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UBC Library News Nov 30, 1992

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new series no. 34/november 1992
$1 Million Serials at Risk!
During the past summer, the Library
cancelled $200,000 worm of serial
subscriptions. The first $100,000
worth had been planned during the
previous year and faculty members
had been consulted about the titles.
The second $100,000, which is
composed entirely of the remaining
well-used duplicate subscriptions,
had to be added as the financial
picture became gloomier.
This year the Library's collections
budget picture can only be described
as disastrous. A small budget
increase is combined with cost
increases for serials which may be as
high as 30%. In addition to increases
of 10 to 12% in the basic subscription
prices of serials, we are faced with a
Canadian dollar which is falling
rapidly against all the major
currencies of the world. In order to
deal with such horrendous cost
increases, the Library is making plans
for the cancellation of up to
$1,000,000 worm of serial
subscriptions next summer. This
reduction will hold serials
expenditures at $4.25 million (65% of
the Collections Budget).
Origin of the problem
Over the last 20 years the publication
of research results in academic
journals has increased enormously. It
has been estimated that, between
1978 and 1987,29,000 new serial titles
appeared; we can be sure that the
birth rate has continued at a similar
rate during the subsequent five years.
Many of the pre-existing journals
<J4e&&<me Aowi tfoe fcwiA 9x&ha/Ucm
What have we done lor you lately f VV hat
are we planning to do for an encores What
is our biggest worry I
We are proudest of:  Phase I of our new
circulation system that lets you, our users,
check your materials out more quickly;
progress on Phase 1 of the New library
Centre that will have quality space for users,
collections, ana library instruction; and the
acquisition of our three millionth book.
Our encoref   1 o maintain ana even exceed
our highly rated services to users.   We are
implementing our otrategic Plan by
reviewing all our services to ensure they are
still responsive to users  needs, and to
explore new services users need to improve
their access to and use of information.   VV e
are constanuy reviewing new technology to
see now it can help us in improving user
access to information and collections.   We
are also implementing a staff development
plan to prepare staff to function in a
continually changing organization and to use
the new technology.
Our biggest worry is our need to cut one
million dollars from our serials expenditures,
and what it will mean for today s users as
well as for future ones.
The good, the better, and the ugly.
Read on and share our pride in new
services and plans, and then read about
our biggest worry and think about now
you can kelp us develop the long-term
solutions for the serials crisis.
have increased greatly in number of
pages published per year.
The tidal wave of paper has been fed
by several trends; the number of
researchers contributing publications
has increased several fold in recent
decades; the academic tenure and
promotion system has emphasized
the number of articles published and
has led to the publication of research
results in several short papers rather
than one long one; academic
publishing has passed mainly to large
for-profit publishers who have a
vested interest in publishing as much
as possible in as many vehicles as
possible and at maximum profit. All
of these factors have contributed to
an inflation rate on journal costs of
10 to 12% per year.
At the same time as this trend was
occurring, the funding increases for
universities diminished and they
have had to cope until recently with
high inflation on salaries and
equipment as well as on library
materials. Increases to library
collections budgets are therefore
much smaller than they used to be.
A third factor is that Canadian
academic libraries spend (see p.2)
Also in this issue—
$1 Million serials (contmuea) 2-3
Spinning your way: new CD-ROM
databases in the Library 4
SclnfoNet hits road 4
More databases, more courses 4
Libraries cooperate to film materials 5
UBC Authors' Reception 5
Data Library News 5
Barcoding advances 6
Around the libraries 6
People 6 most of their acquisitions budgets on material which originates outside the country and is therefore subject to the
vagaries of exchange rates. In some years, when our dollar has strengthened, this has ameliorated the effects of inflation;
in other years, such as 1992, it has left us facing total cost increases which may be in the 20 to 30% range.
Exchange rate changes
Since 1985 there has been a gradual decline in the value of the Canadian dollar against the European currencies. For
several years this was offset by an improvement against the U.S. dollar. In the last year, however, our dollar has dropped
significantly against all major currencies. The following table, compiled from figures published in The Bank of Canada
Review, illustrates the decline:
Value in
Canadian $ of one
unit of indicated
UK £
Fr. Franc
July 1992
1985 to 1991
1991 to July
1992   3.5%
Since July our dollar has fallen further; on October 26 US $1 = Can $1.2695
By the time you read this it may well have fallen further.
