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UBC Library News Apr 30, 1975

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Volume 8, No. 1 April, 1975 Vancouver, B.C.
The University Librarian's annual report for 1973-74 has just been published and presented to Senate. The report begins with a
brief study of the financial condition of the Library, and then gives an account of the Library's performance and its adjustment to a
changing environment.
In 1973-74, the Library spent $5,409,784, an increase of 8.4% over 1972-73.   The 1973-74 figure is the second highest for Canadian
university libraries (Toronto spent about twice as much), reflecting our second-place standing in collection size; the sum represents
around 7% of the U.B.C. budget - as Library expenditures have for several years now - and that is close to the average for Canadian
universities. Seen thus, relative to other academic libraries, our financial situation seems typical and satisfactory. But the real
picture, from the administrative point of view, is decidedly gloomier. Though money spent on Library collections has increased
somewhat over the past few years, the acquisition rate has plummeted, with last year's being the steepest decline. And considerably
more was spent last year for staff salaries compared with previous years, while staff size remained about the same. The problem, of
course, is inflation; book prices and labour costs have risen dramatically of late and the Library, along with every other service
institution, can only do its best to balance available resources with users' needs.
Users' needs, the report goes on to show, increased in 1973-74.    Statistically, the Library's lending activity went up by 8.5% and
reference activity by 10.1%. These increases continue a steady upward trend in library use which has been maintained despite
relatively static student enrollments in the last few years.' Among the factors considered as influencing this trend are branch libraries'
added accessibility, better and larger collections in general, changes in teaching methods, computerized borrowing, and more
borrowers - this last taking into account the growing number of off-campus users.
Several pages in the report are devoted to brief descriptions of the Library's use of automation - both computer-based
information services, and computer-assisted housekeeping procedures. In the former category are Library hookups with international,
national, and campus data bases, like MEDLINE (providing access to files stored at the U.S. National Library of Medicine), CAN/SDI
(coordinated by the Canadian Institute for Scientific and Technical Information), and the 225 files held at our own Data Library; with
reference librarians as intermediaries, U.B.C. library users can arrange for literature and information searches that would be
impossible or incredibly costly with conventional research methods. In the latter area - computer-assisted housekeeping procedures -
the report points out that print-out is becoming prohibitively expensive as a way of displaying computer-produced circulation and
acquisition records. The Library is now experimenting with microform versions of the acquisition file and, the report reveals, that
medium will likely "play an increasingly significant role in the creation and dissemination of library records, including those now found
in the card catalogues."
Other sections of the report cover, in some detail, public service activities, collection growth, buildings, and personnel; eight
appendices provide statistical and administrative tables and lists.
The overall tone of the report is clear from its conclusion:    "In the light of what the foregoing pages reveal it is difficult to be
optimistic about the state or future of the Library. The issue is squarely one of costs versus expectations.   If the costs are not met,
the expectations will not die, but they will not be adequately satisfied. This is to be regretted, for in this Library the University and
the province possess a great and essential resource, one which should be expanding in the range of its offerings rather than
Two important Library collections - one large, one small - have recently been moved.
The relocated Law Library opened in January in the first area completed in the new East Mall law complex. Designed to serve a
resident student enrollment of 700, the three-floor library has a capacity for 150,000 volumes and over 50% more seating than the old
library ... it's a welcome change for staff and library users after many years in cramped and inadequate quarters.
Planning for the expanded law facility actually began in 1968, and in the years since then the major parts of the library collection
were catalogued and a special classification scheme adopted. As a result, the U.B.C. Law Library is one of the few in Canada to be so
completely catalogued.
The old Law Library, meanwhile, is being redesigned to contain classrooms, lounges, and student offices.
In February, the Colbeck Collection of 19th century English literature was moved from its corner niche in the mezzanine above
the Ridington Room to the Special Collections Division on the 8th floor of the Main Library's south wing. The temperature-controlled
stack area in Special Collections should better preserve the precious special editions in the Colbeck Collection.
The room vacated by the move is to be used for new Humanities Division offices, and the old Humanities office area in the
Ridington Room will be filled with shelves to allow for expansion of the reference collection.
Aside from the added convenience of the new locations for both the Law and Colbeck collections, these moves are significant for
the U.B.C. Library system as a whole; as the article on page 3 of this issue of the News points out, shelf-space at U.B.C. is shrinking.
