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UBC Publications

UBC Library News Mar 31, 1994

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New Books Ready for Check Out
new series no. 37/march 1994
The next time you visit your branch
library, watch for a new area called
Uncatalogued Books. Here you will
find selected recent arrivals which
are being sent directly to the
branches for circulation.
New materials for the Library are
now sorted into two streams. Items
with cataloguing information are
sent directly to the Catalogue
Division. Rapid turn-around time is
expected. Items without cataloguing
information are prepared for
circulation and sent to the branches
for shelving in the Uncatalogued
Books Area.
The uncatalogued materials are
shelved in the Uncatalogued Books
Areas by receipt date, with the oldest
first and the newest last. Each item is
assigned a pseudo-call number
beginning with an "I" followed by a
number, for example 12234567.
These materials are listed on
UBCLIB, the online catalogue, and
may be checked out. They will be
recalled to the Catalogue Division
when cataloguing information
becomes available.
This new service is one of the results
of an extensive review of Library
services in late 1992. The main
objectives of the new service are:
♦ availability of our newest material
in a timely manner
♦ adjustment of priorities within the
Catalogue Division without
increasing workloads on staff
♦ more efficient production from
Catalogue Division staff due to
anticipated reduction in "rush"
traces for uncatalogued material
♦ continuation of the practice of
waiting for cataloguing
information from other libraries
The first books were sent out to the
Asian, Education, Fine Arts, Law,
MacMillan, Sedgewick, and
Woodward libraries at the
beginning of January. Uncatalogued
books for the Main library will be
available after minor building
renovations are made. Work is
under way and should be completed
in April.
IEEE/IEE Publications Go Electronic
The UBC Library is the first
Canadian university library to
provide full-text electronic
publications of the U.S.-based
Institute of Electrical & Electronics
Engineers (IEEE) and the United
Kingdom's Institution of Electrical
Engineers (IEE). The database,
known as IPO (IEEE/IEE
Publications Ondisc), is available in
the Science & Engineering Division
in the Main Library.
IPO features digitized images of
articles from more than 100 journals,
conference proceedings, and
standards from January 1988 to the
present. In fact, the electronic version
is more comprehensive than the
Library's print collection and
includes items which the Library had
not previously purchased. Each
document includes the text as well
as all photographs, graphs, and
diagrams contained in the article.
In one easy step, researchers can do
a subject search for references on a
specific topic and obtain a printed
copy of the article. Subject searching
on IPO is similar to searching the
INSPEC CD-ROM database.
Can you search IPO by dialing in
through your office or home
computer? Unfortunately, not yet.
IPO's publishers do not license
network access to this database. The
Library is following closely the
publisher's discussions on trial
network access. If this becomes
available, we hope to obtain a
network license for UBC students
and faculty.
Call the Science & Engineering
Division at 822-3295 to reserve your
time slot on IPO.
Bonita Stableford
Head, Science & Engineering Division
Also in this issue—
Faculty & Librarians consult on serials .. 2
Faculty input welcome 2
UBC adopts records policy 2
Virtual Library becoming reality? 3
Spinning your way: new CD-ROMs 4
CANSIM a treasure trove „ 4
Netlnfo extends electronic services 5
UBCLIB links educators to Internet 5
Introducing OVID 5
Senate Library Committee 1993/94 6
Gifts & Exchanges decentralized 6
Around the libraries
People 6 Faculty and Librarians Consult on Serials
The Library and faculty are again in
the midst of consultations to identify
serial titles which will be considered
for cancellation. This process is part
of an on-going attempt to rationalize
expenditures on serials. Costs of
serials increase at a greater rate than
increases in the Library's collections
budget (which was increased by 5.7
percent in 1993/94) and at a greater
rate than book costs. In order to
maintain a reasonable ratio in the
collections budget of serials to
monographs, the serials collection
needs to be reviewed and culled on a
regular basis. Last year and this year,
with the approval of the Senate
Library Committee, those units with
higher cost increases will be expected
to reduce their serial acquisitions by
a greater percentage than those with
lower serial cost increases. This year
the Library will need to cut between
9 to 11 percent of the $5 million
serials budget.
