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UBC Library News Apr 30, 1987

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UXOf Ol UOJIEJJAUI JtlO^ "The Library needs assistance and commitment from a new group
of public and private supporters; individuals, companies and
government organizations who recognize its vital contribution to
their lives and the lives of all the people of British Columbia.
Indeed, we intend to institute, once again, the 'Friends of the
Library', to encourage those interested in the future of the
Library to come to its aid."
Dr. David W. Strangway
President
The University of British Columbia
- Annual membership is $35 (students $15).
- All members receive newsletters about Library developments and events.
- Donations are also welcome.
- Members who donate $250 receive special recognition and a complimentary library card; donors of $1,000
become members of the University's Wesbrook Society.
(Memberships and donations are tax deductible; receipts will, be mailed).
For further information about Friends of the UBC Library, please phone 228-2396.
NAME
ADDRESS
STREET                               CITY                  PROVINCE                               POSTAL CODE
HOME PHONE WORK PHONE 	
I'm interested in a particular library branch or division.
I'm interested in volunteer work for the Friends. 	
Cheques payable to 'Friends of the UBC Library'
Mail to: 'FRIENDS', Librarian's Office, Main Library, 1956 Main Mall, Vancouver, B.C., V6T 1Y3
THANK YOU ubc library news
new  series  no.l7/April   1987
PRESIDENT'S  REPORT  ON THE  LIBRARY
Today,   the Library faces   three  challenges   -  challenges   that  we  must
overcome   in  the  very  near future  if we  are  to  maintain  the  strength
and  health  of this  vital  resource,   the  heart of our university.
Dr.  David  W.   Strangway,  President,  UBC
For  his  first report  as  President  of the  University,   Dr.   Strangway  chose  the  Library  -  its  past,
present and,  most critically,  its future.  The first section of the report reviews the Library's  growth
and  development from  the  Fairview  campus  in   1915  to  the  current  47  miles  of bookstacks  spread
over   16  libraries,  on  and  off campus.  After  describing  the  Library  system's  current collections  and
services,  the  President focuses  on  the  three  major  challenges  to  the  Library  today  -  space,
collections  and  new  technologies.   The  Library  has  run  out  of room  for  the  materials  it has,  much
less  having space  for  new acquisitions.  Secondly,  the Library needs  increased funding to  maintain
current collection strengths  and to buy books  and serials in new and expanding fields of research
and learning.   And, finally,  the Library needs  further automation to improve  the efficiency of its
operations  and  access  to  its  collections  and services.
Throughout his Report, the President points  out the efforts the Library has  made to respond to
these needs  and highlights the enormous  contributions private donors have  made  and continue to
make  to  the  growth  and  development of the  Library's  collections,  buildings  and  services.   Support
from private  donors was  a significant factor in making UBC  Library the  second largest research
library in  Canada.  The President concludes his  Report with  an appeal for:
assistance  and  commitment from  a  new group  of public  and private
supporters;  individuals,   companies  and government organizations  who
recognize  its   vital  contribution  to  their lives  and the  lives  of all  the
people  of British  Columbia.  Indeed,   we  intend  to  institute,   once
again,   the  'Friends  of the Library',   to  encourage  those  interested  in
the future  of the Library  to  come  to  its  aid.
The  Library  has  a  limited  number  of copies  of the  President's  Report.  If you  would  like  a  copy,
please phone  the  secretary at 228-2302.
NEW  VICE-PRESIDENT
President Strangway recently appointed Dr.  K.D.  Srivastava,  formerly Head of the Electrical
Engineering Department,  Vice-President for  Student and Academic  Services,  which includes  the
Library.  We  congratulate  Dr.  Srivastava  on  his  appointment and  welcome  his  interest,  enthusiasm
and  support. LIBRARY  SPACE
Hopes for additional library  space  are being raised with the recent formation of the President's
Advisory  Sub-Committee  on  Library  Space  Planning.  The  Subcommittee  will  review  the  Library's
space needs  and the needs of the David Lam Management Research Library,  consider how they
may be incorporated into  a building on the old Bookstore  site,   and consider the impact these
developments will have on the campus  community.  The members  are Dr.  Jonathan Wisenthal,
Chairman,  Dean Axel Meisen,  Basil Stuart-Stubbs,  Dr.  Ronald Shearer,  Dean Peter Lutzig,  Dr.