The new Law Library will ensure years of growth room for that collection, and the Colbeck move both allows for more compact
storage of the Colbeck Collection itself, and frees space for added shelving in the Ridington Room. - 2 -
As its name implies, this division deals with the acquisition and disposal of books and periodicals. Materials come into the division
from many sources:   library surpluses, personal donations, estates, and other institutions. When a book or collection of books is
offered, great care is taken to explain to the donor how it will be handled by the Library. If conditions are attached to the gift it must
be decided whether these are acceptable to the University and the Library. Sometimes a potential donor is referred to another
institution if this is felt to be more appropriate. Once a gift has been accepted, formal acknowledgement is made to the donor, the gift
is recorded in Library files, and then it is reported to the University Resources Council. The books themselves are checked by
bibliographers and other specialists to determine which should be added to the Library's collections. The titles which are accepted for
the collections are gift-plated with the name of the donor or any other wording which may have been requested. The books which are
not needed in the collection are listed in rough subject categories and these exchange lists are circulated, first within the U.B.C.
Library system, then to other libraries throughout the province and Canada generally. The term "exchange" is a very loose one when
applied to these lists. Any library interested in materials offered on an exchange list has simply to ask for them. These requests are met
on a "first-come, first-served" basis, with no attempt to keep tallies or strike balances - the good of the whole library network is the
only aim. After the exchange lists have been in circulation for a specified length of time - approximately eight weeks - the books
which have still not been distributed are "remaindered" to the U.B.C. Bookstore and the money received from their sale is put into a
special account for the purchase of books for the Library. Even the books which are not worth listing are put to use:   for example,
some are sent to the Frederic Wood Theatre to be used as props; others are taken apart and their cases used for repair work.
Nothing is wasted.
Offers of books and periodicals are always welcome, although the Library must be a bit more selective about periodicals as these
represent much more work for less return than books. If you feel you might have something of interest to the Library, please phone
G. Elliston at locals 2607 or 2304.
This important new reference annual (first issued in 1973) allows users to determine where and by whom a particular author's
work has been cited; more than 1000 journals from all fields of the social sciences are covered. Approach may be by subject and by
citing author, as well as by cited author. The 1973 and 1974 indexes have recently been received by the Main Library (they are
shelved in the Ridington Room) and 1972 is just off the press; 1970 and 1971 volumes will be available in the fall of this year.
A similar publication for journals in scientific fields, the Science Citation Index, has been in print for about the last ten years and
it has proved itself a valuable and versatile tool for researchers. Citation indexes can be used for various things, among them:   for
gauging an author's influence on his or her colleagues, for tracing an author's souces, and for determining which are the most
significant authors or articles in a specific subject.
The Social Sciences Citation Index is also maintained on magnetic tape in the National Library in Ottawa. Retrospective searches
can be conducted at a cost of $30.00; ongoing searches which produce weekly print-outs may be subscribed to for $104.00 per year.
For instruction in using the Index, and for assistance in designing the required profile for National Library searches, contact
librarians in the Main Library Social Sciences Division.
The U.B.C. Alumni Association recently announced a gift of $4,500 to the Crane Memorial Library. The grant will be used to
establish a program to train blind library users in the use of OPTACON - a new sensory aid which allows the blind to read ordinary
print. The Alumni Fund gift, combined with an earlier gift of $2,000 from the Hamber Foundation, will be used to purchase the
portable basic reading unit, which uses a small electronic probe to scan printed pages. The unit then translates the print to tactile
symbols which the blind user reads by placing a finger on a small screen of vibrating pins.
The grant will also provide several electronic and optical teaching and training aids, and will allow Judith C. Thiele, Crane
Reference and Collections Librarian, to take the intensive instructor course at the OPTACON factory in Palo Alto, California.
Ms. Thiele went south at the beginning of this month; when she returns at the end of April, she'll have the reading unit in tow, and
the real work of acquainting users with it will begin.
The new, seventh edition of the Library's Serial Holdings list, the handy alphabetical catalogue of periodicals and other continuing
publications in the U.B.C. system, is now available for consultation at all public service desks. Copies of the superseded sixth edtion
(1972) are now being offered, free, on a "first-come, first served" basis, to faculty members and departmental offices. Apply at the
Information & Orientation office, off the concourse, oh the fifth floor of the Main Library. LIBRARY COLLECTIONS SPACE: A TALLY AND A BLEAK PROSPECT
For some years the Library administration has known, and has let others know, that the space available on campus for our
growing book collection is severely limited. In the Sixties, with the building of branch libraries, the situation may have appeared
under control. But in the past few years construction budgets have shrunk. Now, despite some slowing in the Library's acquisition
rate, it is quite obvious that existing facilities - and even realistically foreseeable expansions
of shelf-room - are inadequate for the future needs of the collection.
