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UBC Publications

UBC Library News Mar 2, 1973

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Volume 6,  No. 1 January - February, 1973 Vancouver, B.C.
During Open House weekend (March 2 and 3) all major campus libraries will be mounting special
displays for visitors.   Some highlights are described below.
MAIN LIBRARY. Outside, members of UBC's Mountaineering Club will scale the west face of the
building several times on Friday and Saturday. Inside, displays take visitors back to the very beginnings of
the University Library and forward to the materials and technology of the 1980's.
In the main entrance hall three large display pillars illustrate the growth of library buildings,
collections and technology. (Interested in computers? Stop at the Flexowriter next to the Technology pillar;
it will print an information handout on the many ways they're being used in the library today.)
Upstairs, the Main Concourse has been divided into two display areas. One features government
publications, micromaterials, and an audiovisual production that takes visitors behind the scenes in the
library. At the other end of the room, panels of photographs and texts recall the Concourse as it was 45
years ago.
Or go back farther in time and meet Sherlock Holmes and Watson. Just down the hall from the Main
Concourse, the Ridington display case features mementos of the great detective and the London of the
The library's other exhibits are in the south wing. On the top floor, Special Collections features
ethnic manuscripts, material from the UBC archives, and a display on "Canada Through The Centuries".
The ground floor of this wing houses two other special-subject divisions which will be welcoming Open
House visitors. Asian Studies has mounted a large exhibit on Oriental art, and the Map Division is showing
some most unusual items from its collection, including a moon globe and a 9' by 5' aerial photograph of
the Vancouver area.
SEDGEWICK UNDERGRADUATE LIBRARY. This much-publicized library, less than two months old,
will be open to visitors until 10 p.m. on both Friday and Saturday.  (The new, longer Saturday hours will
continue for the rest of the winter session.) After dark, be sure to catch the audiovisual spectacular in the
main stairwell.
CURRICULUM LABORATORY (top floor, Education Building). What is an education library, and what
should it be doing? This year's Open House display tries to answer both of these questions. Other displays
illustrate the progress that has been made in school libraries and their resources over the years.
MUSIC LIBRARY (top floor, Music Building). One of Canada's leading composers is a woman. During
Open House this library will feature a special exhibit on Jean Coulthard, her career and achievements.
WOODWARD BIOMEDICAL LIBRARY. This year Woodward is taking part in a major health services
exhibit on heart diseases. From the Woodward display area, visitors will want to move on and tour the new
Instructional Resources Centre adjoining the library.
The greater than usual scurry of activity at the Crane Library since December of last year, is due to
"Project Spoken Books" - which is not the code name for a secret mission, but a federally sponsored
program of tape recording university text books and Canadian literature. The project sponsored by Local
Initiatives was actually begun last January by an off-campus group, which used the facilities of the Crane
Library. Since last December, the project has been directly under the jurisdiction of the University of B.C.,
which administers the LIP grant of $31,700 and the 11 staff positions. - 2 -
The project has brought about some exciting changes at the Crane Library. Whereas there were two
staff members before, there is now a total of 17 including professional readers, a librarian, a reference
assistant, a secretary, a tape editor and a braille typist, plus 6 student assistants. A good part of the raw
materials for phonotape books is also provided through the government funds, - nearly 1,600 reels of tape and
about 200 cassettes. When they are recorded, they are catalogued much in the same way as printed books
and they become part of the collection. The fund also pays for repairs and maintenance of our complex
electronic equipment. A rental fee applied on some of the tape duplicators and other machinery provides
money for future expansion or replacement. Another good side effect is that Crane can now offer expanded
service hours, including evenings and weekends. In order to make our phonotape material accessible to
larger numbers of readers, we have acquired facilities which can copy our reel to reel master tapes to the
more popular commercial cassettes.
We are truly grateful to the Department of Manpower and Local Initiatives for helping to make these
changes possible.
The Report of the University Librarian to the Senate has just been released.  While many of the areas dealt with
by the report (which covers the year 1972) have been touched on during the year in the Library News, and
while the Report itself will be widely circulated, and should receive coverage in other campus information
sources, some note should be taken here of its contents.