Michael Goldberg,  Dr.  Larry Weiler,  Vice-President Peter Larkin,  Dr.  David Kirkpatrick,  Douglas
Mclnnes,  William Watson  and Vice-President K.  D.  Srivastava,  ex-officio.
OPEN HOUSE
There was something  for everyone  at this  year's  Open House  in the libraries and,  for three hectic,
festive days,  it often felt like everyone  came.  The libraries had more than forty displays,
demonstrations  and events.   OLIF,  the online  information file  of Open House  events  produced by the
library's  systems  staff,  was  a big success.  In the Main Library,  the impact of technological change
on library services was  shown with online  demos of electronic mail,  of the  Library's developing
online  catalogue,  of patent searching using Patscan,  and of online searching of remote bibliographic
databases,  using free  search time donated by Dialog and  Canole.  But hi-tech was not the biggest
draw.  More than   1,100 visitors entered the Win a UBC extramural library  card for a year
contest;   800  lined up  in Government Publications  and Microforms Division to  get a copy of the
headline  of the day  they were born from the microfilm newspaper collection;  another  800 to  900
watched the  video  "Tuum est,  To Larry with love",  made  from films held in the  UBC Archives;
and many more bought paperbacks,  records  and maps  at Gifts  and Exchanges  Spring Sale,  which
added more than  $1500 to the  Library's  collections  fund.   School groups  and  families  followed the
yellow ribbon  through the bookstacks;  people brought their old books  to  Special  Collections to find
out about them;  viewed  some of the   100,000  slides on videodisc in Fine Arts;  or just gazed at
the  concourse's  stained glass  and high vaulted ceiling.
In  the branches,  large  audiences  of small  people  watched  the  puppet shows  in  Sedgewick,  presented
by students of the School of Librarianship.  Music  lovers entered the  Win a  Wilson card for  a
year.  Woodward Library offered demos  of online  searching and the Health Science  Network's
telefacsimile transmission,  but the displays  on the history of medicine and the famous  tapestries in
the  Memorial Room were,  once again,  the  most popular  attractions.  Talking book demonstrations
and tours  were the  highlights  of Crane  and,  in  Curriculum Laboratory,  creating a board book for
your  child  was  very  popular.
Visitor response  to  Open House in the  libraries was  terrific.  We estimate that   10,000 or more
people came  to visit.  Part of this  interest is probably due  to the President's Report on the  Library
and the  increased public  awareness of UBC Library's resources  and services.  Open  House brought
many old friends  to  the Library,  and hopefully,  made us  many new ones. NORTH AMERICAN COLLECTIONS INVENTORY PROJECT
For the next three or four years,  the  collections librarians  will be  participating in the  North
American Collections Inventory Project (NCIP),  an extensive project  sponsored by the National
Library of Canada and the  Canadian Association of Research Libraries.  The  inventory,  adopted
from  an on-going project of the larger research  and academic libraries  in  the  U.S.,  aims  to create,
in a simple standardized format,  an online  database of the  collections  of all  participating
institutions.  Collections  librarians,  following external project guidelines, will  assign  standard codes
which will measure two  aspects of collections in each subject -  the  strength of the existing
collection and the level of current collecting.
Our  participation  in  NCIP  is  an enormous  task  -  the  initial  pilot  project  on  mineral  engineering
(TN) took more  than  70  hours.  But it is important to have UBC's holdings,  which are  a
significant part of Canada's  "national collection", in the database.  The  information in the database
could be  used for resource  sharing,  cooperative  collections  development  and cooperative  conservation
plans  and activities.  Future development of our collection through federal grants  may depend on
collection strengths  recorded in the NCIP database.
