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UBC Library News Jan 31, 1988

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Array ubc library news
new series no. 19/January 1988
Survival of the Collection 2
Measles Epidemic hits the Library 2
Battered Books 3
Receipts and Evaluations 3
Asian Collections Assessment Project 4
Maps of the Asia Pacific Countries 4
new iJBRARY'prJBijcATioNs!!!!!!!!!!!!!!!!!!!!!! 6
Through a joint proposal supported by the three
B. C. Universities, $250,000 has been obtained
from the Ministry of Advanced Education and Job
Training to support extended access to UBC
Library's online catalogue and other databases.
This funding makes it possible for the Library to
begin the first phase of its long range plan to
improve library user services and to extend access
to information about library resources with the
application of computer technology.
The funding will provide improvements in the
following three areas:
1. Library staff at Simon Fraser University and
the University of Victoria will have online
access to UBC Library's databases to facilitate
resource sharing.
2. UBC faculty also will have online access to the
Library's databases from Network connected
terminals or microcomputers.
3.   Approximately ten public terminals will be
installed in selected library locations as a
modest start to providing end-user facilities.
Information on procedures to access the Librae's
online databases will be available to the faculty by
early February.   Initially, faculty access will have
to be carefully regulated because of the limited
capacity of the Library's computer.   Internal
library operations must have priority to ensure
library staff can do their work.   The number of
faculty who will be able to use the system
simultaneously will vary.   We estimate that the
system will handle at least 50 faculty at peak times
(currently, between 10:00 and 3:00 weekdays) and
80 to 90 at other times.  Online access to the
Library's databases will be available whenever the
Library is open, including evenings and weekends.
An improved "user interface" will be a necessary
part of extending access.  The present "command
mode" requires considerable training and
experience to use effectively. For most library
users, a "friendly" easy-to-use public interface is
essential but this will take some time to establish.
Meanwhile, an interim "prompted" mode interface
will lead users through the basic command
The Library plans eventually to use
microcomputers for public access terminals in the
libraries.  Microcomputers will enable us to have
specialized software to provide an effective and
user friendly interface.  The software must also be
adaptable to microcomputers in offices,
departments and homes and compatible with an
IBM PC environment and, if possible, with an
Apple Macintosh environment as well.  The
Library's systems staff are beginning to survey
both hardware and software for this purpose.
Later stages of the Library's technology
development plan propose many public terminals
throughout the library system.   An online
catalogue will replace the microfiche catalogue.
However, unless a major record conversion project
can be funded, the card catalogue will continue to
be needed to find materials catalogued before 1978.
ubc library news
January   1988 The Library's long range plan for technological
development calls for a phased implementation
over approximately seven years and will require
about 5.8 million dollars, if the conversion of the
card catalogue records is included.  We hope this
one time funding will come from various sources,
including external fund raising.   The Library's
technology development plan has been reviewed
widely in the Library and will be reviewed soon by
the Senate Library Committee and the Campus
Advisory Board on Computing.
Bob MacDonald
§§§§§§§§   PRESERVATION   §§§§§§§
Displays of battered and crumbling books,
care-for-books posters and bookmarks, and
copy-with-care signs at copy machines are all parts
of a library campaign this month to raise
awareness of preservation problems facing the
Library.  In the following articles, Anne Yandle
(Head of Special Collections), Suzanne Dodson
(Head of Government Publications and
Microforms), and Mary Banham (Head of Main
Library Circulation Division), describe some of the
threats to the collection, including the deterioration
of twentieth century books due to acidic paper, poor
environmental storage conditions, and misused and
damaged books.
In 1986 the Preservation Committee of the
Canadian Association of Research Libraries
(CARL) issued a report which concluded that
library collections of pre-1950 materials will not
last much beyond the first ten or twenty years of
the next century.  Other estimates indicate that 25
to 30% of library paper-based materials are
already in advanced stages of deterioration, are
already "brittle books".  Brittle books are made
from wood-pulp paper, in a process used heavily
since the 1850's.   The inherent acid content of the
wood-pulp, plus the acid added to it to break up the
fibres and to provide a non-absorbent surface,
causes the paper to self-destruct over a number of
The situation at UBC Library is as serious as
anywhere else.   Man3^ of our 2 1/2 million books
and 3 1/2 million microforms are in poor or critical
condition and need attention if they are to survive.
