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UBC Library News Apr 30, 1988

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Array ubc library news
Sandilands, Joan
Sedgewick Library
new series no. 20/April 1988
IN THIS ISSUE
UBC LIBRARY ONLINE 1
YOU ASKED US ABOUT UBCLIB  1
WANT TO LEARN MORE ABOUT
UBCLIB?  2
SERIAL COSTS AND CANCELLATIONS .... 2
ARCHIVAL PHOTOS GRANT  2
B. C.  THESES BIBLIOGRAPHY 2
TRAINING FOR RESEARCH
ASSISTANTS 2
GIFTS 2
ASIA/PACIFIC RIM 3
SOUTHEAST ASIAN COLLECTION
EVALUATION 3
FOREIGN BROADCAST INFORMATION
SERVICE  3
AROUND THE LIBRARIES 3
LIBRARY PEOPLE 4
DISPLAYS 4
NEW LIBRARY PUBLICATIONS 4
END OF TERM CALL-IN.  PLEASE
RETURN OR RENEW ALL BOOKS  4
UBC LIBRARY ONLINE
Since February UBC faculty have had access to
UBCLIB, the Library's online files, from any
UBCnet terminal or microcomputer connected to
UBCnet.  Feedback from users has been positive
and very helpful.  Several improvements have
already been made in response to users' comments
and suggestions.   Reference and interlibrary loan
staff at SFU and UVic also have access to UBCLIB
now.
Plans for Public terminals
As soon as the NET ports are installed, there will
be ten public terminals in the libraries - three in
Main, two in Sedgewick, two in Woodward, and one
each in Curriculum Laboratory, Law and
MacMillan.  The installation of ten terminals is
only the first phase of online public access.  The
terminals will be replaced with microcomputers
when a suitable software package has been
purchased or developed in-house.  Using a software
package and microcomputers will enhance the
capabilities of the system, allowing increases in the
number of simultaneous users, making the system
more "user friendly" to search, improving help
facilities and providing other advantages.
The Library's technology development plan
proposes about 100 public terminals in the libraries
and substantial increases in computer capacity.
But the implementation must be phased,
introducing expansions and enhancements as funds
are available and systems work completed.  This
first step towards online public access was made
possible by a $2,50,000 grant from the B. C. Ministry of
Advanced Education and Job Training.  A fully
implemented online public catalogue system will
require a great deal more money and the success of
the University's fund raising will probably be a
critical factor.
Future articles will provide progress reports and
more information about new developments to
expand and improve online access to the Library.
Bob MacDonald
YOU ASKED US ABOUT UBCLIB
Why should I learn command mode?
You can search UBCLIB using the prompted menu
or command mode.   Some advantages of command
mode are additional files online, such as the
Bibliographies file or the Recordings file, and
keyword searching using Boolean operators.  For
experienced users, command mode is also much
faster to search.   It is, however, more difficult to
use.  Infrequent users of the online files may find
the menu mode more convenient.
Can I put holds on books or request rush cataloguing
through Feedback?
No.  Feedback is for your comments and
suggestions.   Systems is reviewing the possibilities
for providing a facility for online holds and rush
requests.  Faculty may phone in holds and rush
requests.
When is response time the best?
Avoid 10am to 3pm weekdays.  Response time also
may be slow occasionally on one database and not
on another, if special work is being done on one file.
How current are the files?
The information in the files is up to the minute,
except for the circulation file which is updated
overnight Sunday through Friday.
What do the $ figures at the end of a session mean?
You do not have to worry about them. They are
part of the library's accounting statement.
ubc library  news
April  1988 t
Who can use my id to search UBCLIB?
Only you.  You should never share an ID.
Please let us know if you have any suggestions,
comments, questions, or problems with the
Library's online files.  Your feedback will help us
improve the system and its benefits to you.
WANT TO LEARN MORE ABOUT UBCLIB?