SHAKESPEARE  FOLIOS  "REPATRIATED"
On January  5,   1987,  when Frank Mowery,  Head Conservator of the Folger  Shakespeare Library
in Washington,  D.C.,  left Special Collections,  four valuable  and rare  items  left with him  -  the first
(1623),  second  (1632),  third  (1663)  and fourth  (1685)  Shakespeare folios.  The  First Folio is the
first collected  edition of Shakespeare's plays.  Some  of the  plays  had been published separately
before   1623 but the  First Folio is  the  only source  of at least seventeen of them.  Without it,  most
of Shakespeare's plays would have been lost.  The First Folio has been described  as  the  greatest
book in the cultural history of the  English language.  The  second folio is  a reprint of the first;  the
third  and  fourth  contain  some  plays  which  are  no  longer  considered  Shakespeare's.  The  monetary
value of the folios is difficult to estimate,  although in   1985,  a First Folio  sold  at auction for
$580,000 U.S.
On  October  27,   1960,   at the  opening  ceremonies  of the  Walter  C.  Koerner  wing of the  Main
Library,  Dr.  Louis  Wright,  Director  of the  Folger,  presented  the  folios  on  "permanent loan"  to
UBC from the Folger Library's  extensive  Shakespeare  collection.  According to  Neil Harlow,  then
University Librarian,  the Folger Library loaned the folios because of its  interest in the diffusion  of
humanistic learning and its desire  to place  a few of its most significant duplicate volumes where
they would serve  as  a symbol of the Folger Library's  concern for learning in the English  speaking
world.  And the Folger could afford to  spare  a few  copies.  When Henry  Clay Folger,  President of
Standard  Oil  of New  York,  died  in   1930,  his  library  already  contained  the  world's  leading
collection of books  on Shakespeare.  He  had  79 copies  of the  First Folio,  almost half of the  200
copies believed to  have  survived;  58 copies  of the second;  24 of the third  and  36 of the fourth.
Under  the  terms  of his  will,  the  library  trustees  could  not sell  the  folios.
Special  Collections had the privilege  of housing these  folios for  25 years.  Unfortunately,  in   1986,
the Folger trustees decided to  take back the folios from UBC and from  St.  Andrew's University in
Scotland,  the  other library which had been lent copies.  Special Collections  still has  a copy  of the
second folio  (1632),  a gift of Dr.  Walter  C.  Koerner,  and  facsimile editions  of the folios,  including
the  Hinman  facsimile,  the  definitive  facsimile  edition  of the  First  Folio. HIDDEN TREASURES
One  of the  Library's  major  microform  collections  is  the  United  States
Government Publications  set.  The  United  States  government  is  the
biggest  publisher  in  the  world.  The  Monthly  Catalog  lists  many  of its
publications,   and,  with  a  few  exceptions,  everything  listed  there  is
available in the U.S.  Government Publications  microform  set.
In   1985  alone,  the  Catalog listed  26,757  separate  publications  and   1,620  serials.  The  set includes
most of the  hearing  and  committee  reports  of the  U.S.   House  of Representatives  and  Senate  and
publications  from  government  departments  and  agencies,   such  as  the  Air  Force,  the  Department  of
Agriculture,  the  Bureau  of Mines,  the  Geological  Survey,  NASA,  the  National  Cancer  Institute  and
the  Smithsonian.   American Education,  Women  and  Work.,  Military  Intelligence,  FDA  Drug  Bulletin,
Wheat Outlook  and  Situation and the  State  Climatologist are a few of the  serials  included in
1985.   The  set  has  subject indexes  and,  since   1974,   author  and  title  indexes.
Currently,  UBC  has  complete  holdings  on Microprint for   1956-1980,  and,   on  microfiche,   1984,   1985
and  some  of  1981.   The  Readex  Corporation  changed  the  format to  microfiche  in   1984  and,
simultaneously,   started  to  publish  that year,   1984,   and  the  catch  up  years  from   1981.   Then,  the
Library  could  only  afford  to  subscribe  to  one  year  at  a  time  and  chose  the  current year.