How much will the cost of serials rise
this year? One of the large
subscription agents in the U.S. has
announced that increases on 1994
Is there a book you think the
Library should have? Let us
know and we will do our best to
acquire it unless it is out of
print, too expensive, or not
appropriate for our research
collections. Inquire at any
reference desk for a book request
form to complete, which will be
sent to the appropriate subject
bibliographer. Book requests are
handled on a priority basis.
Years ago, the Library collected
more comprehensively than it
can now, so we welcome
suggestions from faculty to help
us identify gaps' in the collection.
subscriptions are the lowest of the
decade. Unfortunately, the Canadian
dollar has been weak during the year
the Library was paying for its 1994
subscriptions. Therefore, at the time
of this writing, a reasonable estimate
of cost increases would seem to be in
the range of 10 to 13 percent, still
significantly less than the 20 percent
experienced last year.
How are titles chosen for
cancellation? The Library circulates
lists of cancellation candidates to
each department for faculty input.
Finalization of the lists takes place in
late March and early April. The
actual dollar amount to be cancelled
is determined in April when
collection expenses for the present
fiscal year become known. Serials to
be cancelled are identified using the
following criteria: titles deemed less
essential to teaching and research at
UBC, titles with large cost increases,
expensive titles relative to their use,
titles duplicated in another format
such as CD-ROM (especially true for
printed abstracts/indexes), and
duplicate titles. Few duplicates
remain in 1994 since 61 percent of the
titles cancelled in 1992 and 28
percent in 1993 were duplicates.
What about new serials? Due to
increasing costs the Library has been
cautious about ordering new titles in
the past three years. However, there
is an increasing realization that it is
vital for the serial collection to be
dynamic in order to reflect current
research and curriculum needs. To
this end, library units can and do
choose to cancel a certain number of
extra titles in order to free funds for
new titles in their areas.
The acquisition and cancellation of
serials is a complex process, made
even more so in times of restraint.
The complexity has broadened with
the emergence of many new
technologies. The matter of serials
and technology is now under
discussion by a subcommittee of the
Senate Library Committee.
Janice Kreider
Coordinator of Collections
UBC Adopts Records Management Policy
In January, the UBC Board of
Governors approved the Policy on
Records Management. Developed by
the University Archives and Records
Management Committee, the main
objective of the new policy is to
ensure the identification and
preservation of the University's
permanently valuable records.
The policy stipulates that all records
created by or collected in the
administrative activity of the
institution are the property of the
University and subject to its overall
control. The University Archives, on
behalf of the University, will
develop guidelines for the efficient
management and disposal of
university records as well as records
classification systems and schedules.
University Archives personnel will
coordinate the record management
Christopher Hives
University Archivist Virtual Library Becoming Reality?
The 'electronic library', the 'virtual
library', the 'library without walls',
these are some of the terms used to
describe the 'library of the future'. It
is the kind of library we began
building at UBC when we
established the Data Library in the
1970's and the online catalogue in
the 1980's. At present, the Library
owns over seventy-five CD-ROM
and other electronic databases in
many different subject areas, and
over 1,200 numeric datasets.
Recently the electronic library
received a substantial boost when
the University granted the Library
an electronic collections budget of $1
million phased in over two years.
The new money enables us to
expand electronic collection-
development initiatives while
continuing to build our traditional
Part of the budget increase has been
earmarked for Netinfo, a new Library
service which gives UBC students
free access for 20 minutes daily to
electronic mail and other Internet
resources such as Usenet News and
the ClariNet electronic newspaper.
The Library received the first portion
of the increased budget in December
1993, and over sixty new electronic
titles have already been ordered.
Why do we need the Virtual
Scholarly communication is going
electronic. Faculty, students, and
librarians from approximately
140 countries can communicate
electronically, and an estimated
1.8 million computer hosts are
connected to the Internet. These
figures are growing daily. In almost
all subject areas the emphasis is
shifting to networked, electronic
The online catalogues of most major
research libraries in North America,
Western Europe, and elsewhere in
the world are accessible to UBC
Library users through UBCLIB, the
Library's online catalogue system, or
through View UBC (UBC's campus-
wide information system). Increasing
numbers of databases and computer
files of all kinds, full-text electronic
journals, full-text delivery services,
and diverse academic discussion
forums are available on the Internet
to scholars from their network-linked
computers at work or at home.