Prices of Books and Serials
Some examples of price increases between 1985 and 1991 will illustrate the effects of inflation before the impact of the
falling dollar is added:
,-.. .■■■■■■ ...•■■ ■•■■...-. ■■■.:
US Periodicals - Average price
1985 US $ 59.70
1991 $ 104.36
increase 75%
UK Periodicals - Average price
1985 UK£  74.59
1991 151.62
increase 103%
US Hardcover Book - Prices
1985 US $ 31.46
1991 $ 43.52
increase 38%
UK Academic Book - Prices
1985 UK£ 19.07
1991 32.06
increase 68% Long-term Solution
The solution for North American
universities seems to lie in some of
the following actions, pursued in
1. To shift the balance of academic
publishing back to the non-profit
area by a number of means
♦ universities and societies taking
back the publishing of their
♦ fostering the role of university
presses in journal publishing
♦ setting up non-commercial
electronic networks as an
alternative to print publishing
2. For university faculty members, as
the authors of much of the journal
literature, to refuse to sign over to
publishers the copyright of their
3. To give quality of publications
more importance than quantity in
hiring and promotion decisions.
4. For university faculty members to
review their relationships with
publishers as authors, editors and
members of editorial boards.
Factors to keep in mind are current
prices and recent price increases of
the publisher's journals; whether
the location of the publisher puts
North American purchasers at a
disadvantage because of exchange
rates; whether the publisher
frequently starts new journals
(they usually have to be subsidized
for the first five to ten years.)
Procedures for Selecting Titles
for Cancellation
The Library is working with the
Senate Library Committee and there
will be widespread consultation with
the academic departments in arriving
at lists of titles to be cancelled as
necessary. More detailed information
on procedures will be distributed
later in the year.
Dr. Anthony Jeffreys
Assistant University librarian for Collections
Journal Title
Brain Research
Cognition and Instruction
$  156
$    342
Corrosion Science**
$ 2,892
Computer Languages
$ 438
$ 1,082
Fisheries Research
$  370
$    722
International Journal of Gynaecology
and Obstetrics
$  586
$ 1,074
Journal of Applied Polymer Science
$ 4,473
Plant Molecular Biology
$  970
$ 1,714
Waste Management
$  378
$    847
*   These are the initial subscription prices. The Library may
additional charges in the spring if the publisher decides ti
the number of volumes published.
> increase
** In 1991 the price for Corrosion Science was,
the two-year increase is over
v*      70"
/  Unit Costs
•    +72%
/y  Serials
1-1     60-
^    Expenditures
yf         +70%
Z   50"
y   #
S"~~y^"—'        -*•   Monograph
y      /        ^.--          Unit Costs
S    y        ..^            +47%
// y
Z     30-
♦   X    ^'                                 Monographs
5     20-
/ / ,*''                               ..-•""   Expenditures
//y                   *»**      +25%
^     10-
& ~~-~--.^/*
* \/                                                           Purchased
♦%                                                       __    Monograph
** ..           __ .. "" "      Volumes
** "" ""                                       Purchased
on _
-3U "1
1              i              1              1              1
86      1987      1988      1989      1990      1991
tn Association of Research Libraries Statistics 1990/91 SPINNING YOUR WAY: NEW CD-ROM databases in the library
Dissertation Abstracts on Disc
Thanks to the Graduate Student
Society and the Faculty of Graduate
Studies, the Library received support
from the Teaching and Learning
Enhancement Fund to purchase the
CD-ROM version of Dissertation
Abstracts. Information contained in
over 75 feet of volumes is now
available on 5 compact discs at a
computer workstation in the
Humanities .and Social Sciences
Division of the Main Library.
Dissertation Abstracts on Disc
indexes more than a million
dissertations and masters' theses in
all subjects, from 1861 to the present.
Both North American and
international dissertations are
included. Citations (and since 1980,
the abstracts) can be searched by
subject, keyword, author, title,
institution and year of degree.
Drop-in tutorials for Dissertation
Abstracts on Disc are offered
Thursdays, 4 - 5pm, 'til November 26.
Statistical Masterfile in Government Publications
Statistical Masterfile, a statistics
index on CD-ROM, is now available
in the Government Publications
Division. Produced by the U.S.
Congressional Information Service, it
combines three of its most popular
print indexes into one computer file.
The three separate indexes are:
American Statistics Index (covering
U.S. federal publications since 1973);
Statistical Reference Index (state
government publications, as well as
those of American research institutes,
associations, and societies since 1980);
and Index to International Statistics
(publications of the United Nations
and other intergovernmental
organizations since 1983).
The SMF Index points to appropriate
sources for statistics; publications
have been thoroughly indexed down
to the variables in each table,
including industry, commodity
names, economic terms, demographic
and other social factors, geographical
levels, years covered, and frequency
of data. The user keys in the
appropriate search terms; Statistical
Masterfile responds with a selection
of titles which contain all the desired
elements. Displays include detailed
abstracts which describe the
statistical material in each
publication, as well as contents for
single issues of periodicals,
conference reports, Congressional
hearings, etc.
