UBC Publications

UBC Publications

UBC Publications

UBC Library News 1974

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Volume 7, No. 2 Spring 1974 Vancouver, B.C.
In  presenting his Annual Report to the Senate, Mr. Stuart-Stubbs made the following statement:
Since this report covers a period which ended last summer, and since most Senators will have read
it, I'll speak instead about conditions during the present academic year.
First, to deal with our two basic indicators of use, volumes loaned and reference questions asked.
Last  year,  probably  as   a  result of lower enrollments, loans from the Main and Branch Libraries
dropped. During  the  past  fall  term,   they  have risen again by an average of about 13%. There has also
been a marked increase in reference use, up by 18% in the Main Library and 30% in the Branches. Some
Branch Libraries are experiencing unprecedented activity: the Sedgewick Library dealt with 64% more
questions   in  the  fall  months,  the Woodward Library with 58% more. It thus appears that after a slight
lull in library use last year, the upward trend is reasserting itself.
Not  all  of  that  increase  can be  attributed to our own students and faculty. In a limited consumer
survey performed  on  a  November Sunday, we learned that as high as 30% of the users of the Sedgewick
Library were  not  U.B.C.   students   or  faculty, but were from other universities, colleges and schools;
there were also many members of the public, non-students engaged in research. A more extensive survey
will  be  made  next Sunday, including all libraries in the lower Mainland. However, we now have some
confirmation  of our importance to a community wider than our own. The reason for our importance is
to be found in the strength of our resources, both our collections and our services.
To speak of the collections: the Library has acquired twice as many items in the last ten years as
it  did  in  the  first  half  century of its existence. Today it is the largest and richest collection west of
Toronto, and among academic library collections in Canada, it is the most heavily used.  The greater part
of  this collection could not be duplicated today at any cost. Because of its scope and depth, students at
other local institutions often must come here to complete their assignments, and they are being encouraged
to  do  so  by  their  respective instructors and librarians. At the same time, working professionals in
the health and applied sciences are similarly dependant upon us. At other libraries throughout the province,
acquisition  policies   are being formulated on the assumption that easy access to UBC's collections will
always be possible, and will suffice for many titles. All of this, of course, makes excellent sense from
the point of view of public expenditure on education.
I am sure that Senate will share with me my sense of frustration when I hear it said that the
University is not fulfilling its responsibility to the community. In the Library, we find ourselves doing
more and more for users across the province, and being asked to do yet more. At the same time, we are
receiving budget increases that do not even compare favourably with those the Library received during
the  Depression,   an  irony  in  a province that is, according to the Premier, enjoying great prosperity.
In  the fiscal  year which ends next week, we received an additional $35,500 for operating purposes; all
but  $500  we  allocated  to the collections budget. In the coming year, we will have an additional $25,000
and this too will be allocated to the collections. It just isn't enough. Our rate of accessions is dropping
precipitously. In  1970-71,  we   added 162,000 items to the collection; in 1971-72, 142,000 items; last year,
137,000   items;   and this year the figure will be about 96,000 items.  For next year, we estimate 82,000,
about half  of  the figure for 1970/71. Within the budget for collections, the price of remaining current is
rising just as dramatically, particularly where periodicals and continuations are concerned.  Five years
ago   journal   subscriptions   consumed   17%   of  the  collections  budget; in the coming year the figure will
have   risen  to  48%. This   is   directly   attributable to inflation, not to any great increase in the number
of our subscriptions; in fact, we have been cancelling them. In order to pay the bills for current
periodicals and books, we are being forced to restrict our purchasing of retrospective materials, and
of research sets and collections. We have gone about as far as we can go, and it will soon be necessary
to  cut  the   subscriptions list more drastically.  The result of this will be terminated and broken runs,
which we  will have  to  repair later at a higher price, if the materials can still be found on the market.
This  is  not  only  contrary  to  the  best  interests of the University, it is disastrous for all of education - 2 -
in the province. To end where I began, we are the resource library for the province, and will be into the
future. It seems to me that the government must acknowledge this fact, and provide the University with
sufficient funds to enable the Library to play the role that is expected of it.