Libraries as service organizations
must be closely attuned to the needs
of their varied users. Given static or
declining budgets, rising prices, and
the information explosion, the
allocation of limited resources
presents difficult choices.
Fortunately, however, information
technology also provides many new
and exciting opportunities for us.
The virtual library is a revolutionary
new tool to assist research libraries in
carrying out their mission. For the
first time ever it is technically
possible to store and share all forms
of scholarship and communication in
one format: digital. Whether the
material is full text, numeric, still or
moving images, sound, or a
combination of any or all of these, it
can be stored in digital form in a
computer, transmitted across
computer networks, and accessed by
scholars at their workstations
Resource-sharing agreements are a
vital part of the virtual library and
will enable UBC users to access
databases around the world, and
remote users to access ours. We need
to work towards a model in which
many libraries will share the work
and the expense, as well as the
benefits, of creating the virtual
Access to Technology
At present, most CD-ROM databases
have to be used in the Library. In
future, we hope to extend electronic
library services by making more of
them available on local area
networks and the campus network.
The transmission of large files,
integral to the virtual library,
requires broad-bandwidth, highspeed, fibre-optic networks linked to
national and international research
The virtual library user needs access
to appropriate computer hardware,
software, and network connections.
Perhaps, before long, a networked
computer will become a standard
household item in many Canadian
homes. But for people without home
or office computers, the Library will
continue to provide the necessary
access. The Library is working with
the University to extend and
maintain the infrastructure required
for the virtual library.
The great challenges for Library staff
will be to design and create
interfaces which will guide the user
intelligently through the myriad
local and international knowledge
and information resources, and to
teach library users 'information
literacy'. These will be crucial to the
effective use of electronic collections.
The virtual library is becoming an
indispensable tool which we will
build and refine in close consultation
with our users on the UBC campus.
Hilde Colenbrander
Coordinator, Electronic Information Services SPINNING YOUR WAY'. NEW CD-ROM databases in the library
Humanities & Social Sciences
America: History and Life (1982-)
Citations, with abstracts, to social
sciences and humanities literature on all
aspects of U.S. and Canadian history,
culture and current affairs from
prehistoric times to the present. The file
covers books, dissertations and articles
from some 2100 journals published
Eighteenth Century Short Title
Full bibliographic descriptions of English
printing in the 18th century, including
books and ephemeral materials printed
in the English language anywhere in the
world, or printed in any language in the
British Isles or the territories governed by
Britain at that time.
Historical Abstracts (1982-)
Citations and abstracts of the worldwide
literature from about 2100 journals and,
since 1980, books and dissertations on all
aspects of world history since 1450
(excluding the United States and
Le Robert Electronique
Complete text of the 1985 second edition
of Le Grand Robert de la Langue Francaise,
including definitions, usage notes,
etymology, synonyms, antonyms,
derived forms, inflections and
quotations. A bibliography listing 2000
authors and their works is also included.
Social Sciences Citation Index
Complete bibliographic data, citations
and English-language author abstracts of
significant articles from 1400 social
sciences journals, and social sciences
articles from 3200 journals in the natural,
physical and biomedical sciences. We
hope to acquire the discs for 1986-1990
(no abstracts) and 1994- in the near
Science & Engineering Division
The equivalent of the printed indexes
Meteorological & Geoastrophysical Abstracts.
It includes references to over 250
periodicals in all languages from 1974 to
present. Use MGA to find information on
environmental science, hydrology,
glaciology, physical oceanography,
meteorology and astrophysics.
Applied Science & Technology Index
References to over 400 English language
periodicals in all areas of science and
engineering. It covers the years 1983 to
present and is updated quarterly. It is the
best source for a quick search in general
topics in science and engineering and
includes such major journals as Science
and Scientific American.