Some of our concerns are the shortage of shelving
and building space resulting in books being too
tightly crowded in the shelves; the lack of
temperature and humidity control in most areas
and above all, the lack of qualified staff to advise on
what to do about the situation.
The Library is taking measures to address the
problem with the formation of two committees - one
on preservation and one on disaster preparedness.
The Standing Committee on Preservation studied
the situation at UBC and at other institutions, and
presented its first report to the University
Librarian in September.   Its main recommendation
was that the University take steps to appoint a
librarian with preservation administration training
who could initiate a formal programme to review
the physical state of the Library's collections and
administer procedures for preventive and active
preservation.  The Committee on Disaster
Preparedness is well on its way to completing a
disaster contigency plan for the library system.
This plan will list procedures in case of fire,
flooding, earthquake and other emergencies.
The formation of these two committees is the
Library's first step towards recognizing the
challenge and importance of the physical
maintenance of all the materials the Library has
acquired and organized over more than 60 years.
Anne Yandle
On Friday, November 13 (appropriately enough) I
discovered some microfilm which was badly
affected by redox blemishes-sometimes referred to
as "microspots" or "measles".   These result from
the displacement of image silver by an oxidation
-reduction reaction.   One cause can be exposure of
the film to peroxides and other gases produced by
slow degradation of paper and cardboard.   Lack of
air-conditioning, poor ventilation, high temperature
and humidity, and the way in which the microfilm
was processed by the micropublisher can also
contribute to the formation of redox blemishes.
We have begun an extensive check of our collection
of some 77,000 reels of microfilm.   So far we have
found some of our oldest film to be clean while
newer film contains blemishes.  I have consulted
experts at the National Archives in Ottawa, the
New York Public Library, and University
Microfilms International in Ann Arbor.   I hope we
will not be long discovering the cause of the
problem and determining the steps we have to take
to solve it.
Suzanne Dodson
January 1988
ubc library news BATTERED BOOKS
One of the most depressing sights in a library is a
cart of books with covers off, with loose or cut out
pages or with text underlined, highlighted or
scribbled on.   Books sometimes come back water
damaged, coffee stained, and even chewed by dogs.
What can the Library do with damaged books?
Some can be mended (average cost $10 a book;
some can be rebound ($7 a book); some can be
replaced (often at three to four times the original
price); some can be put in storage to decrease wear
and tear.   As well as mending and repairing books
in house, the Library currently sends about 12,000
volumes a year for rebinding to a commercial
binder.  If narrow margins make rebinding
impossible, replacement can be expensive,
particularly for periodicals.   A back issue of Time
costs about $5 but the Library often has to
purchase the 12 or 13 issues of the volume if it
cannot be rebound.  Ripped out pages in one issue
can cost $75 to replace.
A library's collection is to be used and normal wear
and tear must be expected.   But mutilation of books
is disheartening.  Damage done by pressing an
open book down on a copy machine, though usually
not intentional, accounts for many broken spines
and loose pages.  Ripping out pages, underlining or
highlighting, writing in margins or folding down
page corners are all examples of mutilation which
destroys materials for future library users.  Please
remind students to handle library materials with
Mary Banham
The Union Catalogue of British Columbia
Newspapers, just published by the British Columbia
Library Association, is the first attempt to list all
known B. C. newspapers.  The Catalogue includes
1500 titles; which library, museum, archive or
society has a title (if a holdings location is known);
and the format—original paper or microform.   The
Catalogue has several indexes.   Microfiche copies
of the Catalogue are available to use at the Main
Library Information Desk and other reference
divisions in the Library.
The British Columbia Newspaper Project received
funding from the Social Sciences and Humanities
Research Council of Canada, the National Library
of Canada, the British Columbia Heritage Trust
and the Library Services Branch of the British
Columbia Ministry of Tourism, Recreation and
Culture.  The University of British Columbia
Library provided technical and systems support
and housed the project staff.  For more
information, phone Margaret Friesen (228-4430).
Julie Stevens
The Faculty of Education has a subscription to the
ERIC (Educational Resources Information
Clearinghouse) database on tape.  Education
students can search the database free once a day.
