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UBC Library News Jan 31, 1970

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 Hi.B.C. LIBRARY NEWS
Volume III, No.l January, 1970 Vancouver, B.C.
This newsletter is published as an information service for UBC faculty, students and other readers outside the Library.
It contains feature articles and news about developments in the library system which we feel will be of interest or concern to
the larger community.  The News welcomes all comments, criticisms, and suggestions for future articles.
ANNUAL REPORT ISSUED
This month's Library News has been delayed to allow publication of extracts from the Librarian's Annual Report to the
Senate, presented on January 14.  Because of its length, the report will be presented in two issues of the News.  Extracts
published this month deal with physical conditions in campus libraries and with services offered by the Main Library and its
branches.  In two weeks' time the February issue will carry highlights from the final sections, covering growth of the
collections, notes on the Library's financial position, and a final summary of the Library's achievements and future requirements.
Copies of the Report are being sent to all deans, department heads, and departmental library representatives. A limited
number are available from the Librarian's Office (local 3871).
FROM THE REPORT:
/
I.       Introductory Remarks.
For an organization as large and complex as the University Library has become, a backward or forward glance of a
year frequently gives too limited a perspective.  Therefore this report will extend the view as far as necessary, in order to
determine whether the Library is attaining its goals. . . .
The enrichment of collections is one of these goals.
Another is the improvement of access to the contents of these collections, through their decentralization, in combination with improved and specialized public services.
A third goal is to increase . . . the utility and efficiency of the organization which binds these collections and
services together.
A fourth is to attract, retain and develop an informed and helpful staff, without which no amount of space, books or
machines would be able to meet the needs of a large university.
In regard to the first of these, rapid progress has been made, and although the pace has now slowed, sound and steady
improvement of collections continues.
The same cannot be said in regard to the decentralization of services and collections, which was proceeding quickly
a few years ago, and has been stopped by a shortage of funds for construction.  The results of this situation are both
numerous and serious, and relief from them seems at this time to be many years away.
Insofar as the automation of library routines is concerned, better results could hardly be wished for. . . .
Finally, the Library has enjoyed considerable success in developing a well-trained and well-motivated staff;  but in
order to maintain or raise present standards, salaries must be kept at a competitive level, and practices and policies affecting personnel must be constantly reviewed. • ■
Thus, in most respects, the Library is progressing at a better than satisfactory rate. The picture is badly marred by a
critical shortage of space, however, and this must be the subject, as it was in last year's annual report, of unfavourable and
unhappy comment in the following pages.
II. The Physical Library.
An appendix to this report lists the thirty administrative units which make up the present system of libraries.  A visit to
any one of them on an ordinary day during term would reveal a cramped and crowded situation, the few exceptions . . . being
the newer branch libraries ....  Some areas would be seen to be worse than others: the Sedgewick Library, almost all
divisions of the Main Library, the Curriculum Laboratory, all of which are facilities containing services and collections needed by students enrolled in our largest faculties:  Arts, Science, Commerce and Education.   What steps are being taken to
alleviate these conditions?
■ ■
As a means of assuring the continued development of a logical, integrated network of libraries, the needs of all faculties
were assessed, weighed with . . . enrollment predictions . . . and used in developing a comprehensive program for library
development, described in A Plan for Future Services.  This . . . document was issued first in June 1966, revised in the light
of new enrollment figures, and issued in a second edition in January 1969.
When the-(Senate-Committee on Academic Building Needs) made its3rst report.. . -on Octaber_30, 1968, it recommended
that work begin immediately on plans for.four university buildings, among them the first stage of an addition to the undergraduate . . . library. Qt) would serve 12,655 students, most of them enrolled in the Faculties of Arts, Commerce and Education. Taking the accepted standard of 35% of potential users for seating, space for 4,432 students was. to be provided. fLater)
it was concluded that the seating requirement adjacent to collections could be reduced ... to around 1,600, in the expectation
that other seats for study . . . could be provided in other academic buildings ....
Unfortunately the Senate Committee on Academic Building Needs, anticipating stringent capital budgets, felt unable to ~
recommend other library buildings for early construction.  Two science libraries and an Education Library were thus pushed
further into the future, as was a structure to house the Processing Division, the Systems Analysis Division, the Library
Administration and the School of Librarianship.  The space occupied by these latter units is needed by such expanding public
service divisions in the Main Library as Periodicals, Government Publications and Microforms, Asian Studies and Maps. Other
tenants in search of new homes are the Art Galleryand Museum, neighbouring library basement dwellers who deserve a better
situation; they were also unaffected by the first priority recommendations of the Senate Committee.