In February of this year, William Watson, Assistant Librarian for Physical Planning,
submitted to the Chief Librarian a report entitled "Library Collections Space: A Tally and
a Bleak Prospect". It brings up to date (December, 1974) the collections space inventory
begun in the "Programme for Libraries" which was issued in October, 1973. The new report •
copies of which are available in the Librarian's Office in the Main Library - clearly
indicates that the Library's space problem "is a very real one, of major proportions, and one
that will not be overcome easily, or quickly, or cheaply."
Below, in summary, are some of the particular problems and short-term solutions
relating to collections space described in the report.
- In the Animal Resource Ecology Library (Hut B-8) virtually every shelf is packed from
bracket to bracket; the library has been beyond full working capacity for two years.
Plans have been drawn up for transfer to a relocated temporary building which would
accommodate enough additional stack space to hold the collection for a decade at the
present rate of growth ... Funds to cover the project have not yet been secured.
- The Curriculum Laboratory (Education Building) will have exceeded full working
capacity by the end of this year. More shelving can be erected only at the expense of readers' seats, or by rearranging the
layout in such a way as to interfere with traffic in the Education Building ... The alternative is to retire some of the collection
to limited-access storage. A new Education Building is being planned; under the most favourable circumstances it could not be
ready for occupancy before autumn, 1977, and it may well take at least a year beyond that.
- At the Marjorie Smith Social Work Library (Graham House), renovations have just been started; the project will add enough
space for more than seven years of growth at the present rate.
- The MacMillan Forestry/Agriculture Library (MacMillan Building) will run out of room in spring, 1977. Putting bookstacks in
the Graduate Reading Room area would increase working capacity and accommodate growth until summer, 1980; beyond that,
no solutions to the library's space problems are in sight. A sizeable portion of the collection is already in storage and seating
space is, even now, less than half of what is needed.
- The Music Library (Music Building) will have exhausted its collections space by autumn, 1977. Any appreciable extension of the
stacks would be made at the expense of seating unless the library were able to expand into additional space.
- The Mathematics Library (Mathematics Building) can accommodate growth until the end of 1977. Then, as with the Music
Library, additional shelves would displace seats unless extra space could be obtained.
- The Medical Branch Library (Vancouver General Hospital) will run out of room in 1979, with no conceivable solution for the
space problem that will face the branch then. It may be that before the problem is acute, the future of the B.C. Medical Centre
will be clearer and the role of the Medical Branch Library will have been redefined in such a way that its collections can be
- The Main Library, as things stand now, is three years away from full working capacity. If conditions are favourable - if plans
go ahead and funds are available for the development and reconditioning of facilities - a timetable like the following might be
1975 - Relocation of the Humanities Division offices to the mezzanine room recently vacated by the Colbeck Collection, and
extension of the Ridington Room shelf space. Time gained: 16 months.
Relocation of the Anthropology Museum and the Fine Arts Gallery, and extension of the Fine Arts and Main stacks.
Time gained: 43 months.
1976 - Relocation of the Asian Studies Division to the new Asian Centre and extension of the Main stacks. Time gained: 38
Relocation of the Map Division, perhaps uniting the collection with the Geography Department collection, and using the
free space for shelving, and for readers' tables. Time gained: 11 months.
1977 - Relocation of the Processing Divisions, moving the Government Publications/Microforms Division from floor 6 to floor 7,
and expanding the general stacks on floor 6. Time gained: 36 months.
1978 - Relocation of Main Stacks education materials to new Education Building. Time gained: 7 months.
If all these changes occur, there would be a gain of up to twelve years' space for collections in the Main Library. But this report
does not deal with space for users and staff ... nor with the general inadequacies of the Main Library - or other libraries in the
system - in relation to existing building and safety codes; for those problems, solutions may be even harder to find.