The batch searches are run overnight and the
results returned within twenty four hours.   In the
1985/86 academic year, the Faculty ran 2,300
This summer, Howard Hurt and Beth Anholt of the
Curriculum Laboratory did a small study to
compare the results of batch searches limited to
ERIC descriptors with the results of online
searches.  For each student, the librarians designed
a batch search and an online search on their topic.
The batch searches retrieved more relevant articles
than the online searches but much less efficiently.
The batch search results were much larger and had
a much lower percentage of relevant citations per
results than the online search.
This system of batch searching, however, does
provide a cost effective way of meeting
undergraduate research needs, while reducing time
demands on librarians.  And many students gain
familiarity with a database, its thesaurus of
descriptors, and the use of boolean operators, which
has implications for future end-user searching.
Beth Anholt
§§§§§§§§§§§§§ GIFTS §§§§§§§§§§§§
Now that the Christmas rush is over we can look
forward to settling back into a more even paced
pattern of activity in the Gifts & Exchanges
Division.  Those of you who gave gifts of books or
other materials during 1987 can rest assured that
the official receipts will be sent to you in good time,
if you have not already received them.   December
is a particularly busy time for the offices
responsible for the issuance of receipts, so it is
normal to designate January as a catch-up month.
If you are worried about your situation in this
regard, please phone and we'll investigate for you.
ubc library news
January 1988 If you are planning to give materials to the Library
during the coming year, here are some points to
keep in mind.  You can help us (and yourself) by
consulting first before sending your gifts.   Because
of the size of the UBC Library, we do not benefit as
much from large miscellaneous collections of books
as would smaller libraries.  Most of the titles will
already be in our collection.  If we do accept such a
collection, it is with the understanding that the
evaluation will be based on the benefit to us rather
than the quantity of books received.   Specialized
collections are, of course, a different matter.   Each
case has to be judged on its merits, but potential
donors should be aware that materials such as
out-dated college textbooks are not likely to be of
value.   On the other hand, old high school or
elementary school texts, especially if they were
used in the B.C. school system, are definitely of
interest.  It is always best to check with us before
taking the trouble to deliver anything to the
An inevitable consequence of accepting gift
materials is the need to dispose of those surplus to
our needs.   We do our best to distribute these
unwanted books in a useful and beneficial fashion,
but this distribution is a time consuming task for a
small staff and diverts our attention and energy
from other functions of more immediate value to
the Library and the University.   This is why we
are forced to discourage the intake of materials
which we know will be of little use to UBC.
If you have books or other materials which you
believe might be of value to the Library system,
please phone Gifts & Exchanges Division
(228-2607 or 228-2304).
Graham Elliston
§§§§§§§   ASIA/PACIFIC RIM    §§§§§§
The Asian Library Advisory Committee is in the
process of drawing up guidelines for the
development of the Library's Asian collections.
The first step is to evaluate the strengths and
weaknesses of the Western languages and
vernacular collections.  Faculty's views are critical
if we are to have a collection which fully supports
UBC's broad range of Asian area studies.
Assessment forms were sent to Asian specialists on
campus. If you received a form, please return it as
soon as possible to Linda Joe, Head, Asian Library.
If you did not receive a form and would like to
provide your views on collection needs in the Asian
area, please phone her (5905).
The Map Library has collected modern (post 1900)
maps and atlases of Asia Pacific countries for
many years.   The collection is strongest in China,
Japan, Nepal, South East Asia and India.
Although large scale maps of many countries on
the Asia Pacific Rim are not available, a good
collection of small scale maps (1:500 000 or
smaller) and atlases have been acquired steadily.
More recently, since maps of China have been more
readily available, there has been a concentration on
buying Chinese maps and atlases in the English
language or a combination of English and the
Pinyin transliteration.   Occasionally, maps only in
Chinese have been purchased if the subject matter
warrented it, for instance, geological maps with a
key to geological symbols.
Two international series which give good coverage
of many countries are the Topical Pilotage Charts
and Operational Navigational Charts (ONCs).