Two information sheets available from Information
and Orientation Division may help: Great files
online, which explains how to sign on to UBCLIB
and briefly describes the files and UBCLIB:a brief
introduction to command mode.   There is also online
help on both the menu and command modes of
UBCLIB.   A faculty reference manual for
command mode will be available in early April at
the Bookstore or through the MTS-G system.   If
you're a UBC faculty member and haven't received
information about the Library's online files, phone
any reference division or the Information and
Orientation Division (2076).
SERIAL COSTS AND CANCELLATIONS
At this time (mid-March), we do not have a final
figure on serial costs for the 1987/88 fiscal year.
The picture for next year is still unclear.  Three
major factors to be taken into account are the final
costs for this year, the collections budget for next
year, and the potential stability of the Canadian
dollar over the next year.  Another factor is
providing some flexibility in the budget to order
important new serials by some thinning of current
subscriptions.
It probably will be necessary to cancel some serials
this summer.   When we have calculated the
amount of money needed, we will send lists of
proposed titles for cancellation to departments in
mid-April.  Even though we may still not have
1988/89 budget information then, it is preferable to
start the consultation process early.  Final
decisions on cancellations must be made by the end
of June.
Tony Jeffreys
ARCHIVAL PHOTOS GRANT
Thanks to a $12,000 grant from the National
Archives of Canada under their Arrangement and
Description Backlog Reduction Cost-shared
Co-operative program, some 50,000 photographs
are now accessible to researchers.
The project was to sort, appraise, and describe
eleven major photograph collections of the Special
Collections Division.   Subjects of the eclectic
collections include missionary activities in Japan
and China, Seaboard Lumber Shipping, the Pacific
Coast fishing industry, Guiseppi Garibaldi and
University ceremonies and faculty.  Dates range
from the 1860's to 1985.
With the grant, the Library employed Ann Carroll,
a specialist in photographic archives, who prepared
inventories of the collections and did some
conservation work.  With the assistance of Pat
Crawford, a student in the School of Library,
Archival and Information Studies, the photographs
were listed in an online Library file to alert
researchers to the collections.
Laurenda Daniells
B. C.  THESES BIBLIOGRAPHY
The invaluable Theses on British Columbia history
and related subjects bibliography, long out of print,
is once again available, in a much expanded
version, on microfiche.   The bibliography lists
theses and graduating essays about British
Columbia done at UBC and other universities up to
and including 1986.   Entries are listed by author,
title, and subject.  Not all the theses are held by
UBC Library.  You may consult the bibliography in
the Library or, if you have access to UBCLIB,
online in the Bibliographies file in command mode.
The B. C. theses microfiche is also available for $20
from Systems Division, Library Processing Centre,
2206 East Mall, UBC, Vancouver, B. C, V6T 1Z8.
Frances Woodward
TRAINING FOR RESEARCH ASSISTANTS
Hiring a student this summer to help with your
library research?  Let us help with the training.
Government Publications & Microforms Division
will offer special orientation sessions this spring for
research assistants.  Many student research
assistants who are familiar with the Library are
new to the rich and varied collections in this
Division.  A substantial portion of the collections
are not listed in the Library's catalogues and
require the use of special indexes.  There are
extensive primary sources in microform, including
newspapers, rare books, and statistics.
Please phone Mary Lubbe (228-6351) to arrange a
training session. Additional sessions on microform
readers and printers can also be arranged.
GIFTS
For the benefit of those involved, as receivers or
donors, with gifts-in-kind to departments or
departmental reading rooms, here are the
procedures followed in the Library:
1.   We judge whether we need the material offered.
April 1988
ubc library news 2. If we accept the material, we acknowledge the
gift by letter and ask the donor to sign and
return a Gift Agreement form.
3. Upon receipt of the Gift Agreement form, we
make an evaluation and request the official
receipt, if required by the donor.  If the
material is worth less than a $1000, the
appraisal is done "in-house".  If it is worth
more, or requires special expertise to appraise,
we use an outside appraiser.