Unless the questions raised in the new report are dealt with now, we may all be faced with a situation not unlike that which
obtained when libraries operated with closed stacks:   books, not on public display, crammed bracket-to-bracket on limited-access
shelves, available only through library staff trained to maintain order in such crowded quarters. - 4 -
What with resignations, appointments, promotions, transfers, and leaves of absence, some of the faces you've come to know and
love at Library reference desks may have been replaced, or they may have moved elsewhere in the system, or they may be gone
altogether.   Here is a list of recent changes:
Luther Chew - Head, Information and Orientation Division ... resigned.
Ron Clancy - Science Reference Librarian ... resigned.
Shelley Criddle - Sedgewick Reference Librarian ... resigned.
Laurenda Daniells - Special Collections Librarian ... on leave till December 31st.
Jennifer Gallup Forbes - Humanities Reference Librarian ... transferred to Sedgewick.
Miriam McTiernan - Special Collections Librarian ... term appointment, till December 31st.
Barbara Mathias - Sedgewick Reference Librarian ... newly appointed.
Pamela Piddington - Government Publications Reference Librarian ... resigned.
Jeannette Pyrch - Sedgewick Reference Librarian ... newly appointed.
Helene Redding - Sedgewick Reference Librarian ... transferred to Humanities Division.
Joan Sandilands - Humanities Reference Librarian ... promoted to Head, Information and Orientation Division.
Julie Stevens - Sedgewick Reference Librarian ... transferred to Humanities Division.
David Thomas - Science Reference Librarian ... transferred to Bibliography.
Roger Young - Government Publications Reference Librarian ... newly appointed.
The following out-of-print items are needed to complete the Library's holdings:
B.C. Motorist. Vol. 9, no. 2 (1970).
B.C. Sports and Recreation.    Vol. 2, nos. 1, 3 (June/July, November/December, 1971).
Campus (Toronto).   Vol. 3, no. 9 (May, 1971); vol. 4, no. 6-7 (February-March, 1972).
Canadian Counsellor.   Vol. 7, no. 3 (1973).
Canadian Historical Review.    Any issues of 1973 and 1974.
Canadian Journal of Economics.    Vol. 7, no. 1 (February, 1974).
Canadian Literature.    Any issues of 1972 and 1973.
Canadian Slavonic Papers.    Any issues for 1970-1974.
Consumer Reports (New York).   Vol. 36, May and November only (1971).
Container News (New York).   Vol. 8, no. 9 (September, 1974).
Education Canada (Toronto).   Vol. 13, no. 3 (September, 1973).
IF. Stone's Weekly.    Vol. 15, nos. i3, 22-25 (April 3, June-November, 1967).
International Journal (Toronto).   Vol. 29, nos. 1, 2 (1974).
Journal of Business Administration.    Vol. 4, no. 1 (1973).
MS.: The New Magazine for Women (New York).   Vol. 1, nos. 2, 3, 5 (1972).
Prism International (Vancouver).   Any issues for 1971-1974.
Science.   Nos. 4103, 4110 (September, October, 1973).
Soleil de Colombie (formerly Soleil de Vancouver).   Vol. 3, nos. 10, 28 (July 1970, May, 1971).
Western Fish and Wildlife (Vancouver).   Vol. 1, nos. 1, 3 (January, May, 1966); vol. 2, no. 6 (November, 1967); vol. 3, no. 2
(March, 1968); vol. 4, no. 6 (November, 1969).
Please contact Graham Elliston, Local 2304, if you can supply any of these.
Departments are advised that copies of the 1974/75 Faculty Library Guide issue of this newsletter are still available; new faculty
members should find them quite helpful for Library orientation. Get in touch with the Information & Orientation Division in the Main
Library, local 2076.
Brief Guide to Reference Materials in Electrical Engineering. Reference Guide no. 53 (revision of Guide no. 34). Prepared by Jack
Canadian Manuscripts: Major Manuscript Collections Relating to Canadian Studies in the Libraries of Simon Fraser University,
University of British Columbia* University of Victoria.    A TRIUL (Tri-University Libraries) publication. Prepared by Anne
Data Library Catalogue, 1974.
Guide to Reference Materials in Medieval History.   Reference Guide no. 54 (revision of Guide no. 36). Prepared by Janos Bak.
List of Catalogued Books, No. 29.    Asian Studies Division.
Religious Studies Without Tears, Part IV: Asian Religions.   Reference Guide no. 47. Prepared by Les Karpinski.
Editor:    M. Kasper Information & Orientation Division


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