THE LIBRARY, 1973 to 1975'. or, How the pinch becomes the squeeze becomes the crunch
The Annual Report of the University Librarian, for the academic year 1972-73, was received by
Senate at its meeting on March 20th. In speaking to the Report, Mr. Stuart-Stubbs told the members that
diminishing budget support and inflating costs of library materials and operations accounted for a rapid
decline in the state of collections and services.
In the fiscal year 1973/74, the increase to the Library's operating budget, excluding the amount for
salary increases, was $35,500, of which all but $500 was allocated to collections. In 1974/75, the increase
to the operating budget will be $25,000, all of which will be allocated to collections. However, the costs
of library materials have been rising by an annual factor of 10% to 20%, depending on the type of publication
and its country of origin. Some periodical subscriptions have doubled in price in one year. Publishers
are  forecasting further increases, attributing them to the higher costs and scarcity of paper. To make
matters worse, world currencies have undergone two major revaluations in recent years, which have had
the effect of increasing the costs of publications from abroad.
The results of this on the collections budget and on the accession rate have been dramatic. Periodical
subscriptions and other forms of continued publication are consuming a greater proportion of the total
budget, since the costs of these are inflating at a higher rate than the costs of books. In 1970/71, 31% of
the budget was required to pay subscriptions bills; in the coming year, nearly 50% will be required, even
though  measures  have  been  taken  to  reduce  the  number of subscriptions. As a result, there is less
money   to  spend  on  books,  both  in-print  and  out-of-print. The statistics for accessions tell the story:
there were 162,000 items added to the collections in 1970/71; 142,000 in 1971/72; 137,000 in 1972/73.  For
1973/74, the figure is 96,000 and for 1974/75, 82,000.
All   available   additional  funds having been devoted to collections, nothing remains for additional
personnel,   or  to meet cost increases in supplies, equipment, binding or other operating expenses such
as  postage and service contracts. To cope with this situation, a number of measures have been and will
be taken:
- staff positions will be transferred to divisions and branches which are encountering difficulties
in  contending with  increased work  loads;  for the most part these positions will be taken
from  the  processing divisions where, for obvious reasons, work loads are decreasing.
- cheaper  forms   of binding will  be introduced, although these might not provide adequate
protection for volumes which receive regular use.
- the publications programme will be curtailed. The News will appear no more than quarterly.
Orientation  and  reference  publications will be reduced in number. No further edition of
the Serial Holdings List will be printed.
- Telex service to faculties and departments will be terminated.
- The  MEDLINE terminal in the Woodward Library will be phased out unless it is supported
by the B.C. Medical Centre.
- No special projects will be permitted (e.g., compilation of bibliographies, reclassification
of parts of the collection).
Other economies will be made wherever possible. An effort is being made, through measures such
as these, to retain the present hours of service.
While faced with the difficulties described above, the Library is dealing with higher levels of use
and rising expectations on the part of users. Although the number of loans levelled off in 1972/73, when
enrollment sagged to about 19,000 students, the upward trend has reasserted itself. During the fall term,
circulation  increased by  13%  overall. In  the  Main Library, divisions responded to 18% more reference
questions,   and  in  the  Branch  Libraries,   30%  more. The  two major branches, the Sedgewick Library
and the Woodward Library, dealt with increases of 64% and 58%.
The  Government  Publications  Division  of the  University of British Columbia Library orders and
processes virtually all of the government publications included in the library system. The Government
Publications  staff is kept busy with an annual influx of over 68,000 government reports and periodicals.
Getting these materials ordered, unwrapped, processed, and ready for circulation requires a permanent
staff of 13 plus student help.
Government publications are collected from every level of government, from municipal publications through provincial  and state to federal and international inter-governmental publications. We receive
many publications through depository arrangements but we are obliged to buy a large part of our collection.
The   University  of  B.C.   Library  is a depository for the publications of several governments: British
Columbia, Canada, and a number of international organizations, including the United Nations, FAO, ICAO
UNESCO, OECD, and GATT. In addition there are extensive holdings of Canadian provincial, U.S. federal
and state governments, many municipal and foreign publications, and publications of all the major
international organizations. We receive a large number of government publications in microform too:
virtually   all   U.S.   publications   since   1956,  the  British  sessional papers from 1731, League of Nations
publications,  and assorted papers from several international and-European governments. Most of our
materials are available for loan.