4. After the appraisal, we submit the following
completed forms to Financial Services and also
keep copies for our files:
a. Gift-in-kind Appraisal form, which
identifies the donor, describes the gift,
states its value, and has the appraiser's
signature and all appropriate dates.
Attached to this form is a copy of the Gift
Agreement form and the written appraisal,
if there is one.
b. Donation Remittance form, which identifies
the requester and the donor and has a brief
description of the gift with its value.
These forms are sent to Claudia Nadalini, Financial
Services (Grants), General Services Administration
Building.
Financial Services approves the appraisal and
forwards it to the Develpment Office where official
receipts are approved and mailed to donors.   One
copy of the multi-part Donation Remittance Form is
returned to Gifts and Exchanges, the originator of
the request.  Until we receive this reassurance that
an official receipt has been sent to a donor, we do
not file our record permanently.  We follow up on
all requests which have not been cleared.
If you are responsible for accepting gifts and
requesting official receipts, the forms you need are
available from Leanne Westover, Development
Office, Cecil Green Park (8782).   If you require
further information, please phone me (2607).
Graham Elliston
has provided the initial funding to form a
consortium of the University of Washington, the
University of Oregon, and the University of British
Columbia to facilitate scholarly research on
Southeast Asia.  The Consortium will sponsor an
annual regional conference, coordinate the visits of
outside scholars to consortium schools, and work
under a regional plan for furthering the
development of library collections and course
offerings in Southeast Asian subjects.  The
Consortium is administered by co-directors from
the three universities and an assistant director.
FOREIGN BROADCAST INFORMATION
SERVICE
Looking for English language news and current
events reporting from Asia?  Try the Daily Reports
published by the United State government's
Foreign Broadcast Information Service (FBIS).
Alan Tomelson, in the February issue of Atlantic,
described FBIS's daily output as "the raw stuff of
world affairs before it is molded into soothingly
coherent patterns by pundits and reporters...it is a
sorely needed reminder of the concrete and the
particular."   (Alan Tomelson "Media Verite: The
inside story on the whole world" Atlantic 261:1
(1988): 34, 36).  The Foreign Broadcast
Information Service monitors broadcasts, news
agency transmissions, newspapers, periodicals, and
government statements from around the globe and
publishes English translations of this material.
For Asia, UBC Library currently subscribes to the
Daily Reports from China and East Asia (Australia,
Brunei, Burma, Fiji, Hong Kong, Indonesia, Japan,
Kampuchea, Democratic People's Republic of
Korea, Republic of Korea, Laos, Macao, Mongolia,
Nauru, New Caledonia, New Zealand, Papua New
Guinea, Philippines, Singapore, Taiwan, Thailand,
Tonga, Vanuatu, Vietnam and Western Samoa).
For more information about our FBIS holdings and
related materials, phone Connie Fitzpatrick (6351)
in Government Publications Division.
§§§§§§§   ASIA/PACIFIC RIM    §§§§§§
SOUTHEAST ASIAN COLLECTION
EVALUATION
Charles Bryant, Curator of the Southeast Asian
Collection at Yale University, will visit UBC
Library April 11-13 to evaluate UBC's research
and instructional materials on Southeast Asia and
make recommendations for future development.
His visit is being sponsored as one of the first
activities of the Northwest Regional Consortium for
Southeast Asian Studies.  The Ford Foundation
§§§     AROUND THE LIBRARIES   §§§
In February, Woodward Library offered a week's
demonstration of MEDLINE, the database
corresponding to Index Medicus, on CD-ROM.   The
software for the demonstration was produced
locally by CANEBSCO, a division of EBSCO
Electronic Information.   Woodward Library hopes
to offer MEDLINE searches on CD-ROM to patrons
later this year...  Special Collections provided
two displays for the Antiquarian Book Show in
Robson Square March 11-13.  The banned and
controversial books through the ages display had
people busy writing down titles.  The display of
ubc library news
April 1988 rare editions from the Colbeck collection honoured
the centennial of Monsignor Ronald
Knox(1888-1957) and Katherine
Mansfield(1888-1923)... 154 first and second year
students participated in Sedgewick Library's
Term Paper Clinic this year.   For each student
who asks for term paper help, a librarian prepares
a brief research guide for their topic.   The librarian
reviews the guide with the student, explains the
sources, and emphasizes that similiar research
methodology can be applied to future topics...