TRC Thermodynamic Tables
Use this database to find actual values
from the standard thermodynamic
International ERIC
Three educational research databases on
a single disc: Australian Education Index,
British Education Index and Canadian
Education Index. These databases provide
information on educational research in,
and relating to, their countries in a wide
variety of sources, including journal
articles, reports, theses, and monographs.
Mental Measurements Yearbook
(Uth edition, 1992)
Continues the work of the Buros
Institute. It provides descriptive
information, references and critical
reviews of commercially published
English-language tests that are new or
significantly revised since the 10th
Mental Measurements Yearbook in 1989.
For scholars working in the area of
psychology, sociology, education, or
social work.
Children's Reference Plus
Bibliographic references to children's
books, videos, spoken-word
audiocassettes, and periodicals; book
reviews from five sources; and full-text
annotated material and book plots from
18 of Bowker's reference works.
CANSIM Main Base a Treasure Trove
The Data Library has acquired a
licence for the CANSIM Main Base
(Canadian Socio-economic Information
Management), produced by Statistics
Canada. The CANSIM Main Base
contains about 500,000 Canadian
time series on topics as diverse as
population, prices and price indexes,
labour and income, agriculture, and
national accounts. There are data on
industrial organization and finance,
investment and capital stock, energy
and domestic trade, manufacturing,
international travel, and crime. This
is truly a treasure trove of, Canadian
socio-economic indicators!
A test version of the CANSIM Main
Base is now available on the campus
network, with retrieval software,
through UNIXG.
The CANSIM University Base, a
subset of the Main Base containing
about 200,000 time series, has been
available for online retrieval through
UNIXG since August 1992. The
University Base will continue to be
available until the Main Base is fully
For more information about
searching CANSIM on UNIXG,
please contact the Data Library at
822-5587 or e-mail
dlhelp@datalib.ubc.ca. Netinfo Extends Electronic Services
In December, the Library introduced
Netinfo, a new service for UBC
students which was developed by
Computing and Communications.
Netinfo provides all UBC students
with 20 minutes per day free access
to electronic mail and other Internet
resources such as Usenet News (an
electronic bulletin board and
discussion service) and ClariNet
News (an online news service).
Netinfo is for UBC students only. If
faculty and staff are interested in
these services, they can apply to their
departments for UNIXG accounts.
Netinfo includes remote access to
UBCLIB and View UBC (UBC's
campus-wide information service).
Free remote access to these services
is still available through the Library.
The Library introduced dial-in
service to UBCLIB in 1988 and to
View UBC in September 1993.
A Campus Netinfo Steering Committee
has been established to advise the
Introducing OVID
Users of the UBC Life Sciences libraries
started searching medical and health
sciences databases using a new
computer system called OVID at the
beginning of February. OVID is a
UNIX-based interface for the PlusNet2
system that supports Medline and other
health sciences databases.
OVID is faster to search and allows
for access by both direct dial-up and
telnet. It also provides numerous
University Librarian on Netinfo
services. The members are Ms. Janice
Boyle (AMS), Dr. John Gilbert (Chair,
Senate Library Committee), Dr. Robert
Kubicek (Campus Advisory Board on
Computing and Communications),
Mr. Jack Leigh (Computing and
Communications), Dr. Michael Pitt
(Campus Advisory Board on Student
Development), Ms. Julie Stevens
(Library), and Mr. Stephen Wilson
(Graduate Student Society). Dr. Yair
Wand (Faculty of Commerce and Business
Administration) chairs the Committee.
Dr. Ruth Patrick (University Librarian),
Dr. Bernie Sheehan (Associate Vice-
President for Information and Computing
Systems), Ms. Heather Keate (Assistant
University Librarian for Public Services),
and Mr. Ron Hall (Computing and
Communications) are ex-officio
For more information about Netinfo,
please pick up a copy of the Fastfact
Using Netlnfo at the Computer
Sciences Building (Room 100) or at
any Library reference desk.
scope notes to help users with subject
searching as well as other
enhancements to assist regular users
to improve their searching skills.
