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UBC Publications

UBC Publications

UBC Library News Apr 30, 1971

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Volume IV, No. 4
April, 1971
Vancouver, B.C.
This newsletter is published as an information service for UBC faculty, students and other readers outside the Library. It
contains feature articles and news about developments in the library system which we feel will be of interest or concern to the
larger community. The News welcomes all comments, criticisms and suggestions for future articles.
Faculty members are reminded that all books borrowed before April 17 should be returned or renewed by May 1. As each
book must be seen and checked by the library staff, telephone or mail renewals cannot be accepted. However, the Library
Delivery Service will pick up any material you do not wish to bring back in person. Please call local 2854 or 3208 for the
location of the nearest delivery station.
During May and June last year the larger libraries extended their schedules to give service four nights a week and all day
Saturday. Because few readers took advantage of the longer hours, the intersession schedule has been cut back this year. Most
campus libraries will be closed on weekends, and the Main, Sedgewick and Woodward Libraries will give evening service only two
nights a week. On these nights, however, the three libraries will stay open until 11 p.m. to accommodate readers taking evening
extension courses. A complete schedule for May and June is given below.
April 29
8 a.m. - midnight
April 30
9 a.m. - 5 p.m.
May 1 — July 4
9 a.m. - 5 p.m.
9 a.m. - 11 p.m.*
9 a.m. - 5 p.m.
Staffing during the evening hours will be minimal
April 29-30
May 1
May 2
8 a.m. - midnight
8 a.m. - 5 p.m.
12 noon — 10 p.m.
May 3
8 a.m. - 10 p.m.
May 4 — 5
8 a.m. - 11 p.m.
May 6
8 a.m. - 10 p.m.
May 7 - 8
8 a.m. — 5 p.m.
May 9   ,
May 10 - July 4
8 a.m. - 5 p.m.
8 a.m. - 11 p.m.*
8 a.m. — 5 p.m.
CLOSED  . All other branches will be open the following hours:
■ ■
beginning on the dates given below:
9 a.m. — 5 p.m.
Friday, April 23
Saturday, April 24
Wednesday, April 28
Thursday, April 29
Saturday, May 1
- .
N.B. All campus libraries will be closed on Victoria Day (Monday, May 24) and Dominion Day (Thursday, July 1).
ALBRECHT DURER. 1471 - 1528
In 1970 the world celebrated the 200th anniversary of Beethoven's birth. This year the art world honours the 500th
anniversary of another great German: Albrecht Diirer. A master draughtsman, portraitist and designer, Dtirer is best known for
his superbly powerful woodcuts and copperplate engravings.
During April and May the Library will be displaying fine reproductions of his work. The exhibit will stay in the showcase
outside the Ridington Room until Diirer's birthday on May 21st.
Readers are reminded that the Main Library's Lost and Found service has been moved from the Information Desk to the
Circulation Division. Please turn in or claim articles at the "Library Cards and Enquiries" window before 5 p.m., and at the Main
Loan Desk evenings and weekends. Most items will only be held at Circulation for 24 hours. After that they will be sent over to
the main UBC Lost and Found at the Student Union Building.
However, there is one exception to this rule. Valuables and identification will be kept in the Library for up to one week
before being sent to SUB. During this time they can be claimed from the Librarian's Office, just across the hall from Circulation.
Looking for a periodical UBC doesn't carry? The staff at the Main Library's Information Desk should be able to tell you if
another library in the Vancouver area has your title. The Desk has a reference copy of Simon Fraser University's serials list, and
has just received Vancouver Public Library's new Periodicals List.
The VPL guide was produced by photocopying title cards from the downtown library's catalogue. In most cases these give all
the information a reader would want, including the location of the periodical and the date the library's subscription started. If
an entry seems unclear or incomplete, please see the Information Desk librarians.
If you haven't been borrowing LP's from the Recordings Collection, next month would be a good time to start. Beginning on
M:iy 15. borrowers will be able to take out twice as many records at each visit: four single LP's instead of two, or two
multi-record sets instead of one. The annual fees will not be increased, though. UBC students and faculty members will still pay
only i5 a year lor loan privileges, and off-campus borrowers $7. B.C. RECOGNIZES LIBRARIES
Smile at the turnstile girls. Send flowers to the reference staff. Better still, take a librarian to lunch. B.C. is about to celebrate
its first Library Week. Minutes approved earlier this spring by the Lieutenant Governor note:
That the accelerated developments of knowledge and technology are creating relentless new
pressures for reading and information materials and for their maximum use and availability to a
rapidly expanding population:
And that libraries are of prime importance in meeting the needs of the people of British Columbia
for information, education and recreation, holding as they do the keys to cultural and economic
opportunity so essential for developing, through guidance, stimulation and communication of ideas,
informed citizens capable of making the many choices and complex decisions that confront our
Province today:
And that it is deemed appropriate in British Columbia's Centennial year to issue a Proclamation
appointing the week of May 2 to 8, 1971, inclusive, as LIBRARY WEEK in British Columbia to
recognize the vital role of the libraries in past years of provincial development and the continuing
importance of that role in tomorrow's world:
And to recommend that a Proclamation be issued appointing the week of May 2 to 8, 1971,
inclusive, as LIBRAR Y WEEK in the Province of British Columbia.
