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UBC Library News Jan 31, 1992

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new series no. 33/ January 1992
Architects plan new Humanities and Social Sciences Library
On September 26th, the Board of
Governors approved the selection of
Arthur Erickson and Aitken
Wreglesworth Associates as architects for the Phase I Building of the
new Library Centre. The $24 million
building will be added to the west
side of Sedgewick Library.
The expanded building will become a
new Humanities and Social Sciences
Library, merging the services and
collections of Sedgewick Undergraduate Library, Humanities and
Social Sciences Division,
Government Publications and
Microforms Division, and the
Data Library. The science
collection from Sedgewick and
possibly Wilson Recordings
Collection will be relocated.
\    PHASE 1
Me*IAg« (*4fK the [UrsAA/€*MZf £*&**4/Wl4v
Our major accomplishment this past year
has been the development of the strategic
plan. The summary of the draft strategic
plan was published in UBC Reports on
January 9. Over the next few months,
members of the Library staff and I will
meet with the Deans of faculties and
Library Advisory Committees to discuss
the draft plan. Copies of the full version
of the plan are available from the
Librarian's Office, Main Library.
Other accomplishments described in this
issue of the UBC Library News include
the Library Automation Project and
Phase I Building plans. Examples of our
efforts to maintain our high level of
service to users include the addition of
the Expanded Academic Index and the
new instructional program, the increased
number of Online Public Access
Catalogue (OPAC) terminals, and the
many new CD-ROM databases in the
The most distressing piece of news is that
we are beginning what we foresee as
being an annual reduction of our serial
subscriptions. This year we will begin by
cancelling $100,000 worth of serial
subscriptions. Scenarios contain
cancellations ranging from $300,000 to
$400,000 per year for the next several
years. The situation was first brought to
your attention with the First Annual
Symposium on Library Issues, and the
topic was fully presented in the February
1991 issue of the UBC Library News.
Always ever it seems to be— some dire
news, some exciting news. I hope you will
take the time to review the strategic plan
and send us your comments and suggestions on how we can chart the course of
the Library through the white rapids of
The new Humanities and Social
Sciences Library will be the first step
in consolidating library services and
resources in a new Library Centre, to
replace the Main Library. At least
two more phases will be added to the
Centre. Fundamental principles
underlying the reorganization
include bringing collections and
services together for undergraduates,
graduates and researchers; integrating all types of library materials
(CD-ROM, microforms, periodicals,
books, etc.); and expanding instruction programs for Library users.
Plans for the new Humanities and
Social Sciences Library were influenced by the results of an evaluation
of the Main Library building commissioned by the University (over)
Also in this issue—
Life without Sedgewick 2
Students benefit from award to Library ...2
Library survey yields information for
planning 3
Library begins reduction of serial
subscriptions 4
Social Work Library closing 4
Farewell punch cards—hello laserwands ...5
Keeping collection development responsive
to curriculum changes 5
New database supports French
language research 5
Spinning your way: new CD-ROM
databases 6
Around the libraries ...6
People 6
Calling all Authors 6
Happy New Year! Administration in 1989/90. The
functional and structural analysis,
done by consulting engineer John
Graham, was part of the planning
process for renovation of the Main
Library. Graham's Report, submitted
in June 1990, concluded the Main
Library is overcrowded and dysfunctional, and that the cost of bringing
the building up to the current building code would be prohibitive. The
University decided not to invest
capital in the Main Library building
and added the $4 million originally
set aside for renovations to the $20
million allocated for a new library
Construction of Phase I of the new
Library Centre will begin in early 1993
and be completed in approximately
two years. Phase n, which will include
the Special Collections Division,
University Archives and the Fine Arts
Library, is slated for construction in the
year 2000. After the new Library
Centre is completed, current discussions suggest that the three wings of
Main Library be torn down and the
heritage core be restored.
The architects have just begun to plan
the process of designing Phase I, and
are collecting basic data about the
Sedgewick building and the space
needed for the collections and staff
moving from Main Library. We'll
report more as we know it.
Life without Sedgewick?
Sedgewick Library was planned and built in the early
1970's when academic libraries throughout North America
began to design (and could afford) separate libraries which
provided special environments and services for undergraduates.