Essentially, the Report chronicles growth of the UBC Library system, and the problems created by this
growth. Despite a decrease in student enrollment, a 5% increase in the use of the Library collections is
reported, and the need for study space (now alleviated to some extent by the opening of Sedgewick Library
in January of 1973 stressed). While a slowing rate of acquisitions is noted as resulting from the inroads
made by inflation in the budget, the space required by the Library collection is reported as an increasingly
crucial problem. Since a research library must expand its holdings if it is to maintain service, the only
options open to the Library would seem to be to relocate materials outside of the Main Library, either in
new branches or in storage units, or to relocate library technical service units outside the Main Library to
free stack space. So long as the needs of research workers are such that libraries must not only keep
abreast of the output of current materials, but also provide access to past materials, then collections cannot
be purged so that they will maintain a constant size. This means that plans for continued expansion must
somehow be laid within the confines of limited budgets.
The Library is now offering a new service for academic departments and groups of faculty, based on a
computerized system for the selective dissemination of information (SDI). The SDI system operates on the
Computing Centre IBM 360/67 machine and matches the terms of interest profile against the library's
current accessions file. This file is obtained from an automated acquisitions system by selecting newly
catalogued monographs from the working files at the end of each month.
Interest profiles contain the words, numbers, and logic to be used for selecting items from the file.
These   search parameters   can  operate  on  the  book classification, author, title keywords and library
locations. The search expression can use boolean logic (and, or, not), ranges of numbers, truncated words,
etc. The format and conventions used for constructing a profile are similar to those used in the CAN/SDI
system operated by the National Science Library.
Initially there will be a limit of 200 profiles, offered on a first-come basis, and unfortunately no
profiles can be accepted from individuals. When the costs and computer times are established, the service
will be reviewed to determine if additional profiles can be accommodated within the Library budget, and
if profiles for individual faculty members can be considered.
The monthly printed lists of selected titles for each profile will appear in one copy only, on 8-1/2 by 11
inch plain paper. If duplicates are required, these will have to be obtained by departments.
A number of Library reference staff have been trained as "search editors" for this new service and
interested departments or faculty groups should contact one of the Library branches or reference divisions
for further information or to make arrangements for the development of a profile. Developing a profile may
require several interviews, and usually involves some discussion and review of the early results before a
profile is operating successfully. UBC THESES: A REMINDER
As most Library News readers will know, the UBC Library possesses copies of all UBC master's and
doctoral theses. What the Library does with these copies may not be so well known.
The Library has two deposit copies of all theses. An archival copy is kept in the Special Collections
Division, and is available for readingroom use only. Second copies are kept in the stacks of the Library
appropriate to the subject discipline, and circulate for a normal loan period.
Theses are fully catalogued by author, title and subject, in the main Library catalogues, and in the
catalogues of the appropriate branches. In addition, the Special Collections Division maintains a card index
of UBC theses arranged according to the degree, faculty and department for which the theses were written.
Once on the shelves, UBC theses are arrangedin chronological order, then by degree number (i.e.
Al for Ph.D., A67 forM.Sc, etc.) and then alphabetically by author. For a breakdown of all UBC theses in
shelf order, see the Location File under LE3 B7.
Sedgewick Library now has a newspaper clipping file. The papers clipped are: the Sun, the Province,
the Christian Science Monitor, the Globe and Mail, the Financial Post, the Georgia Straight, and Le Devoir,
The articles selected for the file concentrate mostly in the social sciences, although topical subjects
in other areas are indexed as well. Emphasis is on current local, provincial and national developments;
matters of international concern are also indexed, although not as intensively as the former.
While various production difficulties delayed its appearance, we can now announce the arrival of the
new (1972) edition of the Serials Holdings List  (6th ed.) Copies of the old 1970 edition of the list are being
recalled to the library, and will be available for any faculty members and students who would like them.
They can be obtained through the Information and Orientation Division of the Main Library.
The Science Division wishes to announce the receipt of the current awareness type newsletter Energy
Analects. This Canadian publication covers recent developments in all aspects of energy control including
marketing and environmental interactions.
Energy Analects can be found in the new current awareness area, next to the stack entry from the Science
Division reference area. Also in the same area are other publications of a similar topical nature including
Ecolert and Current Contents (both for the Physical and Chemical Sciences and Engineering and Technology
The TRIUL Task Force on Cataloguing, composed of the head cataloguers of the three provincial
universities of British Columbia, has obtained a grant under the federal Local Initiatives Program (LIP) to
complete a general index of the LC classification schedules. The work, comprising one of the recommendations of the Ottawa Conference on National Cataloguing Standards of May 1970, was originally begun by the
libraries of UBC and UVic with student help; and the LIP completion of it will take from February 5 to
May 31. The final editing will be undertaken by four professional librarians, Judy Inouye, the project
director, June Thomson of UVic, and Ann Turner and Mc Elrod of UBC. Paul Baldwin of SFU will advise.