The main event during Library Week will be a massive Centennial Citizens' Conference on Libraries. Scheduled for May 3 in
Victoria, it will bring together 250 invited delegates from all parts of the province. Speeches and discussions will focus on the
theme, "Libraries: Vital to Tomorrow's World". As a follow-up to the Conference, delegates will organize regional meetings
throughout the province.
; Libraries of all types are cooperating to make the Conference a success, and UBC has been especially well represented. The
School of Librarianship ha:> supplied three committee chairmen and a featured speaker. Other librarians from the School and
from the Information Division have spent the past few months working on displays, programmes and publicity.
In 1969 the libraries of B.C.'s three public universities began a cooperative program to speed up book processing. Under the
old system, each library normally received cataloguing copy from the Library of Congress and used that copy to make up sets of
cards for current books. All items without LC copy had to be catalogued by the individual library. Under the new "shared
cataloguing" arrangement, the three libraries waited a maximum of six weeks for the cataloguing copy to arrive. After that,
items without Library of Congress copy were rush catalogued, with each library taking responsibility for one-third of the
alphabet. Duplicates of the master cards were distributed to the other libraries.
The system expanded in 1970 to include three eastern universities: Windsor, Waterloo and YorkJEach library is now
responsible for roughly one-sixth of the alphabet. To speed up cataloguing even more, the six-week waiting period for LC copy
has been dropped. All current works within a library's alphabetical area are catalogued as soon as they come in. Cataloguing
copy is then sent to the other five libraries.
■ Because of the interest shown by other Canadian universities, a meeting on shared cataloguing was held this month at the
University of Alberta. Representatives from the three B.C. university libraries explained how the present system worked and
outlined ways in which it might be improved. Before the end of 1971 at least two more libraries may decide to join.
'"' However, the future of the shared cataloguing program will be more definite after a second meeting is held in June. Any new
developments Will be reported in the June-July Library News.
On March 25 UBC announced the establishment of its own scholarly press. Basil Stuart-Stubbs, the University Librarian, is
also chairman of the advisory committee on the new UBC Press. He feels that a Canadian university press on the west coast will
be a valuable contribution to research. "It will provide a greater opportunity for the work done in this region to be made known
and available internationally," he says, "and will serve as a stimulus to scholarly study of many aspects of western Canada."
Other areas the Press will emphasize are Asia and the Pacific, international law, and Canadian literature.
One of the first books the Press will publish is by two UBC librarians, Inglis F. Bell and Jennifer Gallup. Their Reference
Guide to English, American and Canadian Literature will be released this summer. This book, and all others published by the UBC Press, will be pre-catalogued for faster library processing. As part of a pilot
project sponsored by the UBC and University of Victoria Libraries, some B.C. publishers are being sent basic cataloguing copy
for each book they plan to bring out. This information, printed on the back of the title page, would include the author's name,
title, added entries, suggested subject headings, and Library of Congress and Dewey classification numbers. Libraries buying the
book would be able to make up a permanent catalogue card for it immediately.
Since it cuts processing time to a minimum, cataloguing-in-publication is something libraries would like publishers to
introduce on as wide a scale as possible. The B.C. project will give both groups a chance to see how well it actually works in
practice. The first samples should be available by mid-June, in time for the Canadian Library Association's annual conference
and for a meeting of the Institute of Publishing in Canada a week later.
At a university the size of UBC there is nearly always strong pressure on the library to offer decentralized service through
small, specialized branches. The arguments for and against spreading out library collections and services in this way are legion. In
the end. however, the real test is in the degree of satisfaction achieved for the user of the branch library.
In order to find out how users feel about the services and collections offered in UBC's branch libraries, the Library has been
distributing a series of questionnaires. So far the survey has covered three branches: Music, Marjorie Smith (Social Work) and
MacMillan (Forestry/Agriculture). A brief summary of the results follows.
Unlike users of the Mam Library, the faculty and students using the three branches had little difficulty in finding seating
space. Of the 363 people who returned questionnaires, only 20 felt that seating was inadequate. These were divided fairly evenly
between the Music Library and the MacMillan Library.
Users of the Marjorie Smith Library commented on the need for moie stack space to house the growing book collection. This
was also felt to be a problem in MacMillan. Although some steps can be taken to improve the situation, neither branch will be
able to expand its stack area as much as some readers would like.