The Government Publications
Division has subscribed to ASI and
IIS in paper from the beginning. The
CD-ROM provides the additional
American coverage in SRI, and
allows simple multi-year searching.
The ASI microfiche collection in the
Microforms Division contains the
complete texts of all titles included
since 1973. Many IIS and SRI sources
are represented in the Library's
collection; access individual titles
through UBCLIB, or ask Government
Publications reference staff.
More Databases, More Computer
Courses Than Ever Before
With the help of a grant from the
Teaching and Learning Enhancement
Fund, the Library now offers an
extensive program of do-it-yourself
computer searching courses and
tutorials in many different subject
areas. Introductory, advanced, and
special subject sessions on UBCLIB,
the Library's online catalogue, are
available weekdays from 12:30 to 1:30
in the Faculty of Arts Terminal Room,
Sedgewick Library.
Instruction on how to search various
CD-ROM databases is offered in
Education, Humanities and Social
Sciences, Science & Engineering,
Sedgewick and Woodward libraries.
For example, students can learn how
to search for citations to articles and
other sources in ERIC, Dissertation
Abstracts, Compendex Plus, MIA
International Bibliography, SportDiscus,
Biological Abstracts, Medline, Canadian
Business and Current Affairs, and
several other databases.
Classes are open to all UBC students,
staff and faculty. The dates, times and
locations of classes are posted in each
library location and listed in the
Library's Course Calendar: Do-H-
Yourself Computer Searching on CD-
ROM and UBCLIB. For more
information or for a copy of the
Calendar, please call 822-3096.
SclnfoNet Hits Road
The Science and Engineering Division's
new outreach service, Science
Information Network (ScInfoNet), is
up and literally running from reading
room to reading room.
ScInfoNet Librarian, Kevin Lindstrom,
has been hired for two years to design
and launch the experimental service.
The main objective is to improve access
to library services for the Faculties of
Science and Applied Science. Kevin
works in the Geological Sciences, Civil
Engineering/Mechanical Engineering
and Chemistry/Physics departmental
reading rooms. ScInfoNet services
include access to UBCLIB, the Library's
online catalogue, current awareness
based on Current Contents on Diskette,
and online searching. For more
information, please call 822-9598. Data Library News
On the move
In December, the Data Library is
moving from the Computer Sciences
building to the south wing of Main
Library, in the Map Library area. Since
its inception in 1972, the Data Library
has been jointly administered by the
UBC Library and University
Computing Services (UCS). Recently
the Library and UCS agreed to transfer
all responsibility for the Data Library to
the UBC Library. The Library is
committed to continuing support of the
Data Library as a core service function.
Under the new administrative
arrangements, the Data Library will
relocate to the Main Library building
until completion of the Phase I Library
New Data Extraction Service —
we'll get the numbers for you!
Starting this term, the Data Library is
offering a new service. If any of the
following applies to you, we encourage
you to investigate our new cost-
recovered Data Extraction Service:
♦ don't know how to retrieve data
from Data Library tapes?
♦ needed the numbers yesterday?
♦ don't have an MTS-G account?
♦ don't know or want to learn
Data Library staff can retrieve data
from their files for you and deliver
them either on floppy disk or as MTS-
G or UNIXG disk files ready for you to
download to your own computer. The
basic charge for this service is $40.00
per hour ($60.00 per hour for custom
programming), with a minimum
charge of $20.00.
We've just started this service on a trial
basis, and it's available to UBC faculty,
students and staff. Please call the Data
Library at 822-5587 for further
information, or send an e-mail message
to Hilde_Colenbrander@mtsg.ubc.ca.
The Data Library is located in the
Computer Sciences Building Room
206, and is open Monday to Friday,
9:00 a.m. to 4:00 p.m.
u\c Thivv Millionth Book
Leza Macdonald, photographer
University Librarian Ruth Patrick and President David Strangway in front of
the Library's Three Millionth Book display at the 2nd annual UBC Authors'
Reception on October 15th. Over 100 UBC authors were honoured at the
Reception, sponsored by the University Library and Office of the President.
Libraries Cooperate to
Endangered Materials
In response to the problem of acidic
paper on which most books have been
printed for the past century, and the
growing problem of deteriorating and
increasingly brittle books in its
collections, the UBC Library is one of
five Canadian libraries participating in
the Canadian Cooperative
Preservation Project (CCPP). This is an
initiative funded by a Mellon grant
and designed to establish a national
program of preservation microfilming.