These are produced either by the U. S.  Defence
Mapping Agency or the British Ministry of
Defense.   Although intended basically for flight
navigation, they show much detail and cover many
areas for which other mapping is unavailable or
difficult to obtain.  The International Map of the
World series at 1:1 000 000 produced by many
countries is also useful although the United States,
the most prolific producer of this series, has
discontinued production.   The Central Intelligence
Agency produces many valuable small scale maps
of the Pacific area.   Older wartime maps, many at
large scales, have been obtained through the
Library of Congress duplicate distribution system,
particularly maps of China, Japan and Indochina.
They often include detailed maps of cities.
The Map Library also buys national atlases when
available in English or bilingual editions.  The
National Atlas of India (about 330 sheets so far)
and the National Atlas of Japan are two
outstanding examples.  Many smaller and/or
subject oriented atlases such as the Historical Atlas
of South Asia, the Atlas dyun Village Indien and the
Physical Atlas of Japan are also acquired.
To complement the map and atlas collection, we
also buy gazetteers and guide-books in English,
some dating from the early 1900's.  These are very
useful for locating places, finding maps of cities and
for general historical information.  The
U. S. Defense Mapping Agency, for example, has
produced gazetteers of practically every Asian
country.  Among the guidebooks, Murray's
January 1988
ubc library news Handbook of India, Burma and Ceylon has maps
and plans of about 30 cities as well as temples and
other historical places.  The Map Library has
several editions beginning in 1907.
Suggestions for new maps and atlases are always
welcome (phone 228-6191) and Faculty are invited
to tour the Map Library.  To receive a copy of
Selected Acquisitions, a quarterly list of recently
acquired maps and books, please phone 228-6191
or 228-2231.   This list can also be consulted in the
Asian Library.
Maureen Wilson
Since MacMillan received its high speed printer
and terminal a year ago, there has been a 54%
increase in online searches of off-campus databases
and a 64% increase in staff searches, including
interlibrary loan verifications ...   Curriculum
Laboratory produced and showed to over 300
students a slide tape presentation Getting it all
together: Resources for Teaching and Learning as
part of the new teacher education
program...Curriculum Laboratory also participated
with teacher-librarians from the British Columbia
Teacher-Librarians' Association and the Distance
Education Department of the Faculty of Education
to produce a video kit on library resource centres
and the role of teachers and teacher-librarians in
educating students to become skillful users of
information.   The kit may be borrowed from
Curriculum Laboratory or purchased from the
Provincial Education Media Centre...   The
November series of computer searching workshops
held in the Woodward Biomedical Library were
well received by faculty and staff.   Since a number
of interested faculty were unable to attend the
November sessions, the series will be repeated in
the spring.   Dates and details will appear in the
next issue of the Library News...   December is SDI
month in Woodward Library.  Each December,
Woodward librarians review the more than sixty
monthly updates, or SDI's, being run for UBC
faculty on the Medline current awareness
database.   Each search strategy must be checked
and possibly revised to reflect changes to the
Medline vocabulary for 1988.  So much for
automation...   SDI's for current awareness can be
run on databases in many fields.   Faculty members
who would like more information on the costs,
frequency of updates, databases available, etc.
should phone the appropriate subject specialist
librarian ... a snack bar, to be operated by Food
Services and to be called The Underground is
scheduled to open in Sedgewick Library foyer
sometime in February.  Vending machines have
been in the foyer for years and the area is heavily
used as a student lunchroom.   Since the new snack
bar will provide better service and surroundings,
the Sedgewick Library monitors may find it easier
to convince students to snack in the foyer and study
in the library...
§§§§§§§    LIBRARY PEOPLE    §§§§§§
Joan Sandilands, Head of Sedgewick Library,
was invited to speak at the annual meeting of the
B. C. Library Trustees Association in Kamloops
October 24.   Her presentation, the
"Commonwealth of Information" focussed on the
importance of interlibrary cooperation and how
advances in information and communication
technology are making such cooperation more
feasible...  In November the Ministry of Advanced
Education and Job Training sponsored a workshop
Interconnections: building the Network team for
members of the British Columbia Post Secondary
Interlibrary Loan Network and the Media
Exchange Cooperative.  Margaret Friesen, Head
of Interlibrary Loan, delivered the keynote address,
Networking is your business, to the 90 participants
and Patrick Dunn, also from Interlibrary Loan,
spoke on the strategies for online and manual
bibliographic searching... invited by the
Japan-United States Friendship Committee,
Tsuneharu Gonnami of the Asian Library spoke
on cooperative acquisitions at the Second Western
Regional Japanese Librae Conference at
University of California, Berkeley in November. ..
