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UBC Library News Sep 30, 1984

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 ubc library news
new series no. 10/september 1984
A campaign to prevent eating and drinking in library stacks and study areas was launched in
mid-September.       The   problem    is    a    serious    one,
particularly    in    Main,    Sedgewick,    and    Woodward
libraries.     Garbage  left  behind  by  lunchers  attracts
book-eating insects.   And library users are disturbed by
the noises and smells of food being consumed nearby.
The most visible aspect of the campaign is a series of
flyers distributed in study areas in all the libraries once
a week for four weeks, beginning on September 19th.
To help relocate eaters in the Main Library, a
lunchroom formerly restricted to staff has been opened
to the public. The room is off the stairway to Special
Collections in the south wing.
The Library will reach a major milestone this fall with the installation of a separate library
computer, approved by the University administration in mid-July. The new facility will
accommodate all of the work now done for the Library on the University's MTS-G system. In
addition, it will support the Library catalogue, which is currently maintained on a bibliographic
utility called UTLAS (University of Toronto Library Automation Systems). The University has
provided special start-up funding; the continuing cost of acquiring and maintaining the
computer will be covered by the Library's budget, as funds now paid to UTLAS are diverted to
the new facility.
The computer, an IBM 4381, provides much improved price/performance compared with its
earlier counterparts. Initially, five billion characters (5 gigabytes) of disc storage will be
available, but storage can be expanded as necessary to accommodate the large files needed for
library applications. The facility will be installed in the Computing Centre by the end of the
year and operated as an additional MTS system with the Library as primary user.
The purchase of a separate computer will provide several immediate and significant benefits
for both the Library and its users. Library staff will be able to perform many tasks more
efficiently because the new system's response time will be much faster than the old, and
because existing batch systems will be available online. As well, online access to library files
can be extended to most library branches and divisions when the new computer is fully
operational and additional terminals are installed. These benefits are especially important to
the Library at a time when retrenchment in staffing has made the effective use of automated
systems essential to the maintenance of operations and services.
For the UBC community as a whole, the shift of library procedures away from the University's
computer systems will release existing capacity for the rapidly growing number of other users on campus. And, perhaps most significant, the Library's total continuing expenditures on
computer support (including computer dollars) will be reduced by as much as fifty percent.
Library users stand to gain from the purchase of the new computer because the additional
capacity will permit a start on the planning and development of an online public catalogue
which would gradually replace the current microcatalogues. The implementation of an online
catalogue will, however, require additional funding and the acquisition or development of
extensive software. In the long term, plans are to provide access to online library systems
through all terminals on campus. Since the new computer will be established as another MTS
"host" on the campus network (UBCnet), it is feasible for non-library terminals to access
library data bases. However, such an extensive increase in use must be carefully considered in
order to avoid overload and degraded response time.
This milestone development will help to restore the UBC Library's position as a leader in
systems development among large North American libraries, many of which are already using
large mainframe computers dedicated to library services.
Staff in the Main Library Circulation Division began a project in June to move an additional
60,000 volumes from the main stacks into a non-public storage area. Backfiles of periodicals
in call numbers AP to AZ, parliamentary papers from a variety of countries in call number J,
and some monographs in call numbers A to E are being moved. The transfer is necessary
because the shelves are overfull and space is needed for incoming current material.
By the end of this year, more than 210,000 volumes will be in storage throughout the Library
system. The decision to transfer a volume to storage is based on circulation. Earlier storage
projects transferred items that hadn't circulated for 20 or 30 years. The current project will
affect books that last circulated ten years ago.
The Library recognizes that placing any material in an inaccessible storage area causes
inconvenience for some users. There is no alternative, however, until more library space can
be provided, ideally in a new Main Library building. Until that glorious day, patrons must
request items in storage at circulation desks throughout the system. The retrieval time is
usually less than one day.
In the current climate of restraint, the uncertainty of University funding for the purchase of
library materials has emphasized the importance of private donations and special grants. In
the past few years, the Library has received generous support from a variety of outside
Endowment funds provide the Library with an annual income of almost $140,000. Notable
among these are two legacies from Dr. W.K. Burwell, one totalling almost $800,000 for the
purchase of materials in anthropology, sociology, and psychology; the other of $50,000 for
books in medicine. Other notable donations have come from the estates of Dr. Honor Kidd
Timbers and Dr. Coolie Verner, and from the Ernest Theodore Rogers (1939) Fund. In addition,
the Law Foundation has continued its strong support of collections in the Law Library.
Federal Government grants have also contributed to the growth of specific collections.  Funds
from the Social Sciences and Humanities Research Council have been used to purchase a variety of materials, including backfiles of European newspapers, periodical backfiles in
Japanese economic history and music, and materials in epigraphy. Grants made available
under the Cultural Property Export and Import Act have funded the acquisition of two notable
items: the sketchbook of H. Bullock Webster, containing ninety-two coloured or wash sketches
of British Columbia life; and a collection of the papers of Malcolm Lowry.