Librarians at Woodward Biomedical
Library are now teaching classes on
OVID. For more information about
the classes and to purchase dial-up
privileges, please call Dan Heino at
822-5810 or send an e-mail message
to dheino@unixg.ubc.ca.
Educators to
Internet Resources
UBCLIB, the Library's online
catalogue/information system,
provides free access to the vast array
of subject specific resources now
available on the Internet. An
excellent information service for
faculty and students in education is
AskERIC which provides full-text
lesson plans (K-12), ERIC digests,
ERIC InfoGuides, and a question and
answer service.
Prepared by teachers in the United
States, the ERIC lesson plans cover
language arts, mathematics, science,
social studies and miscellaneous
topics. ERIC digests are summaries
of research on a topic. A wide range
of topics are covered. Some current
topics include alternative schools,
school choice, role of business in
education, and year-round
education. The ERIC InfoGuides
provide an overview of current
topics such as Internet resources for
K-12 educators, authentic
assessment, and endangered
For users with access to electronic
mail, AskERIC also provides a
question and answer service. You
can send your questions to
askeric@ericir.syr.edu. Within 48
hours, a search of the ERIC
database will be done and twelve to
fifteen citations will be sent to you
via e-mail.
Librarians in the Education Library
now include training on AskERIC
and other internet resources as part
of their Library instruction for
For more information about
AskERIC, call Jo-Anne Naslund at the
Education Library 822-3767or e-mail
jnaslund ©unixg.ubc.ca.
Jo-Anne Naslund
Education Library Senate Library Committee 1993/94
Members of the Senate Library
Committee advise and assist the
University Librarian in developing
policies on resources and services and
in allocating the collections budget.
They also advise the Library on user
needs and report to Senate on matters
under discussion.
Members of the Committee for
1993/94 are Dr. John Gilbert (Chair),
Audiology and Speech Sciences;
Mr. John Banfield, Convocation Senator;
Dr. John Gosline, Dept. of Zoology;
Dean John Grace, Faculty of Graduate
Studies; Dr. Sherrill Grace, Associate
Dean, Faculty of Arts; Mr. Byron
Horner, Student Senator; Dr. Donald
Lyster, Pharmaceutical Sciences;
Mr. Paul Marsden, Student Senator;
Ms. Margaret Price, Library; Mr. Marc
Schaper, Student Senator; Dean Nancy
Sheehan, Faculty of Education; Dr. Sally
Thorne, School of Nursing; and Dr. Elvi
Whittaker, Dept. of Anthropology.
Ex-officio members are Chancellor
Robert Lee, President Strangway,
Dr. Ruth J. Patrick, University Librarian;
Dr. Ken Haycock, Director, School of
Library, Archival and Information Studies;
Dr. Richard Spencer, Registrar; and
Dr. K.D. Srivastava, Vice-President,
Student & Academic Services.
Dr. Gilbert has recently established a
Subcommittee on Serials and
Technology to assist the Senate
Library Committee in formulating
policy for the development and
distribution of resources in matters
relating to serials and emerging
technologies for serial production and
distribution. Members of the
Subcommittee are Dr. John Gilbert
(Chair), Ms. Hilde Colenbrander,
Library; Dr. Sian Echard, Dept. of
English; Dr. John Gosline, Dept. of
Zoology; Mr. Brian Owen, Library;
Dr. Richard Rosenberg, Dept. of
Computer Science; Ms. Kelly Russell,
School of Library, Archival and
Information Studies; Dr. Maureen Ryan,
Dept. of Fine Arts; and Mr. Johann van
Reenen, Library.
Gifts and Exchanges Division Decentralized
The tasks of the Gifts and Exchanges
Division in the Main Library are
being decentralized this year.
Donors of books and other materials
should now contact the library
branch relevant to the subject of the
books being donated. The librarians
request that you communicate with
them before sending or bringing gift
books to the libraries.