Jim Henderson of Woodward Library and Peter
Simmons of the School of Library, Archival and
Information Science gave a presentation on
CD/ROM (Compact Disk/Read Only Memory) to a
November meeting of the Western Chapter of the
Canadian Association for Information Science.
Information retrieval software currently available
was reviewed and demonstrations of CD/ROM
packages such as Wilsonline given...  Many UBC
librarians and staff attended the talk and
demonstration by Richard Malinsky, Head of
Reference at SFU, on Simon Fraser University's
online GEAC catalogue and the recently developed
SPIRES based EASYMTS which allows access on
MTS terminals to anyone with a SFU computing id
to databases such as ERIC, PSYCINFO and the
Grolier encyclopedia...  Jocelyn Foster, Head of
Humanities and Social Sciences Division, and Joan
Sandilands, Head of Sedgewick Library,
conducted a session November 10 in the Faculty
Development series.   In the session, Questions
without Answers, they outlined the types of
problems students encounter when they try to do
ubc library news
January 1988 library research and offered ways for both faculty
and librarians to help students avoid these
problems.  A more detailed report on this session
appeared in the December isssue of the TAG
newsletter...  George Brandak of Special
Collections prepared a display for the Japanese
Canadian Citizens Association Commeration
Dinner and Dance, One Hundred & Ten Years, held
at the Faculty Club November 21.  The display
featured Japanese maps of the three provinces
from which most Japanese immigrated to Canada;
documents, maps and photographs of their fishing
and farming experiences; life at Tashme Camp,
1943-45, and family papers from the Japanese
The SUB loop book returns have been removed due
to the construction of the parkade.   Please return
books to the appropriate libraries.   You can return
books to Main Library, Sedgewick Library,
Curriculum Laboratory, Law Library, Woodward
Library or Social Work Library anytime; and to the
Asian Library, Macmillan Library, Mathematics
Library and Music Library whenever the buildings
are open.
Are you a book batterer?
Main Library and major branches
Main Library
Lord Byron
(gift of Mr.   Derek Lukin Johnston)
Special Collections, Main Library
History of medicine students' displays
Woodward Library
Start Here 142, Distance Education
A Beginner's Guide to the Library, 6th edition,
1987 ($1 in the bookstore, review copy available
from the Library)
If you would like a copy of one or more of these
publications, please phone the Information and
Orientation Division (228-2076).
-Tourist maps and brochures for Map Library.
-Paperbacks for Sedgewick Library's leisure
reading collection.  Deposit in shopping cart in
-Western homes & living September 1954,
September 1959, July 1960, January 1962 and
January 1965.  Send to Graham Elliston, Serials
Bibliographer, Collections, Main Library.
During the Christmas break, the Library
replaced its coin-operated public use
copying machines with new Xerox 1045
copiers.   Each new machine is equipped
with a magnetic card reader which allows
anyone who has purchased a UBC Library
copy card to make copies at a lower cost, 7
1/2 cents a copy, and avoid the nuisance of
using coins.  At least one copier in each
location has a coin device as well for anyone
who does not wish to buy a copy card.   The
price of a coin-produced copy will remain 10
The cost of the new copiers, card readers,
coin devices and related equipment is more
than $200,000.   This cost will be amortized
from revenues over the next five years, the
expected life of the equipment.  The
Library's copy service operations are
completely self-supporting, and equipment,
service, staff, and supply costs must be met
from copying revenues.
Copy cards are available in $5, $10, and
$20 denominations.   Higher value cards
can be obtained by special request.  The
main points of sale for cards are the Main
Library Copy Service Office, Woodward
Library and the hospital branch libraries
from 9-4:45 weekdays.   A $1 refundable
deposit is required.  Departments can
purchase cards by requisition.  A limited
number of $5 cards are available in most
branches during evening and weekend
Erik de Bruijn
Editor: Julie Stevens
Illustrator: Merry Meredith
Information and Orientation Division
University of British Columbia Library
issn 0382-0661


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