Want free software for your IBM or IBM
compatible microcomputer?  Bring a floppy disk to
Sedgewick and copy public domain files, UBC-site
licensed and shareware programs from the
Shareware microcomputer in the catalogue area...
The Underground opened March 10 in
Sedgewick's foyer selling snacks, sandwiches,
beverages and pencils, paper, and other supplies...
Curriculum Laboratory prepared a brief, Library
resources and services for education in British
Columbia, and presented it March 5 to the Royal
Commission on Education.  Copies are available
at the Curriculum Laboratory Information Desk...
Patscan in the Science Division, Main Library, is
still offering 90% discounts for faculty and staff
patent or trademark searches.  Patents are a great
source of recent technical and business information.
Watch for the April issue of Patscan News which
outlines changes in the Canadian Patent Act of
concern to faculty.   Online access to the Canadian
Patent Database will be available soon through
UBCLIB in command mode.   For more information
on patent searching, phone Ron Simmer (5404).
DISPLAYS
Are you a book batterer?
Main Library and major branches
Handle with care
Murder in the stacks
Main Librar}r
Banned books through the ages
Special Collections, Main Library
History of medicine students' displays - kidney
dialysis, history of contraception and more
Woodward Library
Recycling
MacMillan Library
"Green on green" - nature teaching resources
Curriculum Laboratory
NEW LIBRARY PUBLICATIONS
• Start Here 13: Soviet Union & Eastern Europe:
Human Geography
• Start Here 54: Regional Economic Analysis,
revised
• How to use ERIC Indexes & Abstracts
• How to use Linguistics and Language Behavior
Abstracts
• How to use Psychological Abstracts
• How to use Sociological Abstracts
If you would like a copy of any of these information
sheets, please phone the Information and
Orientation Division (2076).
§§§§§§§    LIBRARY PEOPLE    §§§§§§
Suzanne Dodson has been appointed Acting
Preservation Librarian, continuing as Head of
Government Publications and Microforms and
assuming preservation responsibilities on a
part-time basis...  Suzanne was interviewed on
CBC Radio's Almanac about paper deterioration
and other threats to the preservation of the
Library's collections...  Mary Banham, Head of
Main Library Circulation Division, was interviewed
on CBC Radio's Afternoon Show about another
type of threat to the collections - misuse and abuse
of books by users.  We thank UBC Reports for its
coverage of the Library's preservation campaign
which prompted the interviews and an article in the
Courier...  Laine Ruus, the head of Data Library,
has accepted a position to set up a data library at
the University of Toronto.  UBC's Data Library,
one of the first in Canada, was established in 1971
and currently has 1,026 datafiles. Laine will be
leaving at the end of April.
END OF TERM CALL-IN. PLEASE
RETURN OR RENEW ALL BOOKS
The Library will send call-in notices April
21.  Please respond by returning or
renewing the books you have signed out.   If
we don't hear from you, we'll assume the
books are lost and bill you for the cost of
replacement plus a non-refundable fee.
And, as most faculty know, library cards
cannot be renewed until fines are paid.
If you plan to be away from campus during
the summer, please either return all books
or have someone in your department check
your mail frequently and return books that
are called in.
Editor: Julie Stevens
Illustrator: Merry Meredith
Information and Orientation Division
University of British Columbia Library
issn 0382-0661

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