Sedgewick is an award-winning example of its kind,
offering undergraduates an open, welcoming atmosphere,
plentiful study space, a collection tailored to their needs,
and an instruction program designed to introduce them to
research methods.
The undergraduate library, however, places some barriers
in the way of serious students, simply because it is separated from the more comprehensive collections and
services in the research libraries. At UBC, undergraduates
must travel to Main and other branches to find specialized
materials. Many never undertake that journey, preferring
to "make do" with what they can find in Sedgewick and
thus missing useful information.
An integrated Humanities and Social Sciences Library will
remove these barriers while at the same time retaining
many of Sedgewick's special features and services for
undergraduates. It will allow for expanded reference
services and instruction programs, and a comprehensive
reserve collection. Although it will be large, its design will
be much less complex than Main Library so all users,
including undergraduates, will benefit.
Students benefit from award to Library
The Library succeeded in obtaining $57,600 from the Teaching and
Learning Enhancement Fund,
established by the Board of Governors last February.
Part of the award was used to
purchase the equipment for and
subscribe to the Expanded
Academic Index, a comprehensive
CD-ROM database for research in
the humanities, social and general
sciences. The Index is available in
Sedgewick Library and the Humanities and Social Sciences
Division. The grant also provided
funding to develop an instructional program in electronic
information skills for undergraduates. The instructional sessions
will run from January through
March—more information about
the sessions is available at all
Library reference desks.
The Library received an additional $25,000 from the Fund,
secured on our behalf by the
Graduate Student Society and
Faculty of Graduate Studies. This
money will be used to purchase
and install new Online Public
Access Catalogue (OPAC) terminals in various locations and a
CD-ROM workstation in the
Science Division. Library survey yields information for planning
In March 1991 the Library surveyed
the campus community to help plan
for new facilities and services. Over
12,000 surveys were mailed to UBC
faculty, staff and graduate students
and approximately 3,500 were
distributed to undergraduate students during class time.
The total number of surveys returned
was 6038. Both Library users (86% of
the sample) and non-users responded; users not associated with
UBC (such as SFU students) were not
The results give us information on
why and how people use the Library,
levels of satisfaction with current
facilities and services, the use of
technology and online files, the
currency of the information typically
needed, and preferences for ways of
learning about the Library.
Undergraduate students use the
Library heavily to study and photocopy. Sixty percent of undergraduates study in the Library at least once
a week; thirty percent study there
daily. Fifty percent use photocopy
facilities at the Library at least once a
Over 50% of graduate students use
the Library at least once a week to
borrow or renew materials. Thirty-
three percent of graduate students
photocopy at the Library at least once
a week.
Approximately 32% of faculty use
Library materials in the Library at
least once a week. Over 75% of
faculty are at least occasional users of
interlibrary loan services compared to
59% of graduate students and 21% of
Over 85% of respondents to the
survey use computers for work or
studies. Of this group, 89% use
computers for word processing; 41%
use the computer to search the
Library's online catalogue from their
• 60% of undergraduates
study in the Library at
least once a week;
30% study there daily.
•Over50% of
graduate students
use the Library at
least once a week to
borrow or renew
• Over 60% chose help
from Library staff as
the preferred method
to learn about the
• Across the Library
system the area of
greatest satisfaction
is with help from
Library staff
(over 90%).
home or office. Respondents are very
interested in new technology; it saves
time and "foot work."
Almost 50% of those surveyed report
that they typically need only materials published during the last five
years for their research and study.
Users prefer a personal touch for
learning about new services; over
60% chose help from Library staff as
the preferred method to learn about
the Library. Across the Library
system the area of greatest satisfaction is with help from Library staff
(over 90%).
The response rate for mailed surveys
(45% of faculty, 26% of graduate
students, and 23% of staff) was
particularly gratifying as a sign of
interest and concern for the Library.
If you have questions regarding the
survey, please contact Lee Ann
Bryant (822-3767), Chair of the User
Survey Advisory Committee. Copies
of the Data Analysis Report and
appendices prepared by Humanite
Services Planning Ltd. are available
in the Humanities and Social Sciences
Division, Main Library. Library begins annual reduction of serial subscriptions
The cost of periodical subscriptions has been increasing rapidly in the last two years, and the Library has to
budget for cost increases in the 10 to 15% range. Many major research libraries in Canada and the U.S. have
already cancelled hundreds of thousands of dollars worth of subscriptions in the last two years.1 This winter
the Library is identifying $100,000 worth of serials to be cut. Faculty will be consulted in March/April before
the cancellation list is finalized. Subscription agents will be notified in the summer and the cancellations will
be effective, for the most part, in December.
