Head of the Library's Government Publications and Microforms
Division, has long been concerned with scholarly access to microform materials.  She
has recently published a pioneer guide to these materials: MICROFORM RESEARCH
COLLECTIONS:     A GUIDE     (Microform Review, Westport, Connecticut, 1978, 410 pp.)
Micropublishing has become big business (an interesting article in this regard
appears in the Times  Literary Supplement,   September 22, 1978) and Dodson's guide
is an important reminder to us all to consider microform resources in any search for
materials.  Microform sets are often very large, very expensive, and inadequately
catalogued.  For example, Segment I of the Goldsmiths'-Kress  Library of Economic
Literature  costs $45,000 and includes some 30,000 titles.  Dodson selected 200 such
important sets for her guide and gives extensive purchasing and user information for
each, including scope, content, arrangement, and bibliographic control.
The Guide  is available in many of the Library's reference divisions (Z1033
M5D64 1978) and many of the sets described have been purchased by the Library.
Sets not available at UBC may be borrowed through interlibrary loan.
IMPROVED LIBRARY SERVICES FOR TEACHING HOSPITALS
Improved library services, prompted by the expanded Faculty of Medicine, are
planned for the major teaching hospitals affiliated with UBC.  A new library for
Children's, Grace, and Shaughnessy hospitals, is under construction at the Shaughnessy
site and should be completed by January 1981.  Funds have been requested for 1980/81
to improve the existing libraries at St. Paul's and Vancouver General Hospital
(Biomedical Branch Library).  These libraries will serve UBC students and faculty
as well as hospital personnel.
Woodward Biomedical Library will provide direct service to the UBC Health Sciences
Hospital and will "back-up" the five off-campus teaching hospital libraries.  A special
service unit will be located in Woodward to handle requests from the hospitals.
UBC Library has become heavily involved in planning the expanded services but
it has not yet been determined if the hospital libraries will become an official part
of the UBC Library system. WATCH DUE DATES ON BOUND JOURNALS
Circulation Division noted recently that several faculty members were surprised
when not given a seven-day grace period in which to return bound journals requested
by other borrowers.  Journals are not  automatically extended to end-of-term, as are
monographs in Main Library and some branches.  Journals are loaned for one week only,
and if requested by others during that week, penalties begin to accrue on the day
following the due date.  However, some bound journals (those not frequently used) may
be borrowed on extended loan, at your request, in which case you will  receive a call-
in and the seven-day grace period.  And, of course, those journals not taken on extended
loan may be renewed each week.
USE OF LIBRARY TELEX LIMITED
Although the Library does not act as a University message centre, messages
intended for faculty members, students, and other university departments are frequently
received on the Library's telex.  The Library does attempt to pass on such messages,
but must resort to campus mail when the recipient cannot easily be reached by phone.
Often the messages are incompletely addressed, and it may be difficult or impossible
to identify the recipient.
Under the circumstances, faculty members and others should advise any persons
likely to send them messages by telex to use other means; in urgent cases, long distance
telephone calls are preferable.  If there are campus departments which might use a telex
regularly, they should consider the advantages of installing their own machine, thus
obtaining a separate listing in the Telex Directory.  To send telex messages, please
contact the Purchasing Department, local 4105.
MANUSCRIPT ACQUISITIONS
Special Collections Division has received recently the HUMBIRD FAMILY PAPERS.
These consist of the minute books and financial records of the Victoria Lumber and
Manufacturing Company Ltd., Chemainus, 1889-1950; Humbird Lumber Company, Washington,
1900-47; Clearwater Timber Co., 1900-24; and First National Bank, Sandpoint, Idaho,
1925-32; stock certificates of the Jacob Humbird Holding Co., Maryland, 1932-40; documents
and photographs relating to the Seaboard Shipping Company; a land purchase ledger,
including enclosures, marked J.A. Humbird, Minnesota, 1878-1900; and financial records
of the Jacob Humbird Trust Funds, 1884-1905, Jacob Humbird estate, 1893-1939, and
John A. Humbird estate, 1910-62.  Stock certificates, 1899-1901, and financial records
and correspondence of the Ashcroft Water, Electric and Improvement Company, 1934-53,
relating to its activities and financial records of Ashcroft Irrigated Lands Limited,
1952-60, correspondence relating to development of East Bench irrigation, 1952-56,
and a 1918 report with photos and plans are also available.
Records relating to the union movement have been recently received from the
B.C. Federation of Labour, Canadian Merchant Service. Guild, and John Stanton.