Ordering and processing the material is the Division's most hectic activity, non-stop from January
to December. More visibly, we do reference work for students, staff and faculty, and anyone else. Our
hours  correspond very  closely  to those of the Main Library. During Winter Session we are open every
evening from Monday through Thursday and on Saturdays and Sundays.
The   card  catalogue  in  the  Government Publications Division lists the governmental holdings of
the  entire  library  system. This   catalogue  indicates  the location  of each item in the system and also
includes call numbers for those publications which have been fully catalogued. Those publications which
have been catalogued will, of course, also be included in the library's main card catalogue. Although we
attempt to have as much of the collection catalogued as possible many items still have not been catalogued
and are therefore not listed in the library's main public catalogue. The Government Publications catalogue
is therefore a good place to begin a search for any government publication.
The   search  itself  can  lead  anywhere ... whether you want the text of the Columbia River Treaty,
the  new  British  Columbia budget,  the  latest  unemployment figures or the status of the UIC fund, the
Auditor-General's  annual   report,  what  happened  at  Stockholm, or the newest design for False Creek,
the Government Publications staff will do all they can to help you find the material you need.
The   Humanities   Division   in  the  Main  Library  invites   users to browse in its collection of Little
Magazine  samples. These  are mostly single issues of fly-by-night poetry magazines for which no full
subscription was  taken  out. Canadian,  American,   and British magazines are on file ... an interesting
and fairly representative selection of recent creative writing. Ask at the Humanities Desk in the Ridington
The introduction of Wide Area Telephone Service (WATS) on campus on or about April 1, 1974, will
reduce the cost of long distance telephone calls considerably.
In comparison the cost of TELEX service, even now only marginally less than long distance calling,
will become uneconomical for most messages.
For this reason, once WATS will be available, the Library's TELEX will be used only for sending
Interlibrary   Loan  messages. The  Library's  TELEX number  should  no  longer be given for incoming
messages except in cases of emergency.
In recent months, the Woodward Library has been one of the busiest libraries on campus. A sample
of  reference questions  taken in November revealed that 30% emanated from off-campus organizations
and  institutions. The  MEDLINE  terminal  improved  on  that record: 40% of inquiries came from off-
campus. A list of the regular non-university users of the Woodward Library serves to demonstrate the
importance of the services and collections to province:
Burnaby General Hospital. Cross-Infection Study
Esquimalt Hospital
Shaughnessy Hospital
Royal Jubilee Hospital
Royal Columbian Hospital
Woodlands School
Lions' Gate Hospital
St. Paul's Hospital - 4 -
B.C.  Government Agencies
B.C. Commission on pesticides and herbicides.
B.C. Dept of Health Services and Hospital Insurance, Mental Health Branch
B.C. Youth Development Centre, Mental Health Branch (Burnaby)
B.C. Hydro
B.C. Development Group for Establishing Community Health and Human Resource Centres
B.C. South Okanagan Health Unit
B.C. Central Vancouver Island Health Unit
B.C. Hospital Insurance Service
B.C. Department of Health. Task force to design a dental plan for children
B.C. Research
Workmen's Compensation Board
Fraser Valley Regional Library. Abbotsford
Municipal  Governments
Greater Vancouver Regional District. Health Committee
Greater Vancouver Mental Health Project
Community Care Services Society
Vancouver Metropolitan Health Board
Federal Government
Canada. Department of the Environment. Pacific Environment Research Stations (West Vancouver)
Canada. Fisheries Research Board Laboratory
Canada. Food and Drug Directorate. Laboratory
Canada. Environment Protection Service. Laboratory
International Pacific Salmon Commission
B.C. Narcotics Foundation
Canadian Arthritis and Rheumatism Society
Canadian Public Health Association
Medical Records Librarians' Association
Registered Nurses Association of B.C.
Vancouver Women's Health Collective
Regional Medical Centre, Abbotsford
G.F. Strong Rehabilitation Centre
Business Firms
Arthur Erickson Architects (B.C. Medical Centre Planning)
The  National  Science  Library  in  Ottawa  started  its   computer-based current awareness service,
CAN/SDI, in the spring of 1969. Since then librarians in the Science Division and the Woodward Library
have acted as "search editors" or intermediaries between local users of this service and Ottawa - offering
assistance in the preparation of "interest profiles" and helping users in making corrections and changes
as they became necessary.