Government Publications  hopes  to  be  able  to  fill  in  the   1981-1983  gap  eventually.
So,  if you  can't find  a  U.S.  government publication  or  serial in  the  Library  catalogues,  consult  the
indexes  in  Government Publications  and  Microforms  Division.  As  well  as  the  U.S.   Government  set,
the  Library  also  has  other  important  collections  of U.S.   government material,  such  as  the  American
Statistical  Index  (ASI),  ERIC  and  parts  of NTIS.  The  Library  also  purchases  many  current U.S.
government publications  in  print  form  to  provide  timely  and  convenient  access  to  needed  items.  For
more information,  phone  Connie  Fitzpatrick,  the  U.S.  government publications  specialist (2584)  or
Suzanne Dodson,  Head,  Government Publications and Microforms  (3858).
DID  YOU  KNOW?
That of the   106  members of the Association of Research Libraries  in the United  States and
Canada,  UBC  ranks   35th  in  number  of print volumes  but  7th  in  number  of microform  holdings?
That there  is  almost  as  much material  in microform  on  level  6  of the  Main  Library  as  there  is
in  print form  in  the  entire  library  system?  And  that  most  of this  material  is  not individually
listed in the Library's  catalogues but in  specialized indexes  to  the microform  sets?
TERM PAPER  CLINIC  TOPS  AGAIN
Sedgewick Library's term paper clinic was  a runaway success once  again.  During February,  the
Sedgewick librarians prepared research guides for  about   150 first and second year  students,  on
topics ranging from Canada  and NATO  to the role  of women in Shakespeare's  time.  After a
preliminary interview with the  student to discuss  the topic,  the librarian compiles  a research guide
for that topic which outlines  the best subject headings for books,  the  most useful periodical indexes
and other appropriate reference  sources.  The librarian then  meets with the  student to  show him or
her  how  to  find  the  information  in  the  Library.
This individual term paper assistance is very labour intensive, but it is also probably the most
effective method for teaching library research. Feedback from students is very positive; feedback
from  faculty  suggests  that the  service produces better research papers. SEDGEWICK  MONITOR PROGRAM MONITORED
At the end of February,  Sedgewick Library  surveyed student opinion of the effectiveness of the
monitor program  initiated last fall.  Five  monitors  have been patrolling Sedgewick enforcing the
Policy on Unacceptable Behaviour,  which forbids food consumption and excessive noise in campus
libraries.  Staff felt that the  Library had become quieter  and cleaner and custodial staff report that
garbage has been reduced by a third.  Student opinion seems  to confirm their  impressions.
Over three quarters  of the  528 respondents  thought the
monitor program  had helped reduce both noise  and food
consumption  in  the  library  (77%  agreed  that  noise  had
been reduced;   79% that food and drink  consumption was
less).   50%  agreed that Sedgewick is  a better place to
study than it was last year;   14% disagree.  The rest of
the  sample  (36%),  who  didn't know if Sedgewick was
better,  were  primarily first year students.   Comments
were  generally  positive  but  a  considerable  number  of
students  commented  on  the  need  for  campus  facilities
where they could legitimately eat and  study at the
same  time -  "Due to my tight schedule,  I can't afford
to eat and not do  something else  simultaneously."
SELF-SERVICE  COMPUTER  SEARCHING
With the increasing use of microcomputers in home  and office,  some life science  researchers have
become interested in  searching for  computerized information without an intermediary.   In response to
this  interest,  librarians  from the Health  Sciences  Library Network offered a  series of workshops for
"end users"  at Hamber Library in Spring  1986  and at Woodward Library in November  1986  and
February  1987.   Over  a hundred faculty,  clinicians,  researchers  and students  attended the  sessions.