ARCHIVES ACQUIRES TAPES
UBC Archives has acquired an important set of tapes from the Centre for Continuing
Education of UBC.  These tapes, which date from 1966, were made in conjunction with
the Humanities and Sciences program directed by Sol Kort.  There are more than one
hundred tapes of lectures given at UBC for the courses Quest for Liberation, Explorations
in the Human Potential, Contemporary Thought.  Speakers brought to the campus for these
series included Colin Wilson, Ashley Montagu, Baba Ram Dass, Theodore Roszak, Lionel
Tiger, to name just a few.
These audio tapes are available for use in the Special Collections Division,
Main Library.  An accessions list in the Division gives the titles and names of
speakers of the 800 tapes held in the archives and available for use. CLAIMANT SOUGHT FOR PHOTOGRAPH OF SHIP
The Library recently received a black and white photograph of the t.t. KARAMA
MAERSK   (Lindjz* Hull No. 61.1) from the Odense Steel Shipyard Ltd.  Unfortunately, the
sender lost the original request and the name of the individual needing the photograph is unknown.  If it is yours, please contact Graham Elliston, local 2304.
BRITISH LIBRARY CLOSING WEEK MOVED TO FALL
The British Library (previously known as the British Museum Reading Room) has
changed the dates of its annual closing from late spring to mid-fall.  It now closes
the "week following the last complete week in October".  In 1979 that is October 29
to November 3.
BACK ISSUES WANTED
The following items are needed to complete the Library's holdings:
AMERICAN NURSERYMAN.  v.146 n.1(1977)
ATLANTIC REPORT; AN ANALYSIS OF CURRENT ECONOMIC TRENDS.  v.12 n.2-3(Apr, Jul, 1977)
BRITISH COLUMBIA HISTORICAL QUARTERLY.  V.5 n.3-4
CANADIAN POLITICAL SCIENCE ASSOCIATION.  BULLETIN.  v.5 n.1-2 (1975); v.6 n.5(1977)
CHEMISTRY IN CANADA, v.28 n.3,7-9(1976)
CINEMA CANADA.  n.3(1972)
COMMONWEALTH JOURNAL.  v.2 n.2-3(1959)
CONTINUO.  v.l n.1-6(1977)
FOLIO.  (SASKATOON) v.1 n.1-11(1973); v.2(1974)
PERFORMANCE. (VANCOUVER, B.C.) v.l; v.2 no.1-3,9-12; v.3 n.1-3,5-6,8; v.5 n.3.
PHILOSOPHY EAST AND WEST. v.24 n.2(1974); v.28 n.1-2
PRZEGLAD GEOGRAFICZNY.  v.30 n.2-3(1958)
TIMES, LONDON.  EDUCATIONAL SUPPLEMENT. n.3120(Mar 14, 1975);
n.3183-3186(Jun 4,11,18,25,1976)
URBAN READER,  v.2 n.1-6(1974); v.3 n.1(1975)
If you can supply any of these, please telephone Graham Elliston, local 2304.
PUBLICATION NOTE
The New Series of the Library News  will be published irregularly.  Serials staff
please note that volume 11, number 3 never appeared; volume 11 is complete in 2 issues.
Editor: L. Bryant Information and Orientation Division
ISSN 0382-0661 ^LYA^
4y
K
Soon after April 7, the Library's end-of-term date,
Circulation divisions will be mailing call-in notices.
You can help to reduce paperwork by returning or
renewing books before April 7.
We are particularly anxious to have books returned by those of you who expect
to be away from the campus during the spring and summer terms. We can't help a
borrower who needs an item out on loan to a person who can't be reached.
If you are going to be absent, and wish to renew rather than return items,
please have someone check your mail regularly and respond to library call-ins.  If
you wish, we will mail any necessary notices to your home during the spring and summer
period; please let us know by writing Mary Banham, Circulation Division, Main Library
or phoning 228-3993.
If it is not possible for you to renew Main Library  books before April 7, we
suggest that you return your end-of-term notice to the Circulation Division, indicating which items you wish to renew and which you are returning.
Although some of you may view this thrice-yearly exercise of calling in books
as a bother, others have thanked us for reminding them of the items which are charged
out to them.  Often a person will have finished with a book, but may have forgotten
to return it. The return of materials makes them more readily accessible to others,
and the Library a more useful place.  The call-in process also allows us to correct
any errors in our record.
Our thanks to those many faculty members who have been cooperative during the
past year in responding to the needs of other borrowers, and thus assisting us in
operating a more effective Library.
USe U6/JAR.V

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