One reason for this decentralization
is the upcoming early retirement of
Graham Elliston who has been Head
of the Gifts and Exchanges Division
since 1972. During this year of
transition, he is serving as a
consultant to the other librarians as
they take on the additional
responsibilities of selecting and
processing gifts. He is also reviewing
the exchange arrangements whereby
the Library receives periodicals from
other institutions in exchange for
sending materials to that institution,
and assisting in the transfer of the
technical processing work previously
done in the Gifts and Exchanges
Division to the Order Division in the
Library Processing Centre.
Janice Kreider
Coordinator of Collections
A fond farewell was extended to three
librarians who took early retirement at
the end of December: Elsa
Guarnaschelli, Catalogue Division,
joined the Library in 1980. After
several years in charge of cataloguing
added copies and volumes, she
assumed responsibility for catalogue
maintenance in 1987... Anthony
Jeffreys, Assistant University Librarian
for Collections, was hired in 1971 as the
Life Sciences Bibliographer. He was
appointed Assistant University Librarian
for Collections in 1980 and added
Technical Services to his
responsibilities from December 1991 to
April 1993 ... Jim Sharpe, Catalogue
Division, came to the Library in 1967.
He was responsible for the cataloguing
of scientific and medical materials,
and, from 1976, coordinated the
Cataloguing-In-Publication operation.
Mary-Beth Clark has been appointed
to a two-year position in Humanities
and Social Sciences Division, starting
January 4,1994. Mary-Beth will be
responsible for Economics and Asian
Studies in western languages ... Hilde
Colenbrander, Head of the Data Library
since 1988, was appointed the UBC
Library's first Coordinator of Electronic
Information Services (half-time),
effective January 1,1994. Her mandate
is to plan and organize the acquisition
of, and access to, electronic resources,
and to coordinate their integration into
library services.
Editor:    Brenda Peterson
Design:  Merry Meredith
University of British Columbia Library
issn 0382-0661
printed on recycled paper Friends of the UBC Library
March 28, 1994
Dear Friends,
I am pleased to take this opportunity to announce the appointment of Lesley Ashford
as the new Development Officer for fundraising and donor relations. Lesley brings
with her several years of experience in the field of fundraising including public
relations, advertising, and special event organization.
One of the many activities Lesley will be undertaking is to work with the Friends of the
Library organization, to keep our Friends informed, and to encourage their
participation in the development of the Library.
The UBC Library is the province's foremost research library. Its main responsibility is
to the University's students and faculty, but it also serves as a major resource centre
for researchers, professionals, scholars, and business people throughout British
Columbia, Canada, and the world. The Library continues to appreciate the assistance
and commitment from Our friends and other public and private supporters who
recognize this vital contribution to British Columbia.
The Friends of the UBC Library welcomes new members and encourages members to
renew their membership. A membership form is on the reverse for your convenience.
Your participation in the future of the University of British Columbia Library will
make a difference.
Ruth J. Patrick
University Librarian T]
Friends of the UBC Library
The Friends of the UBC Library brings together people committed to strengthening the
Library's resources and encourages their participation in the Library's development.
We look forward to your support
Friends help through their interest in the 1 .ibrary, in its goals and in its importance as
the focal point of the University. Thoy help by promoting public interest in the
Library's role in education. Friends also help through their gilts of books, manuscripts
and other materials and through their financial contributions. Such contributions may
be used to purchase materials beyond the limits of our regular budget and to buy
equipment or provide services which improve access to Library collections.
To join, please complete the form bcloio
Donations of any amount to the Friends of the UBC 1 .ibrary are welcome.
Membership categories:
Student SI 5 annually
Contributing $35 annually
Supporting $100 annually
Sustaining $250 annually
University Wesbrook Society $1,000 annually
All members receive the UBC Library News, which keeps you up-to-date with Library developments and events. Beginning with the
Sustaining category, members receive special recognition and a complimentary library card.
I'm interested in 	
  branch or division
I am also interested in volunteer work for the Friends □
Postal code
Please mail your cheque, payable to Friends of the UBC Library, to Friends of the UBC Library, 1956 Main Mall, Vancouver, B.C.
Canada V6T 1Z1. All contributions are tax deductible. Receipts will be mailed. Thank you for your support.
Printed on recycled paper


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