The purpose of the introductory workshop is  to tell potential users about telecommunication and
equipment needs,  within or outside  the UBC  MTS  system,  and to give them  a brief overview  of
several database  marketing systems for life  science  searches.   The overview includes  subject
coverage,  search  software  capabilities,  user-friendly software  alternatives,  and the  hours of
availability and  costs of various  systems.
Follow-up  sessions  are  intended for those  who want to learn efficient searching methods  for
MEDLINE,  the  primary medical database.  The librarians,  who  are  all experienced database
searchers, outline the  structure  and vocabulary of the  database  and the  preparation of a search
strategy,  using  language  appropriate  to  either  DIALOG  or  BRS  (Bibliographic  Retrieval  Services).
The sessions include an online demonstration of a prepared search strategy.
It is  too early  to  tell  whether those  who  attended the workshops will begin  -  or continue  - to do
their  own  online  searches.   Evaluation  forms  from  participants,  however,  indicate  that  they  felt  the
workshops had increased their  awareness  of the  concepts  underlying successful  searching and of the
multitude  of databases  and  vendors  available.  For  further  information,  please  phone  Pat Lysyk
(5461)  or  Margaret Price   (4445). COLBECK CATALOGUE
A long-standing agreement between Norman Colbeck and the University to publish a catalogue  of
his  collection will reach fruition this  spring with the  appearance of A Bookman's  Catalogue:  the
Norman Colbeck Collection  of Nineteenth Century  and Edwardian Poetry  and Belles Lettres in the
Special  Collections of the University of British Columbia,  edited by Tirthankar Bose.  According to
Dr.  William E.  Fredeman's introduction,  the  Colbeck Collection,  a cornerstone  of UBC's  Special
Collections Division,  is  recognized internationally as  a major resource  for the  study of the  literature
of this period.   Norman  Colbeck,  a Bournemouth bookseller,  gave his collection to  UBC  in   1966  and
was  appointed  Curator  for  five  years  beginning  in   1967.  His  contribution  to  UBC  will  be  formally
recognized with  an honorary degree at spring convocation.
The  Colbeck Catalogue  lists and describes  the more than   13,000 items in the  collection.  In addition
to  the  many  printed  books  listed,  the  collection  includes  many  manuscripts  and  autograph  letters,
and is particularly  strong in printed ephemera.  The  Catalogue  should have wide  appeal to   19th
and  20th century scholars,  to  book collectors,  to booksellers  and to reference librarians.  The two
volume   1,100  page  Catalogue will be  available from UBC  Press  soon.
HOT  OFF THE  PRESS
Recently prepared or  revised Library publications include:
Start Here  22,  revised,  Linguistics
Start Here   131,  China:  Domestic Politics  and Foreign Affairs
Start Here   139,  Art and  Mythology of the Northwest Coast Indians
Start Here   140, Judaic  Studies
Patscan:  a patent search  service for UBC,  SFU,  and UVIC
If you  would  like  a  copy  of any  of these  one  or  two  page  sheets,  please  phone  the  Information
and Orientation Division  (2076).  Ask at any reference  desk for information on the many other
library publications  available.
PLEASE RETURN OR RENEW ALL BOOKS (END OF TERM CALL-IN)
Branch libraries  will be  sending call-in notices April  23;  Main Library will send them April  28.
Please  respond by returning or renewing books  you have borrowed.  If we  don't hear from you,  we
will have  to  assume the books  are lost and bill you for their replacement.  If the books  are
returned after billing,  we will cancel the  replacement costs but a processing fee will be  charged.
If you plan to be  away  from the campus  in the  summer,  please  either return all books  or have
someone in your department check your  mail regularly to  return books requested by others.
Editor: Julie  Stevens
Illustrator:  Merry Meredith
Information  and  Orientation  Division
University of British Columbia Library
issn  0382-0661

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