A new building for the Faculty of Law was among those recommended by the Senate Committee on Academic Building
Needs. The practice of law and the teaching of it revolve around libraries, a point made clearly in the Faculty's proposals
for their building.   Embodied in their planning is an expanded Law Library, designed for 545 readers and 150,000 volumes.   '
At UBC, libraries always seem to be at their limit, pressed for space and looking for more.  A decade or so ago no one
could have forecast the spectacular increases that have taken place in higher education, or in knowledge itself and its
published records.  Hopefully the forecasts used for current planning are reliable.  Considering the present critical situation,
in which the University lacks the resources to meet a backlog of building requirements, students, faculty and librarians might
pause to reflect what present library conditions might have been without the south wing of the Main Library (housing the
Sedgewick Library, the Science Division, the Asian Studies Division, half of the Catalogue Division, the Map Division and
the Special Collections Division) and the Woodward Library.  Both of these were the result of private benefactions, on the
. part of Walter Koerner and P.A. Woodward.
While it is true that expansion of physical facilities has not been rapid enough to meet the real needs of the students of
today and tomorrow, substantial progress has nevertheless been made with the decentralization of library collections and
services.  Within a five year time span the Woodward Biomedical Library, Forestry /Agriculture Library, Institute of Fisheries
Library, Mathematics Library, Marjorie Smith Library, Music Library and Record Collection have been opened, while existing
libraries such as the Curriculum Laboratory and Law Library have been greatly improved.  The creation of the new undergraduate library and the long-hoped-for Science and Education Libraries would achieve for the University its goal of an evenly
distributed library system, permitting ready access to materials for students and faculty, whatever their discipline.
■
III. Library Services.
...'.„,.      „ „
1.      Divisions and Subject Collections.
While some collections and services have moved into other locations in the past few years, those remaining in the Main
Library have been subdivided into specialized units.   Some divisions can be categorized as reference divisions:  the ■s-tvv; ?»*:•. ^ .«?*•«? .1
Humanities, Social Sciences, Science, and Information and Orientation Divisions.  Others are, in effect, libraries within a
library, formed around collections of a particular type or subject: the Government Publications and Microforms, Asian Studies,
Fine Arts, Special Collections and Map Divisions, and the Colbeck Collection and Record Collection.  (These) collections . . ..
[are} partners in a common irony:  their flourishing condition is creating physical problems affecting collections, users and
staff alike.  Some divisions, such as Fine Arts and the Record Collection, were able to buy a little time by expanding into the
last available storage space in the Main Library.   Others are not so fortunate.  The Map Division, occupying what is in fact
the public reading space of the Special Collections Division, has reached the limit of expansion.  Special Collections . . .
having already lost space for its patrons, had to place in commercial storage important collections of documents ....  In the
same month that Senate approved a doctoral program in Chinese and Japanese, the Asian Studies Division sent blocks of its
research collections to a basement storage room.  The Government Publications and Microforms Division ... is reshuffling its
collections in a final attempt to maximize the use of its space, which in any case is fundamentally ill-adapted to effective
access.  At the same time, stack collections moved that much closer to absorbing the total capacity of available shelves.
While ... a new undergraduate library would temporarily alleviate conditions in the stacks, the main hope for most subject
collections lies in the withdrawal from the Main Library of such units as the Science Division,Processing Divisions, Art
Gallery and the Museum of Anthropology.
2. Branch Libraries.
An important turning point in the process of decentralization of libraries was reached, in 1967/68; in that year, for the
first time, the total recorded use of branch libraries exceeded that of the Main Library by 181,399 loans.  In 1968/69 the
difference grew to 229,529 loans.  This number should increase every year, as library use becomes more evenly distributed
throughout the system.
As has been mentioned, some of the branch libraries have been expanded in the past year ....  The branch library most
seriously affected by lack of space, and for which no immediate relief seems likely, is the Curriculum Laboratory, which is
the third most heavily used library on campus.   Originally conceived of as a facility to assist student teachers in preparing
for practice teaching, faculty and students alike have called for it to develop into a complete education library.  Unfortunately,
this cannot be accomplished in the available area in the Education Building ....
3. Reading Rooms.
Although Senate approved a Policy on Reading Rooms as well as Branch Libraries in the fall of 1965, it was not until
the summer of 1969 that funds could be made available to implement the Policy, [intended toj provide continuing support
through the Library for collections and maintenance.  It was not the case, of course, that the reading rooms had been without
support of any kind ....  However, the level of support varied widely, and for the most part the reading rooms were having
difficulties with the administrative problems of ordering, classifying, cataloguing and binding books and periodicals.  The
Library's budget for 1969/70 made provision for relieving these problems, through grants to reading rooms for the purchase of
materials, and through the formation of a small staff to undertake the work of assisting the reading rooms:  the Reading Rooms
Division was founded in July, 1969.
4.      Services.
Hours of Opening.
For the great majority of students, the Main and branch library schedule of a hundred hours ja week has proved to be
sufficient. The schedule of the Brock Hall study areas is longer still, at 112 hours a week and 122 hours at examination time;
here students can continue working until 2 a.m	
Although the daily length of the schedule appears to be adequate for most libraries, there are growing difficulties
concerning the period of the year during which it should be maintained.  These . . . arise out of two factors: first, the continued presence on campus in growing numbers of graduate students; second and more importantly, the introduction of more
and more extra-sessional courses.  Customarily, library hours are greatly abbreviated during May and June, and it is during
this period that many of the staff members, who are required to maintain the long schedules of the regular terms, take their
vacations.  Most of the extra-sessional courses require library use, and most of the registrants are unable to visit the library
during the day, which creates a requirement for a longer daily schedule in May and June.  In effect, year-round full operation
is expected.  The staffing implications of this are apparent, and they are costly.   For the last two years longer hours have
been maintained, using part-time help and staff members who have volunteered to work on evenings and weekends.  This
approach has not been satisfactory to the students or to the staff, and must be replaced with regular scheduling, at a higher
operational cost.