Numerous individual benefactors have contributed, many of them annually, to the Friends of
the Library fund, either directly or through the Alumni Association. These funds are used to
purchase special materials for the collections.
Individual donors have also contributed materials of value to the collection. Perhaps the most
notable recent gifts have come from Dr. John Steelquist, who donated a rare copy of Captain
Vancouver's Voyage of Discovery to the Special Collections Division; and from Mrs. Janey
Gudewill and Mr. Peter Alexander Cherniavsky, who have given the Music Library two valuable
music manuscripts: the Terzetto, Op. 116, of Beethoven, and the orchestral score for Debussy's
ballet Khamma, as well as a number of important related materials in connection with each of
Last fall, a committee was established to determine whether the Library's policy of circulating
periodicals is a serious barrier to access. Surveys conducted in November and March showed
that only a small percentage were unavailable because they were out on loan: 1.8% of a broad
sample dated 1974-1983; 4.5% of a sample of heavily used science periodicals dated 1974-1983;
and 1% of a sample of science periodicals dated 1983. The Committee concluded, therefore,
that circulation did not constitute a significant barrier to accessibility.
The surveys did demonstrate, however, that 24.5% of the sample of the previous year's issues
were not immediately visible because they were in a non-public area being sorted or prepared
for binding. Patrons should make a habit of consulting library staff when they are unable to
locate unbound periodicals; unless these issues have been shipped to the off-campus bindery,
they can usually be retrieved. Material at the bindery cannot be retrieved, but the Interlibrary
Loan service can arrange to borrow needed issues, often within a very short period of time.
The Committee has recommended several changes in procedure which should help make
periodicals, and information about their whereabouts, more accessible. Some of the
recommendations which have been referred to appropriate staff for implementation are:
- improvements are needed in the computer systems used for storing and
retrieving information about periodicals; more staff need access to and training
in these systems,
- information about periodical issues kept in non-public locations, particularly
prebindery areas in branches and divisions, should be recorded on microfiche
lists available to the public, e.g. circulation or storage lists,
- the central Prebindery in the Library Processing Centre should accept requests
for volumes at the bindery, so they can be rushed to the branch or division when
they return from the bindery,
- high priority should be given to providing better security for unbound
- both bound and unbound periodicals should be reshelved more frequently. FILM LIBRARY
The UBC Film Library has begun a campaign to publicize its collection and services to both
the campus and off-campus communities. The Library, located on the third floor of the
Library Processing Centre, has about 1,500 films and videotapes on a wide range of subjects.
The staff can also arrange to borrow materials from the post-secondary institutions in the
Lower Mainland who belong to the Media Exchange Cooperative or "MEC", and from suppliers
elsewhere in Canada and the U.S. Viewing facilities are available. Service charges for films
are a minimum of $8.50 per film. The Film Library's catalogue is available in most
departments on campus; the MEC catalogue in a number of locations, including the
Information Desk in the Main Library and the Curriculum Laboratory. Call the Film Library at
4400 or 4520 for more information.
Most UBC libraries are open fewer hours during this Winter Session than last,
are regrettable, but necessary because of the reduction in the Library's budget.
The cutbacks
Only evening and weekend hours are affected: Main, Woodward, and Law Libraries close at 10
pm (instead of 11 pm) Monday through Thursday and at 5 pm on Friday. They open at noon on
Saturday instead of 9 am and close at 8 pm on Sunday instead of 11 pm. Other branch libraries
have had similar cuts in their evening and weekend hours.
The Sedgewick Library maintains its former hours (open every evening until 11 pm and at 9 am
on Saturday) in order to provide students with one large study area in the late evenings and on
Saturday mornings.
An orange bookmark listing all library hours is available in the libraries.
If you haven't already received a current Faculty Library Guide (July 1984), call the
Information and Orientation Division (local 2076) to have one mailed to you.
Attached to this issue of the News is "Library People", a list of the reference staff in the UBC
Library system. We hope that new faculty members in particular will use it to establish
contact with the reference librarians responsible for their subjects.
Editor: Joan Sandilands
Illustrator:  Merry Meredith
Information & Orientation Division
University of British Columbia Library
issn 0382-0661 * LIBRARY-PEOPLE-*
A guide to reference staff at the UBC Library
Mary Banham (3993) — Loan regulations; overdues; missing books.
Rita Butterfield (3869) — Loan regulations;   reserve books; division head.
Rhonda Nicholls (3424) — Extension Library; services to off-campus students.
Melva J. Dwyer (4959) — Fine arts; book selection; division head.
Diana Cooper (3943) — Fine arts; architecture; fashion;design; costume; dance.
Peggy McBride (3943) — Community and regional planning.
Suzanne Dodson (3858 or 2584) — Microforms; collections and equipment; division head.
Connie Fitzpatrick (6351) — U.S. federal and state publications; energy.
Theresa Iverson (6351) — Foreign publications; technical processing.
Mary Lubbe (6351) — Canadian federal, UN, international organizations, and municipal publications.
Susan Mathew (6351) — Canadian provincial publications.