This merger of the indices of the individual schedules will provide library users with a subject
approach for general browsing in the stacks. It will complement the subject approach obtainable through the
LC subject headings list which, although undoubtedly the best in existence, suffers from a certain measure
of rigidity. It will also serve as a useful tool for the smaller institution which must entrust its cataloguing
to a single non-specialized cataloguing librarian. 228-6375
During the past year the library has been surveying the use of the telephone information service at the
Main Information Desk. Some of the facts which were discovered by this survey have led to changes in that
telephone service.
Essentially two needs were found to be inadequately covered by the existing service. The first was
library hours information, which needs to be given at all hours even when the regular telephone service at
the desk is shut down. The second was a fast direct line to the desk for use by faculty and staff, which
would be available during hours of normal service.
To solve the need for library hours information a taped answering service was installed which will
operate when the library is closed, and also during hours of service when requests for library hours
information become numerous. This situation can be expected on long weekends when library hours are in
question and also on Sundays when the hours deviate from normal hours of opening.
In order to avoid unnecessary delay for faculty and staff who do not require library hours a new direct
line has been installed with a new number 228-6375. This new line will enable faculty and staff to bypass
library hours information and phone directly to personnel at the information desk. Since this number is an
unlisted number it should also be less busy and answer the second need for a fast direct line to the desk
for on-campus personnel.
The following out-of-print journals are needed to complete the library set:
Harper's Bazaar, January and March, 1972.
Pro Motion; Journal of the British Columbia Physical Education Teacher's Association, vol. 9 no. 2 (1969).
Ramparts, vol. 10 no. 3-4 (September, October 1971)
vol. 10 no. 6 (December, 1971)
vol. 10 no. 12 (June, 1972)
It is hoped that all articles still of interest to UBC Library News readers can be found in the following
index of 1972 issues.  For reprints of any item, please write the Editor, or call local 2076.
Acquisitions — budget problems with periodicals (December 1972)
faculty ordering procedures (October/November 1972)
Annual Report of the University Librarian to the Senate - extracts (February 1972)
Asian Studies - microfilm newspapers available (April/May 1972)
Campus Delivery - faculty services (October/November 1972)
CAN/SDI (Canadian/Selective Dissemination of Information) - subsidies (April/May 1972)
- subsidies (August/September 1972)
Changes in Library System - (April/May 1972)
- (August/September 1972)
Copyright - (April/May 1972) /
- (December 1972)
Crane Library - help for the handicapped (August/September 1972)
- LIP grants (December/January 197l/72)
- summer programs (June/July 1972)
- TV large print books (December/January 1971/72)
Data Library - established (December/January 1971/72)
- progress report (December 1972) - 5 -
Displays - printing (March 1972)
- ships (June/July 1972)
- Sri Aurobindo Ghose (June/July 1972)
Drug Studies - new index (December/January 1971/72)
Faculty Guide - (October/November 1972)
Feedback - (December 1972)
Interlibrary Loan - modern poetry manuscripts available (December 1972)
- new service for undergraduates (December 1972)
- statistics (February 1972)
- U.S. Consular dispatches from Canada (December 1972)
Library Cards and Loan Procedures - (October/November 1972)
Library Services - (October/November 1972)
Local Initiatives Program (LIP) Grants - Crane Library (December/January 1971/72)
- Oral History (March 1972)
Modern Poetry Manuscripts on Microfilm - December 1972)
NDP Files at UBC - (June/July 1972)
Oral History Project - (March 1972)
- (April/May 1972)
Orientation - plans for 1972 (August/September 1972)
- services available (October/November 1972)
Photocopying, Copyright see Copyright
Reserve Books - (October/November 1972)
Science Newsletters - (December/January 1971/72)
Sedgewick Library - history (December 1972)
- opening delayed (August/September 1972)
Special Collections - NDP (BC) files (June/July 1972)
- source materials in local history (March 1972)
Start Here Subject Guides - (March 1972)
Survey, Information Desk - (March 1972)
Survey, Journals - Main (March, 1972)
- Main, results (June/July 1972)
- Woodward (December/January 1971/72)
U.S. Atomic Energy Commission - research and development reports (December 1972)
U.S. Consular Despatches from Canada - on microfilm (December 1972)
Woodward - Checkpoint circulation system (December/January 1971/72)
- journal survey (December/January 1971/72)
- mural (March, 1972)
Editor: Tom Eadie Information & Orientation Division


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