(To be concluded in the February Library News) NO CARDS NEEDED AT STACK ENTRIES
For users of the Main Library, the 1960" s brought welcome changes in circulation rules.  First- and second-year students
were given full access to the bookstacks, many of the restrictions on serial loans were lifted, and uncatalogued books were
put into circulation.
This trend toward easier access to library materials will certainly continue in the 1970's. In fact, the Circulation
Division has already cancelled another rule, at least on an experimental basis.  Starting on January 12, library cards will not
be required for entrance to the Main Library bookstacks.  In effect, the stacks are now completely open to anyone who wishes
to use the material.  No other loan regulations have been changed, however.  A UBC library card must still be presented when
books or periodicals are signed out.
By eliminating entrance checks and allowing turnstile operators to concentrate on readers leaving the stacks, the
Library hopes to accomplish two things. Traffic flow in and out of the bookstacks should speed up, and at the same time exit
checks should be improved.
This trial program can be cancelled at any time if it seems to be causing problems.  If all goes well, however, it will be
continued until classes end in April.  Results will be reviewed before any permanent change in library regulations is made.
FILMSTRIPS:  A RERUN
■
In an article on audio-visual materials, last month's Library News stated that all students and faculty could borrow film-
strips held in the Curriculum Laboratory. We have since learned that some of these strips are the property of the Faculty of
Education rather than the Curriculum Laboratory, and that these are strictly for viewing on the premises or for use by
Education students on teaching assignments. All other filmstrips may be borrowed by any student or faculty member for use
on or off campus.
_
MORE ANNUAL REPORTS TO BE ADDED
The Social Sciences Division has begun a concentrated program aimed at enlarging its holdings of Canadian company
reports.  Since the Godfrey Memorial Library microfilms stopped coming in 1968, the files of annual reports have shrunk
considerably.  Currently there are one and a half drawers of reports on microfiche and microcards in Government Publications,
and another collection in pamphlet boxes near the Social Sciences turnstile on stack level 5.  These latter have been selected
at random.
The problem of selection is an involved one, since there are thousands of Canadian companies, some listed on one
exchange and some on another.  The Social Sciences Division has decided for the moment to complete and continue as many of
the runs of microfilmed reports as possible, while adding reports of prominent new companies listed on the Toronto Exchange.
The whole project should be completed by Easter.
ALICE IN DALI-LAND
It is rare indeed for a new book to be completely sold out three months before publication. That happened this year,
though, and it couldn't have happened to a more spectacular book:  Alice's Adventures in Wonderland, with thirteen original
illustrations by Salvador Dali.
Published in a limited edition of 2,700 copies, the Dali Alice was in such demand that distribution was limited to a
certain number of copies for each major city.   Only ninety were available to Canadian buyers.  All were sold well before the
official publication date, November 5.
The UBC Library was fortunate enough to get one, and it is now on display in the Special Collections Division.  As
visitors are discovering, this is no ordinary book.  Instead of being bound together, the text pages and surrealist art work are
held in a silk-lined case.  Eaeh of the illustrations is an original rather than a reproduction.   Opposite the title page is a
colour etching representing Alice, and the other twelve illustrations (one for each chapter) are mixed-media graphics: original
Dali woodcuts superimposed on coloured gravures. But the Dali Alice is something more than a status symbol.  It will be a major addition to UBC's fine Lewis Carroll
collection, which is already the largest in Canada.   Although the Dali production is certainly the most striking of the Library's
200 editions of Alice and Through the Looking Glass, it shares the spotlight with two comparatively drab volumes.  They are
signed by Alice herself — Alice Liddell Hargreaves, for whom the stories were originally written.
NEW REFERENCE PUBLICATIONS
Since the start of the fall term, Main Library reference divisions have published several useful new bibliographies.  The
list below gives the full title of each one, and, in brackets, the reference division where copies are available.
L Guide to Reference Materials in German Language and Literature (Humanities Division)
2. Brief Guide to Reference Materials in Chemical Engineering (Science Division)
3. Guide to Reference Materials in Geography (Social Sciences Division)
4. Applied Economics (Social Sciences Division)
5. Economics 200:  List of Reference Materials (Social Sciences Division)
6. Library Guide for Commerce Students (Social Sciences Division)
7. Theses on British Columbia History and Related Subjects (Special Collections Division)
Over twenty other reference guides are available, covering a wide range of subjects.  For a full list of titles, please see
Mrs. de Bruijn at the Information Desk or call local 2077.
Editor:  Mrs. E. de Bruijn Information 8s Orientation Division 

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