Some examples of the more extreme price increases over the last two years are:
1990 1992 % increase
International Journal of Solids and Structures
Solid-State Electronics
General Pharmacology
$ 613
Applied Economics
$  921
In addition, the net impact of the GST costs the Library 2.3% on all serial titles. The present trends in prices
and budgets suggest that cancellations will be an annual event for research libraries in the future. Much of the
cost increase can be attributed to increased journal prices by a few major publishers. The output of these
publishers will have to be examined carefully by librarians and faculty over the next year to determine if the
current price is justifiable in terms of content.
Currently, the Library is coding its serials subscriptions by academic unit so that, once any problems have been
ironed out, librarians can discuss the relevant serial subscriptions with each department.
'For more information see "Libraries drop thousands of journals as budgets shrink and prices rise,"
Chronicle of Higher Education, 11 December 1991, pp. A29-30.
Dr. Anthony Jeffreys
Assistant University Librarian for Collections
Social Work Library closing
Last spring, the Library adopted a
new model for the delivery of library
services to the School of Social Work.
Because the new Green College (a
graduate residential college) will
occupy the site of the current School
of Social Work, the School will be
moving next year. It is expected to
relocate to a more central site on
campus, closer to Main, Sedgewick
and Woodward libraries. The Social
Work Library will not move with the
In the spring of 1992, the Social Work
Library's collection will be dispersed
and integrated with corresponding
material in other libraries on campus.
Most of the collection will be transferred to Main; health materials will
go to Woodward; and the few legal
materials to the Law Library.
Beverley Scott will provide reference
and collection development services
on a part-time basis as an outreach
librarian. She will have an office
equipped with a computer and fax
machine in the new home of the
School. Farewell
punch cards—
hello laser wands
Over the past year, the Library
Automation Planning Project, involving many Library and University
staff, evaluated outside commercial
systems to replace the Library's in-
house automated system. With the
help of an external consultant, a
formal Request For Proposal (RFP)
process was used to lead the Library
through this comprehensive search.
The final recommendation of the Project
was reviewed and accepted by a special
Advisory Committee to the President
and University Administration in
October. UBC Library will continue to
use the local system to redevelop the
circulation system, upgrade the online
public access catalogue (OPAC) and
continue to operate and support the other
Library system modules.
The decision was based on a comparison of commercial and local system
modules and a comprehensive
budget analysis. Although some of
the specific commercial modules
were rated higher, the overall
strength of the combined modules of
the local system exceeded that of the
commercial packages. In addition,
careful analysis indicated that local
development was the Library's most
cost-effective option at this time.
The estimated cost of the new project
(redeveloping the circulation system,
barcoding the collection, enhancing
the OPAC and replacing the communication network) is $1.5 million over
the next three years. Work on a new
circulation system and barcoding the
collection has started. The project has
two one-year phases. Phase one will
be completed in September 1992.
Keeping collection development
responsive to curriculum changes
Adequate Library collections are
essential to the success of most
teaching and research programs
on campus. However, in the past,
when the University Senate
Curriculum Committee considered proposals for new courses
and programs and other changes
in the curriculum, Library needs
frequently were overlooked. A
revised procedure, introduced last
summer, will ensure the Library is
kept informed about all curriculum changes.
The UBC Curriculum Change Form
now includes a separate section
on Library needs. There is also a
new form, Statement of Library
Requirements, to be used for
proposals for new courses and
programs. The forms were sent to
all Deans, Directors of Schools
and Department Heads last July
as part of the annual guidelines
for submitting curriculum
changes to the Senate Curriculum
The new procedures have improved communication between
the Library and faculty. Dr.
Anthony Jeffreys, Assistant
University Librarian for Collections, is starting to receive information directly from departments
about proposed curriculum
New database supports French language
T      IT
The Humanities and Social Sciences
Division has recently subscribed to
ARTFL. ARTFL (American and
French Research on the Treasury of
the French Language) is a textual
database consisting of approximately
2000 texts ranging from classic works
of French literature to various kinds
of non-fiction prose and technical
The works are equally representative
of the 18th to the 20th centuries with
a smaller selection representing the
17th century and earlier periods.