Lois Carrier (6672) — Geography; librarianship.
Elizabeth Caskey (5923) — English language and literature; American and Canadian literature; Canadian, British, and
American history.
Pia Christensen (5923) — Education; physical education.
Marilyn Dutton (6363) — Economics; commerce; business administration.
Chuck Forbes (6672) — Film; biography; division head.
Joseph Jones (6363) — German language and literature; linguistics.
Les Karpinski (6672) — Religious studies; Slavonic studies; Old World archaeology; ancient history; world history.
Seonaid Lamb (6672) — Classical studies; philosophy.
Iza Laponce (5923) — Political science; international relations; anthropology; New World archaeology.
Dorothy Martin (5923) — Psychology; sociology.
Helene Redding (6363) — Theatre; comparative literature; French studies; French-Canadian literature.
Joan Sandilands (2076) — Division head.
General Information (2274)
Margaret Friesen (4430) — Interlibrary loan networks and policies; division head.
Tania Gorn (2274) — Interlibrary loan borrowing policies and procedures.
Maureen Wilson (6191) — Maps and related materials; division head.
Rein Brongers (3826 or 3295) — Civil, electrical, mechanical, and mining engineering; division head.
Helen Mayoh (3295) — Chemistry; chemical engineering; metallurgy.
Sundaram Venkataraman (3295) — Astronomy; geosciences; physics.
George Brandak (2232) — Manuscript collections.
Laurenda Daniells (5877) — University archives.
Joan Selby (2521) — Colbeck Collection of 19th Century English literature.
Frances Woodward (2521) — Early maps and historical cartography; Pacific Northwest history.
Anne Yandle (4879) — Rare books and fine printing; division head.
Tung-King Ng (5905) — Book selection; reference lists; division head.
Shui-Yim Tse (2023) — China; fine arts; P'u-pan Collection.
Tsuneharu Gonammi (2023) — Japan; book selection; Japanese government publications.
Paul E. Thiele (6111) — Blindness; aids and appliances for visually and physically handicapped; branch head.
Judith C. Thiele (6111) — Braille & recorded materials; electronic reading; non-print books.
please turn over-- CURRICULUM LABORATORY
Patrick Dunn (3767) — Technical processing; general reference.
Jo-Anne Naslund (5381) — Non-print materials; general reference.
Howard Hurt (3767) — Branch head.
Sophia Adach (5587) — Programming consultation for Data Library collection.
Laine Ruus (5587) — Reference & acquisition assistance for machine readable data files; branch head.
Gwyn Bartram (4400) — 16 mm films on all subjects, title and topic searches, complete reference service,
1500 films in-house, loans from other sources arranged; charges on a service basis.
Also provides access to the Human Settlements A/V Library (500 videotapes — open for
viewing by arrangement).
Located in the Library Processing Centre, 3rd Floor.
Mary Mitchell (4696) — General legal reference.
Tom Shorthouse (2275) — Branch head.
Allen Soroka (4696) — General legal reference.
Lore Brongers (3445) — General forestry/agriculture reference.
Mary Macaree (3609) — Forestry; agricultural sciences; branch head.
Rein Brongers (2667 or 4363) — Mathematics-, computer science.
Kirsten Walsh (3589) — Music and musicology.
Hans Burndorfer (3589) — Branch head.
Judy Atkinson (4908) — Cataloguing.
Liz Barlow (2639) — Course processing.
Keith Bunnell (4908) — Serials and government publications.
Ture Erickson (3098) — Branch head.
Linda Joe (3096) — Orientation; instruction; newspaper clipping files.
Julie Stevens (4908) — Collections.
Joan Whitney (4908) — Orientation; instruction.
Judith Frye (2451) — Social work and related subjects; branch head.
John Cole (5461) —Biochemistry; pharmacology; pharmaceutical sciences.
Elsie de Bruijn (3393) — Associate branch head; public services coordinator.
Lynne Hallonquist (2884) — Book selection.
Jim Henderson (4440) — Audiology and speech sciences; biomedical and bio-resource engineering;
clinical psychology; psychiatry.
Diana Kent (5461) — Clinical medicine; health care and epidemiology; hospital management.
Anna Leith (2762) — Branch head.
Pat Lysyk (4440) — Anatomy; microbiology and immunology; pathology; physiology; clinical medicine.
Bill Parker (5461) — Aquatic sciences; botany; ecology; zoology.
Lee Perry (4447) — History of biology and medicine; dentistry; nursing.
Margaret Price (4440) — Geriatrics and gerontology; human genetics; nutrition; physical education; rehabilitation medicine.
BIOMEDICAL BRANCH - Vancouver General Hospital
George Freeman (875-4505) — Clinical medicine; branch head.
Nancy Forbes (875-4505) — Clinical medicine.
HAMBER LIBRARY - Children's, Grace, Shaughnessy Hospitals
Ann Nelson (875-2153) — Clinical medicine; branch head.
Barbara Saint (682-2344 local 2373) — Clinical medicine; branch head.


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