Users generally recognized that the branches' holdings could not be increased too greatly because of the limited amount of
stack space available. Ilowever. most felt that the quality and content of the collections could be improved.
Faculty and students using the Music library were concerned about building up a strong collection of musical, scores, books
and journals, since these materials wctc not available in any other campus library. Complaints from the other two branches took
a different form. Users were annoyed because relevant material which was held in other libraries could not be found in their own
The Music Library's problem is probably the easiest to deal with. As funds and space permit, the collection can be brought up
to strength in the areas users feel are weak. But the other two branches attempt to serve faculty and students who work in much
larger, multidisciplinary fields. These collections can never hope to contain all the material that their readers will need. The
problem is to strike some kind of balance between the holdings of the specialized branches and those of the larger libraries which
cover related subject areas. Working from the answers to the branch library questionnaires, the Library will try to improve the
areas users feel have been neglected. However, as the Head of Public Services has pointed out in a memo to the Faculties of
Forestry and Agricultural Sciences:
. . . no single branch library (nor even an entire library system) can be completely self-sufficient in
terms of its collections. . . .
... Because of the complexity and increasing overlap of interests among faculty and students, the
only truly effective answer to this particular question would he to bring all collections t&gether agaiiv
in one building. Clearly, from the large numbers who have indicated that the advantages of branch
libraries outweigh the disadvantages, that kind of centralization would no longer be desirable. ADEQUACY OF SERVICES
Users of all three branches -were most impressed with the level of personal service offered. They felt that this was one of the
major advantages of a decentralized library system. Some typical comments from the questionnaires were:
Excellent staff - helpful and very co-operative.
Library staff go out of their way to provide assistance.
r. ■
Staff seem  more knowledgeable about the pertinent subjects and are more helpful. My impression
is also that staff interest is enhanced and reflects itself in performance.
Only 15 of the 363 people who took part in the survey felt that staff attitude or performance needed to be improved.
The only complaint was that this service wasn't available long enough. Over 23% of the users surveyed felt that the branch
libraries should extend their opening hours. There was some support for longer hours on week nights and Saturdays, but what
users wanted most was Sunday service. At present Music is the only one of the three branches that stays open seven days a week,
and even there users wanted longer Sunday hours.
The Library will have to decide whether the use made of each branch would justify the cost of extended service. It is also'
possible that the present weekly opening hours could be rearranged in a different pattern, if this would suit users better.
The final item on the questionnaire asked users how they felt generally about branch library service, compared with service
from a larger, central library. The great majority of responses favoured the present system of decentralized branches. Most users
commented on the physical convenience, more personal service, and specialized but more easily used collections offered by the
smaller libraries.
I feel lost in the large central library. Branch libraries have much more comprehensive cataloguing and
it is much easier to find information - also better service, since people working in a branch library are
usually very well acquainted with the subject.
It's in my building; the librarians are better able to understand the field; finding books is easier in a
small library, iu> isolation eliminates students from other faculties who would occupy the study space.
Although there may be on occasions a shortage of material, the ease of locating needed information —
the congeniality of the staff — and the high staff-user ratio outweigh the advantage of a larger
resource of written material.
The most favourable responses came from the Music and Social Work Libraries, where almost 90% of the users surveyed were
happy with branch library service. Faculty and students using the MacMillan Library were more critical. Although 71% felt that
the branch offered better service than a larger central library would, many others complained that MacMillan's holdings were too
limited and usually had to be supplemented by material from other libraries. The moral seems to be that a branch library is most
successful when it covers a specialized subject area which is not handled by other campus libraries. However, it is reassuring to
see that such a large majority of the users surveyed favour the kind of decentralized service being offered at UBC.
Results of each survey have been summarized and sent to the branches concerned. Faculty members in the Department of
Music, School of Social Work, and Faculties of Forestry and Agricultural Sciences received personal copies. Other readers who
are interested in the detailed results should ask at the branches surveyed.
These surveys will continue in the fall, and will probably cover the Curriculum Laboratory, Mathematics Library, Animal
Resource Ecology Library, and the Medical Branch Library at the Vancouver General Hospital. WHERE WE STAND
The UBC Library belongs to the Association of Research Libraries, which has just released statistics for the year 1969/70.
Out of 76 member libraries, this is how UBC ranks:
Microforms in library: 2nd '
Volumes in library: 46th
Volumes added: 18th
Expenditures for books and binding: 23rd   '
If the "volumes in library" figure could stand improvement, it still represents an enormous gain over past years. UBC's book
collections are 750% larger now than they were in 1945. Below are the growth rates for eight other research libraries over the
same period of time:
Columbia 282%
Illinois 221%
Indiana 397%
Michigan 316%
Minnesota 197%
Princeton 200%
Wisconsin 329%
UCLA 514%
Editor: Mrs. J.E. de Bruijn
Information and Orientation Division


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