To  encourage  scientists  and  engineers   to experiment with the system the Library also has been
paying the $40.00 base fee for new subscribers who were UBC faculty members or graduate students.
As a result there now are some fifty subscriptions serving close to three hundred users on the UBC
campus  whose  interests  range  from  Audiology  through Chemistry, Electrical Engineering, Forestry,
and Geology to Oceanography and Physics, to name just a few.
In short, the service which now includes a number of data bases which fairly well cover the scientific
literature of the day, has become established.
It is with some regret that the Science Division has to announce now that, starting April 1st, 1974,
financial constraints have made it impossible to continue to offer the $40.00 subsidy to new subscribers.
We would  like to stress, however, that our librarians will of course continue to be available for
assistance to old and new subscribers who will receive regular printouts, tailored to their subject interest,
giving reference to current journal articles, patents, reports, books, and conference proceedings - for - 5 -
which the National Science Library will bill them at the end of each subscription year.
For further information please call R.J. Brongers at local 3826.
The   "quid-pro-quo"   policy followed during 1973 can now be summarized. This policy required the
cancellation by Reference  Divisions   of periodical  titles equivalent in cost to any new subscriptions
requested by them. Results achieved during 1973 prove that the programme should be continued during
1974, even if we get a slight increase in the Book Budget.
The  main book funds   affected by soaring serial costs are Continuations, Periodical Renewals and
New Subscriptions. The table below provides a comparison with our experience last year. By means of
the  quid-pro-quo  programme  we have managed to slow the "run-away" situation in some measure so
that  our   "over-expenditure"   position may be slightly less serious on March. 31, 1974 than it was a year
previously. But it's nothing to cheer about.
It will be noticed that we have spent so far $9,849 less on New Subs, than in all of last year. But
it  should  also be noted that Periodical Renewals is $44,654 higher than last year and will go higher yet.
This   deficit   is   in   effect being met by  transfer of money from book funds where we have exercised
greater  restrictions,   such  as   Continuations, Research Periodicals, Graduate Research Library Fund,
and others.
For  1974 it will be necessary to exercise a still higher degree of selectivity in choosing new titles
for   subscription. Cancellation of titles now received, either as outright cancellations, or for transfer
to the CRL Extended Journals Programme should be emphasized. Reference Divisions which have
developed a credit balance (though their much appreciated co-operative efforts) may wish to exercise
restraint  in  ordering new  titles  unless they are essential. Adoption of further restrictions is a possibility.
1972/73    1973/74
March 31, 1973
Jan. 28, 1974
Periodical Renewals
New Subscriptions
$128,500   142,000
257,500   270,000
20,000     20,000
406,000   432,000
Scheduled  orientation tours of the Main Library will be provided daily at the beginning of summer
session   from  Tuesday,   July   2,   to   Friday,   July  5 at 10:30 a;m. and 12:30 p.m. These will consist of a
brief instructional session on the location, variety, and use of information sources in the library system.
Please inform your students of the availability of these tours. In addition, more extensive bibliographic
lectures to classes in particular subject specializations maybe arranged throughout the summer session.
Contact Joye Wheater, Information and Orientation Division, Main Library, at 228-2076.
Dr.   Geoffrey  B.   Riddehough has  donated to the UBC Archives research materials he used for his
1951 Harvard Ph.D. thesis on the mediaeval poet Joseph of Exeter. Included in this collection are:
1) the Paris ms, Bibliotheque Nationale, fonds Latin 15015 (photostat)
2) the Digby ms, Bodleian Library, ms 157 (photostat)
3) Corpus Christi College ms 406 (photostat)
4) Westminster Abbey ms 18 (photostat)
5) Benedictine Library, Admont, Austria, no.128 (microfilm)
6) British Museum microfilm of the printed edition of Joseph of Exeter, 1669. Access  to  this  material  is open, limited only by the terms of reference of the repositories where
the originals are located.
The following out-of-print items are needed to complete the Library's holdings:
Canada Department of Transport's List of shipping (familiarly called the Blue Book): 1915-1951,
1959, 1971.
National Geographic Magazine, January 1973 (v.143 no.l).
If you have  any  of these items to give away or sell, please contact Graham Elliston, Bibliography
Division, Main Library, (local 2304).
Editor; Tom Eadie Information & Orientation Division


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