The CCPP has set up standards for
quality in filming, and procedures for
safe processing, handling and storing
of microfilms. Just as importantly, the
Canadian Register of Microform
Masters, a national database of
catalogue records of items filmed and
items being filmed, has also been set
up to coordinate filming reduce the
chances of duplication of effort, and
facilitate access by users.
The UBC project has already filmed
endangered materials in several
subject areas: for the Education
Library, a long run of Department of
Education Annual Reports,
Curriculum guides from the 1920's,
school magazines and other materials;
for the University Archives, a long run
of Graduate Chronicles and Alumni
Chronicles, and the whole run of the
Totem Annuals; and for Government
Publications Division, the productions
of obsolete offices like the B.C. Bureau
of Provincial Information.
Future plans include further materials
in all three areas, as well as a
remarkable collection of Chinese
monographs for the Asian Centre.
Suggestions for filming are welcome;
please call Norman Amor (822-3858)
in the Facilities & Preservation Office
if you know of likely material.
A CCPP workshop on preservation
microfilming techniques will be held
in Vancouver on November 26,1992;
call the Facilities & Preservation Office
for more information (822-3858). Barcodes Herald New and Improved Circulation
the flow of
blood through our veins and arteries,
is all-important. Everyone wants a
good system. In the Library we view
circulation just as seriously, although
with a slightly different meaning.
The system that supports the flow of
materials between the Library and
our users must be first-rate. In the
mid-1960's, UBC Library developed
one of the first automated library
circulation systems in North America.
Based on punched card technology, it
has served us well, but the equipment
is now worn and outdated. In the fall
of 1991, the University approved
funding to replace the entire system.
State-of-the-art library circulation
systems use barcode labels similar to
those found on most products in
stores. In libraries, they enable quick
and accurate tracking of items,
whether for circulation, processing,
check-in, transfer of materials, or
inventory. A project to put barcode
labels on all library materials started
in the spring.
The Library developed a unique
process for the barcoding project
which utilizes the millions of
punched cards from the old
circulation system. The process
involves applying a twin set of labels,
one to the book and one to the
punched card. Labeled punched
cards are then taken to a computer
workstation equipped with a card
reader and barcode laser scanner.
Card information is read and linked
to the scanned barcode to create a
brief record. These brief records are
then matched by call number to the
online catalogue by a computer
From February through April, the
Barcoding Project staff barcoded
Math, Education, MacMillan and the
three hospital branches. By July 31st,
Law, Fine Arts, Music, Wilson,
Sedgewick and Woodward were
completed. Current projections are
for Main to be completed by the end
of December — eighteen months
ahead of schedule!
Also planned for completion by the
end of the year are Data, Crane and
Asian libraries. Because these
branches do not use punched cards, a
different method for barcoding and
conversion has been developed.
The next phase of the circulation
system will provide up-to-the-second
circulation status for items in the
online catalogue. By the fall of 1993,
users will be able to do their own
reserves and list the materials they
have signed out. We have been
looking forward to these
improvements for years, so we are
pleased the new system will soon
become a reality.
Kevin Lindstrom has been appointed
for two years as the Science
Information Network (ScInfoNet)
Librarian in the Science &
Engineering Division, Main Library...
Norman Amor is working part-time
on the Preservation Microfilming
Project from May 1992 until the end
of March 1993...
Cynthia Swoveland is working until
July 1993 in two half-time positions
as a Reference Librarian in the
Humanities and Social Sciences
Division and the Education Library ...
Joyce Davidson, Head of Collections
Accounting and Budget, is on study
leave until June 30th, 1993 ...
Erik de Bruijn, Assistant University
Librarian for Administrative Services,
has also taken professional leave for a
year. Until his return in September
1993, Ann Turner has overall
responsibility for Human Resources
and Jeanie Ku, from the Department
of Human Resources, will be assisting
with Library staffing on a half-time
In Memoriam
Lynne Hallonquist, Life Sciences
Bibliographer in Woodward Library,
passed away suddenly on July 24th.
Lynne's association with UBC Library
goes back to 1968 when she was
appointed Reference Librarian at the
Biomedical Branch Library at
Vancouver General Hospital. In 1970,
Lynne moved to Toronto and worked
at the University of Toronto Library.
She returned to UBC as the Life
Sciences Bibliographer in 1979. Lynne
was active in the Health Libraries
Association of B.C., Canadian
Association for Information
Science, Canadian Health Libraries
Association, UBC Academic Women's
Association, and West Point Grey
United Church.
Editor: Brenda Peterson
Design: Merry Meredith
University of British Columbia Library
issn 0382-0661
printed on recycled paper


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