Many genres such as novels, essays,
and correspondence and subjects
including literary criticism, biology,
history, economics and philosophy
are included in the database.
The database permits intensive
research of a single work or author as
well as inter-textual research. ARTFL
is accessed through Internet, but
requires a password and user agreement with the database.
It is possible to download information locally, but it is often more
advantageous to register one's e-mail
address with ARTFL so that large
amounts of text can be transmitted
electronically. It is also possible, for a
fee, to have information printed and
mailed to individuals. For further
information on the database and
access, please call Helene Redding
Helene Redding
Humanities and Social Sciences Division SPINNING YOUR WAY I NEW CD-ROM databases in the library
The Library now subscribes to over 40 CD-ROM databases, covering most subject areas. New subscriptions include:
Canada 1986 Census Profiles
Provides standard demographic,
cultural, economic and housing
characteristics for all sub-provincial
geographical areas. Available in
Government Publications/Microforms Division, Main Library.
Current Contents on Diskette -
Engineering, Technology and
Applied Sciences (Nov. 1990-) Lists
tables of contents of over 800 journals
in these fields. Updated weekly.
Available in Science Division, Main
Current Contents on Diskette -
Physical, Chemical and Earth
Sciences (Nov. 1990-) Lists tables of
contents of over 800 journals in these
fields. Updated weekly. Available in
Science Division, Main Library.
Expanded Academic Index (1988-)
Indexes a wide range of periodicals in the
humanities social and general sciences.
Updated monthly. Available in
Sedgewick Library and Humanities and
Social Sciences Division, Main Library.
Health (1975-) Indexes articles,
books and book chapters on health
care services including budgeting,
finances, personnel and facilities
planning. Updated monthly.
Available in Woodward Library.
Index to Legal Periodicals (1981-)
Indexes American legal periodicals.
Also covers some Commonwealth
jurisdictions. Updated quarterly.
Available in Law Library.
INSPEC Indexes articles on computer science, electrical engineering
and physics. Covers last 3 years of
Physics Abstracts, Computer and
Control Abstracts, and Electrical and
Electronics Abstracts. Updated
quarterly. Available in Science
Division, Main Library.
MLA International Bibliography
(1981-) Indexes journal articles in
modern languages, literature, linguistics and folklore. Updated quarterly.
Available in Humanities and Social
Sciences Division, Main Library.
Social Work Abstracts Plus (1977-)
Includes abstracts of over 2,300
journal articles. Equivalent print
index is Social Work Research and
Abstracts. Annual updates are
planned. Available in Humanities
and Social Sciences Division, Main
1991 was a momentous year.
Through early retirements and
resignations, the Library lost 213
years of experience: Ture Erickson,
Reference Librarian, Humanities and
Social Sciences Division; Chuck
Forbes, Colbeck Librarian, Special
Collections Division; Jim Henderson,
Reference Librarian, Woodward
Library; Doug Mclnnes, Head,
Woodward Library and former
University Librarian; Bob
MacDonald, Assistant University
Librarian for Technical Services; Jane
Price, Head, Health Sciences
Network; Joan Sandilands, Head,
Sedgewick Library; Bill Watson,
Assistant University Librarian for
Public Services (Central Libraries);
and Anne Yandle, Head, Special
Collections Division.
New appointments include Helen
Chow, Reference Librarian,
Woodward Library; Suzanne
Dodson, Facilities Planning Librarian; Brian Owen, Systems Manager;
Julie Stevens, Undergraduate
Library Services Coordinator; Ann
Turner, Financial and Budget
Manager; and Johann van Reenen,
Head, Woodward Library.
all Authors!.
Are you the author of a book
published between April 1991
and December 1991 ?
If so, we would like to hear
from you!
On March 10,1992
President David Strangway
and University Librarian
Ruth Patrick
are hosting the
2nd Annual Reception for
UBC Authors.
If you're a UBC author,
please contact
Isabel Pitfield,
Main Library
Editor: Brenda Peterson
Design: Merry Meredith
Information and Orientation Division
University of British Columbia Library
issn 0382-0